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HomeMy WebLinkAbout2020-02-25 Meeting Minutes Finance Committee Meeting Commission Chamber - 2/25/2020 ATTENDANCE: Present: Hons. Fennoy, Chairman; D. Williams, Vice Chairman; M. Williams, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. FINANCE 1. Approve Civil and Magistrate Court budget transfer request: $17,000.00 be transferred from Org. Key 101021613/Object Code 5111210 (Perm Part-Time S&W-Regular) to Object Code 5212999 (Other Professional Services). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 2. Motion to approve the minutes of the Finance Committee held on February 11, 2020. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 3. Recommend authorizing the Administrator to appropriate no more than $10,000 from contingency funds for matching grant funds required for a veterans' cemetery. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner William Fennoy Passes www.augustaga.gov Finance Committee Meeting 2/25/2020 1:05 PM Attendance 2/25/20 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: IN THE CIVIL AND MAGISTRATE COURTS RICHMOND COUNW, GEORGIA 1e . , ..,.ii_r ,,:i: ;r r - t, :.;-'': ii:i; J,.iiJ 23 ,tii Il: 2 I lN RE: JUDICIAL ASSISTANCE ORDER WHEREAS, the Chief Judge of Civil and Magistrate Courts and the Presiding Judge of Civil and Magistrate Courts are unable to preside over court due to medical reasons; WHEREAS, the business of Civil and Magistrate Courts requires temporary assistance of an additional Judge, lT lS HEREBY ORDERED that the Honorable Robert W. Hunter, lll, is hereby designated and appointed to serve as Judge of Civil and Magistrate Courts beginning january 27 ,2O2O, until and through the time the Court deems necessary. SO ORDERED tnisZy'Oay of January, 2020.l':aDfu H. SCOTT ALLEN PRESIDING JUDGE OF CIVIL AND MAGISTRATE COURTS RICHMOND COUNTY, GEORGIA Finance Committee Meeting 2/25/2020 1:05 PM Budget Transfer Civil and Magistrate Court Department:Civil and Magistrate Court Presenter:Ms. Vickie Hester Civil and Magistrate Court Caption:Approve Civil and Magistrate Court budget transfer request: $17,000.00 be transferred from Org. Key 101021613/Object Code 5111210 (Perm Part-Time S&W-Regular) to Object Code 5212999 (Other Professional Services). Background:The Civil and Magistrate Court has required the temporary assistance of an additional judge. The source of prior funds to pay this judge has been depleted. Judge Robert W. Hunter has been assisting C&M Court for the past several weeks due to both Judge William D. Jennings and Judge H. Scott Allen being unable to preside over due to medical reasons. Please see attachment for further details. Analysis: Financial Impact:Funds are available via the recommendation transfer. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Org. Key 101021613/Object Code 5111210 (Perm Part-Time S&W-Regular. REVIEWED AND APPROVED BY: Finance committee Meeting commission Chamber - 2llllzoz\ ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; D. Williams, Vice Chairman; M. Williams, member. Absent: Hon. Frantom, member. FINANCE 1. Presentation by Ms. Cecilia Urch regarding a waiver of the late penalty and Item interest charges on her property taxes for property located at 3408 Deans Action: Bridge Road. Rescheduled Motions ffit:" Motion rext Motions i#:'" Motion rext Made By Approve Made By Seconded By Motion Result Motion to refer this item to the full Commission with no Derer ;,f*;;:llj+:l ";; flolmissioner commissioner passes Commissioner,s Williams FennoY Office. Motion Passes 3-0. 2. Approve Excess Workers' Compensation Insurance with Safety National Item Casualty with statutory limits and a $750,000 Self Insured Retention (SIR - Action: otherwise known as the deductible) to cover all positions for a premium of Approved $380,979. Motion Result Passes Seconded By Motion to Commissioner Commissioner approve. Dennis Williams William Fennoy Motion Passes 3-0. 3. Request to approve Augusta Commercial Property Insurance coverage for Item 2020 offered through Affiliated FM, current carrier, for a premium of Action: $475,000 for full blanket coverage and limited flood coverage in flood prone Approved areas. Motions Y:li" Motion Text Made By seconded By Motion Type avrvrrvrr r vat Result Motion to Approve ffi3l,oo],"u,,., S:ffiix'#iffi;, in",llfi)?,l,h, passes 3-0. 4. Motion to approve award of RFP 20-123, Worker Compensation Third ParE Item Administration (TPA) to Corvel Corporation. Action: Approved Motions |tolion Motion Text Made By seconded By Motion Type r'lvrtutr r var rrrsu! vJ Result Motion to ^ approve. Commissioner CommissionerAonrove :fv'."'"'- :-"":"'^::::.::' :"'^^':"::;.,;:-^ PassesMotion Passes Marion Williams Dennis Williams 3-0. 5. Motion to approve the minutes of the Finance Committee held on January 28, Item 2020. Action: Approved Motions Motion - ,r-rn-- Motion:"""" Motion Text Made By Seconded ByType trrurru' I uar rvrssv vJ Result Motion to a --- -.^--^ approve. Commissioner CommissionerApprove ffiotion Passes Marion williams Dennis williams Passes 3-0. www.augustaga.gov Finance Committee Meeting 2/25/2020 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Finance Committee held on February 11, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 2/25/2020 1:05 PM Veterans Cemetery Department:Administration Presenter:Administration Caption:Recommend authorizing the Administrator to appropriate no more than $10,000 from contingency funds for matching grant funds required for a veterans' cemetery. Background:See attached Resolution of Support approved by the Augusta Commission. Analysis: Financial Impact: Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Approved by Finance Department REVIEWED AND APPROVED BY: