HomeMy WebLinkAbout2016-11-08-Meeting Minutes Finance Committee Meeting Commission Chamber - 11/8/2016
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Sias, Vice Chairman; Frantom
and Hasan, members.
Absent: Hon. Guilfoyle, Chairman.
FINANCE
1. Present the financial report for the nine month period ended September 30,
2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
2. Motion to approve the minutes of the Finance Committee held on October 25,
2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
3. Request to approve a Resolution to support the Fiscal Year 2018 Federal Transit
Administration (FTA) Section 5303 Metropolitan Planning Grant Application.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
www.augustaga.gov
Approve
Motion to approve
concurring with Public
Services on the action
on this item.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
Finance Committee Meeting
11/8/2016 1:05 PM
Attendance 11/8/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
11/8/2016 1:05 PM
3rd Quarter 2016 Financial Reports
Department:Finance
Presenter:Donna Williams
Caption:Present the financial report for the nine month period ended
September 30, 2016.
Background:Periodic financial reports are presented to keep the Commission
apprised of the financial status of the organization.
Analysis:The reports focus on the operations for the following funds:
General Fund Urban Service Fund Law Enforcement Fund Fire
Protection Fund Water & Sewerage Fund Stormwater Utility Fund
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting Commission chamber - L012512016
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, chairman; Sias, vice
Chairman; Frantom and Hasan, members.
FINANCE
1. Motion to approve the minutes of the Finance Commiffee held on October ll,
2016.
Item
Action:
Approved
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
4-0.
Made By
Commissioner
Sammie Sias
Seconded By Motion
Result
Commissioner Be'n purraallasan
www.augustaga.gov
Finance Committee Meeting
11/8/2016 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on
October 25, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Planning and Development Department
Melanie Wilson,
Director
535 Telfair Street, Suite 300,· Augusta, GA. 30901
706.821.1796 · Fax: 706.821.1806
www.augustaga.gov
EXHIBIT 3
AUTHORIZING RESOLUTION
(Page 1 of 2)
Resolution authorizing the filing of an application with the Department of Transportation, United
States of America, and Georgia Department of Transportation, for a grant under Title 49 U.S.C.,
Section 5303.
WHEREAS, the Secretary of the US Department of Transportation and the Commissioner of the
Georgia Department of Transportation are authorized to make grants for mass transportation
projects;
WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant,
including the provision by it of the local project costs;
WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions
of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for
assistance under Title 49 U.S.C. Section 5303 the Applicant gives an assurance that it will comply
with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the U.S.
Department of Transportation requirements there under; and
WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged
Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible
in connection with this project, and that definitive procedures shall be established and administered
to ensure that minority business shall have the maximum feasible opportunity to compete for
contracts and purchase orders when procuring construction contracts, supplies, equipment
contracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by AUGUSTA GEORGIA
1. That the Designated Official , Mayor, hereinafter referred
to as The Official is authorized to execute and file an application on behalf of
Augusta Planning and Development Department with the Georgia Department of
Transportation, to aid in the financing of a technical study grant to implement
specific items of the FY 2018 Augusta Regional Transportation Study –Unified
Planning Work Program.
2. That the Official is authorized to execute and file with such application and
assurance or any other document required by U.S. Department of Transportation
and Georgia Department of Transportation effectuating the purposes of this grant.
Planning and Development Department
Melanie Wilson,
Director
EXHIBIT 3
AUTHORIZING RESOLUTION
(Page 2 of 2)
3. That the Official is authorized to furnish such additional information as the
U.S. Department of Transportation and the Georgia Department of
Transportation may require in connection with the application or the
project.
4. That the Official is authorized to set forth and execute Minority Business
Enterprise, D B E ( Disadvantaged B u s i n e s s E n t e r p r i s e ) a n d W B E
( Women Business Enterprise) policies and procedures in connection with the project's
procurement needs.
5. That the Official is authorized to execute a grant agreement on behalf of Augusta
Planning and Development Department with the Georgia Department of
Transportation to aid in the financing of a technical study grant to implement specific
items of the Augusta Regional Transportation Study FY 2018 Unified Planning Work
Program.
Adopted this 15th day of November, 2016
______________________________________
Hardie Davis, Jr., Mayor
ATTEST:
______________________________________
Lena J. Bonner, Clerk of Commission
Seal
CERTIFICATE
The undersigned duly qualified and acting Clerk of Commission of the Augusta, Georgia Commission
certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened
meeting of the Augusta, Georgia Commission held on Tuesday
November 15, 2016.
(Seal)
Lena J. Bonner
Title of Recording Officer
Date
Planning and Development Department
Melanie Wilson,
Director
EXHIBIT 4
SECTION 5303 BUDGET INFORMATION
Technical Classifications
UPWP Task #
Activity Line
Item (ALI)
Description Estimated
Project Cost
1.1;1.2;1.3;2.1;3.
5
44.21.00 Program Support & Administration $93,000.00
4.1;4.2;4.4 44.22.00 General Development &
Comprehensive Planning
$12,250.00
3.1;3.2;3.4;3.6;4.
2;4.3;4.5;4.8;4.10
;4.11;4.13;4.2.10
44.23.01 Long Range Transportation Planning
(System Level)
$5,000.00
44.23.02 Long Range Transportation Planning
(Project Level)
$0.00
44.24.00 Short Range Transportation Planning $0.00
5.1 44.25.00 Transportation Improvement Program
(TIP)
$7,500.00
4.3.5 44.26.12 Coordination of Non-Emergency
Human Service Transportation
$5,000.00
44.26.13 Participation of Transit Operators in
Metropolitan & Statewide Planning
$0.00
4.2 44.26.14 Planning for Transit Systems
Management/Operations to increase
Ridership
$75,572.00
44.26.15 Support Transit Capital Investment
Decisions through Effective Systems
Planning
$0.00
44.26.16 Incorporating Safety & Security in
Transportation Planning
$0.00
3.4
44.27.00 Other Activities $4,000.00
Total Project Cost (100%) $202,322.00
Accounting Classifications
Activity Line Item
(ALI)
Description
Estimated Project Cost
41.20.01 Personnel $70,000.00
41.20.12 Fringe Benefits $0.00
41.20.03 Travel $2,000.00
41.20.04 Equipment $0.00
41.20.05 Supplies $0.00
41.20.06 Contractual $60,250.00
41.20.07 Other $1,000.00
41.20.08 Indirect Charges $69,072.00
Total Project Cost (100%) 202,322.00
Fund Allocations
Federal Share (80%) $161,858.00
Planning and Development Department
Melanie Wilson,
Director
MPO Share (10%) $20,232.00
State Share (10%) $20,232.00
Total Project Cost
(100%)
$202,322.00
Finance Committee Meeting
11/8/2016 1:05 PM
Section 5303 Planning Grant Application
Department:Planning and Development
Presenter:Melanie Wilson
Caption:Request to approve a Resolution to support the Fiscal Year 2018
Federal Transit Administration (FTA) Section 5303 Metropolitan
Planning Grant Application.
Background:The APDD is required to submit an application to the Georgia
Department of Transportation, Division of Intermodal, as the state
administrator of federal funds under Title 49 USC, Federal Transit
Administration Section 5303 Metropolitan Planning funds. This
grant funds metropolitan transportation planning, including public
transit work tasks outlined in the FY 2018 Unified Planning Work
Program. These funds are included in the 2017 budget request for
the Planning and Development Department.
Analysis:Without approval of this item the Augusta Planning and
Development Department cannot proceed with submitting the
grant application to GDOT by the due date, November 29, 2016.
Financial Impact:Local matching funds will be provided by the City of Augusta in
an 80/10/10% split including 80% ($161,858) from the U.S.
Department of Transportation – Federal Transit Administration;
10% ($20,232.25) from Georgia Department of Transportation;
and 10% ($20,232.25) from the city. The total grant amount for
Fiscal Year 2018 is $202,322.50. The amount of this grant is the
same as FY 2017. These funds are included in the 2017 budget
request for the Planning and Development Department.
Alternatives:Approve the Resolution in support of the application and financial
commitment of the 10% local matching funds.
Recommendation:Approve the Resolution in support of the application and financial
commitment of the 10% local matching funds.
Funds are Available
in the Following
Accounts:
Org. Key 220016309
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission