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HomeMy WebLinkAbout2021-08-11 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/11/2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. ENGINEERING SERVICES 1. Presentation by Mr. Woodrow Fryer regarding inadequate trash service and untimely supplies delivered. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 2. Storm Water flooding at Fountainhead West Condominiums. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 3. Approve Supplement funding (SA1) for Engineering Phase of Design Consultant Contract to Clark Patterson Lee (CPL) in the amount of $60,320.77 for the 6th Street Improvements as requested by AED. RFP 18- 279. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Brandon Garrett Passes 4. Approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $226,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Brandon Garrett Passes 5. Approve Supplement funding (SA1) for Final Engineering Phase of Design Consultant Contract to Civil Services, Inc. in the amount of $113,987.12 for Highland Avenue Bridge over CSX Railroad (Bridge Repair and Restoration) as requested by AED. RFQ 19-242. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Brandon Garrett Passes 6. Discuss what needs to be done to get our city-owned properties such as medians, parks, public buildings, Riverwalk, and entry ways maintained to highest standard. (Requested by Commissioner Brandon Garrett) Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee to receive this item as information without objection. 7. Motion to approve the minutes of the Engineering Services Committee held on July 27, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Brandon Garrett Passes www.augustaga.gov Engineering Services Committee Meeting 8/11/2021 1:20 PM Attendance 8/10/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Public Safety Committee Date of Meeting Public Services Committee Date of Meeting Administrative Services Committee Date of Meeting Engineering Services Committee Date of Meeting Finance Committee Date of Meeting Contact Information for Individual/Presenter Making the Request: Name: lr)ood Fr Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the Agenda: ^d Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. Engineering Services Committee Meeting 8/11/2021 1:20 PM Woodrow Fryer Department: Presenter: Caption:Presentation by Mr. Woodrow Fryer regarding inadequate trash service and untimely supplies delivered. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/11/2021 1:20 PM FOUNTAINHEAD WEST CONDOMINIUMS Department: Presenter:FOUNTAINHEAD WEST CONDOMINIUMS ASSOCIATION Caption:Storm Water flooding at Fountainhead West Condominiums. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 3011 Sutton Gate Dr. Suite 130 Suwanee, GA 30024 770.831.9000 TEL CPLTeam.com July 15st, 2021 Dr. Hameed Malik, P.E. Engineering Department, City of Augusta 452 Walker Street, Suite 110 Augusta, GA 30901 VIA EMAIL RE: RCO7-001220 (GDOT P.I. #:0011421) 6th Street from Taylor Street to Reynolds Street Supplemental #1: Additional Design and Coordination for On-Street Parking between Telfair Street and Ellis Street Dear Dr. Malik: CPL Architects, Engineers, Landscape Architect, and Surveyor, D.P.C. (CPL) has agreed to design revisions and construction plan additions outside the original scope of work for the above referenced project. These changes were discussed and agreed upon by representatives of both the City of Augusta and CPL during an on-site meeting on June 24th, 2021. A summary of these changes can be found in the minutes from that meeting. Below is a description of the additional scope and fee for your review and approval. Design While coordinating with the city and utility companies, it was determined that on-street parking that was originally removed in the approved concept report would be retained as part of the 6th Street project. The parallel parking will be incorporated on both sides of 6th Street from Telfair Street to Greene Street and Greene Street to Ellis Street; bulb outs will be incorporated to maintain consistency and will use a 5’ sidewalk with 2’ buffers. In addition to the roadway cross-sectional changes, it was requested that lighting be placed on the backside of the sidewalk that will require relocating the sidewalk to avoid purchasing right-of-way. These changes from approximately STA 115+00 (Telfair St) to approximately STA 124+50 (Ellis St) will require additional redesign and analysis to prevent ponding and ensure adequate drainage of the additional impervious surfaces. Additional Fee The CPL design team will perform the above referenced work accordingly with the following fee being requested: • Total Additional Hours: 566 hours • Total Additional Fee: $60,320.77 *Please see the attached Itemized Breakdown per GDOT Cost Proposal 6th Street Supplemental #1 July 15th, 2021 Page 2 of 2 Schedule Revision In addition to the fee revision, the CPL design team is requesting an additional 7 weeks in the project schedule to perform the necessary design rework, quality assurance, and quality control tasks to successfully delivery a quality project. TERMS AND CONDITIONS: This agreement shall be administered in accordance with the Terms and Conditions listed in the existing contract signed April 2nd, 2019. This document together with the exhibits and/or appendices identified herein constitutes the entire understanding between the City of Augusta and CPL with respect to the work to be performed by CPL for the benefit of the City of Augusta and may only be modified in writing signed by both parties. Please sign and return the enclosed copy of this letter if this document satisfactorily sets forth the understanding of the arrangement between the City of Augusta and CPL. Receipt of the signed agreement will serve as our notice to proceed. This Contract will be open for acceptance for sixty days from the date of this letter. We look forward to working with you on this project. Sincerely, CPL ARCHITECTURE ENGINEERING & PLANNING Kevin J. McOmber, PE Senior Vice President cc: file Accepted this __________________ day of _______________, 2021. By: __________________________________ Title: ___________________________ Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041220 to approve supplement funding for Engineering Design Phase to Clark Patterson Lee Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 228,350$ TIA FUNDS 24,975$ TIA FUNDS 150,000$ TIA FUNDS 60,320$ 463,645$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #18-279) in the amount of $60,320.77 for the 6th Street Improvements project. Funding is available in the TIA project budget: 7/30/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #18-279) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041220 ($403,325) ($403,325) TIA FUNDS 371-041110/5212115-T15041220 $0 ($60,320) ($60,320) TOTAL SOURCES: ($403,325)($60,320)($463,645) USE OF FUNDS ENGINEERING 371-041110-5212115/T15041220 $403,325 $403,325 TIA FUNDS 371-041110-5212115/T15041220 $0 $60,320 $60,320 TOTAL USES: $403,325 $60,320 $463,645 7/30/2021 (SA1 – For changes greater than $25,000) July 2021 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15041220 GDOT Number (s): RC07-001220 PI 0011421 Supplemental Agreement Number: 1 Purchase Order Number: 19ENG744 WHEREAS, We, Clark Patterson Lee (CPL), Consultant, entered into a contract with Augusta- Richmond County on April 2, 2019 for engineering design services associated with the improvements to 6th Street Improvements. Project RC07-001220, PI 0011421, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Design and Coordination for On-Street Parking between Telfair Street and Ellis Street It is agreed that as a result of the above described modifications the contract amount is increased by $60,320.77 from $228,325.00 to a new total of $288,645.77. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Clark Patterson Lee (CPL) Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Clark Patterson Lee (CPL). AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 8/11/2021 1:20 PM 6th Street Improvements Project Department:Engineering Dept. Presenter:Hammed Malik Caption:Approve Supplement funding (SA1) for Engineering Phase of Design Consultant Contract to Clark Patterson Lee (CPL) in the amount of $60,320.77 for the 6th Street Improvements as requested by AED. RFP 18-279. Background:The 6th Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 6th Street is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. On April 2, 2019, commission approved the award of Engineering Design Phase Services to CPL. Design tasks are in progress. Analysis:Project is under design. On April 2, 2019 Augusta Commission approved funding for concept and design phases tasks. Review of preliminary design warranted design modification to accommodate utilities installation and maximize street parking. Supplemental Funds are needed to complete these tasks. Financial Impact:Funds are available in Project TIA funds. Alternatives:No Alternative proposed. Recommendation:Approve Supplement funding (SA1) for Engineering Phase of Design Consultant Contract to Clark Patterson Lee (CPL) in the amount of $60,320.77 for the 6th Street Improvements as requested by AED. RFP 18-279. Funds are Available in the Following Accounts: ($60,320.77) 371-041110-52.12115 / T15041220-52.12115 TIA Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission July 15, 2021 Hameed Malik, PhD, PE, Director Augusta Engineering Department 452 Walker St Augusta, GA 30901 RE: Morningside Drive/Overton Road Stormwater Infrastructure Improvements Dear Dr. Malik: Constantine is pleased to submit this Task Order proposal for professional engineering services to assist Augusta Engineering Department with preliminary design, final design, permitting, easement acquisition, bidding, and construction administration services for the Morningside Drive and Overton Road Infrastructure improvements at the Augusta Country Club. Based on our stormwater analysis, discussions with you and our field verification efforts we understand that the project will consist of approximately 1,700 linear feet of 72-inch storm sewer, interconnections of various sizes with existing stormwater infrastructure on the Augusta Country Club, and related appurtenances. Based on our understanding of the project we estimate the construction cost to be approximately $1.9M. We appreciate this opportunity of responding to your needs and look forward to continuing our professional partnership with Augusta Engineering Department. If you have any questions regarding the Task Order, please do not hesitate to give me a call on my cell phone at 864-884-4497. Sincerely, Jeffrey L. Duplantis, MS, PE, PMP Senior Project Controls Manager CONSTANTINE ENGINEERING 608 Broad St Suite 2 Augusta, GA 30901 706.664.0664 www.tcgeng.com CONSTANTINE ENGINEERING 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 1 TASK ORDER THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES BETWEEN THE CITY OF AUGUSTA ENGINEERING DEPARTMENT AND CONSTANTINE ENGINEERING, WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO SCOPE OF SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR THE MORNINGSIDE DRIVE AND OVERTON ROAD DRAINAGE SYSTEM STORMWATER INFRASTRUCTURE IMPROVEMENTS PROJECT A. PURPOSE: The purpose of this Scope of Services is to authorize and direct CONSULTANT (Constantine Engineering) to provide professional services relating to the design of the proposed stormwater infrastructure improvements for the Morningside Drive and Overton Road drainage systems as outlined in our Technical Memorandum titled “Stormwater Capacity Analysis at Overton Road”. B. SCOPE OF SERVICES The scope of services for this project includes the following: Task 1 - Preliminary Design Preliminary Design will include services related to establishing the storm sewer route, storm sewer interconnection requirements, preparation of a preliminary cost estimate, and development of a technical memorandum. The following services are included: a. Conduct a kickoff meeting and a review meeting; with preparation of meeting minutes for each meeting. b. Perform a detailed review of available reports, studies, and other pertinent information. c. Perform a field recon for storm sewer routing. Identify topographic ground elevations, existing utility locations, and other physical feature information for design purposes. d. Perform Subsurface Utility Exploration to identify existing utility conflicts. e. Perform Gardner Street Hydrology Evaluation. f. Establish final design criteria. g. Research available adjacent property information and other relevant data. Confirm storm sewer routing. Consideration will be given to available easements, rock, utility conflicts, permitting difficulty, and other pertinent factors. Rights-of-way and potential easement requirements will be identified for the proposed route. h. Prepare preliminary schematics of the proposed route and right-of-way exhibits. i. Prepare preliminary hydraulic calculations for the storm sewer. CONSTANTINE ENGINEERING 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 2 j. Prepare a preliminary opinion of probable project costs and update the schedule with project milestones and target dates. k. Prepare a technical memorandum summarizing our findings, conclusions, and recommendations with suitable exhibits. l. Monitor project progress and budget, facilitate QA/QC of work products, communicate with AED Project Manager, and provide project updates. Task 2 - Final Design Design and Engineering Services will include services related to preparing construction drawings and technical specifications setting forth the size and character of the project as well as the requirements for its installation. The following services are included: a. Conduct a kick-off meeting to further define the project and two (60% and 90%) design review/progress meetings. b. Coordinate surveying of the proposed storm sewer route including obtaining topographic information, locating property boundaries, existing rights-of-way, and locating existing above ground and underground utilities. c. Coordinate Subsurface Utility Exploration to determine existing utility conflicts. d. Coordinate a geotechnical investigation of the proposed storm sewer route to obtain information regarding the potential to encounter rock. e. Select final design criteria and materials. f. Prepare construction drawings and technical specifications. g. Perform QA/QC of the construction drawings and technical specifications by Senior Engineer not involved in the project. h. Update the preliminary opinion of probable cost and preliminary schedule at 60% design, 90% design, and upon completion of final design. Task 3 - Easement Assistance Easement Assistance will include preparation of up to ten (10) right-of-way exhibits. Task 4 – Bidding Assistance Bidding Services will include developing a bid form and related bid documents as requested, assisting Owner in obtaining bids, conducting a Prebid meeting with AED staff, addressing technical questions raised by prospective bidders and suppliers, issuance of all instructions and addenda, and recommendation of contract award. Owner will assemble and distribute bidding documents to contractors and will assemble contract documents for execution. CONSTANTINE ENGINEERING 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 3 Task 5 – Permitting Services Permitting Services will include advising AED on what permits may be required for the project, preparation of a Notice of Intent to obtain a Stormwater Permit from Georgia EPD, preparation of a “GAEPD Construction Permit” application package for submittal and assisting with obtaining said permit, preparation of highway encroachment permit applications, and coordinating wetlands delineation and preparation of a wetlands permit application for the Army Corps of Engineers. Task 6 – Construction Administration Services Construction Administration Services can be negotiated at a later date. C. COMPENSATION For the services rendered by our principals and employees assigned to this effort, we propose a lump sum fee of two hundred twenty-six thousand dollars ($226,000) including reimbursable expenses. Please see our fee estimate breakdown in Table 1 below. We have also attached an Opinion of Probable Cost for the project based on our current knowledge and understanding. The estimate includes construction costs with contingencies, engineering fees, construction services fees and estimated costs for technical, right-of-way and land acquisition, and administrative/legal services. We would anticipate that surveying, subsurface utility exploration, wetlands permitting, and construction material testing services may be needed during the project. These are services we do not customarily provide and therefore are not included in this proposal. Our suggested budgets for these services fall under Technical Services and Permitting included in the project cost opinion attached. We will, during the design phase, advise you as to the need for these services. Professional fees and reimbursable expenses will be invoiced monthly based upon actual work performed and expenses incurred. Payments will be considered due upon receipt of invoices. TABLE 1 LUMP SUM FEE ESTIMATE Description Fee Estimate Preliminary Engineering $55,000 Final Design $140,000 Easement Assistance $5,000 Permitting $15,000 Bidding $8,000 Expenses $3,000 TOTAL ESTIMATED FEE $226,000 CONSTANTINE ENGINEERING 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 4 D. SCHEDULE We expect to start the Preliminary Design phase promptly after receipt of your acceptance of this proposal and will endeavor to complete both preliminary and final design phases within 9 months. If this proposal meets with your approval, please sign the enclosed copy of this letter in the space provided below and return for our records. E. AUTHORIZED REPRESENTATIVES The authorized representatives designated below are authorized to act with respect to this Task Order. Communication between the parties shall be through the Authorized Representatives: For CLIENT For CONSULTANT Name: Dr. Hameed Malik, PhD, PE Director Name: Jeffrey L. Duplantis, MS, P.E., PMP Sr. Project Controls Manager Address: Augusta Engineering Department 452 Walker Street Augusta GA 30901 Address: 608 Broad Street, Suite 2 Augusta GA, 30901 Telephone: 706-796-5040 Telephone: 706-664-0664 Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 144,180$ 36,860$ Special 1% Sales Tax, Phase VI 42,120$ 25,000$ Stormwater Utility Program 226,000$ 474,160$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ CPB#581-044320-5211120 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program (Constantine) RFQ 19-148 Stormwater Utility Program BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB# 581-044320-5211120 Supplemental Agreement Number Three to Constantine Engineering in the amount of $226,000 for the Stormwater Utility Fee Implementation Project. This request is for Task Order Three Storm System Inventory, Basin Analysis and Data Review. Funding is available through Stormwater Utility Program. Stormwater Utility Program Stormwater Utility Program SUPPLEMENTAL AGREEMENT NUMBER THREE 1 of 2 7.15.2021 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB Stormwater Utility 581-044320-5211120 ($144,180)($144,180) SPLOST, PHASE VI 328-041110-211828702 ($36,860)($36,860) SPLOST, PHASE VI 328-041110-211828501 ($42,120)($42,120) Stormwater Utility 581-044320-5211120 ($25,000)($226,000)($251,000) TOTAL SOURCES:($248,160)($226,000)($474,160) USE OF FUNDS ENGINEERING 328-041110-5212115-211828702 $36,860 $36,860 ENGINEERING 328-041110-5212115-211828501 $42,120 $42,120 Engineering 581-044320-5211120 $169,180 $226,000 $395,180 TOTAL USES:$248,160 $226,000 $474,160 2 of 2 7.15.2021 Engineering Services Committee Meeting 8/11/2021 1:20 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 19-148 Constantine Engineering – Task Order Three Department:Engineering Presenter: Caption:Approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $226,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Background:Stormwater conveyance concerns are wide spread and particularly in older developed ares. The objective of Drainage Improvements projects in the area experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Commission approved award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including Constantine. Work is released as Phased Task Order. Assessment and concept is completed and project is ready for design phase. Analysis:Drainage at and around Overton Road was assessed under Task Order one. Generated information was used to develop drainage system possible layout alternatives (Task Order 2). Task Order 3 is for Design phase services. Services are provided by Constantine. Financial Impact:Stormwater Services Program Funds. Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $226,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Funds are Available in the Following Accounts: 581-044320-5211120 - Stormwater Services Program Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110 to approve supplemental funding and award Preliminary Engineering Phase of Design Consultant Contract in the amount of $113,987.12 to Civil Services, Inc. for the Highland Avenue Bridge Repair and Restoration over CSX Rainroad Funding is in the project TIA funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Discretionary 19,390$ TIA Funds 201,294$ TIA Funds Supplement 113,987$ 334,671$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Highland Avenue over CSX Railroad-Bridge Repair and Restoration 1 of 4 8/2/2021 Augusta-Richmond County, Georgia CPB#371-041110 CAPITAL PROJECT BUDGET Highland Avenue over CSX Railroad-Bridge Repair and Restoration CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA DISCRETIONARY (19,390)$ -$ (19,390)$ 235-041110-5212115 TIA FUNDS (201,294)$ (113,987)$ (315,281)$ 371-041110-5212115 T20040118-5212115 -$ -$ TOTAL SOURCES:(220,684)$ (113,987)$ (334,671)$ USE OF FUNDS TIA DISCRETIONARY 235-041110-5212115 19,390$ -$ 19,390$ TIA FUNDS 201,294$ 113,987$ 315,281$ 371-041110-5212115 T20040118-5212115 -$ TOTAL USES:220,684$ 113,987$ 334,671$ 2 of 4 8/2/2021 to approve supplemental funding and award Preliminary Engineering Phase of Design Consultant Contract 3 of 4 8/2/2021 4 of 4 8/2/2021 Georgia Department of Transportation COST PROPOSAL Proj. No.:RFQ 19-242 Project:Design and Engineering Services for Highland Ave. Bridge Repair and Restoration over CSX Railroad - Task Order 2 PI No.:000000 County:Richmond Master Contract:contract number Prime:Civil Services, Inc.Contract Type:Cost Plus Fixed Fee Contract Expiration: Date:15-Jul-2021 Fixed Fee %:10%Task Order No:2 Cost Summary By Phase / Discipline / Firm ˅ Formula Pulls Firm Name from each Discipline Tab Total Fee Civil Services, Inc. Civil Services, Inc. Sub Firm Name 1 Civil Services, Inc. Sub Firm Name 2 Sub Firm Name 3 Sub Firm Name 3 Sub Firm Name 4 Sub Firm Name 5 Sub Firm Name 6 Enter discipline provided by firm >>Project Management Roadway Design Design Support Bridge Design Traffic Operations Environmental Environmental Survey Aerial Mapping Utilities Investigation (SUE) Totals 113,987.12$ 20,204.08$ 21,197.33$ -$ 72,585.71$ -$ -$ -$ -$ -$ -$ 1 Concept Development -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Database Preparation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Environmental Document -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 Preliminary Plans -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5 Right of Way Plans -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 Final Plans 113,987.12$ 20,204.08$ 21,197.33$ -$ 72,585.71$ -$ -$ -$ -$ -$ 7 Construction Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 Special Studies -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 9 Public Involvement -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Fixed Fee 10,351.55$ 1,834.80$ 1,925.00$ -$ 6,591.75$ -$ -$ -$ -$ -$ Tab Name>>PM1 Rd1 DS1 Br1 Trf1 Env1 Env2 Srv1 Map1 SUE1 DBE (Yes or No)Yes Yes No Yes No No No No No No DBE Participation 113,987.12$ 20,204.08$ 21,197.33$ -$ 72,585.71$ -$ -$ -$ -$ -$ -$ DBE %100.0%17.7%18.6%63.7% Contract DBE Goal %0.0% 1-Jan-2000 Phase Phase Description Include a column for each discipline tab included in the proposal. Ensure formulas link to the corresponding discipline tab. 7/30/2021 12:19 PM CSI_Highland Ave Cost Proposal_Phase 2 Cost Summary Page 1 of 2 Georgia Department of Transportation COST PROPOSAL Proj. No.:RFQ 19-242 Project:Design and Engineering Services for Highland Ave. Bridge Repair and Restoration over CSX Railroad - Task Order 2 PI No.:000000 County:Richmond Master Contract:contract number Prime:Civil Services, Inc.Contract Type:Cost Plus Fixed Fee Contract Expiration: Date:15-Jul-2021 Fixed Fee %:10%Task Order No:2 1-Jan-2000 Civil Services, Inc. Civil Services, Inc. Sub Firm Name 1 Civil Services, Inc. Sub Firm Name 2 Sub Firm Name 3 Sub Firm Name 3 Sub Firm Name 4 Sub Firm Name 5 Sub Firm Name 6 Project Management Roadway Design Design Support Bridge Design Traffic Operations Environmental Environmental Survey Aerial Mapping Utilities Investigation (SUE) Totals 746 88 144 - 514 - - - - - - 1 Concept Development - - - - - - - - - - 2 Database Preparation - - - - - - - - - - 3 Environmental Document - - - - - - - - - - 4 Preliminary Plans - - - - - - - - - - 5 Right of Way Plans - - - - - - - - - - 6 Final Plans 746 88 144 - 514 - - - - - 7 Construction Services - - - - - - - - - - 8 Special Studies - - - - - - - - - - 9 Public Involvement - - - - - - - - - - By Phase / Firm Phase Phase Description Total Hours Hours Summary 7/30/2021 12:19 PM CSI_Highland Ave Cost Proposal_Phase 2 Cost Summary Page 2 of 2 (SA1 – For changes greater than $25,000) July 2021 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T20040118 GDOT Number (s): RC07-000118 PI 0011390 Supplemental Agreement Number: 1 Purchase Order Number: 20ENG839 WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond County on December 3, 2019 for engineering design services associated with the improvements to Highland Avenue over CSX Railroad-Bridge Repair & Restoration Project RC07-000118, PI 0011390, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: For the design and engineering services for concept development, preliminary plans, and ROW plans and special studies It is agreed that as a result of the above described modifications the contract amount is increased by $113,987.12 from $220,684.00 to a new total of $334,671.12. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services, Inc., Consultants, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Civil Services, Inc. AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 8/11/2021 1:20 PM Highland Avenue over CSX Railroad-Bridge Repair and Restoration Design and Engineering Services TIA Project RC07-000118/PI#0011390 RFQ Item#19-242 Department:Engineering Presenter: Caption:Approve Supplement funding (SA1) for Final Engineering Phase of Design Consultant Contract to Civil Services, Inc. in the amount of $113,987.12 for Highland Avenue Bridge over CSX Railroad (Bridge Repair and Restoration) as requested by AED. RFQ 19-242. Background:The Highland Avenue Bridge over CSX Railroad (Bridge Repair and Restoration) is a project from the "Approved Investment List" of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Highland Avenue Bridge is a Band 3 project. Augusta Commission approved existing condition assessment funding on December 3, 2019. Existing condition assessment is completed and accordingly Civil Services, INC. (CSI) has prepared bridge repair/restoration scope and fee to commence engineering design phase. Analysis:Project is under design. AED adopted a phased design approach and on December 3, 2019 Augusta Commission approved funding for bridge condition assessment and concept phase initial tasks. Bridge structure condition assessment and concept tasks are complete and now there is need of completing final design & construction plans. Supplemental Funds are needed to complete these selected tasks. Financial Impact:Funds are available in the amount of $113,987.12 TIA Discretionary fund. Alternatives:Project is under design. AED adopted a phased design approach and on December 3, 2019 Augusta Commission approved funding for bridge condition assessment and concept phase initial tasks. Bridge structure condition assessment and concept tasks are complete and now there is need of completing final design & construction plans. Supplemental Funds are needed to complete these selected tasks. Recommendation:Approve Supplement funding (SA1) for Final Engineering Phase of Design Consultant Contract to Civil Services, Inc. in the amount of $113,987.12 for Highland Avenue Bridge over CSX Railroad (Bridge Repair and Restoration) as requested by AED. RFQ 19-242. Funds are Available in the Following Accounts: ($113,987.12) 235-041110-52.12115 / T20040118-52.12115 TIA Discretionary Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/11/2021 1:20 PM Maintenance city right-of-ways, parks,medians Department: Presenter:Commissioner Brandon Garrett Caption:Discuss what needs to be done to get our city-owned properties such as medians, parks, public buildings, Riverwalk, and entry ways maintained to highest standard. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 712712021 ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Report from the Administrator regarding the identification of a funding source Item for the installation of four speed humps along Bellemeade Drive with a Action: construction cost of $14,000. Also approve the creation of a new speed hump Approved fee district for the parcels adjacent to Bellemeade Drive. Funding is available in SPLOST IV Recapture funds. (Referred from July 14 Engineering Services Committee) Motions Motion Type Approve Motion Text Motion to approve the designation of a funding source of the traffic operations section of the FY22 budget for the installation of the four speed humps for Bellemeade Drive and receive a recommendation back from the Administrator at the next meeting regarding a funding source for the installation of speed humps in other areas without charging taxpayers for those Made By Seconded By f"'rtil Commissioner Commissioner PassesJordan Ben Hasan Johnson installations. Motion Passes 4-0. 2. Motion to approve the minutes of the Engineering Services Committee held Item on July 14,2021. Action: Approved 3. Motion to determine that a portion of Parham Road (off Gordon Highway), Item Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by Action: the public to the extent that no substantial public purpose is served by it or that Approved its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions Motion- ----- Motion TextI ype Motion to ^ aDDrove.APProve uotlo, Passes 4-0. Motions fr"J:'" Motion rext Made Bv Motion to . aDDrove.APProve vtotion Passes 4-0. Seconded By HX|I Commissioner c.ii,"*. i."r,r'- fi:fffi::f"' Passes Seconded By Motion Result Commissioner catherine Smith- uommlssloner Passes McKnight Ben Hasan 4. Motion to determine that Tract 5-B as shown on the attached map has ceased Item to be used by the public to the extent that no substantial public purpose is Action: served by it or that its removal from the county road system is otherwise in the Approved best public interest, pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions Motion to approve h_l r deleting this item commissionerDelete ;-^:l'lg tllt_ n:t" catherine smith- commissioner from thi agenda. .t:]3t-t.,1,1smtth- Ben Hasan Passes Motion passes 4-0. McKnight 5. Notification of Emergency Procurement of Services to assess and repair speed ltem control system for pump turbine number 9 at the Goodrich Street Raw Water Action: Pumping Station. Approved Motions r#:"" Motion rext Made Bv Motion Motion Text Made By Type Motion to. aDDrove.APProve Motion passes 4-0. Commissioner catherine Smith- commissioner McKnight Ben Hasan Seconded By Seconded By Motion Result Motion Result Passes 6. Approve Streetlight fee rate modification with Annual Residential rate of Item $100.00 for each Parcel and Annual Commercial Rate of $150.00 for each Action: Parcel outside the boundaries of the Cities of Hephzibah and Blflhe. Rescheduled Accordingly adopt Streetlighting Fee rate table in "Exhibit B" attached hereto and dated August 3,2021 and Streetlighting Management Program Charges Adjustment Resolution as required by the Augusta, GA Streetlighting Management Ordinance. Requested by AED. Made Seconded Motion By By Result It was the consensus of the committee that another street light sub-committee meeting be held next week, that this item be received as information and referred to the next committee meeting. 7. Approve Supplemental funding (SA#2) for continuity of Engineering Phase of Item Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung Action: (HGB) in the amount of $80,700.00 for Augusta Engineering Transportation Approved Motions fr"J:"' Motion rext Improvement Program (TIP) Operational Project. Requested by AED. RFQ 17-127 Efficiency of Various Intersections Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 4-0. Seconded By Motion ResultMade By Commissioner Catherine Smith- McKnight Commissioner Ben Hasan Passes www.auqustaga.gov Engineering Services Committee Meeting 8/11/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on July 27, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: