HomeMy WebLinkAbout2021-03-09 Meeting Minutes Engineering Services Committee Meeting Virtual/Teleconference - 3/9/2021
ATTENDANCE:
Present: Hons. Garrett, Chairman; Johnson and McKnight, members.
Absent: Hons. Hardie Davis, Jr., Mayor; Hasan, Vice Chairman.
ENGINEERING SERVICES
1. Request to approve an agreement with the Phinizy Center for Water Sciences
to manage public access and educational activities related to the constructed
wetland treatment system at the James B Messerly Water Pollution Control
Plant.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Jordan Johnson
Commissioner
Catherine Smith-
McKnight
Passes
2. Approve Amendment No. 9 to Agreement with ESG Operations, Inc. to
establish the final budget amount for 2021.
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve. Ms.
McKnight votes
No.
Motion Fails 2-1.
Commissioner
Jordan Johnson
Commissioner
Brandon Garrett Fails
3. Approve change order for the Cityworks/enQuesta integration project
currently in progress in the amount of $41,000.00 for the Augusta Utilities
Metering and Customer Service Division and integrate with enQuesta CIS
software (ITB 12-221).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Jordan Johnson
Commissioner
Catherine Smith-
McKnight
Passes
4. Approve Bid Recommendation for Instruments for Water Plants (Bid Item 20-
210).
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Jordan Johnson
Commissioner
Catherine Smith-
McKnight
Passes
5. Motion to approve the minutes of the Engineering Services Committee held
on February 23, 2021.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Jordan Johnson
Commissioner
Catherine Smith-
McKnight
Passes
6. Authorize the execution of a Joint Funding Agreement with the U. S.
Department of the Interior U. S. Geological Survey (USGS) for the
operation, modeling and analyzing of monitoring wells to investigate water
levels and water quality for Augusta's groundwater production facilities.
Item
Action:
Rescheduled
Motions
Made By Seconded By
Motion
Type
Motion
Text
Motion
Result
Approve Motion to
approve.
Commissioner
Jordan Johnson
Commissioner
Brandon Garrett
No action is taken on this motion due to the loss of a quorum.
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
It was the consensus of the
committee that this item be
referred to the full Commission
with no recommendation.
www.augustaga.gov
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Attendance 3/9/21
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AN AGREEMENT BETWEEN PHINIZY CENTER FOR WATER SCIENCES AND AUGUSTA UTILITIES For managing public access and educational activities associated with Augusta's constructed wetland treatment system for a period of one year beginning January 1, 2021 and ending on December 31, 2021. This Amendment is made and entered into this 1st day of January, 2021, between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County
Commission, a political subdivision of the State of Georgia (hereinafter "Augusta"), and the Phinizy Center for Water Sciences, a 501(C)(3) corporation, (hereinafter "PCWS"). Phinizy Swamp Nature Park is a natural jewel in an urban watershed that provides a center for programs which bring scientists, environmental regulators, educators, students, and the general public together for collective stewardship of natural resources. The park is comprised of the constructed wetlands and Phinizy Swamp on land owned by Augusta. Since 1996 the City has successfully partnered with PCWS to operate and maintain the Nature Park as an educational experience for school groups and the general public. PCWS provides critical visitor services and environmental education programs Augusta is not able to provide which allow the community to enjoy a natural, outdoor destination just minutes from downtown. PCWS serves as a source for Public Outreach and Environmental Education by: •Providing a variety of environmental education programs and activities thatfocus on issues and stewardship related to local and national water resources.•Monitoring and managing public access and activities within the park area.•Maintaining educational kiosks throughout the park that educate visitors on theecology and history of the area and the groundbreaking use of wetlands byAugusta in wastewater treatment.•Maintaining natural trails for public use by removing poison ivy and debris fromstorm damage, mowing weedy areas, and picking up trash.•Providing numerous and fulfilling volunteer opportunities for the generalpublic.•Providing and maintaining park infrastructure for public use, includingbathrooms, visitor's center, picnic pavilion and awnings, bridges, park benches,and boardwalks.•Maintaining visitor parking lot by filling potholes, treating fire ant mounds,mowing, and removing trash.•Providing a safe location for outdoor school field trips.•Maintaining buildings used for field trips in cases of inclement weather, teacherworkshops, evening family programs, meetings, or night activity.
•Providing a safe area for school buses to load and unload students, turn around,and park during field trips.Augusta and PCWS mutually desire to continue this successful partnership. PCWS will maintain its current level of services as described above at the rate of $2,500 per month. The compensation level is all inclusive. PCWS agrees to provide to Augusta Utilities any requested documentation required under this agreement. APPROVED: PHINIZY CENTER FOR WATER SCIENCES
By:----,�,____M-___ _J. Michael Ash,Acting Executive DirectorDate: AUGUSTA, GEORGIA By: __________ _ Allen Saxon, Interim Director Augusta Utilities Date: AUGUSTA, GEORGIA By: __________ _ Hardie Davis, Jr. Mayor Date: ATTEST CLERK: By: ____________ _ Lena Bonner Clerk of Commission Date:
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Agreement with the Phinizy Center for Water Sciences to manage public access and educational
activities.
Department:Utilities
Presenter:Wes Byne
Caption:Request to approve an agreement with the Phinizy Center for
Water Sciences to manage public access and educational
activities related to the constructed wetland treatment system at
the James B Messerly Water Pollution Control Plant.
Background:One of the unique features of Augusta's wastewater treatment
system is the 400 acre constructed wetland adjacent to the James
B. Messerly Water Pollution Control Plant. This system is an
integral part of the Phinizy Swamp Nature Park. The many
students and other visitors to the nature park present an excellent
opportunity to educate the public about issues related to water
quality, wastewater treatment and watershed protection. We
have requested a proposal from the Phinizy Center for Water
Sciences to manage public access and educational activities
associated with the constructed wetland system. The Academy
offices are located in the Nature Park.
Analysis:Providing these services to Augusta fits very well with the
mission of the Phinizy Center for Water Sciences while allowing
us to meet some of our commitments for public education. The
attached proposed agreement outlines the tasks that will be
performed by the Phinizy Center for Water Sciences. The cost of
the proposed agreement is $2,500.00 per month for a total of
$30,000.00 per year. We believe this to be a reasonable fee for
the services provided. Since this needs to be an ongoing
commitment, we believe that this agreement should be approved
and authorized for annual renewal unless the cost increases
above the approved annual amount.
Financial Impact:Approval of this agreement is important to our efforts to provide
appropriate public education opportunities. Budgeted funds are
available in account 506043310-5212999.
Alternatives:1) Approve the agreement as presented and take advantage of
the opportunity for public education. 2) Disapprove the
agreement.
Recommendation:We recommend that the Commission approve the expenditure of
up to $30,000 annually to for the Phinizy Center for Water
Sciences to manage public access and educational activities
associated with the constructed wetland system.
Funds are
Available in the
Following
Accounts:
$30,000.00 from 506043310-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
AMENDMENT NO. 9 to the AGREEMENT Between ESG Operations, Inc. And Augusta, Georgia For Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2021, between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, a political subdivision of the
State of Georgia (hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is Amendment No. 9 to the Agreement dated the 16th day of December 2009,
between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 2.25 with the following new Article:
2.25 Utilize ESG’s computerized maintenance management and asset management system (PSD Hiperweb) that furnishes complete and accurate records and is capable of readily providing
historical data and trends.
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes the actual cost of the Scope of Services performed by ESG plus a Management and
Administrative Fee. The base fee shall not include services which are not specifically defined by Section 2 of this Agreement. The base fee for this Amendment shall be Five Million Six Hundred
Thirty Thousand Twenty Dollars ($5,630,020) and the Management and Administrative Fee shall be Six Hundred Seventy-Five Thousand Six Hundred Two Dollars ($675,602.00). The base fee
and the Management and Administrative Fee shall be payable in advance in equal monthly installments and for the twelfth term of this Agreement the monthly amount shall be Five Hundred
Twenty-Five Thousand Four Hundred Sixty-Eight Dollars and Fifty Cents ($525,468.50). Said base fee shall be for the period beginning on January 1st, 2021 and ending on December 31st, 2021. Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and Administrative Fee shall increase proportionally with the base fee adjustments described in
Articles 4.2 and 4.4.
REPLACE Appendix F with the following new Appendix F. ADD Appendix F-1.
REPLACE Appendix J with the following new Appendix J.
REPLACE Appendix K with the following new Appendix K.
REPLACE Appendix N with the following new Appendix N.
REPLACE Appendix O with the following new Appendix O.
All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. Both parties indicate their approval of this Amendment by signature below. Authorized signatures: ESG OPERATIONS, INC. By: ________________________________ John Clay Sykes, PE, Principal By: ________________________________ Daniel E. Groselle, Jr., PE, Principal Date: _____________________________
AUGUSTA, GEORGIA By: ________________________________ Hardie Davis, Jr. Mayor Date: _____________________________ ATTEST: ___________________________ Clerk of Commission Date: _____________________________
Appendix F
2021 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 1,750,020.00
ADMINISTRATIVE EXPENSES $ 100,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 795,000.00
MATERIALS & SUPPLIES $ 120,000.00
VEHICLES & EQUIPMENT $ 115,000.00
OUTSIDE SERVICES $ 540,000.00
BIOSOLIDS MANAGEMENT $ 1,360,000.00
MAINTENANCE & REPAIR $ 470,000.00
TOTAL OPERATING BUDGET $5,440,020.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 652,802.00
CONTRACTOR’S SUBTOTAL $ 6,092,822.00
DIRECTOR’S ALLOWANCE $ 190,000.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 22,800.00
DIRECTOR’S ALLOWANCE SUBTOTAL 212,800.00
TOTAL 2021 BUDGET $ 6,305,622.00
Appendix F (Continued)
2021 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Lab/ IPP Manager 1
Operations Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 11
Lab Analysts 2
IPP Technicians 2
Mechanics 5
Maintenance Support 3
Administrative 1
Education Specialist 2
Appendix F-1
2019 Reconciliation
As provided by the terms of Article 4.2 ESG has provided a year end reconciliation of the actual cost attributable to the performance of the Scope of Services for Contract Year 2019. The additional cost of actual expenditures were $528,146.48 and no management or administrative fee was applied. Upon payment of the 2019 reconciliation amount all prior Contract Years by and through December 31, 2019, will have been reconciled and resolved with finality.
Appendix J – JB Messerly Digester 2 Sludge Heat Exchanger
The sludge heat exchanger for Digester 2 at the JB Messerly WPCP is over 40 years old and well beyond its useful service life. ESG proposes to install a new and larger unit with a capacity of 2.0 mBTU. The estimated cost is as follows:
Summary of Costs
Item Description Cost
1 Heat Exchanger $ 230,000
2 Installation $ 51,000
Subtotal $ 281,000
3 Tax $ 19,700
4 Contingency $ 14,000
Sub-Total $ 312,700
5 Mark Up $ 28,300
Total $ 343,000 ESG’s cost estimate is Three Hundred Forty-Three Thousand dollars ($343,000) inclusive of a nine percent markup. ESG will invoice Augusta monthly on a percent complete basis for this work.
Appendix K – JB Messerly Hypochlorite Generation System
The cost of purchasing sodium hypochlorite has increased dramatically over the past 12 months; as such, cost savings are available with replacement of the hypochlorite generation system at the JB Messerly WPCP. ESG is proposing to install a new package system in the original location. The package system consists of: Quantity Description 1 Skid Mounted MC-2400 Hypochlorite Generation System 1 Transformer Rectifier 1 Skid Mounted Electrical Control Panel 1 Hydrogen Dilution Blower 3 Cartridge Filters 2 Dual Tank Water Softener 1 Acid Cleaning Cart 1 Hydrogen Detector 1 Cell Hoist Following is a summary of estimated costs to perform the scope of service:
Summary of Costs
Item Description Cost
1 Hypochlorite System $ 435,000
2 Installation $ 102,300
Subtotal $ 537,300
3 Tax $ 38,400
4 Design $ 26,000
5 Contingency $ 40,300
Sub-Total $ 642,000
6 Mark Up $ 55,400
Total $ 697,400
ESG’s cost estimate is Six Hundred Ninety-Seven Thousand Four Hundred dollars ($697,400) inclusive of a nine percent markup. ESG will invoice Augusta monthly on a percent complete basis for this work.
Appendix N
2021 Water Tank Management Budget
Project Budget
WATER TANK ROUTINE MAINTENANCE $ 89,000.00
TOTAL 2021 BUDGET $ 89,000.00
Subject to the terms herein, ESG or its subcontractor shall provide the labor to perform the following tasks (collectively the “Inspection Services”): visual inspections (annual) and washout inspections (bi-annual) of the Tanks for the purpose of reviewing any paint and/or maintenance needs of the identified Tanks of the Owner.
The Visual Inspection is completed annually which includes climbing the tank to verify not only coating condition, but safety and sanitary conditions related to maintaining compliance with Georgia EPD regulations. All screens are inspected and replaced yearly as needed, and tank hatches secured to prevent any unauthorized entry. The tank’s legs, rods and connection points, ladders, safety equipment, roof and interior are visually inspected as part of each inspection. The condition is photographed and documented in our CMMS (Computerized Maintenance
Management System) and a yearly Condition Assessment report is provided. These inspections are completed while the tank remains in service and they will not cause any interruptions in service.
In addition to the annual Visual Inspection, a bi-annual Washout Inspection is completed to perform a complete interior coating inspection. As part of the Washout Inspection, the tank will be drained and removed from service, by the Owner, so that any dirt, sediment, silt, or other foreign matter may be removed from the bowl area by pressure washing at 3500 psi. After cleaning, if any minor areas of corrosion are noted in the tank’s bowl area, they will be repaired at this time. After the inspection is completed, the tank will be disinfected per AWWA C652 and readied for return to service. The bi-annual inspections are documented in our CMMS
system and on every other Contract Year will be provided with the Condition Assessment report for that same Contract Year. Typically, this work can be completed in one days’ time, based on the tank being drained and ready for service upon arrival of crew. Each visual inspection and washout inspection of the Tanks will include a written recommendation of suggested corrective maintenance repairs related to exposed and assessable
components such as steel replacement, steel parts, expansion joints, water level indicator, venting, safety climb systems, sway rod adjustments, manhole covers, gaskets and any other components of each tanks which are readily assessable to visual inspection. Inspection Services shall be limited to those tasks which are normally included in routine preventive maintenance inspection practices as provided by members of the storage tanks maintenance profession in the Southeastern United States. Inspection Services shall not include or encompass the performance by ESG of any inspection related to any portion of the Tanks which is contained below ground, embedded in steel or part of any in-ground valves and piping. The City acknowledges that the Inspection Services to be performed by ESG do not include and are not related to Lead Abatement Procedures or disposal
of any Hazardous Waste Materials, nor the detection or mitigation of deterioration of any embedded
structural or non-structural elements encased within any concrete structure which is a part of the Tanks. Following each inspection the City will receive from ESG inspection reports and photographs describing the condition of any Tank(s). ESG acknowledges that the referenced inspections are not intended to determine the design integrity or structural integrity, inclusive of any latent design or construction defects of the Tanks. In each inspection report (visual or washout), ESG will identify necessary maintenance or repairs of the Tanks, if any, and may perform such
maintenance and repairs subject to the terms and conditions of an addendum to this Agreement mutually agreed to and executed by the ESG and City.
The City shall, during the term of the Agreement, provide the following in order to facilitate the performance of the services described by this Exhibit H: a) provide electrical service (110 Volt) to the Tank(s) site; b) provide at a minimum a ¾” water service to any site of a Tank(s) site; and c) provide an access road to any Tank(s) site sufficient for the performance of the Inspection Services by ESG. The Inspection Services provided by ESG under the terms of this Appendix N are of a professional nature and shall be performed in accordance with the degree of skill and care ordinarily exercised by members of the storage tanks maintenance profession in the Southeastern United States for similar and comparable water storage tanks.
Appendix O – Painting Highland Avenue and Walton Way Elevated Tanks
ESG proposes to prepare the surface and paint, renovate and repair the interior and exterior of the Walton Way and Highland Avenue elevated water storage tanks. The estimated cost is as follows:
Summary of Costs
Item Description Cost
1 Prepare and paint Highland Avenue Tank $450,000
2 Prepare and paint Walton Way Tank $365,000
Total $815,000
ESG’s cost estimate is Eight Hundred Fifteen Thousand dollars ($815,000). ESG will invoice Augusta monthly on a percent complete basis for this work. The proposal includes all labor, equipment, and materials needed to renovate the interior, exterior and complete the repairs as listed below. All work will be inspected and signed off by a NACE Certified Coating Inspector. The interior renovation will consist of a paint system meeting the AWWA D102-3 ICS-1 paint system as
listed below. Surface Preparation: SSPC-SP10/NACE2 Primer: Tnemec 94 H2O Zinc applied at 2.5 to 3.5 mils dry
Stripe: Tnemec Series 20-15BL applied at 2.0 to 3.0 mils dry Finish: Tnemec Series 141-1255 applied at 10.0 to 12.0 mils dry The exterior renovation paint system Surface Preparation: Pressure wash exterior with rotary nozzle at a minimum of 3500 psi
Seams: Tnemec Series 118 Uni-Bond Mastic, DFT 6-8 mils Primer: Tnemec Series 118 Uni-Bond Mastic, DFT 6-8 mils Finish: Tnemec Series 700 Endura-Shield, DFT 2-3 mils Repairs will be completed per the Bid Specifications per Bid Specification ITB #19-301; any additional repair items will be addressed during the renovation and agreed upon per the specifications. Antenna and site coordination will be in conjunction with the City of Augusta personnel. Work schedule shall limit water storage tank out of service duration to 75 calendar days or less from Notice to Proceed (NTP). Highland Avenue Tank and Walton Way Extension Tanks shall not be out of service at the same time. Highland Avenue tank will take place first and coordinated to not conflict with the Master’s golf tournament. Walton Way work will begin following completion of the Highland Avenue tank and will be coordinated with Augusta Utility Department. All work shall be substantially completed within 365 calendar days of the Notice to Proceed issued for the Highland Avenue Tank with all such extensions of time as may be mutually agreed by the Owner and ESG. Final completion shall be 30 days after substantial completion. It is hereby understood and mutually agreed, by and between ESG and Augusta, that the date of beginning, rate of progress and the time for completion of the work to be done hereunder are ESSENTIAL CONDITIONS of this contract. ESG agrees that said work shall be prosecuted regularly, diligently, and uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is expressly understood and agreed by and between ESG and Augusta, that the time for completion of the work described herein is a reasonable time for completion of the same, taking into consideration the average climatic range and construction conditions prevailing in this locality.
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Amendment No. 9 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Presenter:Wes Byne
Caption:Approve Amendment No. 9 to Agreement with ESG Operations,
Inc. to establish the final budget amount for 2021.
Background:On December 16, 2009, Augusta and ESG Operations, Inc.
(ESG) entered into an Agreement for Operations, Maintenance
and Management Services. Attached is a proposed Amendment
No. 9 from ESG, which sets forth a 2021 budget of
$6,305,622.00. The estimated cost of wastewater treatment
services for 2021 is $6,092,822.00. We have also included an
allowance of $212,800.00 to provide for ESG assistance as may
be needed at the water treatment facilities and other areas within
our system. In addition, the following appendices are also
included in this agreement: Appendix F-1 to this amendment is
the reconciliation of 2019 Year actual cost to the projected cost
in the amount of $528,146.48. This amount is due to significant
increases in chemical costs, biosolids processing cost and
maintenance cost due to elevated flows resulting from higher
than normal rainfall affecting plant operations. Appendix J and
Appendix K continue work began in 2018 to update various
processes and equipment to better address current needs at a cost
of $1,040,400.00. Appendix N $89,000.00 is for continuation of
routine water tank maintenance and inspections that began in
2018. Appendix O is a proposal to task ESG with procuring and
managing the painting of two elevated storage tanks. We had
attempted to bid these tanks previously and the bids were
significantly higher than anticipated. We rejected those bids due
to them being over budget. The $815,000.00 cost proposed by
ESG for this work is approximately $200,000 below the bid
prices previously received.
Analysis:The proposed budget for the operation of our water pollution
control facilities represents a 1.62% average annual rate of
increase over the life of this agreement. The projected increases
are attributed to increased volumes to be treated, anticipated
chemical cost increases and an increase in solids handling
requirements. The additional items included in the appendices
provide needed facility process upgrades and needed services in
our water storage and distribution system.
Financial Impact:$6,305,622.00 for estimated annual Operation and Maintenance
cost. $2,472,546.48 for additional work as described.
Alternatives:Pursue other delivery methods for the proposed additional work.
Recommendation:We recommend approval of Amendment No. 9 to the contract
with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities and additional work as described.
Funds are
Available in the
Following
Accounts:
506043310-5211110 507043420-5425210 506043580-5223211
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
PROJECT CHANGE ORDER
ENTERPRISE ASSET MANAGEMENT (EAM)
PROJECT CHANGE ORDER FORM – CO # 02
Woolpert Project Number: 080674
Work for the above referenced City of Augusta, Georgia Utilities Department (AUD) meter Shop Cityworks
Implementation and Integration with enQuesta CIS is being completed under Augusta Purchase Order
P230073 dated October 21, 2013. The contracted project is to implement Cityworks AMS and build a
custom enterprise software integration per the Statement of Work submitted to AUD on November 5,
2018, and the Change Order Form CO #01 on July 16, 2020.
Summary of Change
Woolpert’s work to implement the integration between Cityworks and enQuesta CIS is dependent on the
timeline of another effort, the customizations to enQuesta CIS, which is outside the scope of this project.
That project has seen several delays a lengthened testing period, and need for a greater number of
coordination meetings than originally scoped. The end date for the project was originally planned for
October 2020 and now has been moved to April 2021. As Woolpert must provide support to the City
through this testing and project period, the change proposed to this scope of work will allow Woolpert
to see the project to completion by providing the following:
• Additional developer support for integration testing while the enQuesta software modification
testing continues beyond the original anticipated schedule
• Additional support through project management; detailed technical testing, end user testing,
and deployment plans as well as technical support for GIS and IT staff
This change order also encompasses an increase in Woolpert staff dedicated to conducting end user
training under Covid-19 travel restrictions, in order to allow for the smaller class sizes which are critical
for successful remote training.
Prepared by: Miles Kelly Date: January 25, 2020
Woolpert Change Order
December 17, 2020 Page 2
Risks
The development of the integrations with enQuesta software depend on customizations to the
enQuesta Application Programming Interfaces (APIs), which is not under the control of Woolpert or in
the scope of this project.
Cost of Services
The fee change associated with the additional activities defined is an increase of $41,000, for a total of
$406,234.00. Individual tasks will be modified as follows:
Modified Tasks Current
Cost New Cost Addition
Task 1: Project Management $39,450.50 $46,250.50 $6,800.00
Task 5.2: Integration Testing $42,730.00 $60,130.00 $17,400.00
Task 6.2: Provide Comprehensive End-User
Training $9,184.00 $17,984.00 $8,800.00
Task 7.1: Provide Ad-Hoc Support $44,188.10 $52,188.10 $8,000.00
Subtotal: Additional cost - CCN 02 $41,000.00
The total contracted amount will be modified as follows:
Current Project Cost $365,234.00
Additional cost - CCN 02 $41,000.00
New Project Cost $406,234.00
City of Augusta Woolpert, Inc.
Signed:
Signed:
Name:
Title:
Date:
Jerry Philpot
Project Manager
____________________________
Name:
Title:
Date:
Jen Kouns
Market Director
______________________________
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Approval of Change Order for the Professional Services Contract with Woolpert, Inc. to implement
Cityworks Asset Management Software (AMS)
Department:Augusta Utilities
Presenter:D. Allen Saxon
Caption:Approve change order for the Cityworks/enQuesta integration
project currently in progress in the amount of $41,000.00 for the
Augusta Utilities Metering and Customer Service Division and
integrate with enQuesta CIS software (ITB 12-221).
Background:The Cityworks/enQuesta integration project is being completed
as part of the original AUD Cityworks Implementation Project
under purchase order P230073. The integration phase of the
project was approved by Commission on 6/14/19 in the amount
$211,011.00. The contracted project with Woolpert, Inc.
involves building a custom software integration between
Cityworks and AUD’s enQuesta Customer Information System
software.
Analysis:Woolpert’s efforts to implement the integration between
Cityworks and enQuesta CIS is dependent on the timeline of the
CIS vendor (Systems & Software), customizations to enQuesta
CIS, which is outside the scope of this project. This project has
seen several delays, a lengthened testing period, and need for a
greater number of coordination meetings than originally scoped.
The end date for the project was originally planned for October
2020 and now has been moved to April 2021. As Woolpert must
provide support to the City through this testing and project
period, the change proposed to this scope of work will allow
Woolpert to see the project to completion by providing the
following: • Additional developer support for integration testing
while the enQuesta software modification testing continues
beyond the original anticipated schedule • Additional support
through project management; detailed technical testing, end user
testing, and deployment plans as well as technical support for
GIS and IT staff This change order also encompasses an increase
in Woolpert staff dedicated to conducting end user training
under Covid-19 travel restrictions, in order to allow for the
smaller class sizes which are critical for successful remote
training.
Financial Impact:Funds are available in the following accounts: 507043490-
5424120/81300015-5424120
Alternatives:No alternatives recommended
Recommendation:Approval of the change order for the Professional Services
contract with Woolpert, Inc. to implement Cityworks and
integrate with CIS enQuesta Software for the AUD Metering
and Customer Service Divisions.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507043490-
5424120/81300015-5424120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Tuesday, August 4, 2020 @ 11:00 a.m. for furnishing for Augusta, GA Utilities
Department. (ZOOM Opening: ID: 912 5659 9247 and Password: 136953)
Bid Item #20-210 Instruments for Water Plant for Augusta, GA – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department, 706-821-2422.
A Pre Bid Conference will be held on Friday, July 17, 2020 @ 10:00 a.m. via ZOOM. (Meeting ID: 968 6302 0377 and Password:
732851)
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, July 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 25, July 2, 9, 16, 2020
Metro Courier June 25, 2020
Meeting ID Topic Start Time End Time User Email Duration (Minutes)
96863020377 Pre Bid Conference - Bid #20-210 Instruments for Water Plant for Augusta, GA - Utilities Department7/17/2020 8:35 7/17/2020 10:15 Shill@augustaga.gov100
Name (Original Name)User Email Join Time Leave Time Duration (Minutes)Guest
Kathy Murry (Shill@augustaga.gov)shill@augustaga.gov 7/17/2020 8:35 7/17/2020 10:15 100
Doreen Holmes 7/17/2020 9:43 7/17/2020 9:44 1
Phyllis Johnson (Doreen Holmes)7/17/2020 9:44 7/17/2020 10:15 31
Swannette Jones sjones2@augustaga.gov7/17/2020 9:51 7/17/2020 9:51 1
Swannette Jones sjones2@augustaga.gov7/17/2020 9:54 7/17/2020 9:58 4
Darrell White 7/17/2020 9:55 7/17/2020 9:58 3
Darrell White 7/17/2020 9:58 7/17/2020 10:15 17
Swannette Jones sjones2@augustaga.gov7/17/2020 9:58 7/17/2020 10:14 17
Jason Bott 7/17/2020 9:58 7/17/2020 9:59 1
benfor 7/17/2020 9:59 7/17/2020 9:59 1
Kaan Cuce kaancuce@gmail.com 7/17/2020 9:59 7/17/2020 9:59 1
Steve Orton 7/17/2020 9:59 7/17/2020 9:59 1
Kaan Cuce kaancuce@gmail.com 7/17/2020 9:59 7/17/2020 10:15 16
Jason Bott 7/17/2020 9:59 7/17/2020 10:15 16
benfor 7/17/2020 9:59 7/17/2020 10:14 16
Lindsay Truxal lindsay.exstrom@gmail.com7/17/2020 9:59 7/17/2020 10:00 1
Steve Orton 7/17/2020 9:59 7/17/2020 10:15 16
Lindsay Truxal lindsay.exstrom@gmail.com7/17/2020 10:00 7/17/2020 10:02 3
jim.merz 7/17/2020 10:01 7/17/2020 10:01 1
14028025253 7/17/2020 10:01 7/17/2020 10:15 14
17068367283 7/17/2020 10:01 7/17/2020 10:15 14
Lindsay Truxal lindsay.exstrom@gmail.com7/17/2020 10:04 7/17/2020 10:06 2
Lindsay Truxal lindsay.exstrom@gmail.com7/17/2020 10:06 7/17/2020 10:15 9
Gregory 7/17/2020 10:07 7/17/2020 10:07 1
Gregory 7/17/2020 10:07 7/17/2020 10:15 8
jim.merz 7/17/2020 10:01 7/17/2020 10:15 14
20-210 Instruments for Water Plant for Augusta, GA – Utilities Department
Participants
16
OFFICIAL
Control Southern, Inc.
3850 Lakefield Drive
Swanee, Ga 30024
Swan Analytical USA Inc.
225 Larkin Drive Unit 4
Wheelong. IL 60090
Rosemont Inc.
6021 Innovation Blvd.
Shakopee, MN 55379
Micro Motion Inc. 7070
Winchester Circle
Boulder, CO 80301
Yes Yes Yes Yes
1265507 1273736 232513 232513
Yes Yes Yes Yes
Yes Yes Yes Yes
1 Diff. Press transmitter No Bid No Bid 1687.16 No Bid
2 Pressure multivarible Transmitter No Bid No Bid 2822.14 No Bid
3 Pressure transmitter No Bid No Bid 2100.30 No Bid
4 Pressure transmitter No Bid No Bid 1894.53 No Bid
5 Manifold No Bid No Bid 224.34 No Bid
6 Radar Level Transmitter No Bid No Bid 3214.43 No Bid
7 Guided Wave Radar No Bid No Bid 2759.15 No Bid
8 Wireless Gateway + Field Link 100
instruments No Bid No Bid 4355.39 No Bid
9 Wireless Gateway + Field Link 25
instruments No Bid No Bid 2514.44 No Bid
10 Inline wireless pressure transmitter No Bid No Bid 3422.41 No Bid
11 Wireless Instrument Battery No Bid No Bid 192.69 No Bid
12 Wireless Instrument Battery No Bid No Bid 131.70 No Bid
13 Wireless Gauge Battery No Bid No Bid 80.75 No Bid
14 Inline wireless pressure transmitter No Bid No Bid 3633.97 No Bid
15 Wireless pressure transmitter No Bid No Bid 3667.26 No Bid
16 Wireless pressure transmitter No Bid No Bid 3878.83 No Bid
17 Wireless acoustic transmitter No Bid No Bid 1022.91 No Bid
18 Wireless discrete transmitter No Bid No Bid 2076.33 No Bid
19 Wireless guided radat No Bid No Bid 4165.30 No Bid
20 Wireless temp. transmitter No Bid No Bid 3500.38 No Bid
21 1420 Wireless gateway No Bid No Bid 4822.58 No Bid
22 Wireless Gage No Bid No Bid 1299.66 No Bid
23 Wireless Gage No Bid No Bid 1299.66 No Bid
24 Manifold No Bid No Bid 457.06 No Bid
25 Manifold No Bid No Bid 487.33 No Bid
26 Conductivity Sensor No Bid No Bid 1145.36 No Bid
Addendum 1
SAVE
Bid Item #20-210 Instruments for Water Plant
for Augusta, GA - Utilities Department
Due: Tuesday, August 4, 2020 @ 11:00 a.m.
Vendors
Total Number Specifications Mailed Out: 14
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 9
Georgia Procurement Registry: 124
Pre-Bid/Telephone Conference: 14
Total packages submitted: 4
Total Noncompliant: 0
0
Attachment B
E-Verify
Page 1 of 3
OFFICIAL
Control Southern, Inc.
3850 Lakefield Drive
Swanee, Ga 30024
Swan Analytical USA Inc.
225 Larkin Drive Unit 4
Wheelong. IL 60090
Rosemont Inc.
6021 Innovation Blvd.
Shakopee, MN 55379
Micro Motion Inc. 7070
Winchester Circle
Boulder, CO 80301
Bid Item #20-210 Instruments for Water Plant
for Augusta, GA - Utilities Department
Due: Tuesday, August 4, 2020 @ 11:00 a.m.
Vendors
Total Number Specifications Mailed Out: 14
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 9
Georgia Procurement Registry: 124
Pre-Bid/Telephone Conference: 14
Total packages submitted: 4
Total Noncompliant: 0
0
Attachment B27Dissolved Oxygen sensor No Bid No Bid 681.86 No Bid
28 10 PH probe No Bid No Bid 588.13 No Bid
29 PH No Bid No Bid 642.72 No Bid
30 transmitter HT No Bid No Bid 1622.25 No Bid
31 Handheld Communicator Programmer No Bid No Bid No Bid No Bid
32 AMS DEVICE MANAGER APP; SERVER
PLUS STATION; 500 TAGS $10,336.42 No Bid No Bid No Bid
33 ONLINE INTERFACE; 500 TAGS $12,929.05 No Bid No Bid No Bid
34 SMART WIRELESS INTERFACE $335.00 No Bid No Bid No Bid
35 Trex $9,249.00 No Bid No Bid No Bid
36 AMS WIRELESS SNAP-ON APLICATION $1,153.89 No Bid No Bid No Bid
37 MultiRanger 100/200 No Bid No Bid No Bid No Bid
38 XRS-5 Transducer No Bid No Bid No Bid No Bid
39 XPS-10 No Bid No Bid No Bid No Bid
40 XPS-15 No Bid No Bid No Bid No Bid
41 XPS-30 No Bid No Bid No Bid No Bid
42 Mag Meter Transmitter No Bid No Bid No Bid $3,471.57
43 1/2 mag Meter No Bid No Bid No Bid $3,643.95
44 1 inch mag meter No Bid No Bid No Bid $2,724.93
45 1.5 inch mag meter No Bid No Bid No Bid $2,873.85
46 2.0 inch Mag Meter No Bid No Bid No Bid $2,966.67
47 3.0 inch Mag Meter No Bid No Bid No Bid $3,197.70
48 4.0 inch Mag Meter No Bid No Bid No Bid $3,661.29
49 6.0 Inch Mag meter No Bid No Bid No Bid $4,399.26
50 8.0 inch Mag Meter No Bid No Bid No Bid $4,919.46
51 10.0 Inch Mag Meter No Bid No Bid No Bid $7,261.89
52 12.0 inch Mag Meter No Bid No Bid No Bid $8,407.35
53 14.0 Mag Meter No Bid No Bid No Bid $10,643.70
54 16.0 inch Mag Meter No Bid No Bid No Bid $11,684.10
55 18.0 inch mag meter No Bid No Bid No Bid $13,816.41
56 20.0 Mag Meter No Bid No Bid No Bid $15,245.43
Page 2 of 3
OFFICIAL
Control Southern, Inc.
3850 Lakefield Drive
Swanee, Ga 30024
Swan Analytical USA Inc.
225 Larkin Drive Unit 4
Wheelong. IL 60090
Rosemont Inc.
6021 Innovation Blvd.
Shakopee, MN 55379
Micro Motion Inc. 7070
Winchester Circle
Boulder, CO 80301
Bid Item #20-210 Instruments for Water Plant
for Augusta, GA - Utilities Department
Due: Tuesday, August 4, 2020 @ 11:00 a.m.
Vendors
Total Number Specifications Mailed Out: 14
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 9
Georgia Procurement Registry: 124
Pre-Bid/Telephone Conference: 14
Total packages submitted: 4
Total Noncompliant: 0
0
Attachment B5724.0 Inch Mag Meter No Bid No Bid No Bid $17,716.89
58 28 inch mag meter No Bid No Bid No Bid N/A
59 30 inch mag meter No Bid No Bid No Bid $22,657.77
60 32 inch mag meter No Bid No Bid No Bid N/A
61 36 inch mag meter No Bid No Bid No Bid $27,027.96
62 40 inch mag meter No Bid No Bid No Bid $28,207.08
63 42 inch mag meter No Bid No Bid No Bid $27,072.84
64 48 inch mag meter No Bid No Bid No Bid $29,560.11
65 Coriolis flow meter No Bid No Bid No Bid $2,998.45
66 1/12th meter No Bid No Bid No Bid $7,496.58
67 Micro Motion Coriolis MVD
multivariable flow and No Bid No Bid No Bid $3,244.15
68 Micro Motion Coriolis ELITE sensor; 1/4-
inch; No Bid No Bid No Bid $9,337.51
69 Micro Motion Coriolis ELITE sensor; 1/10-
inch; No Bid No Bid No Bid $8,907.99
70 Micro Motion Coriolis ELITE sensor No Bid No Bid No Bid $9,183.72
71 Submersible level Transducer No Bid No Bid No Bid No Bid
72 0-30 psig pressure transmitter No Bid No Bid No Bid No Bid
73 0-200psig pressure transmitter No Bid No Bid No Bid No Bid
74 Cl17 with standpipe No Bid No Bid No Bid No Bid
75 SC200 Controller, AC-DC, 2 Dig No Bid No Bid No Bid No Bid
76 aa Free Chlorine set No Bid No Bid No Bid No Bid
77 PHd Differential PH No Bid No Bid No Bid No Bid
78 Monitor AM Turbiwell W/Led No Bid $4,400.00 No Bid No Bid
3 Weeks ARO Yes YesExceptions Noted
Page 3 of 3
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Approve Bid Recommendation for Instruments for Water Plants (Bid Item 20-210)
Department:Utilities
Presenter:Wes Byne
Caption:Approve Bid Recommendation for Instruments for Water Plants
(Bid Item 20-210).
Background:The Utilities Department utilizes various control and monitoring
instruments throughout the water system. In order to ensure
system reliability we requested bids for replacement units and
parts that will potentially be needed during the year. We
received responses from four bidders for the various items
requested as indicated on the bid tabulation attached.
Analysis:Per the requirements of the Augusta Code, the item was sent out
for bid by the Procurement Department. We have reviewed the
bids provided and have highlighted the items recommended to
be awarded to the various bidders based on the pricing provided.
Financial Impact:Items from this bid will be purchased as needed from budgeted
funds.
Alternatives:Reject bids and re-advertise. (Not Recommended)
Recommendation:It is our recommendation that the bid items be awarded to the
compliant vendors with the lowest cost as noted on the attached
bid tabulation.
Funds are
Available in the
Following
Accounts:
Various funds based on location product will be used.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting VirtuaVTeleconference - 2l13l202l
ATTENDANCE:
Present: Hons. Garrett, chairman; Hasan, vice chairman; McKnight,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Johnson, member.
ENGINEERING SERVICES
1. Motion to approve the minutes of the Engineering Services Committee held Item
on February 9,2021. Action:
Approved
Motions
Motion
Type
Approve
www.augustaga.gov
Motion Text
Motion to
approve.
Motion Passes
3-0.
Made By
Commissioner
Ben Hasan
Seconded By
Commissioner
Catherine Smith-
McKnight
Motion
Result
Passes
Engineering Services Committee Meeting
3/9/2021 1:15 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on February 23, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
South Atlantic Water Science Center
1770 Corporate Drive, Suite 500
Norcross, Georgia 30093
Phone: (678) 924-6700 Fax: (678) 924-6710
http://www.usgs.gov/water/southatlantic
Customer Number: 6000001138
Agreement Number: 21MPJFAG0000006
TIN: 582204274
Fixed Cost Agreement: YES
January 27, 2021
Mr. Allen Saxon, Interim Director
Augusta Utilities Department
452 Walker Street, Suite 200, Augusta, Georgia 30901
Dear Mr. Saxon:
Enclosed please find two copies of the Joint Funding Agreement (JFA) with original signatures for the project entitled “Ground-
Water Monitoring Program for the Augusta-Richmond County area, Georgia” as described in the enclosed proposal and dated
January 2021, and made part of this agreement. This agreement is entered into by the USGS under authority of 43 USC 36C; 43
USC 50; and 43 USC 50b.
This JFA covers the period beginning on January 1, 2021 and ending on December 31, 2021. The contribution from the USGS
will increase from last year by $38,250, to $132,000 with a contribution from the Augusta Utilitites Department, Augusta,
Georgia that will increase from last year by $2,976, to $102,200. The total cost is $234,200. This amount will allow for the
continued operation of 4 real-time wells, annual data-collection efforts during the summer of 2021, data input into the National
Water Information System data base, data inspection, completion of the groundwater model, and publication of the groundwater
model in a USGS Scientific Investigations Report and Data Release.
Please have both copies signed by an authorized official(s), retaining one copy for your records, and returning the other to the
attention of Angel Spencer, Administrative Officer, at the address shown above. Work cannot be started or continued until we
receive the signed agreement. All work performed with funds from this agreement will be conducted on a fixed-price basis.
Billing for this JFA will be rendered quarterly. Please do not send a check at this time as you will be billed at a later date which
will include payment instructions with the address for mailing your check. The results of all work under this agreement will be
available for publication by the U.S. Geological Survey.
If you have any questions or require additional information please contact Gerard Gonthier, Hydrologist, at 678-924-6646 or via
email at gonthier@usgs.gov.
Sincerely,
Victor Engel, Director
USGS South Atlantic Water Science Center
DUNS# 191497072
Form 9-1366
(April 2015)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
FOR
Water Resource Investigations
Agreement#: 21MPJFAG0000006
Customer#: 6000001138
Project #: MP00
TIN #: 58-2204274
USGS DUNS #: 191497072
Fixed Cost Agreement YES[ X ] NO[ ]
THIS AGREEMENT is entered into as of the January 1, 2021, by the U.S. GEOLOGICAL SURVEY, South Atlantic
Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Augusta
Utilities Department party of the second part.
1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation Water Resource Investigations (per attachment), herein called
the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00
(a) $132,000 by the party of the first part during the period
January 1, 2021 to December 31, 2021
(b) $102,200 by the party of the second part during the period
January 1, 2021 to December 31, 2021
(c) Contributions are provided by the party of the first part through other USGS regional or national
programs, in the amount of : $0.00
Description of the USGS regional/national program: N/A
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties
(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review
by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or
their authorized representatives. The methods employed in the field and office shall be those adopted by the party of
the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall be
open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
8. The maps, records or reports resulting from this program shall be made available to the public as promptly as
possible. The maps, records or reports normally will be published by the party of the first part. However, the party of
the second part reserves the right to publish the results of this program and, if already published by the party of the
first part shall, upon request; be furnished by the party of the first part; at cost, impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared. The maps, records or reports published by
either party shall contain a statement of the cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing documents are
to be rendered quarterly. Payments of bills are due within 60 days after the billing date. If not paid by the due date,
interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is
delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.).
Form 9-1366
(April 2015)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
FOR
Water Resource Investigations
Agreement#: 21MPJFAG0000006
Customer#: 6000001138
Project #: MP00
TIN #: 58-2204274
USGS DUNS #: 191497072
USGS Technical Point of Contact
Name: Gerard Gonthier
Hydrologist
Address: 1770 Corporate Drive Suite 500
Norcross, GA 30093
Telephone: (678) 924-6646
Fax: (678) 924-6710
Email: gonthier@usgs.gov
Customer Technical Point of Contact
Name: Allen Saxon
Interim Director
Address: 452 Walker Street, Suite 200
Augusta, GA 30901
Telephone: (706) 821-1851
Fax: (706) 821-1859
Email: asaxon@augustaga.gov
USGS Billing Point of Contact
Name: Crystal Stallworth
Budget Analyst
Address: 1770 Corporate Drive Suite 500
Norcross, GA 30093
Telephone: (678) 924-6691
Fax: (678) 924-6710
Email: castallw@usgs.gov
Customer Billing Point of Contact
Name: Allen Saxon
Interim Director
Address: 452 Walker Street, Suite 200
Augusta, GA 30901
Telephone: (706) 821-1851
Fax: (706) 821-1859
Email: asaxon@augustaga.gov
U.S. Geological Survey
United States
Department of Interior
Signature
By_______________________ Date:
Name: Victor Engel
Title: Director
Augusta Utilities Department
Signatures
By_______________________ Date: _________
Name:
Title:
By_______________________ Date: _________
Name:
Title:
By_______________________ Date: _________
Name:
Title:
Engineering Services Committee Meeting
3/9/2021 1:15 PM
USGS Agreement for Groundwater Monitoring
Department:Utilities
Presenter:Wes Byne
Caption:Authorize the execution of a Joint Funding Agreement with the
U. S. Department of the Interior U. S. Geological Survey
(USGS) for the operation, modeling and analyzing of monitoring
wells to investigate water levels and water quality for Augusta's
groundwater production facilities.
Background:Monitoring groundwater levels and quality is important for
protection and effective management of our water resources.
The Augusta water supply at our three groundwater production
facilities draws water from the Dublin-Midville aquifer system.
The continuation of the monitoring program that is being
proposed will provide valuable information to protect this
important water source for Augusta. The attached proposed
agreement for year 2021 sets the cost at $102,200.00.
Analysis:The proposed program is to continue monitoring the current
groundwater levels, flow directions and water quality in the
Dublin-Midville aquifer system up-gradient of our three
established well fields. The data gathered from the monitoring
process will provide information to support water management
and water quality protection for our production facilities. This
program also includes a groundwater modeling component. This
program is an important part of our efforts to insure the future
availability of groundwater as a valuable component of our
water production capabilities. As such, we believe that the
continuation of our ongoing partnership with the USGS into the
foreseeable future is highly desirable. Since this needs to be an
ongoing commitment we believe that this agreement should be
approved and authorized for annual renewal for an additional
three years unless the cost increases above $115,000 in any year.
Financial Impact:$102,200.00 is within the budgeted amount included in our
approved 2021 budget for this expense.
Alternatives:No feasible alternatives.
Recommendation:We recommend the Commission authorize the execution of the
proposed agreement with the USGS for the year 2021 in the
amount of $102,200.00. We further recommend authorization to
renew this agreement annually for an additional three years as
long as the annual cost does not exceed $115,000.
Funds are
Available in the
Following
Accounts:
506043540/5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission