HomeMy WebLinkAbout2022-06-14-Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/14/2022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan,
Vice Chairman; Johnson and McKnight, members.
ENGINEERING SERVICES
1. Approve funding for Design Consultant Services Supplemental Agreement
three (SA3) to CHA (formerly Wolverton & Associates) in the amount of
$361,591.17 for the 15th Street Pedestrian Improvement Project Part 2 Design
Phase. RFQ 16-246. Requested by the AED.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
2. Approve Task Order Three (3) funding for Stormwater System Assessment
and Drainage Improvements Engineering Services Agreement to Cranston
Engineering (Cranston) in the amount of $93,550.00 for Wilkshire Drive
(National Hills) Conveyance System Engineering and Pointe West Regional
Detention Facility Capacity Assessment. Requested by the AED. RFQ 18-148
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
3. Consider award of Bid Item #22-203 to Beam’s Contracting, Inc. to construct
the Fort Gordon Cyber CoE Campus Utilities Project E (8th Ave.) under the
Task Order Program RFQ #18-263 in the amount of $1,496,917.53.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
4. Motion to approve the minutes of the Engineering Services Committee held
on May 31, 2022.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
5. Motion to request authorization to proceed with drafting edits to the Augusta,
Georgia Code, 3-5-1 and 3-5-86 to modify requirements for personal
transportation vehicles.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
authorization to proceed
with the preparation of a
draft of the revised
ordinance to be brought
back for review.
Motion Passes 4-0.
Commissioner
Ben Hasan
Commissioner
Jordan Johnson Passes
6. Approve the installation of three (3) speed humps along Flagler Road between
Ruth Street and Carolyn Street with a construction cost of $12,000. Funding is
available in Traffic Engineering budget account R&M Pavement.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
7. Approve Supplemental Agreement for Wood Environmental & Infrastructure
Solutions, Inc. (former AMEC Foster Wheeler Environmental &
Infrastructure, Inc.) in the amount of $86,680.00 for continued support
services for the Stormwater Utility Program. Requested by the AED. Bid 13-
160
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Jordan Johnson
Commissioner
Ben Hasan Passes
8. Receive update on Quick Strike Cleanup program. Also please provide timing
of implementation as well as scope of what is covered under this program.
(Requested by Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information without
objection with a full
report to be given at the
next Commission
meeting.
Commissioner
Ben Hasan
Commissioner
Jordan Johnson Passes
www.augustaga.gov
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Attendance 6/14/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
(SA02 – For changes greater than $25,000) May 2022
+ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041114-5414110
GDOT Number (s):
RC07-000147
PI 0011408
Supplemental Agreement Number: 3
Purchase Order Number: 17ENG230
WHEREAS, We, CHA (formerly Wolverton & Associates, Inc.) Consultant, entered into a contract
with Augusta-Richmond County on March 29, 2017 for engineering design services associated with
the improvements to 15th Street Pedestrian Bridge, project RC07-000146, PI 0011408, File Reference
No. 19-014(T), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services during construction phase for contractor request for field
information, utility conflicts assessment & resolution, field engineering, and attending construction
progress meetings.
It is agreed that as a result of the above described modifications the contract amount is increased
by $361,597.17 from $1,932,592.97 to a new total of $2,294,190.14.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, CHA (formerly Wolverton & Associates, Inc.), Consultant, hereby agree to
said Supplemental Agreement consisting of the above mentioned item, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY CHA (formerly Wolverton & Associates)
AUGUSTA, GEORGIA
Honorable Hardie Davis, mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Engineering Services Committee Meeting
6/14/2022 1:20 PM
15th Street Pedestrian Improvement Project TIA Project#RC07-000146/PI#0011408 RFQ Item – 16-
246
Department:Engineering
Presenter:
Caption:Approve funding for Design Consultant Services Supplemental
Agreement three (SA3) to CHA (formerly Wolverton &
Associates) in the amount of $361,591.17 for the 15th Street
Pedestrian Improvement Project Part 2 Design Phase. RFQ 16-
246. Requested by the AED.
Background:SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital
Project and a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. Additional construction funding was approved in
2nd TIA funding cycle. Project limits are John C Calhoun to
Government Street. Project is designed and constructed in two
parts according to construction funding allocations. Project Part
1 termini is at Laney Walker Blvd. intersection. Part 2 termini is
Government Street Intersection. In March 2017, commission
approved award design phases of the project to Wolverton &
Associates (Presently CHA) . Project Part 1 segment
improvements are completed and project is ready to proceed
with Part 2 segment design phase to get it ready for construction
in 2023 .
Analysis:In 2017, commission approved award of design phases of the
project to Wolverton & Associates (Presently CHA). Project is
designed and constructed in two parts according to construction
funding allocations. This supplemental agreement covers
services completing final design and construction plans for
Project Part 2 roadway segment. Part 2 improvement provide
connectivity between ongoing improvements along this corridor
between John C Calhoun and Deans Bridge Road. Hence it is
critical to get Part 2 construction plans ready by its construction
funds release in 2023.
Financial Impact:Funds in the amount of $361,592.17 are available in Engineering
TIA CEI/PM activities funds.
Alternatives:Do not approve and identify local funds to complete the project
Part 2 design and construction plans.
Recommendation:Approve funding for Design Consultant Services Supplemental
Agreement three (SA3) to CHA (formerly Wolverton &
Associates) in the amount of $361,591.17 for the 15th Street
Pedestrian Improvement Project Part 2 Design Phase. RFQ 16-
246. Requested by the AED.
Funds are
Available in the
Following
Accounts:
($361,591.17) – 371-041114-52.12115 - TIA CEI/PM Fees
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement
Projects – RFQ 18-148 Cranston Engineering – Task Order Three
Department:Engineering
Presenter:
Caption:Approve Task Order Three (3) funding for Stormwater System
Assessment and Drainage Improvements Engineering Services
Agreement to Cranston Engineering (Cranston) in the amount of
$93,550.00 for Wilkshire Drive (National Hills) Conveyance
System Engineering and Pointe West Regional Detention
Facility Capacity Assessment. Requested by the AED. RFQ 18-
148
Background:Stormwater conveyance concerns are wide spread and
particularly in older developed areas. The objective of Drainage
Improvements projects in area experiencing localized flooding is
to provide infrastructure improvements that mitigate the
flooding conditions in these areas. Frequent, severe flooding
creates threatening and hazardous conditions for residents of the
area, impact local commercial operation and businesses.
Contributing factors to the flooding conditions include
undersized drainage conveyance system, limited or no roadside
curbing, restricted access for system maintenance and deficient
integrated storm conveyance system. On May 7, 2019
Commission approved award of Engineering Services for
Drainage Study, Stormwater System Assessment and Drainage
Improvement Projects Engineering Services Agreement to four
qualified firms including Cranston. W ork is released as Phased
Task Order. Task Order Three (3) is two parts assignment; one
part covers completion of engineering and construction plan for
drainage conveyance system improvements along Wilkshire
Drive and 2nd part is Pointe West regional facility storage
additional storage capacity assessment.
Analysis:It is continuity of ongoing assessment being conducted by the
Cranston. System improvements and capacity evaluation initial
assessment is complete. Approval of Task Order 3 is needed for
competing final phases of the study including construction plans
preparation and capacity assessment analysis.
Financial Impact:Funds are available in amount of $93,500 in Stormwater Utility
Funds.
Alternatives:1). Do not approve and find alternative to complete needed
work.
Recommendation:Approve Task Order Three (3) funding for Stormwater System
Assessment and Drainage Improvements Engineering Services
Agreement to Cranston Engineering (Cranston) in the amount of
$93,550.00 for Wilkshire Drive (National Hills) Conveyance
System Engineering and Pointe West Regional Detention
Facility Capacity Assessment. Requested by the AED. RFQ 18-
148.
Funds are
Available in the
Following
Accounts:
($93,550.00) 581-044320-5211120 Stormwater Utility Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Project Vicinity Map
AUD Fort Gordon Cyber CoE Utilities
Cyber CoECampus Utilities
Invitation to Bid
Sealed bids will be received at this office until Tuesday, April 26, 2022 @ 2:00 p.m. via ZOOM Meeting ID: 847 9375 0960;
Passcode: 412519 for furnishing:
Bid Item #22-203 Cyber CoE Campus Utilities Project E (8th Avenue) - Task Order Program for Augusta, GA – Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901 (706 821-2422). Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors, and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-
refundable are $125.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Tuesday, March 29, 2022. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
Pre-Bid Conference will be held on Monday, April 11, 2022 @ 3:00 p.m. Via Zoom – Meeting ID: 833 9997 3485; Passcode:
199026.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, April 12, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all
must be received by mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after BIDs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for
award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other requirements designated
by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public
contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-
Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do
not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt.
All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be
considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax or email, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Mailed to Pre-Qualified Task Order Vendors March 29, 2022
Revised: 2/19/2016
Meeting ID Topic Start Time
84793750960
Bid Opening: #22-203 Cyber
CoE Campus
Utilities Project E (8th
Avenue) - Utilities
Department 5/13/2022 14:43
Name (Original Name)User Email Total Duration (Minutes)
Shill@augustaga.gov shill@augustaga.gov 23
Nancy Williams (Darrell White)32
Darrell Caudill 23
Beams 23
Dinah Dempsey 22
Patrick Dillard 20
AUD Fort Gordon 13
Mark Tench 10
Ryan Rowland 10
Ian Work 9
Trevor Wimberly 8
End Time Minutes Participants
5/13/2022 15:06 23 12
Guest
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
OFFICIAL
Vendors
Gearing Civilworks LLC
322 Grimaude Blvd.
Grovetown, GA 30813
Blair Construction Inc
4308 Evans To Locks Rd.
Evans, GA 30809
Beams Construction
15030 Atomic Rd.
Beech Island, SC 29842
Garto Southern
Construction
4811 Clark Dr.
Evans, GA 30809
Attachment
"B"Yes Yes Yes
Addendum
1, 2, 3 Yes Yes Yes
E-Verify Number 226337 224004 167300
Save Form Yes Yes Yes
Bid Bond Yes Yes Yes
Base Bid $2,315,604.34 $1,946,100.00 $1,496,917.53
No Bid Response
Bid Opening Bid Item #22-203 Cyber CoE Campus
Utilities Project E (8th Avenue) - Task Order Program
for Augusta, GA - Utilities Department
Bid Date: Friday, May 13, 2022 @ 3:00 p.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Total Georgia Procurement Registry: N/A
Total Packages Submitted: 4
Total Noncompliant: 0
Page 1 of 1
UTILITIES DEPARTMENT Wes Byne, P.E. Director
Augusta Utilities Department 452 Walker Street, Suite 200 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV
MEMORANDUM DATE: May 24, 2022
TO: Geri A. Sams Director Procurement FROM: Wes Byne, P.E.
Director, Utilities Department SUBJECT: Bid Item #22-203 Cyber CoE Campus Utilities Project E (8th Avenue) – Task Order Program for Augusta, GA - Utilities Department Bid Opening Date: Friday, May 13, 2022 @ 3:00 p.m.
_____________________________________________________________________________ We reviewed the bid tabulation and submittals received for the subject project. We agree with Johnson,Laschober and Associates (JLA) that Beams Contracting, Inc. is the lowest responsive bidder.
I recommend awarding Bid Item #22-203 to Beams Contracting, Inc. in the amount of $1,496,917.53.
Attachments: 1. JLA Recommendation and Bid Tab Summary
2. Augusta Procurement Department Bid Tabulation Sheet
Cc: Horace Luke
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Fort Gordon Cyber CoE Campus Utilities Project E (8th Ave.)
Department:Utilities
Presenter:Wes Byne
Caption:Consider award of Bid Item #22-203 to Beam’s Contracting,
Inc. to construct the Fort Gordon Cyber CoE Campus Utilities
Project E (8th Ave.) under the Task Order Program RFQ #18-
263 in the amount of $1,496,917.53.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is constructing a new Cyber Center of Excellence
(CoE) campus, which encompasses the existing campus facilities
around Signal Tower. The campus masterplan has projects
scheduled out to 2028. Project E is another phase of AUD
utility construction. The project will construct 3900 feet of 8
inch through 16 inch water main to provide a transmission main
around the northern perimeter of the campus.
Analysis:Beams Contracting, Inc. submitted an acceptable bid package
and was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
concur with Johnson, Laschober and Associates’
recommendation to award this contract to Beams Contracting,
Inc. to construct the Cyber CoE Campus Utilities Project E (8th
Ave).
Financial Impact:$1,496,917.53 funding is available from the following accounts:
515043490-5425410/88880160-5425410.
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract
Beams Contracting, Inc. to construct this project for the amount
of $1,496,917.53.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 515043490-
5425410/88880160-5425410.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting Commission Chamber - 513112022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan,
Vice Chairman; Johnson, member.
Absent: Hon. McKnight, member.
ENGINEERING SERVICES
1. Consider approving a CSX Transportation Temporary Right of Entry ItemCSX9555798. Action:
Approved
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commissioner
Motion Passes Ben Hasan Jordan Johnson
Motion
Result
Passes
Motion
Result
Passes
3-0.
2. Motion to approve fees in the amount of $230,029 to Ardurra Engineering for Item
engineering services related to the rehabilitation of filters 2 &, 8 at Highland Action:WTP. Approved
Made By Seconded By
Commissioner Commissioner
Ben Hasan Jordan Johnson
3-0.
3. Motion to approve the minutes of the Engineering Services Committee held Item
on May 10,2022. Action:
Approved
Motions
*j1"" Motion Text Made By Seconded By Motion
f ype - ------ -'t --------- -r Result
Motion to
^ approve. Commissioner CommissionerApprove vtotion passes Ben Hasan Jordan Johnson Passes
3-0.
4. Approve Supplementing Construction Contract (Supplement 2) of Landfill Item
Phase2C Closure Construction to Morgan Corp for Phase 3 Action:
Southern/Southeastern Erosion Impacted areas restoration. Also approve Approved
funding in the amount of $139,472.00 for additional work fee. Requested by
AED. RFP 21.I83
Motions
[]i1" Motion Text Made By seconded By f;tJilI ype
Motion to
^ approve. Commissioner CommissionerApprove ili ion passes Ben Hasan Jordan Johnson Passes
3-0.
5. Approve and award Professional Services Agreement to Atlas Technical Item
Consultants LLC (Atlas) for On-Call Property Appraisal and Acquisition for Action:
Augusta Engineering Department. The Contract is for two (2) years with Approved
renewal option of three additional years. Also, approve up to $400,000 to
fund the proposed Services. Award is contingent upon receipt of procurement
documents, signed contracts and proper bonds. RFP 22-147 Requested by
AED.
Motions
Y.:l:' Motion Text Made By seconded By Hiilrype
Motion to
^ approve. Commissioner CommissionerApprove ilotion passes Ben Hasan Jordan Johnson Passes
3-0.
6. Discuss the bank failure on the second level of the canal in front of Davidson Item
Fine Arts School. Action:
Approved
Motions
Y:11"' Motion Text Made By seconded By Motion
Type rvrvrrvu ! v^r Result
Motion to delete this
Delete item from the Commissioner Commissioner
agenda. Jordan Johnson Ben Hasan Passes
Motion Passes 3-0.
7. Approve Supplemental funding (SA#3) for continuity of Engineering Phase of Item
Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung Action:
(HGB) in the amount of $36,270 for Augusta Engineering Transportation Approved
Improvement Program (TIP) Operational Effrciency of Various Intersections
Project. Requested by AED. RFQ 17-127
Motions
X:t:" Motion Text Made By Seconded By fffilrype
Motion to
^ approve. Commissioner CommissionerApprove ilotion passes Ben Hasan Jordan Johnson Passes
3-0.
8. Environmental Services Operations Improvement Plan. (Requested by Item
Commissioner Brandon Ganett) Action:
Rescheduled
Motions
Motion Motion Text Made Seconded MotionI'ype By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Y.:j:t Motion Text Made By Seconded By f.'.tiir ype
Defer Motion to refer this Commissioner Commissioner Passes
item to the Jordan Johnson Ben Hasan
Administrator and the
Human Resouces
Director to review this
item and bring it back
to the full
Commission next
week.
Motion Passes 3-0.
www.augustaga.gov
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on May 31, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
6/14/2022 1:20 PM
PTV Ordinance Revision
Department:Engineering
Presenter:
Caption:Motion to request authorization to proceed with drafting edits to
the Augusta, Georgia Code, 3-5-1 and 3-5-86 to modify
requirements for personal transportation vehicles.
Background:Currently, the PTV ordinance and all associated conditions were
adopted in 2018 by the Augusta Commission.
Analysis:A new business with a proposed PTV vehicle type (that
currently does not meet Augusta’s conditions as outlined in the
ordinance) is requesting a modification to some of the existing
obligations.
Financial Impact:None
Alternatives:Do not allow staff to draft an amendment to the PTV Augusta
ordinance.
Recommendation:Allow staff to proceed with drafting an amendment to the
Augusta, Georgia Code, 3-5-1 and 3-5-86 to allow modified
PTV vehicle for Commission approval.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Speed Hump Request for Flagler Road
Department:Engineering
Presenter:
Caption:Approve the installation of three (3) speed humps along Flagler
Road between Ruth Street and Carolyn Street with a
construction cost of $12,000. Funding is available in Traffic
Engineering budget account R&M Pavement.
Background:The residents of this area requested to go through the speed
hump process. The speed survey showed that the majority of the
vehicles traveling along this street were going 10 mph over the
posted speed limit. Over 75% of the property owners adjacent to
Flagler Road signed the required petition. The Augusta
Engineering Department will install three (3) speed humps along
Flagler Road per policy standards. The cost to install the speed
humps will be $12,000.
Analysis:Based on the current cost of materials and labor, the cost to
install one standard speed hump is $4,000. Per the adopted speed
hump policy, three (3) speed humps will be installed to calm
traffic and reduce the overall vehicle speeds.
Financial Impact:Adequate funds are available and expenditures of this amount
will leave enough funding in this account for other traffic
calming projects throughout the year.
Alternatives:1) Approve installation of street humps along Flagler Road. 2)
Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
101041710-5319160 – Traffic General Funds R&M Pavement
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
Proposal for Professional Services
Stormwater Business Plan Update
May 24, 2022
At the request of the Augusta Engineering Department (AED), Wood Environment &
Infrastructure Solutions, Inc., (Wood) provides this proposal for professional services to update
the Augusta Stormwater Business Plan. The Plan was developed for the City of Augusta GA (City)
in 20151. AED desires a review and update of the City’s stormwater program and future
activities, and a comparison of current utility revenue with the anticipated future cost-of-service.
Wood’s proposed scope of services, preliminary schedule, and estimated cost are provided
below.
Task 1 – Stormwater Business Plan Update
Updating the 2015 Stormwater Business Plan will require both research on Augusta’s stormwater utility costs and revenue, as
well as discussions with City staff. Updated business plan will address: the existing stormwater program, costs, and funding
source(s); the recommended future program, costs, and funding sources; comparison of future program cost-of-service to
existing utility revenue; programmatic, organizational, and/or finance recommendations; regional community benchmarking; and
the stakeholder process. Wood will perform the following activities to update the Plan.
a. Review relevant online content (stormwater utility documents, stormwater management plans, etc.) and the following
documents to be provided by AED. Wood may request additional documents from AED other than those identified
below.
o 2022 and prior detailed budgets for the City stormwater utility
o Salary data for City employee positions funded by the stormwater utility
b. Gather similar data from up to five (5) Georgia stormwater utilities for purposes of stormwater service and cost
benchmarking. Wood will work with AED to determine the most appropriate GA stormwater utilities to include in this
data gathering effort. Utilities in the region surrounding Augusta-Richmond County are preferred. Data gathering from
other utilities is typically done by Wood via initial online research followed by a more focused discussion (by phone)
between Wood and a community/utility representative. In our experience, benchmark data gathering is more successful
if our client facilitates an introduction to staff from other stormwater utilities. Toward this end, Wood can provide an
introductory email or talking points for AED if needed.
c. Prepare and deliver the draft 1 of the updated Stormwater Business Plan for City staff review
d. Facilitate a virtual meeting with City staff to review and resolve City comments on draft Plan
e. Prepare and deliver draft 2 of the updated Stormwater Business Plan for stakeholder review (comment resolution to be
performed via stakeholder meeting process described in Task 2)
f. Prepare and deliver the final, updated Stormwater Business Plan
Schedule
Wood can begin Task 1 within two weeks of receipt of the notice to proceed (NTP) from AED. Draft 2 of the updated Plan can be
provided to AED within three (3) months of NTP. The schedule for delivery of the final updated Plan is mid to late October 2022,
based on the progression of the stakeholder process described in Task 2. See also the Project Schedule section below.
Deliverables (all documents will be delivered via email or other electronic means)
1. Updated Stormwater Business Plan (2 drafts and 1 final in PDF format)
2. Meetings
a. One in-person meeting at AED offices
b. Up to four virtual meetings via Microsoft Teams
Estimated Cost
$65,000
1 The 2015 Stormwater Business Plan was written by Wood’s predecessor company, Amec Foster Wheeler.
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
Task 2 – Stakeholder Process
After development of the draft 1 Stormwater Business Plan, Wood will assist AED with the engagement of internal stakeholders
to provide input on the updated plan prior to its finalization. The composition of the stakeholder group will be determined
around the time the draft 1 Plan is reviewed by City staff. Wood recommends a group size of 6 to 8 individuals to allow for
manageable, facilitated discussions. Wood’s activities for this task are as follows.
Facilitate a virtual meeting with City staff to review the stakeholder engagement process, identify potential
stakeholders, and begin meeting coordination and initial contact with stakeholders (see caveat below)
Prepare and facilitate one (1) in-person meeting and two (2) virtual meetings of the stakeholder group
o The City is responsible for providing and coordinating the meeting location and refreshments (if desired) for
the in-person meeting at no cost to Wood
o Virtual meetings will be held via Wood subscription to Microsoft Teams
Prepare meeting minutes to be included in the final Stormwater Business Plan
Caveat: If, upon review of the draft 1 Plan, the stakeholder process described herein is determined to be inadequate given the Plan
content, Wood will provide a revised scope and estimated cost for this task. A change order may be necessary if the revised cost
exceeds the estimated cost provided below.
Schedule
The stakeholder process should be initiated once City staff and Wood can compare future program recommendations with
current stormwater utility revenue. It typically takes about four weeks to schedule the first meeting. Ideally, stakeholder meetings
will occur every two weeks once the process is underway. Altogether, this task will take approximately three months to complete.
See the Project Schedule section later in this proposal.
Deliverables (all documents will be delivered via email or other electronic means)
1. Facilitation of three (3) stakeholder meetings as described above
2. Presentation materials for each meeting
Estimated Cost
$16,220
Task 3 – Augusta Commission Presentation
Wood is well-versed in providing presentations of Stormwater Business Plans and stormwater finance analyses to municipal
elected leaders. This task includes the following Wood activities.
Coordination of Wood presentation at Commission meeting or workshop
Preparation of a non-technical presentation on the Stormwater Business Plan content (e.g., future program, cost-of-
service, comparison to existing utility revenue, regional community benchmarking, and stakeholder process) for
presentation to the Augusta Commission
o A draft presentation will be prepared for review and comment via virtual meeting with AED
o A final presentation for delivery to the Augusta Commission will be prepared based on AED comments
In-person attendance and delivery of the final presentation to the Augusta Commission
Schedule
The Commission Presentation will take place after the Stormwater Business Plan has been finalized. Ideally, this will occur in
December 2022.
Deliverables (all documents will be delivered via email or other electronic means)
1. Presentation on the Stormwater Business Plan, as described above
2. In-person attendance and delivery of presentation at a Commission meeting
3. Presentation materials
Estimated Cost
$5,460
Project Schedule (all tasks)
A preliminary project schedule is provided in the table below. The schedule assumes NTP is provided to Wood by June 1, 2022,
and that all project services can be completed by the end of December 2022. Delays caused by City reviews of draft material,
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
stakeholder scheduling issues, or unanticipated Commission issues can impact Wood’s ability to complete the project by target
deadline.
Task Month, 2022
May June July Sept. Oct. Nov. Dec.
1. Stormwater Business Plan Update
2. Stakeholder Process
3. Augusta Commission Presentation
Total Estimated Cost (all tasks) and Terms & Conditions
The total estimated cost of this project, inclusive of all tasks, is $86,680. The table below provides a breakdown of estimated
costs by task.
Task Labor Expenses Total
1. Stormwater Business Plan Update $62,137 $2,860 $65,000
2. Stakeholder Process $14,790 $1,430 $16,220
3. Augusta Commission Presentation $4,560 $900 $5,460
TOTALS $81,487 $5,190 $86,680
Wood proposes to perform this work on a Time & Materials (not to exceed basis) in keeping with the Terms and Conditions of,
and as a supplemental scope under, our existing contract with the City of Augusta GA (attached).
This proposal was prepared and approved by:
Mary Halley, Project Manager. R. Scott Taylor PE, Senior Associate
Project Manager for Edwin Watkins PE, VP, Business Unit Manager
(SA02) – For changes greater than $25,000) May 2022
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Wood (formerly Amec Foster Wheeler Environment & Infrastructure, Inc.),
Consultant, entered into a contract with Augusta-Richmond County on October 15, 2013, for
Engineering Design Services associated with the Stormwater Utility Fee Implementation, and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$86,680.00 from $1,649,621.54 to a new total of $1,736,301.54.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Wood (formerly Amec Foster Wheeler Environment & Infrastructure, Inc.),
Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items
and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract
to be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2022
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY WOOD (formerly AMEC FOSTER WHEELER
ENVIRONMENT & INFRASTRUCTURE, INC.
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 3
Purchase Order Number: P230614
Additional stormwater management services
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Stormwater Utility Program Post Implementation Services - SA3
Department:Engineering
Presenter:
Caption:Approve Supplemental Agreement for Wood Environmental &
Infrastructure Solutions, Inc. (former AMEC Foster Wheeler
Environmental & Infrastructure, Inc.) in the amount of
$86,680.00 for continued support services for the Stormwater
Utility Program. Requested by the AED. Bid 13-160
Background:The Stormwater Utility Program (Program) went live on January
1, 2016. The Program was developed based on historic data
supplemented by professional opinion generated variables,
developed based on best available data at that time. The Program
completed in first five (5) year cycle in 2020 and it becomes
apparent that there is pressing need of further refinement in the
program business plan and services associated cost. AED
retained Wood Environmental & Infrastructure Solutions, Inc.
(Wood (former AMEC)) on as needed basis to continue
supplementing its in-house professional resources with contract
services to sustain continuity in post- stormwater utility
implementation phase. AED requires additional services from
AMEC for assessment of technical guidance documentation and
other stormwater utility related matters.
Analysis:Wood (former AMEC) is under contract and is assisting AED on
as needed bases in its stormwater Services Program services
delivery. Wood is architect of current Program and it is AED
determination that utilizing Wood is cost effective way to
complete post five (5) year assessment. Therefore, a Supplement
to Wood’s contract is needed to complete the task.
Financial Impact:Funds are available in amount of $86,680.00 in Stormwater
Utility Funds.
Alternatives:1). No recommendation.
Recommendation:Approve Supplemental Agreement for Wood Environmental &
Infrastructure Solutions, Inc. (former AMEC Foster Wheeler
Environmental & Infrastructure, Inc.) in the amount of
$86.680.00 for continued support services for the Stormwater
Utility Program. Requested by the AED. Bid 13-160.
Funds are
Available in the
Following
Accounts:
($86,680.00) 581-044320-5211120 - Stormwater Utility Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
6/14/2022 1:20 PM
Quick Strike Cleanup Program
Department:Augusta Commission
Presenter:Commissioner Brandon Garrett
Caption:Receive update on Quick Strike Cleanup program. Also please provide
timing of implementation as well as scope of what is covered under this
program. (Requested by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY: