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HomeMy WebLinkAbout2017-05-09 Meeting Minutes Finance Committee Meeting Commission Chamber - 5/9/2017 ATTENDANCE: Present: Hons. Frantom, Chairman; Sias, Vice-Chairman; Hasan and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Motion to approve the minutes of the Finance Committee held on April 25, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Sammie Sias Passes 2. Motion to approve a request from the Richmond County Sheriff’s Office to move funds ($38,295.00) obtained from a 2017 sale of a Caterpillar Scraper. The agency intends to use this funding to purchase a boat for the agency and other capital items. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Sammie Sias Passes 3. Approve agreement with Historic Augusta for funding as authorized in SPLOST Phase VI. Item Action: www.augustaga.gov Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Sammie Sias Passes Finance Committee Meeting 5/9/2017 1:10 PM Attendance 5/9/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: fr-il 4125t20r7Finance Committee Meeting Commission Chamber - ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Frantom, chairman; Hasan and Guilfoyle, members. Absent: Hon. Sias, member. FINANCE 1. Present the financial report of the three month period ended March 31, 2017. Item Action: Approved Motions +'#:"" Motion rext Motion to approve A --_^__^ receiving this item as CommissionerADDTOVEinformation. Ben Hasan Motion Passes 3-0. 2. Discuss the awarding/approving of professional services contracts without Item knowledge of the city's financial obligation. (Requested by Commissioner Ben Action:Hasan) Approved Made By Made By seconded By Htj|I Commissioner wayne Guilfoyle Passes Motions ryJ:"' Motion rext Motion to approve a ___^--^ receiving this item as CommissionerADDTOVC- -rr- - ' - information. Ben Hasan Seconded By Commissioner Wayne Guilfoyle Motion Result Passes Motion Passes 3-0. 3. Discuss financial reporting requirements to Augusta prior to release of Item funding to non-government organizations. Action: Disapproved Motions Motion Type Approve Motions Motion Type Approve Motion to 2017. Motions Motion Type Approve Motion Text Motion to approve the recommendation of the Finance Director to require an audit for non- profit organizations receiving more than $20,000 in funding and an independent review from or ganizations re c e iving $20,000 or less. Mr. Hasan votes No. Motion Fails 2-1. Motion to approve. Motion Passes 3-0. Made By Commissioner Wayne Guilfoyle seconded By HJil Commisionerj-"^r'"*ffi rait Motion Text Made By Substitute motion to approve raising the Commissioner threshold to $35,000 for Ben Hasan audit purposes. Motion Text Made By Seconded By Seconded MotionBy Result Dies for lack of Second 4.approve the minutes of the Finance Committee held on April ll, Item Action: Approved Motion Result Commissioner Commissioner Ben Hasan wayne Guilfoyle Passes www.augustaga.gov Finance Committee Meeting 5/9/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Finance Committee held on April 25, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 5/9/2017 1:10 PM Request to move funds from 2017 Property Sale to 2017 Other Vehicle account Department:Richmond County Sheriff’s Office (RCSO) Presenter: Caption:Motion to approve a request from the Richmond County Sheriff’s Office to move funds ($38,295.00) obtained from a 2017 sale of a Caterpillar Scraper. The agency intends to use this funding to purchase a boat for the agency and other capital items. Background:In March 2017, Payment was received from GovDeals for the Caterpillar Scraper. The Caterpillar did not meet the needs of agency and Sheriff’s Office would like to use the funding to purchase a boat and other capital items. Analysis:Revenue generated from the sale of Caterpillar Scraper will be used to fund the purchase of a boat and other capital items. Financial Impact:These monies were recorded properly as revenue in 273000000- 3923110 ($38,295.00) Property Sale. Alternatives:None Recommendation:Move funding from account 273000000-3923110 to account 273031310-5422910 (other vehicles) Funds are Available in the Following Accounts: Funds are available in the YR-2017 273000000-3923110. forwarded for discussion - dbw REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Two Securities Centre, Suite 3453500 Piedmont Road NEAtlanta, Georgia 30305P: 404.633.8861F: 404.636.5089The Boyhood Home of President Woodrow Wilson419 Seventh StreetAugusta, Georgia 30901 706.722.9828SCHEMATIC DESIGN REPORT PREPARED BY AVIENT MUSEUM SERVICES“ A boy never gets over his boyhood, and never canchange those subtle inuences which havebecome a part of him, that were bredinto him when he was a child. ”September 15, 2008 INTRODUCTION This schematic design package represents the development of new exhibits on the ground and first floor of the Lamar Home, which functions as the reception and special events center for the Boyhood Home of President Woodrow Wilson. The schematic design was developed with the assistance and review by the staff of Historic Augusta, Inc., which operates the site. This document is the next step in the exhibit process development. The exhibit panels shown are preliminary in content and design. They will be refined in subsequent phases, leading to implementation of the new exhibits. INDEX Page 1 INTRODUCTION & INDEXPage 2 GROUND FLOOR: OVERALL PROPOSED PLANPage 3 & 4 MAIN ROOM: CONTENT AND PANEL LOCATION PLANPage 5 & 6 MUSEUM SHOP: PROPOSED PLANPage 7 HALLWAY: CONTENT AND PANEL LOCATION PLANPage 8 FIRST FLOOR: OVERALL PROPOSED PLANPage 9 & 10 DOUBLE PARLOR: CONTENT AND PANEL LOCATIONPage 11 HALLWAY: CONTENT AND PANEL LOCATION PLANPage 12 BAY ROOM: CONTENT AND PANEL LOCATIONPage 13 LAUNDRY ROOM: CONTENT PLANPage 14 & 15 EXHIBIT CHART AND ESTIMATED COSTS THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE INTRODUCTION AND INDEXDATE: 09/15/2008Two Securities Centre Suite 345 3500 Piedmont Road NE Atlanta, GA 30305 CONTACT: Kathy Dixson E-MAIL: kdixson@avient.net PHONE: 404.633.8861 FAX: 404.636.5089 Page 1 MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpaceLAMAR HOME - GROUND FLOORPage 2GROUND FLOORMuseum Shop — Wall partition added to pro- vide secure shop area.Main Room — Self-guided introductory exhibits including A/V program.Hallway — Additional exhibit space, including a timeline of Wilson’s early life, as well as the history of Augusta and the nation. Directory information for the Lamar Home. GROUND FLOOR: PROPOSED INTERPRETIVE EXHIBITS and RELATED SPACESThe new interpretive exhibits planned for the Boyhood Home of President Woodrow Wilson will introduce visitors to the overall site and activities and provide an overview of his entire life. The exhibits will also expand upon the theme of the impact his boyhood in Augusta had on his later life and presidency.Visitors will be able to view the exhibits before or after their tour of the Boyhood Home. The exhibits will reduce the burden on docents to tell the “whole story” in their tours and give visitors more opportunity to select the topics and interpretive methods that most interest them. An improved museum store will encourage additional merchandise sales and extend the educational mission of the site into visitors’ own homes.The new interpretive exhibits will be presented in space on the ground and first floors of the Lamar Home. Please refer to the drawings at right, which illustrate the various exhibit areas.THE BOYHOOD HOME OF PRESIDENT WOODROW WILSONSCHEMATIC DESIGN PACKAGEGROUND FLOOR: PROPOSED PLANDATE: 09/15/08 GROUND FLOOR MAIN ROOMThis will be the first room that most visitors encounter at the Wilson site. It must serve the purpose of welcoming visitors, introducing them to the site and giving them the “lay of the land.” A staff member may or may not be present—depending upon staffing and tour needs—so the exhibits need to be self-guided, durable, and secure (especially if any artifacts are included). The space will give visitors a place to spend time if they arrive before the scheduled tours and a place to return after tours for further information. A new A/V program will be created and be available for visitors. The program will give an overview of Wilson’s entire life but include ties to his childhood to make it clearly site-specific. — A text panel will welcome visitors and give information about the tours.Page 3THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MAIN ROOM: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — Wilson’s family tree will enhance the visitors’ understanding of influences on his childhood and life. — An exhibit panel on the Manse and the Lamar home will help give visitors a sense of the overall site and the restoration efforts. It will introduce Wilson’s boyhood friend, Joseph Lamar.A/V AREA — A new A/V area, consisting of a wall-mounted flat panel TV/DVD combination, will be installed. Seating will be portable not fixed. The programs, on DVD, will have captioning for the deaf and voice-overs in several foreign languages. Until a video can be created, programs developed by other Wilson sites may be used. Window treatments will be added to control outside light.THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpacePage 4MAIN ROOM: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — An introductory exhibit panel will identify Wilson as president of the U. S. and list his major accomplishments. It will also introduce the theme that Wilson’s boyhood helped shape the man who became an international leader. — The large photo of Wilson at the Manse in 1911 will appear on the new partitions around the A/V area outside the museum shop. OVERVIEW of MUSEUM SHOP The back half of the existing main room will become a new museum shop. The addition of french doors between the main room and the shop will allow the shop to be closed and secured if staff members or volunteers are not available to man the shop when tours are underway. Visitors will still be able to view the exhibits in the main room and see the merchandise available in the shop. The transaction counter in the shop will also function as a work station for staff members or volunteers in between tours.Provide bookshelves with secure storage at bottom (to be shown in subsequent plans). Examples of books for sale in the museum shopPage 5THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MUSEUM SHOP:PROPOSED PLANDATE: 09/15/08 MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpace MUSEUM SHOP WALL FRENCH DOORS: — The french doors reflect the architectural style of the windows.Page 6THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MUSEUM SHOP: WALL PARTITION DATE: 09/15/08 OVERVIEW of HALLWAY This area provides additional space for interpretive exhibits and signage focused on Wilson’s childhood in Augusta. The south end of the hallway will be enclosed as a small office space fro curatorial work on the collections. — A small office will be walled in at the south end of the hallway — Signage should include a directory of what can be found on each floor of the Lamar Home and information about the exhibits upstairs. — Another exhibit panel will include an 1872 birdseye view of Augusta and identify sites Wilson explored earlier with his father. This can be developed as a simple interactive with “flip-up” images revealing the captions. — The hallway will feature an illustrated timeline of Woodrow Wilson’s years in Augusta including important and relevant dates from the history of Augusta as well as national/world events.Page 7THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE HALLWAY: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08WILSON’S AUGUSTARev. Joseph Wilson took great interest in Augusta, its factories, gins, and other notable features. Young Tommy oen accompanied his father oeld trips about the city. is birdseye map andaccompanying photos datingfrom c. 1870, reect the placesRev. Wilson and his son mighthave seen and explored.Rev. Joseph Wilson took great interest in Augusta, its factories, gins, and other places of interest. Young Tommy oen accompanied his father oeld trips about the city. is birdseye map andaccompanying photos datingfrom c. 1870, reect the placesRev. Wilson and his son mighthave seen and explored.omas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United Stateson March 4, 1913. His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United StatesThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United StatesThomas Woodrow Wilsonwas inaugurated as the 28thThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United Stateson March 4, 1913. His two-termadministration FIRST FLOORDouble Parlor— Panel and small case exhibit on the impact of Wilson’s boyhood on his later life and presi- dency.Bay Room— Space for flat-panel changing exhibits or artwork. Most Phinizy family furniture will be exhibited in this room also.Hallway— Panel exhibition on Historic Augusta, Inc. FIRST FLOOR: PROPOSED INTERPRETIVE EXHIBITS AND RELATED SPACESVisitors will be directed from the hall-way on the ground floor to the first floor where they can see additional exhibits, learn about Historic Augusta, Inc., attend special events held in the double parlor, or find the restrooms. The first floor is a multi-function space, used for board meetings, lectures, luncheons, and other activities. The spaces must accommodate the Phin-izy furniture (from a later period in the Lamar Home’s history) and chairs and tables for various functions. Because of this, the exhibits will consist primarily of wall mounted frames. or panels.Page 8LAMAR HOME - FIRST FLOORHallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE FIRST FLOOR: PROPOSED PLANDATE: 09/15/08 OVERVIEW of ARTIFACT CASE OPTIONSArtifact cases will be placed in one or both corners of the protruding walls to display items from Wilson’s life.Page 9THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE DOUBLE PARLOR: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — Identical artifact cases can mirror each other on opposite sides of the room. — If more room is needed for the panel on the wall adjacent to the hallway, only one artifact case may be displayed.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserRiser OVERVIEW of DOUBLE PARLOR A timeline will be presented to provide an overview of Wilson’s life from the time he left Augusta through his presidency and death. Certain entries will be linked explicitly or implicitly with individual exhibit panels elsewhere in the room that address specific influences, such as education and religion. Page10THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE DOUBLE PARLOR: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — The timeline located in the double parlor is a con-tinuation of the timeline located in the ground floor hallway. (Boyhood timeline shown here) — Example of a panel adressing an influence in Wilson’s childhood and it’s impact in later years.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserRiser“A boy never gets over his boyhood, and never can change those subtle influences which have become a part of him, that were bred into him when he was a child.” Union Baptist Chu rch 1851, enla rged 1883PRESERVEPROTECTADVOCATEEDUCATEPhoto by John HarpringOld Gove rnment House, 1801Photo by John HarpringSibley Mill, 1880Photo by John HarpringHoughton School, 1917Photo by John HarpringCONTENT DESCRIPTION —The upstairs hallway serves as an entrance to the offices of Historic Augusta Inc. The hall offers space to convey the mission and goals of the organization. A donor plaque just inside the front door will recognize those who have made significant contributions to assist Historic Augusta, Inc. in its preservation work. — Exhibit regarding the goals of the Historic Augusta Foundation.Example of Donor PlaquePage 11FIRST FLOORTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE HALLWAY: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserTo preserve historically and architecturally significant sitesand structures in Augusta and Richmond County, Georgia.Our Mission OVERVIEW of BAY ROOM This room, while maintaining its functionality as a conference room and reception space, can offer limited space for changing exhibits. Wall panels could hang around the conference table. Free standing elements could be placed in the center.CONTENT DESCRIPTION — Possible topics for this small exhibit area include: the local neigh-borhood in 1870, the Lamar family, the 1912 presidential election, politi-cal cartoons of Wilson, Wilson’s tenure at Princeton, the League of Nations, etc.Page 12THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE BAY ROOM: CONTENT AND FURNITURE LOCATION PLANDATE: 09/15/08 The Phinizy furniture will be set on risers to indicate its significance. Labels or graphics will provide information about the family and the history of the Lamar Home.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiser Tommy Wilson’s drawing of a baseball feild will be the back-drop to discuss his teammates and what became of them. (Library of Congress)OVERVIEW of LAUNDRY ROOMThe Lightfoot Base Ball Club met in the hayloft of the carriage house. An exhibit on the club will be installed in the nearby laundry room. The exhibit will give a brief history of the club and young Tommy Wilson’s leadership role in it. Comparisons will be drawn to his leadership in later life. His continuing interest in sports will also be considered.The exhibit will look at what became of Wilson’s teammates over time. It will also inform visitors about the game of baseball in the 1860s. Reproduction equipment from the period will be displayed.The exhibit will be fabricated using sturdy, easily cleaned materials.Page 13 Reproduction of mid 19th century baseball and bat (Historic Westville)1917 World Series Program Cover PosterTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE LAUNDRY ROOM: CONTENT PLANDATE: 09/15/08 Finance Committee Meeting 5/9/2017 1:10 PM SPLOST VI agreement with Historic Augusta Inc Department:Finance Presenter:Timothy Schroer Caption:Approve agreement with Historic Augusta for funding as authorized in SPLOST Phase VI. Background:Project funding in the amount of $125,000 for Historic Augusta was approved in the SPLOST VI referendum. Historic Augusta will use SPLOST VI funds for certain historical and cultural improvement capital projects including the creation of informational displays for the Woodrow Wilson House. Analysis:Historic Augusta has raised the matching funds $31,250 as required by the SPLOST VI Challenge Grant guidelines. The agency has provided documentation as required. The SPLOST funding has been collected and is available for disbursement in accordance with the attached agreement upon approval by the governing body. Financial Impact:Funding is available in SPLOST VI Alternatives:N/A Recommendation:approve agreement Funds are Available in the Following Accounts: 328-06-4310/5721110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission