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Home My WebLink About2021-06-08 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/8/2021 ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve award of Augusta Roadways Sweeping Contract to Sweeping Corporation of America, Inc. (SCA) for Area-Wide street sweeping services. The Contract is for three years with renewal option of two additional years. Also, approve $600,000 to fund the proposed sweeping Services for Base Year 1. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. requested by AED. RFP 21-145. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 2. Provide a Brief Update on the Summer Surge of ditch servicing/cutting/clearing, pond cleaning, and right-of-way cutting. (Requested by Commissioner Sammie Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 3. Discuss reason for number of excessive over bills for water. Also discuss where and what is the late bill payment used for. (Requested by Commissioner John Clarke) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve receiving this item as information without objection. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight 4. Receive as information regarding Georgia Department of Transportation (GDOT) “Augusta Highway-Rail Grade Crossing Safety Improvements” Project. Requested by AED / Presenter GDOT Consultant. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Commissioner Ben Hasan Commissioner Jordan Johnson Passes It was the consensus of the committee that this item be received as information without objection. 5. Review the Liquidated Damage Process for the trash haulers Primes and Subs. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the continuation of waiving the liquidated damages for the trash haulers primes and subs effective June 1, 2021 going forward and with the guarantee that the waivers will be passed Commissioner Ben Hasan Commissioner Brandon Garrett Passes down to the subcontractors. Motion Passes 4-0. 6. Motion to approve the minutes of the Engineering Services Committee held on May 25, 2021. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 7. Approve adoption of the Wireless Facilities and Antennas Ordinance as requested by Augusta Engineering Department. Also adopt associated Permitting and Right-of-Usage guidance documents and forms. Requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 8. Motion to approve installing 2 streetlights at the intersection of Hephzibah- Mcbean Rd and Mike Padgett Hwy. This is a dangerous intersection, and more lighting will help reduce accidents. (Requested by Commissioner Brandon Garrett - referred from June 1 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 9. Approve supplemental funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) contract in the amount of $1,050,000 for TIA downtown roadway Improvements Projects. Requested by AED. RFP 19-241 . Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 10. Director M. Mehall will provide an update on required road repairs, drainage activities and pending infrastructure needs to be received as information. (Requested by Administrator Odie Donald, II) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. www.augustaga.gov Engineering Services Committee Meeting 6/8/2021 1:05 PM Attendance 6/8/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Wednesday, March 31, 2021 @ 11:00 a.m. for furnishing: (ZOOM Opening) (ID: 912 3861 5876 and Password: 277600) RFP Item #21-145 Augusta’s Roadways Sweeping Services (Street Sweeping) for Augusta – Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). A Pre Proposal Conference will be held on Tuesday, March 16, 2021, @ 10:00 a.m. via ZOOM (ID: 990 045 1058 and Password: 550067) All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, March 17, 2021, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 18, 25, March 4, 11, 2021 Metro Courier February 18, 2021 UNOFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal SWEEPING CORPORATION OF AMERICA, INC 6150 NICHOLAS DR. MABLETON, GA 30126 YES 1388815 YES YES YES YES YES RFP Opening Item #21-145 Augusta Roadways Sweeping Services (Street Sweeping) Augusta, GA - Engineering Department RFP Date: Wednesday, March 31, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 38 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 8 Georgia Procurement Registry: N/A Total packages submitted: 1 Total Noncompliant: Page 1 of 1 SWEEPING CORPORATION OF AMERICA, INC 6150 NICHOLAS DR. MABLETON, GA 30126 SWEEPING CORPORATION OF AMERICA, INC 6150 NICHOLAS DR. MABLETON, GA 30126 Ranking of 0-5 (Enter a Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience (0-5)20 5.0 100.0 3. Organization & Approach (0-5)15 4.0 60.0 4. Scope of Services Experience and approach to the following: 1. Project Specific Experience 2. Past performance on projects similar in nature 3. Evidence that firm fully understands Owner’s goals and project scope (0-5)15 4.0 60.0 5. Schedule of Work (0-5)5 5.0 25.0 6. Financial Stability (0-5)5 5.0 25.0 7. References (0-5)5 5.0 25.0 Within Richmond County 5 10 0.0 Within CSRA 5 6 0.0 Within Georgia 5 4 5.0 20.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 · All Others 5 1 0.0 33.0 315.0 9. Presentation by Team (0-5)10 0 10. Q&A Response to Panel Questions (0-5)5 0 Lowest Fees 5 10 5.0 50.0 Second 5 6 0.0 Third 5 4 0.0 Forth 5 2 0.0 Fifth 5 1 0.0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5.0 50.0 38.0 365.0 Procurement DepartmentRepresentative:_____Nancy Williams_______________________________________ Procurement Department Completion Date: 4/14/21 Phase 2 (Option - Numbers 9-10) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 4/14/21 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) 8. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 RFP Opening Item #21-145 Augusta Roadways Sweeping Services (Street Sweeping) Augusta, GA - Engineering Department RFP Date: Wednesday, March 31, 2021 @ 11:00 a.m. Weighted Scores 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Engineering Services Committee Meeting 6/8/2021 1:05 PM Augusta Roadway Sweeping Services (Street Sweeping) Services RFP 21-145 Department:Engineering Presenter: Caption:Approve award of Augusta Roadways Sweeping Contract to Sweeping Corporation of America, Inc. (SCA) for Area-Wide street sweeping services. The Contract is for three years with renewal option of two additional years. Also, approve $600,000 to fund the proposed sweeping Services for Base Year 1. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. requested by AED. RFP 21-145. Background:2011 city-wide restructuring resulted placing Street Sweeping Program under Augusta Environmental Services Department (ESD). ESD acquired contracted services and swept area-wide streets on a quarterly schedule. Augusta Commission established Stormwater Utility (SWU) Program effective January 1, 2016. One of the key elements of SWU is establishing proactive infrastructure maintenance program that includes roadway routine maintenance and sweeping. Stormwater Utility funds was utilized partially funding street sweeping services, however program stayed under ESD until March 2018. Effective March 31, 2018, ESD street sweeping contract was terminated and the Program was transferred to August Engineering (AED). Since then AED worked towards establishing proactive street sweeping program (Program), initially attempted utilizing inhouse workforce. Recent internal careful review of inhouse service performance yielded establishing the Program as contract services Program and provide street sweeping services on a proactive schedule at a frequency desirable per road functionality and usage. The Program at present is funded by SWU funds. Analysis:Proposals were received on March 31, 2021 and the Sweeping Corporation of America, Inc. was selected based on the evaluation procedures used for this RFP. Financial Impact:Funds are available in Stormwater Utility funds Alternatives:1) Do not approve contract award and find alternative way providing needed street sweeping services. Recommendation:Approve award of Augusta Roadways Sweeping Contract to Sweeping Corporation of America, Inc. (SCA) for Area-Wide street sweeping services. The Contract is for three years with renewal option of two additional years. Also, approve $600,000 to fund the sweeping Services for Base Year 1. Award is contingent upon receipt of procurement documents, signed contracts and proper bonds. requested by AED. RFP 21-145. Funds are Available in the Following Accounts: 581-044320-5211120 Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/8/2021 1:05 PM ditch servicing/cutting/clearing, pond cleaning, and right-of way-cutting Department: Presenter:Commissioner Sammie Sias Caption:Provide a Brief Update on the Summer Surge of ditch servicing/cutting/clearing, pond cleaning, and right-of-way cutting. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM commission meetings: First and third ruesda5,s of each month - 2:00 p.m. commiftee meetings: second and last Tuesdays of each morth - 1:00 p.m. Commission/committee: @Iease check one aud insert meeting date) ir' Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Cornmittee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting contact rnformation for IndividuavPresenter Making the Request: iff* Telephone Number: Fax Number: E-Mail Address: opic of Discussion to be pla on the Agenda: Please send this request form Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 to the following address: Telephone Number: Fax Number: E-MaiI Address: 706-827-7820 706-821-1838 nmorawski@au gustaga.gov Requests may be faxed, e.mailed or delivered in person and Office no later than 9:00 a.m. on the Thursday preceding meeting of the following week. A five-minute time limit will must be received in the Clerk's the Commission or Cornrnittee be allowed for presentations. Engineering Services Committee Meeting 6/8/2021 1:05 PM Excessive Water Over Bills Department: Presenter: Caption:Discuss reason for number of excessive over bills for water. Also discuss where and what is the late bill payment used for. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta Highway-Rail Grade Crossing Safety Improvements Revised 12 Jan 2021 Augusta Highway-Rail Grade Crossing Safety Improvements Scope of Work •Implementation would result in all main track crossings, except 6th St crossings, being equipped with gates Passive crossings -Install gates at 4, and close two Flasher crossings –Upgrade to gates at 4, and close 4 •Install traffic signals at the Reynolds-6th St intersection •Close Augusta Beltline passive Grand Ave crossing, and install gates the adjacent Mill St crossing •Planned implementation by groups of crossings over a period of years may be best for both City and GDOT, and efficient for CSXT General Assumptions •GDOT will handle and fund all crossing signal improvements GDOT-CSXT PE agreement at GDOT expense Signal design and force account estimate by CSXT GDOT-CSXT construction agreement at GDOT expense •GDOT will handle and fund major road construction •CSXT to remove crossing surfaces and all pavement on CSXT ROW at closed crossings at CSXT expense •Utility relocation at GDOT expense, except City to adjust-relocate city infrastructure as necessary, e.g. fire hydrants, water, street lighting, etc. Crossings Nos. 4 and 5 on joint CSXT-NS use segment864846L Taylor St and 639950N 6th St Taylor St, Install gates Close 6th St crossing (390 vpd) Crossing signals $330,000 (hydraulic switch in approach) Other: $20,000 minor bulb out (preferred to raising or relocating aerial utilities along north side of Taylor St) Resolve status of vehicular access to east side of track south of Walton Way Hydraulic switch Crossing Nos. 6, 7 and 8 –Install gates at crossings along Fenwick St864849G 8th St, 639952C 7th St, and 639951V Twiggs St Install gates at 3 crossings James Brown Arena Crossing signals: $1,030,000 Other: $310,000 bulb outs at all three (Fenwick St---20’ curb face to face at 7th St, and 26’ curb face to face at 8th St); narrow northbound 8th St at crossing to same width south of Fenwick St; aerial utility conflicts at Twiggs St and 8th St Install gates at 3 crossings James Brown Arena Crossing No. 6 -639951V Twiggs-Fenwick St, install gates Crossing signals: $370,000 (three gates & 1 flasher, in NE corner of Fenwick St-Twiggs intersection) Minor bulb out: $30,000 Red is curb Aerial utility relocation: $150,000 Convert Twiggs St north of Fenwick St to one-way NB from intersection to first parking lot drive or better, to Watkins St Bulb out Xtra flasher Crossing No. 7 -639952C 7th St, install gates Bulb out Crossing signals: $330,000 (one cantilever; gate only northbound because of limited space in SE quadrant) Extend crossing surface $10,000 (sidewalks) Minor bulb out and sidewalks $20,000 Red is curb City to relocate NW quadrant ornamental streetlight Crossing No. 8 -864849G 8th St, install gates Bulb out Crossing signals: $330,000 (one cantilever, 8th St to be narrow to one wide lane northbound at crossing) Georgia Power (west side): $120,000 Bulb out: $20,000 Red is curb City to relocate NW quadrant ornamental streetlight Crossing Nos. 10 and 11633714N 11th St and 279421K 11th St-Fenwick St 11th St, Install gates Close Fenwick St portion of crossing (184 vpd) Crossing signals: $330,000 (hydraulic switch in approach) Crossing surface: $10,000 Georgia Power (west side): $120,000 Bulb out, east side sidewalk and improve street profile between crossings: $50,000 Hydraulic switch Crossing Nos. 14 and 15279425M D’Antignac St and 279426M Miller St Close Miller St crossing (524 vpd) D’Antignac St, Install gatesClose Miller St crossing (524 vpd) Crossing signals: $280,000 (pre-emption for future use) Georgia Power (SE-NW and along Dent Blvd): $40,000 Bulb out & sidewalk at D’Antignac St, construct drive at end of Miller St to building supply business & Dent Blvd curb at closed Miller St crossing: $40,000 University Main Hospital Crossing Nos. 16, 17 and 18279427B Marks St, 279428H Laney Walker Blvd, 643322P Holley St Close Marks St crossing Close Holley St crossing Walker Blvd, Install gates Laney HS Georgia Cancer Center Yellow is new street or pathway connectivity not at GDOT expense Crossing No. 17 -Laney Walker Blvd 643322P, install gates Crossing signals: $350,000 (cantilever and extra flasher) Curb and sidewalks: $40,000 (includes Dent Blvd curb at closed crossings) City to adjust traffic signal wire line (orange) and any other traffic signal changes (not included in construction cost) Max 38’ gate too short for 3 lanes 2 lanes & bike laneXtrafls Crossing No. 21 -279462P Kissingbower Road, install gates Crossing signals: $320,000 (three gates) Crossing surface: $40,000 (extended west for sidewalk, and east for new “cutoff”) West side sidewalk, concrete island, and new cutoff: $100,000 Red is curb Crossing No. 32864837M Reynolds St, install pre-empted traffic signals CSXT construction: $220,000 Mast arm traffic signals: $170,000 City to relocate ornamental streetlight(s), and provide ROW for placement of CSXT equipment enclosure L Crossing Nos. 33 and 34279443K Mill St and 2799446F Grand Blvd, Augusta Beltline Turpin Hill Bethlehem Crossing Nos. 33 and 34279443K Mill St and 2799446F Grand Blvd, Augusta Beltline Close Holley St crossing Close Grand Blvd crossing (estimate <50 vpd) Mill St, Install gates Crossing signals: $280,000. Extend median and construct median: $80,000 Georgia Power (east side): $80,000. Fire Station No. 5 Construct medians Engineering Services Committee Meeting 6/8/2021 1:05 PM Georgia Department of Transportation Road Safety Program Augusta Highway-Rail Grade Crossing Safety Improvements File Reference: 21 – 014(A) Department:Engineering Presenter: Caption:Receive as information regarding Georgia Department of Transportation (GDOT) “Augusta Highway-Rail Grade Crossing Safety Improvements” Project. Requested by AED / Presenter GDOT Consultant. Background:N/A Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/8/2021 1:05 PM Liquidated Damage Process Department:Augusta Commission Presenter:Requested by Commissioner Ben Hasan Caption:Review the Liquidated Damage Process for the trash haulers Primes and Subs. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: -fr ROI.T Engineering Services Committee Meeting Virtual/Teleconference - 5 125 l2T2l ATTENDANCE: Present: Hons. Garrett, chairman; Hasan, vice chairrnan; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve Supplement Construction Contract (SA2) to E R Snell Contactor, Item Inc. in the amount of $75,715.73 for completing supplemental roadway Action: needed Improvements in conjunction with Transportation Investment Act Approved (TIA) Project, l5th Street Pedestrian Improvements Project as requested by AED. Bid 18-260 Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve Motion Passes 4-0. Made By Seconded By commissioner commissioner r I Y 1 CatherineSmith- PassesJOroan JOnnson McKnight Motion Result Motion Result Passes 2. Motion to approve the purchase of Trimble GPS equipment for Utilities field Item data collection in the amount of $35,273.50. Action: Approved Motions fr'rl" Motion Text Made By Seconded By Motion to . aDDrove.APProve vtotion passes 4_0. commissioner commissioner Catherine Smith-JOroan Johnson McKnight 3. Consider approving the deed of dedication and maintenance agreement for Item Brookstone North. Action: Approved Seconded By Motion Result Motion to ^ approve. Commissioner CommissionerApprove lfiltion passes Ben Hasan Jordan Johnson Passes 4-0. 4. Consider proposal from Constantine Engineering to provide engineering Item services to design the Utilities Department's Fort Gordon West Trunk Sanitary Action: Sewer Upgrade project at a cost of $337,000.00. Approved Motions ryJ:" Motion rext Made Bv Motion to approve entering into Contract Agreement with the Georgia ltem Department of Transportation (GDOT) for Acquisition of Right of Way State- Action: Aid or Federal-Aid James Brown Blvd. Phase III sidewalks (Twiggs to Laney Approved Walker Blvd.) Project (PI #0013707). Also authorize Augusta Mayor and Clerk of Commission to execute "Resolution of the Local Government" Document and Georgia E-Veriff Affidavit. Requested by AED. Motions Motion:------ Motion Text Made By Seconded Byr ype Motion to ^ aDDrove.APProve uotio, Passes 4-0. Motions ryJ:" Motion Text Made By seconded By Motion to . aDDrove.APProve votion Passes 4-0. commissioner commissioner Y , r, CatherineSmith- PassesJOroan JOnnson McKnight Motion Result Motion Result commissioner commissioner Jordan Johnson catherine Smith- Passes McKnight Consider approving and accepting the water and sanitary sewer deed of Item dedication and maintenance agreement for Laurel Park, Phase 1. Action: Approved Motions *j1'" Motion Text Made By Seconded By Motion'f'ype ' ----- -" --------- -J Result Motion to a _^---^_.^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Jordan Johnson Passes 4-0. 7. Motion to approve the minutes of the Engineering Services Committee held Item on May 11,2021. Action: Approved Motions Motion rr^.:^_,Tr^_-1 f,r_-r,n ^ r rh Motion;""'"" Motion Text Made By Seconded By'I ype - ----- -'t ----"--- -r Result Motion to Approve ffi5,1"#;;,,., f"".f#T:t"*L ::,TL:I,:TL- passes 4_0. McKnight 8. Motion to determine that Spellman Lane, as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public purpose Action: is served by it or that its removal from the county road system is otherwise in Approved the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. $32- 7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions Motion r- 1!_ m r rr r Motion;------ Motion Text Made By Seconded ByI YPe '.'--- -r Result Motion to delete this item from the Commissioner Approve if:illpasses il:HT:l,"lL f,X,[.,d;,Smith- passes 4-0. 9. Consider approval of a change order in the amount of $63,425 to ZEL Item Engineers, Inc. for the scope addition which will include additional Action: Engineering services. Approved Motion to ^ approve. Commissioner CommissionerApprove vil,io, passes Ben Hasan Jordan Johnson Passes 4_0. 10. Discuss the placement of speed bumps in residential neighborhoods. Item (Requested by Commissioner Ben Hasan) Action: Rescheduled Motions |'#:"' Motion rext Made Bv Seconded By Motion Result MotionSeconded By Resutt Motions Motion;------ Motion Textr ype Motion to refer this item to the full Defer Commission without a recommendation. Motion Passes 4-0. Commissioner Commissioner Ben Hasan Jordan Johnson rasses Made By 11. Motion to approve a change order in the amount of $359,000 to Blair Item Construction, Inc. for the additional services that were required on the Rocky Action: Creek Force Main project. (Bid #19--201 - Purchase Order l9UTI790) Approved Motions f#:" Motion rext Made Bv Motion to . aDDrove.APProve vtotion Passes 4-0. Seconded By Motion Result commissioner commissioner Ben Hasan Catherine Smith- Passes McKnight 12. Motion to approve a summary change order in the amount of $287,044.33 to Item BRW Construction Group, LLC for the additional construction services Action: needed on the Rocky Creek Pump Station project. Approved Motions Y:j*i" Motion Text Made By Seconded By r ype Motion Result Approve Motion to commissioner commissioner passesapprove. Jordan Johnson Catherine Smith_Motion Passes 4-0. McKnight 13' Consider approving the deed of dedication, maintenance agreement andtransfer of easement rights for Sims Landing, phases I and II. Motions ryrt:" Motion Text Made By Commissioner Commissioner Jordan Johnson Catherine Smith- passes McKnight 14' Approve the installation of 5 street lights along Dakar Drive with an annualcost of $1,627 .20. Also approve the cieation olu new lighting fee district forthe parcels along Dakar Drive. Funding is availabte in itreet Lightingbudget account #27 60416 1 0-53 l23l}. Motions X:t:'" Morion Text Made Byr ype Motion to Approve ffil,ffiurr., 4_0. Motion to Approve ff3,::;.iu,,", 4_0. Motions Motion T_._ _ Motion Textr ype Motion to Approve ffilffiurr., 4-0. Made By Commissioner Jordan Johnson Seconded By Seconded By Seconded By Commissioner Catherine Smith- McKnight Motion Result Item Action: Approved Item Action: Approved Item Action: Approved Motion Result commissioner commissioner Jordan Johnson Catherine Smith- passes McKnight 15' Approve the installation of 3l street lights within Haynes station phase l1with an annual cost of $9,99g.20. Arso approve the creation of a newlighting fee district for the parcels within Uryn.r Station phase 1 1. Fundingis available in Street Lighting budget u..orni#276041610-53 12310. Motion Result Passes Engineering Services Committee Meeting 6/8/2021 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 25, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta, GA Small Cell Facility ROW Usage Ordinance 1 |6 P a g e ORDINANCE NO. ___________________ AUGUSTA, GA WIRELESS FACILITIES AND ANTENNAS ORDINANCE ARTICLE I PURPOSE AND COMPLIANCE Section 1.1 O.C.G.A. §32-4-92(a)(10) / 32-4-42(6) authorizes Augusta, GA (City) to establish reasonable regulations for the installation, construction, maintenance, renewal, removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and other signals, and other equipment, facilities, or appliances in, on, along, over, or under the public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority to manage its public rights of way. Finally, the Georgia Streamlining Wireless Facilities and Antennas Act., O.C.G.A. Title 36, Chapter 66C (the “SWFAA”), addresses the placement of small wireless facilities in the public rights of way of the City. Section 1.2 The City finds it is in the best interest of the City and its residents and businesses to establish requirements, specifications reasonable conditions regarding placement of small wireless facilities, poles in the public rights of way. These requirements, specifications and conditions are adopted in order to protect the public health, safety and welfare of the residents and businesses of the City and to reasonably manage and protect the public rights of way and its uses in the City. Section 1.3 The objective of this Ordinance is to (i) implement the SWFAA and (ii) ensure use of the public rights of way is consistent with the design, appearance and other features of nearby land uses, protects the integrity of historic, cultural and scenic resources and does not harm residents’ quality of life. ARTICLE II DEFINITIONS Section 2.1 Unless defined below, terms used in this Ordinance shall have the meanings given them in O.C.G.A. § 36-66C-2. Section 2.2 In the event that any federal or state law containing definitions used in this Ordinance is amended, the definition in the referenced section, as amended, shall control. ARTICLE III PERMITS Section 3.1 A permit is required to collocate a small wireless facility in the public right of way or to install, modify, or replace a pole or a decorative pole in the public right of Augusta, GA Small Cell Facility ROW Usage Ordinance 2 |6 P a g e way. A permit is not required to perform the activities described in O.C.G.A. § 36-66C-6(e) or (f). Section 3.2 Any person seeking to collocate a small wireless facility in the public right of way or to install, modify, or replace a pole or a decorative pole in the public right of way shall submit an application to the City ENGINEERING DEPARTMENT (AED) for a permit. Applications are available from the AED. Any material change to information contained in an application shall be submitted in writing to the AED within 30 days after the events necessitating the change. Section 3.3 Each application for a permit shall include the maximum application fees permitted under O.C.G.A. § 36-66C-5(a)(1), (a)(2) and (a)(3). Such maximum application fees shall automatically increase on January 1 of each year beginning January 1, 2021, as provided under O.C.G.A. § 36-66C-5(b). Section 3.4 The AED shall review applications for permits according to the timelines and using the procedures identified in O.C.G.A. §§ 36-66C-7 and 36-66C-13. Section 3.5 Applications for permits shall be approved except as follows: (a) In order to receive a permit to install a pole or replace a decorative pole, the applicant must have determined after diligent investigation that it cannot meet the service objectives of the permit by collocating on an existing pole or support structure on which: (i) the applicant has the right to collocate subject to reasonable terms and conditions; and (ii) such collocation would not impose technical limitations or significant additional costs. The applicant shall certify that it has made such a determination in good faith, based on the assessment of a licensed engineer, and shall provide a written summary of the basis for such determination. (b) The AED may deny an application for a permit upon any of the conditions identified in O.C.G.A. § 36-66C-7(j). (c) For applications for new poles in the public right of way in areas zoned for residential use, the AED may propose an alternate location in the public right of way within 100 feet of the location set forth in the application, and the wireless provider shall use the AED proposed alternate location unless the location imposes technical limits or significant additional costs. The wireless provider shall certify that it has made such a determination in good faith, based on the assessment of a licensed engineer, and it shall provide a written summary of the basis for such determination. Section 3.6 A permit issued under this ARTICLE III shall authorize such person to occupy the public rights of way to: (i) collocate a small wireless facility on or adjacent to a pole or a support structure that does not exceed the limitations set forth in O.C.G.A. § 36-66C- 7(h)(3) or on or adjacent to a decorative pole in compliance with O.C.G.A. § 36-66C-12; and (ii) install, modify, or replace a pole or decorative pole for collocation of a small wireless facility that does not exceed the limitations set forth in O.C.G.A. § 36-66C-7(h)(1) and (h)(2). Augusta, GA Small Cell Facility ROW Usage Ordinance 3 |6 P a g e Section 3.7 Upon the issuance of a permit under this Ordinance, and on each anniversary of such issuance, every person issued a permit shall submit to the City the maximum annual payments permitted under O.C.G.A. § 36-66C-5(a)(4) and (a)(5); provided, however, that if such person removes its small wireless facilities form the public rights of way pursuant to O.C.G.A. § 36-66C-5(e), then such person shall be responsible for the pro rata portion of the annual payment based on the number of days of occupation since the last annual payment. Upon making such pro rata payment and removal of the small wireless facilities, the person’s annual payment obligations under this section shall cease as of the date of the actual removal. The maximum annual payments shall automatically increase on January 1 of each year beginning January 1, 2021, as provided under O.C.G.A. § 36-66C-5(b). Section 3.8 Any person issued a permit shall pay the fees identified in O.C.G.A. § 36- 66C-5(a)(6) and (a)(7), as applicable. Section 3.9 The City may revoke a permit issued pursuant to this ARTICLE III if the wireless provider or its equipment placed in the public right of way under that permit subsequently is not in compliance with any provision of this Ordinance or the Georgia Streamlining Wireless Facilities and Antennas Act. Upon revocation, the City may proceed according to Section 3.10. Section 3.10 If a wireless provider occupies the public rights of way without obtaining a permit required by this ARTICLE III or without complying with the SWFAA, then the City may, at the sole discretion of the City, restore the right of way, to the extent practicable in the reasonable judgment of the City, to its condition prior to the unpermitted collocation or installation and to charge the responsible wireless provider the reasonable, documented cost of the City in doing so, plus a penalty not to exceed $1,000.00. The City may suspend the ability of the wireless provider to receive any new permits from the City under this ARTICLE III until the wireless provider has paid the amount assessed for such restoration costs and the penalty assessed, if any; provided, however, that the City may not suspend such ability of any applicant that has deposited the amount in controversy in escrow pending an adjudication of the merits of the dispute by a court of competent jurisdiction. Section 3.11 All accepted applications for permits shall be publically available subject to the limitations identified in O.C.G.A. § 36-66C-6(c). Section 3.12 An applicant may file a consolidated application related to multiple small wireless facilities, poles or decorative poles so long as such consolidated application meets the requirements of O.C.G.A. § 36-66C-13. Section 3.13 Activities authorized under a permit shall be completed within the timelines provided in O.C.G.A. § 36-66C-7(k)(2). Section 3.14 Issuance of a permit authorizes the applicant to: (i) undertake the collocation, installation, modification or replacement approved by the permit and (ii) operate and maintain the small wireless facilities and any associated pole covered by the permit for a period of 10 years. Augusta, GA Small Cell Facility ROW Usage Ordinance 4 |6 P a g e Section 3.15 Permits shall be renewed following the expiration of the term identified in Section 3.14 upon the terms and conditions identified in O.C.G.A. § 36-66C-7(k)(2)(B). Section 3.16 If an application for a permit seeks to collocate small wireless facilities on authority poles in the public rights of way, then the City shall, within 60-days of receipt of the completed application: (i) provide a good faith estimate for any make-ready work necessary to enable the authority pole to support the proposed facility; or (ii) notify the wireless provider that the wireless provider will be required to perform the make-ready work. Any make-ready work performed by the City shall be completed pursuant to and in accordance with the provisions of O.C.G.A. § 36-66C-7(n). ARTICLE IV REMOVAL; RELOCATION;RECONDITIONING;REPLACEMENT ABANDONMENT Section 4.1 A person may remove its small wireless facilities from the public rights of according to the procedures of O.C.G.A. § 36-66C-5(e). Section 4.2 In the event of a removal under Section 4.1, the right of way shall be, to the extent practicable in the reasonable judgment of the City, restored to its condition prior to the removal. If a person fails to return the right of way, to the extent practicable in the reasonable judgment of the City, to its condition prior to the removal within 90 days of the removal, the City may, at the sole discretion of the City, restore the right of way to such condition and charge the person the City’s reasonable, documented cost of removal and restoration, plus a penalty not to exceed $500.00. The City may suspend the ability of the person to receive any new permits under ARTICLE III until the person has paid the amount assessed for such restoration costs and the penalty assessed, if any; provided, however, that the City will not suspend such ability of any person that has deposited the amount in controversy in escrow pending an adjudication of the merits of the dispute by a court of competent jurisdiction. Section 4.3 If, in the reasonable exercise of police powers, the City determines: (i) a pole or support structure unreasonably interferes with the widening, repair, reconstruction, or relocation of a public road or highway, or (ii) relocation of poles, support structures, or small wireless facilities is required as a result of a public project, the wireless provider shall relocate such poles, support structures, or small wireless facilities pursuant to and in accordance with the provisions of O.C.G.A. § 36-66C-7(l). If the wireless provider fails to relocate a pole, support structure or small wireless facility or fails to provide a written good faith estimate of the time needed to relocate the pole, support structure or small wireless within the time period prescribed in O.C.G.A. § 36-66C-7(l), the City make take the actions authorized by O.C.G.A. § 36-66C-7(o), in addition to any other powers under applicable law. Section 4.4 The City shall recondition and replace authority poles consistent with the provisions of O.C.G.A. § 36-66C-7(m). Wireless providers shall accommodate and cooperate Augusta, GA Small Cell Facility ROW Usage Ordinance 5 |6 P a g e with reconditioning and replacement consistent with the provisions of O.C.G.A. § 36- 66C- 7(m). Section 4.5 A wireless provider must notify the City of its decision to abandon any small wireless facility, support structure or pole pursuant to and in accordance with the provisions of O.C.G.A. § 36-66C-7(p)(1). The wireless provider shall perform all acts and duties identified in O.C.G.A. § 36-66C-7(p) regarding abandonment. The City may take all actions and exercise all powers authorized under O.C.G.A. § 36-66C-7(p) upon abandonment, in addition to any other powers under applicable law. ARTICLE V STANDARDS Section 5.1 Small wireless facilities and new, modified, or replacement poles to be used for collocation of small wireless facilities may be placed in the public right of way as a permitted use: (i) upon a receipt of a permit under ARTICLE III; (ii) subject to applicable codes; and (iii) so long as such small wireless facilities and new, modified, or replacement poles to be used for collocation of small wireless facilities comply with the appropriate provisions of O.C.G.A. § 36- 66C-7(h). (a) New, modified, or replacement poles installed in the right of way in a historic district and in an area zoned primarily for residential use shall not exceed 50 feet above ground level. (b) Each new, modified, or replacement pole installed in the right of way that is not in a historic district or in an area zoned primarily for residential use shall not exceed the greater of: (i) Fifty feet above ground level; or (ii) Ten feet greater in height above ground level than the tallest existing pole in the same public right of way in place as of January 1, 2019, and located within 500 feet of the new proposed pole; (c) New small wireless facilities in the public right of way and collocated on an existing pole or support structure shall not exceed more than ten feet above the existing pole or support structure. (d) New small wireless facilities in the public right of way collocated on a new or replacement pole under Section 5.1(a) or Section 5.1(b) may not extend above the top of such poles. Section 5.2 A decorative pole should only be located where an existing pole can be removed and replaced, or at a new location where the City has identified that a streetlight is necessary. Augusta, GA Small Cell Facility ROW Usage Ordinance 6 |6 P a g e Section 5.3 Unless it is determined that another design is less intrusive, or placement is required under applicable law, small wireless facilities shall be concealed as follows: (a) Antennas located at the top of poles and support structures shall be incorporated into the pole or support structure, or placed within shrouds of a size such that the antenna appears to be part of the pole or support structure; (b) Antennas placed elsewhere on a pole or support structure shall be integrated into the pole or support structure, or be designed and placed to minimize visual impacts. (c) Radio units or equipment cabinets holding radio units and mounted on a pole shall be placed as high as possible, located to avoid interfering with, or creating any hazard to, any other use of the public rights of way, and located on one side of the pole. Unless the radio units or equipment cabinets can be concealed by appropriate traffic signage, radio units or equipment cabinets mounted below the communications space on poles shall be designed so that the largest dimension is vertical, and the width is such that the radio units or equipment cabinets are minimally visible from the opposite side of the pole on which they are placed. (d) Wiring and cabling shall be neat and concealed within or flush to the pole or support structure, ensuring concealment of these components to the greatest extent possible. Section 5.4 Notwithstanding any provision of this Ordinance to the contrary, an applicant may collocate a small wireless facility within a historic district, and may place or replace a pole within a historic district, only upon satisfaction of the following: (i) issuance of a permit under ARTICLE III and (ii) compliance with applicable codes. Section 5.5 Notwithstanding any provision of this Ordinance to the contrary, an applicant may collocate a small wireless facility on a decorative pole, or may replace a decorative pole with a new decorative pole, in the event the existing decorative pole will not structurally support the attachment, only upon satisfaction of the following: (i) issuance of a permit under ARTICLE III and (ii) compliance with applicable codes. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 1/11 CITY OF AUGUSTA APPLICATION FOR A PERMIT TO COLLOCATE SMALL WIRELESS FACILITIES IN THE PUBLIC RIGHT OF WAY OR TO INSTALL, MODIFY OR REPLACE A POLE OR DECORATIVE POLE IN THE PUBLIC RIGHT OF WAY FOR COLLOCATION OF A SMALL WIRELESS FACILITIES THIS PERMIT ONLY GIVES PERMISSION TO SET OR REPLACE A POLE. ALL CONSTRUCTION WORK NEEDED TO INSTALL AND ACTIVATE OTHER SAMM-CELL EQUIPMENT SHALL REQUIRE A UTILITY RIGHT OF WAY ENCROACHMENT PERMIT. This application may not be used: • For approval to place facilities outside of the public rights of way. • New, modified, or replacement poles installed in the right of way in a historic district or an area zoned primarily for residential that exceed 50 feet above ground level. • New, modified, or replacement poles installed in the right of way outside of a historic district or an area zoned primarily for residential that exceed the greater of: (i) 50 feet above ground level and (ii) 10 feet greater in height above ground level than the tallest existing pole in the same public right of way in place as of January 1, 2019, and located within 500 feet of the new proposed pole. • New small wireless facilities in the public right of way and collocated on an existing pole or support structure that exceed more than ten feet above the existing pole or support structure. • New small wireless facilities in the public right of way collocated on a new or replacement pole that extend above the top of such poles. • Installation, modification or replacement of a support structure. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 2/11 Applicant and Consultant Name and Contact Information Applicant Consultant (if applicable) Applicant Name: Address: City: State / Zip Code: Phone: Fax: Contact Person Name: Contact Person Number: Email Address: 24 Hour Contact Information: Name and Title: Phone: Email: Consultant Name: Address: City: State / Zip Code: Phone: Fax: Contact Person Name: Contact Person Number: Email Address: 24 Hour Contact Information: Name and Title: Phone: Email: APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 3/11 General Description of Work Location (address and lat/lon): _______________________________________________ Describe (new, replace/maintain): Number of Steel Poles: __________________________ Number of Wood Poles: _________________________ Total Linear Footage: ___________________________ Project Start Date: ______________ Projected End Date: ______________ APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 4/11 Please attach the following applicable information to the Application/Permit Form:  Detailed Construction Drawings  Structural Report [Collocation Only]  Visual Depictions or Representations [Above-Ground, If Not Included in Construction Drawings]  Location of Facilities Relative to the Boundaries of the Rights of Way via a Map APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 5/11 Applicant Certification Applicant agrees to indemnify and hold harmless the City and all officers, employees or agents of the City consistent with the provisions of O.C.G.A. § 36-66C-15. This permit is requested this ______ day of ___________________ in the year 20____. ______________________________________ _____________________________________ By Signature By Witness Signature ______________________________________ ______________________________________ Printed Name Title Title/Position >>>FOR STAFF USE ONLY<<< DATE RECEIVED: _________________________ PERMIT #: ______________________________ # OF FACILTIES: __________________________ Permit is hereby:  Approved  Denied Reason for Denial: Permit Fee to be submitted with Application. Permit Fee Calculation:  Collocation - $100.00 per small wireless facility  Replacement Pole - $250.00 per small wireless facility  New Pole - $1,000.00 per pole with an associated small wireless facility Permit Granted by: _______________________________________ Date: ______________________ APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 6/11 General Provisions Shot Clocks 1. Within 20 days of application receipt, authority must notify applicant of the following: • Commencement and completion dates of any widening, repair, construction or ROW relocation that is expected to begin within next 24 months. • Any aspect of the application that they expect would be grounds for denial, based on initial review. • Determine whether the application is complete or incomplete and must identify any incomplete information in writing. • An applicant has 20 days to respond to the authority with any incomplete information in the submitted application. The authority has 10 days to tell the applicant if the application is now complete. If the application is still considered incomplete, the application will be considered denied. If the authority doesn’t respond in this 10-day period, the application is deemed complete. 2. For a collocation application, the authority must approve or deny an application within 30 days of it being determined complete. 3. For a replacement pole or new pole application, the authority must approve or deny an application within 70 days of the application being determined complete. Application, Right of Way Access and Attachment Fees; Right of Way Management and Restoration 1. Annual Right of Way access rate for small wireless facility collocated on either an existing or replacement pole, up to $100 per year per small wireless facility. 2. Annual Right of Way access rate for a new pole with a small wireless facility, up to $200 per year per small wireless facility and pole. 3. Annual attachment rate for a small wireless facility to an authority pole, up to $40 per year per small wireless facility. 4. Applicants shall pay a fee for any make-ready work (See 36-66C-7). 5. Applicants shall pay any generally applicable fees for any permit required under generally applicable law, provided that the applicant shall not be required to obtain or pay for a building permit as the permit provided under this chapter serves as a building permit. 6. The rates and fees described above for application, ROW access and attachment shall increase by 2.5 percent annually beginning in January 2022. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 7/11 7. Applicants are not subject to any rates and fees other than those expressly provided for in this chapter. 8. If a small wireless facility is removed from the ROW, after 30 days written prior notice, provider may cease paying any applicable fees or rates. 9. In the event of removal, the ROW must be returned to prior condition within 90 days of removal. If the ROW isn’t restored to prior condition, authority may do the work and charge the provider the cost for repair, plus a penalty of up to $500. 10. An applicant can be suspended from submitting additional applications until the restoration cost and penalty fee have been paid. Small Wireless Facility application requirements and general ROW access provisions 1. A third-party applicant must designate the wireless provider that they are applying on behalf of. 2. Permits are not required for routine inspection or testing, or for modifications/replacement of equipment if the components are substantially similar and consistent. 3. Permits are not required for installation of micro wireless facilities (cable’s strand mounted Wi-Fi). 4. Authority cannot grant exclusive access to the ROW and the authority must be competitively neutral. 5. A provider will not install a new pole or replace a decorative pole without first attempting to collocate on an existing pole: the inability to collocate must be based on the assessment of an engineer and provided in writing. Wireline backhaul and statute limitations 1. Wireline backhaul installation, maintenance and replacement are not addressed under this statute and are subject to the requirements of 46-5-1. 2. Except as provided for within this chapter or expressly authorized under state or federal law, an authority will not adopt regulations or taxes/fees regarding the placement of communications facilities in the ROW by a communications service provider. 3. This statute does not apply to an authority providing free public Wi-Fi. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 8/11 Consolidated Applications and Number of applications allowed per carrier Number of applications per Class I authority = 100,000 parcels + • A consolidated application may have up to 10 new poles. A consolidated collocation application may have up to 20 collocations. • 25 new pole applications per shot clock per carrier (including consolidated applications) • This will be increased by 5 each year from 2020 through 2024, when up to 50 new poles will be allowed per time period • 70 collocated small wireless facility applications per shot clock per carrier (including consolidated applications). • This will be increased by 10 each year from 2020 through 2024, when up to 120 collocated small wireless facilities will be allowed per time period. • If a provider submits more applications than the allotted amount, these will be tolled and not subject to the shot clocks in the bill until the previously submitted applications have been adjudicated. Number of applications per Class II authority = 10,000 parcels – 100,000 parcels • A consolidated application may have up to 5 new poles. A consolidated collocation application may have up to 15 collocations. • 15 new pole applications per shot clock per carrier (including consolidated applications) • 45 collocated small wireless facility applications per shot clock per carrier (including consolidated applications). • If a provider submits more applications than the allotted amount, these will be tolled and not subject to the shot clocks in the bill until the previously submitted applications have been adjudicated. Number of applications per Class III authority = less than 10,000 parcels • A consolidated application may have up to 2 new poles. A consolidated collocation application may have up to 6 collocations. • 8 new pole applications per shot clock per carrier (including consolidated applications) • 24 collocated small wireless facility applications per shot clock per carrier (including consolidated applications). • If a provider submits more applications than the allotted amount, these will be tolled and not subject to the shot clocks in the bill until the previously submitted applications have been adjudicated. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 9/11 AESTHETIC STANDARDS Section 1.1 Authority and Scope. (a) O.C.G.A. § [32-4-92(a)(10) / 32-4-42(6)] authorizes the Augusta, GA (City) to establish reasonable regulations for the installation, construction, maintenance, renewal, removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and other signals, and other equipment, facilities, or appliances in, on, along, over, or under the public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority to manage its public rights of way. (b) The City finds it is in the best interest of the City and its residents and businesses to establish aesthetic requirements and other specifications and reasonable conditions regarding placement of facilities in the public rights of way. These requirements, specifications and conditions are adopted in order to protect the public health, safety and welfare of the residents and businesses of the City and to reasonably manage and protect the public rights of way and its uses in the City. (c) The objective of this Article is to ensure use of the public rights of way: (i) is consistent with the design, appearance and other features of nearby land uses; (ii) protects the integrity of historic, cultural and scenic resources; and (iii) does not harm residents’ quality of life. (d) This Article applies to all requests to locate facilities in the public rights of way and ongoing use of the public rights of way for such facilities. This Article is established pursuant to City Charter and applicable law. This Article is administered by the City Engineering Department (AED). (e) Placement or modification of facilities in the public right of way shall comply with this Article at the time the permit for installation or modification is approved and as amended from time to time. Permittees are required to comply with City Codes and applicable law and regulations. Section 1.2 Definitions. Unless otherwise defined in Section 1.3, terms used in this Article shall have the meanings given them in O.C.G.A. § 36-66C-2. Section 1.3 Cross References. Definitions in this Article include references and citations to applicable federal and state laws. In the event that any referenced section is amended, the definition in the referenced section, as amended, shall control. Section 1.4 Facilities Standards. (a) Facilities must be compatible in size, mass, and color to similar facilities in the same zoning area, with a goal of minimizing the physical and visual impact on the area. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 10/11 (b) Facilities in the residential / historical / architecturally significant areas shall be visually and architecturally integrated with the residential / historical / architecturally significant areas and shall not interfere with prominent vistas or significant public view corridors. (c) Facilities must be located in alignment with existing trees and/or facilities. (d) Facilities must maintain the integrity and character of the neighborhoods and corridors in which the facilities are located. Section 1.5 Undergrounding. Except as provided in Section 9.1(a) and Section 9.1(b), facilities shall be installed underground in the City DOWNTOWN FIRE DISTRICT so long as placement underground will not materially impact the provision of service. Any individual requesting to locate facilities above ground in the City DOWNTOWN FIRE DISTRICT] has the burden to demonstrate by clear and convincing evidence that undergrounding will effectively prohibit the provision of the service in question. (a) Light poles and small wireless facilities collocated thereon may be located above ground in areas of the City where facilities are primarily located underground. (b) The City may: (i) allow collocated small wireless facilities placed aboveground prior to the effective date of this Ordinance and subject to any applicable pole attachment agreement to remain above ground; or (ii) allow the wireless provider to replace the pole associated with previously collocated small wireless facilities at the same location or propose an alternate location within 50 feet of the prior location, which the wireless provider shall use unless such alternate location imposes technical limits or significant additional costs. Section 1.6 Historic District. Facilities installed in the historic district of the City shall conform to the provisions of the Augusta, GA Historic Preservation Ordinance. Section 1.7 Camouflaging. Facilities must be designed using camouflaging techniques that make them as unobtrusive as possible if: (a) It is not possible or desirable to match the design and color of facilities with the similar facilities in the same zoning area, as required under Section 9.1(a); or (b) Existing facilities in the area are out of character with a streetscape plan or other aesthetic plan that has been adopted by the City. Section 1.8 Concealment. Facilities shall incorporate specific concealment elements to minimize visual impacts. APPLICATION AND PERMIT FORM ENGINEERING DEPARTMENT Augusta GA Small Cell ROW Encroachment Permit 11/11 Section 1.9 Preferred Locations. (a) Unless otherwise provided by applicable law, facilities shall, to the extent that is it reasonable, be placed in the following areas of the City: (i) [Industrial]; (ii) [2nd Commercial]; (iii) [3rd Residential]. These areas are identified in terms of priority, meaning Industrial is the most preferred location, followed by Commercial, etc. (b) Facilities may be located outside areas identified in Section 9.1(a) if: (i) facilities must be placed outside of the areas identified in Section 9.1(a) in order to maintain existing services, improve services, or new service can only be provided if facilities are placed in areas located outside of those identified in Section 9.1(a); or (ii) the proposed facilities will meet all applicable requirements for the non-preferred location and will complement the character of the zoning area. Section 1.10 Installation and Modification Standards. Installation of new facilities in, on, along, over, or under the public rights of way or modification of existing facilities in, on, along, over, or under the public rights of way shall: (c) Minimize risks to public safety; (d) Ensure that placement of facilities on existing structures is within the tolerance of those structures; (e) Ensure that installations and modifications are subject to periodic review to minimize the intrusion on the right of way; (f) Ensure that the City bears no risk or liability as a result of the installations or modifications; and (g) Ensure that use of the public rights of way does not inconvenience the public, interfere with the primary uses of the public rights of way, or hinder the ability of the City or other government entities to improve, modify, relocate, abandon, or vacate the right of way or any portion thereof, or to cause the improvement, modification, relocation, vacation, or abandonment of facilities in the right of way. Section 1.11 Plans for Use. No facilities shall be placed in, on, along, over, or under the public rights of way unless: (i) there are immediate plans to use the proposed facility; or (ii) there is a contract with another party that has immediate plans to use the proposed facility. Section 1.12 Contact Information. Every facility placed in the public rights of way shall at all times display signage that accurately identifies the facility owner and provides the facility owner’s unique site number, and also provides a local or toll-free telephone number to contact the facility owner’s operations center. Right of Way Encroachment Policy, Standards, and Guidelines Augusta, Georgia Augusta Engineering Department Engineering Division 452 Walker Street, Suite 110 Augusta, Georgia 30906 Phone (706) 821-1706 Augusta, Georgia Adopted June 1999 Amended June 2021 _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 1/21 Contents Page I. Title 3 II. Definitions 3 III. Exceptions 5 IV. Requirements 5 A. Financial Security Proof 6 1. Letter of Escrow 6 2. Letter of Credit 6 3. Permit Bond 6 B. Submittal Package Approval 6 1. Application and Permit for Utility 6 Facility Encroachment 2. Plans 6 3. Verification of Financial Securities 7 C. Permit Validation 7 V. Notification 8 A. Request for Traffic Flow Alteration 8 1. Detours and Road Closures 8 2. Lane Closures 8 B. Work Commencement Notification 8 C. Work Inspection Notification 8 D. Intermittent Notification Requirements 9 E. Completion of Work 9 F. Outside of Normal Working Hours 9 G. Damage to Property of Others 9 H. Traffic Engineering Notification 10 I. Notification of Property Owners 1- VI. Construction 10 A. Traffic Control 10 B. Verification of Field Conditions 11 C. Road Cut/Sidewalk Repairs 11 1. Backfill 11 2. Base Reconstruction 12 a) Concrete Cap 12 b) G.A.B. and Binder 12 _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 2/21 3. Asphalt Patch 12 4. Asphalt Overlay 13 5. Concrete Repairs 13 D. Trenchless Construction / Directional Boring 13 E. Poles / Structure Protection 15 F. Blasting 15 G. Stream Crossing 15 H. Utility Corridors 16 I. General Information 18 VII. Warranty 19 VIII. Failure to Complete Work 20 IX. Emergency Permits 20 X. Article Update 20 XI. Appendix 21 A. Utility Road Cut Details B. Utility Corridor Details C. Asphalt Overlay Details D. Aesthetic Standards _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 3/21 I. Title This Document will be known as the “Augusta, Georgia Right-of-Way Encroachment Policy, Standards, and Guidelines.” This article is a support document to Title 7 – Chapter 3 – Article 3 “Excavations” and Article 4 “Use of County Rights of Way” II. Definitions A. Active Project A utility activity that has been permitted that is with the time period from the “Beginning of Work” until “Final Acceptance”. B. Applicant The individual or the agency he/she represents that has complied and signed the “Application and Permit for Utility facility Encroachment “Form. C. Applicant and Permit for Utility Facility Encroachment A form provided by Augusta Engineering Department that is to be filled out be the “Applicant”. Upon such time, that the City Engineer signs the application the application shall serve as the Permit. D. As-Built Plans: Certified Record of Drawings by the Utility Owner/Operator which depict the actual location of a utility facility after construction. E. Beginning of Work The initial activity as part of an approved permit as determined by the City Engineer. F. City Engineer Either the director of Department of Engineering or any duly authorized representative of the director of Department of Engineering. G. G.A.B. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 4/21 Graded Aggregate Base per Georgia Department of Transportation Standard Specification Section 815 H. Permit The approved Right of-Way encroachment application form that is signed by the City Engineer. I. Right of Way (ROW) The “right-of-way” means any real property, or interest therein, acquired, dedicated, or reserved for the construction, operation, and maintenance of a highway or a street. J. Street or Highway The street or highway has the same meaning as “Public Right-of-Way” as provided in O.C.G.A. § 36-76-2(12) at the time of adaptation of the latest ROW encroachment guidelines, i.e., “the area in, on, along, over, or under the public roads that are part of the municipal or county road system or the state highway system.” K. Proof Roll Subgrade compaction test that requires using a fully loaded tandem axel dump truck (or other construction equipment approved by City Engineer/Inspector) to test subgrade to ensure there is no pumping. L. Utility Activity Any activity conducted on a site that is in conjunction with an approved permit. This can include utility locating, utility and utility facility installation or maintenance, Small Cell and Small Cell Facility installation or maintenance, Cable System installation or maintenance, traffic control, erosion control, etc. M. Utility Company Any entity installing a utility facility. This shall include all subcontractors preforming work for the Utility Company. N. Utility Facility Any Utility facility means any privately, publicly, or cooperatively owned line, facility, or system for producing, transmitting, or distributing communications, power, electricity, light, heat, gas, oil, crude products, water, steam _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 5/21 an underground or submerged conductor, pipe, or structure used or installed for use in providing electric or communications service or in carrying, providing, or gathering gas, oil or oil products, sewage, waste water, storm drainage not connected with highway drainage, or water or other liquids or any other similar commodity, including any fire or police signal system or street lighting system, which directly or indirectly serves the public. O. Warranty The period of time from the acceptance of the completed permitted work to the life of the life of utility facility. P. Working Day This shall include any day, Monday through Friday, excluding Augusta, Georgia holidays and Masters Week, from 8:30 a.m. to 5:00 p.m. III. Exceptions This article shall apply to any encroachment within Augusta, GA (City) right of way undertaken by any person except for the following: A. Projects operating with an approved Site Plan provided that site plan has also been reviewed and approved by Augusta Engineering Department (AED) Right of Way management Section. This does not include projects operating with an approved Grading Permit. B. Short Side taps within an approved Subdivision Development. C. Individual residential taps that do not require crossing or encroaching the roadway. (Multiple residential taps on the same street will require a Permit.) D. Individual aerial service taps. IV. Requirement To Facilitate new installation or construction of fiber and/or conduit for future fiber use within the City of Augusta public right of way that exceed 5280 LF consult with AED ROW management Section prior to application submittal. No encroachment or excavation or Utility installation and maintenance shall begin within any public rights or way (street, road, alley, lane, or other public thoroughfare) of Augusta, Georgia until the following requirements have been met: _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 6/21 A. Financial Security Proof: The Applicant must provide proof of financial security of financial security for three thousand dollars ($3,000) for one (1) to three (3) active projects, five thousand dollars ($5,000) for four (4) to five (5) active projects, and ten thousand dollars ($10,000) for six (6) or more active projects as approved by the City Engineer. An “Active Project” is defined as one that is within the time-period from the beginning of work until the final acceptance by the Augusta Engineering Department. The “Beginning of Work” is defined as the initial activity on the site as approved by the City Engineer. The warranty period begins after the final acceptance of the permitted work. The Following three forms of Financial Security are acceptable: 1. Letter of Escrow – A Letter of Escrow from a chartered state or national bank or savings and loan institution, which confirms an escrow deposit by the contractor or applicant designating the City of Augusta, Georgia as the obligee. 2. Letter of Credit – A Letter of Credit from a chartered state or national bank or savings and loan institution, which designates the City of Augusta, Georgia as the obligee. 3. Permit Bond – A Permit Bond from an authorized bonding agency, which designates the City of Augusta, Georgia as the obligee. The bond shall have a continuous beginning date, and only the City Engineer can release the bond. B. Submittal Package Approval 1. Application and Permit for Utility Facility Encroachment – This form is provided by the Engineering Department. Contact AED ROW Management Section for getting latest copy of the form or online form web locator. Augusta Engineering Department Utility Right of Way Encroachment Permit shall be completed by the applicant in full including subcontractor information and all associated construction documents per Augusta ROW Encroachment guidelines. The form shall be returned to Augusta Engineering Department for review and approval. The application is not valid until signed by the City Engineer at which time the application form will serve as the permit. 2. Plans – Two sets or plans shall be submitted to the City Engineer providing the details regarding the proposed utility installation and/or repair. The plans shall be drawn to scale no greater than 1” = 100, in Georgia State Plane Coordinate System NAD 83 Eastern Coordinate System (Horizontal), NAVD 88(Vertical) by a _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 7/21 professional experienced in such plan preparation or under such professional supervision. Or All plans shall be drawn to show centerline stations with reference tied to a field verifiable specific location. Centerline station number shall be relative to the centerline which will be linear only. Include the distance (in feet) and direction from the start of your proposal/project to the centerline of the nearest intersection. The plans shall show the type, location, depth, length etc. of the proposed activities and the plans shall include an aerial view and side profile for the length of the project. The location of existing utilities, manhole covers, valve covers, references in relation to edges of pavement and/or back of curbs, dimensions, right of way, etc. shall be clearly identified on the plans. The plans shall also include any proposed road jack or bore locations and details and any proposed traffic flow alterations such as lane closures or detours. For new poles the plans should include the bury depth/foundation design and detailed prints (showing dimensions, weight and noting attachment method), and the pole shall aesthetically complement the surrounding land uses and surrounding environment. Approval of the application does not grant approval of the proposed traffic flow alteration. That approval process is discussed in “Section IV. A. Request for Traffic Flow Alteration” of this article. 3. Verification of Financial Securities - Verification of a financial security in an adequate amount based on the number of active projects per Section A - "Financial Security Proof' shall be provided with each application. If this is an initial submission for an encroachment, the person signing the security and the Utility application shall be the same. C. Permit Validation The permit shall be on site at all times in a weather protected legible state. Failure to produce the permit shall be cause for an immediate stop work order. All related special requirements as outlined on the back of the permit shall be followed at all times. All work must start and be completed as specified in associated approved issued permit. The City Engineer may, at his discretion, extend permit expiration date. Following submission of the Submittal Package as described herein, Augusta Engineering Department shall have a period of thirty (30) working days to take action to approve, to approve with conditions, or to disapprove the package. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 8/21 V. Notification A. Request for Traffic Flow Alteration 1. Detours and Road Closures - A request for a detour shall be submitted, in writing, to the City Engineer. Upon the determination by Traffic Engineering, that a detour is required and no viable alternative is available, the City Engineer shall receive a detailed Traffic Control/Detour Plan two (2) weeks prior to the expected date the detour is to begin. Written approval by Traffic Engineering will be required prior to implementing any detour. After approval, public notification in the form ·of press releases regarding the detour will be handled by Augusta’s Traffic Engineering Department. 2. Lane Closures- Approval for all lane closures shall be obtained from the City Engineer. Lane closure requests shall be received by the City Engineer a minimum of forty-eight (48) hours in advance of the expected date and time of the lane closure. Any required public notification in the form of press releases would be determined and handled by Augusta Engineering Department. In emergency or routine maintenance situations requiring short durations, as defined in the MUTCD, a notification will not be necessary. However, whenever practical, Augusta Engineering Department should be notified. B. Work Commencement Notification- Prior to commencing field work, the permit shall be reviewed in the field. The Utility shall contact Augusta Engineering Department (AED) Right of Way Management Section Supervisor or Inspector at least 24 hours before starting any work and schedule field meeting. Such contact shall be made during Augusta, GA normal work hours (8:30am to 5:00pm excluding Augusta, Georgia Holidays). Please be advised scheduled appointment will be made according to the AED inspector schedule. AED may waive this field visit requirement on case by case basis. C. Work Inspection Notification- Augusta Engineering Department shall be notified at least twenty-four (24) hours prior to the beginning of any permitted activity. A minimum of one (1) hour advance notice during regular working hours (8:30a.m. to 5 p.m., Monday- Friday, excluding Augusta, Georgia Holidays) shall be given by the applicant prior to beginning any backfill operation or any concrete or asphalt placement in any City roadway or in conjunction with any activity that by improperly backfilling could cause a public safety hazard or create a maintenance problem. Any backfill accomplished _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 9/21 without this minimum one (1) hour advance notice shall be removed in its entirety. The applicant must obtain permission from the City Engineer before placing concrete or asphalt. This notification process does not prohibit the applicant from backfilling or placing asphalt or concrete if the City Engineer has been properly notified and is not on site within one hour. D. Intermittent Notification Requirements -Anytime that the permitted work is to be suspended for more than three (3) working days, the applicant shall contact Augusta Engineering Department a minimum of one (1) working day prior to the suspension. The applicant shall contact Augusta Engineering Department a minimum of twenty- four (24) hours prior to beginning any roadway jack and/or bore activities. This includes excavating the jack or bore pit. E. Completion of Work- The applicant shall notify Augusta Engineering Department as soon as practical after completion of permitted work, which shall be no more than one (1) working day. Augusta Engineering Department shall have up to three (3) working days after notification of completion to inspect the completed work. Upon acceptance of impacted ROW restoration work, the warranty period will commence no ensure no defects arise over time at or around restored ROW section. F. Outside of Normal Working Hours- The cost of inspection by the City of Augusta, Georgia before or after regular working hours, on Saturdays, Sundays, or Augusta, Georgia Legal Holidays, shall be paid for by the applicant requiring the inspection at a rate of 1-1/2 times the regular salary per hour of the inspector plus 7.65% for the employer's FICA/Medicare match. Approval for the inspection outside of normal working hours shall be obtained from the City Engineer forty-eight (48) hours in advance. Prior to the commencement of work requiring inspection outside of normal working hours, the applicant shall sign a form which is furnished by Augusta Engineering Department agreeing to pay the overtime. Augusta Engineering Department will bill the Contractor for payment. G. Damage to Property of Others - Any damage to City rights of way, existing utilities, existing storm drainage systems, private property, etc. which occurs while working on an active project shall be reported to Augusta Engineering Department immediately. The applicant is responsible for the repair of any such damage. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 10/21 H. Traffic Engineering Notification- Any permitted work within 500 feet of a traffic signal or 100 feet of any ground-mounted street light shall require the applicant to get a proper locate ticket from Augusta Traffic Engineering by contacting Georgia 811 system or (706) 821-1841 for a locate. I. Notification of Property Owners- Prior to commencement of construction activities or equipment mobilization, Property owners or residents in vicinity of work zone shall be notified of all work that is being done in the ROW. All property owners should be given the Information of the Utility Company the work is being done for, the contact information for the Project Manager over the permitted work, and expected timeframe for which the work should be completed. VI. Construction A. Traffic Control- When any provisions of this section of this article do not meet the minimum requirements of the Manual of Uniform Traffic Control Devices (MUTCD), Current Edition, or the Georgia Department of Transportation Standard Specifications and Supplemental Specifications "Section 150- Traffic Control", the MUTCD shall control. All work within Public rights of way requires traffic control measures. Rights of way includes but is not limited to all streets, roads, alleys, lanes, other public thoroughfares, shoulders, easements, etc. No work shall begin within City rights of way until the appropriate traffic control devices have been placed in accordance with the minimum requirements. Alterations to traffic flow shall not commence unless all notification requirements are met and all labor, materials, and equipment necessary to make the alterations are available on the site. There shall be one designated Contractor's representative capable of, and charged with, the responsibility for traffic control on the site. This individual's traffic control responsibilities shall have priority over all other assigned duties and responsibilities. This individual shall have a copy of "Part VI. Temporary Traffic Control" of the MUTCD on the job site at all times. Copies may be obtained at no cost online: https://mutcd.fhwa.dot.gov/pdfs/2009/part6.pdf _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 11/21 When flaggers are required, the flaggers shall be state certified, and the flaggers must have the State Certification Card on site at all times. Failure to produce the State Certification Card will result in an immediate stop work order until a state certified flagger with an up-to-date State Certification Card can be designated to replace the uncertified flagger. B. Verification of Field Conditions - It is the Utility Company's representative or the applicant's responsibility for locating and maintaining any existing utilities, and any cost associated with the relocation of existing utilities shall be at the expense of the Utility Company and/or the applicant. It is the applicant's responsibility to verify the limits of right of way, the location of existing utilities, location of existing storm drainage systems, and Video Camera of adjacent Storm Drainage system prior to commencing work. All existing utilities will be visually spotted to determine the depth of the utility. C. Road Cuts - All road cut excavations shall conform to the Augusta Utility Road Cut Detail. This detail supersedes the Georgia Department of Transportation Standard 1401- "Pavement Patching Detail". 1. Backfill - All backfill shall be compacted in lifts no more than eight (8) inches, loose measure, and spread and compacted uniformly. Small mechanical compactors shall be used in areas such as along sides of pipes and around manholes. In all cases the backfill shall be compacted to 95% of the maximum laboratory dry density per modified proctor to within the top twelve (12) inches of the subgrade. The top twelve (12) inches of the backfill shall be compacted to at least 100% of the maximum laboratory dry density per modified proctor. Site Specific condition may warrant alternate depth and compaction requirements. Large horizontal trench excavation greater than five (5) feet shall be submitted to and Proof Roll using a loaded tandem dump truck. The top of subgrade is that elevation located immediately beneath all base and paving materials. The maximum laboratory dry density shall be determined from the Modified Proctor Test. A mechanical compactor and qualified operator shall be on site prior to beginning any excavations. The mechanical compactor shall remain on site at all times during the backfilling operation. Backfilling with sand, using jetting and/or flooding to achieve compaction must be approved by the City Engineer. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 12/21 2. Base Reconstruction - This includes the reconstruction of the utility trench to an elevation two (2) inches below the existing finish grade of the roadway. After the approved completion of base reconstruction, the asphalt patch shall be placed per #3 below. a) Concrete Cap - An eight (8) inch thick Portland Cement Concrete, Class "A" or better, concrete cap, shall be placed twelve (12) inches wider, each side, than the excavated trench/ditch to an elevation two (2) inches below the existing finish grade of the roadway. All edges shall be squared. All concrete shall be protected for twenty-four (24) hours after placement and no asphalt shall be placed during this period. If high early strength concrete is used, asphalt patching within the twenty- four (24) hour period will be considered based on early break cylinders obtaining a compressive strength of 3000 PSI. All costs associated with verifying compressive strength shall be borne by the applicant. b) G.A.B. and Binder - This base reconstruction method may be allowed at the discretion of the City Engineer, and it will be assessed on a case by case basis. The minimum requirements shall be a roadway cut of at least six (6) feet in width and procedures available to utilize compaction equipment to adequately construct the subbase and base. The subbase material is to be prepared to an elevation of fourteen (14) inches below the existing finish grade of the roadway. Eight (8) inches of G.A.B. after compaction is to be placed to an elevation six (6) inches below the existing finish grade of the roadway. Four (4) inches of 25mm or 19.5mm Base/Binder after compaction is to be placed to an elevation two (2) inches below the existing finish grade of the roadway and milling and maybe required. 3. Asphalt Patch- All edges of the existing asphalt shall be sawed vertically to provide a clean, neat surface. Prior to placing the asphalt patch, the edges of the existing asphalt which shall be tacked in accordance with the Georgia Department of Transportation Standard Specifications, Current Edition, and “Section 413 - Bituminous Tack Coat". The minimum thickness of the 12.5mm or 9.5mm asphalt shall be two (2) inches after compaction. Unless otherwise directed by the City Engineer, a mechanical spreader s h al l be used to place the as p h al t for a permanent patch. After placement of the asphalt and after proper rolling, the final grade of the asphalt patch shall match the existing _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 13/21 grade of the surrounding pavement (Asphalt milling maybe required). Hot Mix Asphaltic Concrete is required for permanent patches per Georgia Department of Transportation Standard Specifications, Current Edition, and “Section 400 - Hot Mix Asphaltic Concrete Construction". Cold Mix Asphaltic Concrete will be allowed for temporary patches per Georgia Department of Transportation Standard Specifications, Current Edition, "Section 401 - Cold Mix for Patching" at the discretion of the City Engineer. 4. Asphalt Overlay/Inlay- All utility road cuts require an asphalt overlay. The minimum width shall be one full lane width. The minimum length is fifty feet which is a minimum twenty-five (25) feet on each side of the center of the utility cut. In certain unique circumstances the City Engineer may decrease the minimum fifty (50) feet length. The minimum thickness of the 12.5mm or 9.5mm overlay shall be one and one half (1-1/2) inches after compaction. Overlay for diagonal and longitudinal cuts shall begin and end a minimum of ten (10) feet beyond the cut extremities. Asphalt milling maybe required to provide a smooth Transition. Refer to the applicable "Asphalt Overlay Detail". All asphaltic concrete shall be in accordance with Georgia Department of Transportation Standard Specifications, Current Edition, and "Section 400 - Hot Mix Asphaltic Concrete Construction 5. Concrete Repairs – Any concrete that has been altered or broken during the construction process must be repaired. All concrete repairs will be replaced permeant joint to permeant joint. If there is an unsatisfactory repair in the piece of concrete that is affected the entire piece still must be removed and replaced. D. Trenchless Construction / Directional Boring- No pavement will be cut for utility installation or repair unless authorized by the City Engineer. 1. No jacks or bores are to be made in or near roadways using any type of directional boring equipment or methods unless the contractor and the method have been approved by the City Engineer. 2. Jacks or bores under the roadways where the diameter of the bore is greater than two (2) inches in diameter than the utility being installed will require casings or _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 14/21 conduits. The outside diameter of the casings or conduits shall be no more than two (2) inches smaller than the diameter of the borehole. Casing material requires the approval of the City Engineer. 3. Any bore crossing sanitary sewer main or storm water utility shall be videoed before and after to ensure the utility was not damaged during construction. 4. Road jacks or bores shall have a minimum cover of forty-eight (48) inches. Road jack and/or bore details and locations shall be shown on the plans that are submitted with the permit request. 5. Jack or bore entrance and exit pits and set backs are to be a minimum of three (3) feet from the edge of road or the back of curb. Distance will increase with depth. 6. All contaminated water shall be contained on site during construction and then removed from the site after the utility installation. Some type of vacuum system or other type of cleanup system is to be used when the directional bore method is utilized. There shall be no discharge of any contaminated water from the jack or bore operation into the municipal separate storm water system per Augusta, GA Code Article 5, Chapter One (Stormwater Management). 7. Installation of any utility must maintain adequate separation from adjacent other utilities for its and other utilities maintenance work. No installation above or under existing utility running parallel to the existing utility to grade level. 8. The installation shall include a locatable conduit system, with identification markers on each public right-of-way line. 9. The Utility shall continuously monitor the location and alignment of the pilot drill progress to insure compliance with proposed installation alignment and to verify depth of the bore. Monitoring shall be accomplished by computer generated bore logs which map the bore path based on information provided by the locating tracking system. Readings or plots shall be obtained on every drill rod, and shall be provided to the AED project assigned inspector on a daily basis _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 15/21 , 10. As-Built – Certified As-Built is required by the City Engineer, and it shall be received within two (2) weeks after substantial completion of the utility installation. If required, it will be noted in the "Special Requirements" section of the "Permit and Application for Rights of Way Encroachment." Upon completion of the bore applicant will furnish an as-built drawing along with a report of the Monitoring of the drilling fluids during the pilot hole and back reamed hole. E. Poles/ Structures Protection – New pole installation shall include the proposed location and bury depth. Permit application for any installation which will involve construction activity within 10feet 0f structures or wall shall be submitted to the AED right-of-way Management Section Supervisor for review and recommendation. If recommended, the permit must have the approval of AED Assistant Director Engineering or designee. After pole installation contractor shall field verify and provide AED the final GA Coordinates. F. Blasting- Requests to use explosives within the Right-of-Way shall be submitted to the City Engineer in writing. The City Engineer may require Pre-Blast Surveys and Seismographic Monitoring. A blast plan per The Georgia Blasting Standards Act shall accompany the request. The approval to use explosives will be determined by the City Engineer. However, approval to use explosives does not relieve the applicant from all liability associated with the use of explosives. The use of explosives shall comply with the “Georgia Blasting Standards Act11 current edition and Georgia Department of Transportation Specification Section 107.12 Use of Explosives. G. Stream Crossing - All utility installations requiring stream crossings shall be properly permitted by The Georgia Department of Natural Resources-Environmental Protection Division and the United States Army Corps of Engineers. All undisturbed buffer zones of States Waters and Wetland Encroachments shall be identified, and compliance shall be the responsibility of the applicant. All applications requesting a stream crossing shall be accompanied with a plan that identifies wetlands, the 100-year Flood Plain and the 25-foot Undisturbed Buffer Zone. Open cutting within streams will be assessed on a case-by-case basis. When the directional bore method is utilized, as a minimum the following shall apply: 1. All equipment, materials, etc. shall be located outside the limits of the 100-year Flood Plain at the conclusion of each working day. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 16/21 2. The entrance and exit bore pits shall be located outside the 25-foot undisturbed buffer zone. This zone is defined in Augusta Municipal Code- Title 7, Article 5 Soil Erosion and Sediment Control, Section 7-3-34 (b) (15). 3. The depth of the top of the utility shall be a minimum of five (5) feet below the streambed for the entire width of the channel. The streambed can be determined by probing any deposited material until refusal with a hand probe. H. Utility Corridors - All utilities including water and sewer shall install their respective utility facility, not within the 5’ easement outside of Right of Way reserved for the City of Augusta, and in accordance with the following guidelines: 1. Whenever possible, water mains shall be installed on the North or East Side, and gas mains shall be installed on the opposite side from the water mains. 2. In subdivisions where a ditch section is utilized, a coordination meeting may be necessary to clarify the utility corridor. 3. A tolerance of six (6) inches horizontally from either side will be readily accepted. This tolerance will only apply to movement in the City of Augusta Right of Way. This tolerance will not be given if the 5’ Utility Easement reserved of the City of Augusta is encroached upon. However, the vertical tolerance will only allow the utility to be installed deeper than the above-designated depth. The depth is measured to the top of the facility. 4. If a utility has to encroach on any other utility, a coordination meeting with the involved utility companies and the City Engineer is required. 5. References can be made to the respective "Utility Corridor Detail". 6. 50 feet Utility Corridor- The width of the utility corridor is 9'-6" from the back of curb or the edge of pavement to the back of Right of Way. The following depths and distances from the back of curb or edge of pavement shall be adhered to: _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 17/21 Utility Depth Distance CATV 1’ – 6” 2’ – 6” GAS 3’ – 0” 4’ – 4” (Opposite side of Water) PHONE 2’ – 0” 6’ – 2” POWER 3’ – 0” 8’ – 0” WATER 4’ – 0” 4’ – 4” (Opposite side of Gas) 7. 60 feet Utility Corridor- The width of the utility corridor is 14'-6" from the back of curb or the edge of pavement to the back of the right of the Right of Way. The following depths and distances from the back of curb or edge of pavement shall be adhered to: Utility Depth Distance SHOULDER N/A 2’ – 0” SIDEWALK (If Required) N/A 5’ – 0” CATV 1’ – 6” 8’ – 0” GAS 3’ – 0” 10’ – 0” (Opposite side of Water) PHONE 2’ – 0” 12’ – 0” POWER 3’ – 0” 13’ – 0” WATER 4’ – 0” 4’ – 0” (Opposite side of Gas) 8. 80 feet Utility Corridor- The width of the utility corridor is 28' from the back of curb or the edge of pavement to the back of the Right of Way. The following depths and distances from the back of curb or edge of pavement shall be adhered to: Utility Depth Distance SHOULDER 6’ – 0” CATV 1’ – 6” 17’ – 6” GAS 3’ – 0” 20’ – 6” (Opposite side of Water) PHONE 2’ – 0” 23’ – 6” POWER 3’ – 0” 26’ – 6” WATER 4’ – 0” 17’ – 6” (Opposite side of Gas) _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 18/21 I. General Information 1. At no time shall material be placed in curb or gutter lines. Material may be placed on roadways only when an approved lane closure is in place, and the material shall be removed in its entirety at the end of the working day and prior to removing the lane closure. This includes, but is not limited to, excavated soil or construction materials. 2. Every effort to prevent damage to asphalt, concrete or soil surfaces by equipment outriggers, buckets, tracks, tires, etc. and/or associated equipment fluids such as diesel fuel or hydraulic fluid shall be made at all times. The repair of this damage is the responsibility of the applicant. 3. The maximum length of an open trench is 150 linear feet unless approved by the City Engineer. All pits, trenches or cuts that when left un-backfilled create a safety hazard shall be backfilled daily. Temporary backfilling procedures for safety reasons will be considered at the discretion of the City Engineer. Steel plating of roadway trenches will be considered at the discretion of the City Engineer. 4. The Utility Protection Center (UPC) Georgia State Dig Law, commonly referred to as the "Georgia One Call System" shall be adhered to at all times. 5. 5. Grassing, mulching and the implementation of Best Management Practices (BMP's) for the control of erosion and sediment shall be done in accordance with the "Manual for Soil Erosion and Sedimentation Control in Georgia", Current Edition. 6. Utility installation within longitudinal drainage ditch lines shall not be allowed unless approved by the City Engineer. If approved, a minimum cover of forty- eight (48) inches below the lowest point of the drainage ditch line will be required. Sanitary sewer line depths will be dictated by design requirements. 7. In wet areas where excavations for utility installations are conducted, Type II Foundation Backfill Material (#57 Stone) will be required as directed by the City Engineer. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 19/21 8. All backfill in trench construction shall be compacted in lifts no more eight (8) inches, loose measured, spread and compacted uniformly. The backfill shall be compacted to 95% of the Maximum Laboratory Dry Density of the existing soil. The Maximum Laboratory Dry Density shall be determined from the Modified Proctor Test. Compaction efforts shall be conducted by mechanical means. A mechanical compactor and qualified operator shall be on site prior to beginning any excavations. The mechanical compactor shall remain on site at all times during the backfilling operation. 9. All trenches and backfilled material shall be left in a condition such that surface runoff water will adequately drain and not collect. 10. Plowing to install utilities will be allowed but must be approved by the City Engineer. 11. Whenever applicable and possible, joint trenches to install utilities are recommended. 12. A representative from any utility company within an approved subdivision shall be at the designated preconstruction conference. VII. VII. Warranty The Utility Company and/or applicant shall agree to warranty period, which commences at the acceptance of the permitted work. Warranty runs with life of the Facility. During the warranty period the Utility Company and/or applicant is responsible for correcting any deficiencies, which are related to soil erosion control, backfill settlement, structure and mechanical failures, etc. Upon notification of a deficiency requiring correction, the Utility Company and/or applicant shall have three (3) calendar days to correct the deficiency unless approved by the City Engineer. Any deficiency creating a public safety hazard shall be corrected immediately. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 20/21 In the event that the Utility Company and/or applicant fails to repair the deficiency in the designated time frame, the Utility Company and/or applicant shall agree to be responsible to the City of Augusta, Georgia for payment in full of the costs associated with repairing the deficiency. This may include, but is not limited to, the forfeiture of any previously approved financial securities and denial of permits. VIII. Failure to Complete Work In the event the Utility Company and/or applicant fails to complete the permitted work in a satisfactory manner, the Utility Company and/or applicant shall agree to be responsible to the City of Augusta, Georgia for payment "in the amount of twice" the costs associated with completing or repairing the deficiency. This can include, but is not limited to, the forfeiture of any previously approved financial securities and denial of permits. IX. Emergency Permits Emergency permits may be obtained from the City Engineer by telephone and must be submitted via online application within twenty-four (24) hours, or the next working day, by the Utility Company and/or applicant. All requirements contained herein shall apply to emergency permits as deemed feasible by the City Engineer. X. Article Update These guidelines are to be reviewed and updated if necessary, on a yearly basis by the Augusta Engineering Department. _________________________________________________________________________________ ARC Right of Way Encroachment Policy, Standards, and Guidelines 21/21 XI. Appendix. A. Utility Road Cut Details B. Utility Corridor Details C. Asphalt Overlay Detail D. Aesthetic Standards Utility Road Cut Detail Utility Corridor Details Asphalt Overlay Details Aesthetic Standards APPLICATION AND PERMIT Right-of-Way Usage ENGINEERING DEPARTMENT Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021) 1/3 AESTHETIC STANDARDS Section 1.1 Authority and Scope. (a) O.C.G.A. § [32-4-92(a)(10) / 32-4-42(6)] authorizes the Augusta, GA (City) to establish reasonable regulations for the installation, construction, maintenance, renewal, removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and other signals, and other equipment, facilities, or appliances in, on, along, over, or under the public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority to manage its public rights of way. (b) The City finds it is in the best interest of the City and its residents and businesses to establish aesthetic requirements and other specifications and reasonable conditions regarding placement of facilities in the public rights of way. These requirements, specifications and conditions are adopted in order to protect the public health, safety and welfare of the residents and businesses of the City and to reasonably manage and protect the public rights of way and its uses in the City. (c) The objective of this Article is to ensure use of the public rights of way: (i) is consistent with the design, appearance and other features of nearby land uses; (ii) protects the integrity of historic, cultural and scenic resources; and (iii) does not harm residents’ quality of life. (d) This Article applies to all requests to locate facilities in the public rights of way and ongoing use of the public rights of way for such facilities. This Article is established pursuant to City Charter and applicable law. This Article is administered by the City Engineering Department (AED). (e) Placement or modification of facilities in the public right of way shall comply with this Article at the time the permit for installation or modification is approved and as amended from time to time. Permittees are required to comply with City Codes and applicable law and regulations. Section 1.2 Definitions. Unless otherwise defined in Section 1.3, terms used in this Article shall have the meanings given them in O.C.G.A. § 36-66C-2. Section 1.3 Cross References. Definitions in this Article include references and citations to applicable federal and state laws. In the event that any referenced section is amended, the definition in the referenced section, as amended, shall control. Section 1.4 Facilities Standards. (a) Facilities must be compatible in size, mass, and color to similar facilities in the same zoning area, with a goal of minimizing the physical and visual impact on the area. APPLICATION AND PERMIT Right-of-Way Usage ENGINEERING DEPARTMENT Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021) 2/3 (b) Facilities in the residential / historical / architecturally significant areas shall be visually and architecturally integrated with the residential / historical / architecturally significant areas and shall not interfere with prominent vistas or significant public view corridors. (c) Facilities must be located in alignment with existing trees and/or facilities. (d) Facilities must maintain the integrity and character of the neighborhoods and corridors in which the facilities are located. Section 1.5 Undergrounding. Except as provided in Section 9.1(a) and Section 9.1(b), facilities shall be installed underground in the City DOWNTOWN FIRE DISTRICT so long as placement underground will not materially impact the provision of service. Any individual requesting to locate facilities above ground in the City DOWNTOWN FIRE DISTRICT] has the burden to demonstrate by clear and convincing evidence that undergrounding will effectively prohibit the provision of the service in question. (a) Light poles and small wireless facilities collocated thereon may be located above ground in areas of the City where facilities are primarily located underground. (b) The City may: (i) allow collocated small wireless facilities placed aboveground prior to the effective date of this Ordinance and subject to any applicable pole attachment agreement to remain above ground; or (ii) allow the wireless provider to replace the pole associated with previously collocated small wireless facilities at the same location or propose an alternate location within 50 feet of the prior location, which the wireless provider shall use unless such alternate location imposes technical limits or significant additional costs. Section 1.6 Historic District. Facilities installed in the historic district of the City shall conform to the provisions of the Augusta, GA Historic Preservation Ordinance. Section 1.7 Camouflaging. Facilities must be designed using camouflaging techniques that make them as unobtrusive as possible if: (a) It is not possible or desirable to match the design and color of facilities with the similar facilities in the same zoning area, as required under Section 9.1(a); or (b) Existing facilities in the area are out of character with a streetscape plan or other aesthetic plan that has been adopted by the City. Section 1.8 Concealment. Facilities shall incorporate specific concealment elements to minimize visual impacts. APPLICATION AND PERMIT Right-of-Way Usage ENGINEERING DEPARTMENT Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021) 3/3 Section 1.9 Preferred Locations. (a) Unless otherwise provided by applicable law, facilities shall, to the extent that is it reasonable, be placed in the following areas of the City: (i) [Industrial]; (ii) [2nd Commercial]; (iii) [3rd Residential]. These areas are identified in terms of priority, meaning Industrial is the most preferred location, followed by Commercial, etc. (b) Facilities may be located outside areas identified in Section 9.1(a) if: (i) facilities must be placed outside of the areas identified in Section 9.1(a) in order to maintain existing services, improve services, or new service can only be provided if facilities are placed in areas located outside of those identified in Section 9.1(a); or (ii) the proposed facilities will meet all applicable requirements for the non-preferred location and will complement the character of the zoning area. Section 1.10 Installation and Modification Standards. Installation of new facilities in, on, along, over, or under the public rights of way or modification of existing facilities in, on, along, over, or under the public rights of way shall: (c) Minimize risks to public safety; (d) Ensure that placement of facilities on existing structures is within the tolerance of those structures; (e) Ensure that installations and modifications are subject to periodic review to minimize the intrusion on the right of way; (f) Ensure that the City bears no risk or liability as a result of the installations or modifications; and (g) Ensure that use of the public rights of way does not inconvenience the public, interfere with the primary uses of the public rights of way, or hinder the ability of the City or other government entities to improve, modify, relocate, abandon, or vacate the right of way or any portion thereof, or to cause the improvement, modification, relocation, vacation, or abandonment of facilities in the right of way. Section 1.11 Plans for Use. No facilities shall be placed in, on, along, over, or under the public rights of way unless: (i) there are immediate plans to use the proposed facility; or (ii) there is a contract with another party that has immediate plans to use the proposed facility. Section 1.12 Contact Information. Every facility placed in the public rights of way shall at all times display signage that accurately identifies the facility owner and provides the facility owner’s unique site number, and also provides a local or toll-free telephone number to contact the facility owner’s operations center. Engineering Services Committee Meeting 6/8/2021 1:05 PM Small Cell Facility Ordinance Telecommunication Services and Right of Way Usage File Reference: 21 – 014(A) Department:Engineering Presenter: Caption:Approve adoption of the Wireless Facilities and Antennas Ordinance as requested by Augusta Engineering Department. Also adopt associated Permitting and Right-of-Usage guidance documents and forms. Requested by AED. Background:O.C.G.A. §32-4-92(a)(10) / 32-4-42(6) authorizes Augusta, GA (City) to establish reasonable regulations for the installation, construction, maintenance, renewal, removal and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and other signals and other equipment, facilities or appliances in, on, along, over or under the public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority to manage its public rights of way. Finally, the Georgia Streamlining WirelessFacilities and Antennas Act., O.C.G.A. Title 36, Chapter 66C (the “SWFAA”), addresses the placement of small wireless facilities in the public rights of way of the City . Analysis:Development of this ordinance is a coordinated effort among AED, Augusta Legal Department and AED GMA Consultant. The Ordinance establishes requirements, specifications, reasonable conditions regarding placement of small wireless facilities, poles in the public rights of way. These requirements, specifications and conditions are adopted in order to protect the public health, safety and welfare of the residents and businesses of the City and to reasonably manage and protect the public rights of way and its uses in the City. The Ordinance implements (i)the SWFAA and (ii) ensure use of the public rights of way is consistent with the design, appearance and other features of nearby land uses, protects the integrity of historic, cultural and scenic resources and does not harm residents’ quality of life. Financial Impact:Positive Financial Impact. Entity pays right-of-way usage fee. Alternatives:1). Not proposed. Recommendation:Approve adoption of the Wireless Facilities and Antennas Ordinance as requested by Augusta Engineering Department. Also adopt associated Permitting and guidance documents and forms. Requested by AED. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/8/2021 1:05 PM streetlights at the intersection of Hephzibah- Mcbean Rd and Mike Padgett Hwy Department: Presenter:Commissioner Brandon Garrett Caption:Motion to approve installing 2 streetlights at the intersection of Hephzibah-Mcbean Rd and Mike Padgett Hwy. This is a dangerous intersection, and more lighting will help reduce accidents. (Requested by Commissioner Brandon Garrett - referred from June 1 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041220 This request is for On-Call Professional Services Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 228,350$ TIA FUNDS 24,975$ TIA FUNDS 150,000$ 403,325$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #19-241) in the amount of $150,000.00 ISM Funding is available in the TIA project budget: 5/27/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #19-241) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041220 ($253,325) ($253,325) TIA FUNDS 371-041110/5212115-T15041220 ($150,000) ($150,000) TOTAL SOURCES: ($253,325)($150,000)($403,325) USE OF FUNDS ENGINEERING 371-041110-5212115/T15041220 $253,325 $253,325 TIA FUNDS 371-041110-5212115/T15041220 $150,000 $150,000 TOTAL USES: $253,325 $150,000 $403,325 5/27/2021 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041213 This request is for On-Call Professional Services Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 428,200$ TIA Funds 50,000$ 478,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041213 5th Street Improvements (RFP #19-241) in the amount of $500,00.00 for ISM Funding is available in the TIA project budget: 5/27/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041213 5th Street Improvements (RFP #19-241) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041213 ($428,200)($428,200) TIA Funds 371-041110/5212115-T15041213 ($50,000) ($50,000) TOTAL SOURCES: ($428,200) ($50,000) ($478,200) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041213 $428,200 $428,200 TIA Funds 371-041110-5212115/T15041213 $50,000 $50,000 TOTAL USES: $428,200 $50,000 $478,200 5/27/2021 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040148. This request is for On-Call Professional Services Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 1,076,550$ TIA Funds 183,540$ TIA Funds 350,000$ 1,610,090$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040148 Telfair Street Improvements (RFP #19-241) in the amount of $350,00.00 ISM Funding is available in the TIA project budget 5/27/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040148 Telfair Street Improvements (RFP #19-241) CPB AMOUNT CPB ADDITION New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15040148 ($1,260,090)($1,260,090) TIA Funds 371-041110/5212115-T15040148 ($350,000) ($350,000) TOTAL SOURCES: ($1,260,090) ($350,000) ($1,610,090) USE OF FUNDS ENGINEERING 371-041110-5212115/T15040148 $1,260,090 $1,260,090 TIA Funds 371-041110/5212115-T15040148 $350,000 $350,000 TOTAL USES: $1,260,090 $350,000 $1,610,090 5/27/2021 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040107 This request is for On-Call Professional Services Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 2,078,800$ TIA Funds 287,330$ TIA Funds 198,700$ TIA Funds 500,000$ 3,064,830$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 BROAD STREET IMPROVEMENTS in the amount of $500,00.00 for ISM Funding is available in the TIA project budget: 5/27/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 BROAD STREET IMPROVEMENTS CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15040107 (2,564,830)$ (2,564,830)$ TIA Funds 371-041110/5212115-T15040107 ($500,000) ($500,000) TOTAL SOURCES: ($2,564,830) ($500,000) ($3,064,830) USE OF FUNDS ENGINEERING 371-041110-5212115/T15040107 $2,564,830 $0 $2,564,830 TIA Funds 371-041110-5212115/T15040107 $500,000 $500,000 TOTAL USES: $2,564,830 $500,000 $3,064,830 5/27/2021 CPB#371-041110-T15040107 5/27/2021 CPB#371-041110-T15040107 5/27/2021 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 7 Copies Fee Proposal ZEL Engineers 435 Telfair St Augusta, GA 30901 Yes 257101 Yes Yes Yes Yes Infrastructure Management Systems 1557 Broad St Augusta, GA 30904 Yes 1266225 Yes Yes Yes Yes Moreland Altobelli 2450 Commerce Ave, Suite 100 Duluth, GA 30096 Yes 53328 Yes Yes Yes Yes Hussey Gay Bell 2160 Satellite Blvd., Suite 250 Duluth, GA 30097 Yes 398475 Yes Yes Yes Yes Cranston Engineering 452 Ellis St Augusta, GA 30901 Yes 64684 Yes Yes Yes Yes RFP Opening - RFP Item #19-241 On Call Professional Services for Engineering and Field Design, Small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspections & Investigations for Augusta, GA - Engineering Department RFP Date: Friday, June 21, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 83 Georgia Prourement Registry: 608 Mandatory Pre-Proposal Conference Attendees: 14 Total packages submitted: 5 Total Noncompliant: 0 Page 1 of 1 Engineering Services Committee Meeting 6/8/2021 1:05 PM TIA Downtown Roads Improvements Projects Construction Engineering Field Investigations Department:Engineering Presenter: Caption:Approve supplemental funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) contract in the amount of $1,050,000 for TIA downtown roadway Improvements Projects. Requested by AED. RFP 19-241 . Background:Broad Street, Greene Street, Telfair Street, 13th Street, 6th Street and 5th Street Improvements are project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. These are Band 3 project and TIA funds are allocated for construction. AED is conducting targeted LOS B, C, and D Subsurface Utility Engineering (SUE) for all these projects . It is needed to minimize risk of cost escalation during construction due to subsurface utilities conflicts. All utilities in downtown are underground (per Augusta Code) and some are over 100 years old. Their exact location and depth are unknown. Analysis:AED encountered multiple subsurface utilities conflicts during PI001149 (James Brown Blvd.) construction. This is another TIA project in Band 2 phase and under construction. These conflicts resulted in construction cost escalation close to a million dollars. Conducting planned targeted SUE will minimize risk of cost escalation due to subsurface utilities conflicts during construction of TIA Band 3 downtown projects. Infrastructure Systems Management, LLC (ISM) is performing unified utility coordination for TIA downtown project and SUE will be added task to ISM ongoing services. Financial Impact: Funds are available in Project TIA Funds as follow: $500,000 (Broad Street), $350,000 (Telfair Street), $150,000 (6th Street), and $50,000 (5th Street). Alternatives:Do not approve and accept risk of utility conflicts and associated construction cost escalation. Recommendation:Approve supplemental funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) contract in the amount of $1,050,000 for TIA downtown roadway Improvements Projects. Requested by AED. RFP 19-241. Funds are Available in the Following Accounts: $500,000 - 371-041110-52.12115/T15040107-52.12115, $350,000 – 371-041110- 52.12115/T15040148-52.12115, $150,000 – 371-041110-52.12115/T15041220-52.12115 $50,000 – 371-041110-52.12115/T15041213-52.12115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/8/2021 1:05 PM Update Landfill Repair and Maintenance Department: Presenter: Caption:Director M. Mehall will provide an update on required road repairs, drainage activities and pending infrastructure needs to be received as information. (Requested by Administrator Odie Donald, II) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: