HomeMy WebLinkAbout2018-09-11 Meeting Minutes Finance Committee Meeting Commission Chamber - 9/11/2018
ATTENDANCE:
Present: Hons. Frantom, Chairman; Sias, Vice Chairman; Hasan and
Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve under TEFRA approval of AU Health Services 2018
Series Bonds in a sum not to exceed $230,000,000. (Requested by
Commissioner Sammie Sias)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Wayne Guilfoyle Passes
2. The Augusta Mini Theatre is requesting an extension until May 2021 to
complete the fund raising and construction of the 250-seat theater to be
partially funded with SPLOST VI.
Item
Action:
Approved
Motions
Motion
Type
Motion
Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Wayne Guilfoyle
Commissioner Ben
Hasan
No action is taken on this motion due to the passage of the substitute motion.
Motions
Motion
Type
Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve with fund
raising and construction
to be completed by
May 2021.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Ben Hasan Passes
3. Motion to authorize the Mayor to sign a Grant Agreement with Department of
Natural Resources in the amount of $15,000 to prepare a historic structure
report for the Trinity CME Church.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Wayne Guilfoyle Passes
4. Motion to approve the minutes of the Finance Committee held on August 14,
2018.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner
Wayne Guilfoyle Passes
www.augustaga.gov
Finance Committee Meeting
9/11/2018 1:10 PM
Attendance 9/11/18
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
September 4, 2018
Augusta Richmond Commission
Augusta, Georgia
Re: Proposed Revenue Bond Issuance by the Development Authority of Augusta,
Georgia for the benefit of AU Health System, Inc.
The Development Authority of Augusta, Georgia (the "Issuer") proposes to issue its
Revenue Bonds (AU Health System, Inc. Project), Series 2018 in an aggregate principal amount not
to exceed $230,000,000 (the "Bonds"). The proceeds of the Bonds will be loaned to AU Health
System, Inc. ("AUHS") for one or more of the following purposes: (a) refunding a loan (the
"Loan"), the proceeds of which were used to make improvements to AU Medical Center (the
"Medical Center") and acquire equipment for the Medical Center, (b) financing or refinancing
certain improvements to the Medical Center and equipment for the Medical Center (the "2018
Projects"), (c) refunding the Authority's Revenue Bonds (MCG Health, Inc.), Series 2014, (d) paying
the costs of terminating interest rate swaps relating to the Series 2014 Bonds and (e) paying the costs
of issuing the Bonds. The 2018 Projects and all assets financed or refinanced with the proceeds of
the Loan and the Series 2014 Bonds (collectively, the "Projects") will be located on the campus of
the Medical Center (a) which is bounded by Walton Way to the north, Laney-Walker Boulevard to
the south, St. Sebastian Way to the east and Emmett Street to the west and (b) consists also of a
corridor on the east and west side of 15`" Street .2 miles north of the intersection of 15th Street and
Walton Way. The principal address of the Medical Center campus is 1120 15th Street, Augusta,
Georgia. The Projects will initially be owned by the Board of Regents of the University System of
Georgia or AU Medical Center, Inc. ("AUMC"). The Projects will be operated by AUMC. The
Bonds will not constitute an indebtedness of the State of Georgia or Augusta, Georgia, and no tax
revenues or other revenues of the State of Georgia or Augusta, Georgia will be used to pay the
Bonds. The Bonds will be payable solely from moneys received by the Issuer from AUHS.
The undersigned public hearing officer has conducted a public hearing on the
proposed issuance of the Bonds and the financing of the Projects and hereby recommends that you
approve the issuance of the Bonds and the financing of the Projects as required by Section 1470 of
the Internal Revenue Code of 1986, as amended. Attached hereto is (a) a report of the undersigned
evidencing the conduct of the public hearing and (b) the form of your approval.
Public Hearing O er
Development A of Augusta, Georgia
REPORT OF PUBLIC HEARING OFFICER
The undersigned duly appointed hearing officer of the Development Authority of
Augusta, Georgia (the "Issuer"), hereby certifies as follows:
1. A public hearing (the "Hearing") concerning the proposed issuance by the
Issuer of its Revenue Bonds (AU Health System, Inc. Project), Series 2018 (the "Bonds") and the
projects to be financed and refinanced with the proceeds of such Bonds was duly called and held at
10:00 a.m. on September 4, 2018 in the offices of Fulcher Hagler, LLP located at One 10th Street,
Suite 700, Augusta, Georgia. The Hearing was open to the public. The time of the Hearing and the
room in which the Hearing was held provided a reasonable opportunity for persons of differing views
to be heard. Attached hereto as Exhibit A is a list of the people that attended the Hearing.
2. I announced the commencement and purpose of the Hearing. Attached hereto
as Exhibit B is a summary of the comments made at the Heaxing.
3. A notice (the "Notice") of the Hearing was published not less than 14 days
prior to the Hearing in the Augusta Chronicle, a newspaper having general circulation in Augusta,
Georgia. A copy of the Notice and a publisher's affidavit are attached hereto as Exhibit C.
4. The Hearing and the Notice complied with Section 1470 of the Internal
Revenue Code of 1986, as amended.
Witness my hand this 4th day of September, 2018.
Hearing Officer
Exhibits Attached:
A-List of Attendees
B-Summary of Comments
C-Publisher's Affidavit
EXHIBIT A
LIST OF ATTENDEES
EXHIBIT B
SUMMARY OF COMMENTS
AFFIC~AVIT +~F RIJBLICAT~~N
ATTORNEY FULCHER HAGLER LLP
OR AGENCY: 1 TENTH ST STE 700
AUGUSTA, GA 3Q9~1
ACCOUNT NUMBER: 22394
AD NUNiEt~t Oa03t177~5~-C~1
PO NUMBER:
STATE OF GEORGIA
GOUNTY OF RICHM4Nl
Personally appeared before me, James Holmes, to me known, who being sworn, dept~ses and
says: That he/she is the authorized went of GateHouse Media GEorgia Holdings, inc, doing
k~usi~ess in said County under the trade name of The Augusta Chronicle, a newspaper in said
Gounty; That he/she is authorized to make affidavits of publication on beha{f of said publisher
company: The Augusta Chronicle: that said newspaper is of general ~ rculatian in said county and
in the area ad}acent thereto; that he/she has reviewed the regular editions of said newspapers
published on:
08116!2018.
and finds that the fo[lowi~g advertisement appeared in ~~ch of said editions, to-wit:
(deponent)
Sworn to and sub ribed before m <.
~ ~ ~ _~
This < ,:... ~
day of ;` ~~` t '~ ~ ' ~ , 2018
~c `J
~.;, - ~~ti
~~k~~t~r.~CP~;b!!ic Richmond Counry`, Georgia..
i'~ SSION Frh~
i ~~lT~` /J~ L~~m
~' Um ,.e ,a o~~ $~'°y`d'a~,c~~ E °1~i ~crp'*' ~ o sv~ ~`' ~ y°a:~~i ~mLoy,:.. c ao ~q~ ~ g
~. :~ '" ~ CC Cf~µ, ~~o~f~'~Ya~ ~m~ # $ t~ gg~ m~ d~~._..p p ~ ~~Eu«.~'m~ o~ ti"~~c~ a ~'~~ O ~ ~. ~~ tF— ~'~ ~~q~,~u ~2 ~~ 'n din i~5.°i~'E~ Nw v'$«~ lq3 o.-.~A ~~~nm ~~"~~;~ ~ ~\G Q ~ ~~ ~~~~~"_.F$ ~N ~'n~~.c a^Lq °~q ~ s~-c .- c~~5i~~c c3$ ~~w~aU~m$mo 5 ~~,.~ ~ 1.18 ~L• (~J w ~ m ~~ma8 r-u5~ S",~ ~£ Cx~~s~-~mg~~ ,, r 5~~ ~~_ ~—~ scti d ag' r` ca«~ via ~~.~ e m~a~m_m ~w ~ c o ~' E~~a= ~ +~-~' wv~ a~
~°"~~~•.'~(f~ ~•y `i6 ~~; ~ic~~e~~'1u'~~°'$~~ ~ ~~~ .~~.~~~ a w~¢ a~~..~Ra¢Ea~'~`o0~~3 ~a~ ~ o~,_ ~•. use y~ . s~ ~~ ~F - x~ ~, ~ ~E~~' ~ a~~~~R g~ ~~~~m_~ ~ ~~:_.~~~~t ~ ~~~
g.~ ~^....~.( ``t1
m=ncaTm E~~ ~ `~~ £~,4 cO-K ~ r~•, ~~.So ~m~~~~ at~'4..~ ~vi ~~.~ ~ a'
~~ ~+ ,` p°e"_# lJ~v t\\.. g~~~~~^~~U ~'_.: J ~ r ~~ q`~-c,9~~ a Mc~E `g ~~ ter-o«~~ ~ '~ ~~~w ~~ ~C~ ~. Q~~c
~`J V~ 1~ ~~ m ~~~~ p~" w~~~~s 8 ~oc o~~ 2~ `"t'r ~ Ea011111 ~ ~~ ~_ p1~ EL a ~5 S ~ 4 ~ ~- 8 ~ 5 ~" ~~ e~`~ ~ ~~-~"
~0~~ > m~ ~N =6 ~ 4~t S J- Y L~ 4~i 'J C
q f~ ~ m=o Fp£".y t m~w a 4 ~..., Bm~o4~ac>.J'n~~~m.- ~ ~ ~o`£ 'c_nn~ Jn ~"'izk~53~`~a~~c~mmRg~~~~c`_=~~~c~~3~~ ~y~` t ~a ~..r~~'~~~~~~mm,o~~,d— ~~
_ =A~.4~~a3av~oo 3u e~~a~b¢oba~~~£~o~oaa~::;
APPROVAL OF THE ISSUANCE OF
REVENUE BONDS
FOR THE BENEFIT OF
AU HEALTH SYSTEM,INC.
WHEREAS, the Development Authority of Augusta, Georgia (the "Issuer") proposes
to issue its Revenue Bonds (AU Health System, Inc.) Series 2018 in an aggregate principal amount
not to exceed $230,000,000 (the "Bonds"); and
WHEREAS, the proceeds of the Bonds will be loaned to AU Health System, Inc.
("AUHS") for one or more of the following purposes: (a) refunding a loan (the "Loan"), the
proceeds of which were used to make improvements to AU Medical Center (the "Medical Center")
and acquire equipment for the Medical Center, (b) financing or refinancing certain improvements to
the Medical Center and equipment for the Medical Center (the "2018 Projects"), (c) refunding the
Authority's Revenue Bonds (MCG Health, Inc.), Series 2014, (d) paying the costs of terminating
interest rate swaps relating to the Series 2014 Bonds and (e) paying the costs of issuing the Bonds ;
and
WHEREAS, the Augusta-Richmond County Commission (the "Commission") has
been advised by AUHS that the 2018 Projects and all assets financed or refinanced with the proceeds
of the Loan and the Series 2014 Bonds (collectively, the "Projects") will be located on the campus of
the Medical Center (a) which is bounded by Walton Way to the north, Laney-Walker Boulevard to
the south, St. Sebastian Way to the east and Emmett Street to the west and (b) consists also of a
corridor on the east and west side of 15`" Street .2 miles north of the intersection of 15'h Street and
Walton Way, that the principal address of the Medical Center campus is 1120 15th Street, Augusta,
Georgia, that the Projects will be owned by the Board of Regents of the University System of
Georgia (the "Board of Regents") or AU Medical Center, Inc. ("AUMC") and that the Projects will
be operated by AUMC; and
WHEREAS, the Commission has also been advised by AUHS that the Bonds will not
constitute an indebtedness of the State of Georgia or Augusta, Georgia, that no tax revenues or other
revenues of the State of Georgia or Augusta, Georgia will be used to pay the Bonds and that the
Bonds will be payable solely from moneys received by the Issuer from AUHS; and
WHEREAS, Section 1470 of the Internal Revenue Code of 1986, as amended (the
"Code") requires that the governmental unit having jurisdiction over the conduit issuer of the Bonds
and over the area in which any facility financed or refinanced with the proceeds of the Bonds is
located approve the issuance of such Bonds following a public hearing; and
WHEREAS, the duly appointed hearing officer of the Issuer (the "Hearing Officer")
conducted a public hearing (the "Hearing") on behalf of the Issuer concerning the issuance of the
Bonds and the Projects to be financed and refinanced with the proceeds of such Bonds following the
publication of a notice of the Hearing (the "Notice"); and
WHEREAS, the Hearing Officer has presented a report to the Commission to the
effect that the Hearing and the Notice complied with Section 147(fl of the Code; and
WHEREAS, the Hearing Officer recommends and requests that the Commission give
the approval required by Section 147 of the Code.
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond Commission, as
follows:
1. The issuance of the Bonds and the Projects are hereby approved to the extent
required by Section 147(fl of the Code, as follows:
(a) The Projects are described above and each of the components of the Projects
will be located at the address listed above;
(b) The Projects will be owned by the Board of Regents or AUMC, and the
Projects will be operated by AUMC; and
(c) The maximum amount of Bonds that will be issued is $230,000,000.
2. This approval is solely for the purposes of complying with Section 1470 of
the Code. This approval does not constitute an endorsement to a prospective purchaser of the Bonds
or of the creditworthiness of AUHS. This approval shall not result in or impose any pecuniary
liability on the part of Augusta, Georgia.
2
Adopted and approved this 18th day of September, 2018.
AUGUSTA-RICHMOND COUNTY
COMMISSION
(SEAL)
Mayor
Attest:
Clerk
CLERK' S CERTIFICATE
STATE OF GEORGIA
COUNTY OF RICHMOND
The undersigned Clerk of the Augusta-Richmond County Commission (the
"Commission"), DOES HEREBY CERTIFY that the foregoing pages constitute a true and correct
copy of the resolution adopted by the Commission on September 18, 2018 at a meeting which was
duly called and at which a quorum was present and acting throughout, authorizing the issuance up to
$230,000,000 in aggregate principal amount of Development Authority of Augusta, Georgia
Revenue Bonds (AU Health System, Inc.) Series 2018, that the original of said resolution is duly
recorded in the Minute Book of the Commission, which Minute Book is in my custody and control,
and that said resolution was duly adopted by a vote of:
Aye Nay Abstain
WITNESS my hand and the official seal of Augusta, Georgia this 18`h day of
September, 2018.
Clerk
(SEAL)
Finance Committee Meeting
9/11/2018 1:10 PM
AU Health Services 2018 Series Bonds
Department:Development Authority of Richmond County
Presenter:Commissioner Sammie Sias
Caption:Motion to approve under TEFRA approval of AU Health
Services 2018 Series Bonds in a sum not to exceed
$230,000,000. (Requested by Commissioner Sammie Sias)
Background:There is no liability for Augusta on these bonds and the
Augusta Commission approval is a required formality under
TEFRA when the Development Authority of Richmond
County issue private placement bonds under IRS Rule 147(f).
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
To: Ms. Janice Allen Jackson, Administrator
City of Augusta, Georgia
From: Tyrone J. Butler, Founder/Executive Director
Augusta Mini Theatre, Inc.
Subject: Phase II – 250 Seat Theater (Project Extension)
Date: August 22, 2018
I - Project History
Phase I – The Arts School – Constructed in 2008 - $3.2M
Funding: SPLOST, State of Georgia, Corporations,
Civic & Community Groups and Individuals and Fundraisers
Phase II – 250 Seat Theater – Will be Constructed by 2021
Cost - $3.5M-$4M
1. Funds on Hand - $1,074,173
a. SPLOST $857,173
b. Matching Funds $217,000
II - Funds Balance/Timeline
a. $2,925,872: Raised by September 11, 2019
b. Preparation: October 2019 – March 2020
Construction: May 2020 – May 2021
III – Potential Funding Sources
Foundations, Corporations, Civic & Community Groups and Individuals
The Request
Today, we are asking for an extension to raise the additional funds and construct
Phase II by May 2021.
MISSION
To provide affordable arts instruction and performances and develop artistic and
life skills for youth.
HISTORY
Augusta Mini Theatre, Inc., Augusta, Georgia’s first arts and life skills school to
focus on multi-art disciplines, under one roof, was founded on October 8, 1975,
by Tyrone J. Butler as a 501(c)(3) non-profit agency. Although offerings are
relevant and open to the total community, the Mini Theatre, for the past forty-
three years, has filled a void by giving special attention to the artistic needs of the
area’s historically underserved. And because of that, no student has ever been
turned away from our classes or performances because of the inability to pay.
Over the years, thousands of underserved persons have benefited from our
programs and services. And because of our programs and services, our alumni
are professional actors/actresses, lawyers, school teachers, plumbers, a pilot, etc.
And during the Mini Theatre’s 43 year history, no student, enrolled in the Mini
Theatre, for 4 or more consecutive years, has ever dropped out of school.
With support of our Board, staff, parents and students, and strong community
leadership, we feel that the balance will be raised and Phase II – 250 Seat Theater
will be up and running by 2021.
CHALLENGE GRANT REQUIREMENTS FOR AGENCIES
REQUESTING SPLOST FUNDS
1. Requesting agencies will be required to acknowledge in writing that grant requests are
subject to these guidelines.
2. Agencies are required to raise 25% of SPLOST funding amount as a match.
3. Matching funds must be raised and verified before the release of any SPLOST funds will
be eligible for disbursement.
4. Funds must be new donations/grants and designated for the specific project described in
the SPLOST application.
5. Matching Funds maybe:
a) Cash
b) Verified Grant Commitments
c) Verified in-kind donations (tangible property, Stocks/Bonds, Cash Equivalents)
d) Pledges will not used in matching fund calculation.
6. Matching funds must be shown as designated or reserved on agencies audited financial
statements
7. Funds will be eligible for disbursements according to the disbursements schedule in the
SPLOST Intergovernmental agreement.
8. The release of funds will be subject to the “Guidelines for Dispersal of SPLOST Funds to
Outside Agencies” that were approved by the Augusta Richmond County Commission on
June 6, 2006.
9. Agencies will be required to enter into a contractual agreement for SPLOST projects
setting forth project purposes, descriptions, and budgets and funding.
10. Any fund not disbursed after two years following the termination of the SPLOST Phase
VI collections will forfeited and revert to a SPLOST Recapture account. These funds
will be reallocated by the Augusta Richmond County Commission as provided by
SPLOST Law. Agencies that have forfeited funds will not be eligible for any
reallocations.
Finance Committee Meeting
9/11/2018 1:10 PM
Augusta Mini Theatre SPLOST VI extension
Department:Finance / Administrator
Presenter:Timothy Schroer, Deputy Finance Director
Caption:The Augusta Mini Theatre is requesting an extension until May
2021 to complete the fund raising and construction of the 250-
seat theater to be partially funded with SPLOST VI.
Background:The Augusta Mini Theatre was approved an allocation of
$857,200 in funds from SPLOST VI contingent upon meeting
the Challenge Grant requirements as adopted by the Commission
on February 12, 2009. Requirements of the challenge grant
include a match of 25% of the SPLOST funds and projects be
completed no later than two years after the end of collections for
SPLOST VI, that deadline was March 31, 2018.
Analysis:The Augusta Mini Theatre has completed the fund raising
portion to meet the required 25% match. However, an additional
$3 million of fund raising is needed for the construction of the
project. The Augusta Mini Theatre has proposed the following
timeline: Fund raising completed: September 11, 2019
Construction completed: May 31, 2021
Financial Impact:All SPLOST phase VI funds have been collected
Alternatives:1. Approve request and extend deadline for project completion
to May 31, 2021, conditional upon Augusta Mini Theatre
meeting their fund raising deadline of September 11, 2019 and
construction deadline of May 31, 2021. 2. Deny request for
extension, leaving funds in recapture under the category of
Parks, Recreation, Cultural and Historic Facilities. Funds to be
reallocated with in that category with projects being approved by
commission.
Recommendation:
Funds are
Available in the
Following
Accounts:
SPLOST VI Fund 328
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month -2:fi) p.m.
committee meetings: second and last Tuesdays of each month - 1:00 p.m.
commission/committee: (Please check one and insert meeting date)
Date of Meetlrnig gltU,;g_
contact rnfomation for rndividuauPresenter Making the Request:
Name:Davton L Sherrouse
1450 Greene Street. Suite 400
706{23-0440 extension 1
706-823-1045
sherrouse@augustaca na!.com
Commission
Public S"fety Committee
Pubtc Services Committee
Administrative Services Comnittee
Engineering Services Committee
_ X Finarce Committee
Address:
Telephone Number:
Fax Number:
E-Mail Address _
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Telephone Number: 70G821-182A
Fax Number: 70G821-1838E-MailAddresr: nmorawski@augustaga.gov
Caption/Topic of Discussion to be placed on the
amount of 315.000 to preiare a hlstoric structure report for the Trinitv CME Olurch.
The Commission at their January 16th meeting approved the filine of the apolication and
desisnation of the Aueusta CanatAuthoritv as proiect manager {aooroval letter attachedl. All
matclrine cost associated with the erant will be the responsibilitv of the Canal AuthoritY.
Please send this request form to the following address:
Reque$s may be faxed, e-mailed or delivered in person and must be received in the ClerkrsOffice no leter then 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
Office of dteAdministrabr,1;A JfihAXGnJ.d.rotL AihrerBfnto,r Sdtr rt O - ltlrl4el EddtnS
t35 Tdfrf Stltct- fUCruSfn, Ct tOoi(rff, s2t-2w- ffi (m6) sa Ftst,
Jgrusy 16, Al8
[,t. Daybn $aroua
Exoalhn Dfucfr. Cand Au0torlty
P. O. Box2tff
A,Sfiq GAOH}S236'I
Dea&ybn:
Ihe Aqnsh, Aq"gF Cormhston, al0rekregular me*lg hsld_m Tuaorlay, Jmuary 16, 20ls apfroved dassoafr€ 1tg Csrut
ryryry.as dhEtl EId prr#st manqu torL gant b 0i GA &pa,tnmfor uamrl eipur€s Hbbric peinrwqr nnd hrcoffficdtocalGocnrao! !rQ:o-!8tundng,crde,.Ih1oranru* ue hrho prepantm rf ; i;elyafrqn prr*m rrtrlycME chndt mboaton pqpc{ m 8fr gnot tApeir,ad by Firiane Gomrtme .rinu'ry g, alE) '
lf pu hnr aryguodims, doasa conEdms.
.
Yanr tuly,.
/Y,, ^*r-lrtt
[,lahln lfn,,a*son
[/ntnuraor
01-tS18; #23
oc [tls, Dafia Wiilhns
STATE OF GEORGIA
COI]NTY OI'FULTON
TIIIS GRANT AGREEMENT made and entered into this l"t day of September 2018, by and between
the DepartmentofNatural Resources, State of Georgia, (hereinafterreferredto as the DEPARTMENT), and
the City of Augusta, whose address is 535 Telfair Street, Suite 200, Augusta, Georgia 30901, (hereinafter
referred to as the RECIPIENT).
WITNESSETH:
WHEREAS, the provision of adequate public recreation and park facilities, equipmen! and areas; the
preservation of scenig historic, ecological, and scientific sites; and the safe maintenance of such areas and
facilities is an obligation of state government and a benefit to all the people; and
WHEREAS, O.C.G.A. a . 12-3-32 authorizesthe DEPARTMENTTo provide the above rnentioned services
and facilities; and
WHEREAS, the DEPARTMENT is authorized by O.C.G.A . 12-3-5 and l2-3-32to contractand make
cooperative agreements, leases, and rental agreements, with the United States Government, any count5l,
municipality, local government, or any combination of sam€, ily public or private corporation, firm, or any
persons whatsoever, any public authority, agency, commission or institution, or between State agencies, for any
of the services, purposes, duties, responsibilities o functions vested in the DEPARTMENT; and
WHEREAS, the DEPARTMENT acts as the liaison between the State of Georgiaand the National Park
Service, U.S. Department of Interior, by administering the Federal assistance program for preservation of
properties listed on the National Registerof HistoricPlaces, as provided by theNationalHistoric Preservation
Act of 1966; and
WHEREAS, the RECIPIENT has duly apptied for and been awarded a matching Federal grant in the
amount of$15,000 for the creation of a historic structure report for the Trinity CME Church
Page I of13
NOW THEREFORE, in consideration of the promises, conditions and covenants hereinafter set forth, the
parties hereby agree as follows:
A. The RECIPIENT agrees by the necessary negotiations, agreements and contract to:
l. Undertake a project to include the items as set forth in Exhibit A, attached hereto, and by
reference incorporated herein.
2. Completethe projectand submitone copyof a first draft ofthe project to the DEPARTMENT for
review and comment. Such draft shall be submitted to the DEPARTMENT no later than April l,
2019. The final draft shall be submittedto the DEPARTMENT no later thanJune 1,2019, for
review and approval.
3. Submit the required number of copies of the final project, as specified in Exhibit A, to the
Department for review and approval. Such final project shall be submitted no laterthan August
15,2019.
4. Notiff the DEPARTMENT and obtain its approval prior to employingor otherwise securing the
services of any consultant to be compensated with fuds provided for in this Agreement.
B. The DEPARTMENT, in considerationof such promises,covenantsand undertakings bythe RECIPIENT,
shallpay to the RECIPIENTan amountnotto exceed $151000, such amountto be matched forty percent(4}%)
by the RECIPIENT. Payments on a sixty percent (60%) reimbursement basis may be made at reasonable
intervals and upon subm ission to the DEPARTMENT of a request for reimbursement, supported by required
financialdocumentation and progress reports, Ten percent of the total grant amount shall be withheld until
review and approval by the DEPARTMENT of the final report. Final requests for reimbursementmust be
submitted to the DEPARTMENT no later than October 30, 2019. RECIPIENT shall maintain financial
documentation concerning the project work until a successfut audit has been completed by the
DEPARTMENT and the DEPARTMENT has notified the RECIPIENT in writing that such records are no
longer needed, or for three years after the project is completed.
Page 2 of 13
The RECIPIENT agrees to complywith all applicable regulations,laws, policies, guidelines and requirements
of the grant program, including OMB A-87 or A-122, A- I 02 or A- I I 0, A- I 28, FMC '7 44 and 74-8, National
Register Programs Guidelines, the Secretary of the lnterior's "standards for Archaeology and Historic
Preservation," and any special conditions or regulations relatingto the application, acceptance and use of
Federalfundsforafederallyassistedproject. FinalproductsthatdonotconformtotheapplicabteSecretaryof
the Interior's "Standards" will not be reimbursed. No part of the funds provided for under the terms of this
Agreernent shall be used directly or indirectly to pay for any personal service, advertisement, telegram,
telephone, letter, printed or written matter, or other device, intended or designated to influence in any manner a
memberof Congress, to favor or oppose, by vote or otherwise, any legislationor appropriationby Congress,
whether before or after the introduction of any bill or resolution proposing such legislation or appropriation.
Thus, costs associated with activitiesto influence legislation pending before the Congress, commonly referred
to as "lobbying," are unallowable as charges to HPF-assisted grants, either on a direct or indirect basis ( l8
u,s.c. l9l3).
l. The RECIPIENT will comply with Title V of the Civil Rights Act of t964, 42 U.S.C. 2000d et
seq., and in accordancewith Title V ofthatAct, no person in the United States shall, on the ground
of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity for which the applicant
receives Federal financial assistance. The RECIPIENT will immediately take any measures
necessary to effectuate this provision.
2. The RECIPIENTwillcomplywithTitleVI oftheCivil RightsActof 1966(42 U.S.C.2000 etseg.)
prohibiting employment discrimination where ( I ) the primary purpose of a grant is to provide
employment, or (2) discriminatory employment practices will result in unequal treatment of
persons who are or should be benefiting from the grantaided activity.
3. TheRECIPIENTwillcomplywithSection504oftheRehabilitationActoflgT3(29U.S.C.794et.
seq.) which requires that no qualified handicapped individual is solely, by reason of handicap,
excluded from the participation in, denied the benefits of, or subjected to discrimination under any
program or activity receiving Federal financial assistance.
Page 3 of l3
4. The RECIPIENT agrees to comply with the Americans with Disabilities Act (ADA) of990
(42 U.S.C. l2 l0 I et. seq.). This act prohibits discrimination on the basis of disability in services,
programs and activities providedby State and Local governmentsentities.
5. "The RECIPIENT agrees that as a condition to the receipt of funds provided herein, and in
consideration of other benefits to be derived herefrom RECIPIENT covenantsthat it will have an
organizatiottwide audit made by an independent accounting firm for fiscal years which begin after
December 3 I , 1984, in accordance with the requirements, regulations, and exceptions prescribed
undertheSingleAuditActof 1984,(31U.S.C. J 7501 etSeq.),orOMBCircularA-ll0,andin
accordance with generally accepted governmentauditing standards. Further, RECIPIENT agrees
to provide one copy of any audit report so performed to the DEPARTMENT within 180 days
following each audit period and as soon as such report is available to RECIPIENT. All records and
financial statements as may be necessary to veri$ the proper accounting of federally financed
programs shall be made available to the DEPARTMENT or its agents upon r€asonablqotice."
D. The RECIPIENT and the DEPARTMENT mutually agree:
l. That project work is limited to the historic preservation project only and that no development
and/or physical improvements are allowable.
2. Any publications, exhibits, public announcements, news releases or presentationselated to the
project shall acknowledge Federal assistance substantially as follows: This [name of
project/productl hos beenJinanced in part with Federa$undsfrom the Nalional Park Semice,
U. S. Department of Interior, through the Historic Presemation Division of the Georgia
Department of Natural Resources. However, the conlents, opinions, ond recommendations
*pressed in this [project/productJ do nol necessarily refiect lhe views or policies of the
Department of the Interior or the Georgia Deportment of Naturat Resources, nor does the
mention of trade nameq commercial products or consultants constitute endorsement or
recommendation by these ogencies. This program reeeives FederalJinancial assistoncefor
identificotion and protection of historic properties. Under Title VI of the Civil Rights Act of
1961 and Section 504 of the RehabilitotionAct of 1973, and the Age DiscriminotionAcl of
1975, as amended, the U.S. Department of the Interiorprohibits discrimination on the basis of
Page 4 of l3
3.
4.
race' colo\ national origin, oge, gender or disobility in itsfederalty-assistedprograms. Ifyou
believe yoa have been discriminoted against in any program,octivitlt, orfaciliry as described
above, or if you desirefurther information, pleose write to: Ofricefor Equol Opportunity,
National Park Service, 1849 C Street, N W., Washington, D.C. 20240.
That any publication produced with the assistance of this grant or matching funds must have prior
approval by the DEPARTMENT and the National Park Service.
That this Agreement is based upon the conditionthat ifthe RECIPIENT fails to perform fullythat
which it herein agrees to perform this Agreement shall be void and of no effect and in such even!
any funds thus far paid by the DEPARTMENT to the RECIPIENT shall be retumed except as
provided in paragraphs D5 and D6 below, and shall be due and owing to the DEPARTMENT; but
if such condition is fully and truly performed, this Agreement shall be and remain in full force
and effect. That the failure of the DEPARTMENT at any time to require performance by the
RECIPIENT of any provision hereof, shall in no way affect the right of the DEPARTMENT
thereafterto enforce the same, nor shall the waiver by the DEPARTMENT of any breach of any
provision hereof be taken or held to be a waiver of any succeeding breach of such provisioq or as
a waiver of the provision itself.
If through any cause, the RECIPIENT shall fail to fulfill in timely and proper manner the
obligation under this Agreement, or if the RECIPIENT shall violate any of the covenants,
agreements, or stipulations of this Agreement, the DEPARTMENT shall thereupon have the right
to terminatethis Agreementby givingwrittennoticeto the RECIPIENTof suchterminationand
speciffing the efGctive date thereof at least five (5) days before the effective date of such
termination. In that event, all finished or unfinished documents, data" studies, surysys, drawings,
maps, models, photographs, and reports prepared by the RECIPIENT shall, at the option of the
DEPARTMENT, become the properly of the DEPARTMENT, and the RECIPIENT shall be
entitled to receive just and equitable compensation for any satisfactorywork completed on such
documentsand othermaterials. Notwithstandingthe above, the RECIPIENT shall not be relieved
of liabilitytothe DEPARTMENT fordamagessustained bythe DEPARTMENT byvirtue ofany
breach of this Agreement by the RECIPIENT, and the DEPARTMENT may withhold any
5.
Page 5 of 13
7.
payments to the RECIPIENT, for the purpose of setoffuntil such time as the exact amount of
damages due the DEPARTMENT from the RECIpIENT isdetermined.
The DEPARTMENT may terminate this Agreement at any time by giving written notice to the
RECIPIENTof such terminationand speci$ingthe effective date thereofat least fifteen (15) days
before the effective date of such termination. [n that event, all finished or unfinished documents
and other materials shall, at the option of the DEPARTMENT, become its property. tf this
Agreement is terminated by the DEPARTMENT as provided in this paragraph, the RECIpIENT
will be paid an amount which bears the same ratio to the total compensation as the services
actually performed bear to the total services of the RECIPIENT covered by this Agreement, less
payments of compensation previously made.
Except as otherwise provided in paragraphs D5 and D6 above, all rights, title and interest in all
documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by
RECIPIENT pursuant to this Agreement (hereinafter referred to as the "project materials"),
including without limitation any copyright, title, trademarkand intellectualproper{y rights in and
to the project materials, shall remain with RECIPIENT. RECIPIENT reserves unto itself all rights
of every kind and nature except those expresslygranted to DEPARTMENT herein. RECIPIENT
hereby grants to DEPARTMENT a perpetuat, nonexclusive, nontransferable, royalty free, license
to use, copy, maintain and modifothe project materials, in whole or in part, and to incorporate the
project materials, in whole or in part, into other rorks.
If the RECIPIENT is a nonprofit contractor as defined in O.C.G.A. 50-2A-2, the RECIPIENT
agreestocomplywiththeprovisionsofO.C.G.A. 50-20-l through5O-20-S,andinparticularthe
requirementsofO.C.C.A.50-20-3,andwithsuchfurtherinstuctionsandrequirementsthatthe
State of Georgia may subsequently require in the implementation of said audit and financial
statement provisions.
The parties to this Agreement certifr that the provisions of law regarding conflicts of interest of
publicofficialsandemployeesassetforthatO.C.G.A.4i-l}-z}through45-10-2Shavenotand
will not be violated in any respect in regard to this Agreement.
8.
9.
Page 6 of 13
10.The RECIPIENT covenants that it presently has no interest and shall not acquire any interest,
director indirect,which would conflictin any manneror degreewith the performanceofservices
required to be performed under this Agreement. TheRECIPIENT further covenants that in the
performance of this Agreement no person having such interest shall be erployed.
This Agreement is at all times subject to applicable State and Federal laws, standards and/or rules
and regulations now existing or which may be hereafter enacted and/or adopted,
12. This Agreement and all rights, privileges and responsibilities shdlbe interpreted and
construed according to the laws of the State of Georgia.
13. Neither the performance nor the proceeds of this Agreement may be assigned except with the
prior written consent of the Commissirner of the DNR This Agreement represents the ole
and complete agreement between the parties hereto and may be amended, changed or modified
only by a written document signed by both Parties, hereto.
l4.ThisAgreementrepresentsthesoleandcompleteagreementbetweentheparties heretoandmay
be amended, changed or modified only by a written document signed by both Parties, hereto.
15. This Agreement is executed in two (2) counterparts, each of which is deemed an original of equal
dignity with the other and which is deemed one in the same instrumnt as the other.
I l.
Page 7 of 13
IN WITI\IESS WHEREOF, the Parties have caused this Agreement to be signed as of the day and year
first above written.
GEORGIA DEPARTMENT OF NATURAL RESOURCES
Witness Dr. David Colin Crass, Division Director
RECIPTEI{T: CITY OF AUGUSTA
Witness Printed or Typed Name:
Printed or TypedTitle:
Page 8 of 13
EXHIBIT A
SCOPE OF WORK AND BUDGET
CITY OF AUGUSTA- AUGUSTA CANAL AUTHORITY
IIISTORIC STRUCUTRE REPORT TOR TRINITY CME CIIURCH
SCOPE OF WORK:
The RECIPIENT will producea Historic StructuresReport for the Trinity CME Church, located at'122
T'aylor Street, Augusta, Georgia,3090 I .
The Historic StructureReport, in close accordance with the guidelines provided inlfisbric Snucture
Report Guidelines (see Exhibit B), will include:
l) Introductory information
2) Historicaloverview
3) Setting/environmental/function context4) Conditions Assessment Report including:a. Summary description of existing conditionsb. Detailed existing condition description of the individual exterior material componentsc. Room-by-room description of the existing interior conditiond. Detailed identification of areas of deerioration and repair needse. Summary description and svaluation of the structure's building (M/E/P) systems
5) Accessibility assessment
6) Summary building code issues7) Prioritized recommendations
8) Supplementary information
As appropriate, previously developed dccriptions and evaluations may be incorporated into the Conditions
Assessment Report, as well as reference to supplemental technical reports.
All project work shall conform to Secretary of the Interior's Standards for Archaeologt and Historic
Preservalio4 which include the Standards for Preservation Planning and Standards for the Treatment of
Ilistoric Praperties. The RECIPIENT will provide three (3) printed copies each and two computer
diskettes/CDs of the Historic StructureReport documentto the DEPARTMENT within the contractperiod.
ARCHITECTURAL REVIEWER COORDINATION:
All project materials shall be reviewed by the DEPARTMENT. The review process includes reviewing and
approving the consultant contract and contract scope-of-work, the preliminary drafts, final draft, and other
m aterial s determ ined necessay during proj ect devel opment.
BI]DGET:
tr.EDERAL SHARE $ 15,OOO.OO
I]OCAL MATCHING SHARE $ I3.5OO.OO
TOTAL PROJECT COST $28,500.00
Page 9 of l3
EXHIBIT B
Historic Structure Repoft Guidelines
What is a Historic Structure Report?
A Historic Structure Report (HSR) is a preservation and rehabilitation toolthat thoroughly
documents the history and material elements of a historic structure, typically a historic
building, and its associated environment, evaluates its existing condition, and provides the
general recommendations necessary to responsibly deal with existing issues and concerns
about the structure in consideration of its current and potential adaptive use(s).
A Historic Structure Report may be commissioned as a stand-alone document or as part of
a more comprehensive planning activity for a historic property. As a stand-alone
document, a Historic Structure Report may be developed in order to understand in detail a
historic property's physical character, evolutionary development, and the issues or
challenges involved in maintaining it. In the context of more extensive preservation
planning, all Preservation Plans for a Historic Property should include a Historic Structure
Report as a major component and, therefore, there are certain similarities between these
two types of documents, as well as with associated reports, such as Condition Assessment
Reports and Structural Assessment Reports.
Considerations in Commissioning a Historic Structure Report
A Historic Structure Report should be a detailed and complete as possible recordation of a
historic property's existing and historic setting, construction and use history,
documentation of existing condition, analysis of repair, rehabilitation, and restoration
issues, and compilation of recommendations to appropriately address those issues. Once
completed, a Historic Structure Report should be the primary reference document
consulted when capital projects are being planned or when scheduled work is being
coordinated.
However, developing a Historic Structure Report is also dependent on the condition and
complexity of the structure, the amount of information available or attainable, and the
use objectives of the building's owner or controlling interest. ln this context, while a
Historic Structure Report should always include a Conditions Assessment Report, it may be
limited by such physica! constraints that restrict information gathering. Similar lack of
available information circumstances may affect its history component. As such, while any
limitations to the report should be articulated and then addressed with the other
recommendations as issues to be resolved, it should be considered an evolving rather than
Page l0ofl3
static document, updated when appropriate or as information becomes available, and
become a regularly consulted, continuing record of the structure's historic development.
While a comprehensive Historic Structure Report should always be the target document, if
other planning activities have already addressed information and issues typically included
in one, there are insufficient resources to complete a comprehensive report, or limitations
are intentionally set, then a partial Historic Structure Report may be applicable. ln
circumstances where other planning activities have accumulated pertinent information,
those remaining components of a report should be addressed and the other information
incorporated, by reference if necessary, to complete the document. Otherwise, the report
should declare its abbreviated scope, acknowledge its missing elements, and plans should
be made to gather and incorporate the missing information when circumstances allow.
ln the long term, to ensure the continued preservation and useful life of historic
properties, a Historic Structure Report should be a step in completing a Preservation Plan
for the historic property that also includes property management plans, preservation
project development and implementation plans, cost-of-work estirnates, and funding
plans. And, as with other preservation planning documents, a Historic Structure Report
should be organized so that it provides necessary information in a manner understandable
by the end user, who may not be an expert in the field.
A comprehensive Historic Structure Report should include:
1. lntroductory information, including a table of contents, property identification
information, including address, ownership, listing on historic registries, historic
names, etc., and an executive summary, including acknowledgements, why the
report is being done and for whom, current use of the property, proposed
adaptive uses (if known), a summary of the methods used to create the report,
etc.
2. Historical Overview - a detailed as possible history of the structure, its historic
function and any significant personal history associated with it. lf copious
amounts of information about the history of the structure are available, a
summary history may be more appropriate, with reference to sources of
addition al information.
3. Setting/EnvironmentaUFunction Context - a description of the structure's
existing setting (how it physically and functionally fits within the surrounding
area).
4. ArchitecturalandLandscapeOverview-adetaileddescriptionofthestructure's
site, structural system or type, exterior and interior architectural detailing and
stylistic elements, including identification of historic character-defining features,
Pagellof13
5.
finishes and materials, and identification and documentation of changes and
alterations to the structure.
Conditions Assessment Report (see also Conditions Assessment Report
Guideli nesl, including:
a. Summary description of the structure's existing condition.
b. Detailed existing condition description of the individual exterior material
components: foundation, siding, brick, windows, doors, porches, trim,
cornice, roof, etc.
c. Room-by-room descriptions, including documentation of features,
finishes, and materaals and detailed identification of areas of
deterioration and repair for floors, walls, ceilings, doors, windows, trim,
fireplaces, stairs, and other architectural features.
d, Evaluation of the physicalcondition of structure's materials including:
masonry, mortar, roofing, trim, exterior finish materials, plaster (flat and
decorative), wood floors, other wood features, finishes and millwork,
fireplaces, structural elements, etc.
e. Summary description and evaluation of the structure's building systems:
electrical, plumbing, HVAC, fire protection, etc.
f. As applicable, reference to supplementaltechnicaI reports.
Accessibility Assessment (ADA Audit) - documentation of likely accessibility
issues as addressed in the American with Disabilaties Act Accessibility Guidelines
(ADAAG) and associated reference material. The intent of the Accessibility
Assessment is to raise the awareness of the property owner by identifying and
summarizing ADA issues that might need to be addressed in project planning
documents by design professionals, which may include site and building
accessible routes, existing architectural barriers, access to public toilet facilities,
clearances at openings, apparent ramping and/or vertical lift needs, etc. lt is
beyond the scope of a HSR to provide specific ADA guidance or design solutions.
Summary Building Code issues evaluation - documentation of likely building
code compliance issues associated with current use or adaptive uses. The intent
of the building codes issues evaluation is to raise the awareness of the property
owner by identifying and summarizing code issues that might need to be
addressed in project planning documents by design professionals, which may
include means of egress and emergency egress considerations, fire separation
issues, multiple occupancy classification considerations, fire protection, etc. lt is
beyond the scope of a HSR to provide specific code compliance guidance or
design solutions.
Recommendations - for repair/replacement/restoration/maintenance
treatments for the structure's materials, finishes, features; for projects to bring
the structure into a state of functional utility with associated scope of work
descriptions and project prioritization; for adaptive use options (as applicable or
6.
7.
Page 12 of 13
requested); for building and structuralsystem improvements, as applicable; and
overview recommendations for analysis of ADA and building code issues by
design professionals. Recommendations should be consistent with the
Secretary of the lnterior's Standards for the Treatment of Historic Properties,
consider the potentia! impact of recommended treatments, and avoid
significantly altering the property's historic character and context.
9. Existing conditions recordation information including: site plans, "as built" floor
plans and elevations, detail photographs or drawings of significant features,
context photo-documentation, and existing conditions detail photo-
documentation.
10. Supplementary information including, as requested, applicable, and avallable:
archaeological investigation reports, cost estimates, technica! reports (including
Structural Assessrnent Report, paint analysis, and hazardous materials
assessments - -!ead paint, asbestos), maintenance plan, historic maps (Sanborn
Maps), historic photographs, historic plans, reference materials (bibliography of
useful preservation books and publications, Secretary of the lnterior's
Standards, Preservation Briefs, National Register information, etc.), end notes,
etc.
Page 13 of13
Finance Committee Meeting
9/11/2018 1:10 PM
Grant Agreement with Department of Natural Resources
Department:
Presenter:Dayton Sherrouse
Caption:Motion to authorize the Mayor to sign a Grant Agreement with
Department of Natural Resources in the amount of $15,000 to
prepare a historic structure report for the Trinity CME Church.
Background:The Commission at their January 16th meeting approved the
filing of the application and designation of the Augusta Canal
Authority as project manager (approval letter attached). All
matching cost associated with the grant will be the responsibility
of the Canal Authority.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
-fr.t
Finance Committee Meeting commission Chamber - 8/l 4lz0lg
ATTENDANCE:
Present: Hons. Sias, vice chairman; Hasan and Guilfoyle, members.
Absent: Hon. Hardie Davis, Jr., Mayor; Frantom, Chairman.
FINANCE
1. Present the financial report of the six-month period ended June 30, 2018.
Motions
Motion Motion Text'r'ype
Motion to approve
Approve receiving this item as
information.
Item
Action:
Approved
It was the consensus of the committee that this item be received as
information.
2. \/k. Brad Owens - Discuss initial briefing on a financial proposal to save the Item
Lock and Dam. (Requested by Mayor Pro Tem Mary Davis) Action:
Approved
Motions
Motion;""-" Motion Textr ype
Motion to approve
asking the Administrator
to meet with Mr. Owens
Approve and Ms. Bonitatibus and
bring back a
recommendation.
Motion Passes 3-0.
Made By Seconded By
Made By
Commissioner
Ben Hasan
Seconded Motion
By Result
Motion
Result
Commissioner
Ben Hasan
Commissioner
Wayne Passes
Guilfoyle
3. Motion to approve the minutes of the Finance Committee held on July 31, Item2017. Action:
Approved
Motions
Y:t1" Motion Text Made By seconded By Motion'I'YPe " * -------- -J Result
Motion to
A ___^_-^ approve. Commissioner CommissionerApprove vtotio, passes Ben Hasan Wayne Guilfoyle Passes
3-0.
www.ausustasa.sov
Finance Committee Meeting
9/11/2018 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held
on August 14, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: