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HomeMy WebLinkAbout2021-02-09 Meeting Minutes Engineering Services Committee Meeting Virtual/Teleconference - 2/9/2021 ATTENDANCE: Present: Hons. Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to approve adjusting daily landfill operation schedule as recommended by Engineering Director. (Requested by Commissioner Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this be added to the agenda with no objection. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 2. Approve to Supplement Construction Contract to E R Snell Contactor, Inc. in the amount of $87,978.36 for completing the supplemental Traffic Operation needed improvements in conjunction with the Transportation Investment Act (TIA) Project, 15th Street Pedestrian Improvements Project as requested by AED . Bid 18-260. Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Jordan Johnson Passes 3. Motion to approve to Supplement Construction Two to Superior Construction Company Southeast, LLC in the amount of $550,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by AED . Bid 19-291 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 4. Motion to approve supplemental funding (SA2) for Engineering Phases of Design Consultant Services Agreement to Hussy Gay Bell (HGB) in the amount of $198,700 for the Broad Street Improvements Project as requested by the AED. RFP 18-311. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 5. Approve the revised upfront construction cost of $150,000 on the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST IV account and ongoing operations and maintenance in annual street lighting budget. Requested by AED Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 6. Motion to approve and authorize the Augusta Engineering Department to accept and receive REBC grant from Georgia Department of Transportation (GDOT) for 13th Street (SR4) Enhancement and Beautification in conjunction with TIA funded 13 Street (SR4) Improvements Project. Requested by AED Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes 7. Update on status of Methane Gas production at the landfill; and the amount generated by this system from 2018, 2019 and 2020. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be received as information without objection. 8. Motion to approve the minutes of the Engineering Services Committee held on March 10, 2020. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Jordan Johnson Passes 9. Motion to approve continued funding of the current “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT Geotech)” Services Contract in the amount of $1,000,000 as requested by AED. RFP 19-179 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 10. Approve continued funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) Contract in the amount of $500,000 as requested by AED. RFP 19-241 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Catherine Smith- McKnight Passes 11. Motion to approve entering into Memorandum of Understanding (MOU) with Phinizy Center for Water Science (Nonprofit Organization) to assist Augusta Engineering Department (AED) with implementing Section 319(h) grant supported activities that are designed for stream water quality restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. Requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Commissioner Jordan Johnson Passes Hasan out. Motion Passes 3-0. Commissioner Catherine Smith- McKnight www.augustaga.gov Engineering Services Committee Meeting 2/9/2021 1:15 PM Attendance 2/9/21 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/9/2021 1:15 PM Daily Landfill Operation Schedule Department: Presenter: Caption:Motion to approve adjusting daily landfill operation schedule as recommended by Engineering Director. (Requested by Commissioner Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 1785 Oak Road Snellville, GA 30078 PROPOSAL & CONTRACT Date January 26, 2021 Augusta Engineering Department 452 Walker St. Augusta , GA 30901 15th ST. FINAL CHANGE ORDER Estimator: Chip Price E.R. Snell Contractor, Inc., subject to the terms and conditions following and hereinafter stated, proposes to furnish all labor, material and equipment required for the performance of the following described work in connection with construction or improvements at the above stated project. DOT REVISIONS TRAFFIC SIGNALS SIGNAL #2 LANEY WALKER LS 1 $ 4,235.68 $ 4,235.68 SIGNAL #3 POPE ST. LS 1 $ 11,584.59 $ 11,584.59 SIGNAL #4 WALTON WAY LS 1 $ 10,319.09 $ 10,319.09 TRAFFIC CONTROL FOR ALL SIGNALS LS 1 $ 7,200.00 $ 7,200.00 SOLAR POWERED LIGHTED CROSSWALK LS 1 $ 31,532.00 $ 31,532.00 15TH STREET REMOVE EXISTING LIGHTING LS 1 $ 23,107.00 $ 23,107.00 TOTAL FOR CHANGE ORDER $ 87,978.36 Prepared By Chip Price Date 01/26/21 Acceptance of Proposal Date Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110-T15040146 to Supplement Construction in the amount of $87,978.36 to E R Snell Contractor for the 15th Street Pedestrian Improvements Project. Funding is in the project TIA Discretionary funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI 373,510$ SPLOST Phase VI 382,610$ TIA Discretionary 109,080$ TIA Funds 5,652,600$ TIA Funds 93,480$ TIA Discretionary 87,980$ 6,699,260$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110-T15040146 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements 1 of 4 1/29/2021 Augusta-Richmond County, Georgia CPB#371-041110-T15040146 CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VI (373,510)$ -$ (373,510)$ 328-041110-5212115 210328103 SPLOST PHASE VI (382,610)$ (382,610)$ 328-041110-5212115 210328103 TIA DISCRETIONARY (109,080)$ (87,980)$ (197,060)$ TIA Funds (5,746,080)$ (5,746,080)$ 371-041110-T15040146 TOTAL SOURCES:(6,611,280)$ (87,980)$ (6,699,260)$ USE OF FUNDS ENGINEERING 328-041110-5212115 756,120$ -$ 756,120$ TIA DISCRETIONARY 109,080$ 87,980$ 197,060$ TIA FUNDS 5,746,080$ 5,746,080$ TOTAL USES:6,611,280$ 87,980$ 6,699,260$ 2 of 4 1/29/2021 3 of 4 1/29/2021 4 of 4 1/29/2021 Engineering Services Committee Meeting 2/9/2021 1:15 PM 15th Street Pedestrian Improvements Project (John C Calhoun to Central Ave) Department:Engineering Presenter: Caption:Approve to Supplement Construction Contract to E R Snell Contactor, Inc. in the amount of $87,978.36 for completing the supplemental Traffic Operation needed improvements in conjunction with the Transportation Investment Act (TIA) Project, 15th Street Pedestrian Improvements Project as requested by AED . Bid 18-260. Background:Currently, E.R. Snell Contactor, Inc. is under contract with Augusta, GA for Transportation Investment Act (TIA) Project, 15th Street Pedestrian Improvements. The Augusta Commission awarded this contract on December 15, 2018. During the construction phase additional improvements to Traffic Signals and Pedestrian Crosswalk were identified. With a section of this road being a state road, AED coordinated these changes with GDOT and got GDOT approval . To keep the project on schedule and avoid standby time expenses, AED proceeded with this work. Analysis:E.R. Snell Contractor, Inc. is currently under contract with Augusta, GA/Augusta Engineering for 15th Street Pedestrian Improvements work and the cost provided of $87,978.36. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:Funds are available in the amount of $87,978.36 TIA discretionary funds. Alternatives:Do not approve and find alternative to complete Laney Walker Blvd. needed improvements. Recommendation:Approve to Supplement Construction Contract to E R Snell Contactor, Inc. in the amount of $87,978.36 for completing supplemental Laney Walker roadway section needed Improvements in conjunction with Transportation Investment Act (TIA) Project, 15th Street Pedestrian Improvements Project as requested by AED. Bid 18-260. Funds are Available in the Following Accounts: TIA Discretionary Funds 235-041110-5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to Supplement Construction Two to Superior Construction Company Southeast, LLC in the amount Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 992,200$ TIA Construction 8,000,000$ LMIG FUNDS 1,000,000$ TIA Discretionary 1,500,000$ TIA Discretionary 158,202$ LMIG FY2021FUNDS 550,000$ 12,200,402$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 of $550,000 for Transportation Investment Act (TIA) project subject to bonds as requested by AED. Funding is available in GDOT LMIG FY 2021 funds. 1/20/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920)($200,920) TIA Project 371-041110/5212115-T15041217 ($791,280)($791,280) TIA Project 371-041110-T15041217 ($8,000,000)($8,000,000) GDOT LMIG Funds ($1,000,000)($1,000,000) TIA Discretionary ($1,500,000)($1,500,000) TIA Discretionary ($158,202)($158,202) GDOT LMIG 2021 ($550,000) ($550,000) TOTAL SOURCES: ($11,650,402) ($550,000) ($12,200,402) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041217 $992,200 $992,200 TIA Project 371-041110-5414110-T15041217 $8,000,000 $8,000,000 GDOT LMIG Funds 371-041110-5414110 $1,000,000 $1,000,000 TIA Discretionary 235-041110-5414110 $1,500,000 $1,500,000 TIA Discretionary 235-041110-5414110 $158,202 $158,202 GDOT LMIG 2021 $550,000 $550,000 TOTAL USES: $11,650,402 $550,000 $12,200,402 1/20/2021 Engineering Services Committee Meeting 2/9/2021 1:15 PM 5th Street Over the Savannah River –Bridge Repair and Restoration Project TIA Project#RC07- 001217/PI#0011418 Bid #19-291 File Reference: 21– 014(T) Department:Engineering Presenter: Caption:Motion to approve to Supplement Construction Two to Superior Construction Company Southeast, LLC in the amount of $550,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by AED . Bid 19-291 Background:Currently, Superior Construction Company Southeast, LLC is under contract with Augusta, GA for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River (Bridge Repair and Restoration) Improvements Project. The Augusta Commission awarded this contract on December 17, 2019. Project construction total cost is $11,559,000.00. However, certain improvements were placed on hold for later release and the initial award amount was limited to $10,500,000.00. Bridge rehabilitation work is progressing and is at a stage that remaining items need to be added to keep project completion as scheduled. To maintain project schedule and avoid standby time cost, supplementing the subject contract is a cost effective way to complete the remaining improvements . Analysis:Superior Construction Company Southeast, LLC is currently under contract with Augusta, GA/Augusta Engineering for 5th Street Bridge over Savannah River (Bridge Repair and Restoration)) Improvements work. Bridge rehabilitation work is progressing and is at a stage that remaining items need to be added to keep project completion as scheduled. The Supplement amount is the same amount that the contractor provided in the accepted total bid amount. Financial Impact:GDOT LMIG FY2021 Funds. Alternatives: 1) Do not approve and find alternative to complete warranted improvements and meet TIA project completion schedule. Recommendation:Approve to Supplement Construction Two to Superior Construction Company Southeast, LLC in the amount of $550,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects as requested by AED. Bid 19-291 Funds are Available in the Following Accounts: GDOT LMIG FY2021 Funds 335-041110 REVIEWED AND APPROVED BY: Attachment A December 10, 2020 TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 1 of 5 Attachment A - Scope of Work TIA Band 3 Broad Street Improvement Project James Brown Linear Park Augusta Engineering Department 12/10/2020 The scope of work presented below is prepared by Barge Design Solutions for Hussey Gay Bell and the Augusta Engineering Department in association with the TIA Band 3 Broad Street Improvement Project in the City of Augusta. I. Project Description II. Scope of Services III. Project Understanding, Assumptions, and Exclusions IV. Time of Performance V. Client’s Responsibilities VI. Compensation I. Project Description An exciting opportunity within the Broad Street Improvement Project has emerged to transform the streetscape improvements for a segment of the street to a signature linear park. The Hussey Gay Bell (HGB)/Barge Design Solutions (Barge) team propose to fully design the James Brown Linear Park, located on Broad Street between the 650 linear- foot block between James Brown Boulevard and 8th Street. Based on the schematic design proposed to the City in April 2020 and revised again in July 2020, the approximately 2.5-acre James Brown Linear Park will include the following features: • Relocated James Brown bronze statue set within an interpretive area of decorative hardscape and signage elements that convey James Brown’s life story. • Central plaza aligned with the Atlantic Commons includes musical/audio element, decorative hardscape and a water feature. • Locations designed for local, informal music performances. • Decorative paving and patterning that extends from building-face to building- face through, across and the length of the median park. • Extensive custom shade structures along the linear park promenade. • Location for new art piece. • Site furnishings, amenities, and site utilities to promote flexible and multiple uses and events. Barge anticipates that the following design disciplines will be involved: landscape architecture, fountain/water feature design, audio design, irrigation design, and civil, electrical, plumbing and structural engineering. Compared with the cost of constructing an improved streetscape at the same location Attachment A December 10, 2020 TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 2 of 5 (approximately $1.5M), the cost to complete the James Brown Linear Park is significantly higher (approximately $4.2M) due to the additional customized park features and unique amenities. It is our understanding that the proposed scope of work would be additive to the existing Broad Street Improvement project scope and not generate an additional bid package or construction phase. This scope of services is based on the understanding that the James Brown Linear Park design would be let and constructed at the same time as the larger Broad Street Improvement project. II. Scope of Services A. Task 1 – Program Refinements and Stakeholder Engagement The HGB/Barge team will conduct the following tasks: 1. Review / coordination meetings with Augusta Engineering Department (AED). 2. Stakeholder meetings (3 review meetings) and follow-up coordination with Augusta Chamber, Visit Savannah and other stakeholders as identified by AED. 3. Schematic design layout refinements based on input from stakeholders. 4. Revised cost opinions of schematic design. 5. Two (2) photorealistic renderings for project promotion. B. Task 2 – Preliminary Design The Barge team will perform the following tasks associated with the Preliminary Plans Phase necessary to complete the linear park design: 1. Prepare typical sections and enlarged plans as it relates to the linear park design. 2. Coordinate linear park design and layout with roadway plans. 3. Prepare preliminary plans. 4. Prepare draft provisions as it relates to the linear park design. 5. Prepare construction details. 6. Prepare updated Opinion of Probable Construction Cost (OPCC) (using Barge’s method and not utilizing GDOT CES). 7. Prepare field plan review plans as part of the overall submittal for Broad Street. 8. Address field plan review comments specific to the specialized design of the linear park. C. Task 3 – Final Design The Barge team will conduct the following tasks associated with the Final Plans Phase necessary to complete the linear park design: 1. Prepare revised typical sections and enlarged plans for the linear park design. 2. Continue to coordinate linear park design and layout with roadway plans. 3. Prepare final plans. 4. Prepare Special Provisions as it relates to the linear park design. 5. Prepare construction details. 6. Prepare updated Opinion of Probable Construction Cost (again, not utilizing GDOT CES). 7. Prepare FFPR related to the above-mentioned scope as part of the overall Attachment A December 10, 2020 TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 3 of 5 submittal for Broad Street. 8. Address FFPR comments specific to the specialized design of the linear park. 9. Contribute to Detailed Construction Quantities, Opinion of Probable Cost related to the above-mentioned scope. 10. Prepare/submit final plans as part of overall submittal for Broad Street. 11. Revise plans, prepare amendments during bidding process. D. Task 4 – Limited Construction Phase Services The HGB/Barge team will perform the limited Construction Phase services tasks related to the above-mentioned scope necessary to bid the project: 1. Pre-Bid Meeting Attendance. 2. Review Bid RFIs and Addenda. 3. Review bids as it relates to the above-mentioned scope. 4. No Owner Architect Contractor (OAC) meetings or construction site visits are included in this scope of work but Barge would be pleased to provide, as an additional service, attendance at OAC meetings and to conduct site walks and prepare reports during construction. III. Project Understandings, Assumptions, and Exclusions A. The HGB/Barge team will provide the above-noted services based upon a given set of assumptions. These assumptions are as follows. 1. Construction budget is assumed to be $4,200,000. 2. Permit, recording fees, etc., are to be paid by the Client/Owner. 3. Design will not be phased, and one set of Broad Street construction documents will be produced that will include the documentation for the James Brown Linear Park. 4. Design services will include structural, site electrical and plumbing, audio/sound design, water feature design and irrigation, as necessary. 5. Appropriate sanitary sewer, water, gas, electric, and communication services are available to the site; offsite utility design services can be provided as an additional service. 6. There are no historical structures involved with the project. 7. Adequate water supply and pressure is available to achieve required fire protection flows and pressures, as well as water feature flows and pressures. 8. Adequate sanitary sewer service is available such that no pretreatment or lift station design is required. 9. Design fee is based upon the schematic site plan (Attachment B), as developed by the HGB/Barge team and last revised in July 2020. Modification or changing of the Attachment A December 10, 2020 TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 4 of 5 site plan may require additional services, depending upon the scope and timing of changes. 10. Irrigation is to be from a domestic water source, and no supplemental pumping systems are required. 11. Playground equipment is not included in the scope. 12. Geotechnical report will be provided by others. 13. Schedule is dependent upon the timely receipt of critical information, such as final site plan, building footprints with utility points of connection, responses from regulatory authorities, and Owner/Contractor/Property Owners. Information to be provided by others will be received in a timely manner that corresponds to the civil engineering/site development project schedule. If the information is not received in a timely manner, then additional design fees may be required. B. The following excluded services can be provided as an additional service with an appropriate adjustment in fees. 1. Record drawing preparation based upon markups prepared by the general contractor. 2. Services resulting from significant changes in general scope or character of the project or its design. 3. Design revisions requested by those outside the project team and stakeholders beyond the Task 1 Program Refinements & Stakeholder Engagement Phase. 4. Site renderings, other than those noted in Task 1 scope of services. 5. Additional review meetings with client and/or design teams. 6. Preparation of multiple, separate construction contract packages. 7. Opinion of probable construction cost, except as otherwise noted. 8. LEED certification. 9. Retaining wall design. 10. Sanitary sewer lift station design. 11. Traffic study and traffic signal design. 12. Offsite utility design services. It is understood and agreed that Barge’s services under this agreement do not include project observation or review of the Contractor’s performance or any other construction- phase services, and that such services will be provided by the Client. The Client assumes all responsibility for interpretation of the contract documents and for construction observation, and the Client waives any claims against Barge that may in any way be connected thereto. IV. Time of Performance The HGB/Barge team is prepared to begin work within two (2) weeks upon receipt of a signed professional services agreement or written authorization to proceed. Barge and Client are aware that many factors outside HGB/Barge team’s control may affect Attachment A December 10, 2020 TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 5 of 5 HGB/Barge team’s ability to complete the services to be provided under this Agreement. HGB/Barge team’s will perform these services with reasonable diligence and expediency, consistent with sound professional practices. V. Client’s Responsibilities The HGB/Barge team’s strives to work closely with our clients. In order for the project team to function efficiently, certain information is needed to be provided by the Client and other interested stakeholders in a timely manner. These items and responsibilities are noted below. A. Provide information as required to support development of HGB/Barge team’s scope, as required in the project agreement for services. B. Provide review comments in a timely manner. To meet the proposed schedule, we anticipate short review periods of two to three business days by City staff at key deliverable milestones and general buy-in and consensus from the other design team members during the monthly review meetings. C. Provide single point of contact for project coordination purposes. D. Coordination of stakeholder meetings, including public announcements/invitations, providing meeting space, meeting information, and associated expenses will be provided by Client. VI. Compensation The compensation to be paid to HGB/Barge team for providing requested services listed above is a Lump Sum fee to be distributed according to the Fee Summary Table. FEE SUMMARY TABLE TASK FIRM FEE Project Management; QA/QC HGB $9,885 Task 1: Program Refinements & Stakeholder Engagement BARGE $20,325 Task 2: Preliminary Design BARGE $64,670 Task 3: Final Design BARGE $76,835 Task 4: Limited Construction Phase Services BARGE $26,985 $198,700 The fees provided above are valid up to sixty (60) days from the date of this proposal. (SA1 – For changes greater than $25,000) June 2020 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15040107 GDOT Number (s): RC07-000107 PI 0011382 Supplemental Agreement Number: 2 Purchase Order Number: 19ENG752 WHEREAS, We, Hussey Gay Bell (HGB). Consultant, entered into a contract with Augusta-Richmond County on July 31, 2012 for engineering design services associated with the improvements to Broad Street Improvements. Project RC07-000107, PI 0011382, File Reference No. 20-014 (T), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services to complete needed survey and storm sewer data. It is agreed that as a result of the above described modifications the contract amount is increased by $198,700.00 from $2,366,119.69 to a new total of $2,564,819.69. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Hussey Gay Bell (HGB). Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Hussey Gay Bell (HGB). AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040107 This request is for Supplemental Agreement Number Two to Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 2,078,800$ TIA Funds 287,330$ TIA Funds 198,700$ 2,564,830$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 Broad Street Improvements (RFP #18-311) Supplemental Agreement Number Two Hussey Gay Bell (HGB) in the amount of $198,700.00 Funding is available in the TIA project budget: 1/20/2021 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 Broad Street Improvements (RFP #18-311) Supplemental Agreement Number Two CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15040107 (2,366,130)$ (198,700)$ (2,564,830)$ TOTAL SOURCES: ($2,366,130) ($198,700) ($2,564,830) USE OF FUNDS ENGINEERING 371-041110-5212115/T15040107 $2,366,130 $198,700 $2,564,830 TOTAL USES: $2,366,130 $198,700 $2,564,830 1/20/2021 CPB#371-041110-T15040107 1/20/2021 CPB#371-041110-T15040107 1/20/2021 Engineering Services Committee Meeting 2/9/2021 1:15 PM Broad Street Improvements Project Design Services for Roadway Improvements TIA Project Number: RC07-000107 / PI#0011382 RFP Item: 18-311File Reference: 21 – 014(T) Department:Engineering Presenter: Caption:Motion to approve supplemental funding (SA2) for Engineering Phases of Design Consultant Services Agreement to Hussy Gay Bell (HGB) in the amount of $198,700 for the Broad Street Improvements Project as requested by the AED. RFP 18-311. Background:The Broad Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Broad Street is a Band 3 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement roadway aesthetics. In April 2019, commission approved the award of the design phase of the project to HGB. The roadway design is in progress and supplement services are warranted for landscaped/hardscaped design completion. Analysis:On April 5, 2019 commission approved to move the project from preliminary initial concept to design. The project is in design phase and supplemental professional services are needed for streetscape improvements for a segment of the street to a signature linear park. The purpose of this supplement is to complete customized park preliminary and final design. Financial Impact:Project TIA Funds. Alternatives:1). Do not approve and find an alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve supplemental funding (SA2) for Engineering Phases of Design Consultant Services Agreement to Hussy Gay Bell (HGB) in the amount of $198,700 for the Broad Street Improvements Project as requested by the AED. Funds are Available in the Following Accounts: Project TIA Funds 371-041110-T15040107-5212115 REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/9/2021 1:15 PM D’Antignac Street Department:Engineering Presenter: Caption:Approve the revised upfront construction cost of $150,000 on the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST IV account and ongoing operations and maintenance in annual street lighting budget. Requested by AED Background:At the request of University Hospital, Georgia Power will install 16 street lights along D’Antignac Road in front of University Hospital. The existing street lighting system is no longer working and beyond our ability to repair it. The upfront cost to install the street light system will be $150,000 dollars. The yearly cost to operate and maintain the system will be $8,570.88 which will be covered by the annual street lighting budget. Analysis:The cost proposal was received by Augusta, GA on September 28, 2020, in the amount of: Contractor Bid Georgia Power $150,000 upfront $8,570.88 annually Financial Impact:Adequate funds are available and expenditures of this amount will leave sufficient amount for emergencies through the end of the fiscal year. Alternatives:1) Do not approve Recommendation:Approve the revised upfront construction cost of $150,000 on the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST IV account and ongoing operations and maintenance in annual street lighting budget. Funds are Available in the Following Accounts: SPLOST IV 328-041110-54.14410/219824905, 276-041610- 5312310 REVIEWED AND APPROVED BY: 13th Street REBC Concept Report Summary The proposed project is a landscape beautification project located in downtown Augusta, Georgia. The proposed project location is on 13th Street. Thirteenth street is the gateway from South Carolina into Augusta’s Medical District. The project is also in the shadow of the historic Sacred Heart Cultural Center. Greene Street and Telfair Street bookend the project. Close to twenty five feet are available beyond the back of the curb in either direction. Both properties are currently owned by the applicant. Augusta, Georgia chose thirteenth Street for two reasons. First, it transitions from a more pedestrian area to an area of more vehicle traffic. Second, it offers the widest, most consistent right-of-way along the 13th street corridor. This area fits best to serve as our “impact area”. Augusta, Georgia acknowledged and addressed this important area in the past. Today, many of the plants and trees are beyond their prime. We applied GDOT landscape policy 6755-9, Landscaping on D.O.T. Right of Way when creating a concept plan. The speed limit is 35 mph through the corridor requiring a minimum horizontal clearance of four feet from back of the curb (Central Business District). No plants from the invasive list were used in the design. The designer included Native and adapted trees where appropriate. The City of Augusta has implemented many GDOT beautification grant projects. If awarded the funds to complete this project, Augusta, Georgia will bid the project. Then a qualified landscape contractor will complete the project. Augusta, Georgia tree and landscape maintenance team will maintain the project. Augusta, Georgia may also award a maintenance contract for ongoing maintenance. Cost Estimate Item Unit Cost QTY Total Cost Mobilization LS 3500 1 3500 Grading and Demolition LS 3500 1 3500 0 Irrigation LS 5000 1 5000 0 Plants 0 Large Tree Ea 800 15 12000 Small Tree Ea 500 14 7000 7 gallon Ea 75 49 3675 3 gallon Ea 35 72 2520 1 gallon Ea 10 1006 10060 0 Sod SF 1 0 0 0 Mulch 0 Hardwood cy 57 78 4446 Base Cost $48,201.00 Site Analysis 1.Looking North from Telfair Street 2.Looking South from Greene Street 3.Looking West from 13th Street North of Bridge 4.Looking West from 13th Street South of Bridge 5.Looking West from 13th Street South of Bridge 6.Looking East from 13th Street South of Bridge City of Augusta Attn: The Honorable Hardie Davis, Jr., Mayor of Augusta 535 Telfair St., Suite 200 Augusta, GA 30901 November 2, 2020 Page 2 of 3 Stipulations to Your REBC Grant Project: · REBC Grant Funds cannot be used for highway construction, design, administration, or hardscape of any kind. All clearing, grubbing, grading, hardscape and infrastructure installation must be completed and funded separately from the proposed planting. · Please increase the spacing of Nuttall Oak trees from 20' to 40', and reducer the number of Kousa Dogwoods from 14 to 10, so that site is not overcrowded. The trees and shrubs closest to the intersections must be placed so that they do not block sight distances. Grant amount has been reduced to reflect these changes. Checklist for Receiving Grant Funds: Complete electronic contract execution process within 45 days of the date of this grant award notification (see Instructions, enclosed). Finalize plans from your original grant proposal. Grant recipients have one year from the effective date of the REBC Agreement to obtain a Special Encroachment Permit, but this process can take some time. Recipients are STRONGLY ENCOURAGED to submit their application and final plans to their District Traffic Operations Office for a Special Encroachment Permit within 90 days of this notification. Be sure to read Policy No. 6755-9, Landscaping on the Right of Way, for guidance, available at: http://www.dot.ga.gov/informationcenter/programs/environment/landscapes/Pages/defau lt.aspx Include important information in your construction documents and plans – photographs, speed limit, right of way boundary lines, locations of existing trees and site elements, setback distances from the edge of the road, existing billboards, etc. Submit a digital copy of your project plans to the District Traffic Engineer in the District Office of Traffic Operations, via GPAS AMPS, either for formal submission or a conceptual review. The District will do an initial review and submit comments back to you with an original Special Encroachment Permit Application and a Mowing and Maintenance Agreement, including a maintenance work plan. Once the Special Encroachment Permit is approved, grant recipients have one year to complete their projects. Failure to meet this deadline will subject these funds to reallocation. City of Augusta Attn: The Honorable Hardie Davis, Jr., Mayor of Augusta 535 Telfair St., Suite 200 Augusta, GA 30901 November 2, 2020 Page 3 of 3 Grantee must request reimbursement of funds within ninety (90) calendar days after project completion. To claim reimbursement, submit the following to the State Maintenance Office Landscape Architecture Unit: · One copy of the Special Encroachment permit you receive from the District Office. This will include the signed Right of Way Mowing and Maintenance Agreement · One copy of the final, approved landscape plans (8 ½ x 11 sheets) · One copy of the final budget · One copy of the completed and signed E-Verify Form These documents may be sent electronically, or via mail. When the documents listed above are sent to our office, we will email you a completed invoice cover sheet with instructions for submittal. This cover sheet shall be printed on your official letterhead and returned to our office, along with any supporting invoices. Only one reimbursement payment will be issued. A sample invoice and invoice cover sheet will be attached to the REBC Agreement for your reference. Once the REBC Agreement is signed and dated by GDOT senior management in our system, we will send you an original copy for your records, and set up a Purchase Order (PO) for the amount of the grant. The mailing address and email for the State Maintenance Office Landscape Architecture Unit is: GDOT Office of Maintenance REBC Grant Program, 10th Floor 600 West Peachtree Street Atlanta, GA 30308 landscape@dot.ga.gov Please document your project with digital photographs. The Department will display your presentation to the Roadside Enhancement and Beautification Council, and it will be an important documentation of your REBC Grant funding results. Engineering Services Committee Meeting 2/9/2021 1:15 PM GDOT Roadside Enhancement and Beautification Council Grant (REBC) Program Augusta Engineering Grant Acceptance Project No. N/A File Reference: 21-014 (A) Department:Engineering Presenter: Caption:Motion to approve and authorize the Augusta Engineering Department to accept and receive REBC grant from Georgia Department of Transportation (GDOT) for 13th Street (SR4) Enhancement and Beautification in conjunction with TIA funded 13 Street (SR4) Improvements Project. Requested by AED Background:The Roadside Enhancement and Beautification Council (REBC) Grant Program provides funding for roadside enhancement and beautification projects along Georgia's roadsides. The funding comes from contributory value fees paid by outdoor advertising companies to GDOT for vegetation removal at outdoor advertising signs. Funds may be used for purchasing landscape plant material, sod, topsoil, mulch and labor costs associated with the approved items for installing plant material along state routes throughout the state. Any local government, community improvement district, or state agency may apply for grants (maximum $50,000) for landscape enhancement of the state right-of-way that involves the local community and displays the right-of-way in an attractive manner promoting further pride in Georgia. The REBC requires the use of Georgia Grown materials . On May 19, 2020, Augusta Commission authorize AED to submit grant application. On November 2, 2020, GDOT notified Augusta that AED grant submittal was accepted for funding. Analysis:13th Street/SR 4 is TIA band 3 road improvements and enhancement project and is under design. It is the gateway from South Carolina into Augusta’s Medical District. Grant amount is $32,801.00 and is supplemental needed funding for roadway enhancement and beautification. Financial Impact: No matching funds required. Augusta will be receiving $32,801.00 state funds. Alternatives:1). Do not approve and identify other funding source to complete designed landscaped enhancement. Recommendation:Approve and authorize the Augusta Engineering Department to accept and receive REBC grant from Georgia Department of Transportation (GDOT) for 13th Street (SR4) Enhancement and Beautification in conjunction with TIA funded 13 Street (SR4) Improvements Project. Requested by AED Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/9/2021 1:15 PM Methane Gas production at landfill Department:Augusta Commission Presenter:Commissioner Brandon Garrett) Caption:Update on status of Methane Gas production at the landfill; and the amount generated by this system from 2018, 2019 and 2020. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 311012020 ATTENDANCE: Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Approve and authorize the Engineering Department (AED) to accept and Item receive Federal Financial Assistance through Section 319(h) Nonpoint Source Action: Implication Grant Program, grant authorization permitting Augusta, GA's Approved Mayor to sign all documentation as requested by the AED. Motions fiil"Il Motion Text Made By Seconded By Motion to ^ aDDrove.APProve vtotio, passes 3-0. Commissioner Commissioner Brandon Garrett Ben Hasan Seconded By Commissioner Ben Hasan Motion Result Passes Motion Result 2. Approve supplemental funding (SA4) for Construction Phase of Design Item Engineering Consultant Agreement to Civil Services, Inc. in the amount of Action: $161,465.60 for 5th Street Bridge over the Savannah River (Bridge Repair and Approved Restoration) as requested by AED. RFQ 16-247. Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve vtotion passes 3-0. Made By Commissioner Brandon Garrett Passes 3. Approve funding for Design Consultant Services Supplemental Agreement Item Two to Cranston Engineering Group, Inc. in the amount of $72,640.00 for the Action: James Brown Blvd. (9th Street) Improvement Project as requested by the Approved AED. RFQ 16-246. Motions Y:j*t" Motion Text Made By seconded By Motion Type ''"-- -J Result Motion to ^ approve. Commissioner CommissionerApprove ilii ton passes Brandon Garrett Ben Hasan Passes 3-0. 4. Approve the continued funding of the current On-Call Field and Laboratory ltem Testing for Soil and Construction Material, and Geotechnical Inspection and Action: Investigation (CMT Geotech) Services contract in the amount of $180,240 for Approved James Brown Blvd. Improvements Project. Requested by AED. RFP 19-179. Motions X:11"' Motion rext Made By Seconded By fJ.f;i,'rype Motion to ^ approve. Commissioner CommissionerApprove ilotion passes Brandon Garreff Ben Hasan Passes 3-0. 5. Approve and accept Section of Harper Franklin Ave. (from Jimmie Dyess Item Pkwy to its West 1761.46ft) and associated Improvements within road Right Action: of-Way into Augusta, Georgia Public Roadway System upon receipt of its Approved certified Plat, Deed of Dedication, 18-month Road Maintenance Agreement and required other Legal Documentation as determined by Augusta Engineering Department and Augusta Legal Department. Requested by AED. Motions $o]ion Motion Text Made By seconded By Motion Type r'rvrrvrr r var Result Motion to Approve ffi3|,o#*u,,., ;:#[:H;:* ;:rfi;:,i;"' Passes 3-0. 6. Approve award of Lake Olmstead Dredging-sediment Disposal Site Item Preparation Construction Services Phase I Contract in the amount of Action: 5742,856.25 to Waterfront Property Services, LLC dba Gator Dredging in the Approved amount as requested by the AED. RFP 20-121. Motions X:11" Motion Text Made By seconded By MotionrYPe - ---- -'r Result Motion to a ____..- approve. Commissioner CommissionerApprove Motion passes Brandon Garrett Ben Hasan Passes 3-0. 7. Consider approving an Easement Deed of Dedication and a Release of Item Aeronautical Use Provisions for Daniel Field. Action: Approved Motions [,oj:" Motion Text Made By seconded By Motionrype - ------ -r Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Brandon Garrett Ben Hasan Passes 3-0. 8. Approve and authorize Budget Transfer as a Separate Line Item to Augusta Item Engineering Department (AED) FY2020 Operational Budget to pay for Action: Georgia Municipal Association, Inc. (GMA) FY2O20 Services for Approved Telecommunication and Right-of-Way Management. Also, approve such line funding in AED subsequent years operational budgets to pay for yearly future payments to GMA for such services. Requested by AED. Motions X:1" Motion Text Made By Seconded By MotionIYPe ' ---- -r Result Motion to Approve ilf,loo],'ru.,., ;:#il'i'8#:- ;:f#ilf'* passes 3_0. 9. Approve the deeds of dedication, maintenance agreements, and road ltem resolutions submitted by the Engineering Department and the Augusta Action: Utilities Department for Granite Hill Subdivision, Section Four, Phase Two. Approved Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 3-0. Made By Motion Text Made By Motion to approve. Commissioner Motion Passes Brandon Garrett Motion Text Made By Motion to approve. Commissioner Motion Passes Brandon Garrett Commissioner Commissioner Brandon Garrett Ben Hasan Passes Seconded By Seconded By Motion Result Motion Result Motion Result 10. Motion to approve the minutes of the Engineering Services Committee held Item on February 11,2020. Action: Approved 3-0. 11. Motion to approve exercising the 3rd option to renew with Georgia-Carolina Item Paving to provide on-call asphalt and concrete repairs for Bid 16-224. Action: Approved Motions Motion Type Approve Motions Motion Type Approve Commissioner Ben Hasan Passes Seconded By f;tji," Commissioner Ben Hasan Passes 3-0. 12. Consider proposal from McKim & Creed to perform smoke and dye testing Item in the 2nd Street Lift Station Sanitary Sewer Collection Area. Action: Approved Motions fr"J:" Motion Text Made Bv seconded BY Motion passes 3-0. 13. Approve Supplemental Agreement Four for the Phinizy Center for ltem Watershed Assessment & Inventory Project in amount of $89,500 for the Action:continue Watershed Geomorphic data collection and Monitoring System Approved maintenance as requested by AED. RFe 13-149. Approve Motion to approve. Motions Motion Motion Textrype Motion to ^ aDDrove.APProve uotion passes 3-0. Commissioner Commissioner passes Brandon Garrett Ben Hasan Motions rr"J:"' Motion rext Made Bv Motion to Approve il3ffiurr., 3-0. Seconded By Commissioner Commissioner Brandon Garrett Ben Hasan Seconded By Motion Result Passes Motion Result 14. Approve supplemental funding (SAl) for Engineering Phases of Design Item Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in Action: the amount of $183,540.00 for the Telfair Street Improvements Project as Approved requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-266. Made By Commissioner Brandon Garrett Commissioner Ben Hasan Passes www.augustaqa.gov Engineering Services Committee Meeting 2/9/2021 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on March 10, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection, Field Engineering Services Consulting Agreement in the amount of $1,000,000 Funding is available in TIA Discretionary Funds. Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 500,000$ 180,240$ 1,000,000$ 1,680,240$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) to sustain construction quality assurance and quality control (QA/QC) during the project TIA DISCRETIONARY FUNDS Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET construction phase which is essential to the production of quality roads and infrastructure. TIA DISCRETIONARY FUNDS TIA FUNDS 02.27.2020 Augusta-Richmond County, Georgia CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST TIA Discretionary ($500,000) ($1,000,000) ($1,500,000) TIA Funds ($180,240)($180,240) TOTAL SOURCES: ($680,240) ($1,000,000) ($1,680,240) USE OF FUNDS TIA Discretionary $500,000 $1,000,000 $1,500,000 TIA Funds $180,240 $180,240 TOTAL USES: $680,240 $1,000,000 $1,680,240 02.27.2020 Engineering Services Committee Meeting 2/9/2021 1:15 PM On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and InvestigationsRFP 19-179 Project Number: N/A File Reference: 21-014(A) Department:Engineering Presenter: Caption:Motion to approve continued funding of the current “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT Geotech)” Services Contract in the amount of $1,000,000 as requested by AED. RFP 19-179 Background:The on-going TIA/SPLOST funded roadway improvements projects and increase in infrastructure maintenance and emergency repairs to aging infrastructures within the countyhave placed a significant strain and workload on the Augusta Engineering Department (AED) in-house engineering construction services resources. AED has over twenty TIA/SPLOST funded roadway, bridge and traffic operation improvements projects presently under construction or about to go into construction. AED has determined it would be beneficial to continue supplementing its engineering resources with On- Call CMT_Geotech Services. The assistance of outside construction services will be temporary thereby, insuring a quality finish product. It is a practical approach to sustain construction quality assurance & quality control (QA/QC) during the project construction phase. Project QA/QC is essential to the production of quality roads and infrastructure. Analysis:On August 6, 2019, The Augusta Commission approved the On- Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc. Additional funds allocation to this contract is needed to maintain the required level of service for construction projects presently under construction and about to go under construction. Financial Impact:Funds are available in the amount of $1,000,000 TIA discretionary fund. Alternatives:1. Do not approve the contract award and find an alternative way to provide the required CMT_Geotech Construction QA/QC Services and meet TIA construction QA/QC requirements. Recommendation:Approve continued funding of the current “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT Geotech)” Services Contract in the amount of $1,000,000. Funding is available in TIA Discretionary Funds. Funds are Available in the Following Accounts: TIA Discretionary Funds 235-041110 REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Desin, Regulatory Periodic Inspection Compliance and Structural quality finished product. Funding is available in AED TIA Project Management. Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 500,000$ 500,000$ 1,000,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# N/A On-Call Professional Services for Engineering and Field Design (Bid 19-241) Inspection & Investigations Services (CEI Services) Contract in the amount of $500,000 for AED TIA PROJECT MANAGEMENT FUNDS Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET the temporary assistance of outside professional engineering services to help insure a AED TIA PROJECT MANAGEMENT FUNDS 02.27.2020 Augusta-Richmond County, Georgia CPB# N/A On-Call Professional Services for Engineering and Field Design (Bid 19-241) CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST AED TIA PROJECT MANAGEMENT FUNDS ($500,000) ($500,000) ($1,000,000) 371-041114 TOTAL SOURCES:($500,000) ($500,000) ($1,000,000) USE OF FUNDS AED TIA PROJECT MANAGEMENT FUNDS $500,000 $500,000 $1,000,000 371-041114 TOTAL USES:$500,000 $500,000 $1,000,000 02.27.2020 Engineering Services Committee Meeting 2/9/2021 1:15 PM On-Call Professional Services for Engineering and Field Design, small to MediumScale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations RFP 19-241 File Reference: 21-014(A) Department:Engineering Presenter: Caption:Approve continued funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) Contract in the amount of $500,000 as requested by AED. RFP 19-241 Background:AED has infrastructure improvements to several projects in design and under construction. This trend will continue for next several years. Majority of the projects are local funded (SPLOST) and regional funded ( TIA). There are few federal funded projects too. In addition, AED is responsible for operation and maintenance of storm conveyance system, flood control structures (such as dam and levee) and bridges, Traffic operation, and roadway lighting operation and maintenance. The Augusta Engineering Department (AED) supplements small to medium and specialized projects design efforts by on-call professional services from Engineering Professional firms under on-call CEI services contract. The assistance of outside professional engineering services is temporary and helps insure a quality finish product. Analysis:On November 2019, The Augusta Commission approved On- Call contract to ZEL Engineers, Infrastructure Management Systems, Moreland Altobelli, Hussey Gay Bell and Cranston Engineering being the selected firms. Additional funds allocation to this contract is needed to maintain the required level of design services for Infrastructure small to medium projects design and specialty professional services. Financial Impact: Funds are available in the amount of $500,000 AED TIA Project Management fund. Alternatives:1. Do not approve contract award and find alternative way providing needed Professional Engineering Services for small to medium projects design and specialty professional services. Recommendation:Approve continued funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) Contract in the amount of $500,000 as requested by AED. Funds are Available in the Following Accounts: AED TIA Project Management Funds 371-041114 Item forwarded for discussion dbw REVIEWED AND APPROVED BY: Stormwater BM P Installation and Performance Comparison 39(h) Grant 1 | 3 P a g e M EM O RAN D UM O F UN D ERSTAN DIN G between Augusta, Georgia and Phinizy Center for W ater Sciences This M emorandum of Understanding (hereinafter "M emorandum") made this _ _ day of , 2021, by and between AUGUSTA, GEORGIA, as a political subdivision of the State of Georgia (hereinafter referred to as "Augusta, Georgia" or "Augusta"), as Party of the First Part, and Phinizy Center for W ater Sciences (hereinafter referred to as "Institution") as Party of the Second Part. W HEREAS, the Institution is a professional/Nonprofit partnering entity assisting Augusta Engineering Department (AED) with the Section 319(h) Grant entitled, "Stormwater BM P Installation and Performance Comparison"; NOW , THEREFORE, as a desire of Augusta and Institution to properly coordinate the development and implementation of this grant, the parties hereby agree as follows: UN DERSTAN DIN G: Augusta, Georgia and Institution do hereby agree to the following: 1. The Institution will provide services related to engineering design and study of Best M anagement Practices (BM Ps) for aquatic habitat restoration and water quality, assistance in installation or installation of those BM Ps, field recon assistance efforts, site and BM P selection efforts, survey assistance, data analysis, and report writing efforts as shown in the awarded grant document scope of work document. These activities will primarily be conducted through the work of professionals, as shown in the awarded grant document (Section 319(h) FY2018 Grant - Element 15, Stormwater BM P Installation and Performance Comparison). These professionals will be approved by Augusta Engineering Department. 2. The Institution will provide Augusta with timesheets for each project task, using format approved by Augusta Engineering Department, for all personnel involved in this project as well as a brief summary of activities and percent completion for each project task for each quarterly reporting period as required by the grant. 3. Augusta shall contribute the grant contractual/supplies category funds up to $262,750.00 for the work provided and not to exceed the designated amount within the approved grant as shown in the 319(h) grant Scope of W ork document. 4. The Institution shall submit quarterly reimbursement claims with detailed description of work done during that quarter to AED within five days by end of the respective quarter. These reimbursement claims shall be prepared in a format acceptable by the AED with payment to the Institution once funds have been received by the granting agency. 5. Upon completion of the activities funded by Augusta, material produced under this M OU will become property of Augusta. However, with written permission from Augusta Engineering Department, the Institution has rights to use this material for their activities and scientific research Stormwater BM P Installation and Performance Comparison 39(h) Grant 2 | 3 P a g e purposes but must include Augusta personnel as designated collaborators and the following as proper identification of funding for the project: "The preparation of this report, map, document, project, etc., was financed in part through a grant from the U.S. Environmental Protection Agency under the Provisions of Section 319{h) of the Federal W ater Pollution Control Act, as amended and Augusta, Georgia, Augusta Engineering Department." Together with the month and year, the document was prepared and credit being given to the Environmental Protection Division of the Department of Natural resources, State of Georgia. D ELIVERABLES: The Institution agrees to provide to Augusta Engineering Department any requested documentation required under this M OU and per the grant scope of work. TIM E: This M OU will remain in effect for the duration of the 319(h) ‘Stormwater BM P Installation and Performance Comparison” awarded grant duration unless otherwise amended. TERM IN ATION : Both parties may terminate this M OU at any time by giving of ninety (90) days written notice of such termination. Upon receipt of such notice of termination, Institution shall discontinue all work under this M OU and transfer project related all data and instrumentation to Augusta Engineering Department along with summary of ongoing tasks, each task status and remaining work. Data gathered and material produced will become property of Augusta. M ISCELLAN EOUS: 1. This M emorandum of Understanding shall be controlled by and construed in accordance with the laws of the State of Georgia. 2. Any notice given under this M emorandum shall be deemed given when provided in writing to the following persons: To Augusta, Ga: AUGUSTA, EN GIN EERIN G D EPARTM EN T EN GIN EERIN G ADM IN ISTRATION ATTN : DIRECTOR OF EN GIN EERIN G 452 W ALKER STREET, SUITE 110, AUGUSTA, GEORGIA 30901 To Phinizy Center for W ater Sciences: PH IN IZY CEN TER FO R W ATER SCIEN CES ATTEN TION : DR. M ICH AEL ASH 1858 LOCK AN D DAM ROAD AUGUSTA, GEORGIA 30906 Stormwater BM P Installation and Performance Comparison 39(h) Grant 3 | 3 P a g e This M emorandum of Understanding is the entire agreement between the parties, and may not be amended, except by a writing executed by both parties. APPROVED: PH LN IZY CEN TER FO R W ATER SCIEN CES AUGUSTA, GEORGIA By: _____________________ By: _____________________ Date: ___________________ Date: ___________________ _ ATTEST: __________________ ATTEST: __________________ Date: _________________________ Date: _________________________ 05/21/2020 Engineering Services Committee Meeting 2/9/2021 1:15 PM Section 319(h) CWA Grant- Stormwater BMP Installation and Performance Comparison Augusta Engineering Impaired Creeks Restoration Program Memorandum of Understanding with Phinizy Center for Water Sciences Project Number: N/A File Reference: 21-014(A) Department:Engineering Presenter: Caption:Motion to approve entering into Memorandum of Understanding (MOU) with Phinizy Center for Water Science (Nonprofit Organization) to assist Augusta Engineering Department (AED) with implementing Section 319(h) grant supported activities that are designed for stream water quality restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. Requested by AED. Background:The Clean Water Act Section 319(h) Water Quality grant funds support activities to identify and implement projects for reduction of prioritized risks and concerns in the community such as source assessment and control of pollutant of interest load within state listed impaired water bodies. During 2016, Augusta Engineering Department in partnering with Phinizy Center for Water Sciences (PCWS) submitted two (2) separate applications to seek federal funds for various activities associated with surface water quality improvement program. Best Management Practice (BMP) assessment grant targeted compare the performance of stormwater BMPs to reduce adverse hydrologic and pollutant loading from impervious surfaces. As a team, AED and PCWS staff will work together to install and manage various BMPs features, and monitor performance. This program will allow AED to optimize its MS4 NPDES stormwater Management Program. Analysis:Phinizy Center for Water Science is AED’s partner submitting this grant. Per grant submitted and approved workplan, specific responsibilities are assigned to PCWS. This proposed MOU allows the project to move forward without interruption to the grant schedule or budget and fulfill grant requirements. Financial Impact:AED is receiving $196,450.00 in federal funds. AED will provide $132,418.00 matching non-federal funds [i) in- kind=$64,118, and ii) $68,300] from its stormwater services program funds. Alternatives:1) Do not approve and fail to meet project goals, budget and timeline, and also risk being not considered for receiving such future grants. Recommendation:Approve entering into Memorandum of Understanding (MOU) with Phinizy Center for Water Science (Nonprofit Organization) to assist Augusta Engineering Department (AED) implementing Section 319(h) grant supported activities that are designed for stream water quality restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. Funds are Available in the Following Accounts: Org key- 220041116 $196,450 Federal Funds $64,118 in-kind; $68,300 from Stormwater Program 581-044320 -5211120 REVIEWED AND APPROVED BY: