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Home My WebLink About2022-07-12-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 7/12/2022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Motion to approve additional fees in the amount of $131,531 to ZEL Engineers for engineering services supporting the FERC licensing of the Augusta Canal. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 2. Award Bid Item 22-204 for the Purchase of Multiple Onsite Generators.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 3. Consider award of Bid #22-178 to Blair Construction, Inc. to perform asphalt patch repair, concrete curb and sidewalk replacement for the Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 4. Approve and authorize Augusta Utilities Department (AUD) to enter into an MOU with the Phinizy Center for Water Sciences (PCWS), a contract with Georgia EPD (GAEPD), and accept awarded grant from GAEPD. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Commissioner Jordan Johnson Commissioner Ben Hasan Passes Motion to approve. Motion Passes 4-0. 5. Motion to approve the minutes of the Engineering Services Committee held on June 14, 2022.Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes www.augustaga.gov Engineering Services Committee Meeting 7/12/2022 1:15 PM Attendance 7/12/22 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/12/2022 1:15 PM Augusta Canal Engineering Support Change Order Department:Utilities Presenter:Wes Byne Caption:Motion to approve additional fees in the amount of $131,531 to ZEL Engineers for engineering services supporting the FERC licensing of the Augusta Canal. Background:AUD is currently engaged in licensing of the Canal through the Federal Energy Regulatory Commission. This is a very thorough and extensive review, and requires substantial interaction with several agencies, as well as ancillary design work. Analysis:This scope of work includes summary documents of two years of negotiations and analysis about the FERC license for the canal. In addition, the documents include analysis of the fish passage requirements, and the regulatory history of the licensing process. AUD has reviewed ZEL’s proposal and found it acceptable given the requirements of the permit. Financial Impact:Funding in the amount of $131,531 is available from accounts: G/L 507043410-5212999/82200060-5212999 Alternatives:No alternatives are recommended. Recommendation:AUD recommends that these engineering services with ZEL be approved. Funds are Available in the Following Accounts: Funding are available in the following accounts: G/L 507043410-5212999/82200060-5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Monday, April 25, 2022 @ 1:00 p.m. via ZOOM, Meeting ID: 882 8093 4155; Passcode: 512677 for furnishing: Bid Item #22-204 Onsite Generators for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the offices of Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901 (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 8, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax or email, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 17, 24, 31, 2022 and April 7, 2022 Metro Courier March 17, 2022 OFFICIAL ~~~ Bid Opening Bid Item #22-204 Multiple Onsite Generators for Augusta, Georgia -Utilities Department Bid Due: Monday, April 25, 2022 @ 1 :00 p.m. Total Number Specifications Mailed Out: 22 Total Number of Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 119 Georgia Registry: 554 Total packages submitted: 2 Total Noncompliant: 0 Ramsay Bliese Corp Yancey Power Systems dba Leete Generators VENDORS 259 Lee Industrial Blvd. 3360 McMaude Place Santa Rosa, CA 95407 Austell, GA 30168 Attachment B Yes Yes E-Verify Number 1314772 146813 SAVE Form Yes Yes Addendum 1 Yes Yes 250ekW 300ekW 250ekW 300ekW Generator $89,793.00 $94,344.00 $75,982.00 $75,403.00 Automatic Transfer Switch $13,035.00 $13,035.00 Included Included Sub-Base Fuel Tank Included Included Included Included Sound Enclosure Included Included Included Included Total Price-Generator $102,828.00 $107,379.00 $75,982.00 $75,403.00 Delivery Charges Included Included $2,200.00 $2,200.00 Additional One (1) Year Included Included Included Included Warranty Service Total Price (Generator, Delivery and $102,828.00 $107,379.00 $78,182.00 $77,603.00 Warranty) YANCEY BROS/CATERPILLAR 4165 MIKE PADGETT HWY AUGUSTA, GA 30906 TEC-TRACTOR EQUIPMENT COMPANY 3809 MIKE PADGETT HWY AUGUSTA, GA 30906 MSC INDUSTRIAL SUPPLY 525 HARBOUR PLACE DRIVE DAVIDSON, NC 28036 ASC CONSTRUCTION EQUIP 2303 AIRPORT BOULEVARD CAYCE SC 29033 HERTZ EQUIPMENT RENTAL 2017 RAWLEY ROAD AUGUSTA, GA 30906 BORDER EQUIPMENT 2804 WYLDS ROAD AUGUSTA GA 30909 GLOBE TRAILERS 3101 59TH AVE DR. EAST BRADENTON, FL 34203 SHEALY ELECTRICAL 120 MEIROVAN DR NORTH AUGUSTA, SC 29860 TECHNOLOGY INTERNATIONAL INC 1349 S. INTERNATIONAL PARKWAY SUITE 2411 LAKE MARY, GL 32746 YANCEY POWER SYSTEMS 259 LEE INDUSTRIAL BLVD AUSTELL, GA 30168 COMMERCIAL SERVICE SOUTH COORDINATOR YANCEY POWER SYSTEMS 1459 HWY 80 EAST POOLER, GA 31322 W.W WILLIAMS 2610 AUGUSTA ROAD WEST COLUMBIA, SC 29169 POWER & ENERGY SERVICES INC PO BOX 637 POWDER SPRING, GA 30127 J & B TRACTOR COMPANY 3585 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 CONTINENTAL GENERATORS 60 PELHAM DAVIS CIRCLE GREENVILLE,SC 29615 BORDER STATE INDUSTRIES INC. SHEALY ELECTRICAL 120 MEROVAN DR. NORTH AUGUSTA, SC 29860 HI-TECH POWER SYSTEMS ATTN: BEVERLY WHITESIDE 2479 DOUG BARNARD PKWY AUGUSTA, GA 30906 MSC INC. 4809 TECHNOLOGY DRIVE MARTINEZ, GA 30907 RETURNED MAILED: 03/22/2022 TOMAHAWK 501 SILVERSIDE ROAD, SUITE 87 WILMINGTON, DE 19809 SIGNAL POINT SYSTEMS 1270 SHILOH ROAD KENNESAW, GA 30145 PRIME POWER SERVICE 8225 TROON CIRCLE AUSTELL, GA 30168 WES BYNE AUGUSTA UTILITIES DEPT STEPHEN ORTON AUGUSTA UTILITIES DEPT PHYLLIS JOHNSON COMPLIANCE DEPT BID ITEM# 22-204 ONSITE GENERATORS FOR AUGUSTA UTILITIES DEPARTMENT BID DUE: MONDAY 04/25/2022 @ 1:00P.M. BID ITEM# 22-204 ONSITE GENERATORS FOR AUGUSTA UTILITIES DEPARTMENT BID MAILED: 03/13/2022 1 of 1 Engineering Services Committee Meeting 7/12/2022 1:15 PM Award Bid Item 22-204 for the Purchase of Multiple Onsite Generators Department:Utilities Presenter:Wes Byne Caption:Award Bid Item 22-204 for the Purchase of Multiple Onsite Generators. Background:The Utilities Department maintains the water booster stations and wastewater pumping stations within our systems. Some of these sites are in need of backup power in order to maintain water pressure in the system and prevent wastewater spills in the event of power disruptions. We have worked with the Procurement Department to solicit bids for backup power systems for use at these locations. Analysis:The apparent low bidder from this process is Yancey Power Systems. We have reviewed their bid and found that it meets all of our requirements. We recommend awarding bid item 22-204 to Yancey Power Systems at a total cost of $310,414.00 for four 300ekW generators. Financial Impact:$310,414.00 from budgeted funds Alternatives:None Recommended Recommendation:Award Bid Item 22-204 to Yancey Power Systems at a total cost of $310,414.00 Funds are Available in the Following Accounts: 506043580-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, March 31, 2022 @ 3:00 p.m. via ZOOM Meeting ID: 824 5498 1414; Passcode: 779980 for furnishing: Bid Item #22-178 Asphalt Patch Repair, Concrete Curb, and Sidewalk Replacement for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 18, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax or email, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 24, 2022 and March 3, 10, 17, 2022 Metro Courier February 24, 2022 UTILITIES DEPARTMENT Wes Byne, P.E. Director Augusta Utilities Department 452 Walker Street, Suite 200 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV MEMORANDUM DATE: May 27, 2022 TO: Geri A. Sams Director, Procurement FROM: Wes Byne, P.E. Director, Utilities Department SUBJECT: Bid Item #22-178 Asphalt Patch Repair, Concrete Curb and Sidewalk Replacement for Augusta , Georgia – Utilities Department _____________________________________________________________________________ We reviewed the bid tabulation and submittals received for the subject project. Considering that two bids were deemed non-compliant, the lowest compliant bidder was Blair Construction, Inc. We recommend awarding Bid Item #22-178 to Blair Construction in the amount of $231,900.00. Attachments: 1. Augusta Procurement Department Bid Tabulation Sheet Cc: Kelsey Henderson Engineering Services Committee Meeting 7/12/2022 1:15 PM ITB 22-178 Asphalt Patch Repair, Concrete Curb and Sidewalk Replacement for Utilities Department:Utilities Presenter:Wes Byne Caption:Consider award of Bid #22-178 to Blair Construction, Inc. to perform asphalt patch repair, concrete curb and sidewalk replacement for the Utilities Department. Background:This service will be used when repair of Augusta Utilities underground assets requires removal of asphalt or concrete. By utilizing an on-call contractor, we can limit the amount of time that a road cut or sidewalk cut remains unrestored. Expedient repairs to the roadway and sidewalk limits the potentially negative impact on our customers and community. Augusta Utilities has been successful in past years with this type of service. The bid was prepared for aninitial contract period of one year with the option to extendforadditionalone-yearperiodsuptoatotalof threeadditionalyears. Analysis:Blair Construction, Inc. submitted an acceptable bid package and was the lowest compliant bidder. The Utilities Department reviewed the bid and found it to be fair and reasonable. Financial Impact:$231,900 funding is available from account: 506043410-5311920. Alternatives:No alternatives are recommended. Recommendation:Recommend approval for Utilities Department to contract with Blair Construction, Inc for this service in the amount of $231,900.00. Funds are Available in the Following Accounts: Funds are available in account: 506043410-5311920 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission City of Augusta Development of a pilot study to preserve in-stream water quality and in-stream flows below an urban pond complex using a real-time control system APPENDIX A SCOPE OF WORK SFY2022 REGIONAL WATER PLAN SEED GRANT 1. Project Title: Development of a pilot study to preserve in-stream water quality and in-stream flows below an urban pond complex using a real-time control system 2. Lead Organization: Augusta Utilities Department 535 Telfair St Augusta, GA 30901 Phone: missing phone number Primary Contact: F. Wes Byne, P.E. Director Augusta Utilities Department 452 Walker St Suite 200 Augusta, GA 30901 Phone: missing phone number E-mail:wbyne@augustaga.gov Project Start Date: March 2022 Project End Date: February 2024 Grant Amount: $75,000 Match Amount: $11,653.85 Cash Amount: $69,320 Total Project Amount: $155,973.85 3. Project Goals: The goal of this project is to determine if real-time control of detention pond discharge decreases overall negative impacts to receiving streams relative to stream erosion, water quality, and aquatic insect dynamics compared to conventional detention pond discharge scenario. PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 2 This project will develop a real-time control structure at the outlet of a detention pond and/or conventional detention pond facilities with the goal of controlling the overall discharge to the receiving stream so that erosive flows are minimized. Benefits of this approach will be to preserve aquatic habitat and decrease pollutants to the stream via creek sediment re-entrainment. This project will be accomplished by comparing stream impacts downstream of a detention pond under designed discharge conditions and under real-time control discharge conditions. Measurements that will allow this comparison to be elucidated will be 15-minute interval water levels, total suspended solids, the full nitrogen suite (nitrate/nitrite, ammonia, Total Kjeldall Nitrogen), stream cross sectional area, and aquatic insect dynamics. Each of these measurements will be conducted at a site upstream of the detention pond outfall, downstream of the outfall, and from the detention pond effluent. Water samples will be collected approximately monthly during rain events from each location, using an automated sampler for 6 months from the conventional condition and 6 months under the real-time control condition. Approximately quarterly (2 under conventional and 2 under real-time control), samples will be collected using the 14-bottle automated sampler array to obtain a time series condition of the rainfall event. Aquatic insects will be sampled at all three sites once at the end of the conventional scenario and once at the end of the real-time control scenario to determine impacts to the aquatic insect community. 4. Project Background: Nonpoint source pollution is the largest contributor to overall water quality degradation in streams throughout the United States. Urban settings are a unique subset of nonpoint source pollution and contribute to overall degradation of water quality by carrying pollutants directly from impervious surfaces to streams via stormwater runoff. Sediment, oil, grease, pesticides, nutrients, bacteria, and heavy metals are some of the most common pollutants in urban runoff. Once these pollutants enter streams, they may impact aquatic biota directly or may be stored in stream sediments. Some pollutants trapped in stream sediments may not impact water quality and aquatic organisms if they are neutralized by chemical and biological transformations. However, some pollutants may remain dormant in sediments until an event remobilizes and reactivates the pollutant from the buried sediment and exposes it to the present day environment and stream ecosystem; this is an often overlooked source of pollutants to modern day stream water quality impairments. Increased impervious surfaces in urban settings increases runoff to local streams. Compared to pre-impervious conditions, this increased water exceeds the volumetric capacity and critical sheer stress of the receiving stream and causes flooding and erosion. Over the past 10 years, Augusta has done extensive assessments on urban streams within Richmond County. Fluvial geomorphological results for several Richmond County streams is shown below. Four of the streams showed low to moderate degradation (erosional lowering of the stream bed elevation), low, moderate and high widening (lateral erosion of stream channel due to erosion), and low, moderate, and high aggradation (increased elevation of stream bed as a result of sediment deposition). PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 3 For example, Rocky Creek, which has 303(d) segments listed for fecal coliform and sediment (BioF and BioM impairments), showed that the stream had the highest widening, degradation, and aggradation scores of all sampled creeks. As supported by another study in Rocky Creek, Augusta showed that stream bed sediments had higher concentrations of E. coli compared to the overlying creek water column. That study also showed that E. coli loading increased nearly linearly with increasing creek mile over 4 miles of sampled creek length in the fall of 2014; this showed that increased groundwater flowing through creek sediments, during fall leaf-off conditions, were remobilizing sediment bound bacteria and acting as a source of E. coli to water in this stream. PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 4 These studies showed that increased erosion of bank and bottom stream sediments contributed to the listed impairments of fecal bacteria and sediment in Rocky Creek. Therefore, any measures that decrease stream bed and bank erosion will improve overall water quality for this urban stream. Decreasing stream erosion requires decreasing the total volume and erosive velocities of water during stormwater events. Decreasing the amount of stormwater in urban streams is more challenging as the impervious surface area increases. That challenge stems from the fact that modern stormwater design principles only account for the timing of peak flows released from each individual site and does not account for the timing of total water volume released from each site. This approach neglects whether the stream is already at volumetric capacity during a storm event before adding more water from a new project area. Recent approaches to ameliorate this volumetric issue includes the implementation of Green Infrastructure (GI) and Low Impact Development (LID) practices. A goal of LID is to work with the existing landscape to minimize removal of natural areas that decrease runoff, such as forested areas and wetlands. A goal of GI is to decrease runoff by implementing practices that decrease overall surface water runoff, mostly through infiltration practices. While these practices show some promise, they are mostly applied to new site developments only and do nothing to address the existing challenges of urban stream erosion. Clearly the sheer number of impaired streams is an indication that conventional stormwater practices are not working to protect receiving streams, therefore conventional stormwater practices will not be able to provide the solution either. Conventional stormwater infrastructure is designed PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 5 to release water at certain rates based upon the amount of rainfall during an event. These systems were often over-designed for small events in order to be able to handle large events. For example, many stormwater pipes were designed to handle 25 and 50 year storm events and many detention ponds were designed to handle volumes of water released during 100 year events. Since many of the stream erosive events occur at storms less than each of the design storm events, there is volumetric capacity in pipes and detention ponds available to temporarily store water to be released at a specific time and rate once the volumetric capacity of the receiving stream allows. Retrofitting conventional stormwater infrastructure with this approach may be the most cost effective way to handle the challenge of urban stream protection. The Savannah Upper Ogeechee Regional Water Plan identifies non-point source water pollution as the primary cause of surface water impairment in Georgia streams (pg. 5-16). However, the Water Plan does not provide water management practices specific to addressing challenges for nonpoint source pollution from stormwater sources. The plan identifies urban development as one of the primary contributions to non-point source pollution but states that specific pollutant sources must be identified in order to develop management strategies. As shown, Augusta has an extensive database of water quality and water quantity data in Richmond County streams for over 10 years with the specific goal of identifying pollutant sources. 5. Project Activities: Project Activity #1: Executed project contracts Task 1:Execute contracts between Augusta and GAEPD, and Augusta and Phinizy Center Deliverables: Executed contracts Measures of Success: Completed contracts Project Activity #2: Determine pilot study site Task 2: Determine study site Deliverables: Site selection analysis to determine pilot study site Measures of Success: One site selected Project Activity #3: Monitoring Task 3: Install pre monitoring equipment and begin data collection Deliverables: Monitoring data Measures of Success: Monitoring equipment installed. Monitoring equipment includes 3 stream water level loggers (1 upstream and 2 downstream of pond discharge location); 1 detention pond water level logger, 3 automated water samplers installed (upstream of discharge, downstream of discharge, and 1 in detention pond); 15 minute interval data collection begun. PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 6 Project Activity #4: Implement Opti product at pilot study site Task 4: Configure software, model performance, commission equipment and deploy dashboard Deliverables: Documentation showing equipment commissioned and dashboard developed Measures of Success: 1 Dashboard complete and collecting data; equipment purchased. Equipment to be purchased will consist of the following items: • Opti Control Panel with solar kit • water level sensor • rain gauge • actuated valve/gate Task 5: Opti Control Panel with solar kit, water level sensor, rain gauge, and actuated valve/gate installed and operating Deliverables: Equipment installed and reporting to dashboard Measures of Success: Data collection reports to dashboard and equipment controlled from dashboard. One actuated valve/gate installed on detention pond outlet. Project Activity #5: Data collection for conventional detention pond scenario begins for 6 months Task 6: Data collection from all continuous loggers and composite samplers; Begin water collection during rain events, (approximately 1 event per month for 6 months) Deliverables: Data collected from water level loggers and water samples analyzed for 6 events, (approximately 1 event per month for 6 months); Water sample analyses from 3 locations (upstream, downstream and detention pond effluent) include the following: Total suspended sediment (composite event sample- approximately 1/month), Total suspended sediment (discrete-14 bottle timed samples, approximately 1 per quarter), Nitrate/nitrite, Total Kjeldall Nitrogen, Ammonia (approximately 1 event per month, composite sample), and stream cross sectional area measurements (one upstream and one downstream, measured approximately once per month after rain event). Measures of Success: All data collected from loggers, all water samples analyzed for all constituents for each of the 6 rain events, stream cross section area measurements collected from both creek sites and aquatic insects sampled once at end of conventional scenario 6-month period. Project Activity #6: Data collection for real-time control of detention pond begins for 6 months Task 7: Data collection from all continuous loggers and composite samplers begin water collection during rain events, approximately 1 event per month for 6 months; Write final report PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 7 Deliverables: Data collected from water level loggers and water samples analyzed for 6 events, (approximately 1/month for 6 months); Water sample analyses from 3 locations (upstream, downstream and detention pond effluent) include the following: Total suspended sediment (composite event sample- approximately 1/month), Total suspended sediment (discrete-14 bottle timed samples, approximately 1 per quarter), Nitrate/nitrite, Total Kjeldall Nitrogen, Ammonia (approximately 1 event per month, composite sample), and stream cross sectional area measurements (one upstream and one downstream, measured approximately once per month after rain event). Measures of Success: All data collected from loggers, all water samples analyzed for all constituents for each of the 6 rain events, stream cross section area measurements collected from both creek sites, aquatic insects sampled once at end of conventional scenario 6-month period. Project Activity 7: Provide the Savannah Upper Ogeechee Regional Water Planning Council with periodic written or verbal project updates Task 8: Provide the Council with project updates at a minimum of once every six (6) months via email or during Council meetings Deliverables: Council meeting minutes containing verbal updates or emails containing written updates Measures of Success: Approximately four (4) project updates provided to the Council informing them of the progress of the watershed management plan Project Activity 8: Reporting Requirements Task 9: Submit quarterly financial and progress reports to GAEPD Deliverables: Complete and submit quarterly progress reports, reimbursement request invoices, and Minority Business Enterprise/Woman Business Enterprise (MBE/WBE) reports to GAEPD each by January 15th, April 15th, July 15th, and October 15th of each project year. Track grant and matching funds according to implementation schedule and provide supporting documentation for all in-kind and cash match. Measures of Success: Documentation for expenditures and match contributions, status of activities/tasks in progress reports Task 10: Submit final close-out report to GAEPD. Deliverables: One (1) electronic DRAFT Closeout Report for review and comments; One (1) electronic and one (1) paper Final Closeout Report detailing results of project to GAEPD within 60 days of project completion. Measures of Success: Demonstrates that all components of the report fulfill GAEPD directives. PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 8 6. Roles and Responsibilities of Partnering Organizations: Organization Name Specific Responsibilities Augusta, GA • Account for/contribute to 52% of total project costs in matching expenses or in-kind services • Request payments from GAEPD on a quarterly basis • Pay funds to appropriate contractor(s) and vendor(s), and request reimbursements from GAEPD • Track all grant funds expended and all match values provided in accordance with the implementation schedule • Track all project activities in accordance with the implementation schedule • Complete and submit quarterly progress reports with invoices to GAEPD by January 15th, April 15th, July 15th, and October 15th of each project year (Payment of invoice is contingent on work completed and a review and approval of the quarterly report.) • Complete and submit close-out report at conclusion of project GAEPD • Provide 48% of total project costs • Review and approve project deliverables • Participate in meetings, as appropriate • Provide project oversight and contract management • Provide monitoring guidance and training Other Invited Partners Specific Responsibilities Phinizy Center • Provide maintenance of all sampling equipment and will analyze all water samples as well as provide real-time control product, implementation, and service through Opti 7. Project Location: Exact site will be determined as part of the project but site will be within the Rocky Creek watershed in Richmond County, GA. Currently Rocky Creek is listed for fecal coliform and Bio-F and Bio-M for sediment in several segments. PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 9 8. Project Budget: Item Item Description Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash A Personnel: One (1) (Augusta Utilities Director- Wes Byne) – 0.026 FTE ($130,000/year) for 25 months Description of Duties: (Subject matter expert) One (1) (Augusta Utilities Maintenance Superintendent- Steve Orton)- 0.026 FTE ($65,000/yr) for 25 months Description of Duties: subject matter expert One (1) (Augusta Engineering Department Stormwater Manager- Oscar Flite)- 0.038 FTE ($95,000/yr) for 25 months Description of Duties: subject matter expert $0 $0 $0 $3,333.33 $3,653.85 $1,666.67 $0 $0 $0 $3,333.33 $3,653.85 $1,666.67 Sub Total: $0 $8,653.85 $0 $8653.85 B Fringe Benefits: N/A $0 $0 $0 $0 Sub Total: $0 $0 $0 $0 C Travel: N/A $0 $0 $0 $0 Sub Total: $0 $0 $0 $0 D Equipment: N/A $0 $3,000 $0 $3,000 Sub Total: $0 $3,000 $0 $3,000 E Supplies: N/A $0 $0 $0 $0 Sub Total: $0 $0 $0 $0 PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 10 Item Item Description Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash F Contractual: Contractor Name: (Phinizy Center) Description of Duties: • maintain sampling equipment and analyze water samples) • (provide real-time control product, implementation, and service through Opti) $75,000 $0 $69,320 $144,320 Sub Total $75,000 $0 $69,320 $147,320 G Other: $0 $0 $0 $0 Sub Total $0 $0 $0 $0 H Total Direct Charges: (Sum of A-G) $75,000 $11,653.85 $69,320 $155,973.85 I Indirect Charges: N/A Indirect Charge Rate $0 $0 $0 $0 J Total: (Sum of H and I) $75,000 $11,653.85 $69,320 $155,973.85 PROJECT TITLE APPLICANT/LEAD ORGANIZATION NAME 11 Budget Narrative: (A) Personnel Narrative: (In-Kind Match) $8,653.85 Wes Byne- Augusta Utilities Director – 0.026 FTE ($130,000/year) for 25 months Description of Duties: Subject matter expert in stormwater, real-time controls, instrumentation, and project management Steve Orton- Augusta Utilities Maintenance Superintendent- 0.026 FTE ($65,000/yr) for 25 months Description of Duties: subject matter expert in real-time controls and maintenance and instrumentation Oscar Flite- Augusta Engineering Department Stormwater Manager- 0.038 FTE ($95,000/yr) for 25 months Augusta-owned equipment usage, in-kind - $3,000 Description of Duties: subject matter expert in stormwater, water quality, and project management (B) Fringe Narrative: N/A (C) Travel Narrative: N/A (D) Equipment Narrative: N/A (E) Supplies Narrative: N/A (F) Contractual Narrative: (Grant Funds) $75,000, (Cash Match) $69,320 totaling $144,320 Phinizy Center Description of Duties: • Maintain sampling equipment and collect and analyze water samples • Provide real-time control product with Opti (https://optirtc.com/), implementation, and service through Opti (G) Other Narrative: N/A (I) Indirect Charges Narrative: N/A 9. Project Implementation & Drawdown Schedule: Attached SFY2019 Regional Water Plan Seed Grant Initial Final Grant Drawdown Amount $0 $75,000 Percent Seed Remaining 100%0% Match Amount $0 $11,655 Percent Match Accrued 0%100% Cash Match Amount $0 $69,320.00 Percent Cash Match Accrued 0%100% Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 Jun 2022 Jul 2022 Aug 2022 Sep 2022 Oct 2022 Nov 2022 Dec 2022 Jan 2023 Feb 2023 Mar 2023 Apr 2023 May 2023 Jun 2023 Jul 2023 Aug 2023 Sep 2023 Oct 2023 Nov 2023 Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 Milestones/Tasks Section 9: Implementation and Drawdown Schedule 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter 7th Quarter 8th Quarter 9th Quarter 10th Quarter $0 $20,000 $20,000 $10,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 100% 73% 47% 33% 27% 20% 13% 7% 0% 0% $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 $1,166 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% $6,000 $32,000 $30,000 $1,320 $0 $0 $0 $0 $0 $0 9% 55% 98% 100% 100% 100% 100% 100% 100% Task 5: Data collection from all continuous loggers and composite samplers begin water collection during rain events Task 6: Data collection from all continuous loggers and composite samplers begin water collection during rain events, final report Task 7: Provide the Council with project updates at a minimum of once every six (6) months via email or during Council meetings Submit Quarterly Invoices & Status Reports Submit Final Close-Out Report 100% Execute Contract Task 1: Execute contracts between Augusta and GAEPD, and Augusta and contractors Opti and Phinizy Center Task 2: Determine study site and install stream monitoring equipment Task 3: Configure software, model performance, commission equipment, deploy dashboard Task 4: Equipment installed and operating MEMORANDUM OF UNDERSTANDING between Augusta, Georgia and Phinizy Center for Water Sciences This Memorandum of Understanding (hereinafter "Memorandum") made this ________day of _______________________________ 2022, by and between AUGUSTA, GEORGIA, as a political subdivision of the State of Georgia (hereinafter referred to as "Augusta, Georgia" or "Augusta"), as Party of the First Part, and Phinizy Center for Water Sciences (hereinafter referred to as "Institution") as Party of the Second Part. WHEREAS, the Institution is a professional/Nonprofit partnering entity assisting Augusta Utilities Department (AUD) with the GAEPD Seed Grant entitled, " DEVELOPMENT OF A PILOT STUDY TO PERESERVE IN-STREAM WATER QUALITY AND IN-STREAM FLOWS BELOW AN URBAN POND COMPLEX USING A REAL-TIME CONTROL SYSTEM "; NOW, THEREFORE, as a desire of Augusta and Institution to properly coordinate the development and implementation of this grant, the parties hereby agree as follows: UNDERSTANDING: Augusta, Georgia and Institution do hereby agree to the following: 1. The Institution will provide services related to maintenance of sampling equipment, collection and analysis of water samples, and provide implementation, installation, and service, as needed, for a real-time control product as outlined in the project activities section of the project contract with GAEPD. 2. The Institution will provide Augusta with timesheets for each project task, using format approved by Augusta Utilities Department (AUD), for all personnel involved in this project as well as a brief summary of activities and percent completion for each project task for each quarterly reporting period as required by the grant. 3. Augusta shall contribute funds of $155,973.85 for the work provided and not to exceed the designated amount within the approved grant as shown in the SFY2022 Regional Water Plan Seed Grant scope of work document. 4. The Institution shall submit quarterly reimbursement claims with detailed description of work done during that quarter to AUD within five days by end of the respective quarter. These reimbursement claims shall be prepared in a format acceptable by the AUD with payment to the Institution once funds have been received by the granting agency. 5. Upon completion of the activities funded by Augusta, material produced under this MOU will become property of Augusta. However, with written permission from Augusta Utilities Department, the Institution has rights to use this material for their activities and scientific research purposes but must include GAEPD and Augusta personnel as designated collaborators and the following as proper identification of funding for the project: “The preparation of this report, map, document, project, etc., was financed in part through a grant from the Georgia Environmental Protection Division and Augusta, Georgia/Augusta Utilities Department.” Together with the month and year, the document was prepared and credit being given to the Environmental Protection Division of the Department of Natural resources, State of Georgia and Augusta, GA. DELIVERABLES: The Institution agrees to provide to Augusta Utilities Department any requested documentation required under this MOU. See Appendix A for project deliverables. TIME: This MOU will remain in effect for the SFY2022 Regional Water Plan Seed Grant awarded grant duration unless otherwise amended. TERMINATION: Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice of such termination. Upon receipt of such notice of termination, Institution shall discontinue all work under this MOU. Data gathered and material produced will become property of Augusta. MISCELLANEOUS: 1) This Memorandum of Understanding shall be controlled by and construed in accordance with the laws of the State of Georgia. 2) Any notice given under this Memorandum shall be deemed given when provided in writing to the following persons: To Augusta, Ga: AUGUSTA, UTILITES DEPARTMENT ATTN: DIRECTOR OF AUGUSTA UTILITES DEPARTMENT 452 WALKER STREET AUGUSTA, GEORGIA 30901 To Phinizy Center for Water Sciences: PHINIZY CENTER FOR WATER SCIENCES 1858 LOCK AND DAM ROAD AUGUSTA, GEORGIA 30906 This Memorandum of Understanding is the entire agreement between the parties, and may not be amended, except by a writing executed by both parties. APPROVED: PHINIZY CENTER FOR WATER SCIENCES AUGUSTA, GEORGIA By: ____________________________ By: _____________________________ Date: __________________________ Date: ___________________________ Attest: _________________________ Attest: __________________________ Date: __________________________ Date: __________________________ Engineering Services Committee Meeting 7/12/2022 1:15 PM Memorandum of Understanding (MOU) with Phinizy Center for Water Sciences (PCWS) and acceptance of contract and grant with Georgia Environmental Protection Division (GAEPD) Department:Utilities Presenter:Wes Byne Caption:Approve and authorize Augusta Utilities Department (AUD) to enter into an MOU with the Phinizy Center for Water Sciences (PCWS), a contract with Georgia EPD (GAEPD), and accept awarded grant from GAEPD. Background:The State of Georgia passed the Georgia Comprehensive Statewide Water Management Plan in 2008. That plan calls for each water region to manage water resources in a sustainable manner to support the state’s economy, to protect public health and natural systems, and to enhance the quality of life for all citizens”. To that end, Augusta and all other water users in the Savannah River Basin are required to share the available water and to ensure pollution is kept to a minimum. The Water Plan identifies problem areas within the basin and best management practices to address those problem areas. This agenda item will allow Augusta to implement one of those management practices with two partnering agencies (PCWS and GAEPD). Analysis:Augusta is a key stakeholder in protecting and preserving water quantity and water quality within the Savannah River Basin. Since this natural resource is shared, Augusta also needs to proactively work toward ensuring this limited resource will be available for Augusta’s future growth and that the quality of that water remains safe for our citizens. Approving this action works toward those responsibilities and also continues to strengthen the working relationships between two critical partners, GAEPD and PCWS. This grant has been awarded to Augusta and is pending Commission approval. Financial Impact:Augusta will contribute $69,320 of cash and $11,653.85 of in- kind labor while GAEPD will provide $75,000 in cash for this project. Augusta’s cash portion will come from AUD’s “Other Professional Services” account which has available funds. Alternatives:1) Approve and authorize Augusta Utilities Department to accept the grant, enter into a contract with GAEPD to implement the grant deliverables, and enter into an MOU with PCWS to implement to the grant. 2) Do not approve and reject the grant funds and opportunity from GAEPD. Recommendation:Approve alternative 1 Funds are Available in the Following Accounts: Augusta’s cash portion will come from AUD’s “Other Professional Services” account which has available funds: GL# 506 04 3110-5212999 JL# 820 000 50-52 12999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 611412022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Approve funding for Design Consultant Services Supplemental Agreement Item three (SA3) to CHA (formerly Wolverton & Associates) in the amount of Action: $361,591 .17 for the 15th Street Pedestrian Improvement Project Part 2 Design Approved Phase. RFQ 16-246. Requested by the AED. seconded By Motion Result Motion to ^ approve. Commissioner CommissionerApprove vtotion passes Jordan Johnson Ben Hasan Passes 4-0. 2. Approve Task Order Three (3) funding for Stormwater System Assessment ltem and Drainage Improvements Engineering Services Agreement to Cranston Action: Engineering (Cranston) in the amount of $93,550.00 for Wilkshire Drive Approved (National Hills) Conveyance System Engineering and Pointe West Regional Detention Facility Capacity Assessment. Requested by the AED. RFQ l8-148 Motions f#:" Motion rext Made Bv Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve uotion passes 4_0. Made By Commissioner Jordan Johnson Seconded By Commissioner Ben Hasan Motion Result Passes 3. Consider award of Bid ltem#22-203 to Beam's Contracting, Inc. to construct Item the Fort Gordon Cyber CoE Campus Utilities Project E (8th Ave.) under the Action: Task Order Program RFQ #18-263 in the amount of $1,496,917.53. Approved 4. Motion to approve the minutes of the Engineering Services Committee held Item on May 31,2022. Action: Approved Motions ryJ:" Motion rext Made Bv Motion to. aDDrove.APProve rtao,ionPasses 4-0. Motions r#:'" Motion rext Made Bv Motion to . aDDrove.APProve vtotio, Passes 4-0. Commissioner Jordan Johnson Commissioner Jordan Johnson Seconded By Commissioner Ben Hasan Seconded By Commissioner Ben Hasan drafting edits to the requirements for Motion Result Passes Motion Result Passes Augusta, Item personal Action: Approved 5.Motion to request authorization to proceed with Georgia Code, 3-5-1 and 3-5-86 to modifr transportation vehicles. Motions Motion -^--'-- lVlotion Text'l'vne Motion to approve authorization to proceed with the preparation of a Approve draft of the revised ordinance to be brought back for review. Motion Passes 4-0. MotionSeconded By ResuttMade By Commissioner Commissioner Ben Hasan Jordan Johnson rasses 6. Approve the installation of three (3) speed humps along Flagler Road between Item Ruth Street and Carolyn Street with a construction cost of $12,000. Funding is Action: available in Traffic Engineering budget account R&M Pavement. Approved Motions [-o11" Motion Text Made By Seconded By Motion'l'ype --- -'1 --------- -" Result Motion to a _.^..^_-^ approve. Commissioner CommissionerApprove Motion passes Jordan Johnson Ben Hasan Passes 4-0. 7. Approve Supplemental Agreement for Wood Environmental & Infrastructure Item Solutions, Inc. (former AMEC Foster Wheeler Environmental & Action: Infrastructure, Inc.) in the amount of $86,680.00 for continued support Approved services for the Stormwater Utility Program. Requested by the AED. Bid 13- 160 Motions []11"' Motion Text Made By seconded By MotionlYPe ------ -r --------- -" Result Motion to A __..^_-^ approve. Commissioner CommissionerApprove Motion passes Jordan Johnson Ben Hasan Passes 4-0. 8. Receive update on Quick Strike Cleanup program. Also please provide timing Item of implementation as well as scope of what is covered under this program. Action: (Requested by Commissioner Brandon Garrett) Approved Motions X:tl"' Motion Text Made By seconded By MotionrYPe - ----- -'t Result Motion to approve receiving this item as information without Approve objection with a full commissioner commissioner report to be given at the Ben Hasan Jordan Johnson Passes next Commission meeting. www.augustasa.sov Engineering Services Committee Meeting 7/12/2022 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on June 14, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: