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Home My WebLink About2022-08-30-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/30/2022 ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Update on Bussey Road. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 2. Mr. Randy Sasser regarding excessive traffic volume and speed on Pleasant Home Road.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 3. Discuss Hornsby Subdivision Improvements led by Cherry Ave Revitalization Enterprise for street sign toppers. (Requested by Commissioner Jordan Johnson) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith-McKnight Passes 4. Motion to approve the minutes of the Engineering Services Committee held on August 9, 2022.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes Motion Passes 4-0. 5. Approve to Supplement Construction (SA3) to Superior Construction Company Southeast, LLC in the amount of $286,327.80 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by Augusta Engineering . Bid 19-291 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 6. Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-821-00-0) 808 Perry Court. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 7. Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-834-00-0) 1244 James Brown Boulevard. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 8. Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-837-00-0) 836 Spruce Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 9. Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-832-00-0) 1308 James Brown Boulevard. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 10. Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary easement (Parcel 059-2-319-00-0) 858 Laney Walker Boulevard. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 11. Motion to approve and adopt proposed Ordinance changes to the Augusta, Georgia Code, 3-5-1 and 3-5- 86 to modify requirements for personal transportation vehicles (PTV). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to forward this item to the full Commission without recommendation. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 12. Motion to approve Bid Award Item 22-209 Landscaping and Lawn Maintenance for Water Treatment Plants Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 13. Motion to approve Supplemental Agreement one (SA1) for Blue Ridge Services Professional Services Contract in amount of $82,002.73 for Solid Waste Intake Operations Supporting Services for Deans Bridge Road Landfill. Emergency Procurement. Requested by AE&ESD Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes Motion Passes 4-0. 14. Motion to approve a cost sharing agreement between Augusta Utilities Department and JEN-PCS, LLC for the up-sizing of gravity sanitary sewer main from 8” pipe to 12” pipe in the amount of $71,684.43. 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Motion to approve Supplemental Agreement Three for Infrastructure Systems Management, LLC (ISM) in the amount of $351,502.50 for Deans Bridge Road Landfill Phase 3 Site Improvements & stabilization and Erosion Management services. RFP 19-241 / Requested by AE&ESD Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 16. Motion to approve funding for Design Consultant Services Supplemental Agreement #4 to Benesch (formerly WR Toole Engineers) in the amount of $33,160 for the East Augusta Roadway & Drainage Improvement Project-Brunswick Ave. & Azalea Street Phase Construction Phase Services (CEI). Requested by the Augusta Engineering. RFQ 06-202 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 17. Motion to approve and authorize Augusta Engineering (AE&ESD) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2023 Local Maintenance and Improvement Grant (FY2023 LMIG) for Road Improvements & maintenance projects (Listed under Financial Impact Section). requested by AE&ESD. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Catherine Smith- McKnight Passes 18. Motion to approve Georgia Power Easements at Augusta Owned Parcels – Savannah Rapids Pavilion. Also authorize Augusta, GA’s Mayor to sign all documentation. This approval is contingent upon receipt of letter agreement from Georgia Power. Requested by the Augusta Engineering. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 19. Motion to approve award of Bid to Yancy Brothers in the amount of $1,477,101.00 for Landfill Compactor Purchase. Bid 22-190 / Requested by AE&ESD Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve, Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 20. Motion to approve and Authorize the Engineering & Environmental Services Department (AE&ESD) to Accept and Receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program for Phase 2 Biota improvement in Urban Stream. Also grant authorization permitting Augusta, GA’s Mayor to sign all documentation requested by AE&ESD. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 21. Motion to approve the installation of three (3) speed humps along Gardner Street between Johns Road and Milledge Road per Augusta Speed humps adopted Policy. Also approve construction funds in amount of $12,000. Requested by Engineering Normal 0 false false false EN-US X-NONE X-NONE /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle- rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style- parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman",serif;} Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 22. Motion to approve a $282,775.00 urgent replacement by Hembree Contracting, Inc of the inoperative CNG dispensers located at 3035 Tobacco Road. Requested by Engineering Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 23. Motion to approve funding for on-call professional engineering services for traffic signal analysis, design, and permitting at Gordon Hwy and Haynes Station Drive in the amount of $142,400.00 to Infrastructure Systems Management, LLC (ISM) per RFP 19-241. Requested by Engineering Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes www.augustaga.gov Engineering Services Committee Meeting 8/30/2022 1:15 PM Bussey Road Department:Augusta Commission Presenter:Commissioner Ben Hasan Caption:Update on Bussey Road. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/30/2022 1:15 PM Randy Sasser traffic volume Pleasant Home Road Department: Presenter:Mr. Randy Sasser Caption: Mr. Randy Sasser regarding excessive traffic volume and speed on Pleasant Home Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/30/2022 1:15 PM Discuss Hornsby Subdivision Improvements led by Cherry Ave Revitalization Enterprise Department: Presenter:Commissioner Jordan Johnson and Cherry Ave Rehab Enterprise LLC Caption:Discuss Hornsby Subdivision Improvements led by Cherry Ave Revitalization Enterprise for street sign toppers. (Requested by Commissioner Jordan Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/30/2022 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on August 9, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 5TH STREET BRIDGE REHABILITATION OVER SAVANNAH RIVER CITY OF AUGUSTA RGBW CHANGE ORDER - 24 FIXTURES BID DATE: JULY 26, 2022 R. J. HAYNIE & ASSOCIATES, INC. COMPLETION DATE: TBD LINE NO.ITEM NO.DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENDED PRICE CABLE, TP XHHW, AWG NO 4 LF 1250.00 4.25$ 5,312.50$ RGBW40K FIXTURE EA 24.00 6,275.00$ 150,600.00$ CBX BOX EA 6.00 2,985.00$ 17,910.00$ 65 FT SNOOPER TRUCK RENTAL LS 1.00 68,100.00$ 68,100.00$ 1/2 IN PVC COATED LIQUID TIGHT CONDUIT LF 175.00 17.00$ 2,975.00$ 4 X 4 X 4 JUNCTION BOX EA 4.00 393.00$ 1,572.00$ 60 X 25 X 18 PADLOCKABLE 3R CABINET W/ BACK PANEL EA 2.00 4,633.40$ 9,266.80$ DMX CABLE LF 1250.00 3.65$ 4,562.50$ BID TOTAL:260,298.80$ **5 year Cloud service is included. **Bid is valid for 30 days. R. J. Haynie & Associates, Inc. Jeff Haynie 404-361-0672 (office) 404-366-9750 (fax) Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to Supplement Construction Three to Superior Construction Company Southeast, LLC in the amount Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 992,200$ TIA Construction 8,000,000$ LMIG FUNDS 1,000,000$ TIA Discretionary 1,658,202$ LMIG FY2021FUNDS 550,000$ SPLOST VI 260,299$ 12,460,701$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) Bid 19-291 of $260,299 for Transportation Investment Act (TIA) project subject to bonds as requested by AED. Funding is available in SPLOST VI Funds 8/18/2022 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) Bid 19-291 CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920)($200,920) TIA Project 371-041110/5212115-T15041217 ($791,280)($791,280) TIA Project 371-041110-T15041217 ($8,000,000)($8,000,000) GDOT LMIG Funds ($1,000,000)($1,000,000) TIA Discretionary ($1,658,202)($1,658,202) GDOT LMIG 2021 ($550,000)($550,000) SPLOST VI $0 ($260,299)($260,299) TOTAL SOURCES:($12,200,402)($260,299)($12,460,701) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041217 $992,200 $992,200 TIA Project 371-041110-5414110-T15041217 $8,000,000 $8,000,000 GDOT LMIG Funds 371-041110-5414110 $1,000,000 $1,000,000 TIA Discretionary 235-041110-5414110 $1,658,202 $1,658,202 GDOT LMIG 2021 $550,000 SPLOST VI Funds 328-041110-219828922 $0 $260,299 $260,299 TOTAL USES:$12,200,402 $260,299 $12,460,701 8/18/2022 Engineering Services Committee Meeting 8/30/2022 1:15 PM 5th Street Over the Savannah River –Bridge Repair and Restoration Project TIA Project#RC07-001217/PI#0011418 Bid #19-291 File Reference: 2022– 014(T) Department:Engineering Presenter: Caption:Approve to Supplement Construction (SA3) to Superior Construction Company Southeast, LLC in the amount of $286,327.80 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by Augusta Engineering . Bid 19-291 Background:Currently, Superior Construction Company Southeast, LLC is under contract with Augusta, GA for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River (Bridge Repair and Restoration) Improvements Project. The Augusta Commission awarded this contract on December 17, 2019. Bridge rehabilitation work is complete and at the deck. Safety and recreation features construction is in progress and near completion. Bridge’s intended use is a Public Linear Park. Project improvements include various Linear Park features including multiple shade structures and lighting. Bridge underdeck lighting is interchangeable color lighting with presently only one central shade structure equipped with similar lighting fixture. Analysis:Superior Construction Company Southeast, LLC is currently under contract with Augusta, GA/Augusta Engineering for 5th Street Bridge over Savannah River (Bridge Repair and Restoration)) Improvements work. Bridge Improvements work is progressing and project is near completion. Bridge lighting was commission and tested on June 15, 2022. It was noted that interchangeable color lighting feature is also needed at other shade structures. These shade structure presently does not have RGBW fixture. Work covered under this supplement is adding such fixtures. Financial Impact:Funds in the amount of $286,328 available in Engineering SPLOST VI - Street Lighting for covering construction cost. Alternatives:1) Do not approve and find alternative to complete shade structures needed lighting improvements. Recommendation:Approve to Supplement Construction (SA3) to Superior Construction Company Southeast, LLC in the amount of $286,328 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by Augusta Engineering. Bid 19-291 Funds are Available in the Following Accounts: ($286,328) 328-041110-5312310 / 219828922-5312310 (SPLOST VI) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AGENDA ITEM ______________ EDITION ______________ DATE: August 8, 2022 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Engineering Services Committee FROM: Daniel W. Hamilton through Wayne Brown, General Counsel SUBJECT: Acquisition of a temporary construction easement to Richmond County, Georgia from Alfredie Dixon and Joan R. Dixon. CAPTION: Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-821-00-0) 808 Perry Court. BACKGROUND: The City has been unable to reach an agreement with the property owners and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 609 square feet of temporary easement. The appraised value is $500.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: August 30, 2022. DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 272-075511 ADMINISTRATOR:____________________ FINANCE:__________________________ Engineering Services Committee Meeting 8/30/2022 1:15 PM Acquisition of a temporary construction easement to Richmond County, Georgia from Alfredie Dixon and Joan R. Dixon 808 Perry Ct. Department:Engineering Presenter:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-821-00-0) 808 Perry Court. Background:The City has been unable to reach an agreement with the property owners and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 609 square feet of temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 272-07-5511/5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM ______________ EDITION ______________ DATE: August 8, 2022 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Engineering Services Committee FROM: Daniel W. Hamilton through Wayne Brown, General Counsel SUBJECT: Acquisition of a temporary construction easement to Richmond County, Georgia from Bernice O. Dixon (deceased). CAPTION: Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-834-00-0) 1244 James Brown Boulevard. BACKGROUND: The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 375 square feet of temporary easement. The appraised value is $500.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: August 30, 2022. DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 272-075511 ADMINISTRATOR:____________________ FINANCE:__________________________ Engineering Services Committee Meeting 8/30/2022 1:15 PM Acquisition of a temporary construction easement to Richmond County, Georgia from Bernice O. Dixon (deceased). 1244 James Brown Blvd. Department:Engineering Presenter:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-834-00-0) 1244 James Brown Boulevard. Background:The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 375 square feet of temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 272-07-5511/5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM ______________ EDITION ______________ DATE: August 8, 2022 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Engineering Services Committee FROM: Daniel W. Hamilton through Wayne Brown, General Counsel SUBJECT: Acquisition of a temporary construction easement to Richmond County, Georgia from Emma Brassfield (deceased). CAPTION: Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-837-00-0) 836 Spruce Street. BACKGROUND: The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 446 square feet of temporary easement. The appraised value is $500.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: August 30, 2022. DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 272-075511 ADMINISTRATOR:____________________ FINANCE:__________________________ Engineering Services Committee Meeting 8/30/2022 1:15 PM Acquisition of a temporary construction easement to Richmond County, Georgia from Emma Brassfield (deceased) 836 Spruce Street. Department:Engineering Presenter:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-837-00-0) 836 Spruce Street. Background:The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 446 square feet of temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FOLLOWING ACCOUNTS: G/L 272-07-5511/5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM ______________ EDITION ______________ DATE: August 8, 2022 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Engineering Services Committee FROM: Daniel W. Hamilton through Wayne Brown, General Counsel SUBJECT: Acquisition of a temporary construction easement to Richmond County, Georgia from Mary A. Dejesus (deceased). CAPTION: Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-832-00-0) 1308 James Brown Boulevard. BACKGROUND: The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 375 square feet of temporary easement. The appraised value is $500.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: August 30, 2022. DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 272-075511 ADMINISTRATOR:____________________ FINANCE:__________________________ Engineering Services Committee Meeting 8/30/2022 1:15 PM Acquisition of a temporary construction easement to Richmond County, Georgia from Mary A. Dejesus (deceased). 1308 James Brown Blvd. Department:Engineering Presenter:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement (Parcel 059-2-832-00-0) 1308 James Brown Boulevard. Background:The City cannot determine clear title due to the owner being deceased. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 375 square feet of temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 272-07-5511/5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM ______________ EDITION ______________ DATE: August 8, 2022 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Engineering Services Committee FROM: Daniel W. Hamilton through Wayne Brown, General Counsel SUBJECT: Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Marietta Scott Reid (deceased), Aline Walker, Marcus Reid Anthony, and Katrina Nicole Reid. CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary easement (Parcel 059-2- 319-00-0) 858 Laney Walker Boulevard. BACKGROUND: The City cannot determine clear title due to one of the owners being deceased. Also, the City has been unable to reach an agreement with some of the property owners. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 312 square feet of right of way and 264 square feet of temporary easement. The appraised value is $3,000.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: August 30, 2022. DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 272-075511 ADMINISTRATOR:____________________ FINANCE:__________________________ Engineering Services Committee Meeting 8/30/2022 1:15 PM Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Marietta Scott Reid (deceased), Aline Walker, Marcus Reid Anthony, and Katrina Nicole Reid. 858 Laney Walker Boulevard. Department:Engineering Presenter:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary easement (Parcel 059-2-319-00-0) 858 Laney Walker Boulevard. Background:The City cannot determine clear title due to one of the owners being deceased. Also, the City has been unable to reach an agreement with some of the property owners. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 312 square feet of right of way and 264 square feet of temporary easement. The appraised value is $3,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FOLLOWING ACCOUNTS: G/L 272-07-5511/5212115 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2022 1:15 PM Approve and Adopt Revised Ordinance Regarding RTV Ordinance Revisions Department:Engineering Presenter: Caption:Motion to approve and adopt proposed Ordinance changes to the Augusta, Georgia Code, 3-5-1 and 3-5-86 to modify requirements for personal transportation vehicles (PTV). Background:Currently, the PTV ordinance and all associated conditions were adopted in 2018 by the Augusta Commission. A downtown business would like to modify the Ordinance to allow the use of a larger PTV vehicle. Analysis:The ordinance modifications involve increasing the allowable weight of a Commercial PTV to 3,000 pounds and increasing the number of passengers up to 20 people. Financial Impact:None Alternatives:Do not approve changes to Augusta, Georgia Code 3-5-1 and 3-5-86. Recommendation:Approve proposed revisions to Augusta, Georgia Code 3-5-1 and 3-5-86 to allow for Commercial PTV changes. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Monday, May 9, 2022 @ 11:00 a.m. via ZOOM Meeting ID: 883 5667 1071; Passcode: 527197 for furnishing: Bid Item #22-209 Landscaping and Lawn Maintenance for Water Treatment Plant for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the offices of Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901 (706-821-2422). Please contact Stephen Orton at 706-836-7283 for Optional Site-Visit on April 18, 2022. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 20, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax or email, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 24, 31, 2022 and April 7, 14, 2022 Metro Courier March 24, 2022 OFFICIAL VENDORS Jacobs Land Management 733 Scott Nixon Memorial Dr. Augusta, GA 30907 HB Landscaping and Lawn Care LLC 663 Blanchard Rd. Evans, GA 30809 Yellowstone Landscape 702 McKnight Industrial Blvd Martinez, GA 30907 LEP Contracting LLC 2917 Foxhall Circle Augusta, GA 30907 Pond Maintenance of Augusta LLC 3707 Colbert St. Augusta, GA 30906 Anything Outdoors 4160 Iron Horse Dr. Augusta, GA 30907 Attachment B YES YES YES YES YES E-Verify Number 417873 1419481 648975 1512510 67036 SAVE Form YES YES YES YES YES Area 1 $255.00 $416.00 $450.00 $1,000.00 $600.00 Area 2 $220.00 $566.00 $1,000.00 $850.00 $600.00 Area 3 $295.00 $566.00 $815.00 $850.00 $600.00 Area 4 $435.00 $566.00 $750.00 $850.00 $1,200.00 Area 5 $285.00 $366.00 $950.00 $850.00 $600.00 Highland Plant Total Monthly Fee $1,490.00 $2,480.00 $3,965.00 $4,400.00 $3,600.00 Area 1 $485.00 $460.00 $1,150.00 $734.00 $2,000.00 Area 2 $175.00 $260.00 $350.00 $1,000.00 $500.00 Area 3 $190.00 $260.00 $450.00 $734.00 $500.00 Area 4 $475.00 $560.00 $1,380.00 $734.00 $2,000.00 Hicks Plant Total Monthly Fee $1,325.00 $1,540.00 $3,330.00 $3,202.00 $5,000.00 Area 1 $255.00 $437.00 $450.00 $1,045.00 $690.00 Area 2 $220.00 $594.00 $1,000.00 $886.00 $690.00 Area 3 $295.00 $594.00 $815.00 $886.00 $690.00 Area 4 $435.00 $594.00 $750.00 $886.00 $1,380.00 Area 5 $285.00 $385.00 $950.00 $886.00 $690.00 Highland Plant Total Monthly Fee $1,490.00 $2,604.00 $3,965.00 $4,589.00 $4,140.00 Area 1 $485.00 $483.00 $1,150.00 $759.00 $2,300.00 Area 2 $175.00 $273.00 $350.00 $1,045.00 $575.00 Area 3 $190.00 $273.00 $450.00 $759.00 $575.00 Area 4 $475.00 $588.00 $1,380.00 $759.00 $2,300.00 Hicks Plant Total Monthly Fee $1,325.00 $1,617.00 $3,330.00 $3,322.00 $5,750.00 Bid Form: Landscaping Services Fee for the One (1) One Year Extension Options Bid Form: Landscaping Services LATE SUBMITTAL Total Number Specifications Mailed Out: 22 Total Number Specifications Download (Demandstar): 11 Total Electronic Notifications (Demandstar): 281 Total Georgia Procurement Registry: 1918 Total packages submitted: 6 Total Non-Compliant: 1 Bid Opening Bid Item #22-209 Landscaping and Lawn Maintenance for Water Treatment Plant for Augusta, Georgia- Utilities Department Bid Due: Mon May 9, 2022 @ 11:00 a.m. Page 1 of 1 Engineering Services Committee Meeting 8/30/2022 1:15 PM Award Bid Item 22-209 Landscaping and Lawn Maintenance for Water Treatment Plants Department:Utilities Presenter:Wes Byne Caption:Motion to approve Bid Award Item 22-209 Landscaping and Lawn Maintenance for Water Treatment Plants Background:The Utilities Department has worked with the Augusta Procurement Department to solicit bids for landscaping and lawn maintenance services at our two largest drinking water treatment facilities. The bid solicitation requested a monthly cost for one year with an option for a second year. The solicitation resulted in five bids from qualified vendors. Analysis:Our review of the bids received determined that the best bid was submitted by Jacobs Land Management at a maximum cost of $2,815.00 per month for both facilities. They also propose to maintain that pricing if Augusta exercises the option for a second year. The total annual maximum cost for this service would be $33,780.00. Financial Impact:$33.780.00 from budgeted funds. Alternatives:Perform this work with our staff and equipment which would cost more than the proposed maximum cost. Not Recommended. Recommendation:Award Bid Item 22-209 to Jacobs Land Management at an annual cost of $33.780.00. Funds are Available in the Following Accounts: 506043520-5222410 for Highland Avenue Facility 506043540-5222410 for N Max Hicks Facility REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Hameed Malik, Ph.D., P.E. Director Engineering Augusta Engineering Department 452 Walker St., Suite 110, Augusta, Georgia 30901 August 4, 2022 Dr. Malik, Blue Ridge Services Montana, Inc. has prepared the following summary of tasks that we have been asked to perform that are outside of our original scope of services. Summary of additional tasks performed through August 4, 2022 • Landfill Compactor Recommendations o Correspondence and review of landfill compactor bid specs, research, and provide correspondence with findings and recommendations. ▪ Task Total $780.00 • Stormwater flap design (for submittal to the State) o Includes, project management, internal and external correspondence, calculations, development of drawings, and pro-rated onsite recognizance and observation for onsite visit. ▪ Task Total $17,446.48 • Modified Fill Sequence Plans (for submittal to the State) o In our proposal and cost estimate we had allocated $23,765.00 to create one fill sequence plan concept. Once learning of the need to incorporate the rain flap design into the fill sequence plans and maximize the timeframe within the available lined area, we were asked to develop and submit another fill sequence plan. o Includes, project management, internal and external correspondence, meetings, calculations and the development, printing and shipment of fill sequence drawings which were provided for staff review and submittal to the State ▪ Task Total $20,416.25 • CORE Data Collection and Review o We did not receive the requested CORE questionnaire and associated data in our initial requests and spent a significant amount of effort re-requesting, summarizing, and reconfiguring the outstanding information and data. ▪ Task Total $5,265.00 • Total of additional tasks performed through August 4, 2022, $43,907.73 Summary of estimated additional tasks moving forward • Further modifications to Fill Sequence plans and Stormwater flap design o Pending feedback from the State, we will require additional budget to perform any modifications to the fill sequence plans and stormwater flap designs that were submitted. We will also require additional budget to provide greater operational detail within each phase of the fill sequence plans. This detail could include optimized wet-weather access roads and tipping areas for operations staff to follow. This additional detail within the plans will require updated aerial topography (performed by others). o Includes, project management, internal and external correspondence, meetings, calculations and the development, printing, and shipment of more detailed fill sequence drawings. ▪ Task Total $15,600 • Additional onsite training and support o We were asked to provide three additional onsite training and support sessions for onsite management, supervision, and operations staff. This would extend our existing monthly onsite training and support sessions through the end of 2022. This training and support would continue to reinforce the wide variety of optimizations, planning components and safety enhancements we have introduced throughout the course of the project. o Includes labor, materials and travel related expenses to provide 3 separate-three day onsite training sessions. ▪ Task Total $36,535 • Total of additional tasks moving forward, $38,095 In our original scope of services, we had allocated $26,265.00 to develop the Airspace Management Plan (AMP). Per your request, we have focused our efforts toward developing the fill sequence plans and have not utilized any of our original budget to develop the longer-term Airspace Management Plan (AMP). Now that our team has reviewed the base grades provided by SCS it is clear they have not been updated to account for the as-built conditions of the lined slope. Prior to doing any AMP work SCS would need to update the design base grades and final grades to ensure that any long-term sequencing iterations are accurate. With this in mind, we recommend standing down on the AMP task, and reallocating the $26,265.00 of this original budget toward the tasks outlined within this document. We respectfully request that the $26,265.00 AMP budget be reallocated to partially cover the additional tasks outlined in this document. This reallocation of budget would result in an additional budget request of $55,737.73 to cover the tasks performed through August 4, 2022, and the estimated additional tasks moving forward. Please let me know if you have any questions or would like to discuss any of the above in more detail. We look forward to your timely response. Respectfully, Jason Todaro Solid Waste Operations Consultant III. (SA02 – For changes greater than $25,000) August 2022 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 541-044210 – 5212115 Supplemental Agreement Number: 1 Purchase Order Number: P423293 WHEREAS, We, Blue Ridge Services, Inc., entered into a contract with Augusta-Richmond County on December 23, 2021, for the Deans Bridge Road Solid Waste Facility for the Waste Management Operations-Operational Regulatory Deficiencies and Violations Operation Improvements Project referenced 541-044210-5212115 and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Deans Bridge Road LF- Comprehensive Operational Review and Operation Supporting Services-Supplemental Work It is agreed that as a result of the above described modifications the contract amount is increased by $82,002.73 from $158,104.00 to a new total of $240,106.73. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Blue Ridge Services, Inc, Consultant, hereby agree to said Supplemental Agreement consisting of the above-mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Blue Ridge Services, Inc AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: (SA02 – For changes greater than $25,000) August 2022 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 541-044210 – 5212115 Supplemental Agreement Number: 1 Purchase Order Number: P423293 WHEREAS, We, Blue Ridge Services, Inc., entered into a contract with Augusta-Richmond County on December 23, 2021, for the Deans Bridge Road Solid Waste Facility for the Waste Management Operations-Operational Regulatory Deficiencies and Violations Operation Improvements Project referenced 541-044210-5212115 and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Deans Bridge Road LF- Comprehensive Operational Review and Operation Supporting Services-Supplemental Work It is agreed that as a result of the above described modifications the contract amount is increased by $82,002.73 from $158,104.00 to a new total of $240,106.73. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Blue Ridge Services, Inc, Consultant, hereby agree to said Supplemental Agreement consisting of the above-mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Blue Ridge Services, Inc AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 8/30/2022 1:15 PM Blue Ridge Services, Inc. Professional Services Contract - SA1 Deans Bridge Road Landfill Comprehensive Operational Review and Operation Supporting Services-Supplemental Work File Reference: 22 – 014(L) Department:Engineering Presenter: Caption:Motion to approve Supplemental Agreement one (SA1) for Blue Ridge Services Professional Services Contract in amount of $82,002.73 for Solid Waste Intake Operations Supporting Services for Deans Bridge Road Landfill. Emergency Procurement. Requested by AE&ESD Background:For an extended time, Augusta Deans Bridge Road Landfill (Facility) has been experiencing solid waste management operational challenges and issues. To bring the Facility back in compliance per NOV cited schedule and getting possible response time extension, there was an emergency need to i) conduct a comprehensive solid waste management operational review, ii) develop fill sequence plan, iii) develop waste management standard operating procedures, and iv) conduct the Facility waste management employees’ hands-on on-site training. Aforementioned activities are very specialized services and Blue Ridge is the national leader of such professional services firm. Blue Ridge professional Services are acquired under Emergency Procurement option in December 2021. Analysis:Blue Ridge professional Services are acquired under Emergency Procurement option in December 2021. Since then, Blue Ridge conducted Deans Bridge Road Landfill (DBRLF) operational review, developed waste fill sequences plan, initiated operators onsite training and provided several associated services. Supplemental Services needs arise due to GA EPD information request concerning fill sequences, active phase stormwater management and requiring supplemental analysis & submittals. Also, initiation of operators onsite training revealed that additional onsite training and support is warranted to ensure waste fill sequence plan is implemented as developed and operators have comprehensive understanding of such plan. Financial Impact:Funds in amount of $82,002.73 are available in Solid Waste Operational Funds (541-044210-52-12115). Alternatives:No alternate proposed Recommendation:Approve Supplemental Agreement One (SA1) for Blue Ridge Services Professional Services Contract in amount of $82,002.73 for Solid Waste Intake Operations Supporting Services for Deans Bridge Road Landfill. Emergency Procurement. Requested by AE&ESD Funds are Available in the Following Accounts: ($82,002.73) - 541-044210-5212115 - Solid Waste Operational Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission STATE OF GEORGIA) COUNTY OF RICHMOND) COST SHARING AGREEMENT THIS Agreement, made the ____ day of _____________, 2022, by and between JEN-PCS, LLC, a Georgia limited liability corporation, hereinafter referred to as “JEN- PCS”, and AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, by and through its Utilities Department, hereinafter referred to as “AUGUSTA”: WITNESSETH WHEREAS JEN-PCS owns certain property (hereinafter referred to as the “PROPERTY”) described as: ALL that tract or parcel of land, with improvements thereon, situate, lying and being in the State of Georgia, Counties of Richmond and Columbia, being known as “Parcel “B” 612,069 sq. ft. 14.05 acres” as shown on a plat prepared for MCK&D, LLC by James G. Swift & Associates under date of August 13, 2020, a copy of which is recorded in the Office of the Clerk of Superior Court of Richmond County, Georgia in Plat Book 14, Page 193, and in the Office of the Clerk of Superior Court of Columbia County, Georgia in Plat Book E2020, Page 228; reference is hereby made to said plat for a more complete and accurate description as to the metes, bounds and location of said property. WHEREAS JEN-PCS wishes to develop the PROPERTY and wishes to construct a sanitary sewer extension (hereinafter referred to as the “EXTENSION) and to connect into the public sanitary sewer system (hereinafter referred to as the “SEWER”) of AUGUSTA; and WHEREAS a connection point to said SEWER is not readily available to the PROPERTY; and WHEREAS, AUGUSTA has requested the Developer construct a 12-inch sanitary sewer main rather than an 8-inch sanitary sewer main, which is the minimum size required to meet the JEN-PCS’ needs; and WHEREAS, JEN-PCS’ engineer has demonstrated that a 12-inch sanitary sewer main is not required to meet the needs of the development, however, it has been determined by AUGUSTA that a 12-inch main is needed to meet the needs of AUGUSTA in this area and will benefit this development and surrounding area; and WHEREAS, JEN-PCS has contracted with a professional engineer to prepare the design plans, contract documents and detailed specifications for the design of the 12- inch sanitary sewer main, as well as cost estimates for the construction; and WHEREAS, the plans have been reviewed by AUGUSTA, and AUGUSTA concurs with the JEN-PCS’ cost estimates. NOW THEREFORE, JEN-PCS and AUGUSTA hereby enter into the following agreement: A. PROJECT SCOPE AND ESTIMATED COST: The project consists of increasing 3,691.59 linear feet of eight inch (8”) PVC pipeline to twelve-inch (12”) PVC pipeline, which JEN-PCS agrees to construct as shown on Exhibit A. AUGUSTA agrees to pay the difference in costs that are a direct result of the increase in size from an 8-inch PVC pipeline to a 12-inch PVC pipeline, of the EXTENSION. The estimated cost to AUGUSTA, for this increase to the EXTENSION, is $71,684.43 as shown on Exhibit B. B. STIPULATIONS: All parties understand and agree that: 1. JEN-PCS shall conduct a competitive bid, for the construction of said EXTENSION, which shall adhere to the guidelines of the Augusta-Richmond County Procurement Department. 2. The above stated estimated costs include any and all costs associated with this project, including, but not limited to surveying, engineering, plats, clearing and grubbing, construction, materials, acquisition and restoration. 3. The EXTENSION shall be constructed consistent with the applicable AUD (Augusta Utilities Department), Georgia Plumbing codes and any other standards, regulations and requirements pertinent to water pipelines. 4. The EXTENSION must pass all required and recommended testing. AUD may, but is not obligated to, monitor the construction of the EXTENSION. 5. If the EXTENSION passes all required testing, it shall be dedicated to AUGUSTA, at no further cost, whatsoever. 6. Any and all estimated cost overruns must have prior written approval of AUGUSTA, through its Utilities Department (AUD). 7. If it is discovered that any easements will be needed, in conjunction with this EXTENSION, said easements shall be obtained by JEN-PCS and donated/dedicated to AUGUSTA. C. DEDICATION OF PIPELINES AND EASEMENT(S): As stated in B.4 and B.6 above, any and all easements obtained by any party and used for the EXTENSION shall be donated, and the pipelines dedicated, to AUGUSTA. This donation and dedication will be done upon the final approval and acceptance of the EXTENSION by AUD. The documents for the donation and dedication will be prepared by AUD and presented to JEN-PCS, for execution. It is explicitly understood, and agreed, by all parties, that upon the donation and dedication of the EXTENSION, any rights, or permissions, given to any party other than AUGUSTA will cease to exist, and that no connections, or any other act that would cause any party, other than AUGUSTA, to access the EXTENSION, shall be prohibited unless permitted, in writing, by AUGUSTA. D. PAYMENT: Upon the completion of said EXTENSION, AUD will perform a final inspection to determine that the EXTENSION has been constructed to all applicable Standards, Specifications and Codes, and that said EXTENSION has passed all required and recommended testing. If AUD determines that said EXTENSION is acceptable to AUGUSTA, a final inspection report will be forwarded to JEN-PCS and JEN-PCS will send an itemized invoice to AUD. Payment to JEN-PCS will be made within thirty (30) days of the receipt of the itemized invoice by AUD. For payment to be made to JEN-PCS, JEN-PCS must provide AUD with its e- verify number, and any other information AUD may request, in order to process said payment. The terms “JEN-PCS” and "AUGUSTA" as used herein shall be deemed to mean their respective heirs, successors and assigns, and this Agreement shall inure to the benefit of and be binding upon JEN-PCS and AUGUSTA and their respective heirs, successors and assigns. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and their seals on the day and year above first written. Signed, sealed and delivered in the presence of: JEN-PCS, LLC. _________________________________ By: ___________________________________ WITNESS _________________________________ As Its: ________________________ NOTARY PUBLIC ________ County, __________ My Commission Expires: _______________ AUGUSTA, GEORGIA _________________________________ By: ______________________________________ WITNESS Hardie Davis, Jr. As Its: ____Mayor_____ _________________________________ NOTARY PUBLIC _____________ County, State of ___________ My Commission Expires: _____________ Attest: [NOTARY SEAL] By: ______________________________ As Its: ________________________________ (SEAL) EXHIBIT B Up Charge/Unit Quantity Unit Total Up Charge 8" to 12" PVC Upsize charge $11.18 3,691.59 LF $41,271.98 8"X6" to 12"X6" Service Tee $185.60 47.00 EACH $8,723.20 Rock For Bedding ‐ Additional Rock Per LF $4.25 3,691.59 LF $15,689.26 Manhole ‐ 8" coring and boots upsized to 12" $200.00 30.00 EACH $6,000.00 $71,684.43Upsize Cost Share Total Captains Corner Sewer Oversize Cost to Augusta Engineering Services Committee Meeting 8/30/2022 1:15 PM Cost Share Agreement for Sanitary Sewer Upsizing from 8” to 12” diameter pipe through segments of the Captain’s Corner Subdivision with JEN-PCS, LLC. And Augusta Utilities Department. Department:Augusta Utilities Department Presenter:Wes Byne Caption:Motion to approve a cost sharing agreement between Augusta Utilities Department and JEN-PCS, LLC for the up-sizing of gravity sanitary sewer main from 8” pipe to 12” pipe in the amount of $71,684.43. Normal 0 false false false EN-US X-NONE X-NONE /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle- rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso- style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin- bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso- pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri",sans- serif; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso- bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} Background:JEN-PCS, LLC developed a large tract of land for the purpose of a new subdivision in the western portion of the county. Due to the development and the location of the development Augusta Utilities can benefit by increasing pipe size whereby the system will be better equip to handle not only the sanitary sewer of this development but future developments by increasing the pipe size to allow greater capacity. Normal 0 false false false EN-US X-NONE X-NONE /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle- rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso- style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin- bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso- pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri",sans- serif; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso- bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} Analysis:Augusta Utilities Department agrees that the 3,691 linear feet of sanitary sewer main cost difference between an 8” sewer main and 12” sewer main fee of $71,684.43 is fair and reasonable. Financial Impact:Funding in the amount of $71,684.43 is available from accounts: 507043420-5425210/ 82200070-5425210 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Cost Share Agreement between JEN-PCS, LLC and Augusta in the amount of $71,684.43 for the up-sizing of sanitary sewer from 8” to 12” diameter pipe in the Captain’s Corner Subdivision. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420-5425210/ 82200070-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Alfred Benesch & Company 1005 Broad Street, Suite 200 Augusta, GA 30901 www.benesch.com P 706-722-4114 F 706-722-6219 October 13, 2020 Augusta Engineering Department Attention: Anthony Taylor 452 Walker St., Suite 110 Augusta, Georgia 30901 Reference: East Augusta Phase III Engineering and Construction Support Proposal for Engineering and Construction Support Services (BEN #P2119053) Dear Mr. Taylor: Benesch appreciates this opportunity to present a request for supplement fees to provide professional engineering services during the pre-construction and construction phase of the East Augusta Phase III - Brunswick Avenue and Azealia Street Drainage Improvements project. As discussed in our conversation on September 29th, 2020, we were requested to provide engineering services through construction of the East Augusta Phase III project as we did during the East Augusta Phase VIII- Marion Homes Drainage Improvement project. The following briefly outlines our scope of services to provide field engineering and construction support services associated for the East Augusta Phase III – Brunswick Ave. & Azealia Street Drainage Improvements Project. A man hour sheet is also attached. Construction Support Services Pre-Construction · Review material submittals for compliance with design standards. Field Engineering · Through construction of the Brunswick Ave. & Azealia Street Project we will respond to requests for information, identify potential conflicts, and address any outstanding project items. Additionally, as requested, we will provide field engineering services to address conflict resolution and design modifications. Time commitments for construction support services are based upon the following: o 45 weekly construction meetings and miscellaneous inspections o Project Manager (2 hrs. / week) o Construction Inspector (4 hrs. / week) Erosion Control Measures Inspections · Complete inspections of the erosion control measures per the NPDES permit requirements. o Inspection of final stabilization of permanent grassing. Time Frame & Schedule We understand that the East Augusta Phase III project is scheduled to go to bid this fall. We will be available to provide construction support services upon notice to proceed with the awarded contractor and be available throughout closeout of the project. Completion of Services & Additional Services We respectfully propose to work on an hourly rate basis against the following not to exceed fee lump sum. The lump sum fees are proposed given the assumed scope of work and professional time commitments noted above. We will not provide services exceeding this amount without written authorization from the Augusta Engineering Department. Monthly invoices will include a detailed breakdown of all time dedicated to the project. · Total Engineering and Construction Support Services $ 33,160.00 The proposed scope of work excludes the following services. Should these or other professional services be required, Benesch will respectfully provide a supplemental proposal based on a mutually established scope of work. · Environmental Site Assessments / Environmental Permitting (NEPA, etc.) · NPDES Stormwater Sampling and Testing · Construction Materials Testing Again, thank you for this opportunity to submit a request for supplemental fees. Should you have any questions, please do not hesitate to contact our office. Sincerely, Alfred Benesch & Company Victor Conover, P.E., C.F.M. Project Manager Attachments: Man-hour/Fee Estimate (1 Pages) 10/13/2020 Augusta, Georgia Augusta Engineering Department East Augusta Phase III Engineering and Construction Support P2019015 Item/ Task Description Pr i n c i p a l - I n - C h a r g e Sr . P r o j e c t M a n a g e r Pr o j e c t M a n a g e r Se n i o r D e s i g n e r De s i g n e r CA D D e s i g n e r Ad m i n To t a l Engineering and Construction Support Construction Services Material Submittal Review 4 8 12 Construction Support - Conflict Design Management (Assume 45 Weeks)90 180 270 Final Stabilization Inspection 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 102 0 188 0 0 290 Personnel Est. Hours Rate/Hour Cost ($) Totals Division Manager 0 $235.00 $0.00 Sr. Project Manager 0 $195.00 $0.00 Project Manager 102 $150.00 $15,300.00 Senior Designer 0 $105.00 $0.00 Designer 188 $95.00 $17,860.00 CAD Designer 0 $75.00 $0.00 Admin 0 $55.00 $0.00 Total per Rate Schedule $33,160.00 $33,160.00 Subconsultant Costs Number Rate Est. Cost ($) Total Subconsultant Costs $0.00 Total Proposed Fees $33,160.00 Date: Project Location: Benesch Proposal #: Owner: Project Name: AUGUSTA-RICHMOND COUNTY AUGUSTA ENGINEERING AND ENVIRONMENTAL SERVICES DEPARTMENT SUPPLEMENTAL AGREEMENT (SA04 – For changes greater than $25,000) August 2022 WHEREAS, We, Alfred Benesch & Company (formerly W. R. Toole Engineers), entered into a contract with Augusta-Richmond County on March 17, 2009, for Engineering Design Services for East Augusta Roadway & Drainage Improvement Project, File Reference No. 09-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: East Augusta Phase III Engineering and Construction Support Services It is agreed that as a result of the above described modification the contract amount is increased by $33,160.00 from $1,115,707.00 to a new total of $1,148,867.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Alfred Benesch & Company (formerly W. R. Toole Engineers), hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2022. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY ALFRED BENESCH & COMPANY (formerly AUGUSTA, GEORGIA W. R. TOOLE ENGINEERS, INC.), Mayor Hardie Davis, Jr. Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: ____________________________ Title: ____________________________ Augusta Richmond County Project Number(s): 581-044320-5211120 Supplemental Agreement Number: 4 Purchase Order Number: P163878 Engineering Services Committee Meeting 8/30/2022 1:15 PM East Augusta Roadway and Drainage Improvements - SA#4 - Brunswick Ave. & Azalea Street Phase CEI Services RFQ 06-202 File Reference: 22-014(A) Department:Engineering Presenter: Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement #4 to Benesch (formerly WR Toole Engineers) in the amount of $33,160 for the East Augusta Roadway & Drainage Improvement Project-Brunswick Ave. & Azalea Street Phase Construction Phase Services (CEI). Requested by the Augusta Engineering. RFQ 06-202 Background:On March 17, 2009, Augusta Commission approved award of design phases of the project to WR Toole Engineers (presently Benesch). On November 16, 2021, Augusta Commission funding for the East Augusta Street and Drainage Improvements Project- Brunswick Ave. & Azalea Street Phase (Phase III) and awarded contract to Reeves Construction. Construction Phase of roadway and drainage improvements require design related coordination with utilities, resolution of constructability conflicts, review of contractor construction documents submittals, and request for field information (CEI) that warrants design engineer services Analysis:In 2009, commission approved award of design phases of the project to Benesch. The project is now under construction. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds in amount of $33,160 are available in Stormwater Utility funds. Alternatives:Do not approve and find alternative to perform CEI services. Recommendation:Approve funding for Design Consultant Services Supplemental Agreement to Benesch (formerly WR Toole Engineers) in the amount of $33,160 for the East Augusta Roadway & Drainage Improvement Project-Brunswick Ave. & Azalea Street Phase Construction Phase Services (CEI). Requested by the Augusta Engineering. RFQ 06-202. Funds are Available in the Following Accounts: ($33,160) 581-044320-5211120 - Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Revised 07/01/2022 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 2023 TYPE OR PRINT LEGIBLY. ALL SECTIONS MUST BE COMPLETED. LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION I, _________________________________________(Name), the_______________________________________(Title), on behalf of __________________________________________________(Local Government), who being duly sworn do swear that the information given herein is true to the best of his/her knowledge and belief. Local Government swears and certifies that it has read and understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same. Local government further swears and certifies that it has read and understands the regulations for the Georgia Planning Act of 1989 (O.C.G.A. § 45-12-200, et seq.), Service Delivery Strategy Act (O.C.G.A. § 36-70-20, et seq.), and the Local Government Budgets and Audits Act (O.C.G.A. 36-81-7 et seq.) and will comply in full with said provisions. Local government further swears and certifies that the roads or sections of roads described and shown on the local government’s Project List are dedicated public roads and are part of the Public Road System in said county/city. Local government further swears and certifies that it complied with federal and/or state environmental protection laws and at the completion of the project(s), it met the match requirements as stated in the Transportation Investment ACT (TIA). Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligent acts, errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or on behalf of the local government pursuant to this Application (“Loss”). To the extent provided by law, the local government further agrees to hold harmless and indemnify the DEPARTMENT and the State of Georgia from all suits or claims that may arise from said Loss. If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time as corrections are made to address the deficiencies or reimbursement is made. All projects identified on the Project list shall be constructed in accordance with the Department’s Standard Specifications of Transportation Systems (Current Edition), Supplemental Specifications (Current Edition), and Special Provisions. Local Government: ______________________________ E-Verify Number ____________________________ (Signature) Sworn to and subscribed before me, ____________________________ (Print) This _____ day of_________, 20____. Mayor / Commission Chairperson In the presence of: ____________________________ (Date) NOTARY PUBLIC LOCAL GOVERNMENT SEAL:______________________________ My Commission Expires: NOTARY PUBLIC SEAL: September 6, 2022 Bill Wright, GDOT State Aid Administrator GDOT - One Georgia Center 600 W. Peachtree St., NW, 17th Floor Atlanta, GA 30308 Subject: FY 2023 State Local Maintenance and Improvement Grant (LMIG) Application File Reference: 22-014(A) Dear Mr. Wright: Please find enclosed Augusta, GA Local Maintenance and Improvements Grant (LMIG) Application for FY 2023. Contact information for questions concerning this submittal is listed below: Hameed Malik, Ph.D., PE, Director Augusta, GA Engineering & Environmental Services Department 452 Walker St., Suite 110, Augusta, GA 30901 Telephone: (706) 796-5040 Fax: (706) 796-5045 E-mail: hmalik@augustaga.gov Sincerely, Hardie Davis, Jr. Mayor Enclosure: LMIG Application cc: Matthew Sammons, GDOT District 2 State Aid Coordinator Takiyah Douse, Interim Administrator Hameed Malik, Ph.D., PE, Director - Engineering Lewis Avery, CPA, Assistant Director Finance and Administration, AED Timothy E. Schroer, CPA, Assistant Director – Finance File Engineering Services Committee Meeting 8/30/2022 1:15 PM GDOT FY2023 Local Maintenance and Improvement Grant (LMIG) Project Number: N/A File Reference: 22-014 (A) Department:Engineering Presenter: Caption:Motion to approve and authorize Augusta Engineering (AE&ESD) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2023 Local Maintenance and Improvement Grant (FY2023 LMIG) for Road Improvements & maintenance projects (Listed under Financial Impact Section). requested by AE&ESD. Background:GDOT restructured its State Aid Program and named it as “Local Maintenance and Improvement Grant (LMIG).” LMIG is a formula-based grant from GDOT that is funded through the motor fuel tax. Grant funds are typically used to supplement local projects for road improvements and road resurfacing efforts based on priority. Augusta is eligible to receive approximately $2.35 million through GDOT FY2023 LMIG Program. Analysis:GDOT LMIG financial assistance is critical for completing AED projects such as roadway improvements and maintenance construction projects. This financial assistance is available on a yearly basis. In addition to this yearly assistance, GDOT also provides LMIG funds to AED on as requested basis depending on LMIG additional funds availability on the state level, demonstrated need and local project connectivity to state road system. Financial Impact:Augusta, GA AED will receive $2,349,652.43 in GDOT FY23LMIG. A local funding match of 10% is required. FY23LMIG partially funded AED proposed projects are: i) McNutt Dirt Road Paving; and iii) Resurfacing of Hephzibah-McBean Road (Hwy 56 to Hwy 25). Additional road resurfacing may be added if there is saving in contracted work for listed improvements or additional funding from other sources available. Alternatives:2). Do not approve and loose FY2023 LMIG Funds that are designated for Augusta, Georgia. Recommendation:Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2022 Local Maintenance and Improvement Grant (FY2022 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section) as requested by AED. Funds are Available in the Following Accounts: ($234,965) local funding match of 10% to be funded through SPLOST 7 & SPLOST 8 as follows: ($117,482 – SPLOST 7 – 329041110-221829914 / $117,483 SPLOST 8 – 330-041120-222830908) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission June 27, 2022 AUGUSTA-RICHMOND COUNTY, GEORGIA 535 Telfair St. Augusta, GA 30901 Enclosed is the easement (the “Easement”) that GEORGIA POWER COMPANY (“GPC”) needs to acquire along property owned by AUGUSTA-RICHMOND COUNTY, GEORGIA (the “Owner”) located in the 125th GMD of Columbia County, Georgia, as more particularly identified on Exhibit “A” attached to the Easement (the “Easement Area”), in connection with the SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE project. Upon written request from the Owner, the Company agrees to relocate its facilities to a mutually agreeable location on another portion of the Property of the Owner, so long as (i) the Owner executes a new easement agreement in connection with the establishment of such new easement area, the form of which easement shall be substantially in the form of this instrument, (ii) the Lessee (Columbia County) pays any and all costs associated with said relocation and any future relocations requested by Columbia County prior to the commencement of the same, and (iii) such relocation(s) does not cause service hardship (defined as a situation that would make the equipment inaccessible, or dangerous for company or contractor personnel to access) for the Company as jointly agreed upon by the Owner and the Company. The Owner acknowledges and agrees that the Company shall not be required to pay any additional compensation for execution by the Owner of the new easement described in the preceding sentence. Upon completion of the relocation of the facilities as contemplated herein, the Company agrees to quitclaim the abandoned portion of the Easement Area to the Owner. The relocation rights described herein shall automatically expire and terminate the first time the Owner transfers the Property encumbered by the Easement Area contemplated herein, or any portion thereof, to a new, non-governmental property owner. This letter is to be presented and surrendered to GPC when exercising this relocation request. Please return the signed, witnessed, and notarized Easement to me at the following address: Georgia Power Company Attn: David Bragg, Land Dept. 1122 Grimm Ave. Millen, Georgia 30442 I will continue to be available to answer any questions you may have concerning the Easement or the construction of the distribution lines described therein. If you have questions, please call me at 706-360-8695. Sincerely, David Bragg Land Acquisition Agent Georgia Power Company Authorized: ____________________________________ Zachary Bartlett Project Engineer – Georgia Power Company ____________________________________ Scott Johnson Manager – Columbia County Combination Easement (LIMS 2) 2017.08.15 Page 1 of 3 After recording, return to: Georgia Power Company Attn: Land Acquisition (Recording) 241 Ralph McGill Blvd NE Bin 10151 Atlanta, GA 30308-3374 PROJECT 2021120133 LETTER FILE DEED FILE MAP FILE ACCOUNT NUMBER 10575689-GPC9596-VBS-15 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE PARCEL NUMBER 001 STATE OF GEORGIA COLUMBIA COUNTY E A S E M E N T For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a Georgia corporation (the “Company”), the receipt and sufficiency of which are hereby acknowledged, AUGUSTA-RICHMOND COUNTY, GEORGIA (the “CITY”, which term shall include heirs, successors and/or assigns), whose mailing Address is 535 Telfair St., Augusta, GA 30901, does hereby grant and convey to the Company, its successors and assigns, the non-exclusive right, privilege and easement to go in, upon, along, across, under and through the Property (as defined below) for the purposes described herein. The “Property” is defined as that certain tract of land owned by the Undersigned at 3300 EVANS TO LOCKS RD, MARTINEZ, GA 30907 (Tax Parcel ID No. 084 005) in the 125 GMD (Georgia Militia District) of Columbia County, Georgia. The “Easement Area” is defined as any portion of the Property located (a) within fifteen (15) feet of the centerline of the overhead distribution line(s) as installed in the approximate location(s) shown on “Exhibit A” attached hereto and made a part hereof, (b) within ten (10) feet of the centerline of the underground distribution line(s) as installed in the approximate location(s) shown on “Exhibit A,” and (c) within ten (10) feet from each side of any related above-ground equipment and facilities, including without limitation cubicles, transformers and service pedestals, as installed in the approximate location(s) shown in “Exhibit A.” Collectively aforementioned (a), (b), and (c) called “Facilities.” The rights granted herein include and embrace the right of the Company to construct, operate, maintain, repair, renew and rebuild continuously upon and PARCEL 001 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE Combination Easement (LIMS 2) 2017.08.15 Page 2 of 3 under the Easement Area its lines for transmitting electric current with poles, wires, transformers, service pedestals, anchors, guy wires and other necessary apparatus, fixtures, and appliances; the right to attach communication facilities and related apparatus, fixtures, and appliances to said poles; the right to stretch communication or other lines within the Easement Area; the right to permit the attachment of the cables, lines, wires, apparatus, fixtures, and appliances of any other company or person to said poles for electrical, communication or other purposes; the right to assign this Easement in whole or in part; the right at all times to enter upon the Easement Area for the purpose of inspecting said lines and/or making repairs, renewals, alterations and extensions thereon, thereunder, thereto or therefrom; the right to cut, trim, remove, clear and keep clear of said overhead or underground lines, transformers, fixtures, and appliances all trees and other obstructions that may in the opinion of the Company now or hereafter in any way interfere or be likely to interfere with the proper maintenance and operation of said overhead or underground lines, transformers, fixtures, and appliances; the right of ingress and egress over the Property to and from the Easement Area; and the right to install and maintain electrical and communication lines and facilities to existing and future structure(s) within the Easement Area under the easement terms provided herein. Any timber cut on the Easement Area by or for the Company shall remain the property of the owner of said timber. The CITY does not convey any land, but merely grants the non-exclusive rights, privileges and easements hereinbefore set out. The Company and the Undersigned agree that the rights granted in this Combination Easement expressly are and shall remain subject to and limited by the terms and conditions in the letter agreement dated June 27, 2022 from Georgia Power Company to Augusta-Richmond County, Georgia and said letter agreement is not merged into, extinguished by, or otherwise limited in any way by the undersigned’s grant herein. Neither the Owner nor the Company shall be liable for or bound by any statement, agreement or understanding not herein expressed. [Signature(s) on Following Page(s)] PARCEL 001 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE Combination Easement (LIMS 2) 2017.08.15 Page 3 of 3 IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their hand(s) and seal(s), this day of , . Signed, sealed and delivered in the presence of: Witness Notary Public AUGUSTA-RICHMOND COUNTY By: (SEAL) Name: HARDIE DAVIS, JR. Title: MAYOR Attest: (SEAL) Name: Title: [CORPORATE SEAL] Underground (LIMS 2) 2017.08.17 Page 1 of 3 After recording, return to: Georgia Power Company Attn: Land Acquisition (Recording) 241 Ralph McGill Blvd NE Bin 10151 Atlanta, GA 30308-3374 PROJECT 2021120133 LETTER FILE DEED FILE MAP FILE ACCOUNT NUMBER 10575689-GPC9596-VBS-15 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE PARCEL NUMBER 002 STATE OF GEORGIA COLUMBIA COUNTY U N D E R G R O U N D E A S E M E N T For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a Georgia corporation (the “Company”), the receipt and sufficiency of which are hereby acknowledged, AUGUSTA-RICHMOND COUNTY, GEORGIA (the “CITY”, which term shall include heirs, successors and/or assigns), whose mailing Address is 535 Telfair St., Augusta, GA 30901, does hereby grant and convey to the Company, its successors and assigns, the non-exclusive right, privilege and easement to go in, upon, along, across, under and through the Property (as defined below) for the purposes described herein. The “Property” is defined as that certain tract of land owned by the Undersigned at 0 EVANS TO LOCKS RD, MARTINEZ, GA 30907 (Tax Parcel ID No. 084 043) in the 125 GMD (Georgia Militia District) of Columbia County, Georgia. The “Easement Area” is defined as any portion of the Property located (a) within ten (10) feet of the centerline of the underground distribution line(s) as installed in the approximate location(s)shown on “Exhibit A” attached hereto and made a part hereof, and (b) within ten (10) feet from each side of any related above-ground equipment and facilities, including without limitations cubicles, transformers and service pedestals, as installed in the approximate location(s) shown in “Exhibit A”. Collectively aforementioned (a), (b), and (c) called “Facilities.” The rights granted herein include and embrace the right of the Company to construct, operate, maintain, repair, renew and rebuild continuously upon and under the Easement Area its lines for transmitting electric current with wires, PARCEL 002 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE Underground (LIMS 2) 2017.08.17 Page 2 of 3 transformers, service pedestals, manholes, conduits, cables and other necessary apparatus, fixtures and appliances; the right to stretch communication or other lines of any other company or person under the Easement Area; the right to assign this Underground Easement in whole or in part; the right at all times to enter upon the Easement Area for the purpose of inspecting said lines and/or making repairs, renewals, alterations and extensions thereon, thereunder, thereto or therefrom; the right to cut, trim, remove, clear and keep clear of said underground lines, transformers, fixtures, and appliances all trees and other obstructions that may in the opinion of the Company now or hereafter in any way interfere or be likely to interfere with the proper maintenance and operation of said underground lines, transformers, fixtures, and appliances; the right of ingress and egress over the Property to and from the Easement Area; and the right to install and maintain electrical and communication lines and facilities to existing and future structure(s) within the Easement Area under the easement terms provided herein. Any timber cut on the Easement Area by or for the Company shall remain the property of the owner of said timber. The CITY does not convey any land, but merely grants the non-exclusive rights, privileges and easements hereinbefore set out. The Company and the Undersigned agree that the rights granted in this Combination Easement expressly are and shall remain subject to and limited by the terms and conditions in the letter agreement dated June 27, 2022 from Georgia Power Company to Augusta-Richmond County, Georgia and said letter agreement is not merged into, extinguished by, or otherwise limited in any way by the undersigned’s grant herein. Neither the Owner nor the Company shall be liable for or bound by any statement, agreement or understanding not herein expressed. [Signature(s) on Following Page(s)] PARCEL 002 NAME OF LINE/PROJECT: SAVANNAH RAPIDS PAV., MARTINEZ (COLUMBIA COUNTY) - DISTRIBUTION LINE Underground (LIMS 2) 2017.08.17 Page 3 of 3 IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their hand(s) and seal(s), this day of , . Signed, sealed and delivered in the presence of: Witness Notary Public AUGUSTA-RICHMOND COUNTY, GEORGIA By: (SEAL) Name: HARDIE DAVIS, JR. Title: MAYOR Attest: (SEAL) Name: Title: [CORPORATE SEAL] Engineering Services Committee Meeting 8/30/2022 1:15 PM Georgia Power Easements Request Augusta Parcels- Savannah Rapids Pavilion File Reference: 22-014(A) Department:Engineering Presenter: Caption:Motion to approve Georgia Power Easements at Augusta Owned Parcels – Savannah Rapids Pavilion. Also authorize Augusta, GA’s Mayor to sign all documentation. This approval is contingent upon receipt of letter agreement from Georgia Power. Requested by the Augusta Engineering. Background:Augusta, Georgia owns property located on Evans to Locks Road, which is leased to Columbia County, and on which the Savannah Rapids is located. The parking lot at this property has recently been enlarged and Georgia Power is requesting two new easements for extending its service across this parking lot area. Analysis:The easements are for Georgia Power to run electricity (distribution lines) to a building located near the reconstructed parking lot and lighting. Financial Impact:N/A Alternatives:Do not approve. Recommendation:Approve Georgia Power Easements at Augusta Owned Parcels – Savannah Rapids Pavilion. Also authorize Augusta, GA’s Mayor to sign all documentation. This approval is contingent upon receipt of letter agreement from Georgia Power. Requested by the Augusta Engineering. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission OFFICIAL / 17.";'.~ Bid Opening -Bid Item #22-190 Landfill Compactor for Augusta, GA -Environmental Services Department Bid Due: Thursday, March 31, 2022 @ 11:00 a.m. Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 81 Georgia Procurement Registry: 257 Total packages submitted: 3 Total Non-Compliant: O C&C Manufacturing LLC Yancey Brothers Flint Equipment Company VENDORS 15075 Aljon Ave 4165 Mike Padgett Hwy 1900 William Few Parkway Ottumwa, IA 52501 Augusta, GA 30906 Grovetown, GA 30813 Attachment B Yes Yes Yes E-Verify Number 1452339 146813 344722 SAVE Form Yes Yes Yes BIDDER OFFER YEAR 2022 2022 2022 MAKE Al-Jon Caterpillar Tana MODEL ADV600 836K 520 BID PRICE $1,349 ,000.00 $1,477,101.00 $1,440,145.00 APPROXIMATE Nov-Dec 2022 360 Days 60-120 Days DELIVERY TIME Page 1of 1 Invitation to Bid Sealed bids will be received at this office until Thursday, March 31, 2022 @ 11:00 a.m. via ZOOM Meeting ID: 876 7089 9656; Passcode: 706285 for furnishing: Bid Item #22-190 Landfill Compactor for Augusta, GA – Environmental Service Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 18, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 24, 2022 and March 3, 10, 17, 2022 Metro Courier February 24, 2022 OFFICIAL VENDORS C&C Manufacturing LLC 15075 Aljon Ave Ottumwa, IA 52501 Yancey Brothers 4165 Mike Padgett Hwy Augusta, GA 30906 Flint Equipment Company 1900 William Few Parkway Grovetown, GA 30813 Attachment B Yes Yes Yes E-Verify Number 1452339 146813 344722 SAVE Form Yes Yes Yes YEAR 2022 2022 2022 MAKE Al-Jon Caterpillar Tana MODEL ADV600 836K 520 BID PRICE $1,349,000.00 $1,477,101.00 $1,440,145.00 APPROXIMATE DELIVERY TIME Nov-Dec 2022 360 Days 60-120 Days Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 81 Georgia Procurement Registry: 257 Total packages submitted: 3 Total Non-Compliant: 0 Bid Opening - Bid Item #22-190 Landfill Compactor for Augusta, GA -Environmental Services Department Bid Due: Thursday, March 31, 2022 @ 11:00 a.m. BIDDER OFFER Page 1 of 1 Engineering Services Committee Meeting 8/30/2022 1:15 PM Landfill Compactor Purchase Bid 22-190 Department:Engineering Presenter: Caption:Motion to approve award of Bid to Yancy Brothers in the amount of $1,477,101.00 for Landfill Compactor Purchase. Bid 22-190 / Requested by AE&ESD Background:One of the regulatory permit requirements of Deans Bridge Road l Landfill (DBRLF) operations is proper placement and compaction of the garbage. The equipment used to achieve this is a landfill compactor, and is vital to the safe and compliant operation of the landfill. DBRLF operations is a daily eleven-hour waste intake operation and current equipment is aging and frequently down for maintenance. In this period of time, parts for the machines are very difficult to locate and have a high lead-time. Also, current supply chain delays and skilled labor shortages are causing delayed repairs. Without the operating compactors, the landfill operations compliance becomes difficult. Analysis:Bids were received on March 31, 2022 with Yancey Brothers being the qualified responsible bidder. There were three responsive bidders to Bid Item 22-190. These firms are C&C Manufacturing LLC, Yancey Brothers, and Flint Equipment Company. Upon careful considerations and analysis of submitted equipment specific information and associated exceptions, it is determined that Yancy Brothers submitted the most qualified responsible bid. It is the recommendation of the Engineering & Environmental Services Department to award this project to Yancy Brothers. Financial Impact:Funds in amount of $1,477,101.00 are available in Environmental Services Operation FY2022 budget (541044210/5422510). Alternatives:Cancel Bid and find alternate options for purchasing this equipment. Recommendation:Approve award of Bid to Yancy Brothers in the amount of $1,477,101.00 for Landfill Compactor Purchase. Bid 22-190 / Requested by AE&ESD. Funds are Available in the Following Accounts: ($1,477,101) - 541044210-5422510 Sold Waste Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Dr. Hameed Malik, Ph.D., P.E. Director of Engineering Augusta Engineering Department Engineering Administration 452 Walker Street, Suite 110 Augusta, Georgia 30901 RE: Contract Offer for Section 319(h) FY21 Grant - Element 12 Augusta, Georgia (Augusta-Richmond County) “Phase 2 Biota Improvement in an Urban Stream through Aquatic Habitat Restoration” Dear Dr. Malik: Attached to this email is an electronic file of a new contract with Augusta, Georgia (Augusta-Richmond County) for the “Phase 2 Biota Improvement in an Urban Stream through Aquatic Habitat Restoration” project. Please arrange for Mayor Hardie Davis, Jr. to use the SignNow feature in this email (check Junk or Spam folders) to sign and date the contract on the signature page. Also, please confirm the conditions (Yes/No) that apply in the Highly Compensated Officers section of the FFATA Work Sheet. In addition, the E-Verify Contractor Affidavit must be notarized as well as signed, dated, and returned via email before the contract can be fully executed. Once signed and dated, all documents will be returned via SignNow to GAEPD and the attention of your grant administrator, Mary E Gazaway, Nonpoint Source Program Grants Unit. After insertion of electronic signature and date by my office, we will email you an electronic file of the fully executed contract. If you have any questions or concerns regarding the process or the contract, please contact Ms. Gazaway at mary.gazaway@dnr.ga.gov or 470-524- 0556. Regards, Richard E. Dunn Director RED:meg Richard E. Dunn, Director EPD Director’s Office 2 Martin Luther King, Jr. Drive Suite 1456, East Tower Atlanta, Georgia 30334 404-656-4713 August 12, 2022 Page 1 of 11 STATE OF GEORGIA COUNTY OF FULTON CONTRACT BETWEEN THE GEORGIA ENVIRONMENTAL PROTECTION DIVISION (EPD) AND AUGUSTA, GEORGIA (AUGUSTA–RICHMOND COUNTY) FOR PHASE 2 BIOTA IMPROVEMENT IN AN URBAN STREAM THROUGH AQUATIC HABITAT RESTORATION This contract (“Contract”) is made and entered into as of the date of the last signature hereunder (hereinafter called “Effective Date”), by and between the Georgia Environmental Protection Division; (hereinafter called “Division”), and Augusta, Georgia (Augusta-Richmond County) (hereinafter called “Contractor”). The persons executing this Contract on behalf of the Contractor have authority to bind the Contractor to the terms of this Contract. The Director of the Division is authorized by law to execute this Contract. WHEREAS, the Division desires to engage the Contractor to render certain services hereafter described in connection with an undertaking (hereinafter referred to as the “Project”) which will be financed through grants authorized under Section 319 of the Federal Water Pollution Control Act Amendments of l987 and administered by the Division; and WHEREAS, Contractor desires to perform such services for the Project. NOW, THEREFORE, in consideration of the valuable and mutual benefits flowing to each party as described below, the parties hereto mutually agree as follows: 1. Employment of Contractor. The Division hereby agrees to engage the Contractor and the Contractor hereby agrees to perform these services hereinafter as set forth in fulfillment of this Contract. 2. Scope of Work. In performance of the Project, the Contractor shall conduct the work described in the Scope of Work identified in the attached Appendix A, hereby made a part of this Contract by reference. 3. Term; Time of Performance. The term (“Term”) of this Contract shall commence upon the Effective Date and shall terminate upon the earlier of: i) the completion of the tasks identified in Appendix A: Scope of Work; or ii) June 30, 2024 (hereinafter referred to as “Termination Date”), unless sooner terminated by the Division or renewed by the Division in accordance with the provisions of this Contract. The services of the Contractor are to commence as soon as practicable after the Effective Date and shall be undertaken in accordance with the timeline for completion of tasks included in the attached Appendix B: Project Schedule, hereby made a part of this Contract by reference. Page 2 of 11 4. Compensation. Division agrees to pay Contractor compensation for the services performed under this Contract not to exceed One Hundred Seventeen Thousand Fifty-Eight dollars, $117,058.00. Said compensation shall be paid in accordance with the budget described in the Scope of Work. Any changes to the amount of compensation to be provided by the Division to Contractor shall be made in a writing executed in accordance with the terms of Paragraph 23. 5. In Kind Match. The Contractor will contribute a minimum of the equivalent of 40% of the total project cost, in services or cash contributions, toward the performance of services described in Appendix A: Scope of Work. 6. Method of Payment. Division will pay Contractor for work performed under this Contract not to exceed the compensation described in Paragraph 4, and in accordance with the terms described in this Paragraph: a. Payment will only be made for the services described in Appendix A: Scope of Work; and b. Contractor shall be paid quarterly. No later than the 15th day of the month following close of the immediately preceding quarter, Contractor shall submit to the Division contact specified in Paragraph 36 an invoice for services rendered in that immediate preceding quarter, accompanied by a progress report describing the services performed and identifying the related items or tasks in the Scope of Work, specifying that the services have been performed in accordance with this Contract, and accompanied by any documentation, outputs, deliverables, or close-out reports; and c. The Contractor shall certify in writing the accuracy of each invoice. All invoices from the Contractor should show detailed line items referencing the costs of labor, materials, property, equipment, installation, services, incidentals, etc. All invoices should be signed and dated by authorized personnel as evidence of review and approval prior to submission to the Division for reimbursement; and d. The Division will review and approve or deny invoices within 30 days of receipt. Payment shall be made upon determination by the Division that Scope of Work items required by the Contract, including deliverables and reporting requirements of various categories and kinds of information for the period, are sufficient. Any invoice not approved by the Division shall not be paid; and e. Payment of the final 10 percent (%) shall not be due and payable until all Scope of Work items are completed and the Division has accepted and approved the final products, reports, and invoices. 7. Credit. Notwithstanding any other provision of this Contract, the Contractor acknowledges that the Division, as an agency of the State of Georgia, is prohibited from pledging the State’s credit. 8. Funding. The Contractor acknowledges that this Contract is funded with a grant from the U.S. Environmental Protection Agency (“USEPA”). In the event that the Division determines that the source of payment no longer exists or is insufficient with respect to the Services, the Division shall terminate this Contract in accordance with the provisions of Paragraph 13. a. In the event of such termination, the Division shall remain obligated to pay for Services performed and accepted by the Division prior to such termination. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, Page 3 of 11 photographs, and reports prepared by the Contractor under this Contract shall become the property of the Division. Any use of incomplete documents shall be at the sole risk of the Division. The determination of the Division of the events stated above shall be conclusive. b. The Division shall provide notice in writing to Contractor as soon as practicable after the Division determines that the source of payment no longer exists or is insufficient with respect to the services. 9. Fair Share. This Contract is being funded with a grant from the USEPA. It is the policy of the USEPA to ensure to the fullest extent possible that at least a negotiated “Fair Share” percentage of federal funds awarded to prime and subcontractors in support of USEPA programs be made available to Disadvantaged Business Enterprises (“DBE”). a. The Contractor agrees to ensure to the fullest extent possible that at least 4% Minority Business Enterprises (MBE) and 4% Women Business Enterprises (WBE) of federal funds for contracts or subcontracts for supplies, construction, equipment or services are made available to organizations owned or controlled by socially and economically disadvantaged individuals, women and historically black colleges and universities. b. The Contractor agrees to include in its bid documents this 4% “Fair Share” percentage. c. To evaluate compliance with the “Fair Share” policy, the Contractor agrees to comply with the following six affirmative steps as appropriate: i. Including qualified minority and women businesses on solicitation lists; ii. Assuring that minority and women’s businesses are solicited whenever they are potential sources; iii. Dividing total requirements, when economically feasible, into small tasks or quantities to permit maximum participation of minority and women’s businesses; iv. Establishing delivery schedules, where the requirements of the work permit, which will encourage the participation by minority and women’s businesses; v. Using the services and assistance of the U.S. Small Business Administration and the Office of Minority Business Enterprise of the U.S. Department of Commerce; vi. Requiring each party to a subagreement to take the affirmative steps outlined in paragraphs (i) through (ii) of this section. d. The Contractor must submit to the Division a certification that the six steps have been followed, along with documentation of the six steps that is sufficiently detailed to allow for satisfactory review and should document the efforts of solicitation taken such as; the name and address of MBE’s/WBE’s solicited, if advertised in newspaper show proof and indicate name of paper. e. The Contractor is required to submit semiannual reports of total Contract expenditures to the Division, which includes a separate total for MBE/WBE utilization. 10. Taxes. The State is exempt from Federal Excise Taxes, and no payment will be made for any taxes levied on Contractor’s employee’s wages. The Division is exempt from State and Local Sales and Use Taxes on the services. Tax Exemption Certificates will be furnished upon request. Contractor or an authorized subcontractor shall provide the Division with a sworn verification regarding the filing of unemployment taxes or persons assigned by Page 4 of 11 Contractor to perform Services, which verification is incorporated herein by reference. 11. Certification Regarding Sales and Use Tax. By executing the Contract, the Contractor certifies it is either (a) registered with the State Department of Revenue, collects, and remits State sales and use taxes as required by Georgia law, including Chapter 8 of Title 48 of the Georgia Code; or (b) not a “retailer” as defined in O.C.G.A. Section 48-8-2. The Contractor also acknowledges that the Division may declare the Contract void if the above certification is false. The Contractor also understands that fraudulent certification may result in the Division or its representative filing for damages for breach of contract. 12. Termination of Contract for Cause. If, through any cause other than force majeure, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the Division shall thereupon have the right to terminate this Contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. a. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Contractor under this Contract shall become the property of the Division, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials in which funds were accrued or encumbered up to the actual date of termination. b. Notwithstanding the above, the Contractor shall not be relieved of liability to the Division for damages sustained by the Division by virtue of any breach of this Contract by the Contractor, and the Division may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the Division from the Contractor is determined. 13. Termination of Contract for Convenience. The Division may terminate this Contract at any time for good reason by giving at least thirty (30) days written notice to the Contractor of such termination and specifying the effective date. a. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Contractor under this Contract shall become the property of the Division, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials in which funds were accrued or encumbered up to the actual date of termination. b. If this Contract is terminated as provided herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Contractor covered by this Contract, less payments of compensation previously made. 14. Release of Materials Pursuant to the Georgia Open Records Act. All products, reports, information, data, etc., given to, derived from, prepared by, or assembled by the Contractor (the “Materials”) in the performance of this Contract shall be governed by the Georgia Open Records Act. Unless otherwise required by applicable law, the Contractor shall not release or deliver any Materials to the general public or to local officials pursuant to a written or oral request under the Georgia Open Records Act. Division expressly acknowledges and agrees that Contractor is an “agency” as defined in O.C.G.A. § 50-18-70 and is consequently subject to the Georgia Open Records Act. Contractor shall inform the Division in writing if Page 5 of 11 it receives any requests for the Materials pursuant to the Georgia Open Records Act. 15. Assignability. Contractor shall not transfer or assign all or any of its right, title or interest in this Contract or delegate any of its duties or obligations hereunder without the prior written consent of the Division. The Division may transfer or assign all or any of its right, title or interest in this agreement to another agency or authority of the State of Georgia without written notice to Contractor. 16. Interest of Contract. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance required under the Contract. It is specifically agreed and understood that for the purposes of this Contract, the Contractor shall be an independent contractor and nothing in this Contract shall be construed as creating a joint venture, partnership or employment relationship between the parties. 17. Copyrights. No reports, maps, or other documents produced or derived in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of the Contractor. Any such reports, maps and other documents shall constitute a “work made for hire” pursuant to the U.S. Copyright Act of 1976, as amended, and Contractor agrees that the Division is the original and sole owner of all rights, including without limitation copyright, in and to such reports, maps and other documents. If for any reason such reports, maps, and other documents are found not to be “works made for hire,” then Contractor hereby assigns to the Division all right, title and interest in and to such reports, maps and other documents without further consideration of any kind. Contractor agrees to execute all further documents and to take all further steps deemed advisable by the Division to secure and protect the Division’s rights as stated herein. 18. Documents. Provided that Contractor has been paid for the Services, the Division shall have the right to use the documents, maps, photographs, drawings and other materials (including but not limited to models, software or other digital work products) resulting from Contractor efforts on this Contract. Contractor acknowledges that, in accordance with the Contract, the Division is the original and sole owner of all rights in and to such documents, maps, photographs, drawings and other such materials including but not limited to models, software or other digital work products. Division acknowledges that the reuse of any such materials by Division on any extension of this project or any other project shall, with the exception of the obligations of Contractor, be at Division’s sole risk unless otherwise agreed to in writing by all parties. Contractor shall have the right to retain copies of all such materials. 19. Identification of Documents and Projects. All construction or demonstration projects, reports, maps, signage, and other documents completed as a part of this Contract, other than documents exclusively for internal use within the Division, shall give the Contractor recognition and carry the following notation on a conspicuous sign or the front cover or a title page (or in the case of maps, in the same block as the legend): “The preparation of this (report, map, document, project, etc.) was financed in part through a grant from the U.S. Environmental Protection Agency under the Provisions of Section 319(h) of the Federal Water Pollution Control Act, as amended.” and give credit to the Environmental Protection Division of the Department of Natural Resources, State of Georgia together with the month and year of completion. 20. Intellectual Property. The Contractor agrees it will not use the name or any intellectual Page 6 of 11 property, including but not limited to, the Division’s trademarks or logos in any manner, including commercial advertising or as a business reference, without the express prior written consent of the Division. 21. Personnel. The Contractor represents that it has, or will secure, all personnel required in performing the Services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Division. a. All the Services required hereunder will be performed by the Contractor or under its supervision, and all the personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. b. None of the work or Services covered by this Contract shall be subcontracted without the prior written approval of the Division contact specified in Paragraph 36. c. The Division, or its authorized representatives, shall have the right to enter into the premises of Contractor and/or all subcontractors, or any places where duties under this Contract are being performed, to inspect, monitor, or otherwise evaluate the performance under this Agreement. 22. Right to Audit and Access to Records. The Contractor shall maintain books, records and documents in accordance with generally accepted accounting principles and procedures and which sufficiently and properly document and calculate all charges billed to the Division throughout the term of the Contract for a period of at least five (5) years following the date of final payment or completion of any required audit, whichever is later. Records to be maintained include both financial records and service records. The Contractor shall permit the Auditor of the State of Georgia or any authorized representative of the State, and where federal funds are involved, the Comptroller General of the United States, or any other authorized representative of the United States government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers, electronic or optically stored and created records or other records of the Contractor relating to orders, invoices or payments or any other documentation or materials pertaining to the Contract, wherever such records may be located during normal business hours. The Contractor shall not impose a charge for audit or examination of the Contractor’s books and records. If an audit discloses incorrect billings or improprieties, the Division reserves the right to charge the Contractor for the cost of the audit and appropriate reimbursement. Evidence of criminal conduct will be turned over to the proper authorities. 23. Entire Agreement; Modification. This Contract represents the sole and complete understanding of the terms of the Contract between the parties hereto with respect to the subject matter contained herein and supersedes all prior agreements and understandings, oral or written, with respect thereto. No modification or amendment to this Contract will be binding on either party hereto unless such modification or amendment is reduced to a writing executed by both parties. Any changes in the scope and/or duration of this Contract shall be mutually agreed upon by and between the Division and the Contractor in a writing executed in accordance with this Paragraph. 24. Warranty. The Contractor warrants to the Division that the Services will be performed in a workmanlike manner, consistent with that level of care and skill ordinarily exercised by other providers of similar services and with sound principles commonly used by similar professionals under similar circumstances at the time the Services are provided and further warrants that the work will be performed as intended and described in the Scope of Work. a. Contractor warrants that he has not employed or retained any company or person, other Page 7 of 11 than a bona fide employee working solely for him, to solicit or secure this Contract and that he has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for him, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or the making of this Contract. 25. Indirect Damages. Each party hereby waives its rights to recover from the other party any consequential, indirect, or incidental damages (including but not limited to, loss of use, income, profits, financing, or reputation), arising out of, or relating to, this agreement of the performance of the services or both. 26. Use of Third Party Data. The Division has requested that the Contractor obtain certain facts, information, data, assumptions, opinions and representations (collectively, “Items”) from third parties as part of its scope of services. The Division understands and agrees that (i) the products of its services that the Contractor provides (collectively, “Products”) may be based in part or in whole on Items that have not been verified by the Contractor, (ii) the Contractor has no obligation or duty to verify the accuracy or completeness of the Items and (iii) the Contractor makes no representation(s) or warranty(ies), express or implied, with respect to the Items or the Products (other than the Products were prepared in accordance with the standard of care to which the contractor is subject, as set forth elsewhere in this contract), all of which representation(s) and warranty(ies) are hereby disclaimed, including, without limitation, the warranties of merchantability and fitness for a particular purpose. The Division hereby releases the Contractor from any and all claims, damages, losses, expenses and liabilities of every kind and nature whatsoever, including reasonable attorneys’ fees and defense costs, arising out of the use of Items by the Contractor in performing its services under this contract, including, without limitation, the preparation and delivery of the Products to the Division. 27. Compliance with the Georgia Security and Immigration Compliance Act. Contractor Certifies that it will comply with O.C.G.A. § 13-10-91 relating to the verification of the status of newly hired employees as incorporated herein by reference. 28. Federally-Mandated Certifications and Disclosures. a. Lobbying i. Disclosure Regarding Lobbying: Contractor hereby warrants as a condition of this Contract that if it is an organization described in Section 501(c)(4) of the Internal Revenue Code of 1986, it will not engage in lobbying activities prohibited by the Lobbying Disclosure Act of 1985. ii. Certification Regarding Lobbying: Contractor certifies to the best of its knowledge and belief that: 1. No Federal appropriated funds have been paid in full or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an Page 8 of 11 officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this contract, then Contractor shall fully disclose same to the Division, and shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions. b. Drug Free Work Place: Contractor certifies that, in accordance with the provisions of O.C.G.A. § 50-24-1, et seq., a drug-free workplace will be provided to Contractor’s employees during the performance of this contract; and it will secure from any subcontractor hired to work in a drug-free workplace the following written certification: “As part of any subcontracting agreement (Subcontractor’s Name), certifies to Contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph 7 of subsection (b) of Code 50-24-3.” c. Debarment, Suspension, and Other Responsibility Matters: i. The Contractor certifies that it and its principles: 1. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. 2. Have not, within a three-year period preceding this contract, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract under a public transaction; violation of Federal or State antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a government entity with commission of any of the above offenses. 4. Have not within a three-year period preceding this contract had one or more public transactions terminated for cause or default. ii. Where the Contractor is unable to certify to any of the statements in this certification, such Contractor shall attach an explanation to this contract. d. Equal Employment Opportunity: The Contractor will not discriminate against any employee for employment because of race, color, religion, sex or national origin. The Contractor will comply with all sections of Executive Order 11246 - Equal Employment Opportunity. e. Audit Requirement: A non-Federal entity that expends $750,000 or more during the non-Federal entity’s fiscal year in Federal awards must have a single or program- specific audit conducted for that year in accordance with the provisions of Subpart F, Part 200, Chapter II of Subtitle A, Title 2, Code of Federal Regulations. 29. General Federal Grant Conditions. All covenants, agreements and stipulations in Part 200 Chapter II of Subtitle A, Title 2, Code of Federal Regulations, are incorporated herein by reference. The parties acknowledge those general grant conditions and intend that all those covenants, agreements, and stipulations between the U.S. Environmental Protection Agency Page 9 of 11 and the Division, with the exception of the provision for compliance with the Davis-Bacon Act, are applicable to and enforceable against the Contractor. Allowable costs will be determined in accordance with the cost principles in the hereto referenced Code of Federal Regulations. a. The Contractor will assure the continued proper operation and maintenance of all nonpoint source management practices that have been implemented for projects funded under this agreement. Such practices shall be operated and maintained for the expected lifespan of the specific practice and in accordance with commonly accepted standards. The Contractor shall include a provision in every applicable sub-agreement (contract) awarded under this grant requiring that the management practices for the project be properly operated and maintained. b. The Contractor agrees to ensure that all necessary permits (such as Clean Water Act § 404) are obtained prior to implementation of any grant funded activity that may fall under applicable federal, state or local laws. The Contractor project implementation plan must identify permits that may be needed to complete activities identified in Appendix A: Scope of Work. The Contractor must keep documentation regarding necessary permits in the project file. 30. Israel. The Contractor certifies that the Contractor is not currently engaged in, and agrees for the duration of this Contract not to engage in, a boycott of Israel, as defined in O.C.G.A. § 50-5-85. 31. Applicable Law. The parties agree that this agreement and all rights, privileges and responsibilities shall be interpreted and construed according to the laws of the State of Georgia. 32. No Waiver. The failure of the Division at any time to require performance by the Contractor of any provision hereof, shall in no way affect the right of the Division thereafter to enforce that same provision or any part of the Contract, nor shall the failure of the Division to enforce any breach of any provision hereof be taken or held to be a waiver of such provision, or as a waiver, modification or rescission of the Contract itself. 33. Counterparts; Electronic Signature. This Contract may be executed in two (2) counterparts each of which is deemed an original of equal dignity with the other and which is deemed on and the same instrument as the other. The Division and Contractor agree that any electronic signatures on this Contract hereto constitute original, valid signatures pursuant to the Uniform Electronic Transactions Act, O.C.G.A. § 10-1-21 et seq. 34. Severability. If any one or more of the provisions of this Contract are for any reason be held by any court of competent jurisdiction to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability will not affect any other provision, and this Contract will be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 35. Notice. All notices, correspondence requests, demands, waives and other communications required or permitted to be given under this Contract shall be made in writing and shall be deemed to have been duly given if delivered by U.S. Mail, postage paid, sent by nationally recognized overnight courier, or by electronic-mail to the contacts as follows: Page 10 of 11 If to the Division: Mary E Gazaway Grant Administrator Georgia EPD Watershed Protection Branch Nonpoint Source Pollution Program Grants Unit Suite 1462 East Tower 2 Martin Luther King, Jr. Drive Atlanta, Georgia 30334 470-524-0556 (Zoom phone) mary.gazaway@dnr.ga.gov If to Contractor: Hameed Malik, Ph.D., P.E. Director of Engineering Augusta Engineering Department Engineering Administration 452 Walker Street, Suite 110 Augusta, GA 30901 (706) 796-5040 hmalik@augustaga.gov Page 11 of 11 IN WITNESS WHEREOF the Division and the Contractor have executed this Contract on the day and year below written. The Environmental Protection Division of the Department of Natural Resources, State of Georgia Augusta. Georgia (Augusta-Richmond County) Richard E. Dunn Director Date: Hardie Davis, Jr. Mayor Date: APPENDIX A Scope of Work Section 319(h) FY2021 Grant – Element12 1. Project Title: Phase 2 - Biota Improvement in an Urban Stream through Aquatic Habitat Restoration 2. Lead Organization: Augusta, GA (AKA Augusta-Richmond County) 535 Telfair Street, Building 4000 Augusta, GA 30901 (706) 796-5040 (706)796-5045 Primary Contact: Hameed Malik, Ph.D., P.E. Director of Engineering Augusta Engineering Department Engineering Administration 452 Walker Street, Suite 110 Augusta, GA 30901 (706) 796-5040 (706) 796-5045 hmalik@augustaga.gov Project Start Date: August 2022 Project End Date: June 30, 2024 Federal Amount Requested: $117,058 Match Amount to be Contributed: $111,815 Total Project Amount: $228,873 3. Project Goals: Phase 2 of this project continues to implement a 2018 Nine-Element Watershed Management Plan (WMP) for the Augusta Canal (HUC-12 #030601060601)/Butler Creek (HUC-12 #030601060602)/Beaverdam Ditch (HUC-12 #030601060607) Watersheds in the Savannah River Basin by addressing Bio F and Bio M water quality impairments in an 8-mile portion of Rocky Creek (HUC-12 030601060607) in Augusta-Richmond County, Georgia. Project goals are to increase a fish Index of Biotic Integrity (IBI) to >16 (Very Poor) and a macroinvertebrate Multi-Metric Index (MMI) in a 100-point scale to >5 (Very Poor). Restoration of biological health may also decrease fecal coliform concentrations based on a well-supported scientific food web theory. These efforts will be documented through pre- and post-BMP monitoring using GAEPD/GADNR standard protocols for sampling fish and macroinvertebrates in streams. Habitat will be restored by directly adding Best Management Practices (BMPs) to the stream to encourage a more natural riffle-pool geomorphology over time and support habitat diversity. Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 2 The project supports sections of Georgia’s Statewide NPS Management Plan (2014): 319 Grants, Key Stakeholders, Funding, page 92; Water Quality Monitoring, Program Issues, Short Term Goal 1.1 page 64; Water Quality Monitoring, Program Issues, page 79; 319 Program, Short Term Goal 8.1, page 97; Water Quality Monitoring, Short Term Goal 2.4, Page 85; Urban, Short Term Goal 4.2, Page 105; and 319 Grants, Long Term Goal 13, Page 99. 4. Project Background: Due to delays caused by the COVID-19 pandemic, project activities will be achieved in two phases. Contracted under a Section 319(h) FY2016 grant, Phase 1 resulted in the completion of the following Project Activities and Tasks plus quarterly, annual, and close-out reporting: Project Activity: Reach out to representatives & convene 3 meetings of Watershed Partnership developed throughout the previous TMDL planning process Task 1: Introduce project to appropriate watershed partners Task 2: Convene 3 meetings to solicit input, encourage support, and publicize project Project Activity: Survey and qualify assessment of existing habitat. Task 3: Survey of existing habitat in 8-mile reach of Rocky Creek Task 4: Pre-BMP installation assessment of macroinvertebrate and fish communities in observed habitats Project Activity: Install BMPs from available options as determined by the assessment Task 5: Survey of selected reach Task 6: Engineering Design of Structures Phase 2 will continue the project based on Project Activities and Tasks listed in 5. Project Activities below. The BMP installation targets a minimum of 0.25 stream miles (1320 linear feet) along the 6-mile “Headwaters to SR56” reach, with a spacing of approximately one feature every 50-200 ft. Point Bar Formation/Stabilization Structure; Pipe Refugia; Widener/Woody Habitat/Low flow Concentrator; Pool Enhancer; and Cross-Channel Rock Vane BMPs have been evaluated and chosen based on in-stream assessment, project cost, ability to install, and six research/restoration priorities developed by the project team. A 2016 Total Maximum Daily Load (TMDL) evaluated both a 6-mile segment (Headwaters to SR 56, formerly Headwaters to Phinizy Ditch) and a 2-mile reach (SR 56 to below New Savannah Road) of Rocky Creek in Augusta as Very Poor for diversity in fish and macroinvertebrate community populations. The TMDL does not call for further reduction in sediment loading from external sources into Rocky Creek: https://epd.georgia.gov/sites/epd.georgia.gov/files/related_files/site_page/Savannah%20Biota%2 0Impacted%20TMDL%20Report%20%5B2016%5D.pdf Reduction of sediment will be pursued as an ancillary benefit of habitat BMPs and may improve biotic health further. Therefore, the BMPs selected for this project are intended to stabilize the creek bed and banks so they provide long term habitat as opposed to unconsolidated stream bed and bank sediments. Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 3 A fecal coliform bacteria TMDL developed in 2000 for the 2-mile segment of Rocky Creek established an 80% load reduction to achieve state water quality standards: https://epd.georgia.gov/sites/epd.georgia.gov/files/related_files/site_page/EPA_Rocky_Creek_Fe cal_TMDL.pdf By improving the fish and macroinvertebrate communities, this project will upgrade the overall food web, and help to create an environment that is less hospitable for fecal bacteria. 5. Project Activities: Project Activity: Install BMPs from available options as determined by the assessment Task 1: Install and provide for operations and maintenance of structures that create in-stream habitat for biota including fish and macroinvertebrates over a wide range of the food web and varying depth in the water column. Deliverables: Installation of structural practices; Records of BMP inspections and maintenance kept and made available for review beyond the term of this contract. Measures of Success: Completion of structural practice installations; BMPs operated and maintained for expected lifespan and in accordance with commonly accepted standards to ensure proper functioning of system as designed. Project Activity: Targeted monitoring to track post-BMP water quality trends including improvement towards achieving stated goals Task 2: Post-BMP sampling assessment of macroinvertebrates and fish above, in, and below the BMP installations, including the historic GAEPD monitoring sites, using GAEPD (2007)/GADNR(2005) protocols Deliverables: • Finalized QA/QC Water Quality Monitoring Plan for macroinvertebrate & fish assessments • Post-BMP metrics for stream showing value of BMP compared to areas of stream without habitat restoration Measures of Success: • Finalized QA/QC Water quality Monitoring Plan approved by GAEPD • Data showing an IBI >16 in fish and an MMI >5 in macroinvertebrate biometric values Project Activity: Publicize study results to scientific and general audience Task 3: Develop a Case Study paper to summarize the project and publicize through project partner websites and social media outlets Deliverables: • Completed paper and • Presentation made accessible to general public Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 4 • Access to presentation through social media Measures of Success: Documented views of presentation on social media outlets Task 4: Develop a Case Study paper to summarize the project and present to scientific community at regional water conference Deliverables: • Completed paper and • Presentation at Georgia Water Resources Conference or similar conference Measures of Success: Acceptance of talk and paper at conference Project Activity: Reporting Requirements Task 5: Submit Quarterly Reports, including WBE/MBE reports and invoices, by the 15th of January, April, July, and October of each year during the grant period. Deliverables: Quarterly deliverables, monitoring data reports, invoices and supporting documentation reporting progress on project and using template provided by GAEPD. Measures of Success: Quarterly deliverables, monitoring data reports, invoices and supporting documentation reviewed and approved by GAEPD. Task 6: Participate in project review meetings with GAEPD based on the following schedule: Six months and twelve months after the project start date, then annually through the project term. Deliverables: Attendance at meetings and verbal or written responses to GAEPD. Measures of Success: Full participation at all project review meetings. . Task 7: Submit Final Invoice and Closeout Report to GAEPD for review. Deliverables: Final Invoice and Closeout Report Measures of Success: Final Invoice and Closeout Report reviewed and approved by GAEPD. 6. Roles and Responsibilities of Participating Organizations: Organization Name Specific Responsibilities City of Augusta • Account for 40% of total project costs in matching funds or in-kind services • Pay funds to appropriate contractor(s) and vendor(s) • Request reimbursements from GAEPD on a quarterly basis • Track the progress of project activities completed, grant funds expended, and match values provided in accordance with the drawdown & implementation schedule Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 5 • Complete and submit quarterly progress reports and invoices to GAEPD by January 15th, April 15th, July 15th, and October 15th of each project year • Participate in project review meetings with GAEPD each project year • Complete & submit close-out report at conclusion of project GAEPD • Provide 60% of total project costs • Review and approve project deliverables • Participate in meetings, as appropriate • Review and assist as needed with 319(h) Grant protocols • Provide project oversight and contract management • Provide monitoring guidance and training Phinizy Center for Water Sciences • Contract with City of Augusta to perform the following: • Sample, identify, and enumerate aquatic insect and fish species • Assist in report writing • Assist in BMP construction • Subcontract for the following services under an existing subagreement and with a previously approved professional: o Install and maintain rain gauges and water level loggers o Develop rating curves o Assist in report writing 7. Project Location: Rocky Creek runs through and lies entirely within Richmond County. It is a tributary to the Savannah River. a) Project Area Description and Map: Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 6 Figure 1. Location of Rocky Creek in the Augusta-Richmond County Area Figure 2. Rocky Creek Watershed including impaired reaches and proposed restoration area (Red-Fecal Coliform Impaired Reach, Orange-Macroinvertebrate Impaired Reach, Blue-Proposed Target Area) Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 7 Figure 3. Aerial photo of the extent of proposed restoration area with Milledgeville Road bordering upstream on the left and Wheeless Road bordering downstream on the right b) Project Area Size (Acres): 8,107 acres c) County or Counties: Richmond d) Land Uses within the Watershed(s) or Project Area (Percentages): Agricultural 6% Commercial Forestry 0% Urban/Residential 78% Mining/Extraction 1% Forest/Natural Areas 13% Water/Wetlands 2% TOTAL 100% Data Source & Date: Draft Total Maximum Daily Load Evaluation for Seven Stream Segments in the Savannah River Basin for Sediment, 2015 e) Hydrologic Unit Code(s), Watershed Name(s) and Priority Watershed(s): HUC-10: #0306010606 Name: Rocky Creek Priority: NA 8. Nonpoint Source Pollution Impairments and Healthy Waters: a) Section 305(b)/303(d) List of Waters: Water Body Segment Name (Segment Length (Miles) or Embayment Acreage) County Location(s) Criterion Violated or Water Quality Concern (Healthy Water) Listing Status Category 4a, 5 or 1 Rocky Creek (2 miles) Richmond Bio M, Bio F, Fecal Coliform 4a Rocky Creek (6 miles) Richmond Bio M, Bio F 4a b) Secondary Pollutant(s): In addition to the impairments already listed, there is evidence that sediment from the stream itself could be contributing to sediment load in the stream. Significant gully and Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 8 channel erosion can be observed in the channel as well as a great deal of bed movement. Higher flows cause significant movement of bed features. 9. Monitoring: DRAFT QA/QC Water Quality Monitoring Plan as Attachment (listed in Section 11.) GADNR, 2005-Standard operating procedures for conducting biomonitoring on fish communities in wadeable streams in Georgia at http://www.georgiawildlife.com/node/913 GAEPD, 2007-Macroinvertebrate Biological Assessment of Wadeable Streams in Georgia; Standard Operating Procedures at http://epd.georgia.gov/macroinvertebrate-bioassessment- standard-operating-procedures-sop-and-metric-spreadsheets GAEPD is working on revising the multi metric index (MMI) used to assess the health of macroinvertebrate communities. See current assessment guidelines below. http://epd.georgia.gov/sites/epd.georgia.gov/files/related_files/site_page/Guidelines%20for%2 0Listing%20and%20Delisting%20of%20Biological%20Data_Feb2016_Version1_2_Revised_ August%202016.pdf Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 9 10. Project Budget: Item Item Class Category 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total A Personnel: One (1) AED Director – approximately 0.007 FTE ($170,000/year) for 2 years Description of Duties: City Project Management, Project oversight, BMP decisions 2,380 2,380 One (1) Stormwater Serv. Mgr. - approximately 0.15 FTE ($122,000/year) for 2 years Description of Duties: Project Management, Project oversight, Fieldwork, BMP decisions 36,600 36,600 One (1) Engineering Mgr. - approximately 0.01 FTE ($109,900/year) for 2 years Description of Duties: Engineering Design, Permitting, Project Management, BMP decisions 2,198 2,198 One (1) Stormwater Coordinator - approximately 0.01 FTE ($60,672/year) for 2 years Description of Duties: Engineering Design, Permitting, Project Management, BMP decisions 1,213 1,213 One (1) Staff Engineer - approximately 0.01 FTE ($79,000/year) for 2 years Description of Duties: Engineering Design, Permitting, Project Management, BMP decisions 1,580 1,580 One (1) AED Assist. Director – approximately 0.01 FTE ($101,000/year) for 2 years Description of Duties: City Project Management, Project oversight, BMP decisions 2,020 2,020 One (1) Asset Manager - approximately 0.01 FTE ($106,000/year) for 2 years Description of Duties: GIS, Survey, BMP decisions 1,908 1,908 One (1) GIS analyst - approximately 0.01 FTE ($48,847/year) for 2 years Description of Duties: GIS, Survey, BMP decisions 977 977 One (1) GIS analyst - approximately 0.01 FTE ($58,532/year) for 2 years Description of Duties: GIS, Survey, BMP decisions 1,171 1,171 Sub Total: 0 50,047 50,047 B Fringe Benefits: Included in Item A @ a rate of 30% 0 0 Sub Total: 0 0 0 C Travel: Staff Position: Purpose of Travel: 833 Miles x Mileage Rate ($.545 mile) 0 0 Sub Total: 0 0 0 D Equipment: Equipment: Purpose/Use: Sub Total: 0 0 0 E Supplies: Supplies: Purpose/Use: Sub Total: 0 0 0 Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 10 Item Item Class Category 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total CONTRACTUAL: PHINIZY CENTER (NGO) Up to four (4) Aquatic Ecologists – approximately 0.125 FTE ($35,000/year) for 2 years = $35,000 Description of Duties: Assisting with BMP sites survey, aquatic sampling and subcontracting the following for BMP construction: • One (1) Project Engineer- approximately 0.25 FTE ($80,000/year) for 2 years = $40,000 Description of Duties: BMP selection and engineering, assist with survey, report writing and project management • One (1) Construction Contractor - TBD = $103,826 Description of Duties: Install BMPs 117,058 61,768 178,826 Sub Total: 117,058 61,768 178,826 G Construction: (Does not apply to GAEPD Section 319(h) Grants) N/A N/A N/A H Other: Sub Total I Total Direct Charges: (Sum of A-H) 117,058 111,815 228,873 J Indirect Charges: (0% Eligible for Reimbursement with Federal Dollars) N/A Up to 100% K Total: (Sum of I and J) 117,058 111,815 228,873 Narrative Justification for Item Class Categories: Personnel (A): Personnel in this item class category are all Augusta-Richmond County employees within the Augusta Engineering Department (AED) and are all contributing time as Non-Federal matching contributions to the project. Since this project includes stream restoration efforts that have potential impacts on in-stream flows within one of the Richmond County streams, the AED will treat this as a submitted county construction project which will go through our plan review and permitting processes. In addition, this project requires more specialized elements that include engineering, buffer assessments and permitting, BMP installation and monitoring, aquatic ecology, project management, and water quality assessments. All necessary personnel to perform those necessary duties are included in this grant. • AED Director: approximately (0.007 FTE @ $170,000/year) will have project oversight duties, will be involved in planning, and will participate in draft and final report reviews. • AED Stormwater Services Manager: approximately (0.15 FTE @ $122,000/year), will oversee, manage and coordinate project, provide aquatic ecology and water quality technical advice, input on BMP decisions, and organize and participate in fieldwork. • AED Engineering Manager: approximately (0.01 FTE @ $109,900/year), will provide plan review oversight, engineering design support, permit writing support, input on BMP decisions and monitoring, and project management support. • AED Stormwater Coordinator: approximately (0.01 FTE @ $60,672/yr) will have BMP design input, fieldwork and project management responsibilities. • AED Staff Engineer: approximately (0.01 FTE @ $79,000/yr) will have BMP design input, engineering design support, fieldwork and project management responsibilities. Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 11 • AED Assistant Director-Maintenance: approximately (0.01 FTE @ $101,000/yr) will have project management, project oversight, and site maintenance responsibilities. • AED Asset Manager: approximately (0.01 FTE @ $106,000/yr) will have GIS, survey, and BMP design input. • AED GIS analyst: approximately (0.01 FTE @ $48,847/yr) will have GIS, survey, and BMP design input. • AED GIS analyst: approximately (0.01 FTE @ $58,532/yr) will have GIS, survey, and BMP design input. Fringe Benefits (B): Fringe amounts are included in the Personnel Line Item and are not broken out in this Line Item. Fringe Benefits rate for AED employees is 30% and are included in Personnel Line Item. Supplies (E): Supplies have been reallocated to Contractual expenses Contractual (F): Phinizy Center for Water Sciences will be the Contractual Manager for the project and will make use of an existing subcontract and approved professional relationship as well as subcontract with qualified companies, consultants, and institutions to outsource monitoring, engineering and construction services. See below Justification for scope of services. • Phinizy Center for Water Sciences: Phinizy Center (0.125 FTE @$35,000/year) includes at a maximum four (4) staff members experienced in aquatic ecology and geomorphology in urban streams. Personnel qualified for this function include aquatic ecologists, researchers, and other specialists to perform post-BMP implementation surveys, geomorphic characterizations, hydrologic analyses, and report writing. The team will also be involved in taking advantage of an existing subagreement and a previously approved professional relationship to outsource aquatic monitoring services. In addition, Phinizy Center will outsource for microelectronics, survey assistance, and report writing, where needed and subcontract the following for BMP construction: • One (1) Project Engineer - approximately 0.25 FTE ($80,000/year) for 2 years = $40,000 for BMP selection and engineering, assist with survey, report writing and project management. • One (1) Construction Contractor - TBD = $103,826 to install BMPs. Phase 2 of this project will install Bioengineering BMPs within Rocky Creek to increase available habitat for aquatic insect and fish populations. Most supplies have already been acquired in Phase 1. However, the budgets for BMP installation in this Line Item may include additional items for construction and live plants. Planting • Live Stakes: ($1-$4 each) assuming a minimum of 12 groups of 50 at $4 each = $2,400 • Herbaceous Plugs = $3,000 Additional Items • Temporary Construction Entrances (2) = $4,000 Phase 2 - Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2021 Project 12 11. Project Attachment(s): Link: 2018 Nine-Element Watershed Management Plan for the Augusta Canal (HUC-12 #030601060601) / Butler Creek (HUC-12 #030601060602) / Beaverdam Ditch (HUC-12 #030601060607) Watersheds in Savannah River Basin https://epd.georgia.gov/document/document/augustacanalbutlercreekbeaverdamdi tchwmp0306010606y2018pdf/download Attachment 1: Post-BMP QA/QC Water Quality Monitoring Plan Initial Final Grant Drawdown Amount $117,058 $0 Percent Federal Remaining 100% 0% Match Amount $0 $111,815 Percent Match Accrued 0% 100% Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Milestones/Tasks Color KEY Deliverable to EPD Data Produced Information Conveyed Design/Construction $25,000 $15,607 $13,000 $10,000 $6,345 $11,706 Appendix B: Project Schedule - Phase 2 Biota Improvement in an Urban Stream through Aquatic Habitat Restoration 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter 7th Quarter 8th Quarter 91%70%48%35%24%15% $10,400 $25,000 10%0% 90% $10,400 $25,000 $25,000 $15,607 $10,700 $8,000 32%54% Task 7: Submit Final Close-Out Report Task 2: Carry out post BMP sampling for fish and macros Task 4: Develop a case study paper or presentation for the project ands submit/present at water conference Task 3: Develop a case study paper or presentation for the project and publish to partner websites/social media Task 6: Participate in project review meetings with GAEPD Execute Contract Task 1: Implement and install BMPs Task 5: Submit Quarterly Invoices & Status Reports 100% $5,926 $11,182 9%68%78%85% Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows: a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program; b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof; c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof; d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract; e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c); f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt. __ 46923_________________ _____July 9, 2007__________________ Federal Work Authorization User Identification Number Date of Authorization Augusta, Georgia Phase 2 Biota Improvement in Urban Stream through Aquatic Habitat Restoration _ Name of Contractor Name of Project _Georgia DNR EPD ___ Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, _____, 20_____ in _______________ (city), __________ (state). _____________________________________________ Signature of Authorized Officer or Agent _____________________________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF _____________, 20______. __________________________________________________ NOTARY PUBLIC My Commission Expires: _____________________________ BRIAN KEMP MARK WILLIAMS GOVERNOR COMMISSIONER 2 MARTIN LUTHER KING, JR. DRIVE, S.E., SUITE 1252 EAST | ATLANTA, GEORGIA 30334-9000 404.656.3500 | FAX 404.656.0770 | WWW.GADNR.ORG Dear Sub-Awardee, In 2006, the Federal Funding Accountability and Transparency Act (FFATA) was signed into law. This legislation requires information disclosure concerning entities receiving Federal financial assistance through Federal grants. As a result, our organization is required to report on each of the grants that we award (i.e., subawards, subcontracts). By answering the questions below, your organization will provide us the data needed to meet FFATA reporting requirements. This form is to be returned within 15 days of the contract signature date. Please don’t hesitate to contact us if your organization has difficulty completing the questionnaire. Please contact: Name: Denise Bowen Telephone Number: 404-463-2881 To be completed by Organization Receiving the Award Subawardee Doing Business as Name: Augusta, Georgia (Augusta-Richmond County) DUNS #: 07-3438418 Address: City: 530 Greene Street, Augusta State GA Zip code 30901 + 4 Primary Place of Grant Performance: City: Augusta State GA Zip code 30901 + 4 Highly Compensated Officers: Please list below your top 5 compensated officers if all three of the following conditions apply: Yes No Your organization received 80% or more of its annual gross revenues from federal contracts, subcontracts, loans, grants, subgrants and cooperative agreements in the preceding fiscal year. Your organization received $25,000,000 or more in annual gross revenue from federal contracts, subcontracts, loans, grants, subgrants and cooperative agreements in the preceding fiscal year. The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 USC 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. Officer 1 Name: Compensation: $ Officer 2 Name: Compensation: $ Officer 3 Name: Compensation: $ Officer 4 Name: Compensation: $ Officer 5 Name: Compensation: $ To be completed by Awarding Agency: Georgia Department of Natural Resources Division: Environmental Protection Federal Funding Agency Name: U.S. Environmental Protection Agency (U.S. EPA) Federal Award Number (case, space and character sensitive): C9994458-??-0 Federal Funding Agency Code (4 digits): 6800 Catalog of Federal Domestic Assistance Number (CFDA): 66.460 Prime Recipient DUNS number (9 digits): 146985544 Prime Recipient City and State: Georgia Program Source (Treasury Account Symbol – TAS for contracts): 68-0102 Activity Code (10 NAICS, NTEE-NTPC code): 924110 Subaward Amount: $? Subaward Date: ? Subaward Number: ?_________ Subaward Project Title (Description): Phase 2 Biota Improvement in an Urban Stream through Aquatic Habitat Restoration Targeted Monitoring Plan under 319(h) Grant for a portion of the Rocky Creek Watershed Augusta-Richmond County, Georgia Submitted by Phinizy Center for Water Sciences 1858 Lock and Dam Road, Augusta, GA, 30906 November, 2016 1 2 Contents 1. Watershed Description and Reason for Monitoring ............................................................................. 3 a. Size (HUC/acres/square miles) of watershed delineation or drainage area to be studied .............. 3 b. Name(s) of stream segment(s) and location descriptions ................................................................ 3 c. General watershed conditions and land use / coverage .................................................................. 3 d. Water quality impairments ............................................................................................................... 3 e. Jurisdictions impacting watershed .................................................................................................... 3 f. Reason(s) for monitoring .................................................................................................................. 4 2. Pollutants or Indicators to be Monitored ............................................................................................. 4 a. Indicators to be Monitored ............................................................................................................... 4 b. Installed BMPs ................................................................................................................................... 4 3. Monitoring Locations ............................................................................................................................ 5 a. Site Selection ..................................................................................................................................... 5 4. Quality Assurance/Quality Control ....................................................................................................... 6 a. Field staff ........................................................................................................................................... 6 b. Methodology and materials .............................................................................................................. 6 5. Training ................................................................................................................................................. 6 a. Names and affiliation of GAEPD staff trainers .................................................................................. 6 b. Names and affiliations of field personnel being trained ................................................................... 6 c. Titles and dates of training workshops ............................................................................................. 6 d. Description of the training sessions .................................................................................................. 6 6. Monitoring Schedule ............................................................................................................................. 7 a. General Schedule .............................................................................................................................. 7 3 1. Watershed Description and Reason for Monitoring a. Size (HUC/acres/square miles) of watershed delineation or drainage area to be studied i. HUC12 - 030601060607 ii. 8107 acres iii. 12.7 square miles b. Name(s) of stream segment(s) and location descriptions i. The impaired reach is 2 miles of Rocky Creek from SR 56 to New Savannah Road for Fecal Coliform and Biota (Bio F and Bio M) and 6 miles of Rocky Creek from SR 56 to the Headwaters for just Biota (Bio F and Bio M). ii. The HUC12 subwatershed is entirely contained within Richmond County. iii. Targeted sampling will take place in the impaired section and upstream to the headwaters. The main focus of sampling will be within and downstream of the BMP c. General watershed conditions and land use / coverage i. The area to be monitored is highly urbanized with the following land use percentages. A large percentage of the development is mature with older structures and infrastructure. There are large natural areas, especially near the stream. The overall condition of the watershed is highly impacted by urbanization. 1. Agricultural 6% 2. Commercial Forestry 0% 3. Urban/Residential 78% 4. Mining/Extraction 1% 5. Forest/Natural Areas 13% 6. Water/Wetlands 2% 7. TOTAL 100% d. Water quality impairments i. This monitoring plan addresses the impairment of 8 miles of Rocky Creek for Biota Impairment (Bio F and Bio M) based on not supporting the criteria associated with its designated use of fishing ii. This impairment is described in the following document: 1. 2016 Total Maximum Daily Load Evaluation for Seven Stream Segments in the Savannah River Basin for Sediment e. Jurisdictions impacting watershed i. Augusta-Richmond County Consolidated Government 4 f. Reason(s) for monitoring i. The primary reason for monitoring is to verify the efficacy of the management practices to be installed in the overall project ii. A secondary reason for monitoring is to assess the ability to delist the stream after BMP implementation 2. Pollutants or Indicators to be Monitored a. Indicators to be Monitored i. Turbidity or Total Suspended Solids (TSS) ii. Stream Stage/discharge iii. Temperature/Conductivity iv. Visual Assessment of Stream Conditions v. Macroinvertebrates vi. Fish Community b. Installed BMPs i. This project will install a series of instream aquatic habitat restoration practices to overcome historic sedimentation and loss of habitat. These are described more fully in the proposal document. 5 3. Monitoring Locations Table 1. Description of 7 monitoring sites Sample Location # Latitude (N) Longitude (W) Description 1 Milledgeville Road 33°26'53.22” 82° 3'14.74” Just above BMP 2 Wheeless Road 33°26'50.31" 82° 2'46.75" Within BMP 3 Dean’s Bridge Road 33°26'17.30" 82° 1'31.85" Below BMP a. Site Selection i. Site selection was based on the ability to monitor the impact of the BMP on the noted impairments. It is also based on the ability to assess the post BMP condition of the impairments in the impaired reaches. Figure 1. Map of target monitoring area including historic monitoring sites (pins), impaired biota reach (orange), and BMP installation reach (blue). 6 4. Quality Assurance/Quality Control a. Field staff i. Damon Mullis and Matt Erickson– Phinizy Center ii. Augusta-Richmond County Technician iii. Additional Adopt-A-Stream Volunteers b. Methodology and materials i. Standard operating procedures (SOP) will comply with EPD Surface Water Sampling (EPD-WPMP-2), the Georgia Adopt-A-Stream AAS Biological and Chemical Manual, and GAEPD/GADNR standard protocols for sampling fish (GADNR, 2005-Standard operating procedures for conducting biomonitoring on fish communities in wadeable streams in Georgia) and macroinvertebrates (GAEPD, 2007-Macroinvertebrate biological assessment of wadeable streams in Georgia; standard operating procedures) ii. Only trained personnel will be allowed to collect or process samples. 5. Training a. Names and affiliation of GAEPD staff trainers i. Training will be performed by Ruth Mead, a Certified Adopt-A-Stream Trainer who is the Senior Education Specialist at Phinizy Center. ii. GAEPD/GADNR training will be conducted through the annual workshop offered by GADNR b. Names and affiliations of field personnel being trained i. Phinizy and Augusta Engineering staff as well as additional Adopt-A-Stream Volunteers c. Titles and dates of training workshops i. GA Adopt-A-Stream Biological and GAEPD/GADNR training will take place on a date TBD in 2017 for training in the assessment of Bio M and Bio F. d. Description of the training sessions i. Sessions will follow the GA Adopt-A-Stream manuals for training in the designated areas ii. GADNR training of aquatic insect methodologies is offered once per year 7 6. Monitoring Schedule a. General Schedule i. Sampling for fish and aquatic insects will be conducted before, during, and after BMP installation in order to assess BMP effectiveness. All sampling will be conducted, at a minimum, during Georgia’s Index Period which is mid- September through February. Sampling will be conducted, at a minimum, of one time at each of the three proposed sites (upstream, within, and downstream of BMP installation) during the mid-September through February time period, during the pre-BMP, ongoing-BMP, and post-BMP installation phases. That is, at a minimum, of 3 sites (upstream, within, and downstream), during each of the 3 phases (pre-BMP, ongoing-BMP, and post-BMP installation). ii. All sampling will be conducted according to the GAEPD protocols identified in Section 4.b. Engineering Services Committee Meeting 8/30/2022 1:15 PM Section 319(h) FY21 Grant-Element 12 Phase 2 Biota Implementation in an Urban Stream through Aquatic Habitat Restoration File Reference: 22 – 014(A) Department:Engineering Presenter: Caption:Motion to approve and Authorize the Engineering & Environmental Services Department (AE&ESD) to Accept and Receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program for Phase 2 Biota improvement in Urban Stream. Also grant authorization permitting Augusta, GA’s Mayor to sign all documentation requested by AE&ESD. Background:The Clean Water Act Section 319(h) Water Quality grant funds support activities to identify and implement projects for reduction of prioritized risks and concerns in the community such as source assessment and control of pollutant of interest load within state listed impaired water bodies. During 2016, Augusta Engineering Department in partnering with Phinizy Center for Water Sciences (PCWS) received two (2) separate Section 319(h) grant federal funds for various activities associated with surface water quality improvement program. Biota grant targeted activities include restoring healthy macroinvertebrate and fish through instream aquatic habitat restoration practices. As a team, AED and PCWS staff worked to install and manage various management features. Phase 2 will continue the project. Analysis:On March 7, 2017 Augusta Commission authorized acceptance of Phase one of this grant (Section 319(h) FY2016). Phase 2 is continuity of inprogress activities and completion of certain tasks that delayed due to Covid-19 pandemic. Phase 2 will continue the project based on Project Activities. The BMP installation targets a minimum of 0.25 stream miles (1320 linear feet) along the 6-mile “Headwaters to SR56” reach, with a spacing of approximately one feature every 50-200 ft. Point Bar Formation/Stabilization Structure; Pipe Refugia; Widener/Woody Habitat/Low flow Concentrator; Pool Enhancer; and Cross-Channel Rock Vane BMPs have been evaluated and chosen based on in-stream assessment, project cost, ability to install, and six research/restoration priorities developed by the project team. Financial Impact:By accepting this grant, AED will receive $117,058 in federal funds. AED will provide $50,047 matching non-federal funds i) in-kind, and ii) $61,768 from its stormwater services contractual program. Alternatives:1). Do not approve and identify alternate mechanism for assessment & restoration of impaired waterbodies. Recommendation:Approve and Authorize the Engineering & Environmental Services Department (AE&ESD) to Accept and Receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program for Phase 2 Biota improvement in Urban Stream. Also grant authorization permitting Augusta, GA’s Mayor to sign all documentation. requested by AE&ESD. Funds are Available in the Following Accounts: ($117,058) $50,047 in-kind & $61,768 - 581-044320-5211120 Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2022 1:15 PM Speed Hump Request for Gardner Street Department:Engineering Presenter: Caption:Motion to approve the installation of three (3) speed humps along Gardner Street between Johns Road and Milledge Road per Augusta Speed humps adopted Policy. Also approve construction funds in amount of $12,000. Requested by Engineering Normal 0 false false false EN-US X-NONE X-NONE /* Style Definitions */ table.MsoNormalTable {mso-style- name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband- size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso- pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman",serif;} Background:The residents of this area requested to go through the speed hump process. The speed survey showed that the majority of the vehicles traveling along this street were going 10 mph over the posted speed limit. Approximately 65% (11 of 17) of the property owners adjacent to Gardner Street signed the required petition. The Augusta Engineering Department will install three (3) speed humps along Gardner Street per policy standards. Normal 0 false false false EN-US X-NONE X-NONE /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle- rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso- style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman",serif;} Analysis:Based on the current cost of materials and labor, the cost to install one standard speed hump is $4,000. Per the adopted speed hump policy, three (3) speed humps will be installed to calm traffic and reduce the overall vehicle speeds. Financial Impact:Adequate funds are available, and expenditures of this amount will leave enough funding in this account for other traffic calming projects throughout the year. Alternatives:Do not approve Recommendation:Approve the installation of three (3) speed humps along Gardner Street between Johns Road and Milledge Road per Augusta Speed humps adopted Policy. Also approve construction funds in amount of $12,000. Requested by Engineering. Funds are Available in the Following Accounts: Traffic Funds ($12,000.00) 101041710-5319160 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission June 17, 2022 Proposal for: Atlanta Gas Light Location: City of Augusta CNG Station 3035 Tobacco Rd. Hephzibah,GA 30185 Hembree Contracting, Inc. recommends the following to update this existing CNG site with a new fuel management terminal: To allow more efficient fueling • Remove existing dispensers 1&2 and replace with new dispensers • Reuse one 1” gas line at each dispenser cap off other two at both ends • Re-program priority panel to use only high pressure • Convert storage vessels to all high pressure • Replace with new provided dispensers To provide effective card reading • Add fuel management terminals next to each dispenser • Run two conduits from each dispenser to respective fuel management terminal • Use existing 120v circuit for blower interconnect for power to fuel management terminals • Use existing Cat5e cable from dispenser to communication panel • Run four #14’s from fuel management terminal to dispenser for authorize signal Project Cost: $282,775 Please let me know if you have questions or need more information. Wes Hembree (770) 294-6997 wes@hembreecontracting.com Hembree Contracting, Inc. 208 Main Street / PO Box 384 Bremen, GA 30110 www.hembreecontracting.com Engineering Services Committee Meeting 8/30/2022 1:15 PM Tobacco Road Compressed Natural Gas (CNG) Fueling Station Dispensers Replacement Department:Engineering Presenter: Caption:Motion to approve a $282,775.00 urgent replacement by Hembree Contracting, Inc of the inoperative CNG dispensers located at 3035 Tobacco Road. Requested by Engineering Background:The Tobacco Road and Scott Nixon Memorial Drive CNG stations are a major agreement component of Augusta’s Solid Waste & Recyclables Collection Services contract with its haulers. During the past two years, Tobacco Road CNG station has been plagued with equipment failures that has repeatedly caused lengthy dispensers’ downtime. The downtimes are due mainly to hard-to-find outdated electronics and mechanical parts. These outages deny the haulers the agreed to service of providing them reliable CNG dispensing support within a reasonable distance. When you add the haulers’ additional operating cost to Tobacco Road station’s outages for minor maintenance adjustments or needing to engage the system resets the economic impact supporting replacing the dispensers goes even higher. Analysis:The number of equipment components failure and repair service calls have increased, and the intervals between repair service requests has decreased for the Tobacco Road CNG station. Along with the increase in service calls is an increase in the cost for maintaining the station. Whenever the Tobacco Road station is out of service, it is a twenty (20) mile round trip drive from there to the Scott Nixon station. The refueling drive causes collection delays for the haulers and an excessive nonproductive use of fuel. Depending on their daily route some of the hauler’s vehicles must refuel two times a day at the Tobacco Road station. Financial Impact:Funds in the amount of $282,775 is available in Environmental Services Account 541 044210 5422510 Alternatives:Do not approve and risk not providing reliable CNG dispensing support within a reasonable distance. Recommendation:Approve a $282,775.00 urgent replacement by Hembree Contracting, Inc of the inoperative CNG dispensers located at 3035 Tobacco Road. ($282,775) 541-5319130 – Landfill Operations Fund 541 044210 5422510 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/30/2022 1:15 PM Utilize On-Call Professional Services for Traffic Signal Permitting and Design at Gordon Hwy and Haynes Station Dr. RFP 19-241 Department:Engineering Presenter: Caption:Motion to approve funding for on-call professional engineering services for traffic signal analysis, design, and permitting at Gordon Hwy and Haynes Station Drive in the amount of $142,400.00 to Infrastructure Systems Management, LLC (ISM) per RFP 19-241. Requested by Engineering Background:The areas surrounding the intersection of Gordon Hwy and Haynes Station Drive have grown substantially in recent years resulting in traffic issues from both an operational and safety standpoint. The Augusta Engineering and Environmental Services Department would like to pursue upgrading this intersection to address the current traffic needs by the installation of a traffic signal through the Georgia Department of Transportation (GDOT). Analysis:This on-call contract will consist of several tasks including data collection, existing condition analysis, future year analysis, signal warrant analysis, GDOT ICE analysis, signal design, and permitting. Because Gordon Hwy is a state route, GDOT’s policies and standards must be maintained throughout the process. The analysis, design, and permitting phases will be completed in accordance with GDOT’s various manuals and policies. Financial Impact:Funds are available in the amount of $142,400.00 in the Traffic Mitigation Traffic Signal Imp/Gordon Hwy account. Alternatives:Do not approve and find alternate process for completing signal design. Recommendation:Approve contract award to ISM for on-call services in the amount of $142,400.00 for the analysis, design, and permitting of a traffic signal at Gordon Hwy and Haynes Station Drive. Funds are Available in the Following Accounts: ($142,400.00) 160041710-5212115 – Traffic Mitigation Fund REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission