HomeMy WebLinkAbout2022-10-25-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 10/25/2022
ATTENDANCE:
Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Motion to approve of Emergency Purchase Order P437139 For Augusta Utilities for $37,000.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
2. Approve and authorize Augusta Mayor to execute Georgia Department of Human Services, Division of
Family and Children Services Agreement to participate in the Low-Income Household Water Assistance
Program (LIHWAP). Requested by DHS-DFCS, CSRA EOA, and Augusta Utilities Department (AUD).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
3. Approve one-year, no-cost time extension to Augusta / GA-EPD / Brier Creek Soil & Water District Seed
Grant.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
4.
Approve the deed of dedication, maintenance agreement, and road resolution submitted by the
Engineering Department for Haynes Station Section 5. Also, approve Augusta Utilities Department
easement deed and maintenance agreement. Requested by Engineering.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
5. Consider proposal from HDR Engineering, Inc. (HDR) to provide additional services review and
implementation plan for the EPA’s recent revisions to the Lead and Copper Rule. CH2M HILL 16.00
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
6. Consider proposal from HDR Engineering, Inc. (HDR) to provide additional services for a water system
study of Fort Gordon’s West District for the Utilities Department. CO #3 - 20UTI820
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commissioner Catherine Smith-
McKnight Passes
7. Motion to approve the minutes of the Engineering Services Committee held on October 11, 2022.Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
8. Receive as Information. Approve State Highway System Revisions in Augusta-Richmond County: State
Route 415 Access Road (County Road 1913 and 1912). Requested by Engineering.
Item
Action:
Approved
Motions
Motion Text Made By Seconded By
Motion
Type
Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Catherine Smith-
McKnight
Commissioner Jordan
Johnson Passes
9. Discuss the 5th Street decommission bridge. (Requested by Commissioner Ben Hasan) Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve renaming the 5th Street
bridge to Freedom Bridge and removing
the name of Jefferson Davis on the bridge.
Motion Passes 4-0.
Commissioner
Ben Hasan
Commissioner
Catherine Smith-
McKnight
Passes
www.augustaga.gov
Engineering Services Committee Meeting
10/25/2022 1:10 PM
Attendance 10/25/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
10/25/2022 1:10 PM
Approval of Emergency Purchase Order P437139 For Augusta Utilities
Department:Augusta Utilities
Presenter:Michael Bryant
Caption:Motion to approve of Emergency Purchase Order P437139 For Augusta
Utilities for $37,000.
Background:The AUD warehouse is requisitioning 3” Octave ultrasonic meters
manufactured by MasterMeter. This brand and model are the one of
choice by Augusta Utilities in our ultrasonic meter line. MasterMeter
ultrasonic meters are only sold in Georgia by vendor Consolidated Pipe &
Supply. The warehouse is currently out of stock and we will be unable to
install or replace any 3" meters at this time. There is also an extended wait
time on existing meter orders.
Analysis:The warehouse is currently out of stock and we will be unable to install or
replace any 3" meters at this time. There is also an extended wait time on
existing meter orders.
Financial Impact:Purchase Order approved under Emergency consideration 7/17/22
(P437139) for $37,000
Alternatives:None
Recommendation:Approve emergency purchase order P437139 to Consolidated Pipe &
Supply for $37,000 for a 3" meter order.
Funds are Available in
the Following
Accounts:
506043410-5315111
REVIEWED AND APPROVED BY:
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
AGREEMENT
BETWEEN
THE GEORGIA DEPARTMENT OF HUMAN SERVICES, DIVISION OF FAMILY AND CHILDREN SERVICES
AND
_____________________________________________________ [Name of Home Water Supplier]
FOR
THE LOW-INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM (LIHWAP)
This Agreement (“Agreement”) is made and entered into by and between the Georgia Department of
Human Services, Division of Family and Children Services (“DHS-DFCS”) and __________________________________________ (“Home Water Supplier”), each individually a “Party” and collectively referred to as the “Parties” and shall be effective upon the date of last signature by the authorized representatives of the Parties ("Effective Date").
WHEREAS, DHS is the State agency that administers and sets parameters for a statewide system of
programs and services that provide public assistance to the disadvantaged, disabled and elderly
residents of the State of Georgia (the “State”) through a network of other agencies and organizations, pursuant to O.C.G.A. § 49-2-1 et seq.;
WHEREAS, Home Water Supplier refers to any private or public entity in the business of supplying water for human consumption and/or wastewater related services to customers through public water systems, such as pipelines.
WHEREAS, DHS and Home Water Supplier are empowered to enter into this Agreement pursuant to 1983 Ga. Const. Art. IX, Sec. III, Para. I, as an intergovernmental agreement.
WHEREAS, DHS and Home Water Supplier enter this Agreement for the provision of federal funds to cover and/or reduce arrearages, rates and fees associated with reconnection or preventions of disconnection of service, and rate reduction to assist low-income households with water and
wastewater reconnection and ongoing services for households eligible for the Low-Income Household Water Assistance Program (“LIHWAP”). The term “arrearage” includes any past due balance on an account.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
WHEREAS, DHS operates LIHWAP in accordance with Term Eleven in the Supplemental Terms and Conditions, incorporated in this Agreement as Attachment A, as set forth by the United States
Department of Health and Human Services’ Administration for Children and Families, Office of
Community Services. Federal funds awarded under this grant shall be used as part of an overall emergency effort to prevent, prepare for, and respond to the COVID-19 pandemic with the public health focus of ensuring that eligible low-income households have access to drinking water and wastewater services.
WHEREAS, DHS and Home Water Supplier acknowledge that the services provided under this Agreement are governed by and subject to the federal and state laws and regulations in accordance with LIHWAP and its Supplemental Terms and Conditions (Attachment A).
NOW THEREFORE, in consideration of the mutual agreements and covenants hereinafter set forth
and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. PARTIES’ JOINT RESPONSIBILITIES
The Parties agree to:
1.1. Maintain regular communication with each other, in all matters, as needed throughout the duration of the Agreement. 1.2. Work in partnership with each other and with each Party’s authorized representatives
and contractors in the provision of the services and such other goals as may be mutually agreed upon
by the Parties. 1.3. Provide information and documentation as reasonably necessary to meet the obligations of this Agreement.
1.4. Cooperate in good faith with any audit or financial reviews conducted by the other Party or any other authorized entity regarding this Agreement. This includes maintaining and providing information descriptive of the services required under this Agreement necessary for the other Party to meet any reporting requirements imposed by State or federal law.
2. HOME WATER SUPPLIER RESPONSIBILITIES Home Water Supplier agrees to:
General:
2.1. Provide DHS-DFCS a copy of the Employer Identification Number document, which was issued to the Home Water Supplier and which displays the number used by the IRS as the Home Water Supplier’s tax identification number.
2.2. Provide DHS-DFCS with at least one designated contact person who shall be available to respond by telephone and electronic mail to all reasonable inquiries regarding LIHWAP household accounts, including but not limited to bills, payments, and services.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
2.3. Notify DHS-DFCS immediately when the tax identification number is changed. A new
W-9 form will be completed and returned to DHS-DFCS.
2.4. Notify DHS-DFCS within 10 days when the name of the company, ownership of the company, contact person, contact/billing information, services to be provided, or service coverage area changes.
2.5. For privately owned Water Companies: Notify DHS-DFCS if the Home Water Supplier owner or an employee of the Home Water Supplier is also employed by DHS-DFCS or a member of his/her immediate family is employed by the DHS-DFCS. (“Immediate family" means either a spouse or any other person who resides in the same household as the owner/employee and
who is a dependent of the owner.)
2.6. For the purpose of monitoring compliance with this Agreement and LIHWAP program compliance, the Home Water Supplier agrees to allow representatives of the Community Action Agency and DHS-DFCS access to all account information for the LIHWAP recipients.
2.7. The provisions found at Section 5 of this Agreement are hereby incorporated. Financial Information/Billing:
2.8. Provide drinking water and/or wastewater services to each eligible and approved
residential household, for which payment is provided under this Agreement. 2.9. Charge LIHWAP households using the Home Water Supplier’s normal billing process.
2.10. Apply LIHWAP funds for currently open/active accounts, only, as follows:
2.10.1. Do not apply LIHWAP funds to any closed/inactive accounts. 2.10.2. If there is an arrearage on an open/active account, apply all LIHWAP funds to
the arrearage on the account first. All remaining payment shall be applied to the customer’s
current account balance, which may result in a credit on the account. If the water services have been disconnected, the Home Water Supplier agrees to restore water services within 10 business days upon the receipt of the payment from LIHWAP.
2.10.3. If there are no arrears on an open/active account, apply all LIHWAP funds to
the customer’s current account balance, which may result in a credit on the account. 2.10.4. Charge all LIHWAP households the same rate for home drinking water and/or wastewater services that the Home Water Supplier bills to non-LIHWAP households.
2.10.5. Do not apply LIHWAP payments to account balances that have previously been written off. 2.10.6. Do not apply LIHWAP payments to commercial accounts. LIHWAP payments
should only be applied to residential accounts.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
2.10.7. Post all payments to customer accounts within 5 business days of receiving the
payment.
2.10.8. Clearly notate and distinguish on all LIHWAP household accounts, the LIHWAP funds that are applied to the account.
2.10.9. After LIHWAP funds are applied to an account, include on the customer’s next
billing statement information concerning all LIHWAP funds applied to the account. 2.11. Continually maintain accurate records of LIHWAP credit balances and annually reconcile accounts. After one year, credit balances must be refunded to DHS-DFCS.
2.12. Not exchange the household’s credit authorization for cash or give any cash equivalent for excess credit. 2.13. Cooperate with any Federal, State, or local investigation, audit, or program review.
Allow DHS-DFCS representatives access to all books and records relating to LIHWAP households
for the purpose of compliance verification with this Agreement. 2.14. Understand that failure to cooperate with any Federal, State, or local investigation, audit, or program review may result in the immediate disqualification from participation in the
LIHWAP.
2.15. Take corrective action in the timeframe specified by the DHS-DFCS if violations of this Agreement are discovered. Corrective action may include, but is not limited to, providing detailed documentation of changes made and detailed plans for future changes that will bring the Home Water
Supplier into compliance.
2.16. Understand that failure to implement corrective actions may result in the immediate disqualification from participation in the LIHWAP.
Data Collection:
2.17. DHS-DFCS requires the Home Water Supplier to maintain data regarding performance measures, which includes but may not be limited to:
2.17.1. Written information to DHS-DFCS on an eligible household’s home
drinking water and/or wastewater costs, bill payment history, and/or arrearage history for no more than the previous 12 monthly billing periods even when it may be from a prior occupant household. If the eligible household has been a customer for less than 12 months, the Home Energy Supplier will provide LIHEAP with the requested data and include the number of
months that the data supports.
2.17.2. The itemized amount, cost, and type of water assistance and services provided for eligible households approved for assistance under this award.
2.17.3. The type of water assistance used by the eligible household, i.e., drinking
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
water, wastewater etc.
2.17.4. The impact of the LIHWAP benefit on the LIHWAP household (e.g.,
amount of assistance to each household, and whether assistance restored water service or prevented shutoff). 2.18. The performance measures data must be provided at no cost to DHS-DFCS nor the
account holder and provided to DHS-DFCS within a timeframe specified by DHS-DFCS.
Additionally, the performance measures data must be provided in the format requested by DHS-DFCS (or an authorized agent for the DHS-DFCS) for the purposes of verification, research, evaluation, analysis, and reporting. Prior to requesting performance measures data, DHS-DFCS will obtain authorization for release of information from the LIHWAP applicant.
3. DHS-DFCS RESPONSIBILITIES DHS-DFCS agrees to:
3.1. DHS-DFCS will evaluate the relationship to determine if there is a conflict of interest
that will preclude the Home Water Supplier from providing LIHWAP services to a designated locality(s). (Conflict of Interest is defined as a situation that has the potential to undermine the impartiality of a person in an official position because of the possibility of a clash between the person’s self-interest and professional interest or public interest.)
3.2. Not serve as the Home Water Supplier for a household in which s/he is a current recipient of assistance from the LIHWAP. (For these purposes, current will be defined as during the present federal fiscal year. Applies to privately owned Water Companies).
3.3. Not serve as the Home Water Supplier for a dwelling/property that s/he owns. (Applies
to privately owned Water Companies). 4. TERM
4.1. This Agreement shall begin on the Effective Date and shall continue until September
30, 2022 (“Initial Term”), unless terminated earlier pursuant to Section 7, Termination; provided, however, that termination or expiration of this Agreement shall not affect any obligations, representations, or warranties, which by their nature survive termination or expiration. Thereafter, this Agreement may be renewed by the Parties for an additional term, which shall begin on October
1 and end at midnight on September 30, of the following year (“Renewal Option”) as follows:
Initial Term: Effective Date – September 30, 2022
Renewal Option: October 1, 2022 – September 30, 2023
4.2. The terms and conditions in effect at the time of the renewal shall apply to each renewal term. DHS-DFCS shall send Home Water Supplier written notice memorializing the Parties’ intent to exercise a renewal option under this Agreement. Renewal is not automatic.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
5. PAYMENT
5.1. All funds for payment made pursuant to this Agreement will be paid directly to the
Home Water Supplier by a DHS-DFCS contracted Community Action Agency, as outlined in this
Agreement. “Responsibilities of the Community Action Agency” are detailed in Attachment B of this Agreement.
5.2. If a Community Action Agency notifies the Home Water Supplier that a payment is a duplicate or was sent in error, the refund check must be made payable to the Community Action Agency within 10 business days of notification. The Home Water Supplier shall refund only the
portion of the payment that was a duplicate or the portion of the payment that was sent in error. Do
not return the entire check.
5.3. If the Home Water Supplier receives notification that a LIHWAP payment has not posted to the correct account, the Home Water Supplier must credit the LIHWAP payment to the correct account within 5 business days.
6. RELATIONSHIP OF THE PARTIES
6.1. Neither Party is an agent, employee, assignee or servant of the other. It is expressly
agreed that this Agreement is not to be construed as creating a partnership, joint venture, master-
servant, principal-agent, or other relationship for any purpose whatsoever. Furthermore, neither Party is authorized to or has the power to obligate or bind the other by contract, agreement, warranty, representation or otherwise in any manner whatsoever.
7. TERMINATION
7.1. This Agreement may be cancelled or terminated, in whole or in part:
7.1.1. For convenience of either Party upon delivery of thirty (30) calendar days’ written notice of intent to do so, signed by a duly authorized representative of either Party;
7.1.2. By operation of law or act of the General Assembly, so as to render the fulfillment of the Agreement infeasible; and
7.1.3. In the event sufficient appropriated, otherwise obligated funds no longer exist for the payment of a Party’s obligations hereunder.
7.2. In the event of termination of this Agreement for any reason, the Parties shall remain liable for only those amounts, if any, incurred up to and including the termination date, subject to appropriations and the payment terms of this Agreement. If the Parties fail to agree in whole or in parts as to the amounts with respect to monies to be paid in connection with the total or partial
termination, Section 13, Dispute Resolution, shall govern.
8. DEFAULT 8.1. If there is an event of default, the non-defaulting Party shall provide written notice
thereof requesting that the breach or noncompliance be remedied within the time period specified in
the notice. If the breach or noncompliance is not remedied by such date, the non-defaulting Party may immediately terminate this Agreement, in whole or in part, without additional written notice.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
9. LIMITATION OF LIABILITY
9.1. No civil action may be brought under this Agreement by one Party against the other
Party.
9.2. DHS-DFCS shall not be held liable for claims arising solely from the acts, omissions
or negligence of Home Water Supplier. Home Water Supplier shall not be held liable for claims arising solely from the acts, omissions or negligence of DHS-DFCS.
10. CONFIDENTIALITY AND PERSONAL HEALTH INFORMATION 10.1. All Parties herein shall abide by all state and federal laws, rules and regulations, and
DHS policy on respecting confidentiality of an individual’s records. The Parties herein further agree
not to divulge any information concerning any individual to any unauthorized person without the written consent of the individual employee, consumer/client/customer, or responsible parent or guardian.
10.2. Pursuant to 45 C.F.R § 160.103, the Parties agree that DHS-DFCS is a "covered entity"
as defined by the federal Standards for Privacy of Individually Identifiable Health Information. DHS-DFCS from time to time may disclose "protected health information" ("PHI") to carry out the functions of this Agreement. These disclosures relate to PHI created or acquired by DHS-DFCS in connection with programs it administers.
10.3. PHI disclosed pursuant to this Agreement is confidential information and will be subject to appropriate safeguards while in DHS-DFCS possession. PHI will not be re-disclosed by DHS-DFCS or its employees without the written consent of the individual to whom the PHI relates or that individual's authorized representative, except as may be required by compulsory legal process.
PHI will be retained by DHS-DFCS as required by law and, as appropriate, will be destroyed only in
accordance with approved records retention schedules. 10.4. DHS-DFCS is required by the Health Insurance Portability and Accountability Act of 1996, Public Law 104-191 (hereinafter referred to as ‘HIPAA’), to obtain satisfactory assurances that
its Business Associates will provide appropriate safeguards to ensure the security, confidentiality and
integrity of PHI that a Business Associate may receive or create on behalf of DHS-DFCS pursuant to this Agreement, and to document those assurances by entering into a Business Associate Agreement with certain entities that provide activities and/or services involving the use of PHI.
10.5. The Home Water Supplier who utilizes, accesses, or stores personally identifiable
information as part of the performance of this Agreement are required to safeguard this information and immediately notify DHS-DFCS of any breach or suspected breach in the security of such information. The Home Water Supplier shall allow DHS-DFCS to both participate in the investigation of incidents and exercise control over decisions regarding external reporting.
11. NOTICE 11.1. All notices, requests, or other communications (excluding invoices) under this Agreement shall be in writing and either transmitted via overnight courier, electronic mail, hand
deliver or certified or registered mail, postage prepaid and return receipt requested to the Parties at
the following addresses. Notices will be deemed to have been given when received.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
DHS-DFCS:
Project Leader Cynthia Bryant, MPH LIHEAP/CSBG/LIHWAP Unit Manager 2 Peachtree Street Suite 21-253 Atlanta, GA 30303 (404) 463-1679 Cynthia.Bryant@dhs.ga.gov Contracts Administrator Contracts Manager Office of Procurement, Contracts and Vendor Management 2 Peachtree Street, NW Suite 27-214 Atlanta, Georgia 30303 (404) 656-4861 (770) 359-3276 (fax) Home Water Supplier
Refer to Attachment C for the Home Water Supplier’s contact information.
11.2. In the event a Party decides to identify a new or additional point-of-contact, said Party shall send written notification to the other Party identifying, the name, title, and address of the new
point-of-contact. Identification of a new point-of-contact is not considered an amendment to this
Agreement.
12. AMENDMENTS IN WRITING
12.1. The Parties recognize and agree that it may be necessary or convenient for the Parties to amend this Agreement so as to provide for the orderly implementation of all of the undertakings
described herein, and the Parties agree to cooperate fully in connection with such amendments if and
as necessary. However, no amendment, modification or alteration of this Agreement will be valid or effective unless such modification is made in writing and signed by both Parties and affixed to this Agreement as an amendment. Except for the specific provisions of the Agreement which are amended, the Agreement remains in full force and effect after such amendment.
13. COMPLIANCE WITH APPLICABLE LAWS
13.1. The Parties agree to comply and abide by all federal and state laws, rules, statutes, case law, precedent, policies, or procedures that may govern the Agreement, or any of the Parties' responsibilities. To the extent that applicable federal and state laws, rules, regulations, statutes, case law, precedent, policies, or procedures - either those in effect at the time of the execution of this
Agreement, or those which become effective or are amended during the life of the Agreement - require
a Party to take action or inaction, any costs, expenses, or fees associated with that action or inaction shall be borne and paid by said Party.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
14. ASSIGNMENT
14.1. No Party may assign this Agreement, in whole or in part, without prior written consent
of the other Party, and any attempted assignment not in accordance herewith shall be null and void and of no force or effect. If requested by DHS-DFCS, the Home Water Supplier shall furnish DHS-DFCS the names, qualifications, and experience of their proposed subcontractors. The Home Water Supplier shall, however, remain fully liable and responsible for the work to be done by its
subcontractor(s) and shall assure compliance with all requirements of the Agreement.
15. DISPUTE RESOLUTION 15.1. The Parties shall cooperate with each other in good faith and agree to amicably settle
any differences expediently through negotiations. Outstanding issues shall be resolved between
departmental unit management as appropriate. If no resolution can be reached at the appropriate unit level, the issue will be escalated to upper/ senior management for resolution. If no resolution can be reached at the upper/senior management level, the issue will be escalated to the commissioner level for resolution.
16. MISCELLANEOUS PROVISIONS 16.1. Audits. The Parties may audit the performance of this Agreement following reasonable notice to the other. The Parties agree to cooperate with such audit and to furnish any and all records
and information reasonable requested by the other.
16.2. Boycott of Israel. Home Water Supplier certifies that Contractor is not currently engaged in and agrees for the duration of this Contract not to engage in, a boycott of Israel, as defined in O.C.G.A. § 50-5-85.
16.3. Governing Law. This Contract and the rights and obligations of the Parties hereto shall be governed, construed, and interpreted according to the laws of the State of Georgia. 16.4. Legislation. Each Party shall promptly notify the other Party of proposed legislation
which may affect the subject matter of this Agreement.
16.5. Parties Bound. This Agreement is binding upon all employees, agents and third-party vendors of Home Water Supplier and DHS-DFCS and will bind the respective heirs, executors, administrators, legal representatives, successors and assigns of each Party.
17. WAIVER AND SEVERABILITY 17.1. No failure or delay in exercising or enforcing any right or remedy hereunder by a Party shall constitute a waiver of any other right or remedy, or future exercise thereof. If any provision of
this Agreement is determined to be invalid under any applicable statute or rule of law, it is to that
extent deemed to be omitted, and the balance of the Agreement shall remain enforceable.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
18. COUNTERPARTS/ELECTRONIC SIGNATURES
18.1. This Contract may be executed in several counterparts, each of which shall be an
original, and all of which shall constitute one and the same instrument. Any signature below that is transmitted by facsimile or other electronic means shall be binding and effective as the original. 19. ENTIRE AGREEMENT
19.1. This Agreement together with attachments or exhibits, which are incorporated by reference, constitutes the complete agreement and understanding between the Parties with respect to the subject matter and supersedes any and all other prior and contemporaneous agreements and understandings between the Parties, whether oral or written.
20. NONDISCRIMINATION 20.1. The Home Water Supplier shall not discriminate against any household because of race, religion, color, sex, national origin, age, disability, political beliefs, sexual orientation, gender
identity, or any other basis prohibited by state law relating to discrimination. Additionally, the Home
Water Supplier shall not discriminate against a LIHWAP eligible household with respect to terms, deferred payment plans, credit, conditions of sale, or discounts offered to other customers. 21. FRAUD
21.1. The Home Water Supplier will be permanently disqualified from participating in the LIHWAP upon the first finding of LIHWAP fraud. Fraud includes, but is not limited to, intentionally providing false information to DHS-DFCS or knowingly allowing others to do so; intentional failure to notify the DHS-DFCS of a change in circumstances that affects payments received by the Home
Water Supplier; intentionally accepting payments that the Home Water Supplier knows, or by
reasonable diligence would know, the Home Water Supplier is not entitled to by virtue of an overpayment or otherwise; or intentionally making a claim for a payment to which the Home Water Supplier is not entitled pursuant to the terms of this Agreement and all applicable rules, regulations, laws and statutes. Repayment must be made unless contrary to a court order.
21.2. For overpayments received by the Home Water Supplier that are not the result of intent to defraud, the Home Water Supplier shall be required to repay the full amount to the Community Action Agency.
(SIGNATURES ON FOLLOWING PAGE)
[THIS SPACE HAS BEEN INTENTIONALLY LEFT BLANK]
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
SIGNATURE PAGE IN WITNESS WHEREOF, the Parties agree to the terms and conditions of this Agreement and the undersigned duly authorized officers or agents of each Party have hereunto affixed their signatures on the day and year indicated below.
GEORGIA DEPARTMENT OF HUMAN SERVICES, DIVISION OF FAMILY AND CHILDREN SERVICES
_____________________________________ _________________ Chris Hempfling, Deputy Division Director &
General Counsel, DFCS
Date
___________________________________________________________
[Name of Home Water Supplier]
_____________________________________ _________________ [Name of signatory], [Title] Date
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
ATTACHMENT A
SUPPLEMENTAL TERMS and CONDITIONS
The General Terms and Conditions apply to all mandatory grant programs. These Supplemental Terms and Conditions are additional requirements applicable to the program named below. By acceptance of awards for this program, the grantee agrees to comply with the requirements included in both the
General and Supplemental Terms and Conditions for this program. Office of Community Services (OCS)
LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM (LIHWAP)
Assistance Listing No. 93.568(B) (with modifications based on P.L. 116-260)
APPLICABLE LEGISLATION, STATUTE, REGULATIONS 1. The administration of this program is authorized under Section 533 Title V of Division H of the Consolidated Appropriations Act, 2021, Public Law No: 116-260. Consistent with legislative instructions, program requirements use existing processes, procedures, and policies currently in place to provide assistance to low-income households. In particular, OCS has closely modeled the Low Income Household Water Assistance Program’s (LIHWAP) terms and conditions on assurances and requirements outlined in the Low Income Household Energy Assistance Act, 42 U.S.C. 8621 et seq.
2. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards is located under 45 CFR Part 75. In accordance with 45 CFR 75.101 applicability, this program must comply with 45 CFR Part 75 in its entirety. No exceptions have been identified. 3. Additional applicable regulations and requirements can be found in the General Terms and Conditions for Mandatory: Formula, Block and Entitlement Grants. COST SHARING OR MATCHING (NON-FEDERAL SHARE) OF PROGRAM FUNDING
4. The federal financial participation rate (FFP) is 100 percent for this program. The federal award provides funds for 100 percent of allowable, legitimate program costs. 5. There is no non-federal cost share/matching required for this program. Program funds for this program are awarded with a 100 percent FFP rate for program costs. FINANCIAL REPORTING AND REQUIREMENTS
6. The OMB approved Financial Reporting form for this program is the SF-425 Federal Financial Report SF-425 Federal Financial Report. Grantees must track and report on LIHWAP funds separately from
appropriated LIHEAP funds.
Effective April 19, 2021 Page 1 of 6
Effective April 19, 2021 Page 2 of 6
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
a. This report is submitted annually and must be submitted no later than December 30, which is 90 days following the end of each federal fiscal year (FFY). b. A first interim report is due 90 days following the end of FFY 2021. c. A second interim report interim report is due 90 days following the end of FFY 2022.
d. A final report (cumulative, covering the entire project period) is due 3 months following the end of FFY 2023.
7. Project Period. The project period for this award is synonymous with the obligation period, as follows:
from the date of the award through the end of FFY 2023 (September 30, 2023). Any federal funds not obligated by the end of the obligation period will be recouped by this Department. 8. Liquidation Deadline. All obligated federal funds awarded under this grant must be liquidated no later than
3 months after the end of the project period (i.e., December 31, 2023). Any funds from this award not liquidated by this date will be recouped by this Department. 9. The following are the grant/fiscal requirements based on modifications of existing LIHEAP policies and requirements:
a. The grantees may use up to 15 percent of grant funds for planning and administering the funds under this award. The grantee will pay from non-federal sources the remaining costs of planning and administering the program under this award and will not use federal funds for such remaining cost. Administrative costs of the owners or operators of public water systems or treatment works that may be charged to this award, if any, are subject to this limitation and must be included together with the grantee’s costs of planning and administration when calculating compliance.
b. The grantee will ensure that fiscal control and fund accounting procedures will be established as
may be necessary to assure the proper disbursal of and accounting for federal funds paid to the state under this award, including procedures for monitoring the assistance provided under this award, and provide that the grantee will comply with the provisions of chapter 75 of title 31, United States Code (commonly known as the "Single Audit Act").
c. The grantee may expend funds for immediate expenses necessary for planning and administering
the use of funds upon receipt of the award. However, prior to the expenditure of grant funds for any payments to owners or operators of public water systems or treatment works on behalf of low- income households, the grantee must submit an implementation plan for OCS review and acceptance in a format provided by OCS that will (a) include the eligibility requirements to be
used by the state for each type of assistance to be provided under this grant, (2) describe the benefit levels to be used by the state, territory, or tribe for LIHWAP assistance, (3) describe any steps that will be taken to target assistance to households with high home water burdens, and (4) provide a plan of administration including a plan of oversight and monitoring of any subrecipient
organizations comparable to the processes and procedures for comparable grant programs. Not later than May 30, 2021, OCS will make available a Model State and Tribal Implementation Plan
format to be used in developing and submitting the implementation plan for review.
10. Grantees must track and report on LIHWAP program activities under this award separately from LIHEAP.
The grantee must report annually on the following data elements, using an OMB-approved reporting format
to be provided by OCS:
a. the amount, cost, and type of water assistance provided for households eligible for assistance
under this award;
b. the type of water assistance used by various income groups;
PROGRAM REPORTING AND REQUIREMENTS
Effective April 19, 2021 Page 3 of 6
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
c. the number and income levels of households assisted by this award;
d. the number of households that received such assistance and include one or more individuals who
are 60 years or older, include a household member with a disability, or include young children
(ages 5 and younger);
e. the impact of each grantee’s LIHWAP program on recipient and eligible households (e.g., amount
of assistance to each household, and whether assistance restored water service or prevented
shutoff); and
f. administrative information regarding local providers (if applicable), agreements with water
utilities, recommendations, accomplishments, unmet needs and lessons learned.
11. The following are the program requirements, consistent with instructions in P.L. 116-260, Section 533 and consistent with existing program requirements for Low-Income Home Energy Assistance Program (LIHEAP) and other closely related programs: a. Federal funds awarded under this grant shall be used as part of an overall emergency effort to prevent, prepare for, and respond to the coronavirus, with the public health focus of ensuring that low-income households have access to safe and clean drinking water and wastewater services. b. Funds will be used to provide assistance to low-income households—particularly those with the lowest incomes—that pay a high proportion of household income for drinking water and wastewater services. Assistance to households will be accomplished by providing funds to owners or operators of public water systems or treatment works to reduce arrearages of and rates charged to such households for such services. Grantees may use LIHWAP funding to cover arrearages arising at any time, including prior to this award. c. Grantees shall, in carrying out programs funded with this grant, as appropriate and to the extent practicable, use existing processes, procedures, policies, and systems in place to provide assistance to low-income households, including by using existing programs and program announcements, application and approval processes. i. Grant resources may be used to make payments only with respect to households in which one or more individuals are receiving the following: 1. assistance under the State program funded under part A of title IV of the Social Security Act; 2. supplemental security income payments under title XVI of the Social Security Act; 3. food stamps under the Food Stamp Act of 1977;
4. payments under section 415, 521, 541, or 542 of title 38, United States Code, or under section 306 of the Veterans' and Survivors' Pension Improvement Act of 1978; or 5. payments under the Low Income Home Energy Assistance Program (LIHEAP); or
ii. households with incomes that do not exceed the greater of the following: 1. an amount equal to 150 percent of the poverty level for such state; or 2. an amount equal to 60 percent of the state median income; 3. except that a state, territory, or tribe may not exclude a household from eligibility in a fiscal year solely on the basis of household income if such income is less than 110 percent of the poverty level for the state; but, the state, territory, or tribe may give priority to those households with the highest home water costs or needs in relation to household income. d. The grantee will establish criteria and procedures for determining income eligibility comparable to established procedures and requirements for LIHEAP. The grantee will conduct outreach activities designed to ensure that eligible households, especially those with the lowest incomes,
Effective April 19, 2021 Page 4 of 6
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
that pay a high proportion of household income for drinking water and wastewater services, are made aware of the assistance available under this title and any similar assistance available under the Community Services Block Grant
program or through other emergency relief such as the Pandemic Emergency Assistance Fund and the U.S. Department of Treasury’s Emergency Rental Assistance Program.
e. The grantee will coordinate its activities under this title with similar and related programs
administered by the Federal Government and such state, territory, or tribe, particularly low-income utility support programs such as LIHEAP, the Community Services Block Grant (CSBG),
Supplemental Security Income (SSI), Temporary Assistance for Needy Families (TANF), the Social Service Block Grant, and the Emergency Rental Assistance Program.
f. The grantee will provide, in a timely manner, that the highest level of assistance will be furnished
to those households that have the lowest incomes and the highest water costs or needs in relation to income, taking into account family size, except that the state, territory, or tribe may not differentiate in implementing this section between the households described in condition 11(c)(i) and 11(c)(ii) (above).
g. The grantee will establish policies, procedures, and benefit levels on behalf of households that
prioritize continuity of water services, including prevention of disconnection and restoration water services to households for which water services were previously disconnected.
h. The grantee will provide funds to owners or operators of public water systems or treatment works
(“owners or operators”) to reduce arrearages of and rates charged to eligible households for such services. For all payments to owners or operators on behalf of individual households, the grantee
must establish procedures to: i. notify, or require the owner or operator to notify, each participating household of the
amount of assistance paid on its behalf; ii. ensure that the owner or operator will charge the eligible household, in the normal billing
process, the difference between the actual amount due and the amount of the payment made by the LIHWAP grant;
iii. ensure that any agreement the grantee enters into with an owner or operator under this paragraph will contain provisions to ensure that no household receiving assistance under
this grant will be treated adversely because of such assistance under applicable provisions of state, territorial or tribal law or public regulatory requirements;
iv. ensure that the provision of payments to the owner or operator remains at the option of the grantee, in consultation with local subgrantees; and
v. ensure that the owner or operator provides written reconciliation and confirmation on a regular basis that benefits have been credited appropriately to households and their
services have been restored on a timely basis or disconnection status has been removed if applicable.
i. The amount of any home water assistance benefits provided under this program for the benefit of
an eligible household shall not be considered income or resources of such household (or any
member thereof) for any purpose under any State, Territorial, or Tribal law, including any law
relating to taxation, public assistance, or welfare programs.
j. The grantee will not exclude income-eligible households (described above in condition 11(c)(ii)) from receiving home water assistance benefits. k. The grantee will establish procedures to treat owners and renters equitably under the program assistance provided with these grant resources.
Effective April 19, 2021 Page 5 of 6
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
l. The grantee will provide for timely and meaningful public participation in the development of a
state, territory or tribe’s LIHWAP implementation plan, such as publication and acceptance of comments via the grantee’s website.
m. The grantee will provide an opportunity for a fair administrative hearing to individuals whose
claims for assistance under a LIHWAP plan are denied or are not acted upon with reasonable promptness. Administrative hearing opportunities will be comparable to and may utilize existing
processes, procedures, and systems currently in place for the state, territory, or tribe’s Low Income Home Energy Assistance grant.
n. The grantee will be responsible for planning and prioritizing funds for households in communities
throughout the state with the exception of households within tribal jurisdictions for which OCS has reserved a portion of LIHWAP funds. If the governing organization of any eligible tribal government or organization located within the state declines or is not able to successfully apply for available LIHWAP funds, the state grantee will then be responsible for including eligible
households within the tribe’s jurisdiction in its outreach and service coverage.
o. LIHWAP grant funds may not be used by the grantee, or by any other person with which the grantee makes arrangements to carry out the purposes of this grant, for the purchase or
improvement of land or the purchase, construction, or permanent improvement of any building or other facility.
p. The grantee will permit and cooperate with federal investigations undertaken in accordance with
the following procedures: i. OCS shall, after adequate notice and an opportunity for a hearing conducted within the
affected state, territory, or tribe, withhold funds from any grantee that does not utilize its allotment substantially in accordance with the terms and conditions.
ii. OCS shall review and respond in writing in no more than 60 days to matters raised in complaints of a substantial or serious nature that a grantee (or any person with which the
grantee makes arrangements to carry out the purposes of the grant) has failed to use funds in accordance with these terms and conditions. Any violation of any one of the terms and
conditions that constitutes a disregard of such assurance shall be considered a serious complaint.
iii. If OCS determines that there is a pattern of complaints from any state, territory, or tribe during the grant period, OCS shall conduct an investigation of the use of funds received under this award by the grantee in order to ensure compliance with terms and conditions. iv. The HHS Office of the Inspector General (OIG) may conduct an investigation of the use of
funds received under this title by a state, territory, or tribe in order to ensure compliance with the provisions of this title.
v. In the event of an investigation conducted by OCS, OIG, or another federal entity designated by OCS, the grantee shall make appropriate books, documents, papers, and records available to the Secretary or the Comptroller General of the United States, or any of their duly authorized representatives, for examination, copying, or mechanical reproduction on or off the premises of the appropriate entity upon a reasonable request thereof. vi. In conducting any investigation under the procedures described above, OCS will not request
any information not readily available to such state, territory, or tribe, or require that any information be compiled, collected, or transmitted in any new form not already available.
12. Real Property Reports (SF-429s). The SF-429 Real Property forms are not applicable to this program.
Purchase, construction, and major renovation are not an allowable activity or expenditure under this grant.
REAL PROPERTY REPORTING
Effective April 19, 2021 Page 6 of 6
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
13. These program-specific Supplemental Terms and Conditions are effective on the date shown at the bottom of the pages of this document and will remain in effect until updated. They will be updated and reissued only as needed whenever a new program-specific statute, regulation, or other requirement is enacted or whenever any of the applicable existing federal statutes, regulations, policies, procedures, or restrictions are amended, revised, altered, or repealed.
Signature of Governor’s Authorized Official
Name of State/Territory: Georgia
LIHWAP State/Territory Lead Agency: Georgia Division of Family and Children Services
I certify that the LIHWAP State/Territory Lead Agency has reviewed and will abide by the conditions outlined above. Tom C.
X Rawlings
Governor's Authorized Official
Digitally signed by Tom C. Rawlings DN: cn=Tom C. Rawlings, o=Georgia Division of Family and Children Services, ou=Director, email=tom.rawlings@dhs.ga.gov, c=US Date: 2021.04.27 11:00:54 -04'00'
EFFECTIVE PERIOD
ATTACHMENT B
RESPONSIBILITIES OF THE COMMUNITY ACTION AGENCY
a. Based on established criteria, determine household eligibility for LIHWAP based on the State’s approved Grantee State Plan in a timely manner.
a. Accept and process referrals from the Home Water Supplier
for LIHWAP
b. Provide payment to the Home Water Supplier after a household has been determined eligible for services rendered pursuant to this Agreement,
c. Batch payments based on Home Water Supplier and application
completion date. Home Water Supplier will receive paper checks
with a report featuring Applicant Name, last four digits of the Social Security Number, Account Address, Account Number, Account Name, and Approved Benefit Amount from the administering Community Action Agency.
d. To secure from each eligible household, as a part of their application for assistance, a written authorization for the release of information concerning the eligible household’s account with the Home Water Supplier. The Community Action Agency represents and warrants to the Home Water Supplier that it has
obtained an Authorization for Release of General and/or Confidential Information from account holders (or individuals authorized to act on behalf of such account holders) applying for assistance under LIHWAP. The Release authorizes any utility service provider, including the Home Water Supplier that
participates in LIHWAP to provide to the Community Action Agency personal and/or confidential customer-specific information which may include, without limitation, utility account identification information such as names, addresses, social security numbers, and account numbers; utility account payment history and other
account information such as account status, utility charges, payment history, past due amounts, pending deposits, current shut-off due dates or disconnection, current life support status (if applicable) payment arrangements, and history of energy assistance payments; general energy usage
data such as energy consumption and amounts and costs of fuel used for up to twenty- four months (at no greater level of detail than monthly totals); and such other data as the Community Action Agency, and/or the State of Georgia determine is reasonably necessary. Accordingly, the Community Action
Agency (1) shall notify the Home Water Supplier if any eligible household under LIHWAP at any time declines to authorize the Home Water Supplier to disclose such information to the
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
Community Action Agency or retracts or withdraws such authorization; (2) shall remove, redact, and destroy any information received from the Home Water Supplier for which the
Community Action Agency has not received a Release or for
which such authorization has been retracted or withdrawn; and (3) hereby indemnifies the Home Water Supplier from any and all losses, costs, damages or expenses incurred by the Home Water Supplier (including, but not limited to, reasonable attorneys’ fees
actually incurred) resulting from any claim, cause of action, or
enforcement action arising from any information provided to the Community Action Agency, and/or in connection with the Home Water Supplier’s participation in LIHWAP. This indemnity shall survive the expiration, cancellation, revocation, or termination of
the Original Agreement, as amended herein.
e. Notwithstanding the foregoing, the DHS-DFCS do not indemnify and/or hold harmless neither the Home Water Supplier nor the Community Action Agency. Further, all Party(ies) to this Agreement hereby waives, releases, relinquishes, discharges and
agrees to indemnify, protect and save harmless the State of Georgia (including the State Tort Claims Trust Fund), the Department of Administrative Services (DOAS), their officers and employees (collectively “indemnitees”) of and from any and all claims, demands, liabilities, losses, costs, or expenses and
attorneys’ fees caused by, growing out of, or otherwise happening in connection with this Agreement due to any act or omission on the part of the Home Water Supplier, its agents, employees, subcontractors, or others working at the direction of the Home Water Supplier, or on the Home Water Supplier’s behalf, due to
the application or violation of any pertinent federal, state or local law, rule or regulation, or due to any breach of this Agreement by the Home Water Supplier (collectively, the “indemnity Claims”). This indemnification extends to the successors and assigns of the Home Water Supplier, and this indemnification and release
survives the termination of this Agreement and the dissolution or, to the extent allowed by law, the bankruptcy of the Home Water Supplier. The Home Water Supplier shall, at its expense, be entitled to and shall have the duty to participate in the defense of any suit against indemnitees. No settlement or compromise of any
claim, loss or damage asserted against Indemnitees shall be binding upon Indemnitees unless expressly approved by the Indemnitees.
f. Be responsible for planning and prioritizing funds for households in communities throughout their serving area
with the exception of households within tribal jurisdictions for
which OCS has reserved a portion of LIHWAP funds.
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
Water Utility Information Form ATTACHMENT C
Company Name: Doing Business As (DBA), if applicable:
Home Water Supplier’s Legal Name (as
used on Federal Tax Return for Business):
Company Owner Name:
Type of Entity: □ Sole Proprietor □ Partnership
□ Corporation □ Government Entity
□ Trust □ Estate
Utility: □ Investor Owned □ Municipal □ Cooperative □ Limited Liability Company (LLC)
Is the LLC incorporated? □ Yes □ No □ Single Member or □ Multiple Member
Taxpayer Identification (ID) Number:
□ Social Security Number (SSN)
□ Employer Identification Number (FEIN)
□ Individual Taxpayer Identification Number (ITIN)
Program Primary Contact Name/Title: Primary Contact Telephone Number:
Primary Contact Email Address: Mailing Address for Payments:
Office Physical Address: Office Fax Number:
Contact Name/Title Regarding Payments: Telephone Number Regarding Payments:
Mailing Address for Payments: Email Address Regarding Payments:
SERVICES PROVIDED AND BILLED BY HOME WATER SUPPLIER
□ Water Fees □ Wastewater/Sewer Fees □ Other ___________
□ Stormwater Fees □ Groundwater Fees
Low Income Household Water Assistance Program (LIHWAP) DHS-DFCS and Home Water Supplier
HIGHLIGHT EACH COUNTY SERVED BY THIS COMPANY STATEWIDE (check if you serve the entire state)
001 Appling 041 Dade 081 Jefferson 121 Richmond 002 Atkinson 042 Dawson 082 Jenkins ___122 Rockdale 003 Bacon 043 Decatur 083 Johnson 123 Schley 004 Baker 044 DeKalb 084 Jones 124 Screven 005 Baldwin 045 Dodge 085 Lamar ___125 Seminole 006 Banks 046 Dooly 086 Lanier ___ 126 Spalding 007 Barrow 047 Dougherty 087 Laurens 127 Stephens 008 Bartow 048 Douglas 088 Lee 128 Stewart 009 Ben Hill 049 Early 089 Liberty 129 Sumter 010 Berrien 050 Echols 090 Lincoln ___130 Talbot 011 Bibb 051 Effingham 091 Long ___131 Taliaferro 012 Bleckley 052 Elbert 092 Lowndes ___132 Tattnall 013 Brantley 053 Emanuel 093 Lumpkin ___133 Taylor 014 Brooks 054 Evans 094 Macon ___134 Telfair 015 Bryan 055 Fannin 095 Madison ___135 Terrell 016 Bulloch 056 Fayette 096 Marion ___136 Thomas 017 Burke 057 Floyd 097 McDuffie ___137 Tift 018 Butts 058 Forsyth 098 McIntosh ___138 Toombs 019 Calhoun 059 Franklin 099 Meriwether ___139 Towns 020 Camden 060 Fulton 100 Miller ___140 Treutlen 021 Candler 061 Gilmer 101 Mitchell ___141 Troup 022 Carroll 062 Glascock 102 Monroe ___142 Turner 023 Catoosa 063 Glynn 103 Montgomery ___143 Twiggs 024 Charlton 064 Gordon 104 Morgan ___144 Union 025 Chatham 065 Grady 105 Murray ___145 Upson 026 Chattahoochee 066 Greene 106 Muscogee ___146 Walker 027 Chattooga 067 Gwinnett 107 Newton ___147 Walton 028 Cherokee 068 Habersham 108 Oconee ___148 Ware 029 Clarke 069 Hall 109 Oglethorpe ___149 Warren
030 Clay 070 Hancock 110 Paulding ___150 Washington 031 Clayton 071 Haralson 111 Peach ___151 Wayne 032 Clinch 072 Harris 112 Pickens ___152 Webster 033 Cobb 073 Hart 113 Pierce ___153 Wheeler 034 Coffee 074 Heard 114 Pike ___154 White 035 Colquitt 075 Henry 115 Polk ___155 Whitfield 036 Columbia 076 Houston 116 Pulaski ___156 Wilcox 037 Cook 077 Irwin 117 Putnam ___157 Wilkes 038 Coweta 078 Jackson 118 Quitman 158 Wilkinson 039 Crawford 079 Jasper 119 Rabun 159 Worth 040 Crisp 080 Jeff Davis 120 Randolph
Failure to identify all counties served may result in the denial of benefits for households.
Engineering Services Committee Meeting
10/25/2022 1:10 PM
Approve Augusta's participation in the Low-Income Household Water Assistance Program (LIHWAP)
Department:Utilities
Presenter:Wes Byne
Caption:Approve and authorize Augusta Mayor to execute Georgia Department of
Human Services, Division of Family and Children Services Agreement to
participate in the Low-Income Household Water Assistance Program
(LIHWAP). Requested by DHS-DFCS, CSRA EOA, and Augusta Utilities
Department (AUD).
Background:Low Income Household Water Assistance Program (LIHWAP) is a federal
program that helps low-income households pay for drinking water and
wastewater for their homes. As of February 1, 2022, all other households
were made eligible to receive LIHWAP assistance. Each household is
eligible to apply and receive LIHWAP assistance once per program year.
The amount of assistance is determine by household size, income, and
composition. LIHWAP benefits will only be issued directly to the
household’s water supplier. In order to apply for LIHWAP, applicants are
required to complete an application through the Community Action
Agency that provides assistance to the county the applicant resides in. The
Community Action Agency for Augusta, Georgia is the CSRA Economic
Opportunity Authority (EOA).
Analysis:Execution of DHS-DFCS agreement documents will enable CSRA
Economic Opportunity Authority (EOA) to proceed accepting applications
and eligible households can apply and receive LIHWAP assistance once
per program year. Eligibility for the LIHWAP Program include the
following: Household water supplier must be a registered vendor for
LIHWAP; Total gross income at or below 60% of the State Median
Income Guidelines for Georgia; Responsible for paying the cost of water
for the household or be able verify a water burden; and be a US citizen or
lawfully admitted immigrant.
Financial Impact:There is no additional cost other than administrative and record-keeping.
Alternatives:Do not approve and citizens will have to find other assistance programs for
assistance
Recommendation:Approve and authorize Augusta Mayor to execute Georgia Department of
Human Services, Division of Family and Children Services Agreement to
participate in the Low-Income Household Water Assistance Program
(LIHWAP).
Funds are Available in
the Following
Accounts:
AUD Operations Budget
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Mr. Wes Byne, Utilities Director
Augusta Utilities Department
452 Walker St.
Suite 200
Augusta, Georgia 30901
RE: Amendment #1 to Contract for SFY2021 Regional Water Plan Seed Grant
Augusta, Georgia
“High Frequency Monitoring and the Effects of Agricultural Water Withdrawal in the Savannah
and Ogeechee River Basins”
Dear Mr. Byne:
Enclosed via email is an electronic original of the Amendment Agreement #1 with Augusta,
Georgia for the project “High Frequency Monitoring and the Effects of Agricultural Water Withdrawal in
the Savannah and Ogeechee River Basins.”
Please print and coordinate with Mayor Davis to sign and date the amendment and return all
signed amendment documents in .pdf format via email to the attention of your grant administrator Barbara
Stitt-Allen at barbara.stitt@dnr.ga.gov.
After electronic signature by my office, we will email you an electronic file of the fully executed
contract. If you have any questions or concerns regarding the process or the contract, please contact Ms.
Stitt-Allen at (470) 524-0584.
Regards,
Richard E. Dunn
Director
RED:bsa
Enclosures
September 2, 2022
STATE OF GEORGIA Contract #761-210006
COUNTY OF FULTON
Page 1 of 2
AMENDMENT 1
WITH
AUGUSTA, GEORGIA
FOR
HIGH FREQUENCY MONITORING AND THE EFFECTS OF AGRICULTURAL
WATER WITHDRAWAL IN THE SAVANNAH AND OGEECHEE RIVER BASINS
SFY2021 REGIONAL WATER PLAN SEED GRANT
THIS MODIFICATION made this 30th day of September 2022 , to a pre-existing contract
dated 1st day of July 2020, between the AUGUSTA, GEORGIA hereinafter referred to as the
“Contractor,” and the ENVIRONMENTAL PROTECTION DIVISION OF THE DEPARTMENT
OF NATURAL RESOURCES, STATE OF GEORGIA, hereinafter referred to as the “Division.”
WITNESSETH
WHEREAS, the Contractor and the Division had previously entered into a contract on 1st
day of July 2020, (copy of which is attached) which they now desire to modify in certain
particulars:
NOW, THEREFORE, it is mutually agreed that the attached contract shall be modified in
the following manner:
1. In the contract, For Item 3, Time of Performance, delete the date of September 30, 2022 and
substitute in its place September 30, 2023.
2. In the contract, for Appendix A, Scope of Work, delete the existing Appendix A: Scope of
Work and substitute in its place the attached Appendix A: Scope of Work – Revision 1 which
STATE OF GEORGIA Contract #761-210006
COUNTY OF FULTON
Page 2 of 2
reflects the change of project end date and primary contact information.
3. In the contract, for Appendix B, Project Schedule, delete the existing Appendix B: Project
Schedule and substitute in its place the attached Appendix B: Project Schedule – Revision 1.
IN WITNESS WHEREOF, the parties have hereunto, and to a duplicate hereof of like tenor
and effect acting by and through their duly authorized officers or agents, set their hands the day
and year first above written.
The Environmental Protection Division of
the Department of Natural Resources,
State of Georgia
BY:
Augusta, Georgia
BY:
Richard E. Dunn
Director
Date:
Honorable Hardie Davis, Jr.
Mayor
Date:
Attest:
Lena J. Bonner
Clerk of Commission
Contract # 761-210006
Revised Date 9/30/2022
APPENDIX A
SCOPE OF WORK – Revision #1
1
SFY2021 REGIONAL WATER PLAN SEED GRANT
1. Project Title: High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
2. Lead Organization: Augusta, Georgia
535 Telfair Street
Augusta, GA 30901
706-821-2300
Primary Contact: Wes Byne
Augusta Utilities Director
Augusta Utilities Department
452 Walker St
Suite 200
Augusta, Georgia 30901
706-312-4154
WByne@augustaga.gov
Project Start Date: July 1, 2020
Project End Date: September 30, 2023
Grant Amount: $ 47,820 55%
In Kind Match Amount: $ 8,000 9%
Cash Amount: $ 31,880 36%
Total Project Amount: $ 87,700
3. Project Goals:
The Savannah - Upper Ogeechee Regional Water Plan (Plan), specify several management
practices, for both surface water and groundwater, to address potential gaps in water resources
in their respective regions of Georgia. The water demand (WD3 and WD4) and water supply
(WS2, WS3, and WS5) management practices (listed in Scope Table 1) demonstrate the need
for continuous improvements in agricultural water use efficiency, water use and data reporting,
and water conservation in the region.
The Savannah and Ogeechee River Basins ranked 5th in total water demand for 2010
(38,000,000 gallons per day) relative to the rest of the state (USGS 2014). However, the
Savannah-Upper Ogeechee Regional Water Planning Council area (Council) had the state’s
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
2
Contract # 761-210006
Revised Date 9/30/2022
greatest increase in total percentage of newly irrigated fields (42.9% increase) from 2010 to
2015. This increase resulted in an additional 36,610 irrigated acres or a 72% increase over that
time period (Georgia Water Coalition, 2017) with most of those irrigated acres occurring in
the Ogeechee River Basin. The Council estimated an additional 10% increase in water use will
be needed for the entire region by 2050.
This project will develop a high frequency monitoring program that will report water use data
from previously installed agricultural farm water meters. The monitoring program incorporates
several different agricultural irrigation meter reading technologies along with streamflow
gauges. Data will help determine areas on rivers where water withdrawals may be contributing
to lower flows during summer growing period. The use of these advanced irrigation meter
reading tools will assist agricultural farm irrigators to better understand their water resources
so that water use efficiency and water conservation practices can be implemented.
Major project goals include:
• Project Goal #1: Expand and deploy advanced agricultural irrigation meter reading
tools by installing and maintaining up to fifteen (15) automated Janus Agricultural
Meter Readers (Readers) in the Savannah and Ogeechee River Basins as a proof of
concept study of this technology.
• Project Goal #2: Identify and intensively study the hydrology of a single catchment as
(as defined by the National Hydrography Dataset Plus (NHDPlus) High Resolution)
along priority areas (e.g. lower Ogeechee River, near Eden - “Eden Node”) to address
the data gap priority for not meeting instream flow targets outlined within the Plan.
• Project Goal #3: Develop and host at least three (3) outreach and education activities
for farmers and other interested parties informing the water resource challenges
within the Savannah - Upper Ogeechee Water Planning Council Area and provides
potential solutions to those challenges through water conservation technologies and
water restriction monitoring during low flow periods.
• Project Goal #4: Coordinate and share data with project administrators of other
SFY2020 Regional Water Plan Seed Grant approved for award in 2020. A second Seed
Grant was awarded to UGA for the same Council area that also focuses on low flow.
Project coordinators for the SFY2020 project entitled “Analyses of Long-Term Historic
Trends in Water Quantities and Impacts to Macroinvertebrates in the Ogeechee and
Savannah River Basins” will be conducting historical trend analysis of stream gages.
Historical data may be of use to this Augusta project in identifying priority areas to
install meter readers and catchment study. While the UGA project could benefit from
real-time low flow data for possible macroinvertebrate study areas.
• Project Goal #5: Produce publications and reports related to the project results to be
distributed locally, online, and directly to the Council.
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
3
Contract # 761-210006
Revised Date 9/30/2022
Scope Table 1. Management Practices from the SUO Regional Water Plan (From Plan
sections 6-1)
Savannah – Upper Ogeechee Regional Water Council
Management Practice Description / Definition of Action
WD3: Evaluate/
Encourage Tier 3 and
Tier 4 Agricultural
Water Conservation
Practices
Review and implement applicable agricultural water efficiency
and demand management practices that are “beyond basic” to
reduce surface water demand in the Ogeechee River Basin.
Some recommended management practices for agricultural
permittees may include
• Using rain sensors on irrigation systems
• Irrigating during time of day with low evaporation rate
WD4 – Monitor
Agricultural Use
• Complete installation of irrigation meters on all major
agricultural withdrawal permittees
• Ensure appropriate procedures for reading and
maintaining irrigation meters, including a meter
calibration and replacement program and provisions for
self-reporting
• Use monitored data during critical periods to improve
calibration of existing Resource Assessment model
• Review current agricultural withdrawal permits for
potential modifications to protect minimum instream
flows
• Monitor agricultural withdrawals from the Ogeechee
River on a continuous basis to prevent development of a
potential future supply gap
• Evaluate future withdrawal permit requests from the
Ogeechee River against monitored usage before issuing
future permits
WS2 – Monitor
Streamflow to
Confirm
the Frequency and
Magnitude of the
Predicted Gap
Develop streamflow monitoring program to confirm the
frequency, duration and magnitude of the predicted gap at
existing planning nodes, plus a new node located in the
Savannah-Upper Ogeechee Region (Upper Ogeechee)
WS3 – Conduct
Instream Flow Studies
Conduct instream flow studies at various segments of the basin
to determine required instream flow values to be compared to
values used in the Resource Assessment Model
WS5 – Decrease
Surface Water Use
during Low Flow
Periods
Develop drought management plan to decrease surface water
withdrawals for agricultural use during low flow periods
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
4
Contract # 761-210006
Revised Date 9/30/2022
ED1 - Develop
Regional or Customize
State or Other
Available Educational
Program and
Materials for
Localized
Implementation
Modify existing state education materials to address regional
and local issues and distribute to local governments, land
managers, and water utilities for use or further customization.
Materials can cover the following topics depending on local
needs:
• Water conservation and efficiency for municipal
/commercial / industrial / agricultural users
The project’s impact will also align with other Council goals reflecting the Plan vision
statement (1.3.2. Goals) including:
• Work to enhance the public’s understanding of regional water issues and the need for
support of new policies to protect future resources
• Identify opportunities for water reuse and conservation in the region.
• Maintain and strive to improve the quality and quantity of the water of the region to
protect species and habitat while balancing the needs of humans.
4. Project Background:
For Georgia, agriculture is the largest consumptive user of surface and groundwater resources,
using 918,000,000 gallons per day (USGS, 2014). Consumptive losses from streams and rivers
can decrease water quality, imperil ecological communities, and decrease available water and
water quality for downstream users. For example, low flow water levels during drought have
impacted water quality and threatened aquatic resources, especially in the Flint River Basin
where nearly 50% of all water for agriculture in Georgia is withdrawn. Georgia has also been
involved in a tri-state water dispute between Alabama and Florida over water use rights in the
Apalachicola-Chattahoochee-Flint Basin. These events have led to increased awareness of
consumptive loss due to agriculture and increased regulation on water withdrawals.
Often the seasonal timing of the greatest agricultural irrigation needs coincides with other
seasonal surface water and groundwater demands including: high evapotranspiration rates for
natural terrestrial ecosystems (peak natural groundwater/surface water losses), highest
seasonal aquatic respiration rates (natural decreases in dissolved oxygen levels), less dilution
of nonpoint source nutrient runoff, and lowest seasonal precipitation totals (decreased natural
watershed recharge).
As of 2003, agricultural water withdrawal permits require the permitee to report water usage
only once per year. While this annual reporting requirement is allowed under the GAEPD’s
groundwater and surface water withdrawal permit for farm use, the data is not frequent enough
to forecast timely adaptive management strategies. The use of advanced irrigation meter
reading tools will assist agricultural farm irrigators to better understand their water resources
so that water use efficiency and water conservation practices can be implemented. This project
will demonstrate areas of improvement where contemporary water metering requirements and
methodologies are used by water withdrawal permitees in Georgia.
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
5
Contract # 761-210006
Revised Date 9/30/2022
This project will use new technology originally developed in support of the SFY2017 Regional
Water Plan Seed Grant for the Savannah-Upper Ogeechee Regional Water Council that
investigated benefits of Variable Rate Irrigation (VRI) over conventional farming irrigation
practices. During that project, technology was developed, by Janus Research, LLC, that will
provide more frequent water use data from already installed water meters. This technology
photographs and identifies readings from the dial-type meters currently used for agricultural
water withdrawals and has the capability of transmitting the data over wireless networks at a
user-prescribed frequency which exceeds the one-time, annual report requirement for
Georgia’s withdrawal permits (Figure 1).
Figure 1. Janus agricultural meter reader developed by Janus Research, LLC.
Higher frequency of monitoring with streamflow gauges can identify impacts of water
withdrawals on rivers during the low flow summer period to provide a better understanding of
challenges on water resources so actionable practices can be implemented.
Under project goal #1, fifteen (15) existing agricultural meters will be custom fitted with
automated Janus Agricultural Meter Readers (Readers) with the capability of reading and
transmitting the dial-type meter data at user-defined intervals.
Under project goal #2, the catchment study (area smaller than a HUC#12) will determine
impacts of agricultural irrigation and nutrient application on the local surficial groundwater
and surface water systems within that catchment. Readers will be installed on all agricultural
withdrawals within the study catchment to monitor the surficial groundwater hydrology of at
least one of the irrigated fields and determine water volume impacts on the receiving water
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
6
Contract # 761-210006
Revised Date 9/30/2022
that catchment drains to. Also, surficial and groundwater samples will be collected and
analyzed for nitrogen and phosphorus species after seasonal fertilizer application.
Up to ten (10) PVC piezometers will be placed in that catchment to determine the impact of
pumping on groundwater elevation. Each piezometer will be fitted with an Onset pressure
transducer (or equivalent) to monitor and log water level trends within each piezometer. All
piezometers will be surveyed in order to provide relative elevations across all water levels and
to aid in determining groundwater flow direction. In addition, at least one ultrasonic water
level sensor will be placed in the nearest stream or river segment adjacent to the field. This
sensor will provide water level information in an effort to detect effects of pumping on the
receiving stream. Finally, a Davis Weatherstation (or equivalent) will be placed at the
catchment site in order to monitor and log local weather data.
If it is not possible to confirm a catchment near the Eden Node priority area with farmers
willing to participate in the project, then the project will find an alternative catchment area.
Project goals #1 and #2 will be fulfilled by developing a monitoring program that incorporates
several different technologies; Figure 2 shows an example implementation of those
technologies and how they are suited to achieve the overall project goals.
Figure 2. Schematic of monitoring technology and context intended to achieve goals of this project.
?
Ultrasonic
water level
sensor
Pressure
transducers for
water level
Piezometers
Agricultural
pump
Janus meter
reader
Groundwater
level
Flow direction
Weatherstation
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
7
Contract # 761-210006
Revised Date 9/30/2022
Under project goal #3, the project will host at least three (3) outreach and education activities
for farmers and other interested parties informing the water resource challenges of the Council
area, demonstrate the Reader technologies, and use of the data in low flow planning purposes.
Examples of use of the data that could be demonstrated is the development of agriculture
withdrawal permit requirements for Low Flow Protection Plans that is tied to the 7Q10 for the
stream being withdrawn from.
5. Project Activities:
Project Activity #1: Install and monitor up to fifteen (15) Janus agriculture meter readers for
irrigation withdrawals from surface and groundwater sources in the Savannah and Ogeechee
River Basins as a proof of concept for this technology and stream data to a web-enabled
dashboard. Note that number of sites may be less than 15 given some sites may have multiple
irrigation withdrawals.
Measures of Success: Complete the installation and operation of fifteen (15) Janus meter
readers and data streaming to a web-based dashboard
Task 1: Hold meetings to identify and recruit enough farmers for the study to monitor
fifteen (15) pumps.
Deliverables: meeting notes, sign in sheets, commitment letters from farmers
Task 2: Installation of up to fifteen (15) Janus meter readers, data dashboard
development.
Deliverables: Fifteen (15) Janus meter readers installed, data streaming to
dashboard.
Project Activity #2: Identify and intensively study the hydrology of a single catchment within
one of those basins to determine impacts of agricultural irrigation and fertilizer application on the
local surficial groundwater and surface water systems within that catchment.
Measures of Success: Complete the catchment identification, piezometer, pressure transducers,
and ultrasonic water level sensor installed, data collected, analysis of pumping impacts
identified.
Task 3: Identify catchment and obtain permission, preferably near the identified Eden
Node data gap. If catchment with willing farmers are not located near the priority areas
near the Eden Node, then the project will find an alternative catchment area
Deliverables: Catchment identified, property owner approval
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
8
Contract # 761-210006
Revised Date 9/30/2022
Task 4: Install piezometers and water level loggers (in wells and receiving stream)
relative to pump and receiving water locations
Deliverables: Piezometers constructed and installed, pressure transducers and
ultrasonic water level sensor installed and surveyed
Task 5: Water sample and logger data collection and analysis
Deliverables: Continuous data from pump meters, all wells, and surface water
loggers as well as chemistry sample results
Project Activity #3: Provide the Savannah-Upper Ogeechee Regional Water Council with
periodic written and/or verbal project updates.
Measures of Success: Submittal of the periodic written and/or verbal project updates in a
timely manner.
Task 6: Provide the Council with project updates at a minimum of once every six (6)
months via email or during Council meetings
Deliverables: Council meeting minutes containing verbal updates or emails
containing written updates for four (4) project updates
Project Activity #4: Prepare Outreach and Education activities for farming community,
GAEPD, Augusta-Richmond County, Savannah-Upper Ogeechee Regional Water Council,
Coastal Water Council and general public. Present potential solutions using water
conservation technologies and water restriction monitoring during low flow periods.
Measures of Success: Submittal of the periodic written and/or verbal project updates in a
timely manner. At least three (3) outreach and education events held.
Task 7: Develop outreach and educational information for presentation and distribution
to relevant stakeholders
Deliverables: Presentation materials and informational pamphlets/flyers
Task 8: Host at least three (3) outreach and education activities outreach presentations
for stakeholders at meetings and outreach events (e.g. demo days, field days, Earth Day,
etc.).
Deliverables: Meeting agendas, sign in sheets (where applicable), photographs
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
9
Contract # 761-210006
Revised Date 9/30/2022
Project Activity #5: Coordinate and share data with project administrators of other SFY2020
Savannah-Upper Ogeechee Regional Water Plan Seed Grant project approved for award in
2020.
Measures of Success: Submittal of the periodic written and/or verbal project updates via
email in a timely manner.
Task 9: Coordinate and share data with the project administrators of other SFY2020
Council project at a minimum of once every six (6) months via email preferably a week
before Council meetings
Deliverables: Coordination reported in Quarterly reports for both projects for
four (4) project updates.
Project Activity #6: Prepare & submit Quarterly & Close-Out Reports & Invoices to EPD.
Task 10: Submit Quarterly Reports, including WBE/MBE, reports and invoices
Deliverables: Quarterly progress reports to EPD Project Manager by the 15th of
January, April, July and October of each year
Task 11: Final Invoice & Close-Out Report
Deliverables: Final Invoice and Close-Out Report submitted within 30 days of
contract expiration to EPD
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
10
Contract # 761-210006
Revised Date 9/30/2022
6. Roles and Responsibilities of Partnering Organizations:
Organization
Name
Specific Responsibilities
Augusta, GA
• Account for/contribute to at least 45% of total project costs in
Cash matching expenses ($31,880) and in-kind services ($8,000).
• Request payments from GAEPD on a quarterly basis
• Pay funds to appropriate contractor(s) and vendor(s), and request
reimbursements from GAEPD
• Track all grant funds expended and all match values provided in
accordance with the implementation schedule
• Track all project activities in accordance with the implementation
schedule
• Complete and submit quarterly progress reports with invoices to
GAEPD by January 15th, April 15th, July 15th, and October 15th of
each project year (Payment of invoice is contingent on work
completed and a review and approval of the quarterly report.)
• Complete and submit close-out report at conclusion of project
GAEPD
• Provide up to 55% of total project costs
• Review and approve project deliverables
• Participate in meetings, as appropriate
• Provide project oversight and contract management
• Provide monitoring guidance and training
Other Invited
Partners Specific Responsibilities
Brier Creek Soil
and Water
Conservation
District
• Participate in meetings with farmers to identify participants and
educate the farming community
• Develop and install meter readers
• Develop data dashboard
• Participate in site selections
• Participate in data analysis
• Contribute to quarterly and final reports
Phinizy Center
for Water
Sciences
• Participate in site selections
• Participate in piezometer/water logger installation
• Participate in water sample analysis and data downloads
• Participate in data analysis
• Contribute to quarterly and final reports
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
11
Contract # 761-210006
Revised Date 9/30/2022
7. Project Location:
The map below identifies both the Savannah and Ogeechee River Basins which are the project
areas for the installation of agricultural withdrawal meter readers and the catchment study. For
the catchment study portion of the project, the focus will be on identifying a catchment study
area near the “Eden Node” which is listed as a data gap priority for not meeting instream flow
targets outlined within the Plan (e.g. lower Ogeechee River, near Eden). If a catchment with
farmers willing to participate are not located near the Eden Node, then the project will find an
alternative catchment area.
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
12
Contract # 761-210006
Revised Date 9/30/2022
8. Project Budget:
Item
Item Description Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
A
Personnel:
One (1) (Project manager, Oscar Flite) –
0.017 FTE ($119,600/year) for 30 months
Description of Duties:
• Meet with farmers
• Install piezometers and loggers
• Analyze data
• Prepare reports for submission to
GAEPD
$5,180 $5,180
Sub Total: $5,180 $5,180
B
Fringe Benefits:
One (1) (Project manager, Oscar Flite)
Fringe rate is 30%
$2,220 $2,220
Sub Total: $2,220 $2,220
C
Travel:
Staff Position: (Project manager, Oscar
Flite)
1030 miles x $0.58/mile
$600
Sub Total: $600 $600
D
Equipment:
Equipment: (What kind)
Purpose/use: (describe)
NA NA NA NA
Sub Total:
E
Supplies:
12-Onset pressure transducers (or
equivalent)
Purpose/Use: collect water levels in
piezometers
$3,600 $2,400 $6,000
10-PVC piezometer materials- $1,200 $800 $2,000
1- Davis weather station (or equivalent) $1,200 $800 $2,000
15-Janus agricultural meter readers $6,600 $4,400 $11,000
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
13
Contract # 761-210006
Revised Date 9/30/2022
Item
Item Description Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
2-ultrasonic water level sensors $1,800 $1,200 $3,000
Sub Total: $14,400 $9,600 $24,000
F
Contractual:
Brier Creek Soil and Water
Conservation District
Description of Duties:
• Participate in meetings with farmers
to identify participants and educate
the farming community
• Develop and install meter readers
• Develop data dashboard
• Participate in site selections
• Participate in data analysis
• Contribute to quarterly and final
reports
• (Cash match supplied by August
Utilities Dept)
$21,000 $14,000 $35,000
Phinizy Center for Water Sciences
• Participate in site selections
• Participate in piezometer/water logger
installation and data download
• Participate in data analysis
• Contribute to quarterly and final
reports
• (Cash match supplied by Augusta
Utilities Dept)
$12,420 $8,280 $20,700
Sub Total $33,420 $22,280 $55,700
G
Other:
Sub Total
H Total Direct Charges:
(Sum of A-G) $47,820 $8,000 $31,880 $87,700
I
Indirect Charges:
Indirect Charge Rate N/A N/A
J
Total:
(Sum of H and I) $47,820 $8,000 $31,880 $87,700
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
14
Contract # 761-210006
Revised Date 9/30/2022
Budget Narrative:
(A) Personnel Narrative:
Oscar Flite (Stormwater Services Manager- Augusta-Richmond County); Project
Manager
0.017 FTE; $119,600/year (includes fringe) for 30 months = $5,1800 Matching funds (in-
kind)
Oscar will administer the grant for Augusta. In addition, Oscar will participate in
meetings with farmers, facilitate installation of piezometers and water level loggers,
analyze data, and prepare reports for GAEPD.
(B) Fringe Narrative:
Fringe is FTE at 30% of total salary = $2,220 Matching funds (in-kind)
(C) Travel Narrative:
Travel 1030 miles x $0.58/mile Matching funds (in-kind)
(D) Equipment Narrative:
N/A
(E) Supplies Narrative:
Supplies will consist of the following:
Twelve (12) Onset HOBO 30-foot depth water level data loggers (U20-001-01) (or
equivalent): These loggers will be used to measure groundwater elevation in piezometers.
They are $500 each; Grant $3,600 / Match $2,400 = $6,000
Ten (10) Piezometers: Piezometers will be constructed using PVC pipes, landscape fabric,
and caps. Ten piezometers will be constructed for groundwater monitoring; Grant $1,200
/ Match $800 = $2,000
One (1) Davis EnviroMonitor System (or equivalent): This system includes a weather
station and sensor node and will be used to collect weather data as well as soil moisture at
the designated field site. Grant $1,200 / Match $800 = $2,000
Fifteen (15) Janus agricultural meter readers. These customized readers will be fitted onto
existing Ag water meters for monitoring. Grant $6,600 / Match $4,400 = $11,000
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
15
Contract # 761-210006
Revised Date 9/30/2022
Two (2) Ultrasonic water level sensors. These sensors will be used to measure water level
surface elevation in the creek or river adjacent to the study site. Grant $1,800 / Match
$1,200 = $3,000
(F) Contractual Narrative:
Brier Creek Soil and Water Conservation District; $35,000
Tom Mims will participate in meetings with farmers to identify participants and educate
the farming community, will participate in site selections, data analysis, and will
contribute to quarterly and final reports. Tom will facilitate construction and installation
of meter readers and data dashboard development (in conjunction with Janus Research,
LLC). Grant $21,000 / Cash Match $14,000 = $35,000. Cash match supplied by
Augusta Utilities Dept
Phinizy Center for Water Sciences; $20,700
The Phinizy Research Team will participate in site selections, piezometer, logger, and
weatherstation installations, data downloads, data analysis, and will contribute to
quarterly and final reports. Grant $12,420 / Cash Match 8,280 = $20,700. Cash match
supplied by Augusta Utilities Dept
(G) Other Narrative:
N/A
(I) Indirect Charges Narrative:
N/A
9. Project Implementation & Drawdown Schedule: Attached
Please see attached
10. Citations:
Georgia Water Coalition, 2017. Watering Georgia- the state of water and agriculture in Georgia.
UGA, AgSnapshots 2019. University of Georgia Center for Agribusiness and Economic
Development’s focus on Georgia’s Agricultural Industry.
M. A. Maupin, J. F. Kenny, S.S. Hutson, J. K. Lovelace, N. L., Barber, and K. S. Linsey,
Estimated Use of Water in the United States in 2010. 2014. U.S. Geological Survey Circular
1405, p. 4.
FY2021 Regional Water Plan Seed Grant - REVISION #1
High Frequency Monitoring and the Effects of Agricultural Water
Withdrawal in the Savannah and Ogeechee River Basins
09/30/2022
Initial Final
Grant Drawdown Amount $47,820 $47,820
Percent Seed Remaining 100% 0%
Match Amount $8,000 $8,000
Percent Match Accrued 0% 100%
Cash Match Amount $31,880 $31,880.00
Percent Cash Match Accrued 0% 100%
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23
Milestones/Tasks
100%
$7,970
75%
13th Quarter
$11,174
0%
$1,154
100%
$7,970$7,970
50%
12th Quarter
$11,175
23%
$1,152
86%
Task 11: Submit Final Close-Out Report
11th Quarter
$11,175
47%
$1,152
71%
Task 4: Install piezometers and WL
loggers
Task 5: Collect and analyze data
Task 6: Update Council on progress
Task 7: Develop outreach and education
material
Task 8: Conduct outreach and education
presentations
Task 10: Submit Quarterly Invoices &
Status Reports
0% 25%
Execute Contract
Task 1: Meetings to recruit farmers
Task 2: Install meter readers and develop
dashboard
Task 3: Identify catchment
$0 $7,970
0% 0% 0% 0% 0% 0% 0% 0%
$0 $0 $0 $0 $0 $0 $0 $0
42% 57%
$1,000 $1,152
1% 3% 5% 11% 15% 17% 25% 30%
$115 $115 $173 $460 $345 $115 $646 $421
93% 70%
$0 $11,175
100% 100% 100% 100% 96% 93% 93% 93%
9th Quarter 10th Quarter
$0 $0 $0 $0 $2,081 $1,040 $0 $0
Task 9: Coordinate with the project
administrators of other SFY2020
Section 9: Implementation and Drawdown Schedule
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter 7th Quarter 8th Quarter
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
08/19/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
08/19/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
Copy of Original Contract
07/01/2020
1
Johnson, Natasha
From:Johnson, NatashaSent:Wednesday, August 12, 2020 6:56 AMTo:Craw, Veronica; Capp, James; Johnson, Natasha; Hendrix, Aubrey; Ruoff, Erin; Curry, LaurenSubject:Request to Execute: FY21 Augusta GA Seed GrantAttachments:FY21 Augusta GA Seed Grant - Execute.pdf
TrackingTracking:Recipient Read Response
Craw, Veronica Read: 8/12/2020 7:48 AM Approve: 8/17/2020 11:50 AM
Capp, James Read: 8/12/2020 7:28 AM Approve: 8/12/2020 7:28 AM
Johnson, Natasha Read: 8/12/2020 7:06 AM Approve: 8/12/2020 7:20 AM
Hendrix, Aubrey Read: 8/12/2020 7:58 AM Approve: 8/12/2020 7:58 AM
Ruoff, Erin Read: 8/12/2020 10:59 AM Approve: 8/12/2020 11:01 AM
Curry, Lauren Read: 8/12/2020 8:53 AM Approve: 8/12/2020 8:54 AM
Good morning,
Please review the attached contract for EXECUTION with Augusta, GA and submit your approval or rejection by using the
vote button.
Thanks!
Natasha Johnson
Budget Analyst/Financial Liaison
Environmental Protection Division
Phone: 404-651-7982 Fax: 770-342-3984
Natasha.Johnson@dnr.ga.gov
Copy of Original Contract
07/01/2020
Engineering Services Committee Meeting
10/25/2022 1:10 PM
Approve one-year, no-cost time extension to Augusta / GA-EPD / Brier Creek Soil & Water District Seed Grant.
Department:Utilities
Presenter:Wes Byne
Caption:Approve one-year, no-cost time extension to Augusta / GA-EPD / Brier
Creek Soil & Water District Seed Grant.
Background:AUD, Brier Creek, and Ga EPD entered into a Seed Grant to study the
effects of agricultural water usage on stream levels. This supports the state
water plan and prepares all parties to be more informed when analyzing
water withdrawal permits in the Savannah and Ogechee Basins. The grant
needs to be extended for one year until September, 2023, to accommodate
additional data collection and analysis. Ga EPD has concurred with this
request.
Analysis:This information is beneficial to the state water planning effort, and allows
Augusta to be an informed position when requesting future withdrawal
amounts.
Financial Impact:No additional financial impact.
Alternatives:No alternative.
Recommendation:Recommend approving the one-year, no-cost time extension.
Funds are Available in
the Following
Accounts:
No additional funds required.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
ENGINEERING DEPARTMENT
Hameed Malik, PhD., PE, Director
Plan & Review Section Manager
Richard A. Holliday, Sr. Lead Design Engineer
Engineering Division
452 Walker St., Suite 110 – Augusta, GA 30901
Phone: (706) 821-1706- Fax 706 (821-1708)
www.augustaga.gov
MEMORANDUM
To: Hameed Malik. P.E., PhD
Director of Engineering
Through: Brett Parsons P.E., Principal Engineer Land Development
From: Richard A. Holliday, Lead Design Engineer
Date: August 10, 2022
Subject: Certificate of Completion
Dedication of Haynes Station Section 5 - Steiner Lane Connector
File reference: 22-005(A3)
A final inspection has been conducted on the above referenced development. This development
meets the standards and specifications set forth in the Augusta-Richmond County Development
Regulations Guidelines outlined in the Land Development and Stormwater Technical Manuals.
The submitted Deed of Dedication and 18-Month Warranty Agreement reads appropriately, with
the language in both documents meeting criteria for dedication of the roadway systems and
drainage systems within. The final plat was previously accepted by the Commission on July 12,
2022. Therefore, these development dedication documents are ready to present to the
Commission for acceptance into the City’s infrastructure system.
Thank you for your assistance on this matter. Please call if you have any questions or need
additional information, 706-821-1706.
RAH
Attachment
cc: Walt Corbin, P.E., Engineering Manager
Carla Delaney, Director of Planning and Development
Kevin Boyd, Development Services Manager, Planning & Zoning
File
ENGINEERING DEPARTMENT
Hameed Malik, PhD, P.E., Director
Walt Corbin, P.E. Engineering Manager
Page 1 of 1
MEMORANDUM
To: Law Department – Mr. Robert Kerr
From: Walt Corbin, PE – Engineering Manager
Date: July 13, 2022
Subject: Haynes Station Subdivision Section 5
Dear Mr. Kerr,
During the June 30th, 2022 Commission Meeting, the Augusta Commission approved the
dedication of infrastructure for the Engineering Department and for the Utilities Department
located in Haynes Station Subdivision Section 5. We are sending the following original
documents for your approval and initials, and request that they be sent to the Mayor for
signature. After execution by the Mayor, we would appreciate it if you could have the documents
returned to the Engineering Department for recording. Additionally, we would request copies of
all executed Road Resolutions as well.
We appreciate your assistance, and if additional information is needed, please advise.
Thank you.
Original AED Documents:
Deed of Dedication
Maintenance Agreement
Road Resolutions
1. Steiner Road
Original AUD Documents:
Deed of Dedication
Maintenance Agreement
c.c.
file
SUBDIVISION: HAYNES STATION, SECT. 5
RESOLUTION ADDING ROAD TO THE
AUGUSTA-RICHMOND COUNTY ROAD SYSTEM
WHEREAS, Steiner Lane is an existing road in Richmond County, Georgia, open to
public usage; and
WHEREAS, Augusta, Georgia desires to make Steiner Lane a part of its County
Road System.
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission of Augusta,
Georgia, that Steiner Lane is hereby added to its official County Road System of Record, being
described as follows and as shown on the attached sketch map or plat showing the approximate alignment
and location of said Road.
(a) Points of beginning and ending:
Beginning at Pullman Circle
Ending at East, approximately 203.2’ to the property line
(b) Length of road to nearest 1/100th mile:
0.04 mile
(c) Width & type of road surface:
(d) Right-of-Way:
60 foot
The Augusta Commission is hereby directed to forward a certified copy of this resolution
to: Georgia Department of Transportation, Road Inventory Section District 2, Post Office Box 8,
Tennille, Georgia 31089.
Adopted this ______ day of __________________, 20____.
AUGUSTA, GEORGIA
BY: _______________________
As Its Mayor
Attest: ____________________
Engineering Services Committee Meeting
10/25/2022 1:10 PM
DEDICATION OF: HAYNES STATION SECTION 5 – Steiner Lane Connector FILE REFERENCE: 22-005(A)
Department:Engineering
Presenter:
Caption:Approve the deed of dedication, maintenance agreement, and road
resolution submitted by the Engineering Department for Haynes Station
Section 5. Also, approve Augusta Utilities Department easement deed and
maintenance agreement. Requested by Engineering.
Background:The final plat for this portion of Haynes Station Section 5 was approved by
the Commission on July 12, 2022. The road design and plat for this
section has been reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all
future maintenance and associated costs will be borne by Augusta,
Georgia. By acceptance of the utility deeds and maintenance agreements,
all future maintenance and associated costs for water and sanitary sewer
installations will be borne by Augusta, Georgia, and positive revenue will
be generated from the sale of water and sanitary sewer taps and monthly
billing of same.
Alternatives:1.Do not approve and risk litigation.
Recommendation:Approve the deed of dedication, maintenance agreement, and road
resolution submitted by the Engineering Department for Haynes Station
Section 5. Also, approve Augusta Utilities Department easement deeds and
maintenance agreements for Haynes Station Section 5.
N/A
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
SCOPE CHANGE AUTHORIZATION
Project: Professional Services for
Preparation of a Risk and Resiliency
Assessment (RFP #19-282)
Date Prepared: July 6, 2022
HDR Project No.: 10204315 Client: Augusta Utilities Department
Project Manager: Stuart Jeffcoat Scope Change No.: 2
DESCRIPTION OF SCOPE MODIFICATIONS AND JUSTIFICATION
The following changes to the scope of services included in the contract for the
Preparation of a Risk and Resiliency Assessment executed on December 20, 2019 are
hereby authorized:
• Completion of a compliance review and development of an implementation plan
for compliance with the Lead and Copper Rule Revisions.
The Lead and Copper Rule (LCR) was published in 1991 by EPA and was revised in
2007. In 2021, the rule was revised again and is effective as of December 16, 2021. The
Lead and Copper Rule Revisions (LCRR) will affect utilities in multiple ways,
implementing new testing requirements, treatment requirements, service line
identification/replacements and additional public outreach/notification. The
compliance date of the LCRR is October 16, 2024. However, the EPA has announced the
development of a new regulation to strengthen the LCRR, the Lead and Copper Rule
Improvements (LCRI). As these further revisions have not been proposed yet, they are
not considered in the Compliance Implementation Plan; however, the potential revisions
associated with the LCRI will be noted and discussed as part of the compliance review.
Augusta Utilities Department (AUD) wishes to have a document that will summarize
how the new requirements of the LCRR affect their water system and its continued
compliance with the LCR. The aforementioned additional scope will consist of
performing workshops and desktop analysis to allow HDR Engineering, Inc. (HDR) to
perform a compliance review that will look at AUD’s current activities and compare that
to the requirements of the LCRR. HDR will use the compliance review findings to
develop an implementation plan for AUD to comply with the LCRR. The
implementation plan will include a timeline for compliance as well as cost estimates for
the required compliance activities.
DETAILED SCOPE OF SERVICES FOR LCRR COMPLIANCE REVIEW AND
IMPLEMENTATION PLAN DEVELOPMENT
Task 1 – Workshops and Data Collection
HDR will facilitate a Kickoff Workshop (Workshop 1) with AUD to introduce the
project team, review the scope of services and project schedule, affirm project goals, and
identify existing information to be reviewed by the HDR team. Following the Kickoff
Workshop, HDR will provide a formal request to AUD for information required for the
compliance review.
Once the data request is fulfilled, HDR will review information provided by AUD and
schedule Workshop 2. The purpose of this workshop will be to confirm current practices
and review AUD’s sampling protocols and procedures for customer notification and
public outreach.
Workshop 3 will be held following the completion of the draft report. The purpose of
this workshop will be to review the findings of the compliance review and
recommendations in the implementation plan and receive any comments from AUD that
are to be addressed in the final version of the report.
Task 1 Assumptions
• AUD will provide HDR a copy of their current Lead and Copper Sampling Protocol
and any other available information requested by HDR in the information request.
• Meetings will be held at AUD facilities. AUD will assist HDR with scheduling and
reserving meeting venues.
Task 1 Deliverables
The following deliverables are included in Task 1:
• Information request
• Meeting presentation material and action items
Task 2 – Compliance Review
HDR has developed a summary matrix that contains the new requirements of the LCRR
broken down into six key areas. HDR will populate the matrix based on the following
six categories:
• Identifying Areas Most impacted – This includes the requirements for the lead
service line inventory.
• Treatment Requirements – Review of AUD’s current treatment process and
applicability within new rule.
• Replacing Lead Service Lines – Discussion/summary of a what an LSL
replacement plan would look like.
• Increasing Sampling Reliability – Summarize revised testing requirements.
• Improving Risk Communication – Identify requirements for public notice for
both exceedances and annual reporting requirements, as well as other public
outreach requirements.
• Protecting Children in Schools and Child Care Facilities – HDR will provide a
framework for development of a testing plan for schools and state-licensed child
care facilities.
HDR will review documents provided by AUD and use this matrix as a guide for the
compliance review of the AUD’s current activities. Limited mapping will be provided to
support this effort. HDR will prepare up to five GIS exhibits, to include the following:
• Map of water service area boundaries – AUD will provide the GIS files that
include the data as a shape file.
• Map of homes with year water service was established – AUD will provide the
GIS files that include the data as a field in the shape files
• Map of current sampling areas – AUD will provide the GIS files that include the
data as a field in the shape files and a list of addresses
• Map of known schools and state-licensed child care facilities in the AUD’s water
service area – AUD will provide GIS files that include the data as a shape file and
a listing/locations of these facilities.
• Map of schools and state-licensed child care facilities showing 20% annual
sampling requirement – HDR will develop an example of a phased testing
approach for the additional testing requirements.
Task 2 Assumptions
• AUD will provide HDR the GIS coverages listed above and any additional
coverages requested.
• There are no deliverables as part of Task 2.
Task 3 – Compliance Review and Implementation Plan Report
HDR will draft a report to summarize the findings of the compliance review and
prioritize recommended compliance activities based on feedback from AUD. The final
implementation plan will provide cost estimates for the recommended activities. The
cost estimate will include both AUD’s internal costs (labor and materials) as well as
external (consultants and contractors) over the compliance timeframe. This report will
also include a review of potential sources of funding the new compliance program
requirements under the LCRR.
HDR will receive and address comments received based upon the review of the
document by AUD and prepare a finalized version of the Report.
Task 3 Assumptions
• The Lead and Copper Rule Improvements (LCRI) have not been released. HDR will
review the potential focus areas released by EPA for the LCRI and indicate how the
implementation plan developed for AUD may be impacted.
Task 3 Deliverables
The following deliverables are included in Task 3:
• Draft Compliance Review and Implementation Plan Report (electronic version)
• Final Compliance Review and Implementation Plan Report (electronic version) that
captures AUD’s review comments.
Preliminary Schedule
The anticipated duration for the proposed scope of services is approximately 30 weeks
from Notice to Proceed (NTP). The target dates for the key milestones for the project are
summarized below. A more detailed schedule will be developed following the review of
the information provided by AUD in response to the HDR information request.
Project Milestones Completion Date
Kickoff Workshop 3 weeks from NTP
Data Collection and Workshop 2 8 weeks from NTP
Draft Compliance Review and Implementation Plan Report 26 weeks from NTP
Workshop 3 28 weeks from NTP
Final Compliance Review and Implementation Plan Report 30 weeks from NTP
CONTRACT MODIFICATIONS
The effect of these changes to the work plan is as follows:
• Fee for LCRR Scope: $45,900
• Previous Work Plan Not to Exceed Authorized Amount: $430,080
• New Work Plan Not to Exceed Authorized Amount: $475,980
• Change in Contract Time: 30 weeks
Approved by City of Augusta: _________________________ Date:_____________
Approved by HDR Engineering, Inc.: _________________ Date: _____________
Engineering Services Committee Meeting
10/25/2022 1:10 PM
HDR Engineering, Inc. (HDR) Additional Services for a Compliance Review and Implementation Plan for the Lead
and Copper Rule Revisions.
Department:Utilities
Presenter:Wes Byne
Caption:Consider proposal from HDR Engineering, Inc. (HDR) to provide
additional services review and implementation plan for the EPA’s recent
revisions to the Lead and Copper Rule. CH2M HILL 16.00
Background:The Lead and Copper Rule (LCR) was published in 1991 by EPA and was
revised in 2007. In 2021, the rule was revised again and is effective as of
December 16, 2021. The Lead and Copper Rule Revisions (LCRR) will
affect utilities in multiple ways, implementing new testing requirements,
treatment requirements, service line identification/replacements and
additional public outreach/notification. The compliance date of the LCRR
is October 16, 2024. However, the EPA has announced the development of
a new regulation to strengthen the LCRR, the Lead and Copper Rule
Improvements (LCRI). As these further revisions have not been proposed
yet, they are not considered in the Compliance Implementation Plan;
however, the potential revisions associated with the LCRI will be noted
and discussed as part of the compliance review. CH2M HILL 16.00
Analysis:Augusta Utilities Department (AUD) wishes to have a document that will
summarize how the new requirements of the LCRR affect their water
system and its continued compliance with the LCR. The aforementioned
additional scope will consist of performing workshops and desktop
analysis to allow HDR Engineering, Inc. (HDR) to perform a compliance
review that will look at AUD’s current activities and compare that to the
requirements of the LCRR. HDR will use the compliance review findings
to develop an implementation plan for AUD to comply with the LCRR.
The implementation plan will include a timeline for compliance as well as
cost estimates for the required compliance activities.
Financial Impact:$45,900.00 funding is available from the following accounts: 507043490-
5212999/ 81900060-5212999
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to supplement HDR’s
contract to perform the additional services in the amount of $45,900.00.
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: 507043490-5212999/
81900060-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
SCOPE CHANGE AUTHORIZATION
Project: Professional Services for
Preparation of a Risk and Resiliency
Assessment (RFP #19-282)
Date Prepared: June 3, 2022
HDR Project No.: 10204315 Client: Augusta Utilities Department
Project Manager: Stuart Jeffcoat Scope Change No.: 3
DESCRIPTION OF SCOPE MODIFICATIONS AND JUSTIFICATION
The following changes to the scope of services included in the contract for the
Preparation of a Risk and Resiliency Assessment executed on December 20, 2019 are
hereby authorized:
• Pressure alternatives analysis in the western district of the Fort Gordon water
distribution system.
The additional scope will consist of a detailed fire flow analysis of the Fort Gordon
water distribution system in which fire protection requirements are analyzed for
existing and future buildings. Two workshops and the technical memorandum
summarizing the hydraulic model analysis will be prepared and submitted after
certification of the pressure analysis for the Fort Gordon water distribution system. The
technical memorandum will include alternatives to installing fire pumps for future
buildings in the west district such as installing booster pump(s) and upsizing pipes in
coordination with Fort Gordon. The pressure alternatives analysis will contain the
following elements:
• Available fire flow and residual pressure requirements review for existing and
future facilities in the western district of the Fort Gordon distribution system
• Strategies and operational procedures to improve the operating pressures of the
Fort Gordon water distribution system and to reduce the number of fire pumps
for future buildings
• Available fire flow results for each building that requires fire protection at Fort
Gordon
• Equipment alternatives that may include booster pumps, tanks, and new
pipelines
• Conceptual cost analysis for each alternative
• High level water age analysis
• Regulatory requirements/standards review in coordination with AUD and Fort
Gordon.
HDR Engineering, Inc. (HDR) will use the following approved standards, manuals, and
guidance documents for compliance:
• M31: Distribution System Requirements for Fire Protection (AWWA Manual)
• M32: Computer Modeling of Water Distribution Systems (AWWA Manual)
• NFPA 1: Fire Code
• UFC 3-230-01: Water Storage and Distribution
• UFC 3-230-02: Operation and Maintenance: Water Supply Systems
• UFC 3-600-01: Fire Protection Engineering for Facilities
UFC 3-600-01 supersedes NFPA and other industry standards, except where not
specifically addressed by the UFC.
DETAILED SCOPE OF SERVICES FOR FORT GORDON PRESSURE ANALYSIS
Task 1 – Pressure Alternatives Analysis
The hydraulic analysis will utilize the water model that was recently updated for the
infrastructure capacity analysis provided to HDR in July 2021. Augusta Utilities
Department (AUD) is the utility service provided for the Fort Gordon water system, and
fire protection is currently provided by the potable water system. As part of this
distribution system modeling analysis, the following activities will be performed:
• Model Update – The purpose of this task is to review the existing model, system
demands, and operations and to update the water model as needed to support
the pressure analysis. Available fire flow, residual pressure, and fire duration
requirements will be reviewed for existing and future buildings. HDR will
request fire flow requirements from Fort Gordon at the start of the project. Where
information is unavailable, assumptions will be made based on building type
and previous project experience. Before performing the fire flow analysis, system
pressures and flow conditions will be evaluated for the maximum daily demand
(MDD) scenario using available system data.
• Alternatives Analysis – Once the model is updated with building specific fire
flow requirements, alternatives will be evaluated with the objective of increasing
pressure in the western district to avoid adding fire pumps for new facilities. At
least two alternatives will be presented and may include a new booster pump
station, pipe upsizing, and a separate fire system. Currently, fire protection is
supplied by the potable water system. A conceptual cost estimate will be
provided for each alternative. ADD and MDD conditions will be evaluated for
each alternative, and a high-level water age analysis will be conducted.
• Documentation and Summary - A model update and alternatives analysis
summary with findings will be included in the Technical Memorandum. A
conceptual cost estimate will be provided for the alternatives along with
recommendations. Comments received on the draft TM will be incorporated into
the final TM.
Task 1 Assumptions
• Two workshops are proposed and will be held at AUD facilities or via WebEx (or
similar) for virtual meetings.
• AUD will provide the following data required to execute Task 1:
o Fire flow requirements for existing and future buildings including the available
fire flow, residual pressure, and fire duration.
o Future pipe infrastructure plans
o Future building type/locations
o DD Forms 1391 for existing and future buildings
o Updated GIS data
o SCADA data for master meters and elevated tanks
o Pressure data or headlosses through the master meters between AUD and Fort
Gordon may also be requested. This data can be generated by pressure testing
with assistance from HDR to determine typical pressures on either side of these
meters.
o The AUD model will not be combined with the Fort Gordon model. Instead,
boundary conditions will be used between the system to approximate conditions
observed in the field.
• If field testing is recommended for improved model performance, HDR will provide
additional scope to assist with fire hydrant and pressure testing.
Task 1 Deliverables
The following deliverables are included in Task 1:
• Meeting and workshop agendas and minutes
• Draft Technical Memorandum (electronic version)
• Final technical Memorandum (electronic and one physical copy)
Preliminary Schedule
The anticipated duration for the proposed scope of services is approximately two (2)
months. The target dates for the key milestones for the project are summarized below.
PROJECT MILESTONES
Task Name Completion Date
Kickoff Meeting One week after NTP
Submit Draft Hydraulic Analysis TM 6 weeks after kickoff meeting
Submit Final Hydraulic Analysis TM 8 weeks after kickoff meeting
CONTRACT MODIFICATIONS
The effect of these changes to the work plan is as follows:
• Fee for Pressure Alternatives Analysis: $32,000
• Change in Contract Time: 9 weeks
Approved by City of Augusta: _________________________ Date:_____________
Approved by HDR Engineering, Inc.: _________________ Date: _____________
DR
A
W
I
N
G STA
T
US
DR
A
W
I
N
G I
N
F
ORM
A
T
I
ON
:HV
W
'
L
V
W
U
L
F
W
:
D
W
H
U
6
\
V
W
H
P
3UH
V
V
X
U
H
6WX
G
\
1
FO
R
T
G
O
R
D
O
N
X
DATEREVISION
AU
G
U
ST
A
UT
I
L
IT
I
E
S
D
E
PA
R
T
ME
N
T
45
2
W
A
L
K
E
R
S
T
R
E
E
T
,
S
U
I
T
E
2
0
0
AU
G
U
S
T
A
,
G
A
3
0
9
0
1
t ^d/^dZ/d
WZ ^^hZ ^dhz
CONSTRUCTION CONTRACT CHANGE ORDER
PROJECT TITLE
ORIGINAL CONTRACT DATE
OWNER AUGUSTA, GEORGIA
The following change is hereby made to the contract for the above proje,:t:
Description of Change (for a more detailed description see attached proposal):
TO PROVIDE, ADDITIONAL SERVICE,S FOR A STATER SYSTE,I\I STUDY OF FOITT GORDON'S
WEST DISTRICT FORTHE UTILITIES DEPARTL,{ENT
PA\'EE,
TOTAL AN{OUNT OF THIS CII\NGE ORDE,R $
HDR ENGINEERING
f crx..ruN,BER
I aro rreu
I DATE
WATE* slSrEM sruD/-r%l
01-28-20 PROJECT NUMBER
PO NUMBER
81900060
20uT7820
The contract time will be INCREASED by 0 calendar days as a result of this ,:hange.
ORIGINAL CONTR-.\CT ANTOUNT $
PRE\TIOUS CFLA.NGE, ORDER (INCREASE) $
THIS CHANGE ORDER (INCREASE) $
TOTAL RE,YISED CONTR*A,CT ANTOUNT \XTTH CI]ANGE ORDER $
32,000.00
249,680.00
226,300.00
32,000.00
507,980.00
FUNDING NUN{BE,R/ACCOUNT NUN{BE,R
PROPOSED BY:
REQUE,STED BY:
SUBN{ITTED BY:
507043490
81 900060
5272999
5212999
FINANCE ENDORSEN{ENT:
RECONfN,{ENDE,D BY:
APPRO\TE,D BY:
ADMINIS-I']LATOR
CONTR.AC'TOR
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
COT,{PTROI,I,ER
MAYOR
PURCHASE ORDER
COHDITIONS - READ CAREFULLYI Th. rwcha*r rs cxcmot bv cltu. frofi payft cnt o, F.dc.al State_ ana, MunrdpatsBlei ?xose and othcr taxirs.2 Shipping charges prepard by €ndd3 P.ymmt sll be mad€ on @plet€ clapmentr onty. untess otheM* requeded4. OELIVERY nCKET MUST ACCOMpAtty 6OODS.5 No ba& orders r,^r'e wil reorda if awi abte6 Plers makr d.tiwrics betuaGn 9 A Lt .nct 4 pM7 All goodsie@ved srlh sbsequcnl onul!!€ lo tnspcd and rclurn ai Vcndor,scrper* tr deredr\€ or rot in 66pt.nc. StF oJ. scqidtrs!I lndoor delivery rlneessaryA P.Fenl Net 30 or aeo.ding to cmtad
Sent bY:
iil-i i 6 2020
tess Thompson
REQUIS'T!ONER
2 oIXrI82 0
oL/28 /20 434 90 R327889
4202L
IIDR ENGINEERING
1.201 PEACETREB STREE?, NE
COT,ONY SQUARE, SUITE 5OOATLANTA, GA 30351
ATTN: co *1
8rD NUMBER: L9282
CoNTRACT#:20UTI8:20
BUYER: NAlfCy
AUGUSTA, GEORGIA
ACCOUNTING DEPARTMENT, SUITE 8OO535 TELFATR STREET, MUNtCtpAL BUILDING 1OO0AUGUSTA, GA 30901.2379
(706) 821-rt335
A].L.INVOICES ANO CORRESPONOENCE MUST BE SENT TOABovE AoDREss REGARoLEss or. sirpFinc' ri'eiiriiiiriin.
AUGUSTA IITILITTES ADITIIN452 WAIJRER STREBTsurrE 200
AUGUSTA, GA 30901
000L
0002
EACH
EACH
PROF S1IES PREPANATTON Or ARISR & RESTI.TBTCE ASSESSMEIiI:T
APPROVED BY COUMTSSIONLL/2O/L9, ITEM *33
507-04 -3490/52-L2999
CO *1: SCOPE ADDITToN PEASETO INCLT'DE A}I B(ERGENCY
RESPONSE PIJA}IA
APPROVED BY COMMISSTONL0/2o/2020, rrEM #24
507-04 -3490/52-12999
8rqoo0G0 - 5eu.qqq
."}&TBftAilC
249 , 680 .0
NET TOTAL.,430, 080 . 0
249,690.0
L80,400.0
1of1
PROCUREMENT O'RECTOR
Title
;3[:ffiffiring' lnc' (HDR) Additional services for a water system study of Fort Gordon,s wesr
Utilities - Wes Byne
Caption
HDR Engineering' lnc' (HDR) Additional services for a water system study of Fort Gordon,s west District for the UtiritiesDepartment
Background
ln coordination with Fort Gordon DPW, AUD proposes to evaruate the water system in Fort Gordrn,s west District. Thestudy will focus on possible improvements to the system to improve pressure in coordination with the fire protection systemffiHTil:l'lt":::tTr:[:J;:iff"",iff11,1]Il',ll; LrDR currenrv provides water svstem modering services ror AUD,
Analysis
It would be efficient for HDR to perform the study as an additionar service to their current contract for s32,o00.o0 as detaitedin their proposal.
Summary
s32,0oo'oo funding is avairabre from the forowing accounts: 5070434go-521,2ggg/g1.900060_5 212ggg
Alternatives
No alternatives are recommended.
Recommendation
n:;ffir"i:JJ;:#tt Utilities Department to supplement HDR's contract to perform the additionatservices in the
Funds
nt""fiI;ir';:JJ3:#t,.Utilities Department to supplement HDR's contract to perform the additirrnatservices in the
District for the Utilities
Engineering Services Committee Meeting
10/25/2022 1:10 PM
HDR Engineering, Inc. (HDR) C0 #3 Additional Services for a Water System Study of Fort Gordon’s West District
for the Utilities Department
Department:Utilities
Presenter:Wes Byne
Caption:Consider proposal from HDR Engineering, Inc. (HDR) to provide
additional services for a water system study of Fort Gordon’s West District
for the Utilities Department. CO #3 - 20UTI820
Background:Augusta Utilities Department (AUD) is the contracted water, sanitary
sewer, and non-potable irrigation utility provider for Fort Gordon, which is
undergoing a post-wide transformation with new construction and
renovation projects as the Cyber Center of Excellence. Fort Gordon’s
growth is driving numerous AUD water and sanitary sewer projects. In
coordination with Fort Gordon DPW, AUD proposes to evaluate the water
system in Fort Gordon’s West District. The study will focus on possible
improvements to the system to improve pressure in coordination with the
fire protection system needs for existing buildings and for development
planning. HDR currently provides water system modeling services for
AUD, and the model is a good application to perform this evaluation.
Analysis:It would be efficient for HDR to perform the study as an additional service
to their current contract for $32,000.00 as detailed in their proposal.
Financial Impact:$32,000.00 funding is available from the following accounts: 507043490-
5212999/ 81900060-5212999
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to supplement HDR’s
contract to perform the additional services in the amount of $32,000.00.
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: 507043490-5212999/
81900060-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting Commission Chamber - l0/l112022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman;Hasan, Vice Chairman; Johnson
and McKnight, members.
ENGINEERING SERVICES
l. Approve supplement funds in amount of $147,689 to be added to awarded Bid to Yancy Brothers for Item
I-anantt Compactor Purchase. Bidz2-lg} / Requested by AE&ESD. Action:
Approved
Motions
Y:j*1'" Motion Text Made By seconded By fJJiIl'l'ype
Motion to
^ .,.,.,__._ approve. Commissioner Jordan Commissioner Catherine Smith- passesApprove Motion Passes Johnson Mclfuight
4-0.
2. Motion to approve the minutes of the Engineering Services Committee held on September 27,2022. Item
Action:
Approved
Motions
Y:j*i' Motion Text Made By Seconded By f;tjil'l'ype
Motion to
^ approve. Commissioner Jordan Commissioner Catherine Smith- passesApprove Motion Passes Johnson McKnight
4-0.
3. Receive a report/update from the Engineering Department regarding the infrastructure in the Monte Sano Item
Area. (Referred from September 27 Engineering Services Committee) Action:
Approved
Motions
[]i:Il Motion rext Made By seconded By H'Jilrype
Motion to approve receiving ^^---.--:--: ^Approve this item as information. - Lommlssloner uatnerlne Lommlssloner
Motion passes 4-0. Smith-McKnight Jordan Johnson rasses
4. Intergovernmental Agreement for design, construction and financing of rail spur between Augusta, Item
Georgia and Development Authority of Augusta, Georgia. (Requested by the Administrator) Action:
Approved
Motions
Sotion Motion Text Made Seconded MotionrYPe By By Result
It was the consensus of the committee that this item be
added to the agenda.
Motions
Xlj:" Motion Text Made By seconded p-. MotionType rvrvrrvrr r var rvr.us DJ seconoeo IIy Result
Motion to
Approve iflio#rurr., fi""ffifiIner
catherine smith- commissioner Ben passes
4-0.
www.augustaga.sov
Engineering Services Committee Meeting
10/25/2022 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services Committee
held on October 11, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
10/25/2022 1:10 PM
State Highway System Revisions in Augusta-Richmond County State Route 415 Access Roads (County Roads 1913 &
1912) Windsor Spring/I-520 Access Segments (Ramps) File Reference: 22-014(A)
Department:Engineering
Presenter:
Caption:Receive as Information. Approve State Highway System Revisions in
Augusta-Richmond County: State Route 415 Access Road (County Road
1913 and 1912). Requested by Engineering.
Background:GDOT records indicate that subject access roads were turn over to
Richmond County during the early 1990’s, however, GDOT is not
successful finding the specific order. These roads are providing I-520
(Bobby Jones) to and from access for Windsor Spring Road. State
ownership needs to be established in order for GDOT to support roadway
improvements project for State Route 121 (Peach Orchard).
Analysis:Action by GDOT Commissioner approving State Highway Systems
Revision was warranted to document state ownership of State Route 415
Access Roads. It also establishes maintenance of these road-segments
GDOT responsibility.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Receive as Information. Approve State Highway System Revisions in
Augusta-Richmond County: State Route 415 Access Road (County Road
1913 and 1912).
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/25/2022 1:10 PM
5th Street decommission bridge
Department:Augusta Commission
Presenter:Commissioner Ben Hasan
Caption:Discuss the 5th Street decommission bridge. (Requested by
Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY: