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Home My WebLink About2015-04-28-Meeting Mintues Finance Committee Meeting Commission Chamber - 4/28/2015 ATTENDANCE: Present: Hons. Guilfoyle, Chairman; Sias, Vice Chairman; Frantom and Hasan, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Approve the request by the Executive Director of Augusta Regional Airport for replacement of one older emergency response vehicle to update the Augusta Regional Airport Fire Department’s fleet. Approved by the Augusta Aviation Commission on 26 March 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 2. Approve the replacement of 4 public safety vehicles for the Marshal’s Department using Phase VI Sales Tax designated for public safety vehicles. Bid 15-130. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 3. Approve the replacement of 27 Public Safety Vehicles for the Sheriff’s Office Item Road Patrol Division, Traffic Division and Sheriff's Administration for 2015. Bid 15-130. Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 4. Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). (Referred from April 14 Finance Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tabling this item until a further request for it to come forward. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 5. Motion to approve the minutes of the Finance Committee held on April 14, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 6. Receive as information financial reports for the period ended March 31, 2015. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result www.augustaga.gov Approve Motion to approve. Motion Passes 4-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes Finance Committee Meeting 4/28/2015 1:10 PM Attendance 4/28/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 2015 EXPEDITION XL BID State Contract # 99999-SPD-ES40199373-004 Speedway Ford Bobby Jones Sales Ford 1710 n. Expressway 3480 Wrightsboro Rd. Griffin, GA Augusta, GA Year 2015 2015 2015 2015 2015 Brand Ford Ford Ford Ford Ford Model Expedition XL Expedition XL Expedition XL Expedition XL Expedition XL Delivery Date 6-8 Weeks 6-8 Weeks 1.01 Base Price $27,267.71 $33,461.00 $45,458.00 $45,458.00 $43,719.00 1.02 Running Boards $383.00 Inc 1.03 Tow Package $536.00 Inc 1.04 Daytime Running Lights $40.00 Inc 1.05 4 x 4 Drive $2,880.00 Inc 1.06 Fleet Convenience Package $345.00 Inc 1.07 All Weather Floor Mats $72.00 Inc 1.08 Delivery Fee $230.00 Inc 6.01 Emergency Equipment (West Chatham)$2,193.00 $2,193.00 $2,193.00 $2,193.00 $2,193.00 Total $33,946.71 $35,654.00 $47,651.00 $47,651.00 $45,912.00 Cost Analysis - FOR 2015 FORD EXPEDITION XL FOR AIRPORT FIRE DEPARTMENT *MSRP, Avg Price and Estimated Final Price was acquired from trTRUECar.com * MSRP * Avg Price * Estimated Final Price Finance Committee Meeting 4/28/2015 1:10 PM 2015 - Augusta Regional Airport Request Department:Finance Department - Fleet Management Division Caption:Approve the request by the Executive Director of Augusta Regional Airport for replacement of one older emergency response vehicle to update the Augusta Regional Airport Fire Department’s fleet. Approved by the Augusta Aviation Commission on 26 March 2015. Background:The Augusta Regional Airport Executive Director, Mr. Roy Williams would like to replace an Augusta Aviation Fire Department Expedition, an older emergency response vehicle, asset number 205001, a 2005 model with 142,026 miles with a new, more updated vehicle. The Aviation Commission approved the replacement on March 26, 2015. These units are a crucial part of the Fire Department’s emergency response group and need to be highly reliable since they answer calls that may involve the public’s safety. The new replacement vehicle would allow the department to have a more reliable vehicle to respond to these calls and also carry out their many daily activities more efficiently. Analysis:Fleet Management has requested to utilize the Georgia State bid contract in order to purchase the requested vehicle. The Georgia state bid contract number is SWC99999-SPD-ES40199373-004 and assures the best pricing throughout the state for this particular type of vehicle. Financial Impact:The emergency response vehicle will be purchased for $33,946.71. Funding for the purchase of this vehicle will be provided by the airport’s fire department’s capital outlay fund utilizing the Georgia Municipal Association’s lease program for 36 months. The lease will require 3 annual payments of $11,315.57 each Alternatives:Approve the request or don't approve the request Recommendation:: Approve the request for the replacement of one emergency response vehicle for the Augusta Regional Airport Fire Department and declare the replaced vehicle as surplus. Funds are Available in the Following Accounts: GMA Lease funds:631-00-0000/11.19114 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Tuesday, February 17, 2015 at 11:00 a.m. for furnishing: Bid Item 15-127 10,000 GVW Pickup Truck for Fleet Department Bid Item 15-128 8,500 GVW Pickup Truck for Fleet Department Bid Item 15-130 Dodge Charger Police Vehicle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 15, 22, 29, February 5, 2015 Metro Courier January 21, 2015 Revised: 1/8/2015 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 Attachment B YES YES YES E-Verify #388164 575215 369935 SAVE Form YES YES YES 5.01 Administrative package $24,917.00 $24,853.00 $24,927.00 5.02 Civil package $26,090.00 $25,881.00 $26,100.00 5.03 Marshal package $27,939.00 $27,492.00 $27,975.00 5.04 Patrol package $29,490.00 $28,961.00 $29,544.00 5.05 Traffic package $29,820.00 $29,242.00 $29,874.00 6.01 HEMI 5.7 Liter engine $500.00 $450.00 $1,985.00 6.02 All-wheel drive $1,500.00 $1,595.00 $4,399.00 6.03 Rear mounted backup sensor system $312.00 $312.00 EXCEPTION 6.04 Rear view backup camera system $312.00 $312.00 EXCEPTION 6.05 Special exterior paint colors each $445.00 $445.00 $445.00 6.06 Police Charger “Convenience Group”$427.00 $440.00 $427.00 6.07 Police Charger “Connectivity Group” NOT AVAILABLE BLUETOOTH IS NOW STANDARD STANDARD-NO CHARGE N/A 7.01 1 each Whelen model SX8BBBB thin line LED light bar $1,635.00 $1,430.00 $1,660.00 7.02 1 each Jotto Desk 425-6175 $435.00 $375.00 $435.00 7.03 1 each Jotto Desk 425-6260 armrest $47.00 $45.00 $47.00 7.04 1 each Jotto Desk 425-3704 cup holder $40.00 $37.00 $40.00 7.05 1 each Havis Shields $280.00 $240.00 $280.00 7.06 1 each Sho-Me model 05.6000 six control switch power $120.00 $120.00 $120.00 7.07 1 each Outlet receptacle $40.00 $25.00 $40.00 7.08 2 each Talon rocker switches $10.00 $10.00 $10.00 7.09 Jumper cable connection $175.00 $165.00 $175.00 7.10 Corner Lighting $390.00 $350.00 $390.00 7.11 1 each Whelen model SLPMMBB Blue/Blue dual LED flasher light $275.00 $240.00 $275.00 7.12 1 each Whelen model SLPMMBA dual LED flasher light $275.00 $240.00 $275.00 7.13 1 each Whelen model Alpha $205.00 $190.00 $205.00 7.14 1 each Whelen model $200.00 $175.00 $200.00 7.15 1 each Setina #10S-C $580.00 $495.00 $580.00 7.16 1 each full lower extension plate with toe kick $70.00 $55.00 $70.00 Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 93 Mandatory Pre-Bid Conference/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 5.00 VEHICLE/OPTIONS REQUIRED Bid Opening Bid Item #15-130 Dodge Charger Police Vehicle for Augusta, Georgia - Fleet Department Bid Due: Tuesday, February 17, 2015 at 11:00 a.m. 6.00 OPTIONAL ITEMS: 7.00 OUTFITTER’S SPECIALTY ITEMS: Page 1 of 2 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 7.17 Rear door panels $195.00 $150.00 $195.00 7.18 Rear side window barriers $175.00 $170.00 $175.00 7.19 Rear seat $450.00 $425.00 $450.00 7.20 Floor Pan $150.00 $150.00 $150.00 7.21 Shotgun mount and lock $275.00 $275.00 $275.00 7.22 Shotgun mount $90.00 $65.00 $90.00 7.23 Push bumper $360.00 $325.00 $360.00 7.24 Headlight guard $295.00 $295.00 $295.00 7.25 # 35 window tint film application $125.00 $125.00 $125.00 7.26 Fire extinguisher $45.00 $55.00 $45.00 APPROXIMATE DELIVERY SCHEDULE: 8 TO 10 WEEKS 90 TO 150 DAYS ARO 6 TO 8 WEEKS 2015 DODGE CHARGER POLICE AUTOMOBILE: Page 2 of 2 Finance Committee Meeting 4/28/2015 1:10 PM 2015 - Marshal's Vehicle Replacements Department:Finance - Fleet management Division Caption:Approve the replacement of 4 public safety vehicles for the Marshal’s Department using Phase VI Sales Tax designated for public safety vehicles. Bid 15-130. Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – 5th year. The initial plan of 2008 called for the replacement of approximately 4 vehicles per year for the Marshal’s Office. Last year there were no cars meeting the replacement criteria, however, this year 4 cars are eligible for replacement. The individual evaluations are attached for review. The Marshal’s Office supports the Courts with security, Airport security, building security, delivery of Court papers (Court Services), conduct Court directives and transport prisoners. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the public safety vehicles (Dodge Chargers), Bid 15-130. Bids were received from four venders; Akins Ford Corp, Butler Dodge and Thomson Chrysler . See attached documents. Financial Impact:The individual cost for each car is $25,344.00. The total cost for the 4 vehicles is $101,376.00. Alternatives:1.) Approve the request, 2.) Approve the request in part, 3.) Disapprove the request, Recommendation:Approve the request to purchase 4 public safety vehicles of the Marshal’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Phase VI, 5th year Public Safety Vehicles REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Asset # Year Make Model Odomete r Reading Age Miles Maint Cost Reli ability Cond Total Points 205095 2006 Ford Crown Victoria 171,432 9 17 3 1 2 32 207014 2007 Ford Crown Victoria 169,638 8 16 2 2 2 30 207034 2007 Ford Crown Victoria 167,811 8 16 4 2 2 32 207018 2007 Ford Crown Victoria 163,356 8 16 3 1 2 30 207010 2007 Ford Crown Victoria 162,390 8 16 3 1 2 30 208058 2008 Ford Crown Victoria 161,236 7 16 4 3 2 32 207031 2007 Ford Crown Victoria 160,688 8 16 3 2 2 31 204168 2005 Ford Crown Victoria 160,276 10 16 3 1 2 32 206075 2007 Ford Crown Victoria 158,284 8 15 4 1 2 30 207020 2007 Ford Crown Victoria 157,222 8 15 4 2 2 31 209077 2009 Ford Crown Victoria 155,576 6 15 3 1 2 27 205093 2006 Ford Crown Victoria 154,292 9 15 4 4 2 34 208067 2009 Ford Crown Victoria 152,522 6 17 4 3 2 32 207013 2007 Ford Crown Victoria 152,298 8 14 4 3 2 31 207017 2007 Ford Crown Victoria 152,292 8 14 4 5 2 22 207035 2007 Ford Crown Victoria 151,914 8 12 4 3 2 29 204181 2005 Ford Crown Victoria 151,448 10 14 3 1 2 30 205108 2006 Ford Crown Victoria 146,918 9 14 3 2 2 30 205106 2006 Ford Crown Victoria 146,559 9 12 3 4 2 30 205103 2006 Ford Crown Victoria 146,275 9 14 3 3 2 31 207041 2007 Ford Crown Victoria 131,038 9 13 3 2 2 29 205109 2005 Ford Crown Victoria 135,703 10 13 4 3 2 32 208082 2008 Ford Crown Victoria 128,724 7 12 3 2 3 27 205112 2005 Ford Crown Victoria 141,479 10 14 3 2 2 31 994283 2000 Ford Crown Victoria 160,752 15 16 4 3 3 41 F02306 2003 Ford Crown Victoria 149,074 12 14 3 2 2 33 <18 points Excellet 18-22 points 23-27 points 28 +points Needs immediate Consideration for replacement ROAD PATROL TRAFFIC DIVISION ADMINISTRATION Good Qualifies for Replacement Invitation To Bid Sealed bids will be received at this office until Tuesday, February 17, 2015 at 11:00 a.m. for furnishing: Bid Item 15-127 10,000 GVW Pickup Truck for Fleet Department Bid Item 15-128 8,500 GVW Pickup Truck for Fleet Department Bid Item 15-130 Dodge Charger Police Vehicle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 15, 22, 29, February 5, 2015 Metro Courier January 21, 2015 Revised: 1/8/2015 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 Attachment B YES YES YES E-Verify #388164 575215 369935 SAVE Form YES YES YES 5.01 Administrative package $24,917.00 $24,853.00 $24,927.00 5.02 Civil package $26,090.00 $25,881.00 $26,100.00 5.03 Marshal package $27,939.00 $27,492.00 $27,975.00 5.04 Patrol package $29,490.00 $28,961.00 $29,544.00 5.05 Traffic package $29,820.00 $29,242.00 $29,874.00 6.01 HEMI 5.7 Liter engine $500.00 $450.00 $1,985.00 6.02 All-wheel drive $1,500.00 $1,595.00 $4,399.00 6.03 Rear mounted backup sensor system $312.00 $312.00 EXCEPTION 6.04 Rear view backup camera system $312.00 $312.00 EXCEPTION 6.05 Special exterior paint colors each $445.00 $445.00 $445.00 6.06 Police Charger “Convenience Group”$427.00 $440.00 $427.00 6.07 Police Charger “Connectivity Group” NOT AVAILABLE BLUETOOTH IS NOW STANDARD STANDARD-NO CHARGE N/A 7.01 1 each Whelen model SX8BBBB thin line LED light bar $1,635.00 $1,430.00 $1,660.00 7.02 1 each Jotto Desk 425-6175 $435.00 $375.00 $435.00 7.03 1 each Jotto Desk 425-6260 armrest $47.00 $45.00 $47.00 7.04 1 each Jotto Desk 425-3704 cup holder $40.00 $37.00 $40.00 7.05 1 each Havis Shields $280.00 $240.00 $280.00 7.06 1 each Sho-Me model 05.6000 six control switch power $120.00 $120.00 $120.00 7.07 1 each Outlet receptacle $40.00 $25.00 $40.00 7.08 2 each Talon rocker switches $10.00 $10.00 $10.00 7.09 Jumper cable connection $175.00 $165.00 $175.00 7.10 Corner Lighting $390.00 $350.00 $390.00 7.11 1 each Whelen model SLPMMBB Blue/Blue dual LED flasher light $275.00 $240.00 $275.00 7.12 1 each Whelen model SLPMMBA dual LED flasher light $275.00 $240.00 $275.00 7.13 1 each Whelen model Alpha $205.00 $190.00 $205.00 7.14 1 each Whelen model $200.00 $175.00 $200.00 7.15 1 each Setina #10S-C $580.00 $495.00 $580.00 7.16 1 each full lower extension plate with toe kick $70.00 $55.00 $70.00 Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 93 Mandatory Pre-Bid Conference/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: 3 Total Noncompliant: 0 5.00 VEHICLE/OPTIONS REQUIRED Bid Opening Bid Item #15-130 Dodge Charger Police Vehicle for Augusta, Georgia - Fleet Department Bid Due: Tuesday, February 17, 2015 at 11:00 a.m. 6.00 OPTIONAL ITEMS: 7.00 OUTFITTER’S SPECIALTY ITEMS: Page 1 of 2 UNOFFICIAL Vendors AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 7.17 Rear door panels $195.00 $150.00 $195.00 7.18 Rear side window barriers $175.00 $170.00 $175.00 7.19 Rear seat $450.00 $425.00 $450.00 7.20 Floor Pan $150.00 $150.00 $150.00 7.21 Shotgun mount and lock $275.00 $275.00 $275.00 7.22 Shotgun mount $90.00 $65.00 $90.00 7.23 Push bumper $360.00 $325.00 $360.00 7.24 Headlight guard $295.00 $295.00 $295.00 7.25 # 35 window tint film application $125.00 $125.00 $125.00 7.26 Fire extinguisher $45.00 $55.00 $45.00 APPROXIMATE DELIVERY SCHEDULE: 8 TO 10 WEEKS 90 TO 150 DAYS ARO 6 TO 8 WEEKS 2015 DODGE CHARGER POLICE AUTOMOBILE: Page 2 of 2 Finance Committee Meeting 4/28/2015 1:10 PM 2015 - Sheriff's Vehicle Request Department:Finance Department - Fleet Management Division Caption:Approve the replacement of 27 Public Safety Vehicles for the Sheriff’s Office Road Patrol Division, Traffic Division and Sheriff's Administration for 2015. Bid 15-130. Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – fourth year. The initial plan of 2008 (when preparing the Sales Tax Referendum) called for the replacement of approximately 42 patrol/pursuit vehicles per year, however with the production curtailment of the Crown Victoria coupled with the increase in pricing, the number of vehicles being requested has been adjusted/reduced to meet the funds available through Phase VI Sales Tax. The following vehicles are being requested for 2014; 1). Road Patrol Division – 21 pursuit vehicles (Dodge Chargers) at $29,490.00 each or $619,290.00 total. 2). Traffic Division – 4 pursuit vehicles (Dodge Chargers) at $29,820.00 each or $119,280.00 3). Sheriff Admistration – 2 Dodge Chargers (Admin Package) at $ 25,917.00 or $50,688.00 A total of $789,258. Other vehicles will be requested at a later date. Fleet Management is in the process of submitting a request for bids to obtain pricing. The deadline for ordering the Dodge Chargers was release for the end of May. Vehicles will be replaced on a one for one basis see attached assessment sheet. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the police pursuit vehicles (Dodge Chargers) , Bid 15-130. Bids were received from three venders; Akins Ford Corp, Butler Dodge and Thomson Chrysler. Akins Ford Corp was the low bidder. See attached “tab sheet’s for bid results. For the Patrol package, Akins Dodge was low bidder at $29,490.00 each. For the Traffic package Akins Dodge was low bid at $$29,820.00 each. For the Admin package, Aikens Dodge was again the low bidder with $25,314.0000 each. Additional vehicles will be requested once Fleet Management received pricing. Financial Impact:1). Road Patrol Division – 21 pursuit type vehicles (Dodge Chargers) at $ 619,290; Traffic Division – 4 pursuit type vehicles (Dodge Chargers) at $119,280.00 and 2 for Sheriff’s Admin at $50,688.00. The total for the 3 divisions is $789,258.00. Alternatives:1.) Approve the request, 2.) Approve the request in part 3.) Disapprove the request. Recommendation:Approve the request to purchase 27 public safety vehicles for the Sheriff’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Phase VI Sales Tax - Public Safety Vehicles REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Finance Committee Meeting 4/28/2015 1:10 PM Development Agreement with HIX Broad Street, LLC Department:Finance / Administrator Caption:Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). (Referred from April 14 Finance Committee) Background:In 2013 the Augusta Commission creates the Downtown Tax Allocation District (TAD 4) using the Redevelopment Powers Law (O.C.G.A. 36-44-1). The purpose of a Tax Allocation District is to offer economic incentives to enhance the redevelopment within the district. This will be the first redevelopment agreement in this TAD. Analysis:The use of a TAD has allowed Augusta to offer economic incentives funded by the incremental growth in the tax base of the TAD. The Holiday Inn Express (HIX) is the first business to redevelop a property in TAD 4. The attached development agreement reimburses HIX Broad Street, LLC for its investment in infrastructure redevelopment costs from the Special Fund as ad valorem taxes are collected. Financial Impact:Funds for the reimbursement of the redevelopment costs will come from the incremental growth in TAD 4. No sales tax will be used for the reimbursement of HIX Broad Street, LLC redevelopment costs. The local sales taxes generated by the Holiday Inn Express go to Augusta. Alternatives:n/a Recommendation:approve development agreement Funds are Available in the Following Accounts: fund 294 (TAD 4) REVIEWED AND APPROVED BY: Finance Committee Meeting 4/28/2015 1:10 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Finance Committee held on April 14, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting 4/28/2015 1:10 PM Receive as information 1st qtr 2015 Financial Reports Department:Finance Caption:Receive as information financial reports for the period ended March 31, 2015. Background:Periodic financial reports are presented to keep the commission apprised of the financial condition of the organization Analysis: Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission