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HomeMy WebLinkAbout2019-07-30 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 7/30/2019 ATTENDANCE: Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Approve funding for Design Consultant Services Supplemental Agreement Six to Pond and Company in the amount of $38,790.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project – Phase II as requested by the AED. RFQ 11-108 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 2. Discuss Environmental Services stipulation for yard waste. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 3. Approve entering into an annual contract and two yearly renewal option with GTSS for the maintenance and monitoring services for the Traffic Engineering ITS network in the amount of $192,295.00 per year funded thru SPLOST IV reallocation funds. Requested by AED. RFQ 19-184 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with Engineering to provide a clarification of the SPLOST funding.. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 4. Discuss and find solution for the Windsor Spring Road widening project landscape. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Marion Williams Passes 5. Consider a request from the Lucy Craft Laney Museum of Black History for the placement of a cast iron marker issued by the State of Georgia and the Georgia Historical Society at 535 Telfair Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 6. Motion to approve the minutes of the Engineering Services Committee held on July 9, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 7. Motion to determine that Smith Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32- 7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 8. Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 9. Motion to determine that Old Alexander Drive that Bisects 994 Alexander Drive as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 10. Approve Award of “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT_Geotech)” Services Contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc., subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. Also, approve $500,000 to fund the CMT_Geotech Services. RFP 19-179. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 11. Consider Award of Bid #19-201 for the Construction of Rocky Creek Sewer Force Main Project to Blair Construction, Inc. in the Amount of $3,291,691.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 12. Discuss Village at Riverwatch Commercial Development Road System and Consider request from Jorden Trotter Commercial Real Estate accepting Private Segment of Cabela Drive (432LF) and River Shoals Parkway (150LF) and associated Improvements within its Right-of-Way into Augusta, Georgia Public Roadway System.” (Requested by Mayor Pro Tem Sean Frantom) Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Fails 2-1. Commissioner Brandon Garrett Commissioner Marion Williams Fails www.augustaga.gov Engineering Services Committee Meeting 7/30/2019 1:20 PM Attendance 7/30/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: (SA02 – For changes greater than $20,000) July 2019 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012, for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge Replacement Project, File Reference No. 11-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Engineering additional services to consist of Irrigation design, Plan Updates for Utilities, and Lighting Design for Phase II It is agreed that as a result of the above described modification the contract amount is increased by $38,790.00 from $1,324,519.62 to a new total of 1,363,309.62. Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2019. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 371-041110- T14041211 Supplemental Agreement Number: 6 Purchase Order Number: 205642 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of Supplemental Agreement Number Six to Pond and Company in the amount of $38,790.00 for TIA Project Berckmans Road Widening & Realignment and Bridge Replacement Project - Phase II as requested by AED. Funding is available in the SPLOST VI. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 158,620$ TIA Project Funds 14,905,473$ TIA Project Funds PI#011381 3,145,348$ RECAPTURED SPLOST VI 1,471,700$ AUD FUNDS 767,447$ SPLOST VI 38,790$ 21,637,378$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor CPB#371-041110-T14041211 CAPITAL PROJECT BUDGET Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) 7/9/2019 Augusta-Richmond County, Georgia CPB#371-041110-T14041211 CAPITAL PROJECT BUDGET Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB SPLOST VI Berckmans Rd Realignment (360,000) (360,000) Berckmans Rd Over Raes Creek (790,000) (38,790) (828,790) TIA Discretionary (158,620) (158,620) TIA Project Funds Berckman Road 371-041110-T14041211 (12,005,473) (12,005,473) TIA FUNDS (PI#0011413)(2,900,000) (2,900,000) TIA FUNDS (PI#0011381)(3,145,348) (3,145,348) SPLOST VI RECAPTURED SCOTTS WAY OVER RAE'S CREEK (800,000) (800,000) 7TH ST OVER AUGUSTA CANAL (671,700) (671,700) AUD FUNDS (767,447) (767,447) TOTAL SOURCES:(21,598,588) (38,790) (21,637,378) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 390,320 390,320 328-041110-5212115-211828704 790,000 38,790 828,790 ENGINEERING 371-041110-5414110-T14041211 14,905,473 14,905,473 371-041110-5414110 PI#011381 3,145,348 3,145,348 SPLOST VI 1,471,700 1,471,700 TIA DISCRETIONARY 128,300 128,300 AUD FUNDS 767,447 767,447 TOTAL USES:$21,598,588 $38,790 $21,637,378 7/9/2019 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and not to exceed in the amount of $11,246,487.20 for TIA Project Berckmans Road Widening & Realignment and Bridge Replacement-Phase II as requested by AED. Also, approve reallocation of $1.6M from Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 11,896,933$ TIA Project Funds 108,540$ TIA Funds 8,917,534$ SPLOST VI 1,600,000$ AUD FUNDS 767,447$ 24,470,774$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) SPLOST VI Scotts Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction. 7/9/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI (360,000) (360,000) Berckmans Rd Over Raes Creek (790,000) (790,000) TIA Discretionary (30,320) (30,320) TIA Project Funds Berckman Road 371-041110-T14041211 (12,005,473) (12,005,473) TIA FUNDS (PI#0011413)(5,772,186) (5,772,186) TIA FUNDS (PI#0011381)(3,145,348) (3,145,348) SPLOST VI (1,600,000) (1,600,000) AUD FUNDS (767,447) (767,447) TOTAL SOURCES:(13,185,793) (11,284,981) (24,470,774) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 390,320 390,320 328-041110-5212115-211828704 790,000 790,000 ENGINEERING 371-041110-5212115-T14041211 12,005,473 12,005,473 371-041110-5414110/T14041211 5,772,186 5,772,186 PI#011381 3,145,348 3,145,348 SPLOST VI 1,600,000 1,600,000 AUD FUNDS 767,447 767,447 TOTAL USES:$13,185,793 $11,284,981 $24,470,774 7/9/2019 Engineering Services Committee Meeting 7/30/2019 1:20 PM Berckmans Road Widening & Realignment, and Bridge Replacement -Phase II Construction Project Department:Engineering Presenter: Caption:Approve funding for Design Consultant Services Supplemental Agreement Six to Pond and Company in the amount of $38,790.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project – Phase II as requested by the AED. RFQ 11-108 Background:Berckmans Road Widening & Realignment is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project will be completed in two phases (Phase 1 and Phase 2). Project limits are Washington Road to Wheeler Road. Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting, associated landscaping and replacement of bridge over Rae’s creek. In February 2012, commission approved award of design phases of the project to Pond & Company. Project phase 1 construction (Washington Road to near Wicklow Drive) is completed. Phase 2 (near Wicklow Drive to Wheeler Road) is under construction. The Project Phase 2 consists of roadway improvements, bridge over Rae’s creek replacement, curb & gutter, sidewalk, and two intersections improvements. On December 18, 2018 Augusta Commission awarded Phase II contraction contract to Reeves Construction Company. Construction phase of roadway improvements requires structural and design related various submittals to be reviewed and approved that warrants design engineer services. Analysis:On December 18, 2018 Augusta Commission awarded Phase II contraction contract to Reeves Construction Company. Construction phase of roadway improvements requires structural and design related various submittals review and approval, and field engineering design modifications that warrants design engineer services. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, and field engineering for lighting and irrigation system design modification. Financial Impact:Funds are available in Project SPLOST VI - Berckmans Road over Raes Creek funds. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve funding for Design Consultant Services Supplemental Agreement Six to Pond and Company in the amount of $38,790.00 for the Berckmans Road Widening, Realignment and Bridge Replacement Project – Phase II as requested by the AED. Funds are Available in the Following Accounts: SPLOST VI – Berckmans Rd. over Raes Creek 328041110- 5212115(JL 211828704) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/30/2019 1:20 PM Environmental Services stipulation for yard waste. Department: Presenter:Commissioner Brandon Garrett Caption:Discuss Environmental Services stipulation for yard waste. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Services Agreement ATMS Network Monitoring Agreement –Augusta, Georgia PREMIER SERVICES AGREEMENT Client: Augusta, Georgia 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering Service Address: 452 Walker St. Augusta, GA 30901 Term of Agreement: One year commencing on the 1st of June 2019 (“Start Date”) and ending on the 31st of May 2020. Scope of Included Services: See “Exhibit A” Monthly/Annual Base Rate: See Exhibit C for a detailed breakdown. Rates will change at the beginning of the month following the addition of any components within Exhibit C or other addendums. 1. Engagement: Client hereby engages GTS Solutions, Inc. (“Consultant”) for the initial term set forth above, to provide services in support of Client’s ATMS Traffic Management Network located throughout Augusta, including the Service Address identified above, the IT Building, and approximately 215 intersection locations. Upon expiration of the initial term, and upon expiration of each successive term, this Agreement, upon mutual agreement of the Parties, shall be renewed and extended for an additional term equal to two (2) one-year renewals. 2. Scope of Included Services: Consultant will perform Services included within the Scope of Included Services, as required, during the term of this Agreement. Consultant will decide whether to perform the Services at the Service Addresses or remotely. Client agrees not to make unreasonable requests for services. See Exhibit A. 3. Pricing, Additional Services: The Annual Base Rate set forth below covers the cost of Services coming within the Scope of Included Services in addition to addendums, if any, to this document. Charges for additional services such as “Project Type” work, requested or required by Client will be determined by agreement of the Parties or, in the absence of agreement, will be charged at Consultant’s standard rates in effect at the time service is provided or adjustments to standard rates if defined in Exhibit C. The Base Rate does not include the cost of any hardware, software, equipment, or supplies or any out-of- pocket expenses incurred by Consultant unless specifically identified as included in the Exhibits or in an addendum. 4. Payment, Suspension or Termination of Services: Payment of the annual Base www.gogtss.com Page 2 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. Rate is due on the first day of the term of this Agreement and shall be considered delinquent if unpaid within thirty (30) days of the due date. Client shall pay invoices for any additional amounts due to Consultant within thirty (30) days after receipt. Consultant shall have the right to suspend the performance of Services or to terminate this Agreement, if Client fails to make payment within the time permitted for doing so under this Agreement. Client shall have the right to, at their discretion, terminate this Agreement in the event that Consultant fails to meet the Required Performance Standard established by the Service Guarantee described in Exhibit B; provided, however, that Client shall not terminate this Agreement pursuant to this provision without first giving Consultant written notice of deficiencies in performance and a reasonable opportunity (not less than 30 days) to meet and maintain the Required Performance standard. Client also has the right to terminate this Agreement for its own convenience; provided, however, Consultant shall be paid for all contracted work performed prior to termination, and Client shall provide Consultant with at least thirty (30) days’ notice of the proposed termination of convenience. 5. Price Adjustments: Consultant shall have the right to propose an adjustment to the Monthly Rates, as provided on Exhibit C, in the event of equipment purchases, substantial changes in the demand for Services initiated by Client, material increases in costs to Consultant, or if Client’s demand for Services during the twelve-month period during the term of this Agreement should exceed the Adjustment Threshold. However, if the price adjustment is due to material increases in costs to Consultant, Client shall be given the option to terminate the Agreement at no cost to Client. When an adjustment occurs, an addendum detailing the change, will be signed by both Parties and attached to this Agreement. 6. Tangible Property Rights: Authorization to use any software or hardware provided by Consultant to the Client provides a personal, non-exclusive, limited, non- transferable, and temporary license. All rights are reserved. The Client may not re-publish, transmit, distribute, sell, lease, sublet, or make any unauthorized use of Consultant property. Modification of such materials or the use of such materials for any purpose not authorized by Consultant is prohibited. Client agrees to act in good faith and maintain in good physical and working order any hardware, software, or other tangible items belonging to Consultant that are installed, lent to, leased to, or for any other reason in possession by Client or Client Personnel. In the event of damage, theft, modification, defacing, loss of, or any other acts beyond what would be considered “normal wear,” the Client will be responsible for reimbursing Consultant for repair and/or replacement of such material in an amount, agreed upon by the Parties, to be the actual cost of the repair or replacement or the “fair market value,” whichever is lower, and will be due immediately at any time requested by Consultant. 7. Ownership of Work Product: Any (a) work of authorship fixed in any tangible medium that is the subject matter of a copyright or potential application for registration therefore (including, but not limited to, object code and source code), (b) unpatented inventions, including but not limited to, physical parts or components, processes, techniques, programs or methods, (c) non-trademarked or non-service-marked distinctive symbols, pictures or words, (d) hardware or software provided by Consultant for use by Client (e) trade secrets, or (f) any other copyrightable, patentable and/or trademarkable intellectual property rights, whatsoever, associated with any ideas, symbols, marks, phrases, writings, drawings, inventions, machines, designs, concepts, techniques, methods, know-how, processes or works of authorship developed or created by: (i) Consultant and/or Consultant www.gogtss.com Page 3 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. Personnel; provided that Client shall retain a perpetual, non-exclusive, royalty-free license to use the Work Product in its day to day business operations so long as Client does not disclose, sell or assign, in any capacity, its rights in said Work Product, to any third party (including Consultant Personnel and Client Personnel) without the express, written consent of Consultant, which consent may be withheld. Upon request of Consultant, Client shall, if necessary, take such actions, and shall cause Client Personnel to take such actions, including execution and delivery of any and all instruments of conveyance, necessary to grant title in and to the Work Product to and in the name of Consultant. 8. Non-Diversion: Client agrees that during the term of this Agreement and for a period of five (5) years following the termination of this Agreement, Client will not knowingly recruit or hire any employee, agent, representative or subcontractor of the Consultant (“Consultant Personnel”), nor will Client directly or indirectly contact or communicate with Consultant Personnel for the purpose of soliciting or inducing such Consultant Personnel (a) to accept employment with, or perform work for any person, firm, or entity other than Consultant; or (b) to provide services to Client or any other person, firm or entity except as an employee or representative of the Consultant. Client agrees that, in the event it knowingly breaches or knowingly threatens breach of this provision, in addition to any remedies at law, Consultant, without posting any bond, shall be entitled to obtain equitable relief in the form of specific performance, a temporary restraining order, a temporary or permanent injunction or any other equitable remedy which may then be available. 9. Disclaimer of Warranties: To the fullest extent permitted by law, Consultant disclaims all warranties, express, implied or statutory, including, but not limited to, implied warranties of title, non-infringement, merchantability, and fitness for a particular purpose. Consultant does not warrant that use of software, hardware, services or any other products furnished by consultant will be uninterrupted, error-free, or secure, that defects will be corrected, or that products or the server(s) to which access is provided are free of viruses or other harmful components. 10. Limitation of Liability: In no event shall Consultant be liable to the Client or any other party for any special, exemplary, incidental, consequential, or lost profits, whether arising out of contract, tort, strict liability or otherwise. In no way is Consultant responsible for any damages to the Client or any other party including but not limited to lost profits due to; data loss, the unavailability of or malfunctioning of any equipment, software, or service, whether provided by Consultant or any party representing Consultant or otherwise. Consultant shall not be liable to Client for any failure or delay caused by events beyond Consultant's reasonable control, including, without limitation, Client's failure to furnish necessary information, sabotage, failures, theft or delays in transportation or communication, failures or substitutions of equipment, labor disputes, accidents, shortages of labor, fuel, raw materials, equipment, technical failures, accessibility to work site, acts of God, or any other reason beyond Consultant’s reasonable control. Client shall not be liable to Consultant for any damages, including but not limited to lost profits, whether arising out of contract, tort, strict liability, or otherwise that accrue during the performance of this Agreement as a result of any action by Client’s officials, employees, and agents not caused by Client’s negligence. 11. Actions: No action, regardless of form (including in contract, tort or otherwise), arising in connection with the performance of this Agreement may be brought by either Party more than one (1) year after the date of the occurrence on which the action is based. www.gogtss.com Page 4 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. 12. Good Faith: The parties hereto expressly assume an obligation to act in good faith toward one another in the performance of their obligations under this Agreement 13. Access: Client agrees to maintain, where required, a full time, dedicated Internet connection and to allow the Consultant access to the Client’s network via that Internet connection. Client agrees to allow the Consultant employees or subcontractors access to its facilities in order to perform services under this Agreement. Client agrees to allow the Consultant access to the covered equipment. Facility access may be denied for any reason at any time, however if access to facilities is denied, the Client understands the Consultant may be unable to perform their duties adequately and if such a situation should exist, the Consultant will be held harmless. In the case of the Client residing in a facility with access controlled by a third party, the Client is responsible for obtaining proper and adequate permissions for the Consultant to enter and operate on the premises designated as the Client’s work area. Client agrees to allow the Consultant to load any necessary management software on their systems. Client agrees to furnish the Consultant with Administrator-level password access for all covered equipment and servers, where necessary. The Consultant agrees not to prevent Client from accessing any equipment owned by the Client or Consultant. 14. Limitations of Technology: The Client acknowledges that technologies are not universally compatible, and that there may be particular services or devices that the Consultant may be unable to monitor, manage, or patch. The Consultant agrees to inform the Client when such a situation arises. The Client agrees to correct the situation if applicable, and to hold the Consultant harmless in any case. Patches and antivirus definitions are distributed by their respective software vendors, and as such, the Consultant has no direct control over the effectiveness or lack thereof of the software being applied. The Consultant shall not be held responsible for interruptions in service due to patches released by software vendors. 15. Authority: Client signatory represents and warrants that it has full corporate power and authority to execute this Agreement to bind their company. Only individuals with title of Chief Executive, Chief Financial Officer, Owner or any person designated by any of those individuals shall have power and authority to bind Client. 16. Venue and Jurisdiction: Any dispute related to or arising out of the performance of this Agreement shall be brought in the Superior Court of Richmond County or the United States District Court for the Southern District of Georgia, Augusta Division. 17. Miscellaneous: This instrument, with attached exhibits, contains the entire agreement of the parties and supersedes any previous agreement on the same subject matter between them. No amendments or variations of the terms and conditions of this agreement shall be valid unless the same are in writing and signed by all parties hereto. Consultant is an independent contractor and nothing herein shall be construed as inconsistent with that relationship or status. If any one or more of the provisions contained in this Agreement is for any reason held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect the other provisions hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein. The headings contained herein are for convenience of reference only, and are not to be used in interpreting this agreement. This agreement shall be construed and enforced pursuant to the laws of the State of Georgia. This agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one document. www.gogtss.com Page 5 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. www.gogtss.com Page 6 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. Exhibit A What We Cover General Warranty Status Included Hardware & Software Details Included Network Mapping Included Network Coverage ASA Firewall Included Intersection switches Included Core 3850 Layer 3 switching Included TMC Layer 2 ethernet switching Included Network Performance Monitoring Included VPN/Remote access support Included Network Support (Remote and On-Site) During Hours Remote Support Included Emergency After Hours Remote Support (Higher rates may apply) Included During Hours On-Site Support (Drawn down from prepaid block of hours) Included After Hours On-Site Support (Available – Higher rates apply) Included What Is Included For Network Devices Network Devices Premier Services • Security o Two-factor authentication, granular control of user access, and secure management of your network credentials o Fast remote access via SSH o User & credential management Included • Performance o Performance reports—for full visibility and accountability o 24/7 proactive infrastructure monitoring and alerting—to flag potential problems before they affect your network Low Memory Detection o A real-time view of your network, including all the devices on it and how they’re connected—so we always know what’s happening o Performance statistics o Performance data and analytics Included www.gogtss.com Page 7 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. • Proactive Reliability o Automated troubleshooting tools and secure remote access to your infrastructure devices o Automated backups of network infrastructure configurations— essential for quickly restoring service in an outage o A real-time inventory of all the technology on your network— great for planning upgrades and budgeting for capital expenditures o Service monitoring o Configuration management o Alerts & notifications Included Exhibit A What Is Included For Servers Server Monitoring & Administration Premier Services • Security o Blacklisted Software o Antivirus Software Definitions (MSFT Defender) o Expired Passwords Monitoring o Blacklisted Event Detection o Windows Patch Management (via windows update) o Support Software Updates Included • Performance o Hard Drive File Fragmentation o Hard Drive MFT Fragmentation o Low Memory Detection o High CPU Usage Detection o Startup/Background Processes o Unauthorized Software Removal Included • Proactive Reliability o Hard Drive Error Monitoring o Hard Drive SMART Stats Monitoring o Hard Drive Free Space o Hardware/Software Raid Failure Monitoring o Windows File Corruption o Bad Process Detection Included • Administration o User Updates (Removal/Addition) Included Exhibit A What Is Not Included Client agrees that the following is not included as covered in this agreement. This page is for reference only. www.gogtss.com Page 8 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. “Project / Integration Work” Defined as any service designated to add or increase functionality or capacity; in other words, any work that is not designed to support existing systems or persons. Projects are outside the scope of this agreement and as such will be quoted and invoiced separately. Project / Integration work will be identified to The Client as such before any work is performed. Client can use GTSS OnDemand Access Service hours for this work with a signed SOW. “Line of Business Applications” Defined as applications such as custom accounting packages, CRM software, ERP software, etc. that are not specifically mentioned herein fall outside the normal purview of this Agreement. Reasonable attempts will be made to correct connectivity issues to such applications, however problems specific to the application configuration or network problems caused by the applications are excluded. “Hardware Replacement Cost” Defined as the cost associated with hardware replacement falls outside this agreement. Hardware replacement can take the form of warranty, extended warranty, manufacturer’s support contract, on-site spares, or purchases as needed. Hardware replacement options will be discussed as part of the Audit deliverables to be sure an appropriate hardware strategy exists for all critical equipment. Exhibit A Client Responsibilities Client assumes the following responsibilities required to complete the Services. GTSS may charge for actual additional work and expense incurred if Client fails to perform these responsibilities according to mutually agreed schedule. • Assign Point-Of-Contact - Assign a single Client representative to facilitate communications, assemble Client resources, coordinate Client activities, accept deliverables, and perform any change orders. • Coordinate Client Activities -Coordinate all Client activities and 3rd party activities, other than activities of GTSS and GTSS subcontractors, required for this agreement. Client is responsible for the timely performance of activities of their staff and other contractors according to agreed project schedule, unless subcontracted through GTSS. • Ensure Compliance - Client will ensure compliance with any national or local safety and building regulations or similar requirements affecting installation/maintenance. • Facilities Readiness - Client will ensure facilities are ready for equipment installation as scheduled, including mounting location, power, cooling, premise cabling, and patch cables not supplied by GTSS. • Access to Facilities - Client will provide access to their facilities as required to perform this SOW as scheduled. • Access to Equipment - Client will provide physical access, passwords, access codes or security devices as necessary to perform the Scope of Work. • Remote Access to Equipment - Client will provide GTSS staff VPN (virtual private network) remote access to the Project Equipment for the duration of the project. www.gogtss.com Page 9 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. • Client agrees to be the “Smart Hands” in the field for basic troubleshooting and testing with the Consultant. • Timely Performance - Client will work with GTSS in a timely fashion to complete project tasks, testing, and acceptance of deliverables according to mutually agreed schedules. • Services Scheduling - A mutually agreed schedule for GTSS services will be developed. • Client software update / installation - Client is responsible for upgrading any client application not identified in this document. • Cabling - Client is responsible for all cable additions/subtractions. www.gogtss.com Page 10 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. Exhibit B Service Metrics Consultant will provide all customary, scheduled, and routine services required under this Agreement in a reasonably prompt and timely manner. In addition, Consultant shall meet or exceed the following requirements in responding to specific requests for service: Trouble Priority Response Time Resolution Time Escalation Threshold Critical Emergency (Service not available all users and functions unavailable). 1 Within 1 hr ASAP –Best Effort 2 hours Urgent (large number of users or business critical functions affected) 2 24 Hrs ASAP –Best Effort 8 hours High (Limited degradation of service, limited number of users or functions affected, business process can continue) 3 Within 24 business hours ASAP –Best Effort 48 hours Normal (Small service degradation, business process can continue, one user affected) 4 Within 48 business hours ASAP –Best Effort 96 hours Low Priority (Maintenance needed, no noticeable degradation to any users) 5 Next Time Not Applicable Not Applicable Exhibit C Pricing Agreement SUPPORT AGREEMENT / BILLING INFORMATION Agreement Date: June 1, 2019 Bill To: John Ussery Client: Augusta, GA Billing email: jussery@augustaga.gov Primary Contact: John Ussery Phone 706-821-1710 PO # Fax: Effective Date: June 1, 2019 Payment Terms: Net 30 Renewal Date: May 31, 2020 Billing Cycle: Annual Agreement Length: 12 Months Monthly Amount: Annual Billing Amount: $ 16,025.00 $192,295.00 Account Mgr: Tom Booth New Agreement / Add on: New Agreement Agreement Type: Annual Agreement Number: Coverage Limits: www.gogtss.com Page 11 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. AGREEMENT DEVICES COVERED IN THIS AGREEMNT Qty Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced Malware Protection, and Firepower Management Center (AMP Subscriptions to be maintained by Client) 1 Comprehensive Remote Monitoring Cisco Core Layer 3 Switch Stack and L2 TMC 1 Comprehensive Remote Monitoring Cisco IE4k and Intersection Devices. Monitoring Cisco IE4K and Intersection Devices including: Devices Monitored (IP Ping Only) Multicast Video Management Traffic Data 2070 controllers IP Cameras WBB Devices Cellular Devices Preemption devices Monitoring Features Automated network discovery Alerts & Notifications Performance Statistics Configuration Management Performance Data and analytics Fast Remote Access User & Credential Management Two-Factor Authentication Map and Data exports 215 Comprehensive Remote Monitoring Cisco UCS Virtual Environment / Servers 3 Comprehensive Remote Monitoring ISP Connection 1 ISP VPN Certificate Renewal and Domain 1 Comprehensive Remote Monitoring/Management/Support/Backup Services Onsite and Cloud for Barracuda 490 Server (Barracuda subscriptions maintained by client) 1 www.gogtss.com Page 12 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. GTSS OnDemand Access Services of 12 months of Remote Monitoring includes (160) hours of Advanced Support Services, covering anything outside of normal maintenance and monitoring. Advanced Support Services include: • Remote Engineering Services Note: All work will be done remotely unless onsite work is requested or GTSS deems it is necessary to come onsite. • Onsite Engineering Services • Note: Rate is inclusive of travel expenses, unless otherwise noted • Fiber Technician • Intelligent Transportation Technician Overages will be billed at a T&E rate up to a max $195/hour. GTSS will allocate engineering time in thirty (30) minute increments. Additional retainers may be purchased at any time. Advanced Support Services hours will expire May 31, 2020. Project / Integration Work – Will be fixed fee and are not included in this services agreement unless specifically defined by a signed SOW. SUPPORT COVERAGE Remote Network Management (8am-5pm M-F) Remote Server Management (8am-5pm M-F) 24x7x365 Network Monitoring Lab Labor (8am-5pm M-F) Vendor Management (8am-5pm M-F) Off-Site Secure Backups (Cisco network devices and servers) On-Site Support (8am-5pm M-F) Emergency Support (Available 24x7x365) Amendments to this document: www.gogtss.com Page 13 of 13 This document is property of GTS Solutions, Inc. and contains confidential information. It may not be duplicated or distributed without the express written permission of GTS Solutions, Inc. GTS Solutions, Inc. City of Augusta Georgia By: By: (Signature) (Signature) Name: Robert Booth Name: Title: Managing Consultant Title: Date: Date: City of Augusta Georgia City of Augusta 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering We have prepared a proposal for you PROPOSAL #Q000310 V1 PREPARED FOR P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com City of Augusta Georgia John Ussery 452 Walker Street Augusta, GA 30901 JUssery@augustaga.gov Dear John, Wednesday, May 01, 2019 Attached you will find the pricing for the City of Augusta Comprehensive Remote Monitoring Proposal. Included in the proposal is the following. ·Remote Network Monitoring for the entire ATMS traffic infrastructure and included services ·ISP connection necessary to provide network access to the internet and any annual subscriptions necessary for remote access. Please review and provide feedback. Regards,   Tom Booth Managing Consultant GTS Solutions, Inc. - Columbia Page 2 of 7Proposal #Q000310 v1 May 1, 2019 P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com About GTS Solutions, Inc.   - GTS Solutions, Inc. GTS Solutions, Inc. is a Cisco Systems Premier partner and a leader in providing management technology consulting in the area of “Smart Cities” & Intelligent Transportation Solutions. ·Route & Switch ·Network Security ·Data Center ·Collaboration/IP Telephony ·Wireless Communications WBB Outdoor/Indoor ·Cellular  ·Intelligent Transportation Systems ·IP Video Surveillance GTS Solutions, Inc.’s commitment to quality and customer service has earned us a reputation as an industry innovator. Our network architects and industry leading partners enable us to deploy efficient solutions to support your business goals. Page 3 of 7Proposal #Q000310 v1 May 1, 2019 P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com City of Augusta Network 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering Annual Remote Monitoring Item Description Price Qty Ext. Price  REMOTE MONITORING RNMS-FW- ASA5516-CISCO Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced Malware Protection, and Firepower Management Center $5,500.00 1 $5,500.00 RNMS- CORESTACK- CISCO Comprehensive Remote Monitoring Cisco Core Layer 3 Switch Stack $2,400.00 1 $2,400.00 RNMS-FIELD- IE4000-CISCO Comprehensive Remote Monitoring Cisco IE4k and Intersection Devices. Monitoring Cisco IE4K and Intersection Devices including: Devices Monitored (IP Only) Multicast Video Managment Traffic Data 2070 controllers IP Cameras WBB Devices Cellular Devices Preemption devices Monitoring Features Automated network discovery Alerts & Notifications Performance Statistics Configuration Management  NetFlow data and analytics Fast Remote Access User & Credential Management Two-Factor Authentication Map and Data exports $785.00 215 $168,775.00 Page 4 of 7Proposal #Q000310 v1 May 1, 2019 P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com Annual Remote Monitoring Item Description Price Qty Ext. Price RNMS-UCS Server Virtual Environment- CISCO Comprehensive Remote Monitoring Cisco UCS Virtual Environment / Server $2,400.00 3 $7,200.00 RNMS-ISP- Maintenance Comprehensive Remote Monitoring ISP Connection $720.00 1 $720.00 ISP-MAINT-1YR ISP VPN Certificate Renewal and Domain $500.00 1 $500.00 RNMS-CUDA- Maintenance Comprehensive Remote Monitoring/Management/Support Barracuda 490 Server $600.00 12 $7,200.00  GTSS OnDemand Access Services Page 5 of 7Proposal #Q000310 v1 May 1, 2019 P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com Annual Remote Monitoring Item Description Price Qty Ext. Price SERV-SUP- ANNUAL GTSS OnDemand Access Services Prepayment of Annual Remote Monitoring includes (160) hours of Advanced Support Services, covering anything outside of normal maintenance and monitoring. Advanced Support Services include: ·Remote Engineering Services  ·Note: All work will be done remotely unless onsite work is requested or GTSS deems it is necessary to come onsite. ·Onsite Engineering Services  ·Note: Rate is inclusive of travel expenses, unless otherwise noted ·Fiber Technician  ·Intelligent Transportation Technician  Overages will be billed at a T&E rate up to a max $195/hour. GTSS will allocate engineering time in thirty (30) minute increments. Additional retainers may be purchased at any time. Advanced Support Services hours will expire one (1) year from the purchase date. ·Lifecycle Projects – Will be fixed fee and are not included in this services agreement unless specifically defined by a signed SOW. o Note: Work requests that require more comprehensive service delivery, will be delivered using GTSS's proven lifecycle project methodology. Lifecycle project engagements include formal planning and design review as well as ongoing project management oversight. $0.00 1 $0.00 Subtotal:$192,295.00 Page 6 of 7Proposal #Q000310 v1 May 1, 2019 P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com City of Augusta Georgia John Ussery 452 Walker StreetAugusta, GA 30901 JUssery@augustaga.gov GTS Solutions, Inc. - Columbia Tom Booth 803.298.3008rbooth@gogtss.com Proposal #: Q000310 City of Augusta 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering Version: 1 Delivery Date: 05/01/2019 Expiration Date: 05/26/2019 Prepared by:Prepared for:Proposal Information: Proposal Summary Description Amount Annual Remote Monitoring $192,295.00 Total $192,295.00 Any purchase order or contract as a result of this quotation is subject to GTS Solutions, Inc. Terms & Conditions. Purchase Orders resulting from this quotation can be sent to sales@gogtss.com or mail to GTS Solutions, Inc., P.O. Box 727, Chapin, SC 29036. This quotation contains Proprietary & Confidential information and remains the property of the GTS Solutions, Inc. Signature Date Page 7 of 7Proposal #Q000310 v1 May 1, 2019 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB# N/A. This request is to approve entering into an annual contract with GTSS for the maintenance and monitoring services for the Traffic Engineering ITS network in the amount of $192,295.00 funded thru SPLOST IV reallocation funds. Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 192,300$ 192,300$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# N/A ITS Network Monitoring and Maintenace Services (Bid 19-184) SPLOST IV REALLOCATION FUNDS Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 07.02.2019 Augusta-Richmond County, Georgia CPB# N/A ITS Network Monitoring and Maintenace Services (Bid 19-184) CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST SPLOST IV REALLOCATION FUNDS ($192,300)($192,300) TOTAL SOURCES: ($192,300) $0 ($192,300) USE OF FUNDS SPLOST IV REALLOCATION FUNDS $192,300 $192,300 TOTAL USES: $192,300 $0 $192,300 07.02.2019 Request for Qualifications Request for Qualifications will be received at this office until Tuesday, March 19, 2019 @ 11:00 a.m. for furnishing: RFQ 19-184 ITS Network Maintenance and Monitoring Services for Augusta, GA – Engineering Department – Traffic Engineering Division RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Qualifications Conference will be held on Friday, March 1, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 5, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 7, 14, 21, 28, 2019 Metro Courier February 7, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies GTS SOLUTIONS 911 LADY STREET SUITE E COLUMBIA, SC 29201 Yes 864063 Yes Yes Yes Yes RFQ Item #19-184 ITS Network Maintenance and Monitoring Services for Augusta, Georgia - Engineering Department-Traffic Division RFQ Date: Tuesday, March 19, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 11 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 47 Mandatory Pre-Proposal/Telephone Conference Attendees: N/A Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 1 GTS SOLUTIONS 911 LADY STREET SUITE E COLUMBIA, SC 29201 GTS SOLUTIONS 911 LADY STREET SUITE E COLUMBIA, SC 29201 Ranking of 0-5 (Enter a Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience (0-5)15 5.0 75.0 3. Organization & Approach (0-5)20 4.5 90.04. Scope of Services Scope of Services 1) Vendor shall be able to provide written documentation from manufacturer as a Cisco Premier or Gold Partner 2) Vendor shall be able to provide proof of Cisco CCIE and CCNP/CCDP Certified professionals on staff 3) Vendor must be authorized by the State of Georgia and Cisco System to provide Cisco hardware and services via the statewide contract 4) Vendor must be able show that they can provide support 24 hours a day, 7 days a week, 365 days a year. 5) Vendor shall have a minimum of 7 years experience in integrating, maintaining, and supporting ATMS / ITS networks in a metropolitan or statewide environment 6) Vendor shall provide written documentation that they have hardware and software experience in the following: • Cisco IE4000 and Catalyst 38xx Series Switches • Cisco IE4000 and Catalyst 38xx Series Switches • Cisco ASA with Firepower / Advanced Malware Protection • Cisco UCS Servers • HP Servers • VMWARE • Intelight Maxview or other similar ATMS software • Emtrac Preemption Software • Axis Camera Systems with IP Multicast Distribution • Barracuda Business Continuity onsite and cloud based • SNMP based NMS monitoring and maintenance (0-5)25 5.0 125.0 5. Financial Stability (0-5)10 5.0 50.0 6. References (0-5)5 5.0 25.0 Within Richmond County 5 10 0.0 Within CSRA 5 6 0.0 Within Georgia 5 4 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10.0  All Others 5 1 0.0 29.5 375.0 8. Presentation by Team (0-5)5 0 9 Q&A Response to Panel Questions (0-5)5 0 Total Phase 2 - (Total Maximum Ranking 10- Maximum Weighted Total Possible 50) 35 0 0 29.5 0 375.0 Procurement DepartmentRepresentative:__Nancy Williams Vendors Phase 1 Total - (Total Maximum Ranking 35 - Maximum Weighted Total Possible 425) Phase 1 Total Cumulative Score (Maximum point is 500) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) (Any Vendors that Receive Less Than a 3 Ranking in Any Category will not be considered for Phase II) Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Internal Use Only Evaluator: CUMULATIVE Date: 3/29/19 RFQ Item #19-184 ITS Network Maintenance and Monitoring Services for Augusta, Georgia - Engineering Department-Traffic Division RFQ Due: Friday, March 29, 2019 @ 9:00 a.m. Engineering Services Committee Meeting 7/30/2019 1:20 PM ITS Network Monitoring and Maintenance Services Department:Engineering Presenter: Caption:Approve entering into an annual contract and two yearly renewal option with GTSS for the maintenance and monitoring services for the Traffic Engineering ITS network in the amount of $192,295.00 per year funded thru SPLOST IV reallocation funds. Requested by AED. RFQ 19-184 Background:The Intelligent Transportation System (ITS) Project has completed construction and is currently being utilized by the Augusta Engineering Department. This project connected numerous traffic engineering devices together utilizing fiber optics and high speed communications in one cohesive network. Analysis:This RFQ procurement provided the Augusta Engineering Department Traffic Division with a highly qualified contractor to protect the ITS network from outside intrusion, as well as allow them to monitor and maintain the network hardware and software systems. The Augusta Engineering Department worked through the Procurement RFQ process to find the most qualified consultant to perform these essential services. This will be an annual contract with the option to extend for two additional years. Financial Impact:The cost to provide the network monitoring and security services is $16,024.58 per month for a period of 12 months (annually) for a total of $192,295.00 and all costs are funded thru SPLOST IV reallocation funds. Alternatives:Do not approve annual contract and identify alternate source/option for needed services. Recommendation:Approve entering into an annual contract and two yearly renewal option with GTSS for the maintenance and monitoring services for the Traffic Engineering ITS network in the amount of $192,295.00 per year funded thru SPLOST IV reallocation funds. Requested by AED. RFQ 19-184 Funds are Available in the Following Accounts: SPLOST IV reallocation funds REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/30/2019 1:20 PM Windsor Spring Road Landscape Department: Presenter:Commissioner Brandon Garrett Caption:Discuss and find solution for the Windsor Spring Road widening project landscape. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: APPLICATION TONM PLACEMENT OF MONT'MEI{T/1}IARKAR ON PUBLIC PROPERTY crTY or AUGUSTA, GEORGIACr#APPLICA}.IT: ADDRESS: CONTACT PERSON: MAILING ADDRESS: TELBPHONE PROPOSED L.OCATION OF MONUMEN'TII\4ARKER(please identig 3 possible locations if possible,list in order ofpreference:€i-dls location 2d location 3d location INFORMATION TO SUBMIT WITI{ APPLICATION:l. Scaled drawings of the monument or marker with dimensions shown2, List of materials forthe monument or marker3. Scaled drawings showing approximato location on public prcperty4, Representativc photographs ofthe proposed location5. Estimate of the time and equipment noeded to erect the Monument/IVlarker Please submit all of fie required information. Incomplete iqformation may delay the application. SIGNATI.JRE OF APPLTCANT: review of the NOTE: If application is apprornd, applicantmust (l) secure an Permit frorn tho Enginccring Dept. Beforc erecting the Monumentltvlarker and (2) Gntcr into a Formal Maintenance Agrcomont with the City of Augusta. The Cityof Augusta resorves the right to rcmovc sny Monumentltlarker not properly maintaincd or ropaired. DATE RECEIVED APPLICATION# DATE REVIEWED N? ?dl APPROVED DENMD : .: ri"!\m Engineering Services Committee Meeting 7/30/2019 1:20 PM Lucy Craft Laney Marker Department: Presenter: Caption:Consider a request from the Lucy Craft Laney Museum of Black History for the placement of a cast iron marker issued by the State of Georgia and the Georgia Historical Society at 535 Telfair Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 7 l9l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Hasan, Vice Chairman; Garrett, member. Absent: Hon. Frantom, member. ENGINEERING SERVICES 1. Discuss assessment of tree inventory, the process of the removal of hazardous Item trees and the timeline of removal. (Requested by Commissioner Mary Davis Action: - referred from June 18 Commission meeting) Approved Motions Motion Motion Textrype Motion to approve addressing the funding for tree ^ assessment/removal ADDTOVe'- process during the upcoming budget Made By Seconded By Motion Result process. Motion Passes 3-0. 2. Update from Atlanta Gas Light relative to their Walton Way and 8th streets Item project. (Requested by Commissioner Bill Fennoy) Action: Approved Motions f#:" Motion Motion to approve A ---^_.^ receiving this item as Commissioner Commissioner D,Approve information. Ben Hasan Marion williams Passes Motion Passes 3-0. Commissioner Ben Hasan Text Made By Seconded By Commissioner Marion Passes Williams Motion Result 3. Award Bid Item 19-127 for Rocky Creek Pumping Station Power House to Item Border States Industries at atotal cost of $367,675.00. Action: Approved 4. Consider Change Order to Bid #14-134 East Augusta Roadway & Drainage Item Project - Marion Homes for the repair and replacement of Sanitary Sewer Action: Mains to Blair Construction, Inc. in the amount of $280,546.00. Approved Motions f#:"' Motion Text Made Bv seconded Bv Motion to . aDDrove.APProve Motion Passes 3-0. Motions Y::*1" Motion Text Made By seconded Byr ype Motion to ^ aDDrove.APProve Mltion Passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes Motions Motion Type Approve Motion Text Motion to approve. Motion Passes Seconded By Commissioner Ben Hasan Motion Result Motion Result Motion Result Passes Commissioner Commissioner Ben Hasan Brandon Garrett Passes 5. Consider proposal from Johnson, Laschober & Associates, P.C. to provide ltem supplemental engineering services for the Utilities Department's Fort Gordon Action: Cyber CoE Campus Utilities phased projects in the amount of $200,500. Approved Made By Commissioner Brandon Garrett 6. 3-0. Motion to approve the on June 11,2019. Motions minutes of the Engineering Services Committee held Item Action: Approved Motion Text Made By Seconded By Motion MotionType Result Motion to ^ approve. Commissioner CommissionerApprove ilition purr., grunoon Garrett Ben Hasan Passes 3-0. 7. Approve the installation of nineteen streetlights on Old McDuffie Road. This Item is also to approve a new lighting tax district for all lots associated with the Action: above road. Funding is available in the Street Lighting budget account Approved #276041610-53 12310. Motions X:11"' Motion Text Made By seconded By Motion'l'ype - ----- -'t --------- -r Result Motion to a ---^__^ approve. Commissioner CommissionerApprove ilotion passes Ben Hasan Brandon Garrett Passes 3-0. 8. Approve the installation of fourteen streetlights on Phinizy Road. This is also Item to approve a new lighting tax district for all lots associated with the above Action: road. Funding is available in the Street Lighting budget account #276041610- Approved 5312310. Motions Motion rf,-1:-_-m- 1 rr r h ^ Motion:"""" Motion Text Made By Seconded By'l'ype ------ -r --------- -J Result Motion to ^ approve. Commissioner CommissionerApprove vtotio, Passes gm Fluru, Brandon Garrett Passes 3-0. www.augustaga.gov Engineering Services Committee Meeting 7/30/2019 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on July 9, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON SMITH LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Smith Lane as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on July 10, 2019 at the Augusta-Richmond County Municipal Building, 2nd Floor Committee Room, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on June 20, 2019 and June 27, 2019, and that the property owners located on Smith Lane were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held August 6, 2019, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2019. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 7/30/2019 1:20 PM Motion to Abandon Right Of Way Department:Engineering Presenter:Law Caption:Motion to determine that Smith Lane, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A map of Smith Lane is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on July 10, 2019 for this matter. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Smith Lane be abandoned. Recommendation:Approve determination and request for abandonment of Smith Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 50 feetMap Scale Merrimac Ave N of Old Ironsides Blvd Engineering Services Committee Meeting 7/30/2019 1:20 PM Motion to Abandon Right Of Way Department:Engineering Presenter:Law Caption:Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Merrimac Avenue North of Old Ironsides Boulevard is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Merrimac Avenue North of Old Ironsides Boulevard be abandoned. Recommendation:Approve determination and request for abandonment of Merrimac Avenue North of Old Ironsides Boulevard, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 200 feetMap Scale Old Alexander Drive that Bisects 994 Alexander Drive Engineering Services Committee Meeting 7/30/2019 1:20 PM Motion to Abandon Right Of Way Department:Engineering Presenter:Law Caption:Motion to determine that Old Alexander Drive that Bisects 994 Alexander Drive as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:Les Brown, on behalf of the property owners of TPN 008-3-002- 00-0, more formerly known as 994 Alexander Drive has requested the abandonment of Old Alexander Drive that Bisects 994 Alexander Drive in its entirety in order to acquire the property for use as personal property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Old Alexander Drive that Bisects 994 Alexander Drive is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Old Alexander Drive that Bisects 994 Alexander Drive be abandoned. Recommendation:Approve determination and request for abandonment of Old Alexander Drive that Bisects 994 Alexander Drive, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RFP 19-179 On-Call Material Testing RFP Due: Friday, March 22, 2019 @ 11:00 a.m. Page 1 of 29 Request for Proposals RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations For Augusta, Georgia – Augusta Engineering Department RFP Due: Friday, March 22, 2019 @ 11:00 a.m. One Original and Seven (7) Copies of RFP shall be submitted Thanks for doing business with us . . . Geri A. Sams, Procurement Director 535 Telfair Street, Room 605 Augusta, Georgia 30901 Rev. 8/11/2016 RFP 19-179 On-Call Material Testing RFP Due: Friday, March 22, 2019 @ 11:00 a.m. Page 25 of 29 FEE PROPOSAL FORM Awarded unit fee will be “Median Unit Fee” of fee submitted by the selected firms. Cost of Services: In addition to cost for listed services, also attached “Standard Charge Sheet” for other relevant professional and field staff. HOURLY/DAILY PROPOSED FEE Item Description Unit Unit No Rate i 1 Project Engineer / Project Manager HR 2 Senior Geotechnical Engineer, P.E. HR 3 Material Testing Lab Manager HR 4 Senior Engineering Technician / Sr. Site Inspector day * 5 Material (Soil, Concrete, Asphalt) Testing Technician HR * assume 8 work-hours Total: Note: Cost of Services evaluation ranking will be based on Items 1 through 5 proposed fee i) Hourly rate include direct expense cost (such as vehicle, phone, per diem,lodging,etc). There will be no separate pay item for these and other incidental items ii) Assigned work will be performed per issued Task Order. Each Task Order will be contracted based on specific scope of services for a respective project iii) Assigned Inspector must possess required GSWCC and other Certifications to perform required functions iv) Assigned staff shall include GA Licensed Professional Engineer Fee Proposal must be sealed separately and labeled on the outside of the package to clearly Indicate that it is in response to RFP #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations. Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection, Field Engineering Services Consulting Agreement in the amount of $500,000. Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 500,000$ 500,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) Funding is available in the TIA Discretionary Funds. TIA DISCRETIONARY FUNDS Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 07.02.2019 Augusta-Richmond County, Georgia CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST TIA Discretionary ($500,000)($500,000) TOTAL SOURCES: ($500,000) $0 ($500,000) USE OF FUNDS TIA Discretionary $500,000 $500,000 TOTAL USES: $500,000 $0 $500,000 07.02.2019 Request for Proposal Request for Proposals will be received at this office until Friday, March 22, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for the Augusta, GA - Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 8, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 14, 21, 28, March 7, 2019 Metro Courier February 14, 2019 OFFICIAL VENDORS Attachment "B"E-Verify Save Form Addendum 1 Fee Proposal Original 7 Copies CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 Yes 138689 Yes Yes Yes Yes Yes NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 Yes 124398 Yes Yes Yes Yes Yes MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 Yes 228126 Yes Yes Yes Yes Yes WOOD 2677 BUFORD HWY ATLANTA, GA 30324 Yes 44372 Yes Yes Yes Yes Yes ATC 1453 GREENE STREET AUGUSTA, GA 30901 Yes 46692 Yes Yes Yes Yes Yes GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 Yes 425070 Yes Yes Yes Yes Yes MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA 30909 Yes 46339 Yes Yes Yes Yes Yes S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 Yes 53285 Yes Yes Yes Yes Yes EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 Yes 324715 Yes Yes Yes Yes Yes Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 125 Georgia Procurement Registry: 448 Mandatory Pre-Qualifications Conference Attendees: N/A Total Number Mailed to Local Vendors: 3 Total packages submitted: 9 Total Noncompliant: 0 RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for Augusta, GA – Engineering Department RFP Due: Friday, March 29, 2019 @ 11:00 a.m. Page 1 19-179 Official Tab CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 WOOD 2677 BUFORD HWY ATLANTA, GA 30324 ATC 1453 GREENE STREET AUGUSTA, GA 30901 GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 WOOD 2677 BUFORD HWY ATLANTA, GA 30324 ATC 1453 GREENE STREET AUGUSTA, GA 30901 GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA 30909 S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 2.5 30.0 50.0 50.0 50.0 50.0 40.0 50.0 40.0 25.0 3. Organization & Approach (0-5)10 3.0 4.0 5.0 5.0 5.0 3.0 5.0 4.0 2.5 30.0 40.0 50.0 50.0 50.0 30.0 50.0 40.0 25.0 Scope of Services 1. Qualifications of key Professionals that will be assigned to inspection and testing and other listed tasks 2. Specific relevant experience of your company (specific to soil and material testing to local & state entities) (0-5)30 2.3 3.8 5.0 4.0 4.3 3.5 5.0 3.0 2.3 67.5 112.5 150.0 120.0 127.5 105.0 150.0 90.0 67.5 5. Schedule of Work (0-5)5 3.0 3.0 5.0 3.0 5.0 3.0 5.0 4.0 3.0 15.0 15.0 25.0 15.0 25.0 15.0 25.0 20.0 15.0 6. References (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 Within Richmond County 5 10 5 5 5 5 5 50.0 0.0 0.0 0.0 50.0 50.0 50.0 50.0 0.0 Within CSRA 5 6 5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0 Within Georgia 5 4 5 5 5 0.0 20.0 20.0 20.0 0.0 0.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.25 25.75 30 27 29.25 23.5 30 25 20.25 242.5 287.5 345.0 305.0 352.5 290.0 375.0 290.0 212.5 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0 Lowest Fees 5 10 5 0 0 0 0 0 0 50 0 0 Second 5 6 5 0 0 0 30 0 0 0 0 0 Third 5 4 5 0 0 0 0 0 20 0 0 0 Forth 5 2 5 0 0 0 0 10 0 0 0 0 Fifth 5 1 5 0 0 5 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 35 - Maximum Weighted Total Possible 125) 0 0 5 5 5 5 5 0 0 0 0 5 30 10 20 50 0 0 21.25 25.75 35 32 34.25 28.5 35 25 20.25 242.5 287.5 350.0 335.0 362.5 310.0 425.0 290.0 212.5 RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for Augusta, GA – Engineering Department Evaluation Meeting: Friday, May 3, 2019 @ 10:00 a.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ Procurement Department Completion Date: ____5/3/19_________________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: ___Cumulative ___________________________ Date: _______5/3/19_____________________ 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Engineering Services Committee Meeting 7/30/2019 1:20 PM On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations Department:Engineering Presenter: Caption:Approve Award of “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT_Geotech)” Services Contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc., subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. Also, approve $500,000 to fund the CMT_Geotech Services. RFP 19-179. Background:The Augusta Engineering Department (AED) requested professional services from Geotechnical and Material Testing Professional firms for construction materials inspection and testing, construction monitoring and quality assurance / quality control (QA/QC) during various stages of roadway and infrastructure construction, and geotechnical inspections and investigations . AED has infrastructure improvements for several projects in design and under construction. This trend will continue for the next several years. The majority of the projects are local funded (SPLOST) and regional funded ( TIA). There are a few federal funded projects too. The following projects are currently under construction or will be under construction in Years 2019-2021: 1. James Brown Blvd. (9th Street) Improvements 2. East Augusta Drainage Phase III & Phase IV 3. Berckmans Road Improvements and Realignment Project-Part II 4. Wrightsboro Road Improvements (Mark Church -Augusta West Pkwy) 5. 15th Street Pedestrian Improvements 6 . 13th Street Improvements 7. Telfair Street Improvements 8. Various Bridges Repair and Maintenance Improvements 9. Dirt Roads Paving 10. Various Roads Paving, Resurfacing, and sidewalks The on-going SPLOST and TIA funded roadway improvements, drainage improvement projects and increase in maintenance and emergency repairs to aging infrastructures and sidewalks within the county have placed a significant strain on the AED Construction Section. The assistance of outside construction services will only be temporary and will help insure a quality finished product. It is a practical approach to sustain much needed construction quality assurance & quality control (QA/QC) during the construction phase of a project. Construction QA/QC is essential to construction of good roads and stormwater infrastructure. Analysis:Proposals were evaluated on May 3, 2019 with ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc. being the selected firms. Financial Impact:Funds are available in the amount of $500,000 TIA discretionary fund. Alternatives:1. Do not approve contract award and find alternative way to provide required CMT_Geotech Construction QA/QC Services and meet TIA construction QA/QC requirements. Recommendation:Approve Award of “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT_Geotech)” Services Contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc., subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. Also, approve $500,000 to fund the CMT_Geotech Services. Funds are Available in the Following Accounts: TIA Discretionary Funds ($500,000) 235041110 - 5212115 (JL T16049014) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Wednesday, April 24, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-201 Rocky Creek Sanitary Sewer Force Main for Augusta, GA – Utilities Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, March 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, April 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April 9, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 14, 21, 28, April 4, 2019 Metro Courier March 14, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify Save Form Addendums 1-3 Bid Bond Base Bid Total Option A Total Option B Total Base Bid + Option A Total Base Bid + Option B Legacy Water Group 10130 Bob Wiillams Parkway Covington, GA 30014 Yes 798569 Yes Yes Yes $1,894,522.25 No Bid $1,419,076.00 NB $3,313,598.25 / Non-Compliant Blair Construction P.O. Box 770 Evans, GA 30809 Yes 224004 Yes Yes Yes $2,578,997.00 No Bid $712,694.00 NB $3,291,691.00 Reynolds Construction 300 East Broad St Fairburn, GA 30213 DS Utilities, INC 1644 Holy Trinity Church RD Little Mountain, SC 29075 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Attendees: 13 Total packages submitted: 2 Total Noncompliant: 1 Bid Opening Bid Item #19-201 Rocky Creek Sanitary Sewer Force Main for Augusta, GA-Utilities Department Bid Date: Wednesday, May 8, 2019 @ 3:00 p.m. Page 1 of 1 Engineering Services Committee Meeting 7/30/2019 1:20 PM Rocky Creek Force Main Department:Utilities Presenter:Tom Wiedmeier Caption:Consider Award of Bid #19-201 for the Construction of Rocky Creek Sewer Force Main Project to Blair Construction, Inc. in the Amount of $3,291,691.00. Background:This Project will consist of the construction of 7,170 LF of 24” sewer force main that will allow the abandonment of the gravity trunk sewer along Rocky Creek between Mike Padgett Highway and Doug Bernard Parkway. This sanitary sewer force main will mediate sewer inflow and infiltration (I/I) in the existing sewer basin. Under separate contract, three (3) sanitary sewer pump stations are being built that will pump through this proposed force main. Analysis:Alfred Benesch & Company (previously WR Toole Engineers) and Augusta Utilities Department have reviewed the bid submitted by Blair Construction, Inc. The bid for construction services was deemed to be fair and reasonable by Augusta Utilities Department. Financial Impact:We have reviewed the bid from Blair Construction, Inc. and found it to be reasonable. Funding in the amount of $3,291,691.00 is available from accounts: 507043420-5425210/ 81700030-5425210 Alternatives: Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Blair Construction, Inc. in the amount of $3,291,691.00 for the Rocky Creek Sewer Force Main Project. 507043420-5425210/ 81700030-5425210 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/30/2019 1:20 PM Village at Riverwatch Commercial Development Road System Department: Presenter:Mayor Pro Tem Sean Frantom Caption:Discuss Village at Riverwatch Commercial Development Road System and Consider request from Jorden Trotter Commercial Real Estate accepting Private Segment of Cabela Drive (432LF) and River Shoals Parkway (150LF) and associated Improvements within its Right-of-Way into Augusta, Georgia Public Roadway System.” (Requested by Mayor Pro Tem Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: