HomeMy WebLinkAbout2016-07-12-Meeting Minutes Finance Committee Meeting Commission Chamber - 7/12/2016
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and
Hasan, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1.Approve funding for July 26, 2016 General Primary Runoff.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with the inclusion of
satellite sites.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
2. Approve the FY 2017 Metropolitan Transportation Planning Services contract
between Augusta, Georgia and the Georgia Department of Transportation.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
3. Motion to approve the minutes of the Finance Committee held on June 14, 2016.Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
4. Consider a request from the Augusta Southern Nationals, Inc. for a waiver of the
Port Authority Fees for the Augusta Southern Nationals Drag Boat Race.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve the
waiver of the Port Authority
fees, the reimbursement of
the Port Authority in the
amount of $6,450 for the
Augusta Southern Nationals
venue and ask the
Administrator to identify a
funding source. Mr. Hasan
votes No.
Motion Passes 3-1.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
Motions
Motion
Type Motion Text Made By Seconded
By
Motion
Result
Approve
Substitute motion to
approve reimbursing the
Port Authority for costs for
other events that will be
forthcoming.
Commissioner
Ben Hasan
Dies for
lack of
Second
Finance Committee Meeting
7/12/2016 1:15 PM
Attendance 7/12/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
July 26, 2016 General Primary and NP Runoff
Budget Estimate
ITEM TOTAL COST
Poll Worker Salary
101-01-4111-51.12210
28,925
Cell Phones
101-01-4111-52.32112
1,075
Testing of Equipment
101-01-4111-52.39112
400
Custodial Pay
101-01-4111-52.39112
1,100
Advance Voting
101-01-4111-52.39112
5,500
Temporary Workers
101-01-4111-52.39112
16,000
Security
101-01-4111-52.39112
700
Election Night Workers and Delivery Crews
101-01-4111-52.39112
3,500
Building Rental
101-01-4111-52.24111
3,750
Truck Rental
101-01-4111-52.24219
1,800
Mileage
101-01-4110-52.35110
100
Miscellaneous Supplies
101-01-4111-53.11110
2,400
Printing – Absentee Ballots
101-01-4111-52.34110
1,500
Food
101-01-4111-53.13110
200
Board Pay
101-01-4110-52.11114
1,000
Advertising
101-01-4110-52.35110
100
Postage – Absentee/Poll Worker
101-01-4110-52.32120
1,500
TOTAL ESTIMATED COST 69,550
Finance Committee Meeting
7/12/2016 1:15 PM
Approve Funding for General Primary Runoff
Department:Board of Elections
Presenter:Lynn Bailey
Caption:Approve funding for July 26, 2016 General Primary Runoff.
Background:A runoff from the May 24, 2016 General Primary Runoff will be
held in all of the voting precincts of Augusta-Richmond County
on July 26, 2016. The runoff is not funded in our General Budget,
but funding is set aside in Contingency Funds.
Analysis:The runoff is mandated by State law.
Financial Impact:$69,550
Alternatives:None
Recommendation:Approve Funding
Funds are Available
in the Following
Accounts:
101-101110-6011145
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
7/12/2016 1:15 PM
Metropolitan Transportation Planning Services Contract
Department:Planning and Development
Presenter:Melanie Wilson
Caption:Approve the FY 2017 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia
Department of Transportation.
Background:The Planning and Development Department provides
transportation planning services for the Augusta Regional
Transportation Study (ARTS). The scope of these services is
outlined in the ARTS Unified Planning Work Program, and
funding for them is subject to renewal each year through a
contract with the Georgia Department of Transportation.
Analysis:Approving the contract will ensure continued funding for the
Augusta Regional Transportation Study activities included in the
ARTS Unified Planning Work Program and provided by staff of
the Planning & Development Department.
Financial Impact:The contract stipulates that the Georgia Department of
Transportation will reimburse the city for eighty percent (80%) of
the eligible costs incurred for providing regional transportation
planning services. The funding amount is almost identical to the
funding level last year, so that the twenty percent (20%) local
match will be the same as in the 2016 budget for the Planning and
Development department.
Alternatives:None recommended
Recommendation:Approve the FY 2017 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia
Department of Transportation
Funds are Available
in the Following Local matching funds are in Account #220016309
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
7/12/2016 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on
June 14, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
7/12/2016 1:15 PM
Request for Waiver of Port Authority Fees for Augusta Southern Nationals Drag Boat Race
Department:Clerk of Commission
Presenter:
Caption:Consider a request from the Augusta Southern Nationals, Inc. for
a waiver of the Port Authority Fees for the Augusta Southern
Nationals Drag Boat Race.
Background:See attached letter.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: