HomeMy WebLinkAbout2016-02-23-Meeting Minutes Finance Committee Meeting Commission Chamber - 2/23/2016
ATTENDANCE:
Present: Hons. Sias, Vice Chairman; Frantom and Hasan, members.
Absent: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Chairman.
FINANCE
1.Motion to accept a grant award for Public Defender from ACCG. This grant is
awarded for the 2016 summer program in the amount of $4000 for the Public
Defender intern project to cover two 180 hour internships.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
2. Authorize creation of new bank account for the renewal and replacements
activities at Fort Gordon.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
3. Forensic Audit of SPLOST VI. (Requested by Commissioner Lockett) Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item back to the first
committee cycle after
the Masters
Tournament.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
4. Motion to approve the minutes of the Finance Committee held on February 9,
2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
5. Motion to approve a resolution authorizing the commencement of the validation
process for the bonds approved by the voters in the November 3, 2015 SPLOST
election.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
6. Motion to approve a resolution declaring the results of the November 3, 2015
special purpose local option tax election results.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Motion to
approve. Commissioner Ben Commisioner Sean
www.augustaga.gov
Approve Motion Passes
3-0.
Hasan Frantom Passes
Finance Committee Meeting
2/23/2016 1:05 PM
Attendance 2/23/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
February 5, 2016
Ms. Kari Kitchens
402 Taylor Street
Augusta, GA 30901
Dear Kari:
I am pleased to inform you that Augusta-Richmond County has been awarded a Georgia County
Internship Program (GCIP) grant from the ACCG Civic Affairs Foundation. This grant is awarded for the
2016 summer program in the amount of $4000 for the Public Defender intern project to cover two 180
hour internships. The grant provided must be used to fund costs associated with the intern’s salary,
FICA, and worker’s compensation as specified in the grant contact. A grant contract package is
enclosed for you to complete and return.
Please contact Michele NeSmith at mnesmith@accg.org or at 404-522-5022 if you need assistance in
publicizing the proposed internship position. While the Foundation will post this position through their
website and help to publicize it through other channels, it is the responsibility of the county to recruit,
interview and hire the intern. In the event your county is unable to hire a summer intern for the project
description provided, the grant award designated for this purpose will be rescinded and will be used by
the Foundation to fund future internship grants.
Congratulations and thank you for participating in the GCIP summer grant program.
Sincerely,
Ross King
ACCG Civic Affairs Foundation Secretary-Treasurer
cc: Mayor Hardie Davis
Janice Jackson
Lena Bonner
Finance Committee Meeting
2/23/2016 1:05 PM
2016 Summer Intern grant award $4000 from ACCG
Department:Public Defender
Presenter:Katherine Mason
Caption:Motion to accept a grant award for Public Defender from ACCG.
This grant is awarded for the 2016 summer program in the amount
of $4000 for the Public Defender intern project to cover two 180
hour internships.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
No match needed
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
2/23/2016 1:05 PM
Bank Account for Utilities Fort Gordon Activies
Department:Finance
Presenter:Donna Williams
Caption:Authorize creation of new bank account for the renewal and
replacements activities at Fort Gordon.
Background:The Utilities Department has been under contract with Fort
Gordon since 2008 to operate and maintain their Water &
Wastewater systems (O & M), and for Renewal & Replacement of
the assets (R & R) of the system until 2058. The monthly payment
that is received from the Fort is approximately 50% for O & M
and 50% for R & R. Currently the combined payments are
received into the Utilities operating cash account at Georgia Bank
& Trust.
Analysis:O & M payment is intended to cover the annual operating costs of
the system and the R & R payment is calculated and paid to
Utilities based on the present value of future expenditures over the
50 years of the contract. Since the R & R payment is calculated
and paid based on future estimates but at a fixed amount each
month, there will always be differences between the amount
received and the amount expended. However, payments are
calculated to match total expenditures and total payments over the
life of the contract. Currently, the amount of payments received
for R & R exceeds the amount of expenditures required by the
schedule in the contract. Utilities would rather not commingle
these funds, and would like to open a new bank account that
would be designated funds to be used only for R & R projects at
the Fort for our own benefit and to provide assurance to the Fort
that the funds for future projects are separated from the Utilities
Operating Funds. Establishing a second bank account will allow
an increase to departmental operational efficiencies.
Financial Impact:Utilities wishes to open a new bank account at Georgia Band &
Trust and to have the R & R portion of each monthly payment
transferred by Finance into this new bank account. At each month
end, Utilities will also request from Finance to have expenditures
for Fort Gordon R & R projects to be transferred out of this
account.
Alternatives:Leave Fort Gordon R & R funds commingled with Utilities’
operating funds
Recommendation:approve new bank account
Funds are Available
in the Following
Accounts:
na
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
2/23/2016 1:05 PM
Forensic Audit of SPLOST VI
Department:Clerk of Commission
Presenter:
Caption:Forensic Audit of SPLOST VI. (Requested by Commissioner
Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/23/2016 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on
February 9, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY
COMMISSION AUTHORIZING THE COMMENCEMENT OF
VALIDATION PROCEEDINGS FOR ITS GENERAL OBLIGATION
BONDS; AND FOR OTHER RELATED PURPOSES.
WHEREAS, the Augusta-Richmond County Commission (the “Commission”), which is
charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta,
Georgia (the “Consolidated Government”), and the Richmond County Board of Elections, which
is the Superintendent of Elections of Richmond County, called an election which was held on
November 3, 2015, for the purpose of submitting to the qualified voters of Richmond County the
question of whether or not a one percent sales and use tax should be reimposed; and
WHEREAS, the ballots used in the election provided that if reimposition of the tax is
approved by the voters, such vote shall also constitute approval of the issuance of general
obligation debt of the Consolidated Government in the principal amount of $30,000,000 (the
“General Obligation Debt”); and
WHEREAS, at the election duly called and held on November 3, 2015, a majority of the
qualified voters of Richmond County, voting in the election, voted in favor of the reimposition of the
sales and use tax, which vote also constituted approval of the issuance of the General Obligation
Debt; and
WHEREAS, on _____________,2016, the Commission adopted, at a meeting duly called
and held, a resolution entitled:
A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY
COMMISSION DECLARING THE RESULTS OF AN ELECTION HELD ON
NOVEMBER 3, 2015 TO DETERMINE THE REIMPOSITION OR
NON-REIMPOSITION OF A SPECIAL ONE PERCENT SALES AND USE
TAX; AND FOR OTHER RELATED PURPOSES
declaring the results of the election to be in favor of the reimposition of the sales and use tax; and
WHEREAS, the Consolidated Government wishes to issue, in one or more series and on
one or more dates of issuance, all of the General Obligation Debt so authorized in the aggregate
principal amount of $30,000,000, in the form of general obligation bonds of the Consolidated
Government, and wishes to authorize the commencement of validation proceedings for such
bonds;
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, and it is hereby resolved by authority of the same, that the attorneys for the
Consolidated Government are hereby authorized and instructed to commence validation
proceedings in accordance with the requirements of Article 2 of Chapter 82 of Title 36 of the Official
Code of Georgia Annotated, as amended, and to take all actions necessary to obtain an order of the
Superior Court of Richmond County, Georgia validating and confirming such bonds, and that the
Mayor of Augusta, Georgia is hereby authorized and directed to execute any pleadings in
connection therewith.
ATLANTA 5676986.1
BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by
authority of the same, that it is hereby determined that, during each year in which any payment of
principal or interest on such bonds comes due, the Consolidated Government will receive from
the sales and use tax net proceeds sufficient to fully satisfy such liability, as indicated on Exhibit A
attached hereto and made a part hereof.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this ___ day of
___________ 2016.
AUGUSTA, GEORGIA
By:
(SEAL) Mayor
Attest:
Clerk of Commission
-2-
ATLANTA 5676986.1
EXHIBIT A
SUFFICIENCY DETERMINATION
1 Based on assumed growth rate of -0-% per year. 2 Based upon maximum interest rate of 5.00% and after deducting funded interest and expected interest earnings thereon.
Year Ending
December 31
Estimated Net
Proceeds of Sales
and Use Tax -1
Principal and
Interest
Requirements - 2
2016
27,900,000
450,000
2017
37,200,000
900,000
2018
37,200,000
900,000
2019
37,200,000
15,900,000
2020
37,200,000
15,450,000
2021
38,800,000
0
ATLANTA 5676986.1
STATE OF GEORGIA
RICHMOND COUNTY
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the
foregoing pages constitute a true and correct copy of a resolution adopted by the Augusta-
Richmond County Commission (the “Commission”) at an open public meeting duly called and
lawfully assembled at 2:00 p.m., on the 1st day of December 2015, in connection with
authorizing the commencement of validation proceedings for its general obligation bonds, the
original of such resolution being duly recorded in the Minute Book of the Commission, which
Minute Book is in my custody and control.
I do hereby further certify that the following members of the Commission were present at such
meeting:
Mayor Hardie Davis, Jr.
William Fennoy
Dennis Williams
Mary Davis
Sammie Sias
Bill Lockett
Ben Hasan
Sean Frantom
Wayne Guilfoyle
Marion Williams
Grady Smith
and that the following members were absent:
and that such resolution was duly adopted by a vote of:
Aye ___ Nay ___
WITNESS my hand and the official seal of Augusta, Georgia, this the 1st day of
December 2015.
(SEAL) Clerk of Commission
ATLANTA 5676986.1
Finance Committee Meeting
2/23/2016 1:05 PM
Motion to approve a resolution authorizing the commencement of the validation process for the bonds
approved by the voters in the November 3, 2015 SPLOST election.
Department:Finance / Administrator
Presenter:Jim Plunkett
Caption:Motion to approve a resolution authorizing the commencement of
the validation process for the bonds approved by the voters in the
November 3, 2015 SPLOST election.
Background:In the recent SPLOST election, the voters authorized the issuance
of $30,000,000 in bonds to pay for the construction of one or more
of the SPLOST projects. To facilitate the issuance of bonds and to
avoid delay once the Commission determines which projects it
wishes to acquire or construct with bond proceeds, it is beneficial
to move forward with validation of the bonds at this time and a
resolution is needed to authorize the action.
Analysis:
Financial Impact:none at this time
Alternatives:na
Recommendation:approve resolution
Funds are Available
in the Following
Accounts:
na
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
ATLANTA 5676984.1
A RESOLUTION OF THE AUGUSTA-RICHMOND
COUNTY COMMISSION DECLARING THE RESULTS OF
AN ELECTION HELD ON NOVEMBER 3, 2015 TO
DETERMINE THE REIMPOSITION OR NON-
REIMPOSITION OF A SPECIAL ONE PERCENT SALES
AND USE TAX; AND FOR OTHER RELATED PURPOSES.
WHEREAS, Augusta-Richmond County Commission (the “Commission”), which is
charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta,
Georgia (the “Consolidated Government”), and the Richmond County Board of Elections (the
“Superintendent of Elections”), which is the Superintendent of Elections of Richmond County,
called an election which was held on November 3, 2015 for the purpose of submitting to the
qualified voters of Richmond County the question of whether or not a special one percent sales
and use tax should be reimposed; and
WHEREAS, the ballots used in the election provided that if reimposition of the tax is
approved by the voters, such vote shall also constitute approval of the issuance of general
obligation debt of the County in the principal amount of $30,000,000 (the “General Obligation
Debt”); and
WHEREAS, the returns of the election were duly brought up by the Managers of such
election, as required by law, and were presented to the Superintendent of Elections on its own
behalf and on behalf of the Commission for consolidation and for the declaration of the result of
the election; and
WHEREAS, the returns of the election were received from all of the poll officers and
thereupon the Superintendent of Elections canvassed, computed, and consolidated the returns of
the election and concurrent with the adoption of this resolution delivered a certified copy of the
consolidated return of the election to the Commission, and the result of the election was as
follows:
Total Voted Ballots Cast 15,600
Total Blank Votes Cast 87
Total Ballots Cast 15,687
Spoiled Ballots 0
Total number of votes cast FOR the reimpositionof a special one percent sales and use tax 9,594
Total number of votes cast AGAINST the reimpositionof a special one percent sales and use tax 6,006
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, and it is hereby resolved by authority of the same, that the election resulted in favor of the
reimposition of a special one percent sales and use tax, by an affirmative vote of a majority of
the qualified voters of Richmond County voting in the election held for such purpose, that the
reimposition of the special one percent sales and use tax and the issuance of the General Obligation
Debt have been authorized as required by law, and that the results of the election are hereby declared to
be as set forth above.
BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by
authority of the same, that a duly certified copy of the consolidated election return of the
Superintendent of Elections be attached to this resolution as Exhibit “A” and made a part hereof.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this _____ day of
____________2016.
(SEAL) AUGUSTA, GEORGIA
By: Mayor
Attest:
Clerk of Commission
-2-
ATLANTA 5676984.1
STATE OF GEORGIA
RICHMOND COUNTY
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the
foregoing pages constitute a true and correct copy of a resolution adopted by the
AugustaRichmond County Commission (the “Commission”) at an open public meeting duly called
and lawfully assembled at 2:00 p.m., on the _____ day of ____________2016, in connection with
declaring the results of an election pertaining to the reimposition or non-reimposition of a special
one percent sales and use tax, the original of such resolution being duly recorded in the Minute Book of
the Commission, which Minute Book is in my custody and control.
I do hereby further certify that the following members of the Commission were present at such
meeting:
Mayor Hardie Davis, Jr.
William Fennoy
Dennis Williams
Mary Davis
Sammie Sias
Bill Lockett
Ben Hasan
Sean Frantom
Wayne Guilfoyle
Marion Williams
Grady Smith
and that the following members were absent:
and that such resolution was duly adopted by a vote of:
Aye ___ Nay ___
WITNESS my hand and the official seal of Augusta, Georgia, this the ____ day of
__________2016.
(SEAL) Clerk of Commission
ATLANTA 5676984.1
Finance Committee Meeting
2/23/2016 1:05 PM
Motion to approve a resolution declaring the results of the November 3, 2015 special purpose local option tax
election results.
Department:Finance / Administrator
Presenter:Jim Plunkett
Caption:Motion to approve a resolution declaring the results of the November
3, 2015 special purpose local option tax election results.
Background:The election law requires that the Commission adopt a resolution
declare the results of the recent SPLOST vote by which a majority of
the voters approved the reimposition of the special one percent sales
and use tax. The Board of Election has previously adopted its
resolution regarding the election which is attached to the proposed
resolution.
Analysis:
Financial Impact:none required
Alternatives:na
Recommendation:approve
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission