HomeMy WebLinkAbout2016-01-12-Meeting Minutes
Finance Committee Meeting Commission Chamber - 1/12/2016
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and
Hasan, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Fleet Management requests the replacement of 1-E350 work detail van for
Augusta Engineering Department-Maintenance Division.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Sammie Sias Passes
2. Approve a request from the Augusta Utilities Department – Administration
Division for the purchase of one Ford Explorer for their division at a cost of
$27,579 as a replacement for a vehicle that was reassigned to the Water Quality
- Laboratory after their vehicle was totaled in a vehicle accident.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Sammie Sias Passes
3. The Augusta Utilities Department – Fort Gordon Division requests the purchase
of two vehicles for their division, a Ford Explorer and an F-350 Utility Body
Item
Action:
www.augustaga.gov
Pick Up Truck. (Bid Item 15-182)
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Sammie Sias Passes
4. Approve property insurance coverage for 2016 offered through Affiliated FM,
current carrier, for a premium of $408,000 for full blanket coverage and limited
flood coverage in flood prone areas.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
5. Motion to approve the minutes of the Finance Committee held on December 8,
2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner
Sammie Sias Passes
Finance Committee Meeting
1/12/2016 1:10 PM
Attendance 1/12/16
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
1/12/2016 1:10 PM
2015 - Engineering Work Detail Van
Department:Finance Department - Fleet Management Division
Presenter:
Caption:Fleet Management requests the replacement of 1-E350 work detail
van for Augusta Engineering Department-Maintenance Division.
Background:This is van was approved for replacement in July 2015 by the
Commission. The order was placed with Bobby Jones Ford on 6
August, however Ford Motor Company discontinued government
pricing for 2015 vans and the order was canceled. The older
vehicle is: 960642- a 1997 Ford E350 work detail van with
124,676 that was approved in July 2015 by the Commission, a
purchase order issued and vehicle ordered. Shortly after the order
to Bobby Jones Ford the manufacturer stopped receiving
orders. Augusta’s order was not processed. The vehicle
evaluation and bid tab sheet are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the full size vans and vendor
response was as follows: Bid 15-215 for Full size Van: Allan
Vigil Ford = $35,960.00 each; Wade Ford = $35,750.00 each.
Financial Impact:One Ford E350 work detail van at $35,750.00. The funds will be
provided by the 2015 City Capital outlay account.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of one work detail van and declare the
replaced vehicle as surplus and available for auction
Funds are Available
in the Following
Accounts:
2015 Capital Outlay: 272-01-6440/54-22110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
1/12/2016 1:10 PM
2015 - Utilities Admin/Eng Veh
Department:Finance Fleet Management
Presenter:Ron Crowden - Fleet Manager
Caption:Approve a request from the Augusta Utilities Department –
Administration Division for the purchase of one Ford Explorer for
their division at a cost of $27,579 as a replacement for a vehicle
that was reassigned to the Water Quality - Laboratory after their
vehicle was totaled in a vehicle accident.
Background:Augusta Utilities Department – Administration Division would
like to request the purchase of one Ford Explorer to replace a
vehicle that was transferred to their laboratory group. The
laboratory group’s explorer was declared as a total loss, by Risk
Management, from a vehicle accident and the Administration
group had transferred an explorer to cover the loss. The proposed
vehicle bid tab sheet is attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for these vehicles and the results are
as follows: Bid 15-182 (Midsize SUV): Allan Vigil Ford-
$27,579.00 each; Bobby Jones Ford = $28,804.00 each NOTE:
Bobby Jones Ford was offered the opportunity to match the lowest
non-local bid utilizing the Local Vendor Preference Option but
declined the opportunity. See attachment.
Financial Impact:One Ford Explorer @ $27,579.00. The vehicle will be purchased
through the GMA lease program for 36 months with 3 annual
payments of $9,193.00 each.
Alternatives:(1) Approve the request, (2) Disapprove the request.
Recommendation:Approve the purchase of the Vehicle at $27,597.00.
Funds are Available
in the Following Georgia Municipal Lease program (GMA) 631-00-0000/11.19114
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Friday June 19, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-182 Mid-Size Sport Utility Vehicle for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June
5, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 14, 21, 28, June 4, 2015
Metro Courier May 20, 2015
Revised: 1/8/2015
Vendors ALLAN VIGIL FORD
6790 MT. ZION BLVD.
MORROW, GA 30260
BOBBY JONES
FORD
3480
WRIGHTSBORO
RD
AUGUSTA, GA
30909
5.00 VEHICLE REQUIREMENTS COST COST
5.02 Sport utility vehicle 4 wheel
drive, 4 door design $26,794.00 $28,098.00
5.09 All weather floor mats $70.00 $66.00
6.01 Fire extinguisher $65.00 $50.00
6.02 Outlet receptacle $70.00 $60.00
6.03 Spotlight $90.00 $85.00
6.06 Window tint $125.00 $125.00
7.06 Backup alarm $90.00 $70.00
7.07 Magnetic strobe light $275.00 $250.00
Year 2016 2016
Make FORD FORD
Model EXPLORER EXPLORER
Approximate Delivery Time 10 - 12 WEEKS Approx 120
DAYS
Bid #15-182
Mid-Size Sport Utility Vehicle
for Augusta, Georgia - Fleet
Management
Bid Opening Date: Friday June 19,
2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 83
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 0
6.00 OUTFITTER’S SPECIALTY ITEMS:
OPTIONAL ITEMS:
7.00 ALERT WARNING SYSTEMS:
Page 1 of 1
Finance Committee Meeting
1/12/2016 1:10 PM
2015 - Utilities Fort Gordon Request
Department:Finance Department - Fleet Mangement Division
Presenter:Ron Crowden - Fleet Manager
Caption:The Augusta Utilities Department – Fort Gordon Division
requests the purchase of two vehicles for their division, a Ford
Explorer and an F-350 Utility Body Pick Up Truck. (Bid Item
15-182)
Background:Augusta Utilities Department – Fort Gordon Division would like
to request the purchase of two vehicles – one Ford Explorer for
new personnel and inspectors; and one F350 utility body work
truck to their fleet for the new re-use water project. The proposed
vehicle bid tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for these vehicles and the results are
as follows: Bid 15-182 (Midsize SUV): Allan Vigil Ford-
$27,579.00 each; Bobby Jones Ford = $28,804.00 each NOTE:
Bobby Jones Ford was offered the opportunity to match the lowest
non-local bid utilizing the Local Vendor Preference Option but
declined the opportunity. See attachment. Bid 15-163 (10,000
GVW Truck): Allan Vigil Ford = $46,136.00 each; Auto Nation
Company = Non-Compliant bid; Bobby Jones Ford = $40,874.00
each.
Financial Impact:One Ford Explorer @ $27,579.00 each, and one F350 utility body
truck @ $40,874.00 each for a total of $68,453.00. The vehicles
will be purchased through the GMA lease program for 36 months.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
Approve the request in part.
Recommendation:Recommend approval for the purchase of one Ford Explorer and
one F-350 with Utility Body for the Augusta Utilities Department.
Funds are Available
in the Following
Accounts:
Georgia Municipal Association Lease Pool (GMA) 631-00-
0000/11.19114
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
AfM
INSURANCE PROPOSAL for Augusta Richmond County
To: Mike Taylor From: Christopher W. Kemple
A. POLICY Ttr',RM:
0 I -February-2O I 6 to 0l -February -2017
B. NAMED INSURED:
Augusta Richmond County, and its wholly or majority owned subsidiaries and any interest which may now exist or
hereinafter be created or acquired which are owned, conholled or operated by any one or more ofthose named insureds.
C. BOIJqTJTIMIL
This Company's total limit of liability, including any insured Business Intemrption loss, will not exceed the policy Limit
of $500,000,000 as a result of any one occurrence subject to the respective sub-limits of liability shown elsewheie in
this policy.
D. POLICY TERRITORY:
Coverage provided by this policy is limited to prope{y while located within: the fifty (50) United States; Dishict of
Columbia; Commonwealth of Puerto Rico; U.S. Virgin Islands; and Canada.
INSITR A NCT', PROVITTT'N:
This Policy covers prop€rty, as desoribed in this Policy, against ALL RISKS OF PHYSICAL LOSS OR DAMAGE,
except as hereinafter excluded, on Real Property, Personal Property, Extra Expense, while located as follows:
As per schedule on file electronically received on l9-November-2015, except for the locations specifically
scheduled in Item 2 below.
This Policy covers property, as described in this Policy, against ALL RISKS OF PHYSICAL LOSS OR DAMAGE,
except as hereinafter excluded, not to exceed the limits of liability specified for the coverages indicated, while
located as follows:
Location Schedule Limits of Liabili8
Phinezy House Incls Bldg G, 3405 Mike Padgett Highway, Augusta, GA, 30906, Index No. 001434.49
E.
1.
Real Property
Personal Property
Extra Expense
Ezekiel House, 1850 Broad Street, Augustq GA, 30904
Real Property
Personal Properly
Extra Expense
Page I of8
s714,301
$144,361
Not Covered
$378,731
Not Covered
Not Covered
Date: 09 Dec 2015
Residence, 2854 Pineview Road, Augusta, GA, 30909
Real Property
Personal Property
Extra Expense
,4fM
$135,000
Not Covered
Not Covered
F. SUB-LIMITS:
unless otherwise stated below or elsewhere in this Policy, the following sub-limits of liability, including any insuredBusiness Intem-rption loss, will be the maximum payable and will apptf on a per occurrence basis.
The sub-limits stated below or elsewhere in this Policy are part of and not in addition to the policy Limit.
when a limit of liability applies to a location or property, such limit of liability will be the maximum amount payable forall loss or damage.
There shall be no liability under this Policy when "NoT COVERED,, is shown as a sublimit.
l' $100,000,000 Earth Movement annual aggregate for all coverages provided, and is the maximum amountpayable for all loss or damage caused by or resultiig from Eart'h Movement in anyoccurrence, not to exceed:
$50,000 Earth Movement annual aggregate as respects Errors & omissions, off-premises ServiceIntemrption, Unnamed Locations and Supply Chain combined.
2' $50,000'000 Flood annual aggregate-for all coverages provided, and is the maximum amount payable forall loss or damage caused by or resulting from Flood in any occurrence, not to exceed:
$5,000,000 Flood annual aggregate for all coverages provided combined for ,,Tier I Flood prone
Locations" per section H. special rerms and conditions of Form s-l
$50'000 Flood annual aggregate as respects Errors & omissions, off-premises Service Intemrption,Unnamed Locations and Supply Chain combined.
3. $30,000,000 All coverages provided at Fort Gordon Water System
Additional Prooe4v Damaeg Coveraee
$2,500,000 Accounts Receivable$250,000 Arson or Theft Reward
Policy Limit Brands and Labels$100,000 Change of Temperature
Policy Limit Control of Damaged properfy
$4,000,000 Data, programs or Software
Policy Limit Debris RemovalPolicyLimit DecontaminationCosts
$100,000 Deferredpayment
Policy Limit Demolition and Increased cost of construction$10,000,000 Errors and Omissions
$1,000,000 ExpeditingExpenses
$500,000 Fine Arts
$100,000 Green Coverage not to exceed 25oh of theamount ofthe property damage loss$50,000 Land and Water Clean Up Expense annual aggregate$500,000 Locks and Keys$250,000 Money and Securities
$10,000,000 NewlyAcquiredproperty
Page 2 of8
$1,000,000
$250,000
Policy Limit
Policy Limit
$100,000
$100,000
$100,000
$100,000
$500,000
$5,000,000
$2,000,000
Business Interruption Coverage
NOT COVERED Gross Earnings
NOT COVERED Gross Profits
NOT COVERED Rental Income
$5,000,000 ExtraExpense
Business Interruption Coverage Extensions
NOT COVERED
30 Days
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
$100,000
NOT COVERED
Athaction Property
Civil or Military Authority
Computer Systems Non-Physical Damage annual aggregate
Contractual Penalties
Crisis Management
Extended Period of Liability
Ingress/Egress
Leasehold Interest
Logistics Extra Cost
Off-Premises Service Intenuption - Business Intemrption not to exceed $50,000 for voice,
data, and video services
Protection and Preservation of Property - Business Interruption
Research and Development
Soft Costs
Supply Chain
G. DEIIUCTIBLE AMOI]NT:
This Company will not be liable for loss or damage, including any insured Business Intemrption loss, in any one
occurrence until the amount of loss or damage exceeds the deductible amount shown below and then this Company will
only be liable for its share of the loss or damage in excess of the deductible amount. If two or more deductibles apply to
a single occurrence, then no more than the largest deductible amount will apply. However, this Policy allows for the
application ofseparate and distinct deductibles and deductibles for specific loss or damage as shown below.
Page 3 of8
A{N
off-Premises service Intemrption - Property Damage not to exceed $50,000 for voice, data,
and video services
Professional Fees
Property Removed from a Location
Protection and Preservation ofProperty - Property Damage not to exceed $250,000 for
security costs
Tax Treatment
Tenants Legal Liability
Terrorism coverage and the Supplemental United States certified Act ofTenorism
EndorsementA. United States Certified Act of Tenorism coverageB. Tenorism Coverage for Locations Outside of the United States annual aggregate
but not to exceed $100,000 annual aggregate for Property Removed from a
Location, Unnamed Locations and Flood
Transit not to exceed $250,000 for Business Interruption
Unnamed Locations
Valuable Papers and Records
AfM
The following deductible amounts shall apply per occurrence, unless otherwise stated, for insured loss or damage under
this Policy:
l. $100,000 Earthquake (per location for all coverages provided).
2. Flood (per occurrence for each location for all ooverages provided).
A. $100,000 at each location
Except:
B. $500,000 at "Tier I Flood Prone Locations" per Section H. Special Terms and Conditions of Form S-1, applying
separately to each location.
3. OffPremises Service Intemrption Waiting Period:
A. Properly Damage: $50,000
B. Business Interruption Waiting Period:
The Company will not be liable for business intemrption loss unless the period of liability exceeds 48 hours. Should
the period of liability exceed this time period, the loss will be calculated beginning from the time of loss, and will
not include this waiting period.
4. Data, Programs, or Software Deductible:
In the event of loss or damage to Dat4 Programs, or Software insured by this Policy caused by the malicious
introduction ofa machine code or instruction, no coverage is provided unless the period ofliability exceeds 48 hours
beginning from the time of insured loss or damage. The company's liability commences only after, and does not
include, the waiting period specified.
If the period of liability exceeds 48 hours, the insured loss or damage will be calculated based upon the amount of
such loss in excess of the waiting period, subject to a minimum deductible of $50,000 combined for all coverages.
Any period in which business operations or services would have not been maintained, or any period in which goods
would have not been produced will not be included as part of or serve to reduce the effect of any waiting period.
5. $1,000 Fine Arts, Valuable Papers.
6. $250,000 All Other Losses at Fort Gordon Water System.
7. $50,000 All Other Losses.
H. SPECIAL TERMS ANT} CONUTIONS:
l. PronertvExclusion
PROPERTY EXCLUDED is amended to include:
Personal Property, including Valuable Papers and Records, at the following locations:
Appleby Branch, 2260 W alton Way, Augusta, G A, 30904-4302
Page 4 of8
Municipal Complex lPlanningl Zone
Adult Probation House
Magnolia Cemetery
Carpentry Shop
Riverfront
Traffic & Engineering Field
BluffLock & Dam
May Park
Eastview Park, Eastview Community Center
Dyess Park
OId Government House
Police Dept/CourUGarage
Boat House Communify Center
Transfer Station
Main Library (New 2010)
Antique Mall
Augusta Judicial Center
Chamber of Commerce
Convention Center/Tee Center / Reynolds Street
Parking Deck
Radisson Conference Center / Parking Deck
Lift Stations (various locations)
County Water System (various locations)
5. Actual Cash Value Valuation - PRO lE (4/15)
LOSS ADruSTMENT AND SETTLEMENT, VALUATION, item l. is amendedto:
l) Adjustment of physical loss to property will be determined based on the lesser of the following unless stated
otherwise below or elsewhere in this Policy:
a) The actual cash value;
b) The cost to repair;
c) The cost to rebuild or replace on the same site with new materials of like size, kind and quality;
d) The cost to rebuild, repair or replace on the same or another site, but not to exceed the size and operating
capacity that existed on the date ofloss.
Applying to the following described location(s):
3405 Mike Padgett Highway (Old Savannah Road), Augusta, GA
2854 Pineview Road, Augusta, GA
1850 Broad Street, Augusta, GA
6. Notice of Cancellation/l{on-Renewal - PRO 53 (4/15)
The time required by the Company for mailing or delivering notice of cancellation or non-renewal ofthis policy to
thE FiTSt NAMCd INSUTEd AS ShOWN iN GENERAL CONDITIONS, CANCELLATIONAION-RENEWAL, iS
extended from 60 days to 90, except the notice for non-payment ofpremium remains at ten (10) days.
Page 6 of8
,4{M
525 Telfair Street, Augusta, GA 30901-5867
40 1 Hale Street, Augusta, GA 30901 -2426
7023rd Street, Augusta, GA 30901-2594
1157 5th Street, August4 GA 30901-2420
5th & Reynolds, Augusta, GA 30901
328 Riverfront Drive, Augusta, GA 30901-1961
Lock & Dam Road, Augusta, GA 30906
4th St & Walton Way, Augusta, GA 30901
644 Aiken Street, Augusta, GA 30901-2068
902 James Brown Boulevard, Augusta, GA3090l-2924
432Telfair Street, Augusta, GA 30901-2452
9th Street & Reynolds Street, Augusta, GA 30901
Riverfront Drive, Augusta, GA 30901
Broad Sheet, Augusta, GA 30906
825 Telfair Street, Augusta, GA 30901-2209
Reynolds Street, Augusta, GA 30901-1429
735 James Brown Boulevard, Augusta, GA 30901
600 Broad Street, Augusta, GA 30901
901/902 Reynolds Street, Augusta, GA 30901
Two l0th Street, Augusta, GA,30901
,4rfifi
7. United States Certified Act of Terrorism 2015
As respects the United States, its territories and possessions and the Commonwealth of Puerto Rico, the definition of
terrorism contained in DEFINITIONS is declared null and void and it is agreed that an event defined as a Certified
Act of Terrorism under the terms of the SUPPLEMENTAL UNITED STATES CERTIFIED ACT oF
TERRORISM ENDORSEMENT attached to this policy shall be considered terrorism within the terms ofthis
policy. Notwithstanding anything contained in this policy to the contrary, this policy provides coverage for direct
physical loss or damage to insured property and any resulting Business Intemrption loss, as provided in the policy,
caused by or resulting from a Certified Act of Terrorism only to the extent coverage is provided under the terms and
conditions ofthe SUPPLEMENTAL UNITED STATES CERTIFIED ACT OF TERRORISM ENDORSEMENT
attached to this policy. Any difference in limit between loss recoverable under the SUPPLEMENTAL UNITED
STATES CERTIFIED ACT OF TERRORISM ENDORSEMENT and this policy is not recoverable under this
policy.
Page 7 of8
,4rfi#
Wallace Branch, 1237 Laney Walker Boulevard, Augusta, GA,3OgOl-2770
Friedman Library, 1447 Jackson Road, Augustas GA,30909-216g
Main Library (New 2010), 825 Telfair Street, Augusta, GA, 30g}l_220gMain Library (old structure), 902 Greene Street, Augusta, GA, 30901
Maxwell Library,1927 Lumpkin Road, August4 GA, 30906
2. Pronertv Exclusion
PROPERTY EXCLUDED is amended to include:
Real and Personal Property at Fort Gordon, other than piping, pumps, equipment associated with the Fort GordonWater System.
Transmission and Qistribution Svstems Exclusion - pRO 132 (04/15)
PROPERTY EXCLUDED is amended to include:
Transmission and distribution systems, including poles, towers and fixtures, overhead conductors and devices,underground or underwaterconduit, underground or underwater conductors and devices, line hansformers, service
meters, street lighting and signal systems.
This exclusion does not apply to underground piping for the Fort Gordon water System.
Tier I Flood Pronq Locations
Tier I Flood Prone Locations are as follows:
Main Library 902 Greene Street, Augusta, GA 30901
Broad Street Park & Maintenance 1568 Broad street, Augusta, GA 30904
Municipal complex/Ir4unicipal Bldg/IT/Print shop 530 Greene sheet, Augusta, GA 30901
Dept of child & Family Services 520 Fenwick Street, Augusta, GA 30901
Fort Discovery/Parking Deck port Royal, Augusta, GA 3091I
J.
4.
Municipal Parking Garage
Law Enforcement Center
Sheriff Office Administration and Garage
Waste Water Treatment Plant
9l I Emergency Center
Polling Station #6
Engine Company #12
Engine Company #19
Engine Company #5
Engine Company #l
Engine Company #3
Engine Company #l
Fulcher Bldgs (004)
Hyde Park
Fulcher Bldgs (001 &002)
Fulcher Bldgs (003)
Marina
Page 5 of8
850 Ellis Street, Augusta, GA 30901
401 Walton Way, August4 GA 30901
400 & 402 Walton Way, Augusta, GA 30901
1820 Doug Barnard Parkway, Augusta, GA 30906
91 I 4th Street, Augusta, GA 30901 -2406
4th & Watkins, August4 GA 30906
5098 Mike Padgett Highway, Augusta, GA 30906
635 Sand Bar Ferry Road, Augusta, GA 30901-1941
1920 Martin Luther King Jr, Augusta, GA 30901-4034
302 Watkins Street, Augusta, GA 30901-5805
1099 Reynolds Street, Augusta, GA 30901-1 105
#l Broad Street, Augusta, GA 30906
507 l/2 Telfair Street, Augusta, GA 30901
2020 Leona Stroet, Augusta, GA 30901-3838
520 Greene Street, Augusta, GA 30901-1404
505 Telfair Street, Augusta, GA 30901-2309
Riverfront, Augusta, GA 30901
A{NI
I. INTltrv OF.I'ORMS:
The following forms are made part ofthis policy:
Tifle Form No. Edition
Declarations Page pRO DEC 4lOO (04/tS)
Declarations pRO S-l 4100 (04/15)
All Risk Coverage pRO AR 4100 (04/15)
Supplemental United States Certified Act of Terrorism 7312 (l/15)Endorsement
Georgia State Amendatory Endorsement AFM23?6 (04/15)
Total Premium including the United States Certified Act of Tenorism coverage: $405,000
Total Premium for the United States Certified Act of Tenorism: g12,000
If the option to purchase coverage for the United States Certified Act of Terrorism is elected, the Additional property
Damage Coverage Sub-Limit for Terrorism Coverage part A. will be amended to A. $500,0d0,000
Engineering Fees: $ 15,000
Applicable stete taxes' surcharges and fees are not included in this proposat. Applicable state taxes, surchargesand fees will be added to the invoice.
Any variations between this proposal letter and Affiliated FM forms versus yogr application are not provided.
This proposal expires February 1,2016.
Page 8 of8
POLICYHOLDER DISCLOSURE
NOTICE OF TERRORISM INSURANCE COVERAGE
Insured Name: Augusta Richmond County Date: 1219/2015
Account Number: 66650
Insurer Name: Affiliated FM Insurance Company
The Terrorism Risk Insurance Act of 2002, as amended and extended in 2005, 2007 and again in 2015, gives
you the right as part ofyour property insurance program to elect or reject insurance coverage for locations
within the United States or any territory or possession of the United States for losses arising out of acts of
terrorism, as defined and certified in accordance with the provisions of the act.
YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED FOR LOSSES RESULTING FROM
CERTIFIED ACTS OF TERRRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE
UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW.
UNDER THIS FORMULA, THE UNITED STATES GOVERNMENT GENERALLY PAYS 85% (AND
BEGINNING ON JANUARY 1, 2016, SHALL THEN DECREASE BY I PERCENTAGE POINT PER
CALENDAR YEAR UNTIL EQUAL TO 80 PERCENT) OF COVERED TERRORISM LOSSES
EXCEEDING A STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURER
REFERENCED ABOVE. ALSO, THERE IS A $IOO,OOO,OOO,OOO CAP ON THE F'EDERAL AND
INSURER SHARE OF LIABILITY STATING THAT IF THE AGGREGATE INSI]RED LOSSES
EXCEED $1OO,OOO,OOO,OOO DURING ANY CALENDAR YEA& NEITHER THE UNITED STATES
GOVERNMENT NOR AT{Y INSI]RER THAT HAS MET ITS INSURER DEDUCTIBLE SHALL
MAKE PAYMENT OR BE LIABLE FOR AI{Y PORTION OF THE AMOUNT OF SUCH LOSSES
THAT EXCEED $IOO,OOO,OOO,OOO. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED
BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY
THE FEDERAL GOVERNMENT UNDER TI{E ACT.
ACCEPTANCE OR REJECTION OF TERRORISM INSURANCE COVERAGE: UNDER FEDERAL
LAW, YOU HAVE THE RIGHT TO ACCEPT OR REJECT THIS OFFER OF COVERAGE FOR
TERRORIST ACTS COVERED BY THE ACT AS PART OF YOI.]R PROPERTY INSURANCE
PROGRAM. IF WE DO NOT RECEIVE THIS SIGNED DISCLOSURE FORM PRIOR TO THE POLICY
EFFECTIVEDATE OF February I,20I6,THENYOURPOLICY WIL REFLECTYOURDECISIONNOT
TO PURCHASE THE TERRORISM COVERAGE PROVIDED BY THE ACT.
I hereby elect to purchase coverage for terrorist acts covered by the act for an annual premium of
USD $12,000. This premium does not include applicable taxes or surcharges.
I hereby decline this offer ofcoverage forterrorist acts covered by the act.
Policyholder/Applicant Signature
Datc
Policyholder/Applicant Name
Edition January, 2015
Augusta Richmond County
Marketing Summary
Prepared by Dawson, Taylor & Company
Coveroge & Premium Comparison
Boiler & Machinery 5764,744,627 lncluded
Affiliated FM
Flood
Flood Tier 1
Earthquake
Terrorism
Optional Flood
s50,000 Deductible
$764,744,627 S393,ooo Full Blanket
S50,ooo,ooo !ncluded
S5,ooo,o00 lncluded
s100,000,000 lncluded with s100,000 deductible
St2,ooo
lncreased options available for Tier 1 Locations
Travelers 5764,744,G27 Sqgs,tzl Limited Blanket
Boiler & Machinery 5100,000,000 lncluded
Flood SO Not Available
Earthquake 550,000,000 lncluded
Terrorism St0,00O
NOTE:
Earthquake Deductible S100,000
Augusta Richmond County
Marketing Summary
Prepared by Dawson, Taylor & Company
Coveroge & Premium Comporison
Ss0,000 Deductible
Great American
Boiler & Machinery
Flood
Flood Tier L
Earthquake
Terrorism
Earthquake & Flood Deductible
Firemans Fund
Boiler & Machinery
**Flood
Flood Tier L
Earthquake
Terrorism
**Earthquake & Flood Deductible
Chubb
Boiler & Machinery
**Flood
Flood Tier L
Earthquake
Terrorism
Total Each Occurrence
Sso3,t7o Blanket
Included
!ncluded
Tier 1 Locations
lncluded with S100,000 deductible
S5,ooo
Stoo,ooo
5+90,956 Limited Blanket
lncluded
Not available
lncluded
Sto,soo
Stoo,ooo
5q'z,2t8 Blanket
lncluded
!ncluded
Not Available
Included
S8,5oo
s+00,000
Stoo,ooo
$764,744,627
S25,ooo,ooo
S25,ooo,ooo
Sl,ooo,ooo
Sz5,ooo,ooo
SToo,ooo,ooo
Sloo,ooo,ooo
S5o,ooo,ooo
So
S5o,ooo,ooo
5764,744,627
Sloo,ooo,ooo
S5o,ooo,ooo
5o
55o,ooo,ooo
**Earthquake & Flood Deductible
**Very Restrictive (No Tier I offered)
Augusta Richmond County
Marketing Declinations
Prepared by Dawson, Taylor & Company
1,. Philadelphia Limit Too Large
2. Scinnerer/CNA No Market for Municipality - Pricing
3. Lexington (AlG) Excessive Rate (Non Admitted in Georgia)
4. Liberty Mutual No Market - waiting
5. Great American Declined due to Corp. of Engineers Determination
6. Chubb Declined due to Corp. of Engineers Determination
7. Alliant Declined due to Rates/Capacity
8. Hartford Declined due to Rates/Capacity
Finance Committee Meeting
1/12/2016 1:10 PM
Commerical Property Insurance Renewal 2016
Department:Finance/Risk Management Division
Presenter:Joe Crozier
Caption:Approve property insurance coverage for 2016 offered through
Affiliated FM, current carrier, for a premium of $408,000 for full
blanket coverage and limited flood coverage in flood prone areas.
Background:Dawson & Taylor Insurance seeks annual quotes from the
insurance market for “all risk” coverage on buildings and
contents. Quotes are obtained from only carriers with an A or
better rating. There were 5 companies which responded with
quotes or declinations to quote. Affiliated FM was the low bidder
and is providing greater coverage for the exposure. Current
coverage carries a $50,000 deductible per occurrence except for
flood and earthquake. Please see attachments for quote summary
and list of declinations. Insurers providing coverage quotes were
Affiliated FM Insurance, Travelers Insurance, Great American,
Fireman’s Fund, and Chubb. Eight insurers either did not qualify
or declined to quote coverage for various reasons.
Analysis:
Financial Impact:A premium for blanket coverage is being offered on total property
values of $764,744,627, for $408,000 with a $50,000 deductible.
With the additional property value increase (TIV), Total Insured
Value, this equates to a premium reduction of approximately 6%,
$26,000 from the 2015 premium. The quote from Affiliated FM,
like last year included the change in flood coverage for properties
located in flood plains, considered “Tier I”. Those properties are
covered up to $5,000,000/occurrence with a $500,000 deductible.
The change in flood coverage which occurred in 2012 was due to
the action of the Corps of Engineers’ rating the levee as
“unacceptable” in 2010. This rating not only affected county
property but private property in flood prone areas as well.
Alternatives:1. Drop coverage and retain risk, 2. Reduce premiums by only
insuring those properties representing the largest losses should an
event damage these structures (Municipal Building, Law
Enforcement Center, Judicial Center, RCCI, etc.)
Recommendation:Approve insurance coverage for 2016 through Affiliated FM for
premium of $408,000 which includes flood coverage. Effective
date of coverage is February 1, 2016 through February 1, 2017.
Funds are Available
in the Following
Accounts:
611-01-5212 Risk Management General Insurance Account
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
1/12/2016 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on
December 8, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: