HomeMy WebLinkAbout2015-01-26-Meeting Mintues
Public Safety Committee Meeting Commission Chamber - 1/26/2015
ATTENDANCE:
Present: Hons. Lockett, Chairman; Harris, Vice Chairman. Sias and
Smith, members.
Absent: Hon. Hardie Davis, Mayor.
PUBLIC SAFETY
1. Approve PCN Strategies as vendor of choice for the replacement of obsolete
mobile computers currently utilized by the Sheriff’s Office. RFP 14-210
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Louis Harris Passes
2. Approve the purchase of 58 Scott Air Packs as sole source by the Augusta Fire
Department in the amount of $225,446.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Grady Smith
Commissioner
Louis Harris Passes
3. Motion to award RFP #14-189 Debris Removal Services to Ceres
Environmental Services, Inc. and to authorize execution of the Contract
Documents. (Requested by Commissioner Lockett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
treating Items 3 and 4
as companion items.
Commissioner
Sammie Sias
Commissioner
Louis Harris
It was the consensus of the committee that these items be treated as companion
items.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Louis Harris Passes
4. Motion to award RFP #14-190A Debris Monitoring & Financial Recovery
Services to Witt O'Brien's LLC and to authorize execution of the Contract
Documents. (Requested by Commissioner Lockett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
treating Items 3 and 4
as companion items.
Commissioner
Sammie Sias
Commissioner
Louis Harris
It was the consensus of the committee that these items be treated as companion
items.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Louis Harris Passes
5. Motion to approve the minutes of the Public Safety Committee held on January
12, 2015.
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Louis Harris Passes
Public Safety Committee Meeting
1/26/2015 1:05 PM
Attendance 1/26/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Request for Proposal
Request for Proposals will be received at this office until Thursday, November 20, 2014 @ 11:00 a.m. for
furnishing:
RFP Item #14-210 Mobile Computer Replacement for Information Technology
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
November 7, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2014
Metro Courier October 22, 2014
Revised: 8/15/2011
UNOFFICIAL
VENDORS Attachment
B
Addendum
1 -2 E-Verify #SAVE
Form Original 7
Copies
Fee
Proposal
CDW-G
120 S Riverside
Chicago, IL 60606
YES YES 109477 YES YES YES YES
Dell
One Dell Way, RR2 W.
2nd Floor
Round Rock, TX 78682
YES YES YES YES YES
Motorola Solutions Inc.,
113 Cherry Street
Augusta, GA 30907
YES YES 613000 YES YES YES YES
PCN Strategies
7841 Rocky Fork
Almaville Rd
Smyrna TN 37167
YES YES 833705 YES YES YES YES
Total Number Specifications Mailed Out: 7
Total Number Specifications Download (Demandstar): 19
Total Electronic Notifications (Demandstar): 222
Mandatory Pre-proposal / Telephone Conference: NOT APPLICABLE
Total packages submitted: 4
Total Noncompliant: 0
non-compliant
RFP Opening
RFP Item #14-210 Mobile Computer Replacement
for Augusta, Georgia - Information Technology
RFP Due: Wednesday, December 10, 2014 at 11:00 a.m.
Page 1 of 1
Evaluation Criteria
PTS
CDW-G
120 S Riverside
Chicago, IL 60606
Motorola Solutions Inc.,
113 Cherry Street
Augusta, GA 30907
PCN Strategies
7841 Rocky Fork Almaville Rd
Smyrna TN 37167
1. Vendors demonstrated
ability to install systems similar
to the system outlined in this
request for proposal
40 18 15 39
2. Vendor’s demonstrated
ability to support systems
similar to the system outlined
in this request for proposal
35 14 15 33
3. Overall quality of the RFP 15 8 10 15
4. Proposed Fee (must provide
and enclose in separate sealed
envelope)
• Lowest 10 points
• Second 8 points
• Third 6 points
• Fourth 4 points
• Highest 2 points
10 6 8 10
TOTAL 100 45 48 96
Cumulative Evaluation Sheet - RFP Item #14-210
Mobile Computer Replacement
for Augusta, Georgia - Information Technology
Public Safety Committee Meeting
1/26/2015 1:05 PM
Approve PCN Strategies as vendor of choice for the replacement of obsolete mobile computers currently
utilized by the Sheriff’s Office.
Department:Information Technology
Caption:Approve PCN Strategies as vendor of choice for the replacement
of obsolete mobile computers currently utilized by the Sheriff’s
Office. RFP 14-210
Background:The mobile computers that will be replaced through this RFP
process are utilized by the Sheriff’s Office. These computers are
used to receive dispatch information, communicate with command
staff, document and report traffic/accident information, run
National Crime Information Center (NCIC) inquiries, and Georgia
Crime Information Center (GCIC) inquiries. These computers are
seven (7) years old and past end of life projections. They are no
longer in production and system reliability has become
problematic. The operating system installed on these computers is
no longer supported and unable to receive security updates. To
remain compliant with Georgia Crime Information Center (GCIC)
and National Crime Information Center (NCIC) security
standards, these computers must be replaced. PCN Strategies
submitted a qualifying bid response through Procurement. PCN
Strategies was unanimously chosen, in accordance with the
selection criteria set forth in the bid, as the vendor of choice by the
selection committee.
Analysis:PCN Strategies met all of the requirements identified in RFP 14-
210 and has met all Procurement requirements. A selection
committee comprised of representatives of the Sheriff’s Office,
Procurement and Information Technology evaluated the provided
proposals and collectively requests that PCN Strategies be
awarded this bid.
Financial Impact:Funds are available in Information Technology’s approved capital
budget.
Alternatives:Continue using mobile computers that are currently installed.
Recommendation:Approve PCN Strategies as the vendor of choice for RFP 14-210.
Funds are Available
in the Following
Accounts:
Funds are available in Information Technology's approved capital
budget.
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
1/26/2015 1:05 PM
Approve Purchase of Fire Department Scott Air Packs
Department:Fire
Caption:Approve the purchase of 58 Scott Air Packs as sole source by the
Augusta Fire Department in the amount of $225,446.
Background:Scott Air Packs are currently in use by firefighters to breath while
inside burning structures. This equipment is not interchangeable
with similar parts from another manufacturer. Hagemeyer is the
sole provider of Scott Air Packs and accessories in the Augusta,
Georgia and surrounding areas. All sales, repairs and maintenance
of these products should be handled through Hagemeyer to ensure
proper credit for factory warranties and repairs.
Analysis:N/A
Financial Impact:58 Scott Air Packs @ $3,887 each. Grand total $225,446.
Alternatives:N/S - sole source
Recommendation:To approve the purchse of 58 new Scott Air Packs for use by
firefighters on the fire ground.
Funds are Available
in the Following
Accounts:
Funds were budgeted and are available in the 2015 budget in
274034110-53.16210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Public Safety Committee Meeting
1/26/2015 1:05 PM
Contract with Ceres Environmental Services Inc.
Department:Clerk of Commission
Caption:Motion to award RFP #14-189 Debris Removal Services to Ceres
Environmental Services, Inc. and to authorize execution of the
Contract Documents. (Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
1/26/2015 1:05 PM
Contract with Witt O'Brien
Department:Clerk of Commission
Caption:Motion to award RFP #14-190A Debris Monitoring & Financial
Recovery Services to Witt O'Brien's LLC and to authorize
execution of the Contract Documents. (Requested by
Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Public Safety Committee Meeting
1/26/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Safety Committee
held on January 12, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: