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Home My WebLink About2015-10-27-Meeting Mintues Public Safety Committee Meeting Commission Chamber - 10/27/2015 ATTENDANCE: Present: Hons. Lockett, Chairman; Frantom, Vice Chairman; Sias, member. Absent: Hons. Hardie Davis, Jr., Mayor; Smith, member. PUBLIC SAFETY 1. Approve an award of funding in the amount of $73,957.00 to the Richmond County Sheriff's Office from the Edward Bryne Memorial Justice Assistance Grant Program. RCSO will purchase Conducted Electrical Weapons (Tasers) with this funding. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 2. Review the Augusta Emergency Management Plan to ascertain whether adequate preparations are in place to effectively deal with catastrophic weather events such as those that devastated communities in South Carolina. Discuss lessons learned and elaborate on whether changes to the Augusta Plan are warranted. (Requested by Commissioner Lockett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes www.augustaga.gov 3. Motion to approve the minutes of the Public Safety Committee held on October 13, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes Public Safety Committee Meeting 10/27/2015 1:20 PM Attendance 10/27/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: OMB APPROVAL NO. 1121-0188 EXPIRES 3-2013 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/PositionComputationCost SUB-TOTAL__________ B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Name/Position Computation Cost SUB-TOTAL__________ Total Personnel & Fringe Benefits__________ OJP FORM 7150/1 (5-95) C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost TOTAL__________ D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization’s own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the “supplies” category or in the “Other” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost TOTAL__________ E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization’s own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost TOTAL__________ F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost TOTAL__________ G. Consultants/Contracts - Indicate whether applicant’s formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Subtotal__________ Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost Subtotal__________ Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost Subtotal__________ TOTAL__________ H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost TOTAL__________ I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost TOTAL__________ Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel ___________ B. Fringe Benefits ___________ C. Travel ___________ D. Equipment ___________ E. Supplies ___________ F. Construction ___________ G. Consultants/Contracts ___________ H. Other ___________ Total Direct Costs ___________ I. Indirect Costs TOTAL PROJECT COSTS ___________ Federal Request ___________ Non-Federal Amount ___________ Public Safety Committee Meeting 10/27/2015 1:20 PM Approve funding in the amount of $73,957.00 for Richmond County Sheriff's Office to participate in FY 15 Edward Byrne Memorial Justice Grant (JAG) Program Department:Richmond County Sheriff's Office Caption:Approve an award of funding in the amount of $73,957.00 to the Richmond County Sheriff's Office from the Edward Bryne Memorial Justice Assistance Grant Program. RCSO will purchase Conducted Electrical Weapons (Tasers) with this funding. Background:The Richmond County Sheriff's Office had applied for funding from the Edward Bryne Memorial Assistance Grant Program to equip deputies with Conducted Electrical Weapons (Tasers) . Upon purchasing the Tasers with this funding it will equip approximately 85% of the deputies with a Taser device. The Taser device has shown to decrease the number of injuries to deputies and suspects when it is used. The agency will purchase 48 Taser devices with this funding. Analysis:None Financial Impact:This is a 100% reimbursable grant. Upon completion of the purchase RCSO will submit the required paperwork to receive the reimbursement. Alternatives:None Recommendation:Approve funding in the amount of $73,957.00 to allow the Richmond County Sheriff's Office to participate in the FY15 Edward Bryne Memorial Justice Assistance Grant Program. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Public Safety Committee Meeting 10/27/2015 1:20 PM Augusta Emergency Management Plan Department:Clerk of Commission Caption:Review the Augusta Emergency Management Plan to ascertain whether adequate preparations are in place to effectively deal with catastrophic weather events such as those that devastated communities in South Carolina. Discuss lessons learned and elaborate on whether changes to the Augusta Plan are warranted. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Public Safety Committee Meeting 10/27/2015 1:20 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Safety Committee held on October 13, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: