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HomeMy WebLinkAbout2021-09-29 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 9/29/2021 ATTENDANCE: Present: Hons. Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hons. Hardie Davis, Jr., Mayor and Garrett, Chairman. ENGINEERING SERVICES 1. Approve and authorize execution of an agreement between Augusta and the University of Georgia Research Foundation, Inc. Savannah River Ecology Laboratory (SREL) for the continuation of research and data collection related to bird activity around the constructed wetland treatment system. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 2. Augusta Utilities recommend award to W.K. Dickson & Company, Inc. for the professional services for the 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project in the Amount of $156,000.00. W.K. Dickson is a prequalified Engineering Consultant from RFQ 18-132. The list of prequalified Engineering Consultants were approved by Commission on June 19, 2018, Item #30. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes Motion Passes 3-0. 3. Consider approving the Easement Abandonment and Deed of Dedication for New Easement for 2735 Washington Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 4. Motion to approve the minutes of the Engineering Services Committee held on September 14, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 5. Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes Motion Passes 3-0. 6. Motion to determine that Logan Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes 7. ORION Waste Solutions request for the re-approval of the 2-Year Extension. (Requested by Commissioner Brandon Garrett) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the full Commission without recommendation. 8. Approve and authorize Augusta, GA MS4 NPDES Permit renewal application (Application) submittal to Georgia Environmental Protection Division. Also authorize the City Administrator as a fully authorized representative to sign the Application Certification statement. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be added to the agenda without objection. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Catherine Smith- McKnight Commissioner Jordan Johnson Passes www.augustaga.gov Engineering Services Committee Meeting 9/29/2021 1:20 PM Attendance 9/29/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGREEMENT BETWEEN THE UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC. SAVANNAH RIVER ECOLOGY LABORATORY AND AUGUSTA -RICHMOND COUNTY, GEORGIA Effective, October 1, 2021, the University of Georgia Research Foundation, Inc., Savannah River Ecology Laboratory, hereinafter called the "University", accepts from Augusta -Richmond County, a political subdivision of the state of Georgia through its Board of Commissioners, hereinafter called the "Sponsor", a research grant, the conditions of which are as follows: I.Objectives: There are six objectives of this research grant. First, the University willconduct ground-based surveys (via UGA vehicle) describing the abundance and distribution patterns of waterfowl ( ducks, geese, and swans), wading birds (herons, egrets, ibises, wood storks), other waterbirds (American coots, grebes, gallinules, cormorants, anhingas, gull species), raptors, and avian species of special interest (bald eagles, ospreys) using man-made wetlands in the vicinity of Augusta Regional Airport at Bush Field, hereinafter called the "Airport". Specifically, this includes only the nearby Messerly Wastewater Treatment Plant's artificial wetlands comprised of twelve individual wetland cells. Surveys of the Merry Land and Investment Company's Brickyard Ponds have been discontinued as of the 2017-2018 contract period. Second, the University will continue to conduct ground-based bird movement surveys at both the Airport and the adjacent artificial wetlands. These ground-based surveys are designed to provide time-and location-specific information regarding the daily patterns of movement, altitude, and behavior of flocking bird species such as blackbirds and larger-bodied bird species including waterfowl, wading birds, and birds of prey. Third, the University will continue to serve as a resource to Airport personnel by providing assistance for the purpose of identifying birds involved in collisions with aircraft at the Airport and otherwise consulting with Airport personnel on bird issues. Fourth, the University will continue to examine historical and updated bird strike data from the Airport to identify patterns that may be associated with the construction and operation of the artificial wetlands. Fifth, the University will conduct a once-per-week evening qualitative assessment of blackbird use of the wetlands during October -March to guide bird harassment efforts conducted by the Sponsor's bird-harassment team. At the time of these assessments, University personnel will also provide assistance to the bird-harassment team members to refine their use of bird-harassment tools. Sixth and finally, the University will summarize the above data in a manner so as to provide Airport and Augusta Utilities Department officials useful information for identifying potential bird hazards in the vicinity of the Airport, guiding bird control efforts, and gauging the effectiveness of bird control measures over time. II.Programs: The principal contractor/investigator, Robert A. Kennamer, Savannah RiverEcology Laboratory, will direct the programs. The contractor/investigator will be assisted by certain technical consultants. Commitments as to the extent of the obligations of this investigator will be the responsibility of the investigator, within the scope of the work plans approved by the Sponsor. Work plans for accomplishing each of the objectives listed above are attached. 2 III.Funds: (a). For the work accomplished by the University during the grant period fromOctober 1, 2021 -September 30, 2022 (12 months; total cost -$87,227), the Sponsor will pay the University $87,227 upon submission of periodic invoices and upon receipt of evidence approved by the Sponsor that the work programs are progressing. Budgets for the research programs are attached. (b ). If this research grant is terminated prior to the end of the grant period, payments by the Sponsor shall be provided based on the actual incurred and/or obligated expenditures as of the date of termination. ( c ). Expenditures shall be made at the discretion of the principal investigator in conformity with the approved budgets and work plans and in relation to the fiscal policies of the University. IV.Liability: To the extent provided by Georgia law, each party agrees to be responsiblefor any and all liability including claims, demands, losses, costs, damages, and expenses of every kind and description, or damages to persons or property, arising out of or in connection with, or occurring during the course of this contract, where such liability is founded upon or grows out of the acts or omissions of any of the officers, employees, or agents of the party. The University assumes no responsibility for its interpretation of the data collected under these studies, with regard to aircraft accidents occurring as the result of bird strikes at the Airport. V.Reports: The principal investigator will submit eight (8) copies of a final report to theSponsor on November 1, in the year of the investigation's completion, covering all aspects of these investigations, in accordance with the conditions defined in the work plan agreed to by the University and the Sponsor. Interim presentations summarizing the results to date of the study, as described above, may be provided to the Sponsor if requested. VI.Records: The University agrees to abide by the Office of Management and Budget 2 CFR 200 in regard to accounting for staff workloads. VII.Publications: (a). The University shall have freedom of publication of the researchconducted under this contract. (b ). All manuscripts written for publication will be a collaborative effort between the principal investigator and a designee of the Sponsor. In the event that no Sponsor collaborator is designated, the Sponsor will be provided two (2) courtesy copies of any manuscripts written by the principal investigator prior to publication. ( c ). In the event that the Sponsor elects to provide data collected by the University under this research program to a third party for publication purposes, the principal investigator shall have the following options in regard to such publications: ( 1) The principal investigator and/or other University staff involved in the work may choose to be co-author(s) of the publication, with editorial privileges and/or (2) The principal investigator shall be allowed the option of having a disclaimer appear in the publication claiming no responsibility for the use and interpretation of data collected by the University. VIII.Duration: (a). The period of performance shall be from October 1, 2021September 30, 2022. (b ). This research grant may be terminated at any time upon 30 days written notice by either party. ( c ). The contract covering these research programs shall be renewable on an annual basis upon agreement of both the Sponsor and the University. 3 IX.Equal Opportunity Employment: During the performance of this contract, theUniversity/Contractor agrees not to discriminate in its employment practices or subcontracts with regard to race, color, sex, age, religion, national origin or disability. X.Inventions: Investigators/Contractors shall comply with the stipulations of P.L.96-517.PRINCIPAL CONTRACTOR/INVESTIGATOR BY: /UJIJ.� Robert A. Kennamer, Research Professional I (UGA, Savannah River Ecology Laboratory) UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC. BY: Dr. Karen J.L. Burg, UGA Vice President for Research AUGUSTA -RICHMOND COUNTY BY: Hardie Davis, Jr. Mayor DATE: cclrulecet DATE: Attest: _____________ _ Clerk of Commission 4 9 RESEARCH PROGRAM I : Budget for Ground-Based Bird-Movement Surveys at the Augusta Regional Airport at Bush Field and the Constructed Wetlands Project ( 12 months, beginning October 1, 2021) Personnel costs, including benefits R.A. Kennamer (PI; Research Professional, 32% FTE) Salary: $17,003 Benefits@ 13%: $2,210 M.Strassburg (Research Technician, 70% FTE) Salary: $21,438 Benefits @ 51 %: $10,933 Vehicle expenses RESEARCH PROGRAM I DIRECT COSTS UGA/SREL INDIRECT COSTS (@35%) RESEARCH PROGRAM I: TOTAL $19,213.00 $32,371.00 $ 2,500.00 $54,084.00 $18,929.00 $73,013.00 10 RESEARCH PROGRAM II : Budget for Conducting Qualitative Assessments of Roosting Blackbirds in the Constructed Wetlands Project with Bird-Harassment Techniques Refinement ( 6 months, beginning October 1, 2021) Personnel costs, including benefits R.A. Kennamer (PI; Research Professional, 8% FTE) Salary: $4,251 Benefits @ 13%: $553 M.Strassburg (Research Technician, 10% FTE)Salary:$ 3,063 Benefits @ 51 %: $1,562 Vehicle expenses Expendable supplies RESEARCH PROGRAM II DIRECT COSTS UGA/SREL INDIRECT COSTS(@ 35%) RESEARCH PROGRAM II: TOTAL RESEARCH PROGRAM I: TOTAL {from page 10) GRAND TOTAL: Prepared by: Robert A. Kennamer The University of Georgia Savannah River Ecology Laboratory P.O. Drawer E, Aiken, SC 29802 $ 4,804.00 $ 4,625.00 $ 1,000.00 $ 100.00 $10,529.00 $ 3,685.00 $14,214.00 $73,013.00 $87,227.00 Office: (803) 725-0387 Cell: (803) 270-0751 rkennamer@srel.uga.edu 11 Engineering Services Committee Meeting 9/29/2021 1:20 PM 2021-2022 Agreement Between Augusta and Savannah River Ecology Laboratory Department:Utilities Presenter:Wes Byne Caption:Approve and authorize execution of an agreement between Augusta and the University of Georgia Research Foundation, Inc. Savannah River Ecology Laboratory (SREL) for the continuation of research and data collection related to bird activity around the constructed wetland treatment system. Background:In the late 1990's Augusta negotiated an agreement with the Federal Aviation Administration (FAA) to allow the Utilities Department to continue to develop the constructed wetland treatment system which follows the James B. Messerly Water Pollution Control Plant. One of the conditions of that agreement is that Augusta will monitor the activity of birds in the vicinity of the constructed wetland and the Augusta Regional Airport in order to insure there is no adverse impact on airport operations due to the wetland construction. Augusta has enlisted the services of the Savannah River Ecology Laboratory to conduct this monitoring as a research program funded by the Utilities Department. The proposed program for this includes activities which are designed to study the effects of methods used to reduce the attractiveness of the wetland system to certain types of birds during the migratory season. The total cost of the proposed research program for this year is $87,227.00. Analysis:The research program to date has yielded important data to support the development of the constructed wetland system at the current location. Continued monitoring of the bird activity and development of additional data will provide valuable information about the effectiveness of wildlife management activities as well as document the continued beneficial use of the wetlands as a wildlife habitat. Financial Impact: The total cost of the proposed research program for 2021-2022 is $87,227.00. Three additional years would not exceed $110,000.00 per year. Alternatives:1) Approve the program for just one year, 2) discontinue the research program, or 3) negotiate a scaled-back program at a lower cost. Recommendation:We recommend that the proposed research program be approved and executed by the Mayor on behalf of Augusta. We further recommend that this program be extended for an additional 3 years at a maximum annual cost of $110,000.00. The cost and scope of the program would be negotiated annually by the Utilities Department based on the results of the previous year's research. If the negotiated cost exceeds $110,000.00 in any year the agreement would be brought back to the Commission. Funds are Available in the Following Accounts: 506043310-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission UTILITIES DEPARTMENT Wes Byne, P.E. Director Engineering Division 360 Bay Street, Suite 180 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV MEMO DATE: August 30, 2021 TO: Geri Sams, Procurement Director FROM: Wes Byne, P.E., Utilities Director SUBJECT: Award Contract to W.K. Dickson & Company, Inc. for Professional Services to W.K. Dickson & Company, Inc. for 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project AUD has reviewed the proposal submitted by W.K. Dickson & Company, Inc. to provide Professional Services for the design for 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project. The Professional Fees for the project is $156,000.00. AUD has found the proposal and fee to be fair and reasonable and is requesting approval to award the contract to W.K. Dickson & Company, Inc. for the above referenced project. 1 OF 6 REVISION DATE: June 2006 ATTACHMENT A – SCOPE OF SERVICES PROJECT DESCRIPTION: This project involves providing Professional Engineering Services related to assisting Augusta Utilities Department (CITY) with water and sewer utility relocations and rehabilitations associated Georgia Department of Transportation (GDOT) and City of Augusta Street improvement projects for 5th and 6th Streets between the intersections with Taylor Street and Reynolds Street. We have records of the improvements previously made on 6th Street between Telfair and Walton Way on the sanitary sewer and are not aware of any significant rehabilitation in other areas recently. During Phase 01 of the project, the CITY has requested that the CONSULTANT provide a technical memorandum to outline the past condition assessment, evaluate them against roadway improvement plans and develop high level outline of proposed water and sewer modifications that are necessary. In Phase 02 of the project, construction plans and specifications will be prepared based on the recommendations included in the technical memorandum and coordination with the road improvement design engineers. SCOPE OF SERVICES: The CONSULTANT proposes to provide the following Scope of services for the fees listed under “Basis of Compensation”. PHASE 01 – PRELIMINARY ENGINEERING Kick-off Meeting A virtual kickoff meeting will be conducted to review the project scope, refine the project schedule, and introduce key team members and their role. This meeting will be attended by the CONSULTANT’s Project Manager and key members of the Project Team. CONSULTANT will produce an agenda and minutes and distribute to all meeting participants. Preliminary Engineering and Technical Memorandum CONSULTANT will review CITY’s work order history for the project area; record drawings from the 6th Street Sanitary Sewer Repairs – Phase 1 (2008); 2008 Sanitary Sewer Evaluation Study and I/I Removal for the 4th, 5th, and 6th Street Basin; and other master planning or sewer condition assessment information made available by CITY. The 6th Street Sewer Repair - Phase 1 project addressed sewer defects on 6th Street from Telfair to the Walton Way overpass. The current 6th Street evaluation will focus on the area from Telfair to Reynolds Street for sanitary sewer and the full length for water. The 5th Street evaluations will focus on the entire road project area from Taylor Street to Reynolds Street. After reviewing the aforementioned information, the CONSULTANT will identify areas where additional condition assessment of water or sewer lines in the project area is required. After evaluating the historical information and any additional field data collected, the CONSULTANT will prepare a Technical Memorandum (TM) that identifies areas with deficiencies and prioritizes improvements to the water and sewer linear assets in the project area. A draft TM will be submitted to CITY for review and comment. The CONSULTANT will then attend a virtual meeting with CITY’s staff to present the findings of the draft TM and address any questions or comments. After this meeting the CONSULTANT will prepare a final TM for submittal to the CITY that will be used as a guide for designing the water and sewer relocation and improvement projects associated with the 5th and 6th Street road projects.  Deliverables: 1. Technical Memorandum 2. Graphical Representation of Findings PHASE 02 – FINAL DESIGN Review and Evaluation of Preliminary Road Improvement Utility Plans CONSULTANT will conduct desktop and field reviews of the 5th and 6th Street road improvement preliminary utility plans provided by the road design engineers through the CITY for accuracy. The CONSULTANT will publish a consolidated list of water and sewer utility location inaccuracies or missing information during their field and desktop review. It is noted that the CITY’s staff will be assisting with traffic control and access assistance to confirm suspected service conditions. The CONSULTANT will prepare mark-ups of the plans to be submitted CITY to the road improvement design engineer through the CITY. Any additional survey or subsurface utility engineering (SUE) investigations that are required and not provided will be provided by the CONSULTANT and compensated by the Survey, and CCTV Allowances. CONSULTANT will attend two meetings with the CITY and confirm the plan mark-ups listed below that will be submitted to the road design engineer.  Deliverables: 1. Preliminary road design plan mark-ups Prepare Construction Plans and Specifications After agreement on the proposed plan for water and sewer utility relocations, retention, or rehabilitation is reached with the CITY, CONSULTANT will prepare construction plans and technical specifications meeting the requirements of AUD’s standards and the GDOT Utility Accommodation Policy and Standards (2016 Version). Plans will be prepared using AutoCAD. The roadway project survey to be provided by the road design engineer will be used for the drawing background. Project milestone review plans and specifications at the60% and 90% design levels will be submitted to the CITY for review. CONSULTANT will attend one review meeting with the CITY after each of these two design level submittals.  Deliverables: 1. 60% plans and specifications 2. 90% plans and specifications 3. Final plans and specifications Estimate Opinion of Probable Construction Cost CONSULTANT will provide an opinion of probable cost to construct CITY’s facility relocations using recent bid tabulation information for similar GDOT utility relocation projects. Permit Application CONSULTANT does not anticipate any specific permitting required for this work outside the review and coordination with roadway plans completed by other consultants and the Augusta Engineering Department. The CITY will coordinate all permit acceptance by the Augusta Engineering Department. TIME OF PERFORMANCE: CONSULTANT will begin work immediately upon receipt of Notification to Proceed from the CITY. The scope of work outlined above is estimated to be completed within 16 months from notice to proceed. MISCELLANEOUS: Allowances: Allowances will be included for the CONSULTANT to provide the following services as required during the scope of work outlined above: • Water and sewer pipeline condition assessment field services (CCTV, smoke testing, dye testing, etc.); • Survey of existing utilities or surface features not included or shown in the information provided by the roadway improvement design consultants; • Any required subsurface utility engineering investigation (SUE) that is not included in the information received from the roadway improvement design consultants. Additional Services: CITY may request additional services from time to time. These services will be provided on an as- needed basis only when requested by the CITY. Should the need arise for additional services during the course of the project; the CONSULTANT will be pleased to provide the CITY with an estimated cost prior to authorization of additional services. If additional field condition assessment is necessary the CONSULTANT will coordinate with the CITY for these additional services. Services Not Included Upon mutual agreement, CITY may amend this Agreement so that the CONSULTANT may furnish additional services such as those listed below. Additional compensation for additional services rendered will be based on negotiated terms. • Preparation of easement plats • Field Condition Assessment • Smoke Testing • Dye Testing • CCTV Evaluations • Hydraulic capacity evaluations • Professional Engineering services related to bidding and construction services. ATTACHMENT B - COMPENSATION The City shall pay the CONSULTANT for services set forth in Scope of Services, Basic Services The CITY shall pay the CONSULTANT for services set forth in the Scope of Services for Phases 01 and 02 on a lump sum fee basis as follows: Phase 01 – Preliminary Engineering: $25,000 Phase 02 – Final Design: $100,000 CCTV Allowance: $25,000 Survey Allowance: $6,000 The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed. Compensation for design services shall be invoices based on the percentage of work completed under the lump sum agreement. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: William G. Wingate III, P.E. Walt Fletcher, P.E. Rasheed Ahmad, PE Rafael Lawrence, PE Priya Veeravalli , EIT Engineering Services Committee Meeting 9/29/2021 1:20 PM Consider Award of Engineering Services Agreement for Professional Services to W.K. Dickson & Company, Inc. for 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project. Department:Utilities Presenter:Wes Byne Caption:Augusta Utilities recommend award to W.K. Dickson & Company, Inc. for the professional services for the 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project in the Amount of $156,000.00. W.K. Dickson is a prequalified Engineering Consultant from RFQ 18-132. The list of prequalified Engineering Consultants were approved by Commission on June 19, 2018, Item #30. Background:This Project will consist of engineering evaluation and design of sanitary sewer mains and service connections along 4th Street, 5th Street, and 6th Street in the Downtown area of Augusta. The current system in place has several noted areas that have required maintenance and repair. As a result a thorough evaluation of conditions and improvements to correct deficiencies are needed. Analysis:Augusta Utilities Department has reviewed the fee proposal submitted by W.K. Dickson & Company, Inc. The fee for engineering design services was deemed fair and reasonable by Augusta Utilities Department. Financial Impact:We have reviewed the proposal and found it to be reasonable. Funding in the amount of $156,000.00 is available from accounts: G/L 507043490-5212115 J/L 82100100-5212115 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Engineering Services Agreement to W.K. Dickson & Company, Inc. in the amount of $156,000.00 for 4th Street, 5th Street, and 6th Street Sanitary Sewer Evaluation and Design Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: G/L 507043490- 5212115 J/L 82100100-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/29/2021 1:20 PM Easement Abandonment and Deed of Dedication for New Easement at 2735 Washington Road Department:Utilities Presenter:Wes Byne Caption:Consider approving the Easement Abandonment and Deed of Dedication for New Easement for 2735 Washington Road. Background:A new building was constructed on the lot known as 2735 Washington Road. In order to construct the building, the developer had to relocate a portion of an existing sanitary sewer main that is on the property. Analysis:The developer constructed the portion of the existing sanitary sewer main that had to be rerouted and needs to grant Augusta a new easement over it. The existing easement, over the old portion that had to be rerouted needs to be abandoned to the developer. All testing on the newly constructed pipeline has been completed and passed. Financial Impact:N/A Alternatives:Do not approve the Easement Abandonment and Deed of Dedication for New Easement for 2735 Washington Road. Recommendation:Approve the Easement Abandonment and Deed of Dedication for New Easement for 2735 Washington Road. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission -t Engineering Services Committee Meeting Commission Chamber - 911412021 ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Consider a request by Mr. William Quackenbush to hunt on City property atPhinizy Swamp area near the old Bait Shop area. Rescheduled Item Action: Motions Motion Motion Text'l'ype Motion to refer this request to the Engineering Defer Department to review and make a recommendation back in 30 days. Motion Passes 4-0. Motions Motion Type Approve Motion Text Motion to approve. Mr. Garrett out. Made By seconded By N;tji,' Commissioner Brandon Garrett Commissioner Jordan Johnson Passes 2. Request Approval of a Professional Service Contract with Johnson Controls Item Security Solutions to replace and upgrade the existing Security Access Control Action: and Video Surveillance Systems at the Augusta Utilities Highland Avenue Approved Water Treatment Facility in the amount of $373,627.26. Made By Commissioner Jordan Johnson Seconded By Commissioner Catherine Smith- McKnight Motion Result Passes Motion Passes 3-0. 3. Approve Sole Source Procurement to Englewood Electric Supply (EESCO) Item for Electrical Repair Parts at amajor pumping facility. Action: Approved Motions Motion Motion TextI ype Motion to approve. Mr. Approve Garrett out. Motion Passes 3-0. Made By Seconded By Motion Result Commissioner Jordan Johnson Commissioner Catherine Smith- Passes McKnight 4.Motion to approve the minutes on August ll, 2021. of the Engineering Services Committee held Item Action: Approved Motions Motion- ------ Motion Text,I vDe Motion to approve. Mr. Approve Garrett out. Motion Passes 3-0. Made By Seconded By Motion Result Commissioner Jordan Johnson Commissioner Catherine Smith- Passes McKnight 5. Receive as information. Road Condition Rating Technology Review and Item Augusta Paving Management Program update. Requested by Commissioner Action: John Clarke and AED. (Referred from September 7 Commission Meeting) Approved Motions Motion Motion TextI ype It was the consensus of the Approve committee that this item be received as information without objection. Made Seconded Motion By By Result 6. Motion to reinstate liquidated damages for Waste Haulers effective Oct Item 1. (Requested by Commissioner Brandon Garrett) Action: Approved Motions X:tl"' Motion Text Made By Motion Motion to A __-^_-^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Jordan Johnson Passes 4-0. 7. Receive update regarding Residential Development and Individual Lot Onsite Item Drainage Management. Requested by AED. (Referred from September 7 Action: Commission Meeting) Approved Motions Motion h Motion- ----- Motion Text Made By Seconded BylYpe - ----- -r --------- -J Result Motion to approve receiving this item as information and scheduling an internal ^ work session with a date Commissioner CommissionerApprove certain given by Ben Hasan Jordan Johnson Passes Administration and Engineering Departments. Motion Passes 4-0. 8. Receive update regarding Speed Hump Funding and Approve Revised Speed Item Hump Policy. Requested by AED. (Referred from September 7 Action: Commission Meeting) Approved Motions X:j]"' Motion Text Made By Seconded By Motion I YPe ''---- -r Result Approve Motion to direct Commissioner Commissioner Passes Administration to Ben Hasan Jordan identiff $420,000 to be Johnson divided equally among all the districts in the current FY 202112022 budget for traffic calming devices for each district in residential areas and to approve the revised traffic calming policy. Motion Passes 4-0. 9. Receive update regarding Augusta, GA Tree Ordinance. Also Authorize Item Recommended Actions. Requested by AED. (Referred from September 7 Action: Commission Meeting) APProved Motions ryJ:" Motion rext Motions f#:" Motion rext Motions f#:'" Motion rext Made By Seconded By Motion Result Motion to approve authorizing the Engineering Department to work with the Law ^ Department to develop CommissionerApprove u-Lnd-.nts to the tree Ben Hasan ordinance for trees located in the right-of- way. Motion Passes 4-0. Commissioner Jordan Johnson Passes 10. Consider a request from ORION Waste Solutions for contract assignment Item change. (Requested by Commissioner Brandon Garrett) Action: Approved Made Seconded Motion By By Result Unanimous consent is given to add this item to the agenda. Made By Seconded By Motion Result Motion to refer this item to the full. - commissioner coDefer Commission with no i., Huru, ,"rT#T:'n""*" Passes recommendatton. Motion Passes 4-0. www.auqustaga.gov Engineering Services Committee Meeting 9/29/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on September 14, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. Engineering Services Committee Meeting 9/29/2021 1:20 PM Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the c Department:Engineering Services Presenter:Law Caption:Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 is attached. Analysis:In addition to the information provided in the above Background section, publication notices were made for a public hearing held on September 27, 2021, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 be abandoned. Recommendation: Approve determination and request for abandonment of a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: 101-01-5311/52-33111 Legal Advertising REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee September 14, 2021 Motion to determine that Logan Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Logan Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and map of said Logan Lane are attached. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Logan Lane be abandoned. Recommendation: Approve determination and request for abandonment of Logan Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jan 28, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 50 feetMap Scale Proposed Abandonment of Logan Lane Engineering Services Committee Meeting 9/29/2021 1:20 PM Motion to determine that Logan Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest. Department:Engineering Services Presenter:Law Caption:Motion to determine that Logan Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and map of said Logan Lane are attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Logan Lane be abandoned. Recommendation:Approve determination and request for abandonment of Logan Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: 101-01-5311/52-33111 Law Dept/Legal Advertising REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 9/29/2021 1:20 PM Orion Waste Solutions Department: Presenter: Caption:ORION Waste Solutions request for the re-approval of the 2-Year Extension. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 9/29/2021 1:20 PM MS4 NPDES Permit Renewal Application Department: Presenter: Caption:Approve and authorize Augusta, GA MS4 NPDES Permit renewal application (Application) submittal to Georgia Environmental Protection Division. Also authorize the City Administrator as a fully authorized representative to sign the Application Certification statement. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: