HomeMy WebLinkAbout2018-11-27 Meeting Minutes Finance Committee Meeting Commission Chamber - 11/27/2018
ATTENDANCE:
Present: Hons. Frantom, Chairman; Sias, Vice Chairman; Hasan and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve the minutes of the Finance Committee held on November
13, 2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Ben Hasan Passes
2. Motion to approve annual Leave Buy Back in the Amount of 24 Hours to be
paid on the December 21, 2018 paycheck.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Ben Hasan Passes
www.augustaga.gov
Finance Committee Meeting
11/27/2018 1:05 PM
Attendance 11/27/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting Commission Chamber - llll3l20l8
ATTENDANCE:
Present: Hons. Frantom, Chairman; Sias, Vice Chairman; Hasan and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINAI\ICE
1. Motion to approve the minutes of the Finance Committee held on October 30, Item2018. Action:
Approved
Motions
Motion
Type
Approve
Made By seconded By Motion
Result
Commissioner Commissioner
Sammie Sias Ben Hasan Passes
www.auqustaga.qov
Motion Text
Motion to
approve.
Motion Passes
4-0.
Finance Committee Meeting
11/27/2018 1:05 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held
on November 13, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta, Georgia
2018
Vacation Buyback Analysis
Department Name
Vacation
Balance (Hrs)Vacation Value
1 Day
Buyback
(Full Value)
1 Day
Buyback
2 Days
Buyback
3 Days
Buyback
101 General Fund 111,101.86 2,717,830.75$ 91,960.62$ *52,417.55$ 104,835.11$ 157,252.66$
102 Canal Authority 1,443.52 47,604.35 1,357.81 1,018.36 2,036.71 3,055.07
151 Adult Probation 829.20 20,387.41 901.35 450.67 901.35 1,352.02
204 DUI/Accountability Court 982.75 15,494.42 576.96 *576.96 1,153.93 1,730.89
206 Law Library 26.27 523.56 N/A N/A N/A N/A
207 Crime Victims' Assistance 637.07 15,552.16 598.43 *197.48 394.96 592.44
209 DA 5% CVAP 55.75 997.20 N/A N/A N/A N/A
216 Emergency Telephone Response 4,360.83 92,791.74 3,390.69 *1,695.35 3,390.69 5,086.04
217 Building Inspections 1,279.89 31,064.97 957.71 957.71 1,915.43 2,873.14
220 General Fund Grants/Planning 1,234.25 35,915.33 947.55 *710.66 1,421.32 2,131.98
221 Housing Community Development 2,867.39 79,928.41 2,897.56 *1,999.32 3,998.64 5,997.96
273 Law Enforcement 96,956.09 2,060,348.40 71,618.56 *35,093.09 70,186.19 105,279.28
274 Fire Protection 50,803.15 862,275.69 33,796.54 8,111.17 16,222.34 24,333.51
276 Street Lights 842.48 24,139.74 680.87 517.46 1,034.92 1,552.38
277 Downtown Development Authority 371.50 12,232.28 463.59 231.80 463.59 695.39
328 SPLOST 39.32 783.70 N/A N/A N/A N/A
329 SPLOST 1,909.63 45,060.93 1,526.22 839.42 1,678.84 2,518.26
506 Utilities 35,874.17 822,820.91 28,477.58 13,954.01 27,908.03 41,862.04
541 Solid Waste 2,797.02 53,080.14 1,806.36 1,372.84 2,745.67 4,118.51
542 Garbage Collection 1,992.79 52,207.19 1,529.26 963.43 1,926.87 2,890.30
546 Transit 607.35 23,614.07 774.64 *387.32 774.64 1,161.96
551 Augusta Regional Airport 12,381.20 324,933.24 10,792.16 6,043.61 12,087.22 18,130.82
581 Stormwater Utility 4,777.90 125,456.91 4,110.68 2,795.26 5,590.52 8,385.78
611 Risk Management 776.33 19,986.44 595.72 256.16 512.32 768.48
626 Fleet 509.58 15,180.49 457.28 228.64 457.28 685.91
Totals 335,457.29 7,500,210.43$ 260,218.13$ 130,818.28$ 261,636.55$ 392,454.83$
*Funded by General Fund 93,077.74$ 186,155.48$ 279,233.22$
Percentage used varies by fund; Based on prior year participation rate
Based on vacation accrual report - balance as of 09/28/2018; 1 day equals 8 hours
All Employees in Fund For those employees who qualify:
Finance Committee Meeting
11/27/2018 1:05 PM
Motion to approve Annual Leave Buy Back in the Amount of 24 Hours to be paid on the December 21,
2018 paycheck
Department:Finance
Presenter:
Caption:Motion to approve annual Leave Buy Back in the Amount of 24
Hours to be paid on the December 21, 2018 paycheck.
Background:The PPPM provides the framework for annual leave to be
converted to cash payments in lieu of taking time off (Section
100.14). Augusta has in the past opened this program to eligible
employees. Eligible employees include full time employees
eligible to accrue leave. Ineligible employees are contract
employees paid by another agency, employees of the Sheriff’s
department and employees of constitutional officers and Elected
official that have officially elected not to have their employees
subject to the Augusta PPPM.
Analysis:This program has proved popular with employees with
approximately 75% of those eligible participating. In order to be
eligible, the employee must have a minimum of 75 vacation
hours after the buy back. The level of participation from
employees in the Fire Department is only about 30%.
Additionally, those elected officials whose employees are not
covered by the PPPM have in the past been allowed to let their
employees participate.
Financial Impact:Attached is a schedule showing the impact on each fund for 8,
16 and 24 hours.
Alternatives:1)Choose 16 or 8 hours for maximum amount of buy back 2)
Offer no buy back
Recommendation:approve the buy back of 24 hours to be paid on the December
21, 2018 paycheck
Funds are
Available in the
Following
Accounts:
Are available in individual funds as shown on the attached
schedule
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission