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Home My WebLink About2019-07-30 Meeting Minutes Finance Committee Meeting Commission Chamber - 7/30/2019 ATTENDANCE: Present: Hons. Fennoy, Chairman; D. Williams, Vice Chairman; M. Williams, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. FINANCE 1. Approve Additional Funding for Temporary Employees in the Board of Elections. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 2. Approve Richmond County Extension Service Personnel Reclass. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 3. Approve to accept the addition of the PSN funds from the Federal Government to the DA Budget so that equipment can be purchased. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 4. Motion to approve the minutes of the Finance Committee held on July 9, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 5. Consider a request from Mr. Wes Childers on behalf of Redemption Church for a refund of property taxes paid for 2015 (Bill #759185). Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes www.augustaga.gov Finance Committee Meeting 7/30/2019 1:05 PM Attendance 7/30/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 7/30/2019 1:05 PM Approve Additional Funding for Temporary Employees Department:Board of Elections Presenter:Lynn Bailey Caption:Approve Additional Funding for Temporary Employees in the Board of Elections. Background:Georgia is one of 15 states plus the District of Columbia to use an "opt-out" voter registration system and one of only two states that had this system in place for both the 2016 and 2018 General Elections. Any U.S. citizen of eligible age receiving a new license, renewing a license, updating information with DDS, or receiving their government identification from DDS is automatically registered to vote unless they opt out. Georgia has seen a 93.7% increase in new registrations because of this new process, more than any other state in the nation. In 2015 prior to this change, Richmond County processed 11,500 voter registration applications through Department of Driver Services (DDS). This number has increased each year and the projected number of voter registration applications received from DDS in 2019 is 65,000. For the past two years, the Board of Elections Office has used 2 full time, temporary employees dedicated solely to data entry to help manage the increase. Analysis:The additional funding asked for in this request will fund one full time, temporary employee through 2019. The Board of Elections was approved for new permanent data entry position in the 2019 Budget effective July 1, 2019. The Board will be asking for a second permanent position in its 2020 Budget request. Lacking adequate personnel to timely process voter registration applications will cause a back log that will be hard to recover from leading into 2020. Financial Impact:$10,000 Alternatives:None Recommendation:Approve funding. Funds are Available in the Following Accounts: 101-10-1110/60.11110 (contingency) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Finance Committee Meeting 7/30/2019 1:05 PM Approve Budget Adjustment for RC Extension Service Personnel Reclass Department:Richmond County Extension Service Presenter:Campbell Vaughn, County Extension Coordinator, ANR Caption:Approve Richmond County Extension Service Personnel Reclass. Background:The Extension Office employees were not included in Augusta’s 2017 Compensation Study. Earlier this year they worked with Human Resources and it was determined their 4-H Program Assistants should be reclassed from Grade 5 to Grade 6. Augusta receives partial reimbursement from UGA for one FT position and one PT position. Analysis:UGA has agreed to reimburse ARC at the higher rate for the Full Time position effective 03/01/2019. The Extension Service will need an increase of $4,180 to their salary budget for the remainder of fiscal year 2019. The amount consists of the increase to salary and benefits for the three 4-H Program Assistants. This also includes allowing for retro pay for the UGA reimbursed FT 4-H Program Assistant. Total increase is $4,180; ARC portion $2,780 and UGA portion $1,930. Financial Impact:No financial impact, funds will be redirected from Extension Service’s operating budget. Alternatives:1. Reject recommended reclass. 2. Approve recommended reclass but exclude retro pay (this will require an increase of $3,220.00 to their salary budget). Recommendation:Approve the recommended reclass for the Extension Service Positions. Funds are Available in the 101-07-1211/52-37110 - $5,840 remaining balance Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission For the best experience, open this PDF portfolio in Acrobat X or Adobe Reader X, or later. Get Adobe Reader Now! Finance Committee Meeting 7/30/2019 1:05 PM Approve PSN Grant Expenditure Department:District Attorney Presenter:N. Paine Caption:Approve to accept the addition of the PSN funds from the Federal Government to the DA Budget so that equipment can be purchased. Background:The District Attorney's Office has applied for and received $18,000 from the Federal Government's Project Safe Neighborhood (PSN) Grant to purchase a piece of equipment to aid in the recovery of data from cell phones. This is 100% funded by the Federal Government and there is no match required. Analysis: Financial Impact:$18,000 is the total award and this is the entire cost of the equipment. Alternatives:To return the $18,000 to the Federal Government and forfeit the ability to recover data from cell phones which often result in solving crime. Recommendation:To approve the addition of $18,000 from the Federal Government to the District Attorney's budget for the purchase of the equipment. Funds are Available in the Following Accounts: will be setup in fund 220. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Finance Committee Meeting Commission Chamber - 71912019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; D. Williams, Vice Chairman; M. Williams, member. Absent: Hon. Frantom, member. FINANCE 1. Discuss additional funding request(s) for the Marshal's Office. (Requested ltem by Commissioner Marion Williams) Action: Disapproved Motions ryJ:'" Motion rext Made By Seconded By Motion Result Motion to approve receiving this item- Commissioner^ as infbrmation. Mr. :---'-:-^"-^-"-' CommissionerApprove fra. wittiums not Dennis Fails ..Williams not Williams William Fennoy ^ voTrng. Motion Fails 3-0. 2. Motion to approve the minutes of the Finance Committee held on June I l, Item2019. Action: Approved Motions Motion Type Approve Made By Seconded ByMotion Text Motion to approve. Motion Passes 3-0. Motion Result Commissioner Commissioner Dennis Williams William Fennoy Passes www.augustaga.gov Finance Committee Meeting 7/30/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Finance Committee held on July 9, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission/Committee: (Please check one) Commission Public Services Committee Administrative Services Committee Engineering Services Committeex Finance Committee Public Safety Committee Contact Information for Individual/Presenter Making the Request: Name: Wes Childers on behalf of Redemption Church Addfess: 930 Broad Street, Auousta, GA 30901 Telephone Number: 706-stt-474s Fax Number: N/A E-Mail Address: wes@redemptionchurchga.com Caption/Topic of Discussion to be placed on the Agenda: Redemption church would like to request a refund for propertv taxes paid for 2015 (Bill # 759185.) This tax billwas generated before an exemption was granted the followinq year. Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 70G-821-[BZ0 Clerk of Commission Fax Number: 706-821-1838 Room 806 Municipal Building E-Mail Address: Ibonner@augustaga.gov 530 Greene Street Augusta, GA 30911 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations. Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m. Committee meetings are held on the second and last Mondays of each month from 12:30 to 3:30 p.m. Finance Committee Meeting 7/30/2019 1:05 PM Redemption Church Department: Presenter: Caption:Consider a request from Mr. Wes Childers on behalf of Redemption Church for a refund of property taxes paid for 2015 (Bill #759185). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: