The URL can be used to link to this page

Home My WebLink About2019-02-26 Meeting Minutes Finance Committee Meeting Commission Chamber - 2/26/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; D. Williams, Vice Chairman; M. Williams, member. Absent: Hon. Frantom, member. FINANCE 1. Request to expand pool of banks as approved depositories. (Referred from February 19, 2019 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Marion Williams Commissioner Dennis Williams Passes 2. Request to transfer funds from the Special Instructional Services line item to Operational budget line item in the amount of $27,206 plus 30% for benefits to fund unfunded Law Clerk position in Juvenile Court. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve for an Administrative Assistant position. Motion Passes 3-0. Commissioner Marion Williams Commissioner Dennis Williams Passes 3. Motion to approve the minutes of the Finance Committee held on February 12, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 4. Request approval to move funds from salary lines to contract labor lines; once the employee returns from worker’s compensation leave funds will be returned to salary line item. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner William Fennoy Passes 5. Approve additional funding for reorganization of Tax Assessor Commercial Property Division Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Dennis Williams Commissioner William Fennoy Passes www.augustaga.gov Finance Committee Meeting 2/26/2019 1:15 PM Attendance 2/26/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 2/26/2019 1:15 PM Financial Institutions used for Certificates of Deposit Department:Finance Presenter: Caption:Request to expand pool of banks as approved depositories. (Referred from February 19, 2019 Commission meeting) Background:Augusta has used the following local banks for Certificates of Deposit. As CD’s mature, banks are contacted and the current investment rates are requested. South State Bank (formerly Georgia Bank and Trust) State Bank and Trust (formerly First Bank) Suntrust Bank East West Bank Bank of America Rates are reviewed and funds invested with the institution that provides the best rate of return and liquidity options for the government. The rate offered by Georgia Fund One is used a as a benchmark. Analysis:As the Federal Reserve Board has increased the Fed Rate, interest rates have rebounded, several financial institution have contacted the Finance Department requesting the opportunity to provide investment options. All deposits must be fully insured by the FDIC or if the amount is greater than $250,000 the financial institution must offer collateralization at 110% as required by O.C.G.A. § 45-8-12. The financial Institution to be added at this time: 1. Fifth Third Bank 2. Queensborough Bank 3. Regions Bank 4. Synovus Bank 5. Wells Fargo 6. Multi-Bank Securities, Inc. Each bank has its own investment agreement that requires approval of the governing body. Approval of this item would authorize those agreements so that funds could be invested with these additional institutions. Financial Impact:Expanding the pool of financial institutions allow more competition with opportunities to increase interest revenue for the government Alternatives:do not expand pool Recommendation:Expand pool of financial institutions Funds are Available in the Following Accounts: The government may benefit from higher interest revenue. REVIEWED AND APPROVED BY: Finance Committee Meeting 2/26/2019 1:15 PM Law Clerk position in Juvenile Court Department: Presenter: Caption:Request to transfer funds from the Special Instructional Services line item to Operational budget line item in the amount of $27,206 plus 30% for benefits to fund unfunded Law Clerk position in Juvenile Court. Background:Human Resources department has confirmed that the Law Clerk position in Juvenile Court exist but was unfunded to cover the increases as a result of the Classification and Compensation questionnaire evaluations. In order for employee to be hired as a permanent employee, Juvenile Court will need to make the above request. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting Commission Chamber - 2llzlz0l9 ATTENDANCE: Present: Hons. Fennoy, chairman; M. williams and Frantom, members. Absent: Hons. Hardie Davis, Jr., Mayor; D. Williams, Vice Chairman. FINANCE 1. Affirm current authorized bank signatories and authorize the Mayor and Item Clerk to execute documents as required by financial institutions. Action: Rescheduled Motions Motion----"- Motion Textr ype Motion to refer this item to the fullDefer Commission with no recommendation. Motion Passes 3-0. Motions Motion Motion Textr ype Motion to refer this item to the fullDefer Commission with no recommendation. Motion Passes 3-0. MotionSeconded BY Resutt CommissionerWilliam Passes Fennoy Made By Commisioner Sean Frantom 2. Request to approve Augusta Commercial Property Insurance coverage for ltem 2019 offered through Affiliated FM, current carrier, for a premium of Action: $434,000 for full blanket coverage and limited flood coverage in flood Rescheduled prone areas. Made By Commisioner Sean Frantom Seconded By Commissioner William Fennoy Motion Result Passes 3. Approve funding for the March 19,20L9 Special Election in Commission Item District 5. Action: Rescheduled Motions Motion rr r:^- ?r,^--L r- r h Motioniil. - Motion Text Made By Seconded By Resutt Motion to refer this item to the full A CommissionerDefer Commission with no uommlsloner recommendation. Sean Frantom william Passes Fennoy Motion Passes 3-0. 4. Request to expand pool of banks as approved depositories. Item Action: Rescheduled Motions Motion rr !:^_ m___1 rr r R Motioniil- Motion Text Made By Seconded By Resutt Motion to refer this item to the full A CommissionerDefer Commission with no uommlsloner recommendation. Sean Frantom ['*'# Passes Motion Passes 3-0. 5. Motion to approve the minutes of the Finance Committee held on January 29, Item2019. Action: Approved Motions X:jl"" Motion Texr Made By seconded By Motion r YPe '-- -'t Result Motion to Approve ffi3ffi** fr:ll#t)?,T'L, S:#Ttr:f passes 3-0. www.augustaga.qov Finance Committee Meeting 2/26/2019 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Finance Committee held on February 12, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 2/26/2019 1:15 PM Move these funds from salary lines Department: Presenter:Superior Court Caption:Request approval to move funds from salary lines to contract labor lines; once the employee returns from worker’s compensation leave funds will be returned to salary line item. Background:Currently the Superior Court Reporter, a critical position, is out on worker’s compensation leave. (See attachment for further details.) Analysis: Financial Impact:The amount should be the remaining unused portion of the court reporter’s salary with automatic restoration to the salary line once the reporter returns from leave. Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Tax Assessor Departmental Reorganization Funding Analysis PCN Number PCN Description Proposed PCN Description Current Grade Proposed Grade Current Salary Proposed Salary Variance % Variance TAD24PM001 PROJECT CENTER MANAGER 20 22 63,117.14$ 63,117.14$ - 0.0% TAD24ZP001 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP002 APPRAISAL SUPERVISOR 20 50,686.70 50,686.70 - 0.0% TAD24ZP003 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP005 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP006 APPRAISAL SUPERVISOR 20 48,554.00 - (48,554.00) -100.0% TAD25LR001 ASST DEPUTY CHIEF APPRAISER 24 69,850.58 69,850.58 - 0.0% TAD25LR002 ASST DEPUTY CHIEF APPRAISER 24 69,850.58 69,850.58 - 0.0% TAD31AI001 CHIEF APPRAISER 31 137,025.00 137,025.00 - 0.0% TAD35VZ001 PROPERTY VALUATION SPECIALIST PROPERTY APPRAISER II (RESID)11 14 36,368.12 36,368.12 - 0.0% TAD39TZ001 DEPUTY CHIEF APPRAISER 26 88,030.31 88,030.31 - 0.0% TAD46SH001 EXECUTIVE ASSISTANT I 15 44,164.21 44,164.21 - 0.0% TAD49HN001 GIS SPECIALIST 12 39,818.51 39,818.51 - 0.0% TAD49HN002 GIS SPECIALIST 12 38,399.54 38,399.54 - 0.0% PROPERTY APPRAISER TRAINEE 8 - 28,220.11 28,220.11 100.0% TAD63UE004 PROPERTY APPRAISER I PROPERTY APPRAISER I (COMM)12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE005 PROPERTY APPRAISER I PROJECT ANALYST 12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE006 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE007 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE008 PROPERTY APPRAISER I PROPERTY APPRAISER I (COMM)12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE009 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE010 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UL001 PROPERTY APPRAISER II PROPERTY APPRAISER II (PERS. PROP)13 14 60,084.54 60,084.54 - 0.0% TAD63UL002 PROPERTY APPRAISER II PROPERTY APPRAISER II (COMM)13 14 36,368.12 41,564.22 5,196.10 14.3% TAD63UL003 PROPERTY APPRAISER II PROPERTY APPRAISER II (RESID)13 14 36,368.12 36,368.12 - 0.0% TAD63UL004 PROPERTY APPRAISER II PROPERTY APPRAISER II (RESID)13 14 36,368.12 36,368.12 - 0.0% TAD63XL001 PROPERTY APPRAISER III PROPERTY APPRAISER III (SALES ANALYST)16 44,344.14 44,344.14 - 0.0% TAD63XL002 PROPERTY APPRAISER III PROPERTY APPRAISER III (MOBILE HOMES)16 42,931.69 42,931.69 - 0.0% TAD63XL003 PROPERTY APPRAISER III PROPERTY APPRAISER III (AUDITOR)16 50,474.18 50,474.18 - 0.0% TAD63XL005 PROPERTY APPRAISER III 16 0 37,571.00 - (37,571.00) -100.0% TAD63XL006 PROPERTY APPRAISER III PROPERTY APPRAISER III (AUDITOR)16 45,803.06 45,803.06 - 0.0% AUDITOR 16 - 40,240.32 40,240.32 100.0% TAD63XL007 PROPERTY APPRAISER III AUDITOR 16 37,571.00 40,240.32 2,669.32 7.1% TAD63XT001 PROPERTY APPRAISER IV COMMERCIAL/AUDITORS MANAGER 18 22 55,755.36 63,117.14 7,361.78 13.2% TAD63XT002 PROPERTY APPRAISER IV 18 52,354.30 52,354.30 - 0.0% TAD69YM001 TAX APPRAISAL CLERK 8 53,960.76 53,960.76 - 0.0% TAD69YM002 TAX APPRAISAL CLERK 8 40,352.51 40,352.51 - 0.0% TAD69YM003 TAX APPRAISAL CLERK 8 27,206.00 28,220.11 1,014.11 3.7% TAD69YM004 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM005 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM006 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM007 TAX APPRAISAL CLERK 8 35,072.11 35,072.11 - 0.0% 1,839,262.78$ 1,861,754.02$ 22,491.24 1.2% Increase in benefit costs 3,373.69 Total Increase requested 25,864.93$ RICHMOND COUNTY BOARD OF ASSESSORS CHAIRMAN B. LEE VICE CHAIRMAN R. D’ANTIGNAC J. BURNEY R. BLEDSOE F. MIDDLETON B. SIMKINS J. SCOTT B. JOHNSON CHIEF APPRAISER A. ROSS –IV DEPUTY CHIEF APPRAISER M. OGLESBY –IV ASSISTANT DEPUTY RESIDENTIAL PROPERY N. GREER –IV RESIDENTIAL DIVISON ZONE 1 H. DUNBAR –SUPERVISOR III T. ARTHUR –I S. MOORE –I RESIDENTIAL DIVISION ZONE 2 M. GARCIA –SUPERVISOR IV W. KEY –II C. WALTERS –I RESIDENTIAL DIVISION ZONE 3 K. JOSEY–SUPERVISOR III L. DAVIS –II T. WYNN –I RESIDENTIAL DIVISION ZONE 4 M. GOLSHIR –SUPERVISOR III H. GRESHAM –II K. HARTLEY –I TAX APPRAISAL CLERK CARLA MOORE –I ASSISTANT DEPUTY PERSONAL PROPERTY T. WODZISZ –IV TAX APPRAISAL CLERKS J. ANDERSON L. THOMAS –III W. GURZI –I S. ADAMS I. IRIZARRY R. YOUNG PROPERY APPRAISER II L. VRANA –IV PROPERTY APPRAISER (MOBILE HOME) C. NASON –III PROJECT CENTRE MANAGEMENT MANAGER S. ROUNTREE –IV PROJECT ANALYST K. HIEKE –I SALES ANALYST L. PARTAIN –III GIS/MAPPING L. ORANDER –II C. BLACKWELL –I COMMERCIAL/AUDITORS DIVISION MANAGER B. FUNK –IV AUDITOR –PERSONAL PROP G. SAPP –III B. JONES –III VACANCY VACANCY COMMERCIAL –REAL ESTATE K. CASH –IV C. WOODS –II W. GRIFFIN –I S. MOORE –I EXECUTIVE ASST NEITA COLEMAN -II Finance Committee Meeting 2/26/2019 1:15 PM Tax Assessor Departmental Reorganization Department:Administration Presenter:Janice Allen-Jackson, Administrator Caption:Approve additional funding for reorganization of Tax Assessor Commercial Property Division Background:With the loss of key personnel in the commercial property division in 2018 the Tax Assessor evaluated the organizational structure of the department and determined that a reorganization would benefit the organization with increased operational effectiveness and efficiencies. Additionally the reorganization would encourage personnel stability. The plan was presented to the Board of Assessors and approved on November 29, 2018. Analysis:Additional funding in the amount of $25,900 is required for the implementation of the proposed reorganization. The Human Resources department has reviewed and approved the structure of the proposed reorganization. Financial Impact:Funding for this request is available in General Fund Contingency Alternatives: Recommendation:Approve request for additional funds Funds are Available in the Following Accounts: 101-10-1110/6011110 – General Fund Contingency REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission