HomeMy WebLinkAbout2016-02-09-Meeting Minutes Finance Committee Meeting Commission Chamber - 2/9/2016
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and
Hasan, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1.Presentation by Ms. Anne Calhoun regarding the 1945 Pension.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
2. Discuss Fleet contract. (Requested by Commissioner M. Williams)Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to refer this item
back to the Administrator to
look at a plan and prepare a
presentation regarding the
benefits of bringing the fleet
management program back
in-house and come back
with a report at the first
meeting in March.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
Motion Passes 4-0.
3. Motion to approve the minutes of the Finance Committee held on January 26,
2016.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Hasan out.
Motion Passes 3-0.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
4. Discuss a proactive cautionary approach in dealing with the Ford Motor
Company recall of Ranger Pickups due to faulty airbags. Plan to immediately
discontinue the operation of any such vehicle in our fleet until appropriate
action can be taken. Identify the number of vehicles involved and determine
an interim replacement strategy. (Requested by Commissioner Lockett)
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
authorizing the
acceleration of a
replacement plan for the
vehicles that have been
identified as problematic
in 2015 and for those
that the city has not
received replacement
airbags. Mr. Frantom
and Mr. Guilfoyle vote
No. Mr. Hasan out.
Motion Fails 1-2.
Commissioner
Sammie Sias
Commissioner
Wayne
Guilfoyle
Fails
5. Motion to approve funding time line for SPLOST 7 projects.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Motion to approve with
www.augustaga.gov
Approve
the deletion of the
projects that were
inadvertently included.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Ben Hasan Passes
Finance Committee Meeting
2/9/2016 1:05 PM
Attendance 2/9/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/9/2016 1:05 PM
Anne Calhoun
Department:Clerk of Commission
Presenter:
Caption:Presentation by Ms. Anne Calhoun regarding the 1945 Pension.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/9/2016 1:05 PM
Fleet Contract
Department:Clerk of Commission
Presenter:
Caption:Discuss Fleet contract. (Requested by Commissioner M.
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/9/2016 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on
January 26, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/9/2016 1:05 PM
Recall of Ford Ranger Pickups
Department:Clerk of Commission
Presenter:
Caption:Discuss a proactive cautionary approach in dealing with the Ford
Motor Company recall of Ranger Pickups due to faulty airbags.
Plan to immediately discontinue the operation of any such vehicle
in our fleet until appropriate action can be taken. Identify the
number of vehicles involved and determine an interim
replacement strategy. (Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
2/9/2016 1:05 PM
SPLOST 7 Funding Timeline
Department:Administrator
Presenter:Janice Allen-Jackson
Caption:Motion to approve funding time line for SPLOST 7 projects.
Background:SPLOST 7 was approved by the voters on November 3, 2015.
Collections will begin April 1, 2016 and Augusta will receive the
first distribution from the Georgia Department of Revenue at the
end of May 2016. Collections are projected to be $37.2 million
per year or $3.1 million per month. Based on the projected
collection rate it will take approximately 70 months or 6 years to
collect the approved amount of $215.5 million approved by the
voters. The SPLOST referendum also authorized the issuance of
up to $30 million of General Obligation Bonds.
Analysis:The attached project funding timeline was developed using pay as
you go funding and the issuance of $28.5 in general obligation
bonds. The timeline for project funding was determine based on
information included in the SPLOST project forms and discussion
departments.
Financial Impact:Funding will be provided on a pay as you go basis or with
proceeds from the issuance of general obligation bonds.
Alternatives:Adjust specific project funding timelines.
Recommendation:Approve proposed funding timeline
Funds are Available
in the Following
Accounts:
Fund 329 - SPLOST 7
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission