HomeMy WebLinkAbout2019-10-08 Meeting Minutes Finance Committee Meeting Commission Chamber - 10/8/2019
ATTENDANCE:
Present: Hon. Hardie Davis, Jr., Mayor; Fennoy, Chairman; D.
Williams, Vice Chairman; Frantom, member.
Absent: Hon. M. Williams, member.
FINANCE
1. Provide notification of fee increase by CSRA Regional Commission and
request direction desired by Commission.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
asking for a waiver from
the fee adjustment in
2019 and adjust the fees
in 2020 with the budget
calendar.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Dennis
Williams
Passes
2. Motion to authorize the preparation of the necessary resolution and
documentation in order to issue water and sewerage revenue bonds in an
aggregate principal amount not to exceed $21,000,000 (the “Proposed Bonds”)
in connection with capital projects supporting the expansion of the Fort
Gordon water and sewerage system as described on Exhibit A; to authorize
Augusta’s financial advisor, Davenport & Company LLC, to prepare and
distribute a solicitation for proposals to all financial institutions the financial
advisor deems to have an interest; and to bring back to the Commission such
resolution and documentation along with a recommendation as to which
proposal to accept for final approval.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commisioner
Sean Frantom
Commissioner
Dennis Williams Passes
3. Motion to approve the minutes of the Finance Committee held on September
10, 2019.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commisioner
Sean Frantom
Commissioner
William Fennoy Passes
4. Motion to approve the Contribution Agreement between The Georgia
Association of Conservation Districts and the Augusta-Richmond County
Board of Commissioners.
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the full
Commission with no
recommendation.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Dennis
Williams
Passes
www.augustaga.gov
Finance Committee Meeting
10/8/2019 1:15 PM
Attendance 10/8/19
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
For information on the Area Agency on Aging (AAA), a division of the CSRA Regional Commission, call (706) 210-2018 or toll free
(and TDD) 1-888-922-4464. The AAA is your “Gateway to Community Resources” for senior citizens and those with disabilities.
The CSRA Regional Commission is an Equal Opportunity Employer and Provider.
CENTRAL SAVANNAH RIVER AREA
REGIONAL COMMISSION
3626 Walton Way Ext., Suite 300
Augusta, GA 30909
(706) 210-2000 ∙ fax (706) 210-2006
www.csrarc.ga.gov
August 8, 2019
Ms. Nancy He, CPA
Grant Coordinator
535 Telfair Street, Suite 800
Augusta, Georgia 30911
Dear Ms. He:
House Bill 1216 (HB1216) effective July 1, 2009, made many changes to Georgia’s regional development centers. Another
change affecting Augusta-Richmond County relates to the assessment and collection of annual dues. Effective July 1, 2009
State funding for the Commission is contingent on the assessment and collection of a minimum of $1 for each resident of each
county in the region. The Regional Commission’s Board of Directors approved an increase in dues to $1.15 for each resident
of the county.
The Center is requesting total funding in the amount of $225,189.55 for the period January 1, 2020 to December 31, 2020 (your
fiscal year). In accordance with O.C.G.A § 50-8-33(b) (2) the Center is using the 2010 population figures approved by the Georgia
Department of Community Affairs to compute this request.
Please note that due to the differences in the fiscal years of the Commission and the County, dues for the County effectively
increase July 1, 2019. Therefore, in order for the County not to be delinquent in its FY20 dues (the commission’s fiscal year), a
catch up payment will be necessary early in calendar year 20. The County is currently making monthly payments of $16,318
to the Commission. The estimated catch-up payment based on the new annual amount would be $14,686.28 for July 2019 –
December 2019, to be paid January 1, 2020 - June 30, 2020. For calendar year 2020, the County’s new monthly payments for
the first six months will be $21,213.51, which consists of $18,765.80 per month plus the additional $2,447.71 for catch up.
Beginning July 1, 2020 and for the remainder of the calendar year, the County’s monthly payment will be $18,765.80.
The Center receives over 95.4% of its funding from grants and contracts. Because of this heavy dependence on Federal and
State grants, our services are directly impacted by State or Federal reductions. Local funding goes to support all activities of
the Center and advantages over $10,854,815 Federal, State, & other contract funds. This represents a return to the CSRA region
$20.75 for each one-dollar of dues, a return of 2,075%.
The Executive Committee of the Council met on June 6, 2019 and approved both the FY20 Work Plan and Budget. The budget
and work plan were both adopted by the full council on the June 6, 2019 meeting. The plan describes all activities undertaken
by the Center in our role as a Regional Development Center. A copy of our FY20 work program and budget are included, as is
the Executive Director’s 2018 Report for the year ended June 30, 2018. A copy of the Comprehensive Annual Financial Report
for June 30, 2018 is also included.
Should you have any questions or require additional information, please do not hesitate to call at 210.2014.
Best regards,
L. Mack Shealy, CPA, CGFM, CGMA, CICA
Chief Financial Officer
Encl.
Counties Served:
Burke
Columbia
Glascock
Hancock
Jefferson
Jenkins
Lincoln
McDuffie
Richmond
Taliaferro
Warren
Washington
Wilkes
Finance Committee Meeting
10/8/2019 1:15 PM
CSRA Regional Commission annual fee increase
Department:Finance
Presenter:Donna Williams
Caption:Provide notification of fee increase by CSRA Regional
Commission and request direction desired by Commission.
Background:House Bill 1216 (HB1216) effective July 1, 2009, made many
changes to Georgia’s regional development centers. One change
affecting Augusta-Richmond County relates to the assessment
and collection of annual dues. Effective July 1, 2009 State
funding for the Commission is contingent on the assessment and
collection of a minimum of $1 for each resident of each county
in the region. The Regional Commission’s Board of Directors
approved an increase in dues from $1 to $1.15 for each resident
of the county, effective July 1, 2019. Augusta's budget for 2019
was adopted November 2018. The amount approved was based
on $1 per resident. The 2010 population figures approved by
GA department of Community Affairs is used to compute the
amount of annual dues.
Analysis:For 2019, the approved budget is $195,850, based on the $1 per
resident rate. CSRA Regional Commission increased the dues,
effective as of July 1, 2019 which is the beginning of their Fiscal
Year 2020). Augusta/Richmond County is on a calendar fiscal
year.
Financial Impact:Additional funding of $14,686 would be required in 101075213-
5711110 in 2019 to cover the increased dues payment for July -
December 2019. The amount requested in 2020, $225,189.55
will reflect the increase for the total year.
Alternatives:1) Approve funding in the amount of 14,686 due to the rate
increase 2) Do not approve in 2019, budget the catch-up fee in
2020, and pay in the first half of the year of 2020. Total payment
in 2020 would be $238,875.
Recommendation:Request waiver of fee increase for 2019. Pay requested amount
of $1.15 per resident effective 1-1-2020.
Funds are
Available in the
Following
Accounts:
funding during 2019 would require use of Contingency fund
funding during 2020 would be incorporated into the budget
process
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
UTILITIES DEPARTMENT
Tom Wiedmeier, P.E. Horace Luke, Assistant Director
Director Fort Gordon Operations and Maintenance
Page 1 of 3
Augusta Utilities Department
452 Walker Street, Suite 200, Augusta, GA 30901
(706) 828-7152
WWW.AUGUSTAGA.GOV
Fort Gordon Project List
Proposal
Project A: Cyber CoE San Sewer Ext (N. Trunk) $3,500,000.00
Project B: 15th St Collector San Sewer $7,423,000.00
Project C: Cross-Basin Lift Station & Force Main $5,486,000.00
Project D1: Cyber CoE Campus Utilities MCA1 $1,992,000.00
Project D2: Cyber CoE Campus Utilities MCA2 $996,000.00
Project D3: Cyber CoE Campus Utilities MCA3 $996,000.00
Project D4: Cyber CoE Campus Utilities MCA4 $996,000.00
Project E: Cyber CoE 8th Ave Water Main $3,810,000.00
$25,199,000.00
Projects
Project A: Cyber CoE Campus Sanitary Sewer Extension (North Basin Sanitary Sewer Trunk
Main)
1. Scope of Work: Construct 12,000 feet of 8” to 20” sanitary sewer to serve the new Cyber
CoE campus facilities with a new sanitary sewer trunk main from 8th Avenue toward Willard
Training Area and down off post to AUD’s system at Butler Creek. The new trunk main
would separate the campus collection system from the East Basin into a new North Basin. It
would remove the campus flow from the top of the East Basin, which frees capacity in the
downstream collection system. This trunk main is expected to accept flow from the proposed
Cross Basin Lift Station, which will re-route wastewater flow from the Spirit Creek Basin to
the Butler Creek Basin. Project map attached.
Note: The new sewer trunk main will allow for possible future extension of the sanitary
sewer system to other locations on base, such as to the 67th Motor Pool.
2. Proposed Cost: $3.50 million
UTILITIES DEPARTMENT
Tom Wiedmeier, P.E. Horace Luke, Assistant Director
Director Fort Gordon Operations and Maintenance
Page 2 of 3
Augusta Utilities Department
452 Walker Street, Suite 200, Augusta, GA 30901
(706) 828-7152
WWW.AUGUSTAGA.GOV
Project B: 15th Street Collector Sanitary Sewer
1. Scope of Work: Construct 6,500 feet of 27” sanitary sewer. AUD plans to accommodate the
added flow from the NSA, ARCYBER and other planned facilities with a new 27” sanitary
sewer that will replace the existing lined 21” sewer along 15th Street. Project map attached.
Project cost does not include paving 15th Street.
2. Proposed Cost: $7.423 million
Project C: Cross-Basin Lift Station and Force Main
1. Scope of Work: Construct lift station and force main. The Fort Gordon Siphon is operating
at capacity due to the discharge limitation into the Spirit Creek Basin. To accommodate the
future additional wastewater flow, 0.72 MGD average daily flow and 2.23 MGD peak flow
needs to be re-routed from Sprit Creek Basin to the Butler Creek Basin, as modeled by
CH2M in the report Wastewater Modeling Support for Fort Gordon dated 9/26/2017. Project
map attached.
Note: This project is scheduled in coordination with the 15th Street sanitary sewer project to
offset the additional flow to North Range Road siphon.
2. Proposed Cost: $5.486 million
Project D1: Cyber CoE Campus Utilities MCA1
1. Scope of Work: Construct 1080 feet of sanitary sewer and services, 2,080 feet of water
main and services, and 800 feet of irrigation main within the proposed Cyber CoE Campus.
The design will coordinate and serve phased construction (demolition, restoration,
modernization and new construction) while maintaining service to the facilities. Project map
attached.
Proposed Cost: $1.992 million
Project D2: Cyber CoE Campus Utilities MCA2
1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water main
and services, and 400 feet of irrigation main within the proposed Cyber CoE Campus. The
design will coordinate and serve phased construction (demolition, restoration, modernization
and new construction) while maintaining service to the facilities. Project map attached.
2. Proposed Cost: $996,000
Project D3: Cyber CoE Campus Utilities MCA3
1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water main
and services, and 400 feet of irrigation main within the proposed Cyber CoE Campus. The
design will coordinate and serve phased construction (demolition, restoration, modernization
and new construction) while maintaining service to the facilities. Project map attached.
2. Proposed Cost: $996,000
UTILITIES DEPARTMENT
Tom Wiedmeier, P.E. Horace Luke, Assistant Director
Director Fort Gordon Operations and Maintenance
Page 3 of 3
Augusta Utilities Department
452 Walker Street, Suite 200, Augusta, GA 30901
(706) 828-7152
WWW.AUGUSTAGA.GOV
Project D4: Cyber CoE Campus Utilities MCA4
1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water
main and services, and 400 feet of irrigation main within the proposed Cyber CoE
Campus. The design will coordinate and serve phased construction (demolition,
restoration, modernization and new construction) while maintaining service to the
facilities. Project map attached.
2. Proposed Cost: $996,000
Project E: Cyber CoE Campus 8th Avenue Water Main
1. Scope of Work: Construct 6,000 feet of 16” water main, 100 feet of 12” water main, and
360 feet of 8” water main. AUD plans to accommodate the planned Cyber CoE Campus
Facilities by constructing a new 16” water main that will loop around the campus along 8th
Avenue from Rice Road to 27th Street. This new main will provide capacity for the campus
facilities fire systems, and includes 8” to 12” piping to make connections to adjacent
distribution network mains. Project map attached.
2. Proposed Cost: $3.81 million
Augusta Utilities
Estimated Fort Gordon Borrowing
Loan Size $21,000,000
Est. Tax Rate 2.40%
Year Projected Projected
Ending Payments Debt Service Coverage Principal Interest Total
12/1/2020 1,390,742 1,240,400 1.12 12/31/2020 700,000 540,400 1,240,400
12/1/2021 2,023,348 1,872,200 1.08 12/31/2021 1,385,000 487,200 1,872,200
12/1/2022 2,176,273 2,023,960 1.08 12/31/2022 1,570,000 453,960 2,023,960
12/1/2023 2,635,049 2,481,280 1.06 12/31/2023 2,065,000 416,280 2,481,280
12/1/2024 2,635,049 2,481,720 1.06 12/31/2024 2,115,000 366,720 2,481,720
12/1/2025 2,635,049 2,485,960 1.06 12/31/2025 2,170,000 315,960 2,485,960
12/1/2026 2,635,049 2,483,880 1.06 12/31/2026 2,220,000 263,880 2,483,880
12/1/2027 2,635,049 2,485,600 1.06 12/31/2027 2,275,000 210,600 2,485,600
12/1/2028 2,635,049 2,481,000 1.06 12/31/2028 2,325,000 156,000 2,481,000
12/1/2029 2,635,049 2,485,200 1.06 12/31/2029 2,385,000 100,200 2,485,200
12/1/2030 1,244,308 1,092,960 1.14 12/31/2030 1,050,000 42,960 1,092,960
12/1/2031 611,701 457,760 1.34 12/31/2031 440,000 17,760 457,760
12/1/2032 458,776 307,200 1.49 12/31/2032 300,000 7,200 307,200
21,000,000 3,379,120 24,379,120
Augusta Utilities
Department
Fort Gordon Division
Who We Are
Augusta has a contract with Fort Gordon to supply potable water and
collect and treat wastewater as part of our municipal service agreement.
Furthermore we have a 50-year renewable agreement to provide
operations and maintenance and renewal and replacement of water &
sewer infrastructure on Fort Gordon. We perform operations,
maintenance, and management for all components of the water
distribution, wastewater collection, and non-potable irrigation systems.
Government tenants contract directly with Augusta Richmond County for
new building service connections.
Contract Overview
MSA (Municipal Service Agreement) Contract 10 year
Operations and Maintenance 50 year contract
New Connections Contracts
Location
Augusta Utilities is located on Fort Gordon in order
to provide the Department of Army with timely
operations, maintenance,
and construction services.
Municipal Service Agreement (MSA) Contract
Sale of water & sewer services in bulk at
wholesale rate
Began in 2008
Renegotiated in 2012 for ten years with 4%
annual rate increase
Based on metered usage entering and
leaving the Fort
Not billed to structures individually
Operations & Maintenance Contract
Also began in 2008
Water & sewer infrastructure is
now owned by Augusta
50-year term with buy back
option
Two main components
Operation and maintenance of existing
services
Estimated divisional and
administrative costs
Renewal and replacement of current assets
Payments are calculated on Present
Value of 50-year projection of
projects as a fixed monthly payment
Fixed cost plus
Accelerates based on Price index
Operations & Maintenance Contract (continued)
As the Fort grows, services increase and our O&M
costs increase as well
As significant new inventory is added, we submit
request for increase in monthly payment
Requested CIP Projects
Growth brings about some major projects
required by the Fort
Projects must be paid for by the Fort, as all our
costs are reimbursable in some form from them
New Connections Contract
Capital Projects
Funding of New Projects
There are a total of five projects proposed to be funded by
Augusta for projects beginning over the next few years
Total estimated project costs are about $25 million
Estimates are very conservative and include AUD
administrative costs for project management
The Federal Budgeting process will require the Fort to fund the
projects over several years, but construction will need to start
this year
Projects will be funded over a 10-year amortization with 5%
interest to completely cover cost of financing
Total payments by Fort Gordon estimated at $32 million
Capital Projects
Cyber CoE Campus Sanitary Sewer Extension (aka North Trunk Sewer)
Project will construct 12” to 24”sanitary sewer to serve the Cyber CoE
Campus facilities with a new sanitary sewer trunk main from 8th Avenue
toward Willard Training Area and down off post to AUD’s system at Butler
Creek. The new trunk main would separate the campus collection system
from the East Basin into a new North Basin. This trunk main will accept flow
from the proposed Cross Basin Lift Station, which will re-route wastewater
flow from the Spirit Creek Basin to the Butler Creek Basin.
Capital Projects
15th Street Collector Sanitary Sewer
Project will construct 18” to 30” sanitary sewer to accommodate the
added flow from the NSA, ARCYBER and other planned facilities. The
sanitary sewer will replace the existing lined sewer along 15th Street
from Lane Avenue to the Fort Gordon Siphon at the former
wastewater treatment plant.
Capital Projects
Cross-Basin Lift Station and Force Main
Project will construct lift station and force main to accommodate post
growth, by rerouting wastewater flow from Sprit Creek Basin to the
Butler Creek Basin. The lift station will be located south of 3rd Avenue
and pump to the north side of 8th Avenue.
Capital Projects
Cyber CoE Campus Utilities Project D1 (MCA1)
Project will construct water and sanitary sewer mains and services,
and non-potable irrigation mains, in accordance with the Cyber CoE
Campus phased construction plan for MCA1 during FY19. This utility
infrastructure is coordinated to serve renovated and new campus
facilities while maintaining service to the existing facilities.
Cyber CoE Campus Utilities Project D2 (MCA2)
Project will construct water and sanitary sewer mains and services,
and non-potable irrigation mains, in accordance with the Cyber CoE
Campus phased construction plan for MCA2 during FY20. This utility
infrastructure is coordinated to serve renovated and new campus
facilities while maintaining service to the existing facilities
Capital Projects
Cyber CoE Campus Utilities Project D3 (MCA3)
Project will construct water and sanitary sewer mains and services,
and non-potable irrigation mains, in accordance with the Cyber CoE
Campus phased construction plan for MCA3 during FY22. This utility
infrastructure is coordinated to serve renovated and new campus
facilities while maintaining service to the existing facilities. Cyber
CoE Campus Utilities Project D4 (MCA4)
Project will construct water and sanitary sewer mains and services,
and non-potable irrigation mains, in accordance with the Cyber CoE
Campus phased construction plan for MCA4 during FY26. This utility
infrastructure is coordinated to serve renovated and new campus
facilities while maintaining service to the existing facilities
Cyber COE Campus Utilities Projects
Capital Projects
Cyber CoE Campus 8th Avenue Water Main
Project will construct a 16” water main to accommodate the new Cyber
CoE Campus facilities. The new main will loop around the campus along
8th Avenue from Rice Road to 27th Street. The new main will provide
capacity for the campus facilities fire systems, and includes 8” to 12”
lateral mains to make connections to adjacent distribution network mains.
Other Capital Projects
Capital Projects
Gate 6 Access Control Point -Water and Sanitary Sewer Utilities
Project will construct 8” to 12” water main, and wastewater collection and
septic system to serve the ACP. Water and sanitary sewer utility construction
is included in the Corps of Engineers project to be performed by Augusta
Utilities approved contractor. Water main will run along gate access road
from 107th Avenue and 13th Street to Gordon Highway, and along Gordon
Highway to connect to Augusta Utilities main near the State Medical Prison.
(Project Funded $2,137,107)
Capital Projects
Block 10 Non-Potable Irrigation System
Fort Gordon contracted Augusta Richmond County to perform additional services
to construct the Block 10 Non-potable Irrigation Replacement and Beautification
project.The project consists of installing an new non-potable irrigation system
and making landscaping improvements in the block bounded by Chamberlain
Avenue, 19th Street, Barnes Avenue, and 20thStreet.(Project Funded $917,686)
Renewal and Replacement Projects
Renewal and Replacement Projects
B Street Water Main
Project will replace existing 6” and 8” water main with 12” water main in B
Street from Rice Road to 25th Street. Construction is scheduled to start in
FY20 in coordination with the Cyber CoE Campus construction schedule.
Renewal and Replacement Projects
Army Family Housing Water and Sanitary Sewer Utilities
Project will construct new and replacement water and sanitary sewer mains
and services to the General Officer and Command Sergeant Major housing
project scheduled for Maglin Terrace and Boardman Lake housing areas.
Renewal and Replacement Projects
Wilkerson Lake Water Main (Lane Avenue)
Project will replace 12” water main that runs on south side of Wilkerson Lake
with 12” main along Lane Avenue from 15th Street to 19th Street. Project
will be constructed by Augusta Utilities when the Corps of Engineers’ Repair
Lane Avenue and Lane Culvert project is being constructed.
Renewal and Replacement Projects
Non-Potable Irrigation Water Storage Tank
Project will rehabilitate and paint water storage tank.
Renewal and Replacement Projects
Wainwright Circle Sanitary Sewer
Project will construct sanitary sewer to replace
Wainwright Circle lift station, from lift station to sanitary
sewer at Ring Hall.
Renewal and Replacement Projects
Non-Potable Irrigation Water Treatment Plant
Project will replace pneumatic valves with new electric
actuated valves.
Renewal and Replacement Projects
Backflow Preventer Replacement
Project will replace backflow preventers throughout Fort
Gordon.
Proposed Capital Projects
Proposed Capital Projects
12th Street Water Main
This project will construct a 12” water main within the 12th Street road
project corridor, from North Range Road to Chamberlain Avenue. It will
provide a water main for domestic service and fire line connections, and fire
hydrants for facilities along the street. It will also serve to relocate the
segment of water main from 13th Street, where the street is being taken over
by the proposed complex between 107th Avenue and 3rd Avenue.
Proposed Capital Projects
Western Sanitary Sewer Trunk Upgrade
To accommodate proposed growth in the Western Collection Basin,
this project will upgrade sanitary sewer trunk main from 9th Street
and Barnes Avenue along western end of the cantonment area to tie-in
south of 15th Street and North Range Road. Project will increase
capacity by installing new mains and manholes to replace the existing
trunk main.
Proposed Capital Projects
Wastewater Screening, Equalization and Siphon Improvements
To accommodate proposed growth in the Western Collection Basin,
this project will provide additional wastewater storage capacity and
screening at the Fort Gordon Siphon for enhanced siphon operations.
The project will construct piping from the siphon Equalization Tank to
the existing former wastewater treatment plant digester tanks, and
will install screens at deposition vaults with flume metering.
Proposed Capital Projects
Range Road Water and Sanitary Sewer Utilities Infrastructure
Project will install new water main and new sanitary
sewer main along Range Road to-tie into existing water
and sanitary sewer infrastructure.
Proposed Capital Projects
AFH North Range Road Water and Sanitary Sewer Utilities Infrastructure
Project will upgrade water main and install new sanitary
sewer main along North Range Road from vicinity Lilac
Court to 47th Street Lift Station. This proposed water and
sanitary sewer infrastructure will be constructed for
proposed housing subdivision.
Proposed Capital Projects
AFH Sanitary Sewer Trunk Relocation
The AFH Family Housing 2 subdivision is proposed to encompass 38th
Street from Avenue of the States to Brainard Avenue. This project will
relocate the sanitary sewer trunk main from 38th Street to outside the
subdivision along the northern boundary/36th Street.
Proposed Capital Projects
Training Area Water and Wastewater Utilities
This project would construct onsite water and wastewater
utility systems for the Training Area facilities due to its isolated
location. The water system would consist of a well, treatment,
and distribution for domestic services at the buildings. The
system would not provide water for fire protection systems or
hydrants. The wastewater collection system would have
service lines and mains to a small package treatment
installation with spray field application.
Proposed Capital Projects
Lane Avenue Non-Potable Irrigation Main Extension
This project will construct a 12 inch non-potable irrigation main along Lane
Avenue from 25th Street to 15th Street.
Preliminary cash flow estimates show that we can
fund these projects by using a mixture of our own
capital funds and outside funding
All projects will be repaid by Ft. Gordon within
120 months including interest.
Anticipate issuing a 10-year taxable bond or
private borrowing in about August of this year
Total borrowings estimated from $14-20 million,
depending on estimated cash flows at time of
debt issuance
Anticipated Funding of Current Projects
Finance Committee Meeting
10/8/2019 1:15 PM
Fort Gordon Project Funding
Department:Utilities / Finance
Presenter:Tom Wiedmeier - Timothy Schroer
Caption:Motion to authorize the preparation of the necessary resolution
and documentation in order to issue water and sewerage revenue
bonds in an aggregate principal amount not to exceed
$21,000,000 (the “Proposed Bonds”) in connection with capital
projects supporting the expansion of the Fort Gordon water and
sewerage system as described on Exhibit A; to authorize
Augusta’s financial advisor, Davenport & Company LLC, to
prepare and distribute a solicitation for proposals to all financial
institutions the financial advisor deems to have an interest; and
to bring back to the Commission such resolution and
documentation along with a recommendation as to which
proposal to accept for final approval.
Background:The Utilities Department conducted a workshop in March 2019
to discuss the relationship of Utilities and Fort Gordon and the
Fort’s need for expanded services. There are five projects that
are either under construction, in design or in the bid process to
support the growth of the Fort. While the federal budgeting
process requires funding for the projects over several years,
funding is needed currently to continue with the projects. In
order to obtain the necessary funding, a resolution is needed to
authorize the bonding of $21,000,000 for the projects. As each
project is completed, Fort Gordon will begin making payments
which will cover the debt service on the projects. A proposed
resolution with the project descriptions along with a cashflow
projection are attached. Due to historically low rates, the
relatively short term of the repayment and to avoid costs
associated with obtaining a rate study, the recommendation is to
issue the bonds via a private placement with a lending
institution. Augusta’s Financial Advisor will prepare and
distribute a request for proposals to various financial
institutions. Prior to any bonds being issued the matter will
come back before the Commission for a supplement resolution
authorizing the bonds.
Analysis:Based upon cash flow analysis and consultation with Augusta’s
financial advisor it has been determined the most advantageous
method of funding the Fort Gordon Projects is to issue new debt.
This will allow the department to maintain cash reserves needed
to fund other capital project not related to Fort Gordon. In
addition, Bond Rating agencies monitor levels of cash reserves
by issuing bonds, this will allow the department to maintain
operating cash reserves at an appropriate level.
Financial Impact:Debt service will be funded by revenues generated from the
projects at Fort Gordon
Alternatives:Do not issue bonds, fund from current operations and reserves
Doing so will defer other projects and may cause additional
scrutiny from bond rating agencies
Recommendation:Approve Moton
Funds are
Available in the
Following
Accounts:
Utilities bond funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
-t
A
- 911012019Finance Committee Meeting Commission Chamber
ATTENDANCE:
Present: Hons. Fennoy, Chairman; D. Williams, Vice
Chairman; Frantom, member.
Absent: Hon. Hardie Davis, Jr., Mayor; M. Williams, member.
FINANCE
1. Motion to approve the minutes of the Finance Committee held on August 27, Item
2019. Action:
Approved
Motions
Motion
Type
Approve
3-0.
2. Motion to approve Option 2 concerning the Guaranteed Minimum Interest Item
Rate (GMIR) for the fixed annuity investment option in the Nationwide Fixed Action:
Annuity offered in the 457(b) Deferred Compensation Plan. Approved
Motion Text Made By Seconded By
Motion to
approve. Commisioner Commissioner
Motion Passes Sean Frantom Dennis Williams
Motion
Result
Passes
Motion
Result
Passes
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
3-0.
Made By
Commisioner
Sean Frantom
Seconded By
Commissioner
Dennis Williams
www.auqustaga.gov
Finance Committee Meeting
10/8/2019 1:15 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held
on September 10, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Page 1 of 8
CONTRIBUTION AGREEMENT
GACD-02-19-015
BETWEEN THE
GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS, INCORPORATED
AND THE
RICHMOND COUNTY BOARD OF COMMISSIONERS
THIS AGREEMENT, made and entered into this ___ day of ____, 2019, by and between
the RICHMOND COUNTY BOARD OF COMMISSIONERS (hereinafter referred to as the
“Provider”); and the Georgia Association Of Conservation Districts, Incorporated
(hereinafter referred to as the “GACD”).
I. PURPOSE:
This long term conservation partnership serves to facilitate the implementation of planned
conservation practices. This “partnership” is to assist interested landowners with the NRCS
application process and conservation practice implementation. The Provider is responsible
for providing technical support to participants for planned conservation as outlined in this
agreement. The task involves the following technical support:
o Assisting landowners with Farm Bill Program application process
o Design and layout of conservation practices.
o Activities associated with various Farm Bill conservation programs contract
development and management
o Contract planning
o Eligibility determinations
o Processing applications
All technical assistance provided must meet USDA-Natural Resources Conservation Service
(NRCS) standards and specifications as set forth in its Departmental manuals, handbooks,
and Field Office Technical Guide, conservation planning, conservation practice application,
and other areas of technical assistance.
II. OBJECTIVES:
Under the provisions of this agreement NRCS is assigned responsibility of managing the
technical assistance supplied by the Provider to landowners to plan and implement
conservation practices on eligible land, manage easements, and complete evaluation and
monitoring of completed practices. This agreement will support the objectives of both
organizations and will leverage their capabilities to efficiently and effectively implement
conservation activities as outlined in the Agriculture Improvement Act of 2018 and
subsequent Farm Bills.
III. RESPONSIBILITIES OF THE PARTIES
A. GACD will
o Provide a list of program participants to county personnel contracted through the
Provider, that have scheduled conservation practices, as identified in Part IV, Section
Page 2 of 8
A, Expected Accomplishments and Deliverables, and identify and prioritize work
assignments at the field office level.
o Provide technical guidance to the Provider and the county personnel maintained
through this agreement when requested and provide clarity on work plan and other
agreement details.
o Provide working materials and equipment needed to perform duties and to bear the
cost of operation, maintenance and repair of equipment except for cost due to gross
negligence by the Provider. NRCS accident reporting procedures will be followed.
o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of
properly completed required documentation. Documentation must include a detailed
list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part
IV, Section A, Expected Accomplishments and Deliverables. GACD costs share
shall not exceed the total obligation as identified in Part V1, Resources Required,
equal to no more than $37,440.00
o Review all new technologies and innovative practices, including applicable standards
and specifications, prior to initiating those technologies and practices.
o Provide quality assurance for services provided under the agreement.
B. PROVIDER will:
o Provide employees to perform technical services in the State of Georgia.
o As identified in this Statement of Work, Part IV, Section A, Expected
Accomplishments and Deliverables and Part VI, Resources Required, provide
administrative and technical assistance to private landowners in conserving, improving,
and enhancing their natural resources as well as in-kind supplies and services. The
total cash supplied by the Provider will be $37,440.00
o Provide technical assistance to participants as described in this Statement of Work and
Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel
meet the GACD qualification standards for assigned responsibilities and for operation of
equipment to perform those responsibilities.
o Ensure the Provider personnel maintained through this agreement, remain current with
all training and certification requirements, to obtain and keep USDA NRCS Level II
Computer Access current and up to date. This includes reporting changes to records and
completing required Ag Learn courses when appropriate.
o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure
that all provided assistance meets NRCS standards.
Page 3 of 8
o Comply with the special provisions included in this agreement and to work within this
agreed-to Statement of Work and Part VI, Resources Required. Meet applicable
NRCS standards, specifications, and program requirements. Be consistent with the
conservation program goals and objectives in the agreement; and incorporate, where
appropriate, low cost alternatives that would address the resource issues and meet the
objectives of both the program and program participants for which assistance is
provided.
o Limit request for reimbursement for technical assistance provided as described in this
Statement of Work, Part IV, Section A, Expected Accomplishments and
Deliverables and Part VI, Resources Required.
o Be responsible for gross negligence during use of any NRCS property and to reimburse
the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS
property.
o If applicable, the Provider shall carry liability insurance to operate a government vehicle
in the amount of a minimum of $500,000 and provide a certificate of insurance to
GACD. Nongovernment employees will not drive government vehicles unless proof of
insurance is made available to GACD.
o Provide at least fifty (50) percent of the cost of the technical assistance listed in Part IV,
Section A, Expected Accomplishments and Deliverables. The Provider must match
the USDA funds awarded on dollar-for-dollar basis from non-Federal sources.
o Request reimbursement from GACD for GACD’s share as referenced in this Statement
of Work, and the General Terms and Conditions of this Agreement. Total
reimbursement shall not exceed the GACD portion referenced in Part VI, Resources
Required. Reimbursement shall be requested through the use of:
Documentation must include a detailed list of accomplishments utilizing the
Deliverable Tracking Report as referenced in Part IV, Section of A, Expected
Accomplishments and Deliverables.
Deliverables Tracking Report must be certified, signed, and dated by the
appropriate Richmond County official and the NRCS District Conservationist
with the following statement: “I certify that, to the best of my knowledge, this
bill has not been previously submitted and that program accomplishments will
meet planned activities under this agreement. I have examined and certify that
this request is correct for payment.”
o Requests for Reimbursement shall be no more often than every 30 days for the period
this agreement is in force
o Requests for Reimbursement shall be submitted: 1) via email at an address given
(preferred method) or 2) via U S Mail to: GACD, 4310 Lexington Road, Athens,
Georgia 30605
Page 4 of 8
o Warrant that the technical services provided:
Comply with all applicable Federal, State, and Tribal and local laws and requirements;
Are consistent with the conservation program goals and objectives in the agreement
Incorporate, where appropriate, low-cost alternatives that would address the resource issues
and meet the objectives of both the program and program participants for which assistance
is provided.
Be subject to the same rules and regulations that apply to NRCS and other USDA
employees when using Government owned property or equipment.
Page 5 of 8
IV. EXPECTED ACCOMPLISHMENTS AND DELIVERABLES
A. Deliverables associated with this agreement include item listed in table A.1 and the following:
o Submit the Deliverables Tracking Report when requesting any payment.
Table A.1 Lists the Practice Development, Review and Certification deliverables associated with this agreement
Practice Description Practice Code
Agrichemical Handling Facility (NO) (309) 309
Amendments for the Treatment of Agricultural Waste (591) 591
Animal Mortality Facility (NO.) (316) 316
Brush Management (314) 314
Closure of Waste Impoundments (NO) (360) 360
Combustion System Improvement (NO) (372) 372
Composting Facility (NO.) (317) 317
Conservation Cover (AC) (327) 327
Conservation Crop Rotation (AC) (328) 328
Cover Crop (AC) (340) 340
CNMP Development (102) 102
Critical Area Planting (AC) (342) 342
Diversion (FT) (362) 362
Early Successional Habitat Development/Management (AC) (647) 647
Farmstead Energy Improvement (NO) 374 374
Fence (FT) (382) 382
Filter Strip (AC) (393) 393
Forage and Biomass Planting (512) 512
Forest Stand Improvement (AC) (666) 666
Forest Trails and Landings (AC) (655) 655
Grade Stabilization Structure (NO.) (410) 410
Grassed Waterway (AC) (412) 412
Heavy Use Area Protection (AC) (561) 561
Hedgerow Planting (FT) (422) 422
Herbaceous Weed Control (Ac.) 315 315
Integrated Pest Management (AC) (595) 595
Irrigation Pipeline (FT) (430) 430
Irrigation Reservoir (NO. AND AC-FT) (436) 436
Page 6 of 8
Irrigation System (NO. AND AC), Micro irrigation (441) 441
Irrigation System (NO. AND AC), Sprinkler (442) 442
Irrigation Water Management (AC)(449) 449
Mulching (AC) (484) 484
Nutrient Management (AC) (590) 590
Pipeline (FT) (516) 516
Prescribed Burning (AC) (338) 338
Prescribed Grazing (AC) (528) 528
Pumping Plant (NO.) (533) 533
Riparian Forest Buffer (AC) (391) 391
Riparian Herbaceous Cover (AC) (390) 390
Roof Runoff Structure (NO) (558) 558
Seasonal High Tunnel System for Crops (SF) (798) 798
Silvopasture Establishment (AC) 381 381
Solids/Liquid Waste Separation Facility (632) 632
Spring Development (NO.) (574) 574
Stream Crossing (NO.) (578) 578
Streambank and Shoreline Protection (FT) (580) 580
Terrace (FT) (600) 600
Tree/Shrub Establishment (AC) (612) 612
Tree/Shrub Site Preparation (AC) (490) 490
Underground Outlet (FT) (620) 620
Waste Storage Facility (NO.) (313) 313
Waste Transfer (634) 634
Waste Treatment Lagoon (NO.) (359) 359
Waste Utilization (AC) (633) 633
Water and Sediment Control Basin (NO.) (638) 638
Watering Facility (NO.) (614) 614
Well (NO.) (642) 642
Wildlife Upland Habitat Management (AC) (645) 645
Deliverables Tracking: Table B.1 provides a sample Deliverables Tracking Report. Use this report to identify the specific work
performed during each payment period. The Deliverables Tracking Report tracks and totals reimbursement requirements based on
the deliverable’s cost rates based on practice and task level performed. Actual Deliverables Tracking Report will be provided to
the Provider in Excel format.
Table B.1 Sample Deliverables Tracking Report
Page 7 of 8
Actual Deliverables Tracking Report will be provided to the Provider in Excel format by GACDS
Page 8 of 8
V. PERIOD OF PERFORMANCE
A. That this agreement is effective from the date signed by both parties through
September 30, 2021.
VI. RESOURCES REQUIRED
A. RICHMOND COUNTY and GACD requirements are outlined in the following
tables
Table A.1 GACD AND RICHMOND COUNTY COST SHARE
AGENCY FY20 TOTAL
COST
FY21
TOTAL
COST
TOTAL COST
RICHMOND
COUNTY
$18,720.00 $18,720.00 $37,440.00
GACD $18,720.00 $18,720.00 $37,440.00
Table A.2 2 YEAR BUDGET SUMMARY
Category GACD Funds RICHMOND
COUNTY
Funds
Total
Conservation Program
Practice Development,
Review and
Certification
(Administrative,
Technical, Easement
Development, and
CNMP Development)
$37,440.00 $37,440.00 $74,880.00
B. GACD costs share for this agreement is fixed at $37,440.00
__________________________________ _______________________ ____________
Name/Title of Authorized GACD Rep Signature Date
__________________________________ _______________________ ____________
Name /Title of Authorized Provider Rep Signature Date
Finance Committee Meeting
10/8/2019 1:15 PM
To approve the Richmond County/GACD Agreement 2019
Department:Finance
Presenter:Cliff Eaddy, NRCS
Caption:Motion to approve the Contribution Agreement between The
Georgia Association of Conservation Districts and the Augusta-
Richmond County Board of Commissioners.
Background:Conservation partnership that serves to facilitate the
implementation of planned conservation practices. This
partnership is to assist interested landowners with the NRCS
application process and conservation practice implementation.
The provider is responsible for providing technical support to
participants for planned conservation as outlined in this
agreement. This agreement will support the objectives of both
organizations, and will leverage their capabilities to efficiently
and effectively implement conservation activities as outlined in
the Agricultural Act of 2014 and subsequent Farm Bills.
Analysis:This agreement is to assist landowners with Farm Bill
application, design and layout of conservation practices,
development and management, contract planning and eligibility
determinations. This is a renewal agreement for the continuing
program from the previous two year agreement expired on
9/30/2019.
Financial Impact:The cost of this program for is $37,440 each year, with half of
the funds being reimbursed by GACD of $18,720 and ARC
matching the other half of $18,720; this new agreement is for
two years form 10/01/2019 thru 9/30/2021.
Alternatives:Do not approve the 2019 Contribution Agreement with GACD
and ARC.
Recommendation:To approve the 2019 Contribution Agreement with GACD and
ARC
Funds are
Available in the
Following
Accounts:
Currently budgeted in 101071212/5212119 Professional
Services 101071212/5911110 Reimbursements
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission