HomeMy WebLinkAbout2015-06-09-Meeting Mintues
Finance Committee Meeting Commission Chamber - 6/9/2015
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and
Hasan, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Present the 2016 Budget Calendar for approval.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commisioner Sean
Frantom Passes
2. Consider a request from the Asociacion Cultural Hispanoamericana for the
Commission to provide the use of the Augusta Common free of charge for the
23rd Annual Hispanic Festival on October 9, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve for
both usage and
cleanup fees.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commissioner
Ben Hasan Passes
3. Motion to approve the minutes of the Finance Committee held on May 26, 2015.
Item
Action:
Approved
www.augustaga.gov
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Sammie Sias
Commissioner Ben
Hasan Passes
4. Motion to approve additional funding for the Extension Service in order to
assure continued services in the position of County Extension Agent.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve the
funding from the
Contingency Fund.
Motion Passes 4-0.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
5. Approve proposed calendar for SPLOST VII. The proposed election date is
November 3, 2015.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Hasan votes No.
Motion Passes 3-1.
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
Finance Committee Meeting
6/9/2015 1:05 PM
Attendance 6/9/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA, GEORGIA
2016 BUDGET PLAIG CALEDAR
JUE 2015
June 9, 2015 Finance Committee approves FY2016 Budget Calendar.
June 16, 2015 Commission approves FY 2016 Budget Calendar.
JULY 2015
July 16, 2015 Distribution of Budget Calendar and Instructions during department head meeting.
July 27, 2015 Departments with OneSolution access may start entering in Budget Item Detail.
AUGUST 2015
August 3, 2015 Departmental budgets due to Finance (for departments without access to
OneSolution system). Budget analysts begin review of proposed budgets for
departmental work sessions.
August 10, 2015 Deadline for OneSolution users entering budgets into Budget Item Detail module.
SEPTEMBER 2015
Sept. 1-11, 2015 Departmental Work Sessions (call if desired). Work sessions will be led by the
Finance Department with a report of new programs and personnel submitted to the
Administrator. Administrator will be aware of all budget hearings; however her
attendance will not be mandatory. A representative of the administrator’s office
will be in all sessions.
September 30, 2015 Budget summary presented to Administrator by Finance Department.
OCTOBER 2015
October 20, 2015 FY 2016 Proposed Budget presented to Augusta-Richmond County Commission by
the Administrator.
October 27, 2015 Publish Public Hearing Notice in newspaper.
OVEMBER 2015
November 3, 2015 PUBLIC TOW MEETIG / COMMISSIO MEETIG
Public Hearing of 2016 Budget.
November 10, 2015 Publish Notice of Budget Adoption in newspaper.
November 17, 2015 Adoption of the FY 2016 Budget by the Augusta-Richmond County
Commission
JAUARY 2016
January 1, 2016 Effective date for the Fiscal year 2016 Budget.
Finance Committee Meeting
6/9/2015 1:05 PM
Approve the 2016 Budget Calendar
Department:Finance
Caption:Present the 2016 Budget Calendar for approval.
Background:The Budget Calendar establishes tentative dates for the completion
of the various stages of the 2016 budget preparation and adoption
process. The calendar is presented for approval consistent with the
legal requirements in accordance with OCGA 36-81-5. The budget
calendar, as planned, will facilitate developing, reviewing, and
deliberations by the legislative body, input from the citizens of
Augusta-Richmond County and adoption of FY2016 budget on a
timely basis. The budget will also be adopted prior to fiscal year
2016.
Analysis:N\A
Financial Impact:N\A
Alternatives:Revise dates.
Recommendation:Approve Budget Calendar for FY2016 as indicated on the
attachment.
Funds are Available
in the Following
Accounts:
N\A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Finance Committee Meeting
6/9/2015 1:05 PM
Asociacion Cultural Hispanoamericana
Department:Clerk of Commission
Caption:Consider a request from the Asociacion Cultural
Hispanoamericana for the Commission to provide the use of the
Augusta Common free of charge for the 23rd Annual Hispanic
Festival on October 9, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
6/9/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
May 26, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance Committee Meeting
6/9/2015 1:05 PM
Motion to approve additional funding for the Extension Service
Department:Extension Service
Caption:Motion to approve additional funding for the Extension Service in
order to assure continued services in the position of
County Extension Agent.
Background:The position of Extension Agent for Richmond County has been
vacant since the retirment of Sid Mullis in 2013. After his
retirement, he entered a contract with UGA Extension Service to
provide those same services on a part time basis at a reduced cost.
The contract was scheduled to end June 30, 2016. The State of
Georgia Extension Service administration has made the decision
to terminate contracts for all of the retiree-rehires on July 1, 2015
in order to save money from state budget cuts. The cuts come as a
result of the state legislature appropriating the money for 1% pay
raise but the board of regents mandating that all units in the
University system give an average 5% pay raise. The cost of this
for the Extension Service statewide is almost 1 million dollars.
Analysis:Last month, the extension service gave notification that contracts
for all retiree-rehires were being terminated effective June 30,
2015. In order to assure that Richmond County has an extension
agent, the City could contract with Mr Mullis until a full time
County Extension Coordinator is hired in 2016.
Financial Impact:$10,000 increase of expense budget to cover extension agent's
salary due to State funding cuts.
Alternatives:If not approved the result would be a loss of services to ARC
citizens until new Coordinator is hired in 2016.
Recommendation:Approve funding in the amount of $10,000. Augusta would then
enter a contract with Mr. Mullis to replace the previous one held
with UGA Extension Service.
Funds are Available
in the Following
Accounts:101101110/6011110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta Georgia
Timeline for SPLOST VII
Election date: November 3, 2015
November 3rd -
election Item
June 9, 2015 Committee Meeting
June 16, 2015 Commission Meeting
The Commission will be presented with the recommended SPLOST VII Timeline.
Review and discuss the timeline, the period of years for the SPLOST, etc. Authorize
Mayor to meet with Mayors of Hephzibah and Blythe
Notices Mailed to Inter-Governmental Agencies
Mayor's Office mails notices of meeting of governing authorities to the Mayors of
Hephzibah and Blythe to discuss inter-governmental agreement for distribution of
SPLOST VII proceeds. Notices must be mailed or delivered 10 days prior to the
meeting.
Inter-Governmental Informational Meeting
Local governments will hold meeting to discuss inter-governmental agreement for
distribution of SPLOST proceeds.
July 10, 2015 SPLOST Request Forms Due
This is the deadline for all SPLOST requests to be submitted to Administration for
review and compilation.
Compilation & Review of RequestsAll requests will be reviewed to verify all necessary information is presented. All
information will be compiled to establish a final complete requested list to provide to
Commission.
July 14, 2015 Tentative SPLOST VII List Provided
The requested SPLOST VII List is provided to Commissioners for review.
July 14, 2015
Notices Mailed to Inter-Governmental AgenciesMayor's Office mail notices of meeting of governing authorities to the Mayors of
Hephzibah and Blythe to discuss inter-governmental agreement for distribution of
SPLOST VI proceeds. Notices must be mailed or delivered 10 days prior to the
meeting.
Inter-Governmental Meeting
Local governments will hold meeting to discuss inter-governmental agreement for
distribution of SPLOST proceeds. They must meet no less than thirty (30) days prior
to the Call of Election by the Board of Elections.
August 18, 2015 Final SPLOST VII project list approved by Commission
August 19, 2015 to
August 28, 2015 Staff Preparation
The Staff and City Attorney will prepare all necessary documentation.
June 18, 2015
June 29, 2015
July 20, 2015
July 31, 2015
Commission vote to authorize mayor to issue notice of Intergovernmental Meeting
to City of Hephzibah and City of Blythe
July 8, 2015 to July
13, 2015
Augusta Georgia
Timeline for SPLOST VII
Election date: November 3, 2015
November 3rd -
election Item
Approval of Intergovernmental Agreements
Augusta 25, 2015 Augusta approve Intergovernmental Agreement with Hephzibah and Blythe
August 25, 2015 to Hephzibah and Blythe approve Intergovernmental Agreement with
August 31, 2015 Augusta.
Commission Passes SPLOST Resolution
Commission passes SPLOST Resolution for November ballot. Special called meeting
before committee meetings. (Must be at least 60 days prior to election)
September 3, 2015 Board of Elections Convenes
The Board of Elections convenes in regular session to issue Call of Election.
Notice to Newspaper
Send Notice of Election/Resolution to newspaper for publication. Notice must be
published once per week for four consecutive weeks prior to the election.
October 1, 2015 Legal Notices Published - required for bonds
October 8, 2015 Legal Notices Published
October 15, 2015 Legal Notices Published
October 22, 2015 Legal Notices Published
October 29, 2015 Legal Notices Published
November 3, 2015 Date of Election
September 1, 2015
September 22, 2015
Finance Committee Meeting
6/9/2015 1:05 PM
Proposed SPLOST VII Calendar
Department:Finance / Administrator
Caption:Approve proposed calendar for SPLOST VII. The proposed
election date is November 3, 2015.
Background:Collections for SPLOST VI are projected to end in the first quarter
of 2016. The proposed calendar sets key dates for a November 3,
2015 election.
Analysis:
Financial Impact:n/a
Alternatives:revise calendar
Recommendation:approve proposed calendar
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission