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Home My WebLink About2022-09-27-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 9/27/2022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Motion to approve Supplement funding (SA2) to Clark Patterson Lee (CPL) in the amount of $25,000 for the 6th Street Improvements Construction Phase Services (CEI). Requested by Engineering / RFP 18- 279. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 2. Motion to approve award of Augusta Right-of-Way Routine Maintenance Vegetation Control and Mowing Contract to Augusta Lawn & Turf, LLC, Winsay, Rise & Shine Lawncare, Augusta Quality, and Bulldog Cuts. The Contract is for three years with renewal option of two additional years. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. Effective January 1, 2023, also Approve $3,200,000 to fund the proposed On-Call Maintenance Vegetation Control and ROW Mowing Services . requested by AE&ES. RFP 22-152 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Jordan Johnson Passes 3. Motion to approve Supplemental funding (SA1) for Engineering Phase of Design Consultant Contract to Infrastructure Systems Management, LLC in the amount of $147,866 for the Greene Street Improvements project. Requested by Engineering / RFP 18-312. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 4. Motion to approve entering into an agreement with (CSXT) CSX TRANSPORTATION, INC. Company stating that Augusta, GA will pay for the Construction Engineering, Inspection, and Flagging protection services, for the Highland Ave. over CSX Railroad Bridge Repair & Restoration Project in accordance with the estimate $173,716.00. Also, approve the Construction Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor requested by Engineering. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 5. Motion to approve the minutes of the Engineering Services Committee September 13, 2022.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 6. Ms. Sameera V. Thurmond relative to overgrowth located between Goldfinch Drive and Ravenwood Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 7. Motion to approve award of RFP 22-208 Augusta Roadway Routine Maintenance Repairs and Emergency Construction Contract to Georgia Carolina Paving Company, and Beams Contracting. The Contract is for three (3) years with a renewal option of two (2) additional years. Award is contingent upon receipt of Procurement documents, signed contracts and proper bonds. Effective January 1, 2023, requested by AE&ES. Also a request to approve $215,000 to fund the proposed On-Call Maintenance Vegetation Control and ROW Mowing Services RFP 22-208. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the last sentence to read "approve $215,000 to fund the proposed Roadway Routine Maintenance Repairs and Emergency Construction". Motion Passes 4-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 8. Motion to approve supplemental funding for various Tasks under Final Design Phase of Engineering Consultant Agreement to WK Dickson & Co., Inc. in the amount of $99,800.00 for Wilkinson Garden Area Roadway Drainage Improvements as requested by AED. RFQ 07-114. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 9. Discuss Monte Sano Area Infrastructure. (Requested by Commissioner Jordan Johnson) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to task the Engineering Department with looking into the issue of tree roots destroying the sidewalks in this area and report back to the committee in two weeks with a recommendation. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Catherine Smith- McKnight Passes www.augustaga.gov 3011 Sutton Gate Dr. Suite 130 Suwanee, GA 30024 770.831.9000 TEL CPLTeam.com September 14, 2022 Dr. Hameed Malik, P.E. 452 Walker St. Suite 110 Augusta, GA 30901 VIA EMAIL RE: City of Augusta Engineering Consulting Proposal Dear Dr. Malik: CPL Architecture, Engineering, and Planning is pleased to provide this proposal to provide Construction Administration Services for the 6th Street Project, as follows: Scope of Work 1. Consult on the 6th Street Project bid results. 2. Render opinions on construction administration issues, such as RFIs, submittals, pay applications, etc. if requested by the city. Fee Proposal CPL will perform the above referenced scope of work hourly as indicated in the hourly rates listed in Appendix ‘B’. We estimate this effort will not exceed $25,000. We will not exceed this estimate without seeking authorization from the city. Direct expenses will be billed at cost plus 15%. Direct expenses include, but are not limited to, reproduction cost, courier service, mileage, telephone/fax cost, etc. TERMS AND CONDITIONS: This agreement shall be administered in accordance with the Terms and Conditions and utilize the hourly rates listed in contract RC07-001220. This document together with the exhibits and/or appendices identified herein constitutes the entire understanding between Augusta and CPL with respect to the work to be performed by CPL for the benefit of Augusta and may only be modified in writing signed by both parties. Please sign and return the enclosed copy of this letter if this document satisfactorily sets forth the understanding of the arrangement between Augusta and CPL. Receipt of the signed agreement will serve as our notice to proceed. This Contract will be open for acceptance for sixty days from the date of this letter. DocuSign Envelope ID: 1D7B8040-AE3C-41CA-B9C7-97BC761CE9AE City of Augusta Engineering Consulting Proposal September 14, 2022 Page 2 of 2 We look forward to continuing to work with you on this project. Sincerely, CPL ARCHITECTURE ENGINEERING & PLANNING Richard J. Edinger, P.E. Vice President cc: Brian Miller file Accepted By: __________________________________ Date: ___________________________ Invoice Instructions: Add the following project identifier or Purchase Order No. _________________________ Send our Invoice to the following email address: ____________________________________ Reference the following physical address: DocuSign Envelope ID: 1D7B8040-AE3C-41CA-B9C7-97BC761CE9AE (SA2 – For changes greater than $25,000) September 2022 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15041220 GDOT Number (s): RC07-001220 PI 0011421 Supplemental Agreement Number: 2 Purchase Order Number: 19ENG744 WHEREAS, We, Clark Patterson Lee (CPL), Consultant, entered into a contract with Augusta- Richmond County on April 2, 2019 for engineering design services associated with the improvements to 6th Street Improvements. Project RC07-001220, PI 0011421, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: 6th Street Improvements Construction Phase Services (CEI). It is agreed that as a result of the above-described modifications the contract amount is increased by $25,000.00 from $288,645.77 to a new total of $313,645.77. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Clark Patterson Lee (CPL) Consultant, hereby agree to said Supplemental Agreement consisting of the above-mentioned item and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Clark Patterson Lee (CPL). AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 9/27/2022 1:10 PM 6th Street Improvements Project Design Services for Roadway Improvements TIA Project Number: RC07-001220 / PI#0011421 CEI Services RFP Item: 18-279 Department:Engineering Presenter: Caption:Motion to approve Supplement funding (SA2) to Clark Patterson Lee (CPL) in the amount of $25,000 for the 6th Street Improvements Construction Phase Services (CEI). Requested by Engineering / RFP 18- 279. Background:The 6th Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 6th Street is a Band 3 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. Project is in letting and construction will commence soon.Construction Phase requires design related coordination with utilities, resolution of constructability conflicts, review of contractor construction documents submittals, and request for field information (CEI) that warrants design engineer services. Analysis:On April 2, 2019, Augusta Commission approved award of design phases of the project to CPL. The project is now in letting and ready for construction. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds in amount of $25,000 are available in Project TIA funds. Alternatives:Do not approve and find alternative to perform CEI services. Recommendation:Approve Supplement funding (SA2) to Clark Patterson Lee (CPL) in the amount of $25,000 for the 6th Street Improvements Construction Phase Services (CEI). Requested by Engineering / RFP 18-279. ($25,000) 371-041110-5212115 – T15041220-5212115 - Project TIA Funds Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission UNOFFICIAL ~~ RFP Opening· RFP Item #22-152 Augusta Right-Of-Way Routine Maintenance Vegetation Control and Mowing ,\ for Augusta, GA -Engineering Department RFP Date: Tuesday, March 15, 2022@ 11:00 a.m. via ZOOM Total Number Specifications Mailed Out: 52 Total Number Specifications Download (Demand~tar): 17 Total Electronic Notifications (Demandstar): 225 Georgia Procurement Registry: 1539 Total packages submitted: 12 Total Noncompliant: VENDORS Attachment Addendum 1 E-Verify SAVE Original 7 Copies Fee "B" Number Form Proposal Wlnsaylnc. 6464 Carriage Lane Yes Yes 494613 Yes Yes Yes Yes Harlem, GA 30814 Jacobs Land Management 733 Scott Nixon Memorial Dr. Yes Yes 417873 Yes Yes Yes Yes Augusta, GA 30907 T. Garrett Enterprise LLC 1318 New Savannah Rd. Yes Yes 1215950 Yes Yes Yes Yes Augusta, GA 30901 PCJ Quality Assurance, LLC 1072 Plum Road Yes Yes 1664810 Yes Yes Yes Yes Jackson, Sc 29831 Augusta Lawn & Turf Inc. 3618 Phillips Drive Yes Yes 202665 Yes Yes Yes Yes Augusta, GA 30907 Keith Harrison OBA/Bulldog Cuts Yes Yes 852742 Yes Yes Yes Yes 907 Park Ave. Augusta, GA 30901 M&C Lawn Care & Mantenance Services, LLC Yes Yes 1661291 Yes Yes Yes Yes 3958 Wrlghtsboro Rd. Ste C. Augusta, GA 30909 Milledge Tyler OBA/Rise And Shine Lawn Care Yes No 905907 Yes Yes Yes Yes 1159 Waltons Trail Hephzibah, Ga 30815 Corey Huff OBA/Lumber Jack Lawn Yes Yes 465374 2430 Norfolk Street Yes Yes No Yes Augusta, Ga 30906 Yellowstone Landscape 702 McKnight Industrial Blvd. Yes Yes 648975 Yes Yes Yes Yes Augusta, Ga. 30907 Page 1 of 2 UNOFFICIAL ~~ RFP Opening • RFP Item #22-152 Augusta Right-Of-Way Routine Maintenance Vegetation Control and Mowing for Augusta, GA -Engineering Department RFP Date: Tuesday, March 15, 2022@ 11 :00 a.m. via ZOOM Total Number Specifications Mailed Out: 52 Total Number Specifications Download (Demandstar): 17 Total Electronic Notifications (Demandstar): 225 Georgia Procurement Registry: 1539 Total packages submitted: 12 Total Noncompliant: VENDORS Attachment Addendum 1 E-Verify SAVE Original Fee "B" Number Form 7 Copies Proposal Augusta Quality LLC 3904 Wrlghtsboro Rd. Ste. C Yes Yes 639585 Yes Yes Yes Yes Augusta, GA 30909 Pond Maintenance Of Augusta, LLC 3707 Colbert Street Yes Yes 67036 Yes Yes · Yes Yes Augusta, Georgia 30906 Page 2 of 2 AUGUSTA LAWN & TURF ROAD MILES AED Offer GROUP A CML Six Cyles Eight Cycles Laney Walker Blvd. (Sand Bar Ferry Rd./East Boundary)1.9 $2,512.30 $28,640.19 $38,186.92 Laney Walker Blvd. (East Boundary/ Twiggs St.)1 $2,512.39 $15,074.34 $20,099.12 East Boundary (Laney Walker Blvd. /Reynolds St.)1.1 $2,512.32 $16,581.33 $22,108.44 Lovers Lane (Sand Bar Ferry Rd./ Laney Walker Blvd.)0.4 $2,739.76 $6,575.43 $8,767.24 Gordon Hwy. (Skyview Dr. State Line)1.7 $2,512.38 $25,626.24 $34,168.32 Doug Barnard Pkwy. (Gordon Hwy./Tobacco Rd.)5.4 $2,601.64 $84,293.13 $112,390.84 Doug Barnard Pkwy. (Tobacco Rd./News Print Rd.)2.8 $2,512.35 $42,207.54 $56,276.72 Dixon Airline Road (Mike Padgett to Doug Barnard Pkwy.)1.8 $2,512.33 $27,133.20 $36,177.60 Dan Bowles Road (Doug Barnard Pkwy. to Gordon Hwy.)1.1 $2,501.64 $16,510.83 $22,014.44 Perkins Road (Doug Barnard Pkwy. to Marvin Griffin Rd.)1 $2,512.39 $15,074.34 $20,099.12 Rawley Road (Mike Padgett Hwy. to Cul-D-Sac)0.34 $2,511.94 $5,124.36 $6,832.48 River Watch Pkwy. (15th Street to I-20) (Shrubs/planters boxes)5 $2,589.14 $77,674.20 $103,565.60 15th Street (Essie McIntyre Blvd./Laney Walker Blvd.)1.2 $2,512.27 $18,088.32 $24,117.76 Calhoun Expressway (Greene St. to Washington Rd.) (Shrubs/ planters boxes)2.6 $2,512.31 $39,192.09 $52,256.12 Brown Road (Peach Orchard Rd. to Mike Padgett Hwy.)6.93 $2,512.39 $104,465.19 $139,286.92 Old Waynesboro Rd. (Mike Padgett Hwy. to Brown Rd.)3.25 $2,601.64 $50,731.98 $67,642.64 Doug Barnard Pkwy. (Newsprint Rd. to Hwy. 56)0.57 $2,512.17 $8,591.61 $11,455.48 Gravel Pit Rd. (Doug Barnard Pkwy. to Dead End)0.7 $2,426.64 $10,191.90 $13,589.20 Lock & Dam Rd. (Doug Barnard Pkwy. to Dead End)2.1 $2,512.35 $31,655.67 $42,207.56 Marvin Griffin Rd. (Hwy. 56 to Doug Barnard Pkwy.)1.52 $2,512.33 $22,912.47 $30,549.96 42.41 $646,344.36 $861,792.48 GROUP F AED OFEER Mowing Cycle Mowing Cycle Litter Pick Up Arterial Rd $1,100.00 500 Collector Rd $1,100.00 500 Rural Rd $1,300.00 500 Easments (20ft wide)$1,100.00 500 Easments (30ft wide)$1,185.00 500 Easments (40ft wide)$1,350.00 500 Easments (60ft wide)$1,675.00 500 WINSAY ROAD MILES AED Offer GROUP B (Winsay)CML Six Cyles Eight Cycles Windsor Spring Road (Peach Orchard Rd./Tobacco Rd.)3.6 $2,814.14 $60,785.42 $81,047.23 Windsor Spring Road (4573 Windsor Spring Rd./Tobacco Rd. - Ph. 4)3 $2,614.14 $47,054.52 $62,739.36 Windsor Spring Road (4573 Windsor Spring Rd. to Mims Rd. - Phase 5)2.7 $2,512.38 $40,700.58 $54,267.44 Windsor Spring Road (Old Louisville Rd./Peach Orchard Rd.)1.1 $2,512.32 $16,581.33 $22,108.44 Tobacco Road (Doug Barnard Pkwy./Deans Bridge Rd.)8.5 $2,614.14 $133,321.14 $177,761.52 Old Tobacco Road (Tobacco Rd./Old Hwy. 1)0.45 $2,512.20 $6,782.94 $9,043.92 Old US 1 (Old Tobacco Rd./Windermere Dr.)1.6 $2,512.27 $24,117.75 $32,157.00 Windermere Dr. (Deans Bridge Rd. to Cromwell Rd.)0.1 $2,511.65 $1,506.99 $2,009.32 Wyevale Road (Old US 1 to Cromwell Rd.)0.14 $2,512.36 $2,110.38 $2,813.84 Glenn Hills Dr. (Barton Chapel Rd. to Georgetown Dr.)1 $2,512.39 $15,074.34 $20,099.12 Georgetown Dr. (Glenn Hills Dr. to Deans Bridge Rd.)0.75 $2,512.31 $11,305.38 $15,073.84 Willis Foreman Road (Peach Orchard Rd. to Deans Bridge Rd.)5.8 $2,512.37 $87,430.48 $116,573.97 28.74 446771.25 $595,695.00 GROUP F AED OFEER Mowing Cycle Mowing Cycle Litter Pick Up Arterial Rd $1,100.00 500 Collector Rd $1,100.00 500 Rural Rd $1,300.00 500 Easments (20ft wide)$1,100.00 500 Easments (30ft wide)$1,185.00 500 Easments (40ft wide)$1,350.00 500 Easments (60ft wide)$1,675.00 500 RISE & SHINE LAWNCARE ROAD MILES AED Offer GROUP C CML Six Cyles Eight Cycles Boy Scout Road (Joy Rd./Washington Rd.)1.8 $2,565.53 $27,707.70 $36,943.60 Skinner Mill Road (Walton Way Ext. to Boy Scout Rd.)2.5 $2,601.64 $39,024.60 $52,032.80 . Powell Road (Gordon Hwy. to Jimmie Dyes)3 $2,501.64 $45,029.52 $60,039.36 Lewis Road (Powell Rd. to County Line)1.8 $2,590.53 $27,977.70 $37,303.60 Flowing Wells Road (Wrightsboro Rd. to Interstate Pkwy.)1.1 $2,551.64 $16,840.83 $22,454.44 Frontage Road (Mason McKnight Jr. Pkwy. To Scott Nixon Memorial Dr.)1.3 $2,426.64 $18,927.78 $25,237.04 Lake Forest Drive (Camellia Rd. to Comfort Rd.)1 $2,601.64 $15,609.84 $20,813.12 McKnight Industrial Blvd. (Frontage Rd. to Scott Nixon Memorial Dr.)0.15 $2,907.07 $2,616.36 $3,488.48 West Frontage Road (Frontage Rd. to Scott Nixon Memorial Dr.)0.2 $2,739.15 $3,286.98 $4,382.64 Wheeler Road (Walton Way Ext. to Highland Ave.)2.75 $2,676.64 $44,164.56 $58,886.08 Interstate Parkway (Flowing Wells Rd. to Wainbrook Dr.)1.7 $2,601.64 $26,536.74 $35,382.32 Jackson Road (Walton Way/Wrightsboro Rd.)1.2 $2,676.64 $19,271.82 $25,695.76 Warren Road (Washington Rd./Dead End - including Overpass)1.1 $2,601.64 $17,170.83 $22,894.44 Walton Way Extension (Walton Way/Pleasant Home Rd.)1.3 $2,601.64 $20,292.78 $27,057.04 Scott Nixon Memorial Drive (Davis Rd./Columbia County Line)1.2 $2,676.64 $19,271.82 $25,695.76 Pleasant Home Road (Davis Rd./Washington Rd.)1.4 $2,676.64 $22,483.77 $29,978.36 Davis Road (Pleasant Home Rd./County Line)0.6 $2,676.64 $9,635.91 $12,847.88 Steven Creek Rd. (Washington Rd./Riverwatch Pkwy.)1 $2,501.64 $15,009.84 $20,013.12 Claussen Road (Steven Creek Rd./Riverwatch Pkwy.)0.8 $2,601.64 $12,487.86 $16,650.48 Perimeter Parkway (Wheeler Rd./Interstate Pkwy.)1.2 $2,509.98 $18,071.82 $24,095.76 Mason McKnight Jr. Pkwy. (Scott Nixon Memorial Dr. to County Line)0.5 $2,907.07 $8,721.21 $11,628.28 . Marks Church Rd. (Wrightsboro Rd. to Wheeler Rd.)1.35 $2,907.07 $23,547.27 $31,396.36 Robert C. Daniel Pkwy. (Skinner Mill Rd. to Walton Way Ext.)0.25 $2,907.07 $4,360.61 $5,814.14 Bercksmans Rd. (Wheeler Rd. to Roundabout)0.65 $2,794.57 $10,898.82 $14,531.76 Maddox Rd. (Wrightsboro Rd. to Dead End)0.44 $2,907.07 $7,674.66 $10,232.88 30.29 $476,621.63 $635,495.50 AUGUSTA QUALITY LLC AED Offer ROAD MILES CML Six CYCLE Eight Cycle GROUP D (Augusta Quality) Milledgeville Rd. (Gordon Hwy./I-520/Gordon Hwy.)3.4 $2,019.41 $41,196.00 $54,928.00 Wylds Road (Milledgeville Rd. to Mall Entrance)1.4 $1,842.86 $15,480.00 $20,640.00 North Leg Road (Wrightsboro Rd./Milledgeville Rd.)1.6 $1,842.50 $17,688.00 $23,584.00 Highland Avenue (Wheeler Rd./Gordon Hwy.)2.5 $2,042.80 $30,642.00 $40,856.00 Damascus Road (Wrightsboro Rd. to Highland Ave.)1.2 $1,842.50 $13,266.00 $17,688.00 Golden Camp Road (Milledgeville Rd. to Deans Bridge Rd.)1.5 $2,042.67 $18,384.00 $24,512.00 Noland Connector Road (Milledgeville Rd. to Gordon Hwy.)0.6 $1,841.67 $6,630.00 $8,840.00 Bayvale Road (Milledgeville Rd. to Sibley Rd.)0.54 $1,842.59 $5,970.00 $7,960.00 Sibley Road (North Leg Rd. to Milledgeville Rd.)2 $1,843.00 $22,116.00 $29,488.00 Veterans Road (Sibley Rd. to Bayvale Rd.)0.11 $1,836.36 $1,212.00 $1,616.00 Veterans Drive (Veterans Rd. to Sibley Rd.)0.36 $1,841.67 $3,978.00 $5,304.00 Kissingbower Road (Gordon Hwy. to White Rd.)1.2 $2,042.50 $14,706.00 $19,608.00 Milledgeville Road (Olive Rd. to Gordon Hwy.)1.5 $2,042.67 $18,384.00 $24,512.00 MLK Blvd. (Olive Rd. to Twiggs St.)1 $2,043.00 $12,258.00 $16,344.00 Lumpkin Road (Mike Padgett Hwy./Doug Barnard Pkwy.)0.8 $1,842.50 $8,844.00 $11,792.00 Lumpkin Road (Mike Padgett Hwy./Old McDuffie Rd.)4 $2,043.00 $49,032.00 $65,376.00 Old McDuffie Road (Milledgeville Rd. to Dead End)2.7 $1,842.96 $29,856.00 $39,808.00 New McDuffie Road (Old McDuffie Rd. to Milledgeville Rd.)0.5 $1,842.00 $5,526.00 $7,368.00 Swanee Quintet Blvd. (MLK to 15th St.)0.58 $1,841.38 $6,408.00 $8,544.00 Regency Blvd. (Gordon Hwy. to Dead End)0.42 $1,842.86 $4,644.00 $6,192.00 Harold Rd. (Peach Orchard Rd. to Coleman Ave.)0.23 $1,839.13 $2,538.00 $3,384.00 Gibson Dr. (Golden Camp Rd. to North Carolina Ave.)0.11 $1,836.36 $1,212.00 $1,616.00 28.25 $329,970.00 $439,960.00 GROUP F AED OFEER Mowing Cycle Mowing Cycle Litter Pick Up Arterial Rd $1,100.00 500 Collector Rd $1,100.00 500 Rural Rd $1,300.00 500 Easments (20ft wide)$1,100.00 500 Easments (30ft wide)$1,185.00 500 Easments (40ft wide)$1,350.00 500 Easments (60ft wide)$1,675.00 500 Bulldog Cuts ROAD MILES AED Offer GROUP E CML Six Cyles Eight Cycles Phinizy Road (Peach Orchard Rd./Mike Padgett Hwy.1.3 $2,500.00 $19,500.00 $26,000.00 Old Louisville Road (Phinizy Rd./Mike Padgett Hwy.)2 $2,500.00 $30,000.00 $40,000.00 Richmond Hill Road (Deans Bridge to Windsor Spring)2.6 $2,500.00 $39,000.00 $52,000.00 Richmond Hill West (Richmond Hill to Deans Bridge)0.5 $2,500.00 $7,500.00 $10,000.00 Bungalow Road (Richmond Hill Rd./Peach Orchard Rd.)0.8 $2,500.00 $12,000.00 $16,000.00 Wrightsboro Road (Barton Chapel Rd. to Jimmie Dyes)3.3 $2,500.00 $49,500.00 $66,000.00 Barton Chapel Road (Deans Bridge Rd./Wrightsboro Rd.)3.4 $2,500.00 $51,000.00 $68,000.00 Barton Chapel Rd. (Sh. Sec.) (Deans Bridge Rd. to Barton Chapel Rd.)0.15 $2,500.00 $2,250.00 $3,000.00 Old Barton Chapel Road (Barton Chapel Rd. to Old McDuffie Rd.)0.36 $2,500.00 $5,400.00 $7,200.00 Ditmus Road (Barton Chapel Rd. to Dead End)0.27 $2,500.00 $4,050.00 $5,400.00 Meadowbrook Drive (Windsor Spring Rd./Deans Bridge Rd.)2 $2,500.00 $30,000.00 $40,000.00 Morgan Road (Tobacco Rd./Deans Bridge Rd.)1.8 $2,500.00 $27,000.00 $36,000.00 Rosier Road (Peach Orchard Rd./Windsor Spring Rd.)1.3 $2,500.00 $19,500.00 $26,000.00 Wheeless Road (Deans Bridge Rd. to Gordon Hwy.)1.5 $2,500.00 $22,500.00 $30,000.00 Rock Springs Drive (Valley Park E to River Oak Dr.)0.3 $2,500.00 $4,500.00 $6,000.00 Vandivere Road (Kentucky Ave. to Walden Dr.)0.3 $2,500.00 $4,500.00 $6,000.00 Old Savannah Road (Gordon Hwy. to Twiggs St.)1.4 $2,500.00 $21,000.00 $28,000.00 Olive Road (Gordon Hwy. to Troup St.)1.5 $2,500.00 $22,500.00 $30,000.00 White Road (Olive Rd. to Kissingbower Rd.)0.7 $2,500.00 $10,500.00 $14,000.00 Belair Road (Wrightsboro Rd./Powell Rd.)2.6 $2,500.00 $39,000.00 $52,000.00 28.08 $421,200.00 $561,600.00 Engineering Services Committee Meeting 9/27/2022 1:10 PM Augusta Right-of-Way Routine Maintenance Vegetation Control and Mowing Services RFP 22-152 Department:Engineering Presenter: Caption:Motion to approve award of Augusta Right-of-Way Routine Maintenance Vegetation Control and Mowing Contract to Augusta Lawn & Turf, LLC, Winsay, Rise & Shine Lawncare, Augusta Quality, and Bulldog Cuts. The Contract is for three years with renewal option of two additional years. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. Effective January 1, 2023, also Approve $3,200,000 to fund the proposed On-Call Maintenance Vegetation Control and ROW Mowing Services . requested by AE&ES. RFP 22-152 Background:Augusta Commission established Stormwater Utility (SWU) Program effective January 1, 2016. One of the key elements of SWU is establishing proactive infrastructure maintenance program that includes Maintenance Vegetation Control and Right-of-Way Mowing. On-call services are integral part of SWU Program delivery as determined by AED that supplementing engineering maintenance resources with an on-call services such as Vegetation Control and Right-of-Way (ROW) Mowing is a practical approach to complete and sustain much needed maintenance services in a timely manner. Such services are essential to stay in compliance with Augusta Area-Wide NPDES MS4 stormwater discharge permit and minimizing public safety risks, damages to public property and associated potential hazard liabilities . The Program at present is funded by SWU funds. Analysis:Proposals were received on March 15, 2022 with Augusta Lawn & Turf, LLC, Winsay, Rise & Shine Lawncare, Augusta Quality, and Bulldog Cuts being the selected firms. Firms were evaluated based on qualifications, relevant experience, and ability to provide requested services. Fee schedule and Road list is attached as EXHIBIT A. Financial Impact:Services are funded by Stormwater Utility funds. Estimated annual cost $3.2 million. Alternatives:1) Not Proposed. Recommendation:Approve award of Augusta Right-of-Way Routine Maintenance Vegetation Control and Mowing Contract to Augusta Lawn & Turf, LLC, Winsay, Rise & Shine Lawncare, Augusta Quality, and Bulldog Cuts. The Contract is for three years with renewal option of two additional years. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. Effective January 1, 2023, also Approve $3,200,000 to fund the proposed On-Call Maintenance Vegetation Control and ROW Mowing Services. requested by AE&ES. RFP 22-152 Funds are Available in the Following Accounts: ($3,200,000, estimated annual cost) 581044320 - Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission (SA2 – For changes greater than $25,000) September 2022 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15040117 GDOT Number (s): RC07-000117 PI 0011389 Supplemental Agreement Number: 1 Purchase Order Number: 19ENG756 WHEREAS, We, Infrastructure Systems Management, LLC, entered into a contract with Augusta- Richmond County on April 2, 2019 for engineering design services associated with the improvements to Greene Street Improvements. Project RC07-000117, PI 0011389, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional design services for the Greene Street Improvements Project. It is agreed that as a result of the above-described modifications the contract amount is increased by $147,866.00 from $685,061.06 to a new total of $832,927.06. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Infrastructure Systems Management, LLC. hereby agree to said Supplemental Agreement consisting of the above-mentioned item and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Infrastructure Systems Management, LLC. AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 9/27/2022 1:10 PM Greene Street Improvements Project Design Services for Roadway Improvements TIA Project Number: RC07- 000117 / PI#0011389 RFP Item: 18-312 Department:Engineering Presenter: Caption:Motion to approve Supplemental funding (SA1) for Engineering Phase of Design Consultant Contract to Infrastructure Systems Management, LLC in the amount of $147,866 for the Greene Street Improvements project. Requested by Engineering / RFP 18-312. Background:The Greene Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in the July 31, 2012 referendum. Greene Street is a Band 3 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. On April 2, 2019, commission approved the award of Engineering Design Phase Services to Infrastructure Systems Management, LLC (ISM) Design tasks are in progress. Analysis:Project is under design. On April 2, 2019 Augusta Commission approved funding for concept and design phases tasks. Review of 60% design warranted survey field check and additional surveying for advancing design to the 90% phase and completion of construction plans. Supplemental Funds are needed to cover these tasks fee. Financial Impact:Funds are available in Project TIA funds. Alternatives:Do not approve and find alternative to perform CEI services. Recommendation:Approve Supplemental funding (SA1) for Engineering Phase of Design Consultant Contract to Infrastructure Systems Management, LLC in the amount of $147,866 for the Greene Street Improvements. Requested by Engineering / RFP 18-312. Funds are Available in the Following Accounts: ($147,866) 371-041110-5212115 – T15040117-5212115 Project TIA Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 1 20211101 Final CONSTRUCTION AGREEMENT This Construction Agreement (“Agreement”) is made as of ______________________, 20____, by and between CSX TRANSPORTATION, INC., a Virginia corporation with its principal place of business in Jacksonville, Florida (“CSXT”), and the City of Augusta, a body corporate and political subdivision of the State of Georgia (“Agency”). EXPLANATORY STATEMENT 1. Agency has proposed to construct, or to cause to be constructed, Highland Ave Bridge repairs over CSXT; DOT 279463W MP YYG-4.87, Gulf Zone, Georgia Subdivision in Augusta, Richmond County, GA (the “Project”). 2. Agency has obtained, or will obtain, all authorizations, permits and approvals from all local, state and federal agencies (including Agency), and their respective governing bodies and regulatory agencies, necessary to proceed with the Project and to appropriate all funds necessary to construct the Project. 3. Agency acknowledges that: (i) by entering into this Agreement, CSXT will provide services and accommodations to promote public interest in this Project, without profit or other economic inducement typical of other Agency contractors; (ii) neither CSXT nor its affiliates (including their respective directors, officers, employees or agents) will incur any costs, expenses, losses or liabilities in excess of payments made to CSXT, by or on behalf of Agency or its contractors, pursuant to this Agreement; and (iii) CSXT retains the paramount right to regulate all activities affecting its property and operations. 4. It is the purpose of this Agreement to provide for the terms and conditions upon which the Project may proceed. NOW, THEREFORE, in consideration of the foregoing Explanatory Statement and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the parties agree as follows: 1. Project Plans and Specifications 1.1 Preparation and Approval. Pursuant to Exhibit A of this Agreement, all plans, specifications, drawings and other documents necessary or appropriate to the design and construction of the Project shall be prepared, at Agency’s sole cost and expense, by Agency or CSXT or their respective contractors. Project plans, specifications and drawings prepared by or on behalf of Agency shall be subject, at CSXT’s election, to the review and approval of CSXT. Such plans, specifications and drawings, as prepared or approved by CSXT, are referred to as the “Plans”, and shall be incorporated and deemed a part of this Agreement. Plans prepared or submitted to and Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 2 20211101 Final approved by CSXT as of the date of this Agreement are set forth in Exhibit B to this Agreement. 1.2 Effect of CSXT Approval or Preparation of Plans. By its review, approval or preparation of Plans pursuant to this Agreement, CSXT signifies only that such Plans and improvements constructed in accordance with such Plans satisfy CSXT’s requirements. CSXT expressly disclaims all other representations and warranties in connection with the Plans, including, but not limited to, the integrity, suitability or fitness for the purposes of Agency or any other persons of the Plans or improvements constructed in accordance with the Plans. 1.3 Compliance with Plans. The Project shall be constructed in accordance with the Plans. 2. Allocation and Conduct of Work Work in connection with the Project shall be allocated and conducted as follows: 2.1 CSXT Work. Subject to timely payment of Reimbursable Expenses as provided by Section 4, CSXT shall provide, or cause to be provided, the services as set forth by Exhibit A to this Agreement. Agency agrees that CSXT shall provide all services that CSXT deems necessary or appropriate (whether or not specified by Exhibit A) to preserve and maintain its property and operations, without impairment or exposure to liability of any kind and in compliance with all applicable federal, state and local regulations and CSXT’s contractual obligations, including, but not limited to, CSXT’s existing or proposed third party agreements and collective bargaining agreements. 2.2 Agency Work. Agency shall perform, or cause to be performed, all work as set forth by Exhibit A, at Agency’s sole cost and expense. 2.3 Conduct of Work. CSXT shall commence its work under this Agreement following: (i) delivery to CSXT of a notice to proceed from Agency; (ii) payment of Reimbursable Expenses (as provided by Section 4.1) as required by CSXT prior to the commencement of work by CSXT; (iii) issuance of all permits, approvals and authorizations necessary or appropriate for such work; and (iv) delivery of proof of insurance acceptable to CSXT, as required by Section 9. The initiation of any services by CSXT pursuant to this Agreement, including, but not limited to, the issuance of purchase orders or bids for materials or services, shall constitute commencement of work for the purposes of this Section. The parties intend that all work by CSXT or on CSXT property shall conclude no later than August 30, 2025, unless the parties mutually agree to extend such date. 3. Special Provisions. Agency shall observe and abide by, and shall require its contractors (“Contractors”) to observe and abide by the terms, conditions and provisions set forth in Exhibit C to this Agreement (the “Special Provisions”). To the extent that Agency performs Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 3 20211101 Final Project work itself, Agency shall be deemed a Contractor for purposes of this Agreement. Agency further agrees that, prior to the commencement of Project work by any third party Contractor, such Contractor shall execute and deliver to CSXT Schedule I to this Agreement to acknowledge Contractor’s agreement to observe and abide by the terms and conditions of this Agreement. 4. Cost of Project and Reimbursement Procedures 4.1 Reimbursable Expenses. Agency shall reimburse CSXT for all costs and expenses incurred by CSXT in connection with the Project, including, without limitation: (1) all out of pocket expenses, (2) travel and lodging expenses, (3) telephone, facsimile, and mailing expenses, (4) costs for equipment, tools, materials and supplies, (5) sums paid to CSXT’s consultants and subcontractors, and (6) CSXT labor in connection with the Project, together with CSXT labor overhead percentages established by CSXT pursuant to applicable law (collectively, “Reimbursable Expenses”). Reimbursable Expenses shall also include expenses incurred by CSXT prior to the date of this Agreement to the extent identified by the Estimate provided pursuant to Section 4.2. 4.2 Estimate. CSXT has estimated the total Reimbursable Expenses for the Project as shown on Exhibit D (the “Estimate”, as amended or revised). In the event CSXT anticipates that actual Reimbursable Expenses for the Project may exceed such Estimate, it shall provide Agency with the revised Estimate of the total Reimbursable Expenses, together with a revised Payment Schedule (as defined by Section 4.3.1), for Agency’s approval and confirmation that sufficient funds have been appropriated to cover the total Reimbursable Expenses of such revised Estimate. CSXT may elect, by delivery of notice to Agency, to immediately cease all further work on the Project, unless and until Agency provides such approval and confirmation. Furthermore, the Agency acknowledges and understands that any estimated cost to construct the project shall only be good for a limited period of time and that any delays to move to construction, if CSXT agrees to such construction, shall result in increased costs. 4.3 Payment Terms. 4.3.1 Agency shall pay CSXT for Reimbursable Expenses in the amounts and on the dates set forth in the Payment Schedule as shown on Exhibit E (the “Payment Schedule”, as revised pursuant to Section 4.2). CSXT agrees to submit invoices to Agency for such amounts and Agency shall remit payment to CSXT at the later of thirty (30) days following delivery of each such invoice to Agency or, the payment date (if any) set forth in the Payment Schedule. 4.3.2 Following completion of the Project, CSXT shall submit to Agency a final invoice that reconciles the total Reimbursable Expenses incurred by CSXT against the total payments received from Agency. Agency shall pay to CSXT the amount by which Reimbursable Expenses exceed total payments as shown by the Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 4 20211101 Final final invoice, within thirty (30) days following delivery of such invoice to Agency. In the event that the payments received by CSXT from Agency exceed the Reimbursable Expenses, CSXT shall remit such excess to Agency. 4.3.3 In the event that Agency fails to pay CSXT any sums due CSXT under this Agreement: (i) Agency shall pay CSXT interest at the lesser of 1.0% per month or the maximum rate of interest permitted by applicable law on the delinquent amount until paid in full; and (ii) CSXT may elect, by delivery of notice to Agency: (A) to immediately cease all further work on the Project, unless and until Agency pays the entire delinquent sum, together with accrued interest; and/or (B) to terminate this Agreement. 4.3.4 All invoices from CSXT shall be delivered to Agency in accordance with Section 16 of this Agreement. All payments by Agency to CSXT shall be made by certified check and mailed to the following address or such other address as designated by CSXT’s notice to Agency: CSX Transportation, Inc. P.O. Box 530192 Atlanta, GA 30353-0192 4.4 Effect of Termination. Agency’s obligation to pay to CSXT Reimbursable Expenses in accordance with Section 4 shall survive termination of this Agreement for any reason. 5. Appropriations Agency represents to CSXT that: (i) Agency has appropriated funds sufficient to reimburse CSXT for the Reimbursable Expenses encompassed by the Estimate attached as Exhibit D; (ii) Agency shall use its best efforts to obtain appropriations necessary to cover Reimbursable Expenses encompassed by subsequent Estimates approved by Agency; and (iii) Agency shall promptly notify CSXT in the event that Agency is unable to obtain such appropriations. 6. Easements and Licenses 6.1 Agency Obligation. Agency shall acquire all necessary licenses, permits and easements required for the Project. 6.2 Temporary Construction Licenses. Insofar as it has the right to do so, CSXT hereby grants Agency a nonexclusive license to access and cross CSXT’s property, to the extent necessary for the construction of the Project (excluding ingress or egress over public grade crossings), along such routes and upon such terms as may be defined and imposed by CSXT and such temporary construction easements as may be designated on the Plans approved by CSXT. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 5 20211101 Final 6.3 Temporary Construction Easements. CSXT may grant without warranty to Agency, if required, a temporary non-exclusive easement for access to the extent necessary for the project on terms and conditions and at a price acceptable to the parties. 6.4 Maintenance Agreement. Contemporaneous with the execution of this Agreement, CSXT and Agency have executed that certain Maintenance Agreement providing for Agency’s ongoing use, maintenance, repair, renewal and removal of the Project. 6.5 Permanent Easements. Insofar as it has the right to do so, CSXT shall grant, without warranty to Agency, easements for the use and maintenance (in accordance with the provisions of the Maintenance Agreement described in 6.4) of the Project wholly or partly on CSXT property as shown on the Plans approved by CSXT, if any, on terms and conditions and at a price acceptable to both parties. Upon request by CSXT, Agency shall furnish to CSXT descriptions and plat plans for the easements. 7. Permits At its sole cost and expense, Agency shall procure all permits and approvals required by any federal, state, or local governments or governmental agencies for the construction, maintenance and use of the Project, copies of which shall be provided to CSXT. 8. Termination 8.1 By Agency. For any reason, Agency may, as its sole remedy, terminate this Agreement by delivery of notice to CSXT. Agency shall not be entitled to otherwise pursue claims for consequential, direct, indirect or incidental damages or lost profits as a consequence of CSXT’s default or termination of this Agreement or Work on the Project by either party. 8.2 By CSXT. In addition to the other rights and remedies available to CSXT under this Agreement, CSXT may terminate this Agreement by delivery of notice to Agency in the event Agency or its Contractors fail to observe the terms or conditions of this Agreement and such failure continues more than ten (10) business days following delivery of notice of such failure by CSXT to Agency. 8.3 Consequences of Termination. If the Agreement is terminated by either party pursuant to this Section or any other provision of this Agreement, the parties understand that it may be impractical for them to immediately stop the Work. Accordingly, they agree that, in such instance a party may continue to perform Work until it has reached a point where it may reasonably and safely suspend the Work. Agency shall reimburse CSXT pursuant to this Agreement for the Work performed, plus all costs reasonably incurred by CSXT to discontinue the Work and protect the Work upon full suspension of the same, the cost of returning CSXT’s property to its former condition, and all other costs of CSXT incurred as a result of the Project up to the time of full suspension of the Work. Termination of this Agreement or Work on the Project, for any reason, shall not diminish or reduce Agency’s obligation to pay CSXT for Reimbursable Expenses Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 6 20211101 Final incurred in accordance with this Agreement. In the event of the termination of this Agreement or the Work for any reason, CSXT’s only remaining obligation to Agency shall be to refund to Agency payments made to CSXT in excess of Reimbursable Expenses in accordance with Section 4. 9. Insurance In addition to the insurance that Agency requires of its Contractor, Agency shall acquire or require its Contractor to purchase and maintain insurance in compliance with CSXT’s insurance requirements attached to this Agreement as Exhibit F. Neither Agency nor Contractor shall commence work on the Project until such policy or policies have been submitted to and approved by CSXT’s Risk Management Department. 10. Ownership and Maintenance 10.1 By Agency. Agency shall own and, without cost to CSXT, maintain, repair, replace and renew, or cause same to be done, in good condition and repair to CSXT’s satisfaction, the highway overpass structure, the roadway surfacing, the roadway slopes, the retaining walls, and the highway drainage facilities. In the event that Agency fails to properly maintain such structures and improvements and such failure, in the opinion of CSXT, jeopardizes the safe and efficient operation of its property, CSXT shall be entitled to remedy such failure and recover from Agency the costs incurred by CSXT in doing so. Upon the cessation of use of the Project by Agency, Agency shall remove the bridge structure and restore CSXT’s property to its original condition, at Agency’s sole cost and expense, to CSXT’s satisfaction. 10.2 Alterations. Agency shall not undertake any alteration, modification or expansion of the Project, without the prior approval of CSXT, which may be withheld for any reason, and the execution of such agreements as CSXT may require. 11. Indemnification 11.1 Generally. To the maximum extent permitted by applicable law, Agency and its Contractors shall indemnify, defend, and hold CSXT and its affiliates harmless from and against all claims, demands, payments, suits, actions, judgments, settlements, and damages of every nature, degree, and kind (including direct, indirect, consequential, incidental, and punitive damages), for any injury to or death to any person(s) (including, but not limited to the employees of CSXT, its affiliates, Agency or its Contractors), for the loss of or damage to any property whatsoever (including but not limited to property owned by or in the care, custody, or control of CSXT, its affiliates, Agency or its Contractors, and environmental damages and any related remediation brought or recovered against CSXT and its affiliates), arising directly or indirectly from the negligence, recklessness or intentional wrongful misconduct of the Contractors, Agency, and their respective agents, employees, invitees, contractors, or its contractors’ agents, employees or invitees in the performance of work in connection with the Project Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 7 20211101 Final or activities incidental thereto, or from their presence on or about CSXT’s property. The foregoing indemnification obligation shall not be limited to the insurance coverage required by this Agreement, except to the extent required by law or otherwise expressly provided by this Agreement. 11.2 Compliance with Laws. Agency shall comply, and shall require its Contractors to comply, with any federal, state, or local laws, statutes, codes, ordinances, rules, and regulations applicable to its construction and maintenance of the Project. Agency’s Contractors shall indemnify, defend, and hold CSXT and its affiliates harmless with respect to any fines, penalties, liabilities, or other consequences arising from breaches of this Section. 11.3 “CSXT Affiliates”. For the purpose of this Section 11, CSXT’s affiliates include CSX Corporation and all entities, directly or indirectly, owned or controlled by or under common control of CSXT or CSX Corporation and their respective officers, directors, employees and agents. 11.4 Notice of Incidents. Agency and its Contractor shall notify CSXT promptly of any loss, damage, injury or death arising out of or in connection with the Project work. 11.5 Survival. The provisions of this Section 11 shall survive the termination or expiration of this Agreement. 12. Independent Contractor The parties agree that neither Agency nor its Contractors shall be deemed either agents or independent contractors of CSXT. Except as otherwise provided by this Agreement, CSXT shall exercise no control whatsoever over the employment, discharge, compensation of, or services rendered by Agency or Agency’s Contractors, or the construction practices, procedures, and professional judgment employed by Agency or its Contractor to complete the Project. Notwithstanding the foregoing, this Section 12 shall in no way affect the absolute authority of CSXT to prohibit Agency or its Contractors or anyone from entering CSXT’s property, or to require the removal of any person from its property, if it determines, in its sole discretion, that such person is not acting in a safe manner or that actual or potential hazards in, on or about the Project exist. 13. “Entire Agreement” This Agreement embodies the entire understanding of the parties, may not be waived or modified except in a writing signed by authorized representatives of both parties, and supersedes all prior or contemporaneous written or oral understandings, agreements or negotiations regarding its subject matter. In the event of any inconsistency between this Agreement and the Exhibits, the more specific terms of the Exhibits shall be deemed controlling. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 8 20211101 Final 14. Waiver If either party fails to enforce its respective rights under this Agreement, or fails to insist upon the performance of the other party’s obligations hereunder, such failure shall not be construed as a permanent waiver of any rights or obligations in this Agreement. 15. Assignment CSXT may assign this Agreement and all rights and obligations herein to a successor in interest, parent company, affiliate, or future affiliate. Upon assignment of this Agreement by CSXT and the assumption of CSXT’s assignee of CSXT’s obligations under this Agreement, CSXT shall have no further obligation under this Agreement. Agency shall not assign its rights or obligations under this Agreement without CSXT’s prior consent, which consent may be withheld for any reason. 16. Notices All notices, consents and approvals required or permitted by this Agreement shall be in writing and shall be deemed delivered upon personal delivery, upon the expiration of three (3) days following mailing by first class U.S. mail, or upon the next business day following mailing by a nationally recognized overnight carrier, to the parties at the addresses set forth below, or such other addresses as either party may designate by delivery of prior notice to the other party: If to CSXT: CSX Transportation, Inc. 500 Water Street, J-301 Jacksonville, Florida 32202 Attention: Director Project Management – Public Projects If to Agency: City of Augusta Augusta Engineering Department 452 Walker Street, Suite 110 Augusta, Georgia 30901 Attention: Hameed Malik, Ph.D., P.E. - Director of Engineering 17. Severability The parties agree that if any part, term or provision of this Agreement is held to be illegal, unenforceable or in conflict with any applicable federal, state, or local law or regulation, such part, term or provision shall be severable, with the remainder of the Agreement remaining valid and enforceable. 18. Applicable Law This Agreement shall be governed by the laws of the State of Georgia, exclusive of its choice of law rules. The parties further agree that the venue of all legal and equitable proceedings related to disputes under this Agreement shall be situated in Duval County, Florida, and the parties agree to submit to the personal jurisdiction of any State or Federal court situated in Duval, Florida. BY SIGNING THIS AGREEMENT, I certify that there have been no changes made to the content of this Agreement since its approval by the CSXT Legal Department on November 5, 2021. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD 9 20211101 Final IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate, each by its duly authorized officers, as of the date of this Agreement. CITY OF AUGUSTA By: Name: Title: CSX TRANSPORTATION, INC. By: Name: Will Roseborough Title: Director Project Development Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD A-1 20211101 Final EXHIBIT A ALLOCATION OF WORK Subject to Section 2.1, work to be performed in connection with the Project is allocated as follows: A. Agency shall let by contract to its Contractors: 1. Bridge repairs per approved plans B. CSXT shall perform or cause to be performed: 1. Flagging services and other protective services and devices as may be necessary. 2. Construction engineering and inspection to protect the interests of CSXT. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD B-1 20211101 Final EXHIBIT B Plans, Specifications and Drawings: As of the date of this Agreement, the following plans, specifications and drawings have been submitted by Agency to CSXT for its review and approval: 01-0001 Cover Sheet Civil Services Chris E Morse 5-19-22 02-0001 Index Civil Services Chris E Morse 5-19-22 04-0001 General Notes Civil Services Chris E Morse 5-19-22 35-0001 Plan and Elevation Civil Services Chris E Morse 5-19-22 35-0002-0004 Construction Sequence Civil Services Chris E Morse 5-19-22 35-0005-0006 Repair Location Plan Civil Services Chris E Morse 5-19-22 35-0007-0008 Box Beam repair details Civil Services Chris E Morse 5-19-22 35-0009-0010 Bridge Repair Details Civil Services Chris E Morse 5-19-22 35-0011 Joint Repair Details Civil Services Chris E Morse 5-19-22 35-0012 Bridge Fencing Details Civil Services Chris E Morse 5-19-22 35-0013 Rip Rap Details Civil Services Chris E Morse 5-19-22 35-0014 Crash Wall at Bent 2 Civil Services Chris E Morse 5-19-22 35-0015 Crash Wall at Bent 2 Civil Services Chris E Morse 5-19-22 35-0016 Reinforcing bar List Civil Services Chris E Morse 5-19-22 NET – STV BKH 6/8/22 Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-1 20211101 Final EXHIBIT C CSXT SPECIAL PROVISIONS DEFINITIONS: As used in these Special Provisions, all capitalized terms shall have the meanings ascribed to them by the Agreement, and the following terms shall have the meanings ascribed to them below: “CSXT” shall mean CSX Transportation, Inc., its successors and assigns. “CSXT Representative” shall mean the authorized representative of CSX Transportation, Inc. “Agreement” shall mean the Agreement between CSXT and Agency dated as of _______________________________, as amended from time to time. “Agency” shall mean the CITY OF AUGUSTA. “Agency Representative” shall mean the authorized representative of CITY OF AUGUSTA. “Contractor” shall have the meaning ascribed to such term by the Agreement. “Work” shall mean the Project as described in the Agreement. I. AUTHORITY OF CSXT ENGINEER The CSXT Representative shall have final authority in all matters affecting the safe maintenance of CSXT operations and CSXT property, and his or her approval shall be obtained by the Agency or its Contractor for methods of construction to avoid interference with CSXT operations and CSXT property and all other matters contemplated by the Agreement and these Special Provisions. II. INTERFERENCE WITH CSXT OPERATIONS A. Agency or its Contractor shall arrange and conduct its work so that there will be no interference with CSXT operations, including train, signal, telephone and telegraphic services, or damage to CSXT’s property, or to poles, wires, and other facilities of tenants on CSXT’s Property or right-of-way. Agency or its Contractor shall store materials so as to prevent trespassers from causing damage to trains, or CSXT Property. Whenever Work is likely to affect the operations or safety of trains, the method of doing such Work shall first be submitted to the CSXT Representative for approval, but such approval shall not relieve Agency or its Contractor from liability in connection with such Work. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-2 20211101 Final B. If conditions arising from or in connection with the Project require that immediate and unusual provisions be made to protect train operation or CSXT’s property, Agency or its Contractor shall make such provision. If the CSXT Representative determines that such provision is insufficient, CSXT may, at the expense of Agency or its Contractor, require or provide such provision as may be deemed necessary, or cause the Work to cease immediately. III. NOTICE OF STARTING WORK. Agency or its Contractor shall not commence any work on CSXT Property or rights-of-way until it has complied with the following conditions: A. Notify CSXT in writing of the date that it intends to commence Work on the Project. Such notice must be received by CSXT at least ten business days in advance of the date Agency or its Contractor proposes to begin Work on CSXT property. The notice must refer to this Agreement by date. If flagging service is required, such notice shall be submitted at least thirty (30) business days in advance of the date scheduled to commence the Work. B. Obtain authorization from the CSXT Representative to begin Work on CSXT property, such authorization to include an outline of specific conditions with which it must comply. C. Obtain from CSXT the names, addresses and telephone numbers of CSXT’s personnel who must receive notice under provisions in the Agreement. Where more than one individual is designated, the area of responsibility of each shall be specified. IV. WORK FOR THE BENEFIT OF THE CONTRACTOR A. No temporary or permanent changes to wire lines or other facilities (other than third party fiber optic cable transmission systems) on CSXT property that are considered necessary to the Work are anticipated or shown on the Plans. If any such changes are, or become, necessary in the opinion of CSXT or Agency, such changes will be covered by appropriate revisions to the Plans and by preparation of a force account estimate. Such force account estimate may be initiated by either CSXT or Agency, but must be approved by both CSXT and Agency. Agency or Contractor shall be responsible for arranging for the relocation of the third party fiber optic cable transmission systems, at no cost or expense to CSXT. B. Should Agency or Contractor desire any changes in addition to the above, then it shall make separate arrangements with CSXT for such changes to be accomplished at the Agency or Contractor’s expense. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-3 20211101 Final V. HAUL ACROSS RAILROAD A. If Agency or Contractor desires access across CSXT property or tracks at other than an existing and open public road crossing in or incident to construction of the Project, the Agency or Contractor must first obtain the permission of CSXT and shall execute a license agreement or right of entry satisfactory to CSXT, wherein Agency or Contractor agrees to bear all costs and liabilities related to such access. B. Agency and Contractor shall not cross CSXT’s property and tracks with vehicles or equipment of any kind or character, except at such crossing or crossings as may be permitted pursuant to this section. VI. COOPERATION AND DELAYS A. Agency or Contractor shall arrange a schedule with CSXT for accomplishing stage construction involving work by CSXT. In arranging its schedule, Agency or Contractor shall ascertain, from CSXT, the lead time required for assembling crews and materials and shall make due allowance therefore. B. Agency or Contractor may not charge any costs or submit any claims against CSXT for hindrance or delay caused by railroad traffic; work done by CSXT or other delay incident to or necessary for safe maintenance of railroad traffic; or for any delays due to compliance with these Special Provisions. C. Agency and Contractor shall cooperate with others participating in the construction of the Project to the end that all work may be carried on to the best advantage. D. Agency and Contractor understand and agree that CSXT does not assume any responsibility for work performed by others in connection the Project. Agency and Contractor further understand and agree that they shall have no claim whatsoever against CSXT for any inconvenience, delay or additional cost incurred by Agency or Contractor on account of operations by others. VII. STORAGE OF MATERIALS AND EQUIPMENT Agency and Contractor shall not store their materials or equipment on CSXT’s property or where they may potentially interfere with CSXT’s operations, unless Agency or Contractor has received CSXT Representative’s prior written permission. Agency and Contractor understand and agree that CSXT will not be liable for any damage to such materials and equipment from any cause and that CSXT may move, or require Agency or Contractor to move, such material and equipment at Agency’s or Contractor’s sole expense. To minimize the possibility of damage to the railroad tracks resulting from the unauthorized use of equipment, all grading or other construction equipment that is left Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-4 20211101 Final parked near the tracks unattended by watchmen shall be immobilized to the extent feasible so that it cannot be moved by unauthorized persons. VIII. CONSTRUCTION PROCEDURES A. General 1. Construction work on CSXT property shall be subject to CSXT’s inspection and approval. 2. Construction work on CSXT property shall be in accord with CSXT’s written outline of specific conditions and with these Special Provisions. 3. Contractor shall observe the terms and rules of the CSXT Safe Way manual, which Agency and Contractor shall be required to obtain from CSXT, and in accord with any other instructions furnished by CSXT or CSXT’s Representative. B. Blasting 1. Agency or Contractor shall obtain CSXT Representative’s and Agency Representative’s prior written approval for use of explosives on or adjacent to CSXT property. If permission for use of explosives is granted, Agency or Contractor must comply with the following: a. Blasting shall be done with light charges under the direct supervision of a responsible officer or employee of Agency or Contractor. b. Electric detonating fuses shall not be used because of the possibility of premature explosions resulting from operation of two-way train radios. c. No blasting shall be done without the presence of an authorized representative of CSXT. At least 10 days’ advance notice to CSXT Representative is required to arrange for the presence of an authorized CSXT representative and any flagging that CSXT may require. d. Agency or Contractor must have at the Project site adequate equipment, labor and materials, and allow sufficient time, to (i) clean up (at Agency’s expense) debris resulting from the blasting without any delay to trains; and (ii) correct (at Agency’s expense) any track misalignment or other damage to CSXT’s property resulting from the blasting, as directed by CSXT Representative, without delay to trains. If Agency’s or Contractor’s actions result Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-5 20211101 Final in delay of any trains, including Amtrak passenger trains, Agency shall bear the entire cost thereof. e. Agency and Contractor shall not store explosives on CSXT property. 2. CSXT Representative will: a. Determine the approximate location of trains and advise Agency or Contractor of the approximate amount of time available for the blasting operation and clean-up. b. Have the authority to order discontinuance of blasting if, in his or her opinion, blasting is too hazardous or is not in accord with these Special Provisions. IX. MAINTENANCE OF DITCHES ADJACENT TO CSXT TRACKS Agency or Contractor shall maintain all ditches and drainage structures free of silt or other obstructions that may result from their operations. Agency or Contractor shall provide erosion control measures during construction and use methods that accord with applicable state standard specifications for road and bridge construction, including either (1) silt fence; (2) hay or straw barrier; (3) berm or temporary ditches; (4) sediment basin; (5) aggregate checks; and (6) channel lining. All such maintenance and repair of damages due to Agency’s or Contractor’s operations shall be performed at Agency’s expense. X. FLAGGING / INSPECTION SERVICE A. CSXT has sole authority to determine the need for flagging required to protect its operations and property. In general, flagging protection will be required whenever Agency or Contractor or their equipment are, or are likely to be, working within fifty (50) feet of live track or other track clearances specified by CSXT, or over tracks. B. Agency shall reimburse CSXT directly for all costs of flagging that is required on account of construction within CSXT property shown in the Plans, or that is covered by an approved plan revision, supplemental agreement or change order. C. Agency or Contractor shall give a minimum of 10 days’ advance notice to CSXT Representative for anticipated need for flagging service. No work shall be undertaken until the flag person(s) is/are at the job site. If it is necessary for CSXT to advertise a flagging job for bid, it may take up to 90-days to obtain this Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD C-6 20211101 Final service, and CSXT shall not be liable for the cost of delays attributable to obtaining such service. D. CSXT shall have the right to assign an individual to the site of the Project to perform inspection service whenever, in the opinion of CSXT Representative, such inspection may be necessary. Agency shall reimburse CSXT for the costs incurred by CSXT for such inspection service. Inspection service shall not relieve Agency or Contractor from liability for its Work. E. CSXT shall render invoices for, and Agency shall pay for, the actual pay rate of the flagpersons and inspectors used, plus standard additives, whether that amount is above or below the rate provided in the Estimate. If the rate of pay that is to be used for inspector or flagging service is changed before the work is started or during the progress of the work, whether by law or agreement between CSXT and its employees, or if the tax rates on labor are changed, bills will be rendered by CSXT and paid by Agency using the new rates. Agency and Contractor shall perform their operations that require flagging protection or inspection service in such a manner and sequence that the cost of such will be as economical as possible. XI. UTILITY FACILITIES ON CSXT PROPERTY Agency shall arrange, upon approval from CSXT, to have any utility facilities on or over CSXT Property changed as may be necessary to provide clearances for the proposed trackage. XII. CLEAN-UP Agency or Contractor, upon completion of the Project, shall remove from CSXT’s Property any temporary grade crossings, any temporary erosion control measures used to control drainage, all machinery, equipment, surplus materials, falsework, rubbish, or temporary buildings belonging to Agency or Contractor. Agency or Contractor, upon completion of the Project, shall leave CSXT Property in neat condition, satisfactory to CSXT Representative. XIII. FAILURE TO COMPLY If Agency or Contractor violate or fail to comply with any of the requirements of these Special Provisions, (a) CSXT may require Agency and/or Contractor to vacate CSXT Property; and (b) CSXT may withhold monies due Agency and/or Contractor; (c) CSXT may require Agency to withhold monies due Contractor; and (d) CSXT may cure such failure and the Agency shall reimburse CSXT for the cost of curing such failure. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD D-1 20211101 Final EXHIBIT D INITIAL ESTIMATE ATTACHED Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD E-1 20211101 Final EXHIBIT E PAYMENT SCHEDULE Advance Payment in Full Upon execution and delivery of notice to proceed with the Project, Agency will deposit with CSXT a sum equal to the Reimbursable Expenses, as shown by the Estimate. If CSXT anticipates that it may incur Reimbursable Expenses in excess of the deposited amount, CSXT will request an additional deposit equal to the then remaining Reimbursable Expenses which CSXT estimates that it will incur. CSXT shall request such additional deposit by delivery of invoices to Agency. Agency shall make such additional deposit within 30 days following delivery of such invoice to Agency. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD E-1 20211101 Final EXHIBIT F INSURANCE REQUIREMENTS I. Insurance Policies: Agency and Contractor, if and to the extent that either is performing work on or about CSXT’s property, shall procure and maintain the following insurance policies: 1. Commercial General Liability coverage at their sole cost and expense with limits of not less than $5,000,000 in combined single limits for bodily injury and/or property damage per occurrence, and such policies shall name CSXT as an additional named insured. The policy shall include endorsement ISO CG 24 17 evidencing that coverage is provided for work within 50 feet of a railroad. If such endorsement is not included, railroad protective liability insurance must be provided as described in item 4 below. 2. Statutory Worker’s Compensation and Employers Liability Insurance with limits of not less than $1,000,000, which insurance must contain a waiver of subrogation against CSXT and its affiliates (if permitted by state law). 3. Commercial automobile liability insurance with limits of not less than $1,000,000 combined single limit for bodily injury and/or property damage per occurrence, and such policies shall name CSXT as an additional named insured. The policy shall include endorsement ISO CA 20 70 evidencing that coverage is provided for work within 50 feet of a railroad. If such endorsement is not included, railroad protective liability insurance must be provided as described in item 4 below. 4. Railroad protective liability insurance with limits of not less than $5,000,000 combined single limit for bodily injury and/or property damage per occurrence and an aggregate annual limit of $10,000,000, which insurance shall satisfy the following additional requirements: a. The Railroad Protective Insurance Policy must be on the ISO/RIMA Form of Railroad Protective Insurance - Insurance Services Office (ISO) Form CG 00 35. b. CSX Transportation must be the named insured on the Railroad Protective Insurance Policy. c. Name and Address of Contractor and Agency must appear on the Declarations page. d. Description of operations must appear on the Declarations page and must match the Project description. Project: Augusta, Richmond County, GA Highland Ave Bridge repair over CSXT DOT 279463W, Georgia Sub. MP YYG-4.87 OP No. TBD F-1 20211101 Final 2 e. Authorized endorsements must include the Pollution Exclusion Amendment - CG 28 31, unless using form CG 00 35 version 96 and later. f. Authorized endorsements may include: (i). Broad Form Nuclear Exclusion - IL 00 21 (ii) 30-day Advance Notice of Non-renewal or cancellation (iii) Required State Cancellation Endorsement (iv) Quick Reference or Index - CL/IL 240 g. Authorized endorsements may not include: (i) A Pollution Exclusion Endorsement except CG 28 31 (ii) A Punitive or Exemplary Damages Exclusion (iii) A “Common Policy Conditions” Endorsement (iv) Any endorsement that is not named in Section 4 (e) or (f) above. (v) Policies that contain any type of deductible 5. All insurance companies must be A. M. Best rated A- and Class VII or better. 6. The CSX OP number or CSX contract number, as applicable, must appear on each Declarations page and/or certificates of insurance. 7. Such additional or different insurance as CSXT may require. II. Additional Terms 1. Contractor must submit the original Railroad Protective Liability policy, Certificates of Insurance and all notices and correspondence regarding the insurance policies to: 2. Insurance Department CSX Transportation, Inc. 500 Water Street, C-907 Jacksonville, FL 32202 OR insurancedocuments@csx.com 2. Neither Agency nor Contractor may begin work on the Project until it has received CSXT’s written approval of the required insurance. I-1 20211101 Final SCHEDULE I CONTRACTOR’S ACCEPTANCE To and for the benefit of CSX Transportation, Inc. (“CSXT”) and to induce CSXT to permit Contractor on or about CSXT’s property for the purposes of performing work in accordance with the Agreement dated _______________________, 20___, between CITY OF AUGUSTA and CSXT, Contractor hereby agrees to abide by and perform all applicable terms of the Agreement, including, but not limited to Exhibits C and F to the Agreement, and Sections 3, 9 and 11 of the Agreement. Contractor: ___________________________ By: ___________________________ Name: _________________________ Title: __________________________ Date: __________________________ \\COR\130459.7 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110 to award Construction Engineering, Inspection, and Flagging agreement in the amount of $173,716.12 to CSX TRANSPORTATION for the Highland Avenue Bridge Repair and Restoration over CSX Railroad Funding is in the project TIA funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Discretionary 19,390$ TIA Funds 315,281$ TIA Funds Supplement 173,716$ 508,387$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Highland Avenue over CSX Railroad-Bridge Repair and Restoration 1 of 2 9/16/2022 Augusta-Richmond County, Georgia CPB#371-041110 CAPITAL PROJECT BUDGET Highland Avenue over CSX Railroad-Bridge Repair and Restoration CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA DISCRETIONARY (19,390)$ -$ (19,390)$ 235-041110-5212115 TIA FUNDS (315,281)$ -$ (315,281)$ 371-041110-5212115 T20040118-5212115 TIA FUNDS (173,716)$ (173,716)$ 371-041110-5414810 -$ T20040118-5414810 -$ TOTAL SOURCES:(334,671)$ (173,716)$ (508,387)$ USE OF FUNDS TIA DISCRETIONARY 235-041110-5212115 19,390$ -$ 19,390$ TIA FUNDS 315,281$ -$ 315,281$ 371-041110-5212115 T20040118-5212115 -$ TIA FUNDS 173,716$ 173,716$ 371-041110-5414810 T20040118-5414810 TOTAL USES:334,671$ 173,716$ 508,387$ 2 of 2 9/16/2022 Engineering Services Committee Meeting 9/27/2022 1:10 PM Highland Avenue over CSX Railroad-Bridge Repair and Restoration CSX Construction Agreement TIA Project RC07-000118/PI#0011390 Department:Engineering Presenter: Caption:Motion to approve entering into an agreement with (CSXT) CSX TRANSPORTATION, INC. Company stating that Augusta, GA will pay for the Construction Engineering, Inspection, and Flagging protection services, for the Highland Ave. over CSX Railroad Bridge Repair & Restoration Project in accordance with the estimate $173,716.00. Also, approve the Construction Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor requested by Engineering. Background:The Highland Avenue Bridge over CSX Railroad (Bridge Repair and Restoration) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Highland Avenue Bridge is a Band 3 project. The project is ready for construction phase and is in procurement letting now. Improvements also includes work that may impact railroad operation or may have railroad safety potential concerns. This railroad line is owned by CSX and entering into construction phase agreement is warranted to complete this project in safe manner. Analysis:Railroad coordination is required to ensure rail tracks safety and advance project construction schedule. Augusta would be required to enter into an agreement that Augusta will pay the estimated amount of $173,716.00 to CSX for CSX services that are needed during construction work at and around railroad tracks. Financial Impact:Funds are available in Project TIA Funds. Alternatives:1) Do not approve and find alternative to complete warranted improvements and meet TIA project completion schedule. Recommendation:Approve entering into an agreement with (CSXT) CSX TRANSPORTATION, INC. Company stating that Augusta, GA will pay for the Construction Engineering, Inspection, and Flagging protection services, for the Highland Ave. over CSX Railroad Bridge Repair & Restoration Project in accordance with the estimate $173,716.00. Also, approve the Construction Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor. requested by Engineering. Funds are Available in the Following Accounts: ($173,716) 371-041110-5414810 – T20040118-5414810 - Project TIA Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 Engineering Services Committee Meeting Commission Chamber- 9/13/2022- 1:10 PM ENGINEERING SERVICES Present: B. Garrett, Chairman, B. Hasan, Vice-Chairman, J. Johnson and C. McKnight, members. 1. Motion to approve Award of Bid #22-226 for the construction of additional parking lots to LEP Contracting, LLC. Ms. McKnight: Motion to approve. Mr. Hasan Second Motions carries: 4-0 2. Consider proposal from Johnson, Laschober and Associates, P.C. (JLA) to provide supplemental engineering services for Utilities Department on Fort Gordon. Ms. McKnight: Motion to approve. Mr. Hasan Second Motions carries: 4-0 3. Motion to approve minutes of the Engineering Services Committee held on August 30, 2022. Ms. McKnight: Motion to approve. Mr. Hasan Second Motions carries: 4-0 4. Call for an in-depth audit of the Stormwater Fee Program to include all financial aspects monies received, projects, salaries, contractors and money paid, etc. (Requested by Commissioner John Clarke deferred from the 8/16/ 2022 Comm. Mtg.) 2 Ms. Hasan: Motion to receive as information. Mr. Johnson Second Motions carries: 4-0 Meeting adjourned: www.augustaga.gov Engineering Services Committee Meeting 9/27/2022 1:10 PM Minutes Engineering Services Committee Department:Office of the Clerk of Commission Presenter:Office of the Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee September 13, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 9/27/2022 1:10 PM Ms. Sameera V. Thurmond Department: Presenter:Ms. Sameera V. Thurmond Caption: Ms. Sameera V. Thurmond relative to overgrowth located between Goldfinch Drive and Ravenwood Street. Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 AMENDMENT NO. EIGHT ADDITIONAL SERVICES AUTHORIZATION The following additional services to the contract for Wilkinson Garden Area Roadway Drainage Improvements, WKD Job #20090089.00.AG, dated March 23, 2009 between The City of Augusta, Georgia (OWNER) and W.K. Dickson & Co., Inc. (CONSULTANT) are authorized. 1. SCOPE OF SERVICES. CONSULTANT shall provide additional services as follows: a. Wilkinson Gardens Easement Survey – Perform the field survey and research required for the preparation of easement exhibits for the Wilkinson Garden Area Roadway Drainage Improvements project. The survey area is to include those lots and R/W associated with required temporary or permanent easements needed to install or maintain the proposed improvements. Approximately 30 lots will be included in the survey and easement exhibits. b. Wilkinson Gardens Easement Exhibits – Prepare easement exhibits to the City’s standards for approximately 30 lots within the Wilkinson Gardens Subdivision area. It is anticipated that one easement exhibit will be prepared for each individual lot or property owner. c. Doris Rd – Investigate the existing ponding/drainage issues along Doris Road from the intersection with Tubman Home Rd to 1532 Doris Road approximately 1200 feet to the east. The purpose of the study will be to determine the location of potential storm drainage improvements including a storm sewer collection system and or ditch installation to help alleviate the ponding issues along the public right of way. A topographic survey will be performed along the proposed study area (approximately 2.8 acres) and a utility locate will be performed (SUE Level B) along approximately 1200 feet of roadway. Once the survey is completed, WKD will perform a preliminary hydrologic and hydraulic analysis to determine the capacity needs of the proposed system and develop a conceptual plan and report for the proposed drainage improvements for review and approval of the Owner. Once the conceptual plan is approved, WKD will prepare the design for incorporation into the plan set for review and implementation by the Owner. d. Intersection of Gordon Highway and Tubman Home– Investigate the existing ponding/drainage issues in front of the restaurant site on Tubman Home Rd next to the intersection with Gordon Hwy. The purpose of the study will be to determine the location of potential storm drainage improvements needed to help alleviate the ponding issues along the public right of way. A topographic survey will be performed along the proposed study area covering approximately 0.4 acres and a utility locate will be performed (SUE Level B) along the roadway for approximately 200 feet. Once the survey is completed, WKD will locate the actual low point in the road profile for possible 2 drainage structure additions and will perform a hydrologic and hydraulic analysis of the existing and proposed system to determine/verify capacity of the system. A conceptual plan and report for the proposed drainage improvements will be prepared for review and approval of the Owner. Once the conceptual plan is approved, WKD will prepare the design for incorporation into the plan set for review and implementation by the Owner. e. Hyde Park – Update the Hyde Park plan set for current E&S nomenclature and standards including the current checklist and page references. The state standards associated with Erosion and Sediment Control changed after the original designs were completed. These modifications would bring the construction documents up to current standards and necessary permitting. Project Understanding and Assumptions:  Upgrades for the drainage improvements may require roadway modifications and modifications of existing water and sewer systems. These upgrades are not included within the scope of this project.  Poor drainage and standing water conditions have been identified along the right of way of Doris Rd. Additional issues may exist on the private properties along the route that are not included in the scope of this project but may benefit from the project’s implementation.  It is anticipated that the existing ditch along Gordon Highway may be the discharge point for the proposed improvements and that an encroachment permit may be required for the project. Any required DOT permits will be applied for by the City of Augusta.  After approval of any concept plans developed, WKD will develop the 90% design submittal for review by the Owner. After the 90% review comments are received, a final 100% design will be incorporated into the plan set.  The construction plan set for the Wilkinson Garden Area Roadway Drainage Improvements project will be updated to include the proposed design improvements at Doris Road and the roadway section of Tubman Homes Rd in front of the Burger King site. These may include the cover page, general notes, existing conditions, demo sheet, plan sheet, profiles, erosion control, and construction details as needed.  It is assumed that the plan set will be reviewed and approved by the City of Augusta staff and will not require separate review by other agencies for construction.  The City will assist in any survey efforts by obtaining right of entry from any impacted property owners as needed.  Any required easements will be obtained by the Owner.  No bidding or construction phase services are proposed under this amendment. 2. TIME OF PERFORMANCE. CONSULTANT’s time of performance for the above additional services shall be 90 calendar days from the Notice to Proceed. 3. COMPENSATION. CONSULTANT shall provide the above Additional Scope of Work for a lump sum fee of ninety‐nine thousand three hundred dollars ($99,800.00) as broken out in the following table. 3 4 Description Total Fee Wilkinson Gardens Easement Survey $ 15,300 Wilkinson Gardens Easement Exhibits $ 21,500 Doris Road Topographic Survey and Drainage Design $ 39,000 Tubman and Gordon Hwy Topographic Survey and Drainage Design $ 17,400 Hyde Park Erosion Control Documents $ 6,600 Estimated Total Fee $ 99,800 4. All services and associated compensation shall be in accordance with the above referenced Contract for Services. OWNER: CONSULTANT: Augusta Engineering Department W.K. DICKSON & CO., INC. By: _______________________________________ By: _______________________________________ Title: Director _____________________________ Title: Vice President ________________________ Date: _____________________________________ Date: _____________________________________ (SA02- For changes greater than $25,000) September 2022 AUGUSTA-RICHMOND COUNTY ENGINEERING & ENVIRONMENTAL SVCS DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, W. K. Dickson, Community Infrastructure Consultants entered into a contract with Augusta- Richmond County on March 17, 2009, for engineering design services associated with Wilkinson Garden Area Roadway Drainage Improvement Project / Hyde Park, Project No. 328-041110-219828217, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional supplemental funding for various Tasks under Final Design Phase of Engineering Consultant Agreement to W K Dickson & Co., Inc. It is agreed that as a result of the above modification the contract amount is increased by $99,800.00 from $779,600.00 to a total of $879,400.00. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, W. K. Dickson, Community Infrastructure Consultants, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY W. K. DICKSON & CO., INC. AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 328-041110-219828217 Supplemental Agreement Number: 8 Purchase Order Number: P164761 Engineering Services Committee Meeting 9/27/2022 1:10 PM Wilkinson Garden Area Roadway Drainage Improvements Project Design Professional Services RFQ 07-114 Department:Engineering Presenter: Caption:Motion to approve supplemental funding for various Tasks under Final Design Phase of Engineering Consultant Agreement to WK Dickson & Co., Inc. in the amount of $99,800.00 for Wilkinson Garden Area Roadway Drainage Improvements as requested by AED. RFQ 07-114. Background:In March of 2009, the Augusta Commission approved the selection of WK Dickson to complete design for the Wilkerson Gardens Drainage Improvements project. The Project's 90% design review warranted inclusion of additional areas experiencing drainage issues and are hydrological connected to the same drainage sub basin. In addition, an extra field survey will be required for preparation of easement exhibits. Analysis:For the past several years project activities were primarily focused on completion of Wilkinson Garden Improvements final design and construction plans. Additional services are needed to complete easements plats and conducting hydrology study for adjustment of two areas and completing conceptual plan. Financial Impact:Funds are available in Project funds in SPLOST VI. Alternatives:Do not approve and find alternative to complete project design. Recommendation:Approve supplemental funding for various Tasks under Final Design Phase of Engineering Consultant Agreement to WK Dickson & Co., Inc. in the amount of $99,800.00 for Wilkinson Garden Area Roadway Drainage Improvements as requested by AED. RFQ 07-114. Funds are Available in the Following Accounts: ($98,800) 328-041110-5212115 – 219828217-5212115 SPLOST VI Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/27/2022 1:10 PM Monte Sano Area Infrastructure Department: Presenter: Caption:Discuss Monte Sano Area Infrastructure. (Requested by Commissioner Jordan Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: