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HomeMy WebLinkAbout2021-10-26 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 10/26/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Request Approval of an upgrade to Augusta Utilities’ existing SCADA water production and wastewater systems monitoring software. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 2. Motion to approve the minutes of the Engineering Services Committee held on October 12, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 3. Motion to determine that Logan Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32- Item Action: Approved 7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 4. Consider approving the Deed of Dedication and Maintenance Agreement for The Shops at Crane Creek. Item Action: Approved Motions Motion Type Motion Text Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 5. Consider refund request of $310 since 2014 for a Richmond County resident relative to non solid waste pickup. (Requested by Commissioner Brandon Garrett) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the refund request in the total Commissioner Jordan Johnson Commissioner Catherine Smith- McKnight amount of $2,170 for the past seven years. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Substitute motion to refer this item to the full Commission with no recommendation. Commissioner Ben Hasan Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result It was the final consensus of the committee that this item be forwarded to the full Commission with no recommendation. 6. Consider Memorandum of Understanding (MOU) for Signers Monument. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the MOU with the deletion of paragraph B (Responsibilities of Augusta). Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Catherine Smith- McKnight Passes www.augustaga.gov Engineering Services Committee Meeting 10/26/2021 1:15 PM Attendance 10/26/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 10/26/2021 1:15 PM Approval of an upgrade to Augusta Utilities' existing SCADA water production and wastewater systems monitoring software Department:Augusta Utilities Presenter:Wes Byne, P.E. Caption:Request Approval of an upgrade to Augusta Utilities’ existing SCADA water production and wastewater systems monitoring software. Background:The Augusta Utilities Facilities Maintenance Department utilizes Insource Solutions Software to control and monitor our water and sewer systems. The software, installed on our computers, operates our Water Plants, Water Distribution System, Wastewater Plants and Wastewater Collection Systems in Augusta-Richmond County and Fort Gordon. This software is also utilized on apps installed on our smartphones. The current annual contract is up for renewal, and we would like to enhance our control and monitoring capabilities by functionally upgrading our Tier I Historian license to a Tier II Historian license. The total cost for the existing pro-rated Tier I license plus the upgrade to Tier II is $48,874.14. Analysis:The software upgrade licensing to Historian Tier II will ensure replication of vital data recorded for all of the SCADA tags and ensure that the Highland Avenue Water Treatment Facility SCADA data is not lost should a failure occur on premises. This data is utilized for preemptive actions for maintenance and repair as well as planning for disaster recovery and future expansion and growth within AUD’s Water Production and Wastewater systems. Financial Impact:Total cost for the upgrade is $48,874.14 Alternatives:No alternatives recommended. Recommendation: Approval of the functional upgrade of our Tier I Historian license to a Tier II Historian license in the amount of $48,874.14. Funds are Available in the Following Accounts: Funds are available in the following account: 506043580- 5426110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - l0ll2l202l ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; McKnight, member. Absent: Hons. Hardie Davis, Jr., Mayor; Johnson, member. ENGINEERING SERVICES 1. Adoption of the Flood Insurance Rate Map (FIRM) and the Flood Insurance ltem Study (FIS) as revised by Letter of Map Revision (LOMR) 2l-04-3238X, Action: effective December 27 ,2021. Approved Motions Motion ="'^-" Motion Textrype Motion to ^ aDDrove.APProve vtotio, Passes 3-0. Motions Motion Motion Text,I vDe Motion to ^ aDDrove.APProve vtotion passes 3-0. Made By Seconded By Commissioneruommlssloner Ben Hasan Catherine Smith- Passes McKnight Motion Result Motion Result Passes 2. Approve the sole source purchase of seven (7) Emtrac Priority Systems Item Specialists traffic signal adaptive timing systems in the amount of $29,514. Action: Funding is available in SPLOST VII Fort Gordon Gate Operation Approved Enhancement project. Made By Commissioner Ben Hasan Seconded By Commissioner Catherine Smith- McKnight 3. 4. Motion to approve the minutes of the Engineering Services Committee held Item on September 29,2021. Action: Approved Motions ryJ:"' Motion Text Made Bv Seconded Bv Motion to. aDDrove.APProve vtotio, Passes 3-0. 5. Request a motion for approval of a change in control as defined in Section Item 20.4 of the "SWRCS" dated August 7, 2012, to include the Frontload Action: Services Agreement dated May 4, 2020, Augusta Landfill Solid Waste Rescheduled Disposal Agreement dated March 19, 2019, ("AGREEMENTS') and all subsequent amendments; approve change in control from Inland Waste Solutions, LLC to Lakeshore Recycling,LLC and then to Coastal Waste & Recycling, LLC, such approval being subject to and contingent upon Coastal Waste & Recycling becoming a signatory to such AGREEMENTS and otherwise complying to the terms of the AGREEMENTS. Receive update regarding Hunting in Phinizy Swamp Area on the City Owner Item Property and Approve Recommended Action. Requested by AED. Action: Approved Motions Motion - ----- Motion Text'l'ype Motion to approve allowing the attorney to do research on ths a ___-,-____ mafier and bring back a CommissionerApprove draft MoU for review Ben Hasan before a decision is made. Motion Passes 3-0. Motion Result Made By seconded By [:tji| Commissioner Catherine Smith- rasses McKnight commissioner commissioner Ben Hasan Catherine Smith- Passes McKnight Motions Motion Type Approve Motion Text Made By Seconded By Motion Result Motion to approve Commissioner Commissioner Passes adding this item to the Ben Hasan Catherine agenda without objection and refer it to the full Commission meeting with no recommendation. Motion Passes 3-0. Smith- McKnight www.augustaqa.gov Engineering Services Committee Meeting 10/26/2021 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on October 12, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM Engineering Services Committee Meeting October 26, 2021 Motion to determine that Logan Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Logan Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A map of Logan Lane is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on October 22, 2021, for this matter. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Logan Lane be abandoned. Recommendation: Approve determination and request for abandonment of Logan Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jan 28, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 50 feetMap Scale Proposed Abandonment of Logan Lane THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON LOGAN LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Logan Lane as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on October 22, 2021, at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 14, 2021 and October 21, 2021, and that the property owners located on Logan Lane were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 2, 2021, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2021. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 10/26/2021 1:15 PM Motion to determine that Logan Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest Department:Engineering Services Presenter:Law Caption:Motion to determine that Logan Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A map of Logan Lane is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on October 22, 2021, for this matter. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Logan Lane be abandoned. Recommendation:Approve determination and request for abandonment of Logan Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: 101015311/5233111 - Legal Advertising REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 10/26/2021 1:15 PM The Shops at Crane Creek Deed of Dedication and Maintenance Agreement Department:Utilities Presenter:Wes Byne Caption:Consider approving the Deed of Dedication and Maintenance Agreement for The Shops at Crane Creek. Background:The Shops at Crane Creek is a commercial development at the corner of Walton Way Extension and Crane Creek Drive, the construction of which included extending certain water and sanitary sewer pipelines, belonging to Augusta, within the complex. Analysis:The extended water and sanitary sewer pipelines need to be dedicated, to Augusta, and the easements within which they reside granted, to Augusta, so that they may be accepted into the overall system. Financial Impact:N/A Alternatives:Do not approve the Deed of Dedication and Maintenance Agreement, for The Shops at Crane Creek, and allow the lines to remain private. Recommendation:Approve the Deed of Dedication and Maintenance Agreement, for The Shops at Crane Creek. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 10/26/2021 1:15 PM Refund Request Department: Presenter: Caption:Consider refund request of $310 since 2014 for a Richmond County resident relative to non solid waste pickup. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 10/26/2021 1:15 PM Memorandum of Understanding Department: Presenter: Caption:Consider Memorandum of Understanding (MOU) for Signers Monument. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: