HomeMy WebLinkAbout2022-11-08-Meeting Minutes Finance Committee Meeting Commission Chamber - 11/8/2022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; McKnight, Vice Chairman;
Mason and Scott, members.
FINANCE
1. Motion to approve additional funding to open Advance Voting sites early.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Alvin
Mason
Commissioner Catherine Smith-
McKnight Passes
2. Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.) Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve drafting a
resolution in support of a fund balance
policy. Mr. Mason out.
Motion Passes 3-0.
Commissioner
Francine Scott
Commissioner
Catherine Smith-
McKnight
Passes
3. Discuss lapsed salary policy amendments. (Requested by Mayor Hardie Davis, Jr.) Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve receiving this
item as information. Mr. Mason
out.
Motion Passes 3-0.
Commissioner Catherine
Smith-McKnight
Commissioner
Francine Scott Passes
4. Motion to approve the minutes of the Finance Committee held on October 25, 2022.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Alvin
Mason
Commissioner Catherine Smith-
McKnight Passes
www.augustaga.gov
Finance Committee Meeting
11/8/2022 1:10 PM
Attendance 11/8/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
November 8, 2022
Budget Request
ITEM TOTAL COST
Advance Voting
101-01-4111-52.39112
$26,100.00
Truck Rental
101-01-4111-52.24219
$300.00
Miscellaneous Supplies
101-01-4111-53.11110
$100.00
Print Shop Charges
101-01-4110-55.31111
$200.00
Overtime
101-01-4110-51.13110
$2,000.00
TOTAL ESTIMATED COST $28,700.0
0
Finance Committee Meeting
11/8/2022 1:10 PM
Additional Funding for Advance Voting
Department:Board of Elections
Presenter:W. Travis Doss, Jr.
Caption:Motion to approve additional funding to open Advance Voting sites early.
Background:The Board of Elections voted to open 2 additional sites for Advance
Voting prior to the scheduled opening date.
Analysis:The additional three days were not originally budgeted. Each site requires
hiring and training poll workers. Setting up voting equipment and printing
extra materials and applications.
Financial Impact:
Alternatives:
Recommendation:Approve additional funding to open more early voting locations
Funds are Available in
the Following
Accounts:
In anticipation of additional costs related to the election cycle, funds are
reserved in the Contingency account for this purpose consistant with past
practice. Approval would move $30,000 to the Board of Election budget
for election expenses.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
11/8/2022 1:10 PM
Discuss Fund Balance Policy
Department:Mayor's Office
Presenter:Mayor Hardie Davis, Jr.
Caption:Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
11/8/2022 1:10 PM
Discuss lapsed salary policy amendments
Department:Mayor's Office
Presenter:Mayor Hardie Davis, Jr.
Caption:Discuss lapsed salary policy amendments. (Requested by Mayor Hardie
Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting Commission Chamber - lOlZSlZ02Z
ATTENDANCE:
Present: Hons. D. Williams, Chairman; McKnight, Vice Chairman; Scott and Mason, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve the minutes of the Finance Committee held on October 11,2022. Item
Action:
Approved
Motions
X::" Motion Texr Made By seconded By fJJjlil ype
Motion to
Approve ixlffiurr., fr"trfii"ner
catherine Smith- commissioner Alvin passes
4-0.
www.augustaga.gov
Finance Committee Meeting
11/8/2022 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on October
25, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY: