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Home My WebLink About2019-08-13 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/13/2019 ATTENDANCE: Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance services with Atlanta Gas and Light (AGL) Resources. The total cost for the extension is $75,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 2. Approve ESD to utilize the Georgia EPD Local Government Scrap Tire Abatement Program and authorize the Administrator and Mayor to execute Agreements and Required Documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 3. Authorize a change order to Atlanta Gas Light's (AGL) current Purchase Order (PO). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 4. Motion to approve the minutes of the Engineering Services Committee held on July 30, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes www.augustaga.gov Engineering Services Committee Meeting 8/13/2019 1:15 PM Attendance 8/13/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/13/2019 1:15 PM Approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance Services with Atlanta Gas and Light (AGL) Resources. Department:Environmental Services Presenter: Caption:Approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance services with Atlanta Gas and Light (AGL) Resources. The total cost for the extension is $75,000.00. Background:The Environmental Services Department installed the first public CNG station on Tobacco Road which became operational on June 1, 2013. A second CNG was installed on Scott Nixon Road in 2017. The CNG stations are currently owned and overseen by the Environmental Services Department (ESD) with AGL providing the technical services. Analysis:The CNG stations are a critical element to the operations of Solid Waste Collection program. All trucks operating under the collections contract are required to run on CNG. The current maintenance contract requires 24 hour monitoring of the station, as well as emergency response times of 2 hours or less, in the event that the station becomes non-operational. Additionally, the CNG stations require periodic preventive maintenance and service to ensure efficient and continuous operations. Augusta performs inspections and reports any findings to AGL. Augusta does not have qualified technicians trained to service the CNG station(s). The current contract with AGL is set to expire on July 28, 2019; if an extension is approved the expiration date will be July 28, 2020. Financial Impact:The total cost for the one-year extension is $75,000.00 and will be paid from 541-04-4550/52.23112. Alternatives:1. Approve the contract extension. 2. Do not approve the contract extension which will cause a break in support services for the CNG stations. Recommendation:Approve the contract extension. Funds are Available in the Following Accounts: The total cost for the one-year extension is $75,000.00 and will be paid from 541-04-4550/52.23112. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/13/2019 1:15 PM Approve ESD to Utilize the Georgia EPD Local Government Scrap Tire Abatement Program and Authorize the Administrator and Mayor to execute Agreements and Required Documents. Department:Environmental Services Presenter: Caption:Approve ESD to utilize the Georgia EPD Local Government Scrap Tire Abatement Program and authorize the Administrator and Mayor to execute Agreements and Required Documents. Background:Augusta has had an ongoing issue with the illegal dumping of scrap tires. As such, in 2014, ESD instituted a series of free collection events throughout the year. Since 2014, approximately 50,000 tires have been collected at those events which are held on a quarterly basis (the third Saturday in February, May, August, and November). While those events are successful in getting thousands of scrap tires off the street and off people’s property, the ongoing issue of the proper disposal and cleaning up the illegal dumping of scrap tires continues. The EPD Scrap Tire Program Manager and enforcement staff visited Augusta to discuss the issues facing our area. At that time, they shared that Georgia EPD has funded a program through the Solid Waste Trust Fund, to allow for local government reimbursement for the cleanup of illegal tire dumps, cleanup of tires dumped on the right-of-ways, and for local government sponsored scrap tire amnesty days. According to the Guidelines as set forth by the EPD, eligible entities include cities, counties, and solid waste management authorities. Analysis:Eligible activities that may be reimbursed by the Trust Fund include the amnesty day events, cleanup of properties were the owner is financially unable to clean up or the owner is unknown; the owner is a victim of illegal dumping; or the scrap tires are located on a city or county right of way. The tire amnesty days are an activity that ESD administers, therefore this program provides some reimbursement for the event expenses. The applications and agreements are required to be signed by an “authorized local government representative” and as such, approval for this is requested so that ESD may proceed and recover the monies invested in these activities. Financial Impact:Based on our current pricing (via competitive Bid Item with Liberty Tire), ESD pays $150.00 per ton for disposal of scrap tires. This includes tires dropped off at the landfill during normal operations, and at the amnesty day events. Industry standard and EPD Guidance for estimating tire piles indicates that 89 passenger tires = 1 ton. The November 2018 collection event had approximately 1,900 tires dropped off, which cost ESD $3,202.25. Alternatives:1. Approve to proceed with applying for the reimbursement program and authorize the necessary signatures. 2. Do not approve the program Recommendation:Approve ESD to proceed with applying for the reimbursement program, and authorize the Administrator and Mayor to execute the associated agreements and application paperwork. Funds are Available in the Following Accounts: No funds required at this time REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/13/2019 1:15 PM Authorize a change order to Atlanta Gas Light’s (AGL) current Purchase Order (PO). Department:Environmental Services Presenter: Caption:Authorize a change order to Atlanta Gas Light's (AGL) current Purchase Order (PO). Background:Atlanta Gas Light has the current contract for CNG Maintenance Services. Under this contract they provide preventive maintenance and emergency services, as well as 24-hour monitoring of the stations. The CNG stations are a critical element to the operations of solid waste program. All the trucks operating under contract to Augusta run on CNG. Analysis:Prior to and in the midst of ESD’s transition in leadership, the CNG Maintenance Services contract was not submitted for bid and the current contract with AGL will expire on July 28, 2019. ESD has requested a one-year extension of AGL’s current contract, which will require a change order to the current PO. Financial Impact:The total cost is $ 25,000.00; and will be paid from funds allocated in ESD budget 541-04-4550/52.23112. Alternatives:1. Authorize the change order. 2. Do not authorize the change order, which will impact the maintenance and safe operation of our CNG stations. Recommendation:Authorize the change order. Funds are Available in the Following Accounts: The total cost is $ 75,000.00; and will be paid from funds allocated in ESD budget 541-04-4550/52.23112. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 7l3ol20l9 ATTENDANCE: Present: Hons. M. williams, chairman; Hasan, vice chairman; Garrett, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Approve funding for Design Consultant Services Supplemental Agreement ltem Six to Pond and Company in the amount of $38,790.00 for the Berckmans Action: Road Widening, Realignment and Bridge Replacement Project - Phase II as Approved requested by the AED. RFQ 11-108 Motions ryJ:"' Motion Text Made By seconded By Motion to ^ aDDrove.APProve votlon passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes Motion Result 2. Discuss Environmental Services stipulation for yard waste. (Requested by Item Commissioner Brandon Garrett) Action: Approved Motions Motion Motion TextI ype Motion to approve A ___^_-_ receiving this item asADDTOVEinformation. Motion Passes 3-0. 3. Approve entering into an annual contract and two yearly renewal option with GTSS for the maintenance and monitoring services for the Traffic Engineering Made By seconded By Motion Result Commissioner Commissioner Ben Hasan Brandon Garrett Passes ITS network in the amount of $192,295.00 per year funded thru SPLOST IV Item reallocation funds. Requested by AED. RFQ 19-184 Action: Approved Motions Motion Motion TextI ype Motion to approve with Engineering to ^ provide a clarificationAPProve Lrtn. sPlosr funding.. Motion Passes 3-0. Made By Seconded By Made By Seconded By Commissioner Commissioner Ben Hasan Brandon Garrett Commissioner Commissioner Brandon Garrett B;; ffi Passes Motion Result Motion Result Motion Result 4. Discuss and find solution for the Windsor Spring Road widening project Item landscape. (Requested by Commissioner Brandon Garrett) Action: Approved Motions ilil:"' Motion Text Made By seconded By 5. Consider a request from the Lucy Craft Laney Museum of Black History for ltem the placement of a cast iron marker issued by the State of Georgia and the Action: Georgia Historical Society at 535 Telfair Street. Approved Motion to delete this ^ item from theADDTOVCr r agenda. Motion Passes 3-0. Motions |;t:" Motion rext Commissioner Commissioner Ben Hasan Marion Williams Passes Approve Passes Motion to approve the minutes of the Engineering Services Committee held Item on July 9,2019. Action: Approved Motions Motion to approve. Motion Passes 3-0. 6. 7. Motion to determine that Smith Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. $32- 7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motion Motion Text Made By Type Motion to ^ aDDrove.APProve uotio, passes 3-0. Motions r#:"" Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes Seconded By Seconded By Seconded By Commissioner Brandon Garrett Item Action: Approved Motion Result Motion Result Motion Result Passes Commissioner Commissioner Ben Hasan Brandon Garrett Passes 8. Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard Item as shown on the attached map has ceased to be used by the public to the Action: extent that no substantial public purpose is served by it or that its removal Approved from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta utilities Department. Motions Motion Motion TextI ype Motion to ^ aDDrOVe.APProve vtotion passes 3-0. Made By Commissioner Ben Hasan 9. Motion to determine that Old Alexander Drive that Bisects 994 Alexander Drive as shown on the attached map has ceased to be used by the public to the extent that no substantial public pu{pose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta utilities Department. Motion Result Motion Result Motion Result Item Action: Approved Item Action: Approved Delete 10. Approve Award of "On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT_Geotech)" Services contract to ATC Group services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc., subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of fwo additional years. Also, approve S500,000 to fund the cMT Geotech Services. RFP l9-179. Motions fr'J:"t Motion Text Made By seconded By Motion to delete this item from the agenda. Motion Passes 3-0. Motions f#' Motion Text Made By seconded By Motion to . aDDrove.APProve Motion passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes Commissioner Commissioner Ben Hasan Brandon Garrett Passes 11.Consider Award of Bid #19-201 for the Construction of Rocky Creek Sewer Item Force Main Project to Blair Construction, Inc. in the Amount of Action:$3,291,691.00. Approved Motions f#:"' Motion rext Made By Seconded By Approve Motion to Commissioner Commissioner Passesapprove. Ben Hasan Brandon Garrett Motion Passes 3-0. 12. Discuss Village at Riverwatch Commercial Development Road System Item and Consider request from Jorden Trotter Commercial Real Estate Action: accepting Private Segment of Cabela Drive (432LF) and River Shoals Disapproved Parkway (150LF) and associated Improvements within its Right-of-Way into Augusta, Georgia Public Roadway System." (Requested by Mayor Pro Tem Sean Frantom) Motions Motion tz L, m , tt Motioni;;;- Motion Text Made By Seconded By Resutt Motion to A _--^--^ approve. Commissioner CommissionerApprove Motion Fails Brandon Garren M";i;; wilil. Fails 2-1. www.auqustaga.gov Engineering Services Committee Meeting 8/13/2019 1:15 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on July 30, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: