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Home My WebLink About2021-11-09 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 11/9/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve "Consents to Assignment of Contracts" Document to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 2. Motion to approve the minutes of the Engineering Services Committee held on October 26, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 3. Consider a request from Ms. Rita Hamilton for permission to install a Gold Star Marker in the 511 Reynolds Street Blue Star Marker Garden Park. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 4. An update on the sewer connection program provided by the Administrator and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 5. Motion to approve the recapture of Engineering SPLOST Funds from SPLOST III – SPLOST VI in the amount of $6,173,436.00. The accounts that the funds will be recaptured from are listed below. (Administrator/AED) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 6. Discuss lack of trash pick up and solutions for the future. (Requested by Commissioner Sean Frantom) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that they receive a report on this matter from the Environmental Services Department at the next committee meeting without objection. 7. Approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Brunswick Ave. & Azalea St. Phase Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes www.augustaga.gov Engineering Services Committee Meeting 11/9/2021 1:15 PM Attendance 11/9/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: April 28, 2021 Dear Ladies/Gentlemen: As you may know, Wolverton & Associates, Inc. (“Wolverton”) was acquired by CHA Consulting, Inc. (“CHA”) in 2019, adding to CHA approximately 100 employees and a seasoned team with three decades of experience in transportation, traffic, land development, and land surveying. Combining the firms has fueled growth in the southeast and provided existing clients of both firms with a deeper bench of technical talent and expertise – more than 200 staff and growing in Georgia and Alabama. Since January 1, 2020, Wolverton has been fully integrated and has rebranded as CHA. This rebranding and integration reinforces CHA’s robust transportation, traffic, and civil engineering services and positions CHA as a leading engineering firm in the southeast. To facilitate this transition, Wolverton would like to assign to CHA its active contract with you – namely, the contract for the 15th Street pedestrian improvements project. If you consent to the assignment, please have the appropriate person execute the attached document and return a PDF copy to Nikki C. Dames via e-mail at ndames@chacompanies.com. She is also available to answer any assignment-related questions you may have. Our goal is to make this transition as seamless as possible for you. If you have any project-related questions, please contact Leah Cassell by telephone at (678) 301-5107 or by e-mail at lcassell@chacompanies.com. Sincerely, CHA Consulting, Inc. Michael A. Platt General Counsel & Executive Vice President CONSENT TO ASSIGNMENT OF CONTRACTS Augusta-Richmond County hereby consents to the assignment of the following agreement(s) from Wolverton & Associates, Inc. to CHA Consulting, Inc., effective June 1, 2021: Agreement Name Date TIA Project RC07-000146/PI0011408 15Th st. Pedestrian Improvements Project (RFQ: 16-246)March 29, 2017 Augusta-Richmond County By: (Signature) Name: Title: Date: Project PI# 0013703 CR1515 Willis Foreman Improvements Project (RFQ: 17-265)March 6, 2018 Wrightsboro Rd Improvements Project (RFQ: 19-238)December 3, 2019 Engineering Services Committee Meeting 11/9/2021 1:15 PM Assignment of Professional Engineering Services Contract Wolverton & Associates, Inc. to CHA Consulting File Reference: 21 – 014(A) Department:Engineering Presenter: Caption:Approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve "Consents to Assignment of Contracts" Document to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED. Background:Wolverton & Associates (Wolverton) is providing professional Engineering Services for Augusta Engineering Department (AED) three roadway improvements projects. There services are procured under RFQs 17-265 (Willis Foreman Road Improvements), 16-246 (15th Street Pedestrian Improvements), and 19-238 (Wrightsboro Road Improvements). Wolverton was acquired by CHA Consulting, Inc. (CHA) in 2019 and integrated Wolverton as CHA. Analysis:Since January 1, 2020, Wolverton has been fully integrated and rebranded as CHA. To facilitate this transition, Wolverton active roadway contracts with Augusta, GA shall be reassigned for continuity of roadway design services and maintain these project completion schedule. Completion of various phases of these projects per approved schedule is critical. Financial Impact:N/A Alternatives:1). No Alternate proposed Recommendation:Approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve “Consent to Assignment of Contracts” Document to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 1012612021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Request Approval of an upgrade to Augusta Utilities' existing SCADA water ltem production and wastewater systems monitoring software. Action: Approved 2. Motion to approve the minutes of the Engineering Services Committee held ltem on October 12,2021. Action: Approved Motions f#:"' Motion rext Made Bv Motion to . aDDrove.APProve vtotion passes 4-0. Motions f#:" Motion rext Made Bv Motion to ^ ADDTOVC.APProve vtotion passes 4-0. seconded By Motion Result Commissioner Commissioner Jordan Johnson Ben Hasan Passes seconded By Motion Result Commissioner Commissioner Jordan Johnson Ben Hasan Passes 3. Motion to determine that Logan Lane, as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public purpose Action: is served by it or that its removal from the county road system is otherwise in Approved the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. $32- 7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions X:'1" Motion Text Made By Seconded By MotionType Result Motion to ^ approve. Commissioner CommissionerApprove illiion pus.r r*aun Johnson Ben Hasan Passes 4_0. 4. Consider approving the Deed of Dedication and Maintenance Agreement for ltem The Shops at Crane Creek. Action: Approved Motions X:11"' Morion Text Seconded By Motion Type --------- -'l Result Motion to ^ aDprove. Commissioner CommissionerApprove Motion Passes Jordan Johnson Ben Hasan rasses 4-0. 5. Consider refund request of $310 since 2014 for a Richmond County Item resident relative to non solid waste pickup. (Requested by Commissioner Action: Brandon Garrett) Rescheduled Motions Motion Made Seconded Motion i;;- Motion Text By By Resuu Unanimous consent is given to add this item to the agenda. Motions Motion Motion Text Made By seconded By Hr|il'l'ype Approve Motion to approve Commissioner Commissioner the refund request Jordan Johnson Catherine Smith- in the total McKnight amount of $2,170 for the past seven years. Motions Motion Motion Textr ype Seconded MotionMade BY ;, Resurt Made Seconded MotionBy By Result It was the final consensus of the committee that this item be forwarded to the full Commission with no recommendation. 6. Consider Memorandum of Understanding (MOU) for Signers Monument. Item (Requested by commissioner Brandon Garrett) Action: Approved Substitute motion to hor^_ refer this item to the full Commissioner l-, t/ rt/l Commission with no Ben Hasan recommendation. Motions ffit:" Motion rext Motions f#:'" Motion rext Dies for lack of Second Made Seconded Motion By By Result Unanimous consent is given to add this item to the agenda. Motions f#:" Motion rext Made By Seconded By Motion Result Passes Motion to approve the MOU with the deletion Commissioner A ^--^_.^ of paragraph B Commissioner Catherine ^'PPIUvtr (Responsibilities of Jordan Johnson Smith-' Augusta). McKnight Motion Passes 4-0. www.augustaga.gov Engineering Services Committee Meeting 11/9/2021 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on October 26, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:OO p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Public Safety Committee Date of Meeting Public Services Committee Date of Meeting Administrative Services Committee Date of Meeting Engineering Services Committee Date of Meeting Finance Committee Date of Meeting Contact Information for lndividual/Presenter Making the Request: Name: Rita Hamilton Address: 2017 Autumn Chase Telephone Number: 706-495- 1042 Fax Number: 706-868- 8027 E-Mail Address: irier@comcast.net caption/Topic of Discussion to be placed on the Agenda: Dear Nancy Morawski, PIease add me and my colleagues to the agenda of the Engineering Department or whichever Committee is required to assist us. We would like to request permission to install a Gold Star Marker in the 51 1 Reynolds Street BIue Star Marker Garden Park. We woutd like to suggest the city of Augusta repair the bricks and entry step surrounding the Park. 1 . Rita Hamilton is President of Augusta Council of Garden Clubs has the funds to purchase the Gold Star Marker and lnstall it in said Park. 2. Pat Hathaway is President of lris Garden CIub who first instatled a Blue Star Marker in 1949. She was not present@ at that time but has since had the Blue Star Marker restored in 2015. Iris GC has been maintaining this Park along with City of Augusta all these years. 3. Pax Bobrow is Project Manager of Augusta Arts Council who was instrumental in the Rosie the Riveter Art Work on the light box at the corner of the tiny Garden Park. She will be pursuing permission to produce Art Work on the utility Boxes surrounding the Park and other projects in the area. Augusta woman's club, lnc (established in 1913) will help fund the Women in the Military Projects in this area. ; rl! r.,* \:!. Il I t I t I I ! i Engineering Services Committee Meeting 11/9/2021 1:15 PM Rita Hamilton Department: Presenter: Caption:Consider a request from Ms. Rita Hamilton for permission to install a Gold Star Marker in the 511 Reynolds Street Blue Star Marker Garden Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 11/9/2021 1:15 PM Sewer Connection Program Update Department:Augusta Utilities Presenter:Administrator Donald and Director Byne Caption:An update on the sewer connection program provided by the Administrator and Augusta Utilities Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission DATE: October 21, 2021 TO: The Honorable Hardie Davis, Jr., Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald, MBA, Administrator FROM: Hameed Malik, Ph.D., PE, Director of Engineering SUBJECT: Recapture and Reallocate Engineering SPLOSTS III through VI Funds File Reference: 21 – 014(A) CAPTION: Approve recapture and reallocation of collectively $6,173,436 from Engineering SPLOST III, SPLOST IV, SPLOST V, and SPLOST VI to East Augusta Drainage Phase3 Construction, Wrightsboro Road Improvements Construction, Lake Dredging, and Grading & Drainage. Funds have been recaptured from Engineering projects listed as Appendix A (attached). Requested by AED BACKGROUND: Augusta Engineering Department (AED) SPLOST funded several infrastructure (road and drainage) improvements projects are substantially ready for construction. However, based on engineer’s estimate of probable cost or received bid supplemental funds are needed for fully fund intended improvements construction. These projects are: East Augusta Drainage Phase 3 (Brunswick Ave. & Azealia St.), Wrightsboro Road (Highland Ave. to North Leg/Jackson Rd.), Lake Dredging (Lake Olmstead & Warren Lake), and Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration). ANALYSIS: East Augusta Drainage Phase 3 (Brunswick Ave. & Azealia St.), Wrightsboro Road (Highland Ave. to North Leg/Jackson Rd.), Lake Dredging (Lake Olmstead & Warren Lake), and Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration) area construction ready, however, these projects current balance funds are not sufficient. To meet funding need, AED is requesting recapturing and reallocating funds from Engineering SPLOSTS III to VI (see attached Exhibit A for itemized detail). These projects are approved SPLOST list projects which justifies this reallocation. AED submitted Project Close Out forms to Augusta Finance Department to these projects. Upon Augusta Commission approval of this recapturing/reallocation, this will increase subject projects available construction budget in amount listed in Financial Impact section of this agenda. FINANCIAL Engineering SPLOST funds recaptured in total amount of $6.173,436.00 (see IMPACT: Appendix A (attached)). AED requested reallocation of funds to SPLOST funded projects that are in construction/to commence construction this year listed below: i) East Augusta Phase III (Brunswick Ave. & Azealia St - $1,500,000.00, ii) Wrightsboro Rd (Highland to Jackson/N. Leg) - $2,691,118.00, iii) Lake Dredging (Warren Lake & Lake Olmstead) - $500,000.00, and iv) Grading & Drainage ((Morningside & Sandpiper Stream Bank Stabilization & Restoration)- $301,144 See attached Appendix A for complete list & detail. ALTERNATIVES: 1). No Alternate proposed RECOMMENDATION: Approve recapture and reallocation of collectively $6,173,436 from Engineering SPLOST III, SPLOST IV, SPLOST V, and SPLOST VI to East Augusta Drainage Phase3 Construction, Wrightsboro Road Improvements Construction, Lake Dredging, and Grading & Drainage. Funds have been recaptured from Engineering projects listed as attached Appendix A. Requested by AED REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: See Attached Appendix A HM/sr cc: Assistant Director of Engineering AED Assistant Director Finance and Admin AED Construction Manager and Program Delivery Lead Agenda File and Main File APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION 11/3/2021 AED Requesred Allocation: To Recapture Reallocation to Engineering Projects SPLOST 3 $3,393,377 Wrightsboro Rd $2,691,118 SPLOST 4 $612,752 (North Leg to Highland) SPLOST 5 $2,213 Lake Dredging $500,000 SPLOST 6 $2,165,094 East Augusta PhIV $1,500,000 TOTAL=$6,173,436 Grading & Drainage $301,144 1 Belair Road Improvements $503,663 2 East Augusta St & Drainage $90,114 3 Berckman Road Realignment $15,596 4 Old Waynesboro Rd. over Spirit Creek $183,644 5 Stormwater Implemetation Program $16,301 6 Hyde Park (ML King Dr.)$11,524 7 East Augusta Rd. & Drainage-PhII $360,332 TOTAL=$6,173,436 Net Amount to Recapture=$6,173,436 Page 1/2 APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION June 30 2021 X A B C A+B+C Y 11/3/2021 SPLOST 3 AED Proposed Reworked Recapturing $117,434 $32,233 $85,201 $85,201 $85,201 $6,182,450 $5,937,538 $244,912 $244,912 $244,912 $4,696,434 $3,190,895 $1,505,539 $1,505,539 $1,505,539 $3,880,813 $2,542,286 $1,338,527 $1,338,527 $1,338,527 $2,000,016 $1,801,137 $198,879 $198,879 $198,879 167,200 $146,881 $20,319 $20,319 $20,319 $3,393,377 $3,393,377 SPLOST 4 $3,358,969 $3,333,153 $25,816 $25,816 $25,816 $1,102,789 $1,093,365 $9,424 $9,424 $9,424 $952,600 $375,088 $577,512 $577,512 $577,512 $612,752 SPLOST 5 $612,752 $4,837,815 $4,835,602 $2,213 $2,213 $2,213 $1,311,095 $2,213 SPLOST 6 $5,861,700 $5,829,948 $31,752 $31,752 $31,752 $800,000 $662,100 $137,900 $137,900 $137,900 $800,000 $384,714 $415,286 $415,286 $415,286 $640,000 $205,593 $434,407 $434,407 $434,407 $1,625,000 $991,369 $633,631 $633,631 $633,631 $595,301 $83,183 $512,118 $512,118 $512,118 $2,165,094 TOTAL=$6,173,436 Page 2/2 TOTAL to Recapture and Reallocate= $6,173436 AED to Recapture= I-20 Eastbound Riverwatch Ramp $83,183 Berckman RD over Raes Creek $384,714 Walton Way Signal Phase 2 $205,593 Berckmans Rd Improvevments $991,369 Net Balance AED Projects Marvin Griffin $5,829,948 Marks Church Rd. Over Raes Creek $662,100 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Balance Budget Net Balance AED Projects D'Antignac Street Flood Avoidance $4,835,602 Current Past Cost Current Cost Encumb- rances Total Cost Windsor Spring Sect 5 $1,093,365 Marvin Griffin $375,088 AED to Recapture= Balance Budget Net Balance AED Projects Downtown Signal & St Lights $3,333,153 upgrade A (Broad Street) Paving-Pats Lane 146,881 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Marvin Griffin $3,190,895 Windsor Spring IV $2,542,286 Dover-Lyman $1,801,137 AED Projects SR4/15th (Central)$32,233 Old Savannah/Twigg $5,937,538 Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION 11/3/2021 AED Requesred Allocation: To Recapture Reallocation to Engineering Projects SPLOST 3 $3,393,377 Wrightsboro Rd $2,691,118 SPLOST 4 $612,752 (North Leg to Highland) SPLOST 5 $2,213 Lake Dredging $500,000 SPLOST 6 $2,165,094 East Augusta PhIV $1,500,000 TOTAL= $6,173,436 Grading & Drainage $301,144 1 Belair Road Improvements $503,663 2 East Augusta St & Drainage $90,114 3 Berckman Road Realignment $15,596 4 Old Waynesboro Rd. over Spirit Creek $183,644 5 Stormwater Implemetation Program $16,301 6 Hyde Park (ML King Dr.)$11,524 7 East Augusta Rd. & Drainage-PhII $360,332 TOTAL= $6,173,436 Net Amount to Recapture=$6,173,436 Page 1/2 APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION June 30 2021 X A B C A+B+C Y 11/3/2021 SPLOST 3 AED Proposed Reworked Recapturing $117,434 $32,233 $85,201 $85,201 $85,201 $6,182,450 $5,937,538 $244,912 $244,912 $244,912 $4,696,434 $3,190,895 $1,505,539 $1,505,539 $1,505,539 $3,880,813 $2,542,286 $1,338,527 $1,338,527 $1,338,527 $2,000,016 $1,801,137 $198,879 $198,879 $198,879 167,200 $146,881 $20,319 $20,319 $20,319 $3,393,377 $3,393,377 SPLOST 4 $3,358,969 $3,333,153 $25,816 $25,816 $25,816 $1,102,789 $1,093,365 $9,424 $9,424 $9,424 $952,600 $375,088 $577,512 $577,512 $577,512 $612,752 SPLOST 5 $612,752 $4,837,815 $4,835,602 $2,213 $2,213 $2,213 $1,311,095 $2,213 SPLOST 6 $5,861,700 $5,829,948 $31,752 $31,752 $31,752 $800,000 $662,100 $137,900 $137,900 $137,900 $800,000 $384,714 $415,286 $415,286 $415,286 $640,000 $205,593 $434,407 $434,407 $434,407 $1,625,000 $991,369 $633,631 $633,631 $633,631 $595,301 $83,183 $512,118 $512,118 $512,118 $2,165,094 TOTAL= $6,173,436 Page 2/2 Total Cost Balance Budget Net Balance Current Past Cost Current Cost Encumb- rances AED Projects SR4/15th (Central)$32,233 Old Savannah/Twigg $5,937,538 Marvin Griffin $3,190,895 Windsor Spring IV $2,542,286 Dover-Lyman $1,801,137 Paving-Pats Lane 146,881 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance AED Projects Downtown Signal & St Lights $3,333,153 upgrade A (Broad Street) Windsor Spring Sect 5 $1,093,365 Marvin Griffin $375,088 AED to Recapture= Balance Budget Net Balance AED Projects D'Antignac Street Flood Avoidance $4,835,602 Current Past Cost Current Cost Encumb- rances Total Cost AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance AED Projects Marvin Griffin $5,829,948 Marks Church Rd. Over Raes Creek $662,100 Berckman RD over Raes Creek $384,714 Walton Way Signal Phase 2 $205,593 Berckmans Rd Improvevments $991,369 TOTAL to Recapture and Reallocate= $6,173436 AED to Recapture= I-20 Eastbound Riverwatch Ramp $83,183 DATE: October 21, 2021 TO: The Honorable Hardie Davis, Jr., Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald, MBA, Administrator FROM: Hameed Malik, Ph.D., PE, Director of Engineering SUBJECT: Construction Services for Lake Olmstead and Warren Lake Sediment Dredging and Disposal RFP ITEM #20-224 File Reference: 20-014 (A) CAPTION: Approve Supplementing Construction Contract of Sediment Dredging and Disposal Construction Services to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator Dredging for continuation of lake dredging & sediments disposal and including Warren Lake permitted area. Also approve supplemental funding in the amount of $500,000.00 for Warren Lake Phase 1 dredging activities. Requested by AED. RFP 20-224 BACKGROUND: Augusta Canal Basin Dredging (Lake Olmstead, Warren Lake, Lake Aumond, and Heirs Ponds) are approved projects. AED recently secured Section 404 of the Clean Water Act required individual permits and Lake Aumond and Heirs were dredged first; completed in 2019. Soon after AED proceeded with phase one of Lake Olmstead/Warren Lake disposal site construction followed by Lake Olmstead (Upper and Lower lakes) dredging. Upper Lake dredging is completed and lower lake tentative completion is by end of next month (November 2021). AED is proposing to continue dredging and supplement Warren Lake dredging to ongoing work in two phases. First Phase (Phase1) includes preparation of site and completion of initial tasks such as proposed forebay for capturing future sedimentation. Second Phase (Phase2) will commence after completion of Phase1 and includes dredging and disposal activities. Final Phase will be installation of 2ft clean soil cap. At completion, water bodies will return to their near original contours while improving water retention and visual appeal. It will also create and enhance water recreational activities. ANALYSIS: Completing Warren Lake dredging along with Lake Olmstead dredging is cost effective way to complete dredging of the last of four regulatory permitted waterbodies. There will be no cost escalation to Current contract unit rates. It is AED determination that supplementing Warren Lake dredging to work in-progress is cost effective option and Gator Dredging is the only contractor submitting proposals for such work. AED estimated that such action will yield cost saving of approximately two (2) million dollars. Cost saving comes from contractor’s mobilization/demobilization and eliminating disposed sediments first phase capping (capping of Lake Olmstead disposed of sediment). Final capping will be done following the completion Warren Lake dredged material disposal at the same disposal site. FINANCIAL IMPACT: Funds in amount of $5,000,000.00 available in Engineering Projects SPLOST recaptured funds upon commission approval. ALTERNATIVES: 1). No Alternate proposed. RECOMMENDATION: Approve Supplementing Construction Contract of Sediment Dredging and Disposal Construction Services to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator Dredging for continuation of lake dredging & sediments disposal and including Warren Lake permitted area. Also approve supplemental funding in the amount of $500,000.00 for Warren Lake Phase 1 dredging activities. Requested by AED. RFP 20-224 REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Engineering Projects SPLOST–Recaptured Funds HM/sr cc: AED Assistant Director Finance and Admin AED Construction Manager and Program Delivery Lead Agenda File and Main File Revised 6/1/2020 10/18/2013 Page 1 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ TYPE OR PRINT LEGIBLY. ALL SECTIONS MUST BE COMPLETED. LOCAL GOVERNMENT INFORMATION Date of Application: Name of local government: Address: Contact Person and Title: Contact Person’s Phone Number: Contact Person’s Fax Number: Contact Person’s Email: Is the Priority List attached? LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION I, (Name), the (Title), on behalf of (Local Government), who being duly sworn do swear that the information given herein is true to the best of his/her knowledge and belief. Local Government swears and certifies that it has read and understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same. Local government further swears and certifies that it has read and understands the regulations for the Georgia Planning Act of 1989 (O.C.G.A. § 45-12-200, et seq.), Service Delivery Strategy Act (O.C.G.A. § 36-70-20, et seq.), and the Local Government Budgets and Audits Act (O.C.G.A. 36-81-7 et seq.) and will comply in full with said provisions. Local government further swears and certifies that the roads or sections of roads described and shown on the local government’s Project List are dedicated public roads and are part of the Public Road System in said county/city. Local government further swears and certifies that it complied with federal and/or state environmental protection laws and at the completion of the project(s), it met the match requirements as stated in the Transportation Investment ACT (TIA). Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligent acts, errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or on behalf of the local government pursuant to this Application (“Loss”). To the extent provided by law, the local government further agrees to hold harmless and indemnify the DEPARTMENT and the State of Georgia from all suits or claims that may arise from said Loss. Revised 6/1/2020 10/18/2013 Page 2 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time as corrections are made to address the deficiencies or reimbursement is made. All projects identified on the Project list shall be constructed in accordance with the Department’s Standard Specifications of Transportation Systems (Current Edition), Supplemental Specifications (Current Edition), and Special Provisions. Local Government: E-Verify Number (Signature) Sworn to and subscribed before me, (Print) This day of , 20 . Mayor / Commission Chairperson In the presence of: (Date) LOCAL GOVERNMENT SEAL: NOTARY PUBLIC My Commission Expires: NOTARY SEAL: 2022 LMIG PROJECT REPORT COUNTY / CITY RICHMOND/AUGUSTA ROAD NAME BEGINNING ENDING LENGTH (Miles) DESCRIPTION OF WORK PROJECT COST PROJECT LET DATE East Augusta Roadway and Drainage Improvements Brunswick Ave. Azalea Street See attached Map Roadway & Drainage Improvements $6,241,857 November 2021 Wrightsboro Road Improvements Highland Ave. Jackson/N Leg 2mi Roadway Rehabilitation and Improvements $13,321,306 April 2022 Milledge Rd Resurfacing Broad Street Central Ave. 1.5mi Resurfacing $583,023 April 2022 Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Oct 24, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 1,600 feetMap Scale Augusta, GA Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Oct 24, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 1,600 feetMap Scale Augusta, GA DATE: October 24, 2021 TO: The Honorable Hardie Davis, Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald II, Administrator FROM: Hameed Malik, Ph.D., P.E., Director of Engineering SUBJECT: GDOT FY2022 Local Maintenance and Improvement Grant (LMIG) Project Number: N/A File Reference: 21-014(A) CAPTION: Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2022 Local Maintenance and Improvement Grant (FY2022 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section) as requested by AED. BACKGROUND: GDOT restructured its State Aid Program and named it as “Local Maintenance and Improvement Grant (LMIG).” LMIG is a formula-based grant from GDOT that is funded through the motor fuel tax. Grant funds are typically used to supplement local projects for road/drainage improvements and road resurfacing efforts based on priority. Augusta is eligible to receive approximately $2.296 million through GDOT FY2022 LMIG Program. ANALYSIS: GDOT LMIG financial assistance is critical for completing AED projects such as roadway improvements and maintenance construction projects. This financial assistance is available on yearly basis. In addition to this yearly assistance, GDOT also provides LMIG funds to AED on as requested basis depending on LMIG additional funds availability on state level, demonstrated need and local project connectivity to state road system. FINANCIAL IMPACT: Augusta, GA AED will receive $2,295,999.80 in GDOT FY22LMIG. A local funding match of 10% is required. FY22LMIG partially funded AED proposed projects are: i) East Augusta Road & Drainage-Brunswick Ave. & Azalea St.; ii) Wrightsboro Rd Improvements (Highland Ave. to Jackson/N Leg); and iii) Resurfacing of Milledge Rd. Additional road resurfacing may be added if there is saving in contracted work for listed improvements or additional funding from other sources available. ALTERNATIVES: 2). Do not approve and identify alternate supplemental funds for completing road improvements and maintenance projects, and do not claim future LMIG Funds that are designated for Augusta. RECOMMENDATION: Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2022 Local Maintenance and Improvement Grant (FY2022 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section) as requested by AED. REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Projects SPLOST ($229,500/local funding match of 10%) HM/ cc: Assistant Director of Engineering AED Assistant Director Finance and Admin AED Construction Manager / Program Delivery Lead Agenda File and Main File Engineering Services Committee Meeting 11/9/2021 1:15 PM The recapture of Engineering SPLOST Funds from SPLOST III-SPLOST VI Department:Augusta Engineering Presenter:Administrator Donald / Director Malik Caption:Motion to approve the recapture of Engineering SPLOST Funds from SPLOST III – SPLOST VI in the amount of $6,173,436.00. The accounts that the funds will be recaptured from are listed below. (Administrator/AED) Background:SPLOST III: SR4/15th, Old Savannah/Twigg, Marvin Griffin, Windsor Spring IV, Dover-Lyman, and Paving-Pats Lane SPLOST IV: Downtown Signal & St Lights Upgrade A (Broad Street), Windsor Spring Sect 5, and Marvin Griffin SPLOST V: D’Antignac Street Flood Avoidance SPLOST VI: Marvin Griffin, Marks Church Rd. Over Raes Creek, Berckman Road Over Raes Creek, Walton Way Signal Phase 2, Berckmans Rd Improvements, and I-20 Eastbound Riverwatch Ramp The recaptured funds will be reallocated to the following projects listed below: East Augusta Drainage Phase 3 ConstructionWrightsboro Road(Highland Ave. to North Leg) Lake Dredging (Warren Lake & Lake Olmstead)Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration) Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 11/9/2021 1:15 PM Trash pick up Department: Presenter:Commissioner Sean Frantom Caption:Discuss lack of trash pick up and solutions for the future. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 11/9/2021 1:15 PM East Augusta Roadway and Drainage Improvements Brunswick Ave. & Azalea Street Phase Department:Engineering Services Presenter:Administrator Donald / Director Malik Caption:Approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Brunswick Ave. & Azalea St. Phase Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208 Background:The East Augusta Street and Drainage Improvements Project is SPLOST funded to address flooding and associated roadway improvements in the East Augusta Area, bounded by East Boundary Street, the Levee, I-520, and Laney Walker Blvd. This project is phased out into smaller projects, consisting of East View Drive Drainage Improvements – Phase I, Aiken Street Channel Improvements – Phase II, Azalea, Albany, Brunswick, and Albany Drainage Improvements – Phase IV, Hornsby Subdivision Road and Drainage Improvements - Phase V, East Telfair Street and Japonica Avenue Drainage Improvements – Phase VI, East View Subdivision Drainage Improvements – Phase VII, Riverside Park-Phase VIII, and Marion Homes Road and Drainage Improvements – Phase III. The drainage system in these areas is not adequate to handle low frequency rain events, thus causing several streets and yards to flood. Analysis:Bids were received on August 5, 2021 with Reeves Construction being the responsible low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $6,241,856.93 2. Gearing Civilworks $7,083,995.00 3. E R Snell $7,407,980.50 4. Blair Construction, Inc. $7,944,810.00 It is the recommendation of the Engineering Department to award this project to Reeves Construction upon receipt of required documentation. Financial Impact:Funded in amount of $6,241,856.93 available as follow: Project Funds (SPLOST 7): $1,911,217 Engineering SPLOST Recapture: $1,500,000 East Augusta Supplement (SPLOST8): $2,000,000** LMIG 2022 $830,640*** ** These funds are allocated in FY2022 and will be added to PO accordingly in April 2022. *** These funds are allocated in FY2022 and will be added to PO accordingly in January 2022 Alternatives: Recommendation:Approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Phase III (Brunswick Ave. & Azalea St.) Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: