HomeMy WebLinkAbout2019-07-30 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 7/30/2019
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member.
ENGINEERING SERVICES
1. Approve funding for Design Consultant Services Supplemental Agreement
Six to Pond and Company in the amount of $38,790.00 for the Berckmans
Road Widening, Realignment and Bridge Replacement Project – Phase II as
requested by the AED. RFQ 11-108
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
2. Discuss Environmental Services stipulation for yard waste. (Requested by
Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
3. Approve entering into an annual contract and two yearly renewal option with
GTSS for the maintenance and monitoring services for the Traffic Engineering
ITS network in the amount of $192,295.00 per year funded thru SPLOST IV
reallocation funds. Requested by AED. RFQ 19-184
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with Engineering to
provide a clarification
of the SPLOST
funding..
Motion Passes 3-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
4. Discuss and find solution for the Windsor Spring Road widening project
landscape. (Requested by Commissioner Brandon Garrett)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to delete this
item from the
agenda.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Marion Williams Passes
5. Consider a request from the Lucy Craft Laney Museum of Black History for
the placement of a cast iron marker issued by the State of Georgia and the
Georgia Historical Society at 535 Telfair Street.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
6. Motion to approve the minutes of the Engineering Services Committee held
on July 9, 2019.
Item
Action:
Approved
Motions
Motion
Type
Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
7. Motion to determine that Smith Lane, as shown on the attached map has
ceased to be used by the public to the extent that no substantial public purpose
is served by it or that its removal from the county road system is otherwise in
the best public interest, and to receive as information the results of the public
hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department and adopt the
attached Resolution.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
8. Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard
as shown on the attached map has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest, pursuant
to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
9. Motion to determine that Old Alexander Drive that Bisects 994 Alexander
Drive as shown on the attached map has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest, pursuant
to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Delete
Motion to delete this
item from the
agenda.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
10. Approve Award of “On-Call Construction Material Inspection and Testing,
Construction Monitoring and Quality Assurance/ Quality Control, and
Geotechnical Inspections and Investigations (CMT_Geotech)” Services
Contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and
MC Squared, Inc., subject to receipt of signed contract and proper insurance
documents. The Contract is for three years with renewal option of two
additional years. Also, approve $500,000 to fund the CMT_Geotech
Services. RFP 19-179.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
11. Consider Award of Bid #19-201 for the Construction of Rocky Creek Sewer
Force Main Project to Blair Construction, Inc. in the Amount of
$3,291,691.00.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett
Passes
12. Discuss Village at Riverwatch Commercial Development Road System
and Consider request from Jorden Trotter Commercial Real Estate
accepting Private Segment of Cabela Drive (432LF) and River Shoals
Parkway (150LF) and associated Improvements within its Right-of-Way
into Augusta, Georgia Public Roadway System.” (Requested by Mayor
Pro Tem Sean Frantom)
Item
Action:
Disapproved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Fails
2-1.
Commissioner
Brandon Garrett
Commissioner
Marion Williams Fails
www.augustaga.gov
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Attendance 7/30/19
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
(SA02 – For changes greater than $20,000) July 2019
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012,
for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge Replacement
Project, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering additional services to consist of Irrigation design, Plan Updates for
Utilities, and Lighting Design for Phase II
It is agreed that as a result of the above described modification the contract amount is increased by
$38,790.00 from $1,324,519.62 to a new total of 1,363,309.62.
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting
of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a
part of the original contract to be performed under the specifications thereof, and that the original
contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement.
This _________ day of _____________, 2019.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Hardie Davis, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 371-041110- T14041211
Supplemental Agreement Number: 6
Purchase Order Number: 205642
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of
Supplemental Agreement Number Six to Pond and Company in the amount of $38,790.00
for TIA Project Berckmans Road Widening & Realignment and Bridge Replacement Project -
Phase II as requested by AED. Funding is available in the SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 158,620$
TIA Project Funds 14,905,473$
TIA Project Funds PI#011381 3,145,348$
RECAPTURED SPLOST VI 1,471,700$
AUD FUNDS 767,447$
SPLOST VI 38,790$
21,637,378$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CPB#371-041110-T14041211
CAPITAL PROJECT BUDGET
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
7/9/2019
Augusta-Richmond County, Georgia CPB#371-041110-T14041211
CAPITAL PROJECT BUDGET
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
SPLOST VI
Berckmans Rd Realignment (360,000) (360,000)
Berckmans Rd Over Raes Creek (790,000) (38,790) (828,790)
TIA Discretionary (158,620) (158,620)
TIA Project Funds Berckman Road
371-041110-T14041211 (12,005,473) (12,005,473)
TIA FUNDS (PI#0011413)(2,900,000) (2,900,000)
TIA FUNDS (PI#0011381)(3,145,348) (3,145,348)
SPLOST VI RECAPTURED
SCOTTS WAY OVER RAE'S CREEK (800,000) (800,000)
7TH ST OVER AUGUSTA CANAL (671,700) (671,700)
AUD FUNDS (767,447) (767,447)
TOTAL SOURCES:(21,598,588) (38,790) (21,637,378)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 390,320 390,320
328-041110-5212115-211828704 790,000 38,790 828,790
ENGINEERING
371-041110-5414110-T14041211 14,905,473 14,905,473
371-041110-5414110
PI#011381 3,145,348 3,145,348
SPLOST VI 1,471,700 1,471,700
TIA DISCRETIONARY 128,300 128,300
AUD FUNDS 767,447 767,447
TOTAL USES:$21,598,588 $38,790 $21,637,378
7/9/2019
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of
Construction Contract to Reeves Construction Company subject to Value Engineering and not to
exceed in the amount of $11,246,487.20 for TIA Project Berckmans Road Widening & Realignment
and Bridge Replacement-Phase II as requested by AED. Also, approve reallocation of $1.6M from
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 30,320$
TIA Project Funds 11,896,933$
TIA Project Funds 108,540$
TIA Funds 8,917,534$
SPLOST VI 1,600,000$
AUD FUNDS 767,447$
24,470,774$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
SPLOST VI Scotts Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction.
7/9/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI (360,000) (360,000)
Berckmans Rd Over Raes Creek (790,000) (790,000)
TIA Discretionary (30,320) (30,320)
TIA Project Funds Berckman Road
371-041110-T14041211 (12,005,473) (12,005,473)
TIA FUNDS (PI#0011413)(5,772,186) (5,772,186)
TIA FUNDS (PI#0011381)(3,145,348) (3,145,348)
SPLOST VI (1,600,000) (1,600,000)
AUD FUNDS (767,447) (767,447)
TOTAL SOURCES:(13,185,793) (11,284,981) (24,470,774)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 390,320 390,320
328-041110-5212115-211828704 790,000 790,000
ENGINEERING
371-041110-5212115-T14041211 12,005,473 12,005,473
371-041110-5414110/T14041211 5,772,186 5,772,186
PI#011381 3,145,348 3,145,348
SPLOST VI 1,600,000 1,600,000
AUD FUNDS 767,447 767,447
TOTAL USES:$13,185,793 $11,284,981 $24,470,774
7/9/2019
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Berckmans Road Widening & Realignment, and Bridge Replacement -Phase II Construction Project
Department:Engineering
Presenter:
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Six to Pond and Company in the amount of
$38,790.00 for the Berckmans Road Widening, Realignment and
Bridge Replacement Project – Phase II as requested by the AED.
RFQ 11-108
Background:Berckmans Road Widening & Realignment is one (1) of fifty
(50) City of Augusta, Georgia TIA (aka TSPLOST) projects.
Project will be completed in two phases (Phase 1 and Phase 2).
Project limits are Washington Road to Wheeler Road.
Improvement includes; constructing, three lane roadway, with
curb, gutter, storm conveyance system, sidewalks, underpasses,
lighting, associated landscaping and replacement of bridge over
Rae’s creek. In February 2012, commission approved award of
design phases of the project to Pond & Company. Project phase
1 construction (Washington Road to near Wicklow Drive) is
completed. Phase 2 (near Wicklow Drive to Wheeler Road) is
under construction. The Project Phase 2 consists of roadway
improvements, bridge over Rae’s creek replacement, curb &
gutter, sidewalk, and two intersections improvements. On
December 18, 2018 Augusta Commission awarded Phase II
contraction contract to Reeves Construction Company.
Construction phase of roadway improvements requires structural
and design related various submittals to be reviewed and
approved that warrants design engineer services.
Analysis:On December 18, 2018 Augusta Commission awarded Phase II
contraction contract to Reeves Construction Company.
Construction phase of roadway improvements requires structural
and design related various submittals review and approval, and
field engineering design modifications that warrants design
engineer services. This supplemental agreement covers services
during construction phase for contractor request for field
information, utility conflicts assessment & resolution, and field
engineering for lighting and irrigation system design
modification.
Financial Impact:Funds are available in Project SPLOST VI - Berckmans Road
over Raes Creek funds.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve funding for Design Consultant Services Supplemental
Agreement Six to Pond and Company in the amount of
$38,790.00 for the Berckmans Road Widening, Realignment and
Bridge Replacement Project – Phase II as requested by the AED.
Funds are
Available in the
Following
Accounts:
SPLOST VI – Berckmans Rd. over Raes Creek 328041110-
5212115(JL 211828704)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Environmental Services stipulation for yard waste.
Department:
Presenter:Commissioner Brandon Garrett
Caption:Discuss Environmental Services stipulation for yard waste.
(Requested by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Services Agreement
ATMS Network Monitoring Agreement –Augusta, Georgia
PREMIER SERVICES AGREEMENT
Client: Augusta, Georgia
19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering
Service Address: 452 Walker St. Augusta, GA 30901
Term of Agreement: One year commencing on the 1st of June 2019 (“Start Date”) and
ending on the 31st of May 2020.
Scope of Included Services: See “Exhibit A”
Monthly/Annual Base Rate: See Exhibit C for a detailed breakdown. Rates will change at
the beginning of the month following the addition of any components within Exhibit C or
other addendums.
1. Engagement: Client hereby engages GTS Solutions, Inc. (“Consultant”) for the initial
term set forth above, to provide services in support of Client’s ATMS Traffic Management
Network located throughout Augusta, including the Service Address identified above, the
IT Building, and approximately 215 intersection locations. Upon expiration of the initial
term, and upon expiration of each successive term, this Agreement, upon mutual
agreement of the Parties, shall be renewed and extended for an additional term equal to
two (2) one-year renewals.
2. Scope of Included Services: Consultant will perform Services included within the
Scope of Included Services, as required, during the term of this Agreement. Consultant
will decide whether to perform the Services at the Service Addresses or remotely. Client
agrees not to make unreasonable requests for services. See Exhibit A.
3. Pricing, Additional Services: The Annual Base Rate set forth below covers the cost of
Services coming within the Scope of Included Services in addition to addendums, if any,
to this document. Charges for additional services such as “Project Type” work, requested
or required by Client will be determined by agreement of the Parties or, in the absence of
agreement, will be charged at Consultant’s standard rates in effect at the time service is
provided or adjustments to standard rates if defined in Exhibit C. The Base Rate does
not include the cost of any hardware, software, equipment, or supplies or any out-of-
pocket expenses incurred by Consultant unless specifically identified as included in the
Exhibits or in an addendum.
4. Payment, Suspension or Termination of Services: Payment of the annual Base
www.gogtss.com
Page 2 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
Rate is due on the first day of the term of this Agreement and shall be considered
delinquent if unpaid within thirty (30) days of the due date. Client shall pay invoices for any
additional amounts due to Consultant within thirty (30) days after receipt. Consultant shall
have the right to suspend the performance of Services or to terminate this Agreement, if
Client fails to make payment within the time permitted for doing so under this Agreement.
Client shall have the right to, at their discretion, terminate this Agreement in the event that
Consultant fails to meet the Required Performance Standard established by the Service
Guarantee described in Exhibit B; provided, however, that Client shall not terminate this
Agreement pursuant to this provision without first giving Consultant written notice of
deficiencies in performance and a reasonable opportunity (not less than 30 days) to meet
and maintain the Required Performance standard. Client also has the right to terminate this
Agreement for its own convenience; provided, however, Consultant shall be paid for all
contracted work performed prior to termination, and Client shall provide Consultant with at
least thirty (30) days’ notice of the proposed termination of convenience.
5. Price Adjustments: Consultant shall have the right to propose an adjustment to
the Monthly Rates, as provided on Exhibit C, in the event of equipment purchases,
substantial changes in the demand for Services initiated by Client, material increases in
costs to Consultant, or if Client’s demand for Services during the twelve-month period
during the term of this Agreement should exceed the Adjustment Threshold. However, if
the price adjustment is due to material increases in costs to Consultant, Client shall be
given the option to terminate the Agreement at no cost to Client. When an adjustment
occurs, an addendum detailing the change, will be signed by both Parties and attached to
this Agreement.
6. Tangible Property Rights: Authorization to use any software or hardware
provided by Consultant to the Client provides a personal, non-exclusive, limited, non-
transferable, and temporary license. All rights are reserved. The Client may not re-publish,
transmit, distribute, sell, lease, sublet, or make any unauthorized use of Consultant
property. Modification of such materials or the use of such materials for any purpose not
authorized by Consultant is prohibited. Client agrees to act in good faith and maintain in
good physical and working order any hardware, software, or other tangible items belonging
to Consultant that are installed, lent to, leased to, or for any other reason in possession by
Client or Client Personnel. In the event of damage, theft, modification, defacing, loss of, or
any other acts beyond what would be considered “normal wear,” the Client will be
responsible for reimbursing Consultant for repair and/or replacement of such material in an
amount, agreed upon by the Parties, to be the actual cost of the repair or replacement or
the “fair market value,” whichever is lower, and will be due immediately at any time
requested by Consultant.
7. Ownership of Work Product: Any (a) work of authorship fixed in any tangible
medium that is the subject matter of a copyright or potential application for registration
therefore (including, but not limited to, object code and source code), (b) unpatented
inventions, including but not limited to, physical parts or components, processes,
techniques, programs or methods, (c) non-trademarked or non-service-marked distinctive
symbols, pictures or words, (d) hardware or software provided by Consultant for use by
Client (e) trade secrets, or (f) any other copyrightable, patentable and/or trademarkable
intellectual property rights, whatsoever, associated with any ideas, symbols, marks,
phrases, writings, drawings, inventions, machines, designs, concepts, techniques, methods,
know-how, processes or works of authorship developed or created by: (i) Consultant and/or
Consultant
www.gogtss.com
Page 3 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
Personnel; provided that Client shall retain a perpetual, non-exclusive, royalty-free license
to use the Work Product in its day to day business operations so long as Client does not
disclose, sell or assign, in any capacity, its rights in said Work Product, to any third party
(including Consultant Personnel and Client Personnel) without the express, written consent
of Consultant, which consent may be withheld. Upon request of Consultant, Client shall, if
necessary, take such actions, and shall cause Client Personnel to take such actions,
including execution and delivery of any and all instruments of conveyance, necessary to
grant title in and to the Work Product to and in the name of Consultant.
8. Non-Diversion: Client agrees that during the term of this Agreement and for a
period of five (5) years following the termination of this Agreement, Client will not
knowingly recruit or hire any employee, agent, representative or subcontractor of the
Consultant (“Consultant Personnel”), nor will Client directly or indirectly contact or
communicate with Consultant Personnel for the purpose of soliciting or inducing such
Consultant Personnel (a) to accept employment with, or perform work for any person, firm,
or entity other than Consultant; or (b) to provide services to Client or any other person,
firm or entity except as an employee or representative of the Consultant. Client agrees
that, in the event it knowingly breaches or knowingly threatens breach of this provision, in
addition to any remedies at law, Consultant, without posting any bond, shall be entitled to
obtain equitable relief in the form of specific performance, a temporary restraining order, a
temporary or permanent injunction or any other equitable remedy which may then be
available.
9. Disclaimer of Warranties: To the fullest extent permitted by law, Consultant
disclaims all warranties, express, implied or statutory, including, but not limited to, implied
warranties of title, non-infringement, merchantability, and fitness for a particular purpose.
Consultant does not warrant that use of software, hardware, services or any other products
furnished by consultant will be uninterrupted, error-free, or secure, that defects will be
corrected, or that products or the server(s) to which access is provided are free of viruses
or other harmful components.
10. Limitation of Liability: In no event shall Consultant be liable to the Client or any
other party for any special, exemplary, incidental, consequential, or lost profits, whether
arising out of contract, tort, strict liability or otherwise. In no way is Consultant responsible
for any damages to the Client or any other party including but not limited to lost profits due
to; data loss, the unavailability of or malfunctioning of any equipment, software, or service,
whether provided by Consultant or any party representing Consultant or otherwise.
Consultant shall not be liable to Client for any failure or delay caused by events beyond
Consultant's reasonable control, including, without limitation, Client's failure to furnish
necessary information, sabotage, failures, theft or delays in transportation or
communication, failures or substitutions of equipment, labor disputes, accidents, shortages
of labor, fuel, raw materials, equipment, technical failures, accessibility to work site, acts of
God, or any other reason beyond Consultant’s reasonable control. Client shall not be liable
to Consultant for any damages, including but not limited to lost profits, whether arising out
of contract, tort, strict liability, or otherwise that accrue during the performance of this
Agreement as a result of any action by Client’s officials, employees, and agents not caused
by Client’s negligence.
11. Actions: No action, regardless of form (including in contract, tort or otherwise),
arising in connection with the performance of this Agreement may be brought by either
Party more than one (1) year after the date of the occurrence on which the action is based.
www.gogtss.com
Page 4 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
12. Good Faith: The parties hereto expressly assume an obligation to act in good faith
toward one another in the performance of their obligations under this Agreement
13. Access: Client agrees to maintain, where required, a full time, dedicated Internet
connection and to allow the Consultant access to the Client’s network via that Internet
connection. Client agrees to allow the Consultant employees or subcontractors access to its
facilities in order to perform services under this Agreement. Client agrees to allow the
Consultant access to the covered equipment. Facility access may be denied for any reason
at any time, however if access to facilities is denied, the Client understands the Consultant
may be unable to perform their duties adequately and if such a situation should exist, the
Consultant will be held harmless. In the case of the Client residing in a facility with access
controlled by a third party, the Client is responsible for obtaining proper and adequate
permissions for the Consultant to enter and operate on the premises designated as the
Client’s work area. Client agrees to allow the Consultant to load any necessary
management software on their systems. Client agrees to furnish the Consultant with
Administrator-level password access for all covered equipment and servers, where
necessary. The Consultant agrees not to prevent Client from accessing any equipment
owned by the Client or Consultant.
14. Limitations of Technology: The Client acknowledges that technologies are not
universally compatible, and that there may be particular services or devices that the
Consultant may be unable to monitor, manage, or patch. The Consultant agrees to inform
the Client when such a situation arises. The Client agrees to correct the situation if
applicable, and to hold the Consultant harmless in any case. Patches and antivirus
definitions are distributed by their respective software vendors, and as such, the Consultant
has no direct control over the effectiveness or lack thereof of the software being applied.
The Consultant shall not be held responsible for interruptions in service due to patches
released by software vendors.
15. Authority: Client signatory represents and warrants that it has full corporate power
and authority to execute this Agreement to bind their company. Only individuals with title
of Chief Executive, Chief Financial Officer, Owner or any person designated by any of those
individuals shall have power and authority to bind Client.
16. Venue and Jurisdiction: Any dispute related to or arising out of the performance
of this Agreement shall be brought in the Superior Court of Richmond County or the United
States District Court for the Southern District of Georgia, Augusta Division.
17. Miscellaneous: This instrument, with attached exhibits, contains the entire
agreement of the parties and supersedes any previous agreement on the same subject
matter between them. No amendments or variations of the terms and conditions of this
agreement shall be valid unless the same are in writing and signed by all parties hereto.
Consultant is an independent contractor and nothing herein shall be construed as
inconsistent with that relationship or status. If any one or more of the provisions contained
in this Agreement is for any reason held to be invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect the other provisions
hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had not been contained herein. The headings contained herein are for
convenience of reference only, and are not to be used in interpreting this agreement. This
agreement shall be construed and enforced pursuant to the laws of the State of Georgia.
This agreement may be executed in one or more counterparts, each of which shall be
deemed to be an original, but all of which together shall constitute but one document.
www.gogtss.com
Page 5 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
www.gogtss.com
Page 6 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
Exhibit A
What We Cover
General
Warranty Status Included
Hardware & Software Details Included
Network Mapping Included
Network Coverage
ASA Firewall Included
Intersection switches Included
Core 3850 Layer 3 switching Included
TMC Layer 2 ethernet switching Included
Network Performance Monitoring Included
VPN/Remote access support Included
Network Support (Remote and On-Site)
During Hours Remote Support Included
Emergency After Hours Remote Support (Higher rates may apply) Included
During Hours On-Site Support (Drawn down from prepaid block of hours) Included
After Hours On-Site Support (Available – Higher rates apply) Included
What Is Included For Network Devices
Network Devices Premier Services
• Security o Two-factor authentication, granular control of user
access, and secure management of your network credentials
o Fast remote access via SSH
o User & credential management
Included
• Performance o Performance reports—for full visibility and
accountability o 24/7 proactive infrastructure monitoring and
alerting—to flag potential problems before they affect your
network Low Memory Detection o A real-time view of your
network, including all the devices on it and how they’re
connected—so we always know what’s happening
o Performance statistics
o Performance data and analytics
Included
www.gogtss.com
Page 7 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
• Proactive Reliability o Automated troubleshooting tools and
secure remote access to your infrastructure devices
o Automated backups of network infrastructure configurations—
essential for quickly restoring service in an outage
o A real-time inventory of all the technology on your network—
great for planning upgrades and budgeting for capital
expenditures
o Service monitoring o Configuration management o Alerts &
notifications
Included
Exhibit A
What Is Included For Servers
Server Monitoring & Administration Premier Services
• Security o Blacklisted Software
o Antivirus Software Definitions (MSFT Defender) o
Expired Passwords Monitoring o Blacklisted
Event Detection
o Windows Patch Management (via windows update)
o Support Software Updates
Included
• Performance o Hard Drive File
Fragmentation o Hard Drive MFT
Fragmentation o Low Memory
Detection o High CPU Usage
Detection o Startup/Background
Processes o Unauthorized Software
Removal
Included
• Proactive Reliability o Hard
Drive Error Monitoring o Hard
Drive SMART Stats Monitoring o
Hard Drive Free Space
o Hardware/Software Raid Failure Monitoring o
Windows File Corruption o Bad Process
Detection
Included
• Administration o User Updates
(Removal/Addition)
Included
Exhibit A
What Is Not Included
Client agrees that the following is not included as covered in this agreement. This page is
for reference only.
www.gogtss.com
Page 8 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
“Project / Integration Work” Defined as any service designated to add or increase
functionality or capacity; in other words, any work that is not designed to support existing
systems or persons. Projects are outside the scope of this agreement and as such will be
quoted and invoiced separately. Project / Integration work will be identified to The Client as
such before any work is performed. Client can use GTSS OnDemand Access Service
hours for this work with a signed SOW.
“Line of Business Applications” Defined as applications such as custom accounting
packages, CRM software, ERP software, etc. that are not specifically mentioned herein fall
outside the normal purview of this Agreement. Reasonable attempts will be made to correct
connectivity issues to such applications, however problems specific to the application
configuration or network problems caused by the applications are excluded.
“Hardware Replacement Cost” Defined as the cost associated with hardware
replacement falls outside this agreement. Hardware replacement can take the form of
warranty, extended warranty, manufacturer’s support contract, on-site spares, or purchases
as needed. Hardware replacement options will be discussed as part of the Audit
deliverables to be sure an appropriate hardware strategy exists for all critical equipment.
Exhibit A
Client Responsibilities
Client assumes the following responsibilities required to complete the Services. GTSS may charge for
actual additional work and expense incurred if Client fails to perform these responsibilities according to
mutually agreed schedule.
• Assign Point-Of-Contact - Assign a single Client representative to facilitate communications,
assemble Client resources, coordinate Client activities, accept deliverables, and perform any
change orders.
• Coordinate Client Activities -Coordinate all Client activities and 3rd party activities, other than
activities of GTSS and GTSS subcontractors, required for this agreement. Client is responsible
for the timely performance of activities of their staff and other contractors according to agreed
project schedule, unless subcontracted through GTSS.
• Ensure Compliance - Client will ensure compliance with any national or local safety and
building regulations or similar requirements affecting installation/maintenance.
• Facilities Readiness - Client will ensure facilities are ready for equipment installation as
scheduled, including mounting location, power, cooling, premise cabling, and patch cables not
supplied by GTSS.
• Access to Facilities - Client will provide access to their facilities as required to perform this
SOW as scheduled.
• Access to Equipment - Client will provide physical access, passwords, access codes or security
devices as necessary to perform the Scope of Work.
• Remote Access to Equipment - Client will provide GTSS staff VPN (virtual private network)
remote access to the Project Equipment for the duration of the project.
www.gogtss.com
Page 9 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
• Client agrees to be the “Smart Hands” in the field for basic troubleshooting and testing with
the Consultant.
• Timely Performance - Client will work with GTSS in a timely fashion to complete project tasks,
testing, and acceptance of deliverables according to mutually agreed schedules.
• Services Scheduling - A mutually agreed schedule for GTSS services will be developed.
• Client software update / installation - Client is responsible for upgrading any client application
not identified in this document.
• Cabling - Client is responsible for all cable additions/subtractions.
www.gogtss.com
Page 10 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
Exhibit B
Service Metrics
Consultant will provide all customary, scheduled, and routine services required under this
Agreement in a reasonably prompt and timely manner. In addition, Consultant shall meet or
exceed the following requirements in responding to specific requests for service:
Trouble Priority Response
Time
Resolution
Time
Escalation
Threshold
Critical Emergency (Service not available all users and
functions unavailable).
1 Within 1 hr ASAP –Best
Effort
2 hours
Urgent (large number of users or business critical
functions affected)
2 24 Hrs ASAP –Best
Effort
8 hours
High (Limited degradation of service, limited number
of users or functions affected, business process can
continue)
3 Within 24
business
hours
ASAP –Best
Effort
48 hours
Normal (Small service degradation, business process
can continue, one user affected)
4 Within 48
business
hours
ASAP –Best
Effort
96 hours
Low Priority (Maintenance needed, no noticeable
degradation to any users)
5 Next Time Not
Applicable
Not
Applicable
Exhibit C
Pricing Agreement
SUPPORT AGREEMENT / BILLING INFORMATION
Agreement Date: June 1, 2019 Bill To: John Ussery
Client: Augusta, GA Billing email: jussery@augustaga.gov
Primary Contact: John Ussery Phone 706-821-1710
PO # Fax:
Effective Date: June 1, 2019 Payment Terms: Net 30
Renewal Date: May 31, 2020 Billing Cycle: Annual
Agreement
Length:
12 Months Monthly Amount:
Annual Billing Amount:
$ 16,025.00
$192,295.00
Account Mgr: Tom Booth New Agreement / Add on: New Agreement
Agreement Type: Annual Agreement Number:
Coverage Limits:
www.gogtss.com
Page 11 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
AGREEMENT
DEVICES COVERED IN THIS AGREEMNT Qty
Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced Malware Protection, and
Firepower Management Center (AMP Subscriptions to be maintained by Client)
1
Comprehensive Remote Monitoring Cisco Core Layer 3 Switch Stack and L2 TMC 1
Comprehensive Remote Monitoring Cisco IE4k and Intersection Devices.
Monitoring Cisco IE4K and Intersection Devices including:
Devices Monitored (IP Ping Only)
Multicast Video Management
Traffic Data
2070 controllers
IP Cameras
WBB Devices
Cellular Devices
Preemption devices
Monitoring Features
Automated network discovery
Alerts & Notifications
Performance Statistics
Configuration Management
Performance Data and analytics
Fast Remote Access
User & Credential Management
Two-Factor Authentication
Map and Data exports
215
Comprehensive Remote Monitoring Cisco UCS Virtual Environment / Servers 3
Comprehensive Remote Monitoring ISP Connection 1
ISP VPN Certificate Renewal and Domain 1
Comprehensive Remote Monitoring/Management/Support/Backup Services Onsite and Cloud for
Barracuda 490 Server (Barracuda subscriptions maintained by client)
1
www.gogtss.com
Page 12 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
GTSS OnDemand Access Services of 12 months of Remote Monitoring includes (160) hours of Advanced
Support Services, covering anything outside of normal maintenance and monitoring.
Advanced Support Services include:
• Remote Engineering Services
Note: All work will be done remotely unless onsite work is requested or GTSS deems it is necessary to
come onsite.
• Onsite Engineering Services
• Note: Rate is inclusive of travel expenses, unless otherwise noted
• Fiber Technician
• Intelligent Transportation Technician
Overages will be billed at a T&E rate up to a max $195/hour.
GTSS will allocate engineering time in thirty (30) minute increments. Additional retainers may be purchased at
any time. Advanced Support Services hours will expire May 31, 2020.
Project / Integration Work – Will be fixed fee and are not included in this services agreement unless specifically
defined by a signed SOW.
SUPPORT COVERAGE
Remote Network Management (8am-5pm M-F)
Remote Server Management (8am-5pm M-F)
24x7x365 Network Monitoring
Lab Labor (8am-5pm M-F)
Vendor Management (8am-5pm M-F)
Off-Site Secure Backups (Cisco network devices and servers)
On-Site Support (8am-5pm M-F)
Emergency Support (Available 24x7x365)
Amendments to this document:
www.gogtss.com
Page 13 of 13
This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written
permission of GTS Solutions, Inc.
GTS Solutions, Inc. City of Augusta Georgia
By:
By:
(Signature) (Signature)
Name: Robert Booth Name:
Title: Managing Consultant Title:
Date: Date:
City of Augusta Georgia
City of Augusta 19-184 ITS Network Maintenance and
Monitoring Services - Traffic Engineering
We have prepared a proposal for you
PROPOSAL #Q000310 V1
PREPARED FOR
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Georgia
John Ussery
452 Walker Street
Augusta, GA 30901
JUssery@augustaga.gov
Dear John,
Wednesday, May 01, 2019
Attached you will find the pricing for the City of Augusta Comprehensive Remote Monitoring Proposal.
Included in the proposal is the following.
·Remote Network Monitoring for the entire ATMS traffic infrastructure and included services
·ISP connection necessary to provide network access to the internet and any annual subscriptions necessary for remote
access.
Please review and provide feedback.
Regards,
Tom Booth
Managing Consultant
GTS Solutions, Inc. - Columbia
Page 2 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
About GTS Solutions, Inc.
- GTS Solutions, Inc.
GTS Solutions, Inc. is a Cisco Systems Premier partner and a leader in providing management technology consulting in the
area of “Smart Cities” & Intelligent Transportation Solutions.
·Route & Switch
·Network Security
·Data Center
·Collaboration/IP Telephony
·Wireless Communications WBB Outdoor/Indoor
·Cellular
·Intelligent Transportation Systems
·IP Video Surveillance
GTS Solutions, Inc.’s commitment to quality and customer service has earned us a reputation as an industry innovator. Our
network architects and industry leading partners enable us to deploy efficient solutions to support your business goals.
Page 3 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Network 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering
Annual Remote Monitoring
Item Description Price Qty Ext. Price
REMOTE MONITORING
RNMS-FW-
ASA5516-CISCO
Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced
Malware Protection, and Firepower Management Center
$5,500.00 1 $5,500.00
RNMS-
CORESTACK-
CISCO
Comprehensive Remote Monitoring Cisco Core Layer 3 Switch
Stack
$2,400.00 1 $2,400.00
RNMS-FIELD-
IE4000-CISCO
Comprehensive Remote Monitoring Cisco IE4k and Intersection
Devices.
Monitoring Cisco IE4K and Intersection Devices including:
Devices Monitored (IP Only)
Multicast Video Managment
Traffic Data
2070 controllers
IP Cameras
WBB Devices
Cellular Devices
Preemption devices
Monitoring Features
Automated network discovery
Alerts & Notifications
Performance Statistics
Configuration Management
NetFlow data and analytics
Fast Remote Access
User & Credential Management
Two-Factor Authentication
Map and Data exports
$785.00 215 $168,775.00
Page 4 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
Annual Remote Monitoring
Item Description Price Qty Ext. Price
RNMS-UCS
Server Virtual
Environment-
CISCO
Comprehensive Remote Monitoring Cisco UCS Virtual
Environment / Server
$2,400.00 3 $7,200.00
RNMS-ISP-
Maintenance
Comprehensive Remote Monitoring ISP Connection $720.00 1 $720.00
ISP-MAINT-1YR ISP VPN Certificate Renewal and Domain $500.00 1 $500.00
RNMS-CUDA-
Maintenance
Comprehensive Remote Monitoring/Management/Support
Barracuda 490 Server
$600.00 12 $7,200.00
GTSS OnDemand Access Services
Page 5 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
Annual Remote Monitoring
Item Description Price Qty Ext. Price
SERV-SUP-
ANNUAL
GTSS OnDemand Access Services Prepayment of Annual Remote
Monitoring includes (160) hours of Advanced Support Services,
covering anything outside of normal maintenance and
monitoring.
Advanced Support Services include:
·Remote Engineering Services
·Note: All work will be done remotely unless onsite
work is requested or GTSS deems it is necessary
to come onsite.
·Onsite Engineering Services
·Note: Rate is inclusive of travel expenses, unless
otherwise noted
·Fiber Technician
·Intelligent Transportation Technician
Overages will be billed at a T&E rate up to a max
$195/hour.
GTSS will allocate engineering time in thirty (30) minute
increments. Additional retainers may be purchased at any time.
Advanced Support Services hours will expire one (1) year from
the purchase date.
·Lifecycle Projects – Will be fixed fee and are not included
in this services agreement unless specifically defined by
a signed SOW.
o Note: Work requests that require more
comprehensive service delivery, will be delivered
using GTSS's proven lifecycle project
methodology. Lifecycle project engagements
include formal planning and design review as
well as ongoing project management oversight.
$0.00 1 $0.00
Subtotal:$192,295.00
Page 6 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Georgia
John Ussery
452 Walker StreetAugusta, GA 30901
JUssery@augustaga.gov
GTS Solutions, Inc. - Columbia
Tom Booth
803.298.3008rbooth@gogtss.com
Proposal #: Q000310
City of Augusta 19-184 ITS Network Maintenance and Monitoring Services -
Traffic Engineering
Version: 1
Delivery Date: 05/01/2019
Expiration Date: 05/26/2019
Prepared by:Prepared for:Proposal Information:
Proposal Summary
Description Amount
Annual Remote Monitoring $192,295.00
Total $192,295.00
Any purchase order or contract as a result of this quotation is subject to GTS Solutions, Inc. Terms & Conditions.
Purchase Orders resulting from this quotation can be sent to sales@gogtss.com or mail to GTS Solutions, Inc., P.O. Box 727,
Chapin, SC 29036. This quotation contains Proprietary & Confidential information and remains the property of the GTS Solutions,
Inc.
Signature Date
Page 7 of 7Proposal #Q000310 v1 May 1, 2019
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to approve entering into an annual
contract with GTSS for the maintenance and monitoring services for the Traffic Engineering
ITS network in the amount of $192,295.00 funded thru SPLOST IV reallocation funds.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
192,300$
192,300$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
ITS Network Monitoring and Maintenace Services
(Bid 19-184)
SPLOST IV REALLOCATION FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
07.02.2019
Augusta-Richmond County, Georgia CPB# N/A
ITS Network Monitoring and Maintenace Services
(Bid 19-184)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
SPLOST IV REALLOCATION FUNDS ($192,300)($192,300)
TOTAL SOURCES: ($192,300) $0 ($192,300)
USE OF FUNDS
SPLOST IV REALLOCATION FUNDS $192,300 $192,300
TOTAL USES: $192,300 $0 $192,300
07.02.2019
Request for Qualifications
Request for Qualifications will be received at this office until Tuesday, March 19, 2019 @ 11:00 a.m. for furnishing:
RFQ 19-184 ITS Network Maintenance and Monitoring Services for Augusta, GA – Engineering Department –
Traffic Engineering Division
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Qualifications Conference will be held on Friday, March 1, 2019 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 5, 2019,
@ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the
execution of contract with the successful vendor.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 7, 14, 21, 28, 2019
Metro Courier February 7, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7
Copies
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
Yes 864063 Yes Yes Yes Yes
RFQ Item #19-184 ITS Network Maintenance and
Monitoring Services
for Augusta, Georgia - Engineering Department-Traffic Division
RFQ Date: Tuesday, March 19, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 11
Total Number Specifications Download (Demandstar): 7
Total Electronic Notifications (Demandstar): 47
Mandatory Pre-Proposal/Telephone Conference Attendees: N/A
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High) 1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)15 5.0 75.0
3. Organization & Approach (0-5)20 4.5 90.04. Scope of Services
Scope of Services
1) Vendor shall be able to provide written documentation from
manufacturer as a Cisco Premier or Gold Partner
2) Vendor shall be able to provide proof of Cisco CCIE and
CCNP/CCDP Certified professionals on staff
3) Vendor must be authorized by the State of Georgia and Cisco
System to provide Cisco hardware and services via the statewide
contract
4) Vendor must be able show that they can provide support 24
hours a day, 7 days a week, 365 days a year.
5) Vendor shall have a minimum of 7 years experience in
integrating, maintaining, and supporting ATMS / ITS networks in a
metropolitan or statewide environment
6) Vendor shall provide written documentation that they have
hardware and software experience in the following:
• Cisco IE4000 and Catalyst 38xx Series Switches
• Cisco IE4000 and Catalyst 38xx Series Switches
• Cisco ASA with Firepower / Advanced Malware Protection
• Cisco UCS Servers
• HP Servers
• VMWARE
• Intelight Maxview or other similar ATMS software
• Emtrac Preemption Software
• Axis Camera Systems with IP Multicast Distribution
• Barracuda Business Continuity onsite and cloud based
• SNMP based NMS monitoring and maintenance
(0-5)25 5.0 125.0
5. Financial Stability (0-5)10 5.0 50.0
6. References (0-5)5 5.0 25.0
Within Richmond County 5 10 0.0
Within CSRA 5 6 0.0
Within Georgia 5 4 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10.0
All Others 5 1 0.0
29.5 375.0
8. Presentation by Team (0-5)5 0
9 Q&A Response to Panel Questions (0-5)5 0
Total Phase 2 - (Total Maximum Ranking 10-
Maximum Weighted Total Possible 50) 35 0 0
29.5 0 375.0
Procurement DepartmentRepresentative:__Nancy Williams
Vendors
Phase 1 Total - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 425)
Phase 1
Total Cumulative Score
(Maximum point is 500)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9) (Any Vendors that Receive Less Than a 3 Ranking in Any Category
will not be considered for Phase II)
Weighted Scores
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the
one line only)
Internal Use Only
Evaluator: CUMULATIVE Date: 3/29/19
RFQ Item #19-184 ITS Network Maintenance
and Monitoring Services
for Augusta, Georgia - Engineering Department-Traffic Division
RFQ Due: Friday, March 29, 2019 @ 9:00 a.m.
Engineering Services Committee Meeting
7/30/2019 1:20 PM
ITS Network Monitoring and Maintenance Services
Department:Engineering
Presenter:
Caption:Approve entering into an annual contract and two yearly renewal
option with GTSS for the maintenance and monitoring services
for the Traffic Engineering ITS network in the amount of
$192,295.00 per year funded thru SPLOST IV reallocation
funds. Requested by AED. RFQ 19-184
Background:The Intelligent Transportation System (ITS) Project has
completed construction and is currently being utilized by the
Augusta Engineering Department. This project connected
numerous traffic engineering devices together utilizing fiber
optics and high speed communications in one cohesive network.
Analysis:This RFQ procurement provided the Augusta Engineering
Department Traffic Division with a highly qualified contractor
to protect the ITS network from outside intrusion, as well as
allow them to monitor and maintain the network hardware and
software systems. The Augusta Engineering Department worked
through the Procurement RFQ process to find the most qualified
consultant to perform these essential services. This will be an
annual contract with the option to extend for two additional
years.
Financial Impact:The cost to provide the network monitoring and security services
is $16,024.58 per month for a period of 12 months (annually) for
a total of $192,295.00 and all costs are funded thru SPLOST IV
reallocation funds.
Alternatives:Do not approve annual contract and identify alternate
source/option for needed services.
Recommendation:Approve entering into an annual contract and two yearly renewal
option with GTSS for the maintenance and monitoring services
for the Traffic Engineering ITS network in the amount of
$192,295.00 per year funded thru SPLOST IV reallocation
funds. Requested by AED. RFQ 19-184
Funds are
Available in the
Following
Accounts:
SPLOST IV reallocation funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Windsor Spring Road Landscape
Department:
Presenter:Commissioner Brandon Garrett
Caption:Discuss and find solution for the Windsor Spring Road widening
project landscape. (Requested by Commissioner Brandon
Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
APPLICATION TONM
PLACEMENT OF MONT'MEI{T/1}IARKAR ON PUBLIC PROPERTY
crTY or AUGUSTA, GEORGIACr#APPLICA}.IT:
ADDRESS:
CONTACT PERSON:
MAILING ADDRESS:
TELBPHONE
PROPOSED L.OCATION OF MONUMEN'TII\4ARKER(please identig 3 possible locations if possible,list
in order ofpreference:€i-dls location
2d location
3d location
INFORMATION TO SUBMIT WITI{ APPLICATION:l. Scaled drawings of the monument or marker with dimensions shown2, List of materials forthe monument or marker3. Scaled drawings showing approximato location on public prcperty4, Representativc photographs ofthe proposed location5. Estimate of the time and equipment noeded to erect the Monument/IVlarker
Please submit all of fie required information. Incomplete iqformation may delay the
application.
SIGNATI.JRE OF APPLTCANT:
review of the
NOTE: If application is apprornd, applicantmust (l) secure an Permit frorn tho Enginccring Dept. Beforc
erecting the Monumentltvlarker and (2) Gntcr into a Formal Maintenance Agrcomont with the City of Augusta. The Cityof Augusta resorves the right to rcmovc sny Monumentltlarker not properly maintaincd or ropaired.
DATE RECEIVED
APPLICATION#
DATE REVIEWED
N?
?dl
APPROVED DENMD
:
.:
ri"!\m
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Lucy Craft Laney Marker
Department:
Presenter:
Caption:Consider a request from the Lucy Craft Laney Museum of Black
History for the placement of a cast iron marker issued by the
State of Georgia and the Georgia Historical Society at 535
Telfair Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Engineering Services Committee Meeting Commission Chamber - 7 l9l20l9
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman;
Hasan, Vice Chairman; Garrett, member.
Absent: Hon. Frantom, member.
ENGINEERING SERVICES
1. Discuss assessment of tree inventory, the process of the removal of hazardous Item
trees and the timeline of removal. (Requested by Commissioner Mary Davis Action:
- referred from June 18 Commission meeting) Approved
Motions
Motion Motion Textrype
Motion to approve
addressing the funding
for tree
^ assessment/removal
ADDTOVe'- process during the
upcoming budget
Made By Seconded By Motion
Result
process.
Motion Passes 3-0.
2. Update from Atlanta Gas Light relative to their Walton Way and 8th streets Item
project. (Requested by Commissioner Bill Fennoy) Action:
Approved
Motions
f#:" Motion
Motion to approve
A ---^_.^ receiving this item as Commissioner Commissioner D,Approve information. Ben Hasan Marion williams Passes
Motion Passes 3-0.
Commissioner
Ben Hasan
Text Made By Seconded By
Commissioner
Marion Passes
Williams
Motion
Result
3. Award Bid Item 19-127 for Rocky Creek Pumping Station Power House to Item
Border States Industries at atotal cost of $367,675.00. Action:
Approved
4. Consider Change Order to Bid #14-134 East Augusta Roadway & Drainage Item
Project - Marion Homes for the repair and replacement of Sanitary Sewer Action:
Mains to Blair Construction, Inc. in the amount of $280,546.00. Approved
Motions
f#:"' Motion Text Made Bv seconded Bv
Motion to
. aDDrove.APProve Motion Passes
3-0.
Motions
Y::*1" Motion Text Made By seconded Byr ype
Motion to
^ aDDrove.APProve Mltion Passes
3-0.
Commissioner Commissioner
Ben Hasan Brandon Garrett Passes
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
Seconded By
Commissioner
Ben Hasan
Motion
Result
Motion
Result
Motion
Result
Passes
Commissioner Commissioner
Ben Hasan Brandon Garrett Passes
5. Consider proposal from Johnson, Laschober & Associates, P.C. to provide ltem
supplemental engineering services for the Utilities Department's Fort Gordon Action:
Cyber CoE Campus Utilities phased projects in the amount of $200,500. Approved
Made By
Commissioner
Brandon Garrett
6.
3-0.
Motion to approve the
on June 11,2019.
Motions
minutes of the Engineering Services Committee held Item
Action:
Approved
Motion Text Made By Seconded By
Motion MotionType Result
Motion to
^ approve. Commissioner CommissionerApprove ilition purr., grunoon Garrett Ben Hasan Passes
3-0.
7. Approve the installation of nineteen streetlights on Old McDuffie Road. This Item
is also to approve a new lighting tax district for all lots associated with the Action:
above road. Funding is available in the Street Lighting budget account Approved
#276041610-53 12310.
Motions
X:11"' Motion Text Made By seconded By Motion'l'ype - ----- -'t --------- -r Result
Motion to
a ---^__^ approve. Commissioner CommissionerApprove ilotion passes Ben Hasan Brandon Garrett Passes
3-0.
8. Approve the installation of fourteen streetlights on Phinizy Road. This is also Item
to approve a new lighting tax district for all lots associated with the above Action:
road. Funding is available in the Street Lighting budget account #276041610- Approved
5312310.
Motions
Motion rf,-1:-_-m- 1 rr r h ^ Motion:"""" Motion Text Made By Seconded By'l'ype ------ -r --------- -J Result
Motion to
^ approve. Commissioner CommissionerApprove vtotio, Passes gm Fluru, Brandon Garrett Passes
3-0.
www.augustaga.gov
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on July 9, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON SMITH LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that Smith
Lane as shown on the attached plat, has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the county road system is
otherwise in the best public interest and that the right-of-way should be abandoned as part of the
Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on July 10, 2019 at the Augusta-Richmond County
Municipal Building, 2nd Floor Committee Room, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on June 20,
2019 and June 27, 2019, and that the property owners located on Smith Lane were given notice;
and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held August 6, 2019, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2019.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Motion to Abandon Right Of Way
Department:Engineering
Presenter:Law
Caption:Motion to determine that Smith Lane, as shown on the attached
map has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest,
and to receive as information the results of the public hearing
held regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department and adopt the attached Resolution.
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. A map of Smith Lane is
attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was
held on July 10, 2019 for this matter.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Smith Lane be
abandoned.
Recommendation:Approve determination and request for abandonment of Smith
Lane pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as
allowed by law, and an easement(s) as directed by the Augusta
Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or
future utilities and drainage and adopt the attached Resolution.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
µ
1 inch = 50 feetMap Scale
Merrimac Ave N of Old Ironsides Blvd
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Motion to Abandon Right Of Way
Department:Engineering
Presenter:Law
Caption:Motion to determine that Merrimac Avenue North of Old
Ironsides Boulevard as shown on the attached map has ceased
to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department.
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said
Merrimac Avenue North of Old Ironsides Boulevard is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Merrimac Avenue
North of Old Ironsides Boulevard be abandoned.
Recommendation:Approve determination and request for abandonment of
Merrimac Avenue North of Old Ironsides Boulevard, with
public hearing to be held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies) as allowed by law,
and an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
µ
1 inch = 200 feetMap Scale
Old Alexander Drive that Bisects 994 Alexander Drive
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Motion to Abandon Right Of Way
Department:Engineering
Presenter:Law
Caption:Motion to determine that Old Alexander Drive that Bisects 994
Alexander Drive as shown on the attached map has ceased to be
used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department.
Background:Les Brown, on behalf of the property owners of TPN 008-3-002-
00-0, more formerly known as 994 Alexander Drive has
requested the abandonment of Old Alexander Drive that Bisects
994 Alexander Drive in its entirety in order to acquire the
property for use as personal property. The abandonment request
has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The map of said Old Alexander Drive that Bisects 994
Alexander Drive is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Old Alexander Drive
that Bisects 994 Alexander Drive be abandoned.
Recommendation:Approve determination and request for abandonment of Old
Alexander Drive that Bisects 994 Alexander Drive, with public
hearing to be held regarding the issue of abandonment pursuant
to O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies) as allowed by law, and an
easement(s) as directed by the Augusta Engineering Department
and the Augusta Utilities Department to be retained over the
entire abandoned portion for existing or future utilities and
drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
RFP 19-179 On-Call Material Testing
RFP Due: Friday, March 22, 2019 @ 11:00 a.m. Page 1 of 29
Request for Proposals
RFP Item #19-179
On-Call Construction Material Inspection and Testing, Construction
Monitoring and Quality Assurance/Quality Control and Geotechnical
Inspections and Investigations
For
Augusta, Georgia – Augusta Engineering Department
RFP Due: Friday, March 22, 2019 @ 11:00 a.m.
One Original and Seven (7) Copies of RFP shall be submitted
Thanks for doing business with us . . .
Geri A. Sams, Procurement Director
535 Telfair Street, Room 605
Augusta, Georgia 30901
Rev. 8/11/2016
RFP 19-179 On-Call Material Testing
RFP Due: Friday, March 22, 2019 @ 11:00 a.m.
Page 25 of 29
FEE PROPOSAL FORM
Awarded unit fee will be “Median Unit Fee” of fee submitted by the selected firms.
Cost of Services: In addition to cost for listed services, also attached “Standard Charge Sheet” for
other relevant professional and field staff.
HOURLY/DAILY PROPOSED FEE
Item Description Unit Unit
No Rate i
1 Project Engineer / Project Manager
HR
2 Senior Geotechnical Engineer, P.E. HR
3 Material Testing Lab Manager HR
4 Senior Engineering Technician / Sr. Site Inspector day *
5 Material (Soil, Concrete, Asphalt) Testing Technician HR
* assume 8 work-hours Total:
Note: Cost of Services evaluation ranking will be based on Items 1 through 5 proposed fee
i) Hourly rate include direct expense cost (such as vehicle, phone, per diem,lodging,etc). There will be no separate pay item for these and
other incidental items
ii) Assigned work will be performed per issued Task Order. Each Task Order will be contracted based on specific scope of services for a
respective project
iii) Assigned Inspector must possess required GSWCC and other Certifications to perform required functions
iv) Assigned staff shall include GA Licensed Professional Engineer
Fee Proposal must be sealed separately and labeled on the outside of the package to clearly Indicate that it is in response
to RFP #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations.
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current
On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical
Inspection, Field Engineering Services Consulting Agreement in the amount of $500,000.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
500,000$
500,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
Funding is available in the TIA Discretionary Funds.
TIA DISCRETIONARY FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
07.02.2019
Augusta-Richmond County, Georgia CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
TIA Discretionary ($500,000)($500,000)
TOTAL SOURCES: ($500,000) $0 ($500,000)
USE OF FUNDS
TIA Discretionary $500,000 $500,000
TOTAL USES: $500,000 $0 $500,000
07.02.2019
Request for Proposal
Request for Proposals will be received at this office until Friday, March 22, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations for the Augusta, GA -
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 8, 2019 @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for
award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 14, 21, 28, March 7, 2019
Metro Courier February 14, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify Save
Form
Addendum
1
Fee
Proposal Original 7
Copies
CSRA TESTING & ENGINEERING
1005 EMMETT STREET, SUITE A
AUGUSTA, GA 30904
Yes 138689 Yes Yes Yes Yes Yes
NOVA ENGINEERING
3900 KENNESAW 75 PKWY
SUITE 100
KENNESSAW, GA 30144
Yes 124398 Yes Yes Yes Yes Yes
MC SQUARED INC
1275 SHILOH RD NW SUITE 2620
KENNESAW, GA 30144
Yes 228126 Yes Yes Yes Yes Yes
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
Yes 44372 Yes Yes Yes Yes Yes
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
Yes 46692 Yes Yes Yes Yes Yes
GMC
1450 GREENE STREET, SUITE 505
AUGUSTA, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
MATRIX ENGINEERING
3459 WRIGHTSBORO RD, SUITE B
AUGUSTA, GA 30909
Yes 46339 Yes Yes Yes Yes Yes
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
Yes 53285 Yes Yes Yes Yes Yes
EMC ENGINEERING
4424 COLUMBIA RD, SUITE B
MARTINEZ, GA 30907
Yes 324715 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 125
Georgia Procurement Registry: 448
Mandatory Pre-Qualifications Conference Attendees: N/A
Total Number Mailed to Local Vendors: 3
Total packages submitted: 9
Total Noncompliant: 0
RFP 19-179 On-Call Construction Material Inspection and Testing,
Construction Monitoring and Quality Assurance/Quality Control and
Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
RFP Due: Friday, March 29, 2019 @ 11:00 a.m.
Page 1 19-179 Official Tab
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX
ENGINEERING
3459
WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX ENGINEERING
3459 WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA 30909
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5
Evaluation Criteria Ranking Points Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low)
to 5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 2.5 30.0 50.0 50.0 50.0 50.0 40.0 50.0 40.0 25.0
3. Organization & Approach (0-5)10 3.0 4.0 5.0 5.0 5.0 3.0 5.0 4.0 2.5 30.0 40.0 50.0 50.0 50.0 30.0 50.0 40.0 25.0
Scope of Services
1. Qualifications of key Professionals that will be assigned to
inspection and testing and other listed tasks
2. Specific relevant experience of your company (specific to soil
and material testing to local & state entities)
(0-5)30 2.3 3.8 5.0 4.0 4.3 3.5 5.0 3.0 2.3 67.5 112.5 150.0 120.0 127.5 105.0 150.0 90.0 67.5
5. Schedule of Work (0-5)5 3.0 3.0 5.0 3.0 5.0 3.0 5.0 4.0 3.0 15.0 15.0 25.0 15.0 25.0 15.0 25.0 20.0 15.0
6. References (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0
Within Richmond County 5 10 5 5 5 5 5 50.0 0.0 0.0 0.0 50.0 50.0 50.0 50.0 0.0
Within CSRA 5 6 5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0
Within Georgia 5 4 5 5 5 0.0 20.0 20.0 20.0 0.0 0.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
21.25 25.75 30 27 29.25 23.5 30 25 20.25 242.5 287.5 345.0 305.0 352.5 290.0 375.0 290.0 212.5
8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0
Lowest Fees 5 10 5 0 0 0 0 0 0 50 0 0
Second 5 6 5 0 0 0 30 0 0 0 0 0
Third 5 4 5 0 0 0 0 0 20 0 0 0
Forth 5 2 5 0 0 0 0 10 0 0 0 0
Fifth 5 1 5 0 0 5 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 125) 0 0 5 5 5 5 5 0 0 0 0 5 30 10 20 50 0 0
21.25 25.75 35 32 34.25 28.5 35 25 20.25 242.5 287.5 350.0 335.0 362.5 310.0 425.0 290.0 212.5
RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
Evaluation Meeting: Friday, May 3, 2019 @ 10:00 a.m.
Weighted Scores
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores
Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________
Procurement Department Completion Date: ____5/3/19_________________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ___Cumulative ___________________________ Date: _______5/3/19_____________________
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Engineering Services Committee Meeting
7/30/2019 1:20 PM
On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/ Quality Control, and Geotechnical Inspections and Investigations
Department:Engineering
Presenter:
Caption:Approve Award of “On-Call Construction Material Inspection
and Testing, Construction Monitoring and Quality Assurance/
Quality Control, and Geotechnical Inspections and
Investigations (CMT_Geotech)” Services Contract to ATC
Group Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc., subject to receipt of signed contract and proper
insurance documents. The Contract is for three years with
renewal option of two additional years. Also, approve $500,000
to fund the CMT_Geotech Services. RFP 19-179.
Background:The Augusta Engineering Department (AED) requested
professional services from Geotechnical and Material Testing
Professional firms for construction materials inspection and
testing, construction monitoring and quality assurance / quality
control (QA/QC) during various stages of roadway and
infrastructure construction, and geotechnical inspections and
investigations . AED has infrastructure improvements for several
projects in design and under construction. This trend will
continue for the next several years. The majority of the projects
are local funded (SPLOST) and regional funded ( TIA). There
are a few federal funded projects too. The following projects are
currently under construction or will be under construction in
Years 2019-2021: 1. James Brown Blvd. (9th Street)
Improvements 2. East Augusta Drainage Phase III & Phase IV 3.
Berckmans Road Improvements and Realignment Project-Part II
4. Wrightsboro Road Improvements (Mark Church -Augusta
West Pkwy) 5. 15th Street Pedestrian Improvements 6 . 13th
Street Improvements 7. Telfair Street Improvements 8. Various
Bridges Repair and Maintenance Improvements 9. Dirt Roads
Paving 10. Various Roads Paving, Resurfacing, and sidewalks
The on-going SPLOST and TIA funded roadway improvements,
drainage improvement projects and increase in maintenance and
emergency repairs to aging infrastructures and sidewalks within
the county have placed a significant strain on the AED
Construction Section. The assistance of outside construction
services will only be temporary and will help insure a quality
finished product. It is a practical approach to sustain much
needed construction quality assurance & quality control
(QA/QC) during the construction phase of a project.
Construction QA/QC is essential to construction of good roads
and stormwater infrastructure.
Analysis:Proposals were evaluated on May 3, 2019 with ATC Group
Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc. being the selected firms.
Financial Impact:Funds are available in the amount of $500,000 TIA discretionary
fund.
Alternatives:1. Do not approve contract award and find alternative way to
provide required CMT_Geotech Construction QA/QC Services
and meet TIA construction QA/QC requirements.
Recommendation:Approve Award of “On-Call Construction Material Inspection
and Testing, Construction Monitoring and Quality Assurance/
Quality Control, and Geotechnical Inspections and
Investigations (CMT_Geotech)” Services Contract to ATC
Group Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc., subject to receipt of signed contract and proper
insurance documents. The Contract is for three years with
renewal option of two additional years. Also, approve $500,000
to fund the CMT_Geotech Services.
Funds are
Available in the
Following
Accounts:
TIA Discretionary Funds ($500,000) 235041110 - 5212115 (JL
T16049014)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Wednesday, April 24, 2019 @ 3:00 p.m. for furnishing:
Bid Item #19-201 Rocky Creek Sanitary Sewer Force Main for Augusta, GA – Utilities Department
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers
exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning
Thursday, March 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, April 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, April 9, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 14, 21, 28, April 4, 2019
Metro Courier March 14, 2019
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify Save Form Addendums
1-3 Bid Bond Base Bid Total Option A Total Option B Total Base Bid
+ Option A
Total Base Bid
+ Option B
Legacy Water Group
10130 Bob Wiillams
Parkway
Covington, GA
30014
Yes 798569 Yes Yes Yes $1,894,522.25 No Bid $1,419,076.00 NB $3,313,598.25 /
Non-Compliant
Blair Construction
P.O. Box 770
Evans, GA 30809 Yes 224004 Yes Yes Yes $2,578,997.00 No Bid $712,694.00 NB $3,291,691.00
Reynolds
Construction
300 East Broad St
Fairburn, GA 30213
DS Utilities, INC
1644 Holy Trinity
Church RD
Little Mountain, SC
29075
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid Attendees: 13
Total packages submitted: 2
Total Noncompliant: 1
Bid Opening Bid Item #19-201
Rocky Creek Sanitary Sewer Force Main
for Augusta, GA-Utilities Department
Bid Date: Wednesday, May 8, 2019 @ 3:00 p.m.
Page 1 of 1
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Rocky Creek Force Main
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider Award of Bid #19-201 for the Construction of Rocky
Creek Sewer Force Main Project to Blair Construction, Inc. in
the Amount of $3,291,691.00.
Background:This Project will consist of the construction of 7,170 LF of 24”
sewer force main that will allow the abandonment of the gravity
trunk sewer along Rocky Creek between Mike Padgett Highway
and Doug Bernard Parkway. This sanitary sewer force main will
mediate sewer inflow and infiltration (I/I) in the existing sewer
basin. Under separate contract, three (3) sanitary sewer pump
stations are being built that will pump through this proposed
force main.
Analysis:Alfred Benesch & Company (previously WR Toole Engineers)
and Augusta Utilities Department have reviewed the bid
submitted by Blair Construction, Inc. The bid for construction
services was deemed to be fair and reasonable by Augusta
Utilities Department.
Financial Impact:We have reviewed the bid from Blair Construction, Inc. and
found it to be reasonable. Funding in the amount of
$3,291,691.00 is available from accounts: 507043420-5425210/
81700030-5425210
Alternatives:
Recommendation:Augusta Utilities Department recommends the Commission
approve the Construction Services to Blair Construction, Inc. in
the amount of $3,291,691.00 for the Rocky Creek Sewer Force
Main Project.
507043420-5425210/ 81700030-5425210
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
7/30/2019 1:20 PM
Village at Riverwatch Commercial Development Road System
Department:
Presenter:Mayor Pro Tem Sean Frantom
Caption:Discuss Village at Riverwatch Commercial Development Road
System and Consider request from Jorden Trotter Commercial
Real Estate accepting Private Segment of Cabela Drive (432LF)
and River Shoals Parkway (150LF) and associated
Improvements within its Right-of-Way into Augusta, Georgia
Public Roadway System.” (Requested by Mayor Pro Tem
Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: