HomeMy WebLinkAbout2020-01-28 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 1/28/2020
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett
and Frantom, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Report from staff regarding the drainage and drive way repairs for Mr.
William Clemmons at his home at 2047 Story Mill Estates Drive.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information. Mr.
Garrett out.
Motion Passes 4-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
2. Approve the award of Bid Item #19-283 Mack Granite 64 Grapple
Truck. There were five respondents to the bid, with Environmental Products
Group, meeting all requirements of the bid.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commisioner Sean
Frantom Passes
3.
Approve the award of Bid Item 19-254 - Articulated Dump Truck. There were
two respondents to the bid, with Yancey Brothers meeting all of the bid
requirements.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commisioner Sean
Frantom Passes
4. Award Bid Item 19-296 Deans Bridge Road MSW Landfill Phase III-2019
Gas Collection and Control System (GCCS) Expansion to SCS Field Services,
the lowest responsive bidder.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commisioner Sean
Frantom Passes
5. Take action and approve letter sent to commission on December 18th on
residential waste collection extension. (Requested by Commissioner
Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
coming back in 60 days
with an answer on how
to move forward with all
three contracts to be
taken off the street.
Motion Passes 4-0.
Commissioner
Brandon
Garrett
Commisioner
Sean Frantom Passes
6. For information purposes, an update from the Environmental Services
Director on the status and condition of City's Landfill.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the
agenda.
Motion Passes 4-0.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
7. Discuss Landfill issues and steps on corrections. (Requested by
Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the
agenda.
Motion Passes 4-0.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
8. Discuss Lock and Dam and approve funding for hydrology, etc. and approve a
task force. (Requested by Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
tasking the Engineering
and Utilities Departments
with forming an internal
task force to look at the
hydrology and
engineering and other
aspects of what we need
to develop a plan and
path forward for keeping
the pool in place. Mr.
Frantom out.
Motion Passes 3-0.
Commissioner
Brandon
Garrett
Commissioner
Ben Hasan Passes
9. Motion to approve the minutes of the Engineering Services Committee held
on January 14, 2020.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Frantom out.
Motion Passes 3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
10. Approve using TIA Discretionary Funds to repair Barnes and Stevens Roads.
(Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
referring these repairs to
the Engineering and
Utilities Departments
for assessment and
recommendation back
to the next meeting. Mr.
Frantom out.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Brandon
Garrett
Passes
11. Update from the Engineering Department regarding the TIA funded
sidewalk project on James Brown Blvd starting from Laney-Walker Blvd. to
Reynolds Street. (Requested by Commissioner Marion Williams)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information. Mr.
Frantom out.
Motion Passes 3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
12. Update using a premeasured tarp system to help with servicing yard waste
piles. (Requested by Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
utilizing a trial run of
the premeasured tarp
system and report back
the results to the
committee. Mr.
Frantom out.
Motion Passes 3-0.
Commissioner
Brandon
Garrett
Commissioner
Ben Hasan Passes
13. Approve the installation of 6 street lights in the Manchester Section 8B
development with an annual cost of $1,080.00. Also approve the creation of
a new lighting tax district for the 27 lots within Section 8B. Funding is
available in Street Lighting budget account #2760416105312310.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Frantom out.
Motion Passes
3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
14. Approve the installation of 32 street lights in the Southampton Section 7
development with an annual cost of $5,760.00. Also approve the creation of
a new lighting tax district for the 68 lots within Section 7. Funding is
available in Street Lighting budget account #2760416105312310. Requested
by AED
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Frantom out.
Motion Passes
3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
15. Authorize the execution of a Joint Funding Agreement with the U. S.
Department of the Interior U. S. Geological Survey (USGS) for the
operation, modeling and analyzing of monitoring wells to investigate water
levels and water quality for Augusta's groundwater production facilities.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Frantom out.
Motion Passes
3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
www.augustaga.gov
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Attendance 1/28/20
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGEND.d ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - 1:00 p.m.
commission/Commiftee: (Please check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Engineering Services Committee Date of Meeting /-//-7o ZnFinance Committee Date of Meeting
contact rnformation for rndividuavpresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:716'3co ?szo
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
r)
Please send this request form to the
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
following address:
Telephone Number:
Fax Number:
E-MaiI Address:
706-821-1820
706-821-1838
nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,soffice no later than 9:00 a.m. on the Thursday preceding the Co-*rrio, or Committeemeeting of the following week. A five-minute time limit will be allowed for presentations.
Engineering Services Committee Meeting
1/28/2020 1:05 PM
William Clemons
Department:
Presenter:
Caption:Report from staff regarding the drainage and drive way repairs
for Mr. William Clemmons at his home at 2047 Story Mill
Estates Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office until Friday, October 18, 2019 @ 11:00 a.m. for furnishing for:
Bid Item #19-283 2019/2020 Grapple Truck for Augusta, GA – Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 4, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 12, 19, 26, October 3, 2019
Metro Courier September 12, 2019
OFFICIAL
Vendors
Environmental
Products Group
4410 Wendell Dr., SW
Atlanta, GA 30336
Vanguard Truck Center
5465 Augusta Rd
Beech Island, SC 29842
Nextran Truck Center
1735 Breckinridge Plaza
Duluth, GA 30096
Matthews Motors
1351 Gordon Hwy
Augusta, GA 30901
Rush Truck Center
2925 Gun Club Rd.
Augusta, GA 30907
Nextran Truck Center
2855 Broadway
Macon, GA 31206
Attachment B Yes Yes Yes Yes Yes Yes
E-Verify Number 312637 1285414 204765 873249 255460 No
Non-Compliant
SAVE Form Yes Yes Yes Yes Yes Yes
Year 2020 2020 2021 2021 2020 2021
Brand Mack / Petersen Mack Mack Hino International Mack
Model
Granite 64
FR MHD /
TL3 Loader
Graite 64
FR MHD GR 65FR MHD XL8 HV607 Granite 64
FR MHD
Bid Price $189,700.00 $196,559.44 $198,375.00 $182,952.00 $193,368.44 $225,357.00
Delivery Date 180 - 140 days Oct. 2020 180-210 days ARO 180-210
days 240-280 120 day from PO
Exceptions
Noted
Exceptions
Noted
Exceptions
Noted
2019/2020 GRAPPLE TRUCK OR APPROVED EQUAL
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 37
Georgia Procurement Registry: 11
Total packages submitted: 6
Total Non-Compliant: 1
Bid Opening
Bid Item #19-283 2019/2020 Grapple Truck
for Augusta, Georgia – Environmental Services Department
Bid Due: Friday, October 18, 2019 @ 11:00 a.m.
Page 1 of 1
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Approve the award of Bid Item #19-283 Mack Granite 64 Grapple Truck. There were five respondents
to the bid, with Environmental Products Group, meeting all requirements of the bid.
Department:Environmental Services
Presenter:Mark Mehall
Caption:Approve the award of Bid Item #19-283 Mack Granite 64
Grapple Truck. There were five respondents to the bid, with
Environmental Products Group, meeting all requirements of the
bid.
Background:The Environmental Services Department performs curbside
grapple pickups and other duties as required in
Augusta/Richmond County. ESD currently employs one grapple
truck, a 2011 International Pay Star, with over 130,000
miles. The new Mack Granite 64 Grapple Truck will become the
primary truck for pickups and the 2011 will be used when
additional services are required.
Analysis:The new grapple truck will provide a reliable vehicle for
pickups. The truck will also be used to transport various pieces
of equipment to and from job sites, transport equipment for
repairs to various service repair centers, and to assist other
departments within Augusta Richmond County
Financial Impact:Funds are available in the amount of $189,700 in account 542-
04-4110 / 54.22210
Alternatives:1. Approve the purchase of the 2020 Mack Granite 64 grapple
truck bid item #19-283. 2. Do not approve.
Recommendation:Approve the purchase of the 2020 Mack Granite 64 grapple
truck bid item #19-283.
Funds are
Available in the
Funds are available in the amount of $189,700 in account 542-
04-4110 / 54.22210
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Approve the award of Bid Item 19-254 - Articulated Dump Truck. There were two respondents to the
bid, with Yancey Brothers, meeting all of the bid requirements.
Department:Environmental Services
Presenter:Mark Mehall
Caption:Approve the award of Bid Item 19-254 - Articulated Dump
Truck. There were two respondents to the bid, with Yancey
Brothers meeting all of the bid requirements.
Background:The Environmental Services Department, (ESD) currently uses
one operational articulating dump truck, a 2006 model Volvo
A40D tipper with over 13,500 hours. Due to the daily volume of
debris received at the Solid Waste Facility (SWF), ESD requires
the use of two articulating dump trucks to meet the daily
operating needs of the SWF.
Analysis:The Caterpillar 730 EJ articulating truck provides a
multipurpose platform compared to the tipper type of truck. The
Caterpillar 730 EJ has the ability of dropping loads of cover
material (sand) in one spot or with the use of the ejector the load
can be spread out over an area decreasing the need of a dozier to
spread the cover. Depending on the speed of the truck and rate
of the ejector the spread of material can adjusted to various
depths. The EJ articulating truck also eliminates load shifts
while dumping, which contributes to a safer working
environment.
Financial Impact:Funds are available in the amount of $429,500.00 in account
541-04-4210/54.22210
Alternatives:1. Approve the purchase of the 2019 Caterpillar 730 EJ (Ejector)
Articulating Truck bid item #19-254. 2. Do not approve.
Recommendation:Approve the purchase of the 2019 Caterpillar 730 EJ (Ejector)
Articulating Truck bid item #19-254.
Funds are
Available in the
Following
Accounts:
Funds are available in the amount of $429,500.00 in account
541-04-4210/54.22210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Award Bid Item 19-296 Deans Bridge Road MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder.
Department:Environmental Services
Presenter:Mark Mehall
Caption:Award Bid Item 19-296 Deans Bridge Road MSW Landfill
Phase III-2019 Gas Collection and Control System (GCCS)
Expansion to SCS Field Services, the lowest responsive bidder.
Background:The Deans Bridge Road Landfill has a Title V Air Permit. This
requires us to collect and destroy methane gas generated by our
landfill. This expansion is required to remain in compliance with
the permit conditions. Bid Item 19-296 was issued by the
Procurement Department for the Deans Bridge Road MSW
Landfill Phase III-2019 Gas Collection and Control System
(GCCS) Expansion. Two compliant bids were received on
December 3, 2019.
Analysis:The bids were reviewed by the Environmental Services,
Compliance, and Procurement staff per the criteria in the bid and
submittal requirements. Based on the evaluation process, it is
our recommendation to award the bid to SCS Field Services, the
lowest responsive bidder.
Financial Impact:Adequate funds, in the amount of $1,630,912.00, are available in
account 541-04-4210/ 11.12110.
Alternatives:1. Approve the award of Bid Item 19-296 Deans Bridge Road
MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest
responsive bidder. 2. Do not approve the award and risk non-
compliance enforcement action by GA EPD/EPA.
Recommendation:Approve the award of Bid Item 19-296 Deans Bridge Road
MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest
responsive bidder.
Funds are
Available in the
Following
Accounts:
Adequate funds, in the amount of $1,630,912.00, are available in
account 541-04-4210/ 11.12110.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Contract residential waste collection extension.
Department:
Presenter:Commissioner Brandon Garrett
Caption:Take action and approve letter sent to commission on December
18th on residential waste collection extension. (Requested by
Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Landfill status and conditions
Department:
Presenter:Mark Mehall Environmental Services Director
Caption:For information purposes, an update from the Environmental
Services Director on the status and condition of City's Landfill.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Landfill issues
Department:
Presenter:Commissioner Brandon Garrett
Caption:Discuss Landfill issues and steps on corrections. (Requested by
Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Lock and Dam Funding
Department:
Presenter:Commissioner Brandon Garrett
Caption:Discuss Lock and Dam and approve funding for hydrology,
etc. and approve a task force. (Requested by Commissioner
Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting Commission Chamber - lll4l2020
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairmafl;
Hasan, Vice Chairman; Frantom, member.
Absent: Hon. Garrett, member.
ENGINEERING SERVICES
1. Presentation by Mr. William Clemons regarding drainage and drive way Item
repairs at his home at 2047 Story Mill Estates Drive. Action:
Rescheduled
Motions
f#:" Motion rext Seconded By f*fMade By
Motion to refer this
item to the next
n_,._ committee meeting Commisioner Commissioner rL'CICT- alter some research is Sean Frantom B;; il;;; Passes
done.
Motion Passes 3-0.
2. Renaming of River Shoals Parkway to Topgolf Way.Item
Action:
Approved
Motions
Motion
Type
Approve
Motion Text Made By Seconded By
Motion toapprove. Commissioner Commisioner Sean
Motion Passes Ben Hasan Frantom
Motion
Result
Passes
3-0.
3. Approve Supplemental Agreement One and PE Design Phase (Task Order 2)
to Hussey Gay Bell and DeYoung (HGB) in the amount of $836,591 for the
Wheeler Road Multimodal Corridor Project as
execute the revised GDOT Project Framework
AED. RFQ 17-127
well as authorize the Mayor to Item
Agreement as requested by the Action:
Approved
4. Approve the purchase of Caterpillar model D-8T WIVW GPS Dozer, bid item ltem
#79-226, from Yancey Brothers as the compliant bidder with no exceptions. Action:
Approved
Motions
rr"J:'" Motion rext Made Bv
Motion to
. aDDrove.APProve vtotion Passes
3-0.
Motions
f#:"' Motion rext
;:rffi::f*' ;;--*toner
Sean Passes
Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Motions
fr'J:"" Motion Text Made By seconded Bv
Motion to
Approve i|5,',1]r'*urr., 3:fffi:"1;*' $;mmisioner
sean passes
3-0.
5. Augusta Regional Airport Standard Aero Facility Entrance Turn Lane Item
Update. Also, Approve Turn Lane as Designed and Authorize Its Action:
Construction utilizing Augusta Engineering Department On-Call Services Disapproved
at Cost not to exceed $150,000. Requested by AED.
Motion
Result
Motion to approve.. Mr. M. Williams CommissionerApprove votes No. Ben Hasan
Motion Fails 2-1.
Commisioner;"#;;;; Fals
6. Approve Supplemental Agreement One and PE phase design phase (Task Item
Order #2) to Hussey Gay Bell and DeYoung in the amount of $419,581.00 for Action:
the Enhance Operations at Wheeler Road and Robert C Daniel Project as well Approved
as authorize the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED. RFQ 17-127
Motions
X:11" Motion Text Made By seconded By Motion
f YPe ----- -'t *---"--- -J Result
Motion to
Approve i[Ii,o#ru,,., ;:fffi::f*' F,"#-*'"ner
sean passes
3-0.
7. Approve Supplemental Agreement One and PE design phase (Task Order #2) Item
to Hussey Gay Bell and DeYoung in the amount of $408,715 for the Barton Action:
Chapel Road @ Gordon Hwy Project as well as authortze the Mayor to Approved
execute the revised GDOT Project Framework Agreement as requested by the
AED. RFQ t7-127
Motions
X:11" Motion Text Made By Seconded By MotionI'ype - ------ -r --------- -r Result
Motion to
Approve ffil;,oo;'iu,,., ;:f#;Hf*' f;mmisioner
Sean passes
3-0.
8. Approve the deeds of dedication, maintenance agreements, and road Item
resolutions submitted by the Engineering Department and the Augusta Action:
Utilities Department for Hayne's Station, Phase X. Approved
Motions
X:11" Motion Text Made By seconded By Motion
I ype - ------ -r --------- -r Result
Motion to
Approve ix[ffiu,,., ;:rffi:'uf*' f;;mmisioner
sean passes
3-0.
9. Approve award of the On-Call ITS Construction & Emergency Repair Item
contract to Southeast Utilities of Georgia, Inc. Award is contingent upon Action:
receipt of signed contracts and required documents for the AED. RFP #20- Approved
100.
Motions
Motion Motion Text'l'ype
Motion to
. aDDrove.APProve Motion Passes
3-0.
Motions
Motion Motion Text'rype
Approve Motion to approve
receiving this item
Made By Seconded By
;:r#[f*' f;ommisioner
Sean Passes
Motion
Result
Motion
Result
Motion
Result
10. Motion to authorize condemnation to acquire title of a portion of property for Item
permanent easement and temporary construction easement (Parcel 153-0- Action:
414-00-0) 3724 Tahitian Trail. Approved
Motions
ryJ:" Motion Text Made By seconded By
Motion to
^ aDDrove.APProve vto,ion Passes
3-0.
Made By Seconded By
Commissioner Commisioner
Ben Hasan Sean Frantom Passes
11. Motion to authorize condemnation to acquire title of a portion of property for Item
permanent easement (Parcel 154-0-213-00-0) 2430 Tobacco Road, Lot E. Action:
Approved
Motions
Motion-^"""" Motion Text'r'ype
Motion to. aDDrove.APProve vtotion Passes
3-0.
12. Discuss the salaries of the rank-and-file employees in Augusta Utilities. Item
(Requested by Commissioner Marion Williams) Action:
Approved
Commissioner Commisioner
Ben Hasan sean Frantom Passes
Made By
Commissioner
as Ben Hasan
MotionSeconded Bv :Result
Commisioner Passes
Sean Frantom
information.
Motion Passes 3-0.
13. Motion to adopt parking management ordinance as amended by Traffic Item
Engineering and Planning Department. (Requested by Mayor Hardie Action:
Davis, Jr.) Rescheduled
Motions
Motion Motion;----- Motion Text Made By Seconded By Resultrype
Motion to approve
referring this item to^ ., ^ ,, ^ Commissioner CommisionerApprove rne rulr uommlsslon
with no Ben Hasan Sean Frantom
recommendation.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
Motion Motion Text Made By seconded By f""rilir ype
Substitute motion to
approve holding a
work session to^ , Commissioner CommisionerApprove olscuss tnls matter ol
January 27 ,2020 at et' Hutu' il; F;; Passes
I l:00 a.m.
Motion Passes 3-0.
14. Motion to adopt parking management plan as recommended by Sp+. Item
(Requested by Mayor Hardie Davis, Jr.) Action:
Rescheduled
Motions
Motion Motion Text Made By seconded By Htjft'lype
Motion to approve
referring this item toDefer the full commission commissioner commisioner
with no Ben Hasan Sean Frantom
recommendation.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
X:11"" Motion rext Made By seconded By f."r|l|lype
Substitute motion to
approve holding a
. work session on this Commissioner CommisionerApprove matter on Januaw 27. Ben Hasan Sean Frantom rasses
2020 at l1:00 a.m.
Motion Passes 3-0.
15. Motion to adopt parking management contract with SP+. (Requested by ltem
Mayor Hardie Davis, Jr.) Action:
Rescheduled
Motions
Y::*1" Motion Text Made By Seconded By r*ii'l'ype
Motion to approve
referring this item to r,^*-:^^:^-^-
Approve the full commission commissioner commisioner
with no Ben Hasan Sean Frantom
recommendation.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
Y:i1" Motion Text Made By Seconded By HTil'rype
Substitute motion to
approve holding a
work session to
Approve discuss this matter or commissioner commisioner -
January 27,2020 at ilil;;"-^ d;;;;; Passes
I 1:00 a.m.
Motion Passes 3-0.
16. Motion to approve the minutes of the Engineering Services Committee held Item
onDecember 10, 2019. Action:
Approved
Motions
Motion Motion Text Made By Seconded By MotionType Result
Motion to
^ --.-^__^ approve. Commisioner CommissionerApprove Motion passes Sean Frantom Ben Hasan Passes
3-0.
17. Discuss storm water and flooding issues. (Requested by Commissioner Item
John Clarke - referred from January 8 Commission meeting) Action:
Approved
Motions
Motion Motion- ----- Motion Text Made By Seconded ByI'ype ----- -'t -----'*-" -'r Result
Motion to approve
coming back in the
A .^..-.^-,^ second quarter for a Commissioner CommisionerApprove __,_ _ _ _'_, -1 : - ;;--------- ; ---------. --- Passeswork session on the Ben Hasan Sean Frantom
storm water program.
Motion Passes 3-0.
www.augustaga.gov
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on January 14, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
TIA Discretionary Funds to repair Barnes and Stevens Roads
Department:
Presenter:Commissioner Marion Williams
Caption:Approve using TIA Discretionary Funds to repair Barnes and
Stevens Roads. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
TIA funded sidewalk project on James Brown Blvd
Department:
Presenter:Commissioner Marion Williams
Caption:Update from the Engineering Department regarding the TIA
funded sidewalk project on James Brown Blvd starting from
Laney-Walker Blvd. to Reynolds Street. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Update using a premeasured tarp system
Department:
Presenter:Commissioenr Brandon Garrett
Caption:Update using a premeasured tarp system to help with servicing
yard waste piles. (Requested by Commissioner Brandon
Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Street Light Request for Manchester Section 8B
Department:Engineering Dept.
Presenter:Hammed Malik
Caption:Approve the installation of 6 street lights in the Manchester
Section 8B development with an annual cost of $1,080.00. Also
approve the creation of a new lighting tax district for the 27 lots
within Section 8B. Funding is available in Street Lighting
budget account #2760416105312310.
Background:Jefferson Energy Cooperative will install 6 street lights on the
streets within Section 8B. The upfront cost to install the street
light system will be $3,028.68. The yearly cost to operate and
maintain the system will be $1,080.00 which will be paid for by
the 27 lots associated with Manchester Section 8B in a special
taxing district to appear on the 2020 tax bill. The cost per lot
will be added to the property tax bill at a rate of $85 annually to
cover the cost of system operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on January 2,
2020 in the amount of: Contractor Bid Jefferson Energy
Cooperative $3,028.68 upfront $1,080.00 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Approve installation of street light system in Manchester
Section 8B. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/28/2020 1:05 PM
Street Light Request for Southampton Section 7
Department:Engineering Dept.
Presenter:Hammed Malik
Caption:Approve the installation of 32 street lights in the Southampton
Section 7 development with an annual cost of $5,760.00. Also
approve the creation of a new lighting tax district for the 68 lots
within Section 7. Funding is available in Street Lighting budget
account #2760416105312310. Requested by AED
Background:Jefferson Energy Cooperative will install 32 street lights on the
streets within Section 7. The upfront cost to install the street
light system will be $16,152.96. The yearly cost to operate and
maintain the system will be $5,760.00 which will be paid for by
the 68 lots associated with Southampton Section 7 in a
special fee district to appear on the 2020 tax bill. The cost per
lot will be added to the property tax bill at a rate of $85 annually
to cover the cost of system operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on January 2,
2020 in the amount of: Contractor Bid Jefferson Energy
Cooperative $16,152.96 upfront $5,760.00 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Do not approve.
Recommendation:Approve the installation of 32 street lights in the Southampton
Section 7 development with an annual cost of $5,760.00. Also
approve the creation of a new lighting tax district for the 68 lots
within Section 7.
Funds are
Available in the
276-04-1610-5312310
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/28/2020 1:05 PM
USGS Agreement for Groundwater Monitoring
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Authorize the execution of a Joint Funding Agreement with the
U. S. Department of the Interior U. S. Geological Survey
(USGS) for the operation, modeling and analyzing of monitoring
wells to investigate water levels and water quality for Augusta's
groundwater production facilities.
Background:Monitoring groundwater levels and quality is important for
protection and effective management of our water resources.
The Augusta water supply at our three groundwater production
facilities draws water from the Dublin-Midville aquifer system.
The continuation of the monitoring program that is being
proposed will provide valuable information to protect this
important water source for Augusta. The attached proposed
agreement for year 2020 sets the cost at $95,151.00.
Analysis:The proposed program is to continue monitoring the current
groundwater levels, flow directions and water quality in the
Dublin-Midville aquifer system up-gradient of our three
established well fields. The data gathered from the monitoring
process will provide information to support water management
and water quality protection for our production facilities. This
program also includes a groundwater modeling component. This
program is an important part of our efforts to insure the future
availability of groundwater as a valuable component of our
water production capabilities. As such, we believe that the
continuation of our ongoing partnership with the USGS into the
foreseeable future is highly desirable. Since this needs to be an
ongoing commitment we believe that this agreement should be
approved and authorized for annual renewal for an additional
three years unless the cost increases above $100,000 in any year.
Financial Impact:$95,151.00 is within the budgeted amount included in our
approved 2020 budget for this expense.
Alternatives:No feasible alternatives.
Recommendation:We recommend the Commission authorize the execution of the
proposed agreement with the USGS for the year 2020 in the
amount of $95,151.00. We further recommend authorization to
renew this agreement annually for an additional three years as
long as the annual cost does not exceed $100,000.
Funds are
Available in the
Following
Accounts:
506043540/5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission