HomeMy WebLinkAbout2015-10-27-Meeting Mintues
Finance Committee Meeting Commission Chamber - 10/27/2015
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and
Hasan, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve budget amendment to fund temporary staffing in the Planning
& Development Department.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
2. Motion to approve the minutes of the Finance Committee held on October 13,
2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
3. Receive as information the financial reports for the period ended September 30,
2015
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information with the
correction of the figure of
$1.25 million to $1.125
million in the cover letter.
Motion Passes 4-0.
Commisioner
Sean Frantom
Commissioner
Sammie Sias Passes
4. Policy for accountability and transparency in dealing with SPLOST projects.
(Requested by Commissioner Sean Frantom)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve the
policy as outlined by the
Administrator. Mr.
Guilfoyle out.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
5. Request to approve a Resolution authorizing the filing of an application for
Fiscal Year 2017 Federal Transit Administration (FTA) Section 5303
Metropolitan Planning Grant
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve with the
inclusion of the language
used from the previous
document in 2014
regarding the certification
of the signature.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
Finance Committee Meeting
10/27/2015 1:15 PM
Attendance 10/27/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
10/27/2015 1:15 PM
Budget Amendment
Department:Planning & Development Department
Caption:Motion to approve budget amendment to fund temporary staffing
in the Planning & Development Department.
Background:The additional staffing was required at the beginning of the year
during the business license renewal season. In particular the
business license collection processes were modified which
resulted in increased collection of revenue and temporary help was
required. This request does include funding for temporary staffing
for the remainder of this year to assist with the business license
and alcohol license billing process.
Analysis:The temporary staffing was expected to be funded through savings
in operating expenses however additional funds are required. In
some cases the filling of vacant positions were delayed, but the
positions are now filled. We are requesting that the lapsed salaries
be used to fund the temporary staffing. This budget amendment
will provide for the transfer of funds from Salaries & Wages to
Temporary Staffing.
Financial Impact:The budget amendment will not increase the approved 2015
Budget for the department.
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: ORG KEY From
Obj Code To Obj Code TOTAL 101015160 5111110 S/W
5239112 Temp Workers $23,750.00 101072910 5111110 S/W
5239112 Temp Workers $13,500.00 217072210 5111110 S/W
5239112 Temp Workers $37,800.00 220016309 5111110 S/W
5239112 Temp Workers $10,000.00
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
10/27/2015 1:15 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
October 13, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
10/27/2015 1:15 PM
Presentation of 3rd Quarter (9/30/15) Financial Reports
Department:Finance
Caption:Receive as information the financial reports for the period ended
September 30, 2015
Background:Periodic financial reports are presented to keep the commission
aware of the financial status of the organization.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
10/27/2015 1:15 PM
SPLOST Projects
Department:
Caption:Policy for accountability and transparency in dealing with
SPLOST projects. (Requested by Commissioner Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
EXHIBIT 3
AUTHORIZING RESOLUTION (Page 1 of 2)
Resolution authorizing the filing of an application with the Department of Transportation, United States of America, and Georgia Department of Transportation, for a grant under Title 49 U.S.C.,
Section 5303.
WHEREAS, the Secretary of the US Department of Transportation and the Commissioner of the
Georgia Department of Transportation are authorized to make grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain obligations upon the
applicant, including the provision by it of the local project costs;
WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions
of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for
assistance under Title 49 U.S.C. Section 5303 the Applicant gives an assurance that it will
comply with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the
U.S. Department of Transportation requirements there under; and
WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged
Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and
administered to ensure that minority business shall have the maximum feasible opportunity to
compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by AUGUSTA GEORGIA
1. That the Designated Official , Mayor, hereinafter
referred to as The Official is authorized to execute and file an application on
behalf of Augusta Planning and Development Department with the Georgia
Department of Transportation, to aid in the financing of a technical study grant to implement specific items of the FY 2017 Augusta Regional Transportation Study –Unified Planning Work Program.
2. That the Official is authorized to execute and file with such application and
assurance or any other document required by U.S. Department of Transportation and Georgia Department of Transportation effectuating the purposes of this grant.
EXHIBIT 3
AUTHORIZING RESOLUTION (Page 2 of 2)
3. That the Official is authorized to furnish such additional information as the
U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project.
4. That the Official is authorized to set forth and execute Minority
Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project's procurement needs.
5. That the Official is authorized to execute a grant agreement on behalf of
Augusta Planning and Development Department with the Georgia Department of Transportation to aid in the financing of a technical study grant to implement specific items of the Augusta Regional Transportation Study FY 2017 Unified
Planning Work Program.
CERTIFICATE
The undersigned duly qualified and acting Mayor, of the Augusta Georgia certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting
of the Augusta Richmond County Commission held on
November 3, 2015.
If the applicant has an official seal, impress here
(Seal)
Hardie Davis, Jr.
Mayor, City of Augusta, Georgia
Lena J. Bonner, Clerk of Commission (Attest)
Date
EXHIBIT 6
(Page 1 of 2)
FTA FISCAL YEAR 20__ CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 20__ CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM-Web)
Name of Applicant: ____________________________________________________________
The Applicant agrees to comply with applicable provisions of Groups 01 – 24. ______
OR
The Applicant agrees to comply with applicable provisions of the Groups it has selected:
Group Description
01. Required Certifications and Assurances for Each Applicant. ______
02. Lobbying. ______
03. Procurement and Procurement Systems. ______
04. Private Sector Protections. ______
05. Rolling Stock Reviews and Bus Testing. ______
06. Demand Responsive Service. ______
07. Intelligent Transportation Systems. ______
08. Interest and Financing Costs and Acquisition of Capital Assets by Lease. ______
09. Transit Asset Management Plan and Public Transportation Agency Safety Plan. ______
10. Alcohol and Controlled Substances Testing. ______
11. Fixed Guideway Capital Investment Grants Program (New Starts, Small
Starts, and Core Capacity) and Capital Investment Program in Effect before MAP-21. ______
12. State of Good Repair Program. ______
13. Fixed Guideway Modernization Grant Program. ______
14. Bus and Bus Facilities Formula Grants Program and Bus and Bus Related
Equipment and Facilities Grant Program (Discretionary). ______
15. Urbanized Area Formula Grants Programs, Passenger Ferry Grants Program,
and Job Access and Reverse Commute (JARC) Program. ______
16. Seniors/Elderly/Individuals with Disabilities Programs and New Freedom Program. ______
17. Rural/Other Than Urbanized Areas/Appalachian Development/Over-the-Road Bus
Accessibility Programs. ______
18. Public Transportation on Indian Reservations Programs
(also known as the Tribal Transit Programs). ______
19. Low or No Emission/Clean Fuels Grant Programs. ______
20. Paul S. Sarbanes Transit in Parks Program. ______
21. State Safety Oversight Program. ______
22. Public Transportation Emergency Relief Program. ______
23. Expedited Project Delivery Pilot Program. ______
24. Infrastructure Finance Programs. ______
EXHIBIT 6
(Page 2 of 2)
Appendix A
FEDERAL FISCAL YEAR 20__ FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project)
AFFIRMATION OF APPLICANT
Name of the Applicant:
Name and Relationship of the Authorized Representative:
BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all Federal statutes and regulations, and follow applicable Federal guidance, and comply with the Certifications and Assurances as indicated on the foregoing page
applicable to each application its Authorized Representative makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 20__, irrespective of whether the individual that acted on his or her Applicant’s behalf continues to represent it. FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should
apply to each Project for which it seeks now, or may later seek FTA funding during Federal Fiscal Year 20__. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal
provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized by 49 U.S.C. chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any other statements made by me on behalf of the Applicant are true and accurate.
Signature Date:
Name
Authorized Representative of Applicant AFFIRMATION OF APPLICANT’S ATTORNEY For (Name of Applicant):
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been
legally made and constitute legal and binding obligations on it. I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might
adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA Project or Projects.
Signature Date:
Name
Attorney for Applicant
Each Applicant for FTA funding and each FTA Grantee with an active Capital or Formula Project must provide an Affirmation of Applicant’s Attorney pertaining to the Applicant’s legal capacity. The Applicant may enter its signature in lieu of the Attorney’s signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year.
Finance Committee Meeting
10/27/2015 1:15 PM
Transit Planning Grant Application - FY 2017
Department:Planning and Development
Caption:Request to approve a Resolution authorizing the filing of an
application for Fiscal Year 2017 Federal Transit Administration
(FTA) Section 5303 Metropolitan Planning Grant
Background:The Augusta Planning and Development Department (APDD) is
the metropolitan transportation planning staff of the Augusta
Regional Transportation Study serving as Metropolitan Planning
Organization (MPO) representing Richmond County,
Georgia. The APDD is required to submit an application to the
Georgia Department of Transportation Division of Intermodal as
the state administrator of federal funds under Title 49 USC
Federal Transit Administration Section 5303 Metropolitan
Planning funds. This grant funds conducting metropolitan
transportation planning including public transit work tasks in the
FY 2017 Unified Planning Work Program. These funds are
included in the 2016 budget for Planning and Development
Department.
Analysis:Without approval of this item the Augusta Planning and
Development Department cannot proceed with submitting the
grant application to GDOT by the due date, November 30, 2015.
Financial Impact:Local matching funds will be provided by the City of Augusta in
an 80/10/10% split: 80% ($161,858) from the U.S. Department of
Transportation – Federal Transit Administration, 10% ($20,322)
from Georgia Department of Transportation, and 10% ($20,322)
from the city. The amount of this grant is the same as in FY 2016.
The local matching funds are included in the 2016 budget request
for Planning and Development Department.
Alternatives:Approve the Resolution authorizing the filing of the application
and the commitment of the 10% local matching funds.
Recommendation:Approve the Resolution and the local match
Funds are Available
in the Following
Accounts:
Funds aer expected to be available in GL 220016309
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission