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Home My WebLink About2019-06-11 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/11/2019 ATTENDANCE: Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve proposal to update financial model and revenue projections for Galardi, Rothstein Group in the amount of $98,000. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 2. Consider approving the Easement Abandonment and Deed of Dedication for New Easement for a sanitary sewer at 3006 Bransford Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 3. Motion to approve the minutes of the Engineering Services Committee held on May 28, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 4. Motion to determine that East Telfair Street as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 5. Discuss/approve the placement of a monument in honor of Dr. Martin Luther King, Jr. (Requested by Commissioner Bill Fennoy) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 6. Approve seed grant from Georgia EPD for water operational data network for the Savannah River. Item Action: Approved Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 7. Move to approve for the Engineering Department to bring back to the Commission a design plan to install a turning lane from Doug Barnard Pkwy into the South Entrance or service road into the Augusta Regional Airport. (Requested by Commissioner Sammie Sias) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 8. Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 20 (I-20) and State Route 28 (Washington Road). Funding is available in the Street Lighting budget account #276041610-5312310. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 9. Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and State Route 1 (Deans Bridge Road). Funding is available in the Street Lighting budget account #276041610-5312310. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to apprrove. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 10. Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and State Route 78 (Gordon Hwy). Funding is available in the Street Lighting budget account #276041610-5312310 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 11. Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and Wrightsboro Road. Funding is available in the Street Lighting budget account #276041610-5312310. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes www.augustaga.gov Engineering Services Committee Meeting 6/11/2019 1:20 PM Attendance 6/11/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: A-1 April 8, 2018 Tom Wiedmeier, Director Augusta Utilities 452 Walker St, Suite 200 Augusta, GA 30901 Subject: Proposed Scope of Services for Utility Financial Analysis On behalf of Galardi Rothstein Group (GRG), I am pleased to submit this proposed scope of services to continue our support of Augusta Utilities financial management, utility billing data analysis, and rate setting initiatives. GRG has provided services (originally procured via RFQ #11-056) that have involved detailed analyses of costs of service using industry standard methodologies and constructed analytical tools to perform cost allocations and design utility rates and charges. These analyses have both provided the foundation for Augusta Utilities’ proposed rates for FY 2019, and identified a number of opportunities to enhance billing data analysis and reporting. Provided in the attached proposal is a brief description of tasks recommended for continuing support of Augusta Utilities. GRG Principals’ detailed resumes are provided as an Appendix. I’d like to point out that given the uncertainties about existing billing system reporting and revenue reconciliation analytics, GRG has included an amount in its proposed budget based on an assumption that direct support for this subtask will involve an average of 1.5 days per month. While this is based in part on historical experience and our assessment of prospective billing reporting requirements, we are certainly amenable to adjusting this budget item as you deem appropriate. We appreciate the opportunity to submit this proposal and continue to serve Augusta Utilities. Please call me at (512) 422-3244 if you have any questions or require additional information. Sincerely, Eric Rothstein, CPA Principal A-2 Project Background GRG has served as Augusta Utilities’ water and sewer rate consultant to conduct cost-of- service analyses, develop financial plans, develop alternative rate designs, and advise the Augusta Commission and Utilities Department. We have developed a variety of analytical tools including cash-flow forecasting and cost of service analysis models, and tools to evaluate alternative designs of water and sewer rates and charges. Over the course of our recent work with Augusta Utilities Department, GRG identified several inconsistencies within the Department’s water and sewer billing reports. These issues have important implications for AUD’s prospective financial planning and rate proposals -- and require resolution. While we have been able to make progress working with the Department’s billing staff, there is still a high level of uncertainty regarding selected billing statistics such as number of customer accounts by class and demand/flows per account.1 GRG is uniquely positioned to support AUD’s forthcoming billing data analysis and financial planning activities because of our prior work with Augusta Utilities as well as our national leadership in areas of particular relevance to Augusta’s current situation. GRG’s experience building AUD’s current set of analytical tools will enable us to efficiently complete updates and analyze alternative financial plan and rate options. Also, GRG has previously resolved erroneous billing system reports and other data inaccuracies with the same billing software vendor for other clients. GRG’s national leadership in support of low-income assistance legislation and affordability program structuring uniquely positions us to help advance low-income assistance program development for AUD. Scope of Work For 2019, GRG’s scope of services includes four primary tasks that are complemented by several supporting efforts including support of Augusta Commission decision processes and project management: 1. Cost of Service Analysis / Billing Data / Revenue Forecasts As noted, in conjunction with our prior engagement, the GRG team developed a cost-of- service analysis model to determine equitable distributions of cost responsibilities across different AUD customer types. GRG also developed revised revenue forecasts based on initial analysis of billing data. These forecasts were complicated by several inconsistencies in the billing data, and several alternative approaches were developed to forecast revenues and determine appropriate margins of error within the customer data to inform consideration of rate design alternatives. 1 To complicate matters, bill distribution reports and other standardized reporting is seemingly unavailable from the billing software without time-consuming efforts to create customized reports or otherwise mine data within the software. A-3 Deliverables: Summary of cost-of-service preliminary results and updated revenue forecasts for AUD’s revenue bond issuance. 2. Rate Design Scenarios / FY 2019 Rates / Commission Presentations For the FY 2019 rate setting process, GRG modified and expanded the basic water and sewer rate design modeling developed in conjunction with our cost-of-service analysis effort. This modeling involves detailed revenue forecasting by customer types and evaluation of residential and non-residential customer bill impacts. Using this modeling, a broad array of alternative water and sewer rate design alternatives was developed for consideration by AUD. After initial bill impacts were analyzed, GRG developed more than a dozen alternative rate designs that minimized impacts to low volume customers. This task includes the selection and presentation of the FY 2019 rate design alternative to the Department’s Commissioners, as well as an estimation of FY 2019 revenue impacts based on the selected residential rate structure. Deliverables: Revised and expanded rate design tool, development and analysis of multiple rate design scenarios, FY 2019 revenue impact analysis, and presentation of FY 2019 selection to Commissioners. 3. Affordability Program Development (2019) Though administrative and legal constraints may limit the extent and nature of potential low-income affordability programs, several options are available for implementation by AUD. Through its work with several utilities, as well as our work with AWWA, NACWA, USWA and WEF, GRG has gained extensive experience in identifying viable program options and assisting with program implementation, typically through partnerships with local social service agencies. GRG can support AUD in establishing affordability programs by providing information on attributes of programs elsewhere in the U.S., and by helping to specify program implementation and reporting requirements. Deliverables: Low-income affordability program design and implementation technical memorandum and presentations. 4. Billing Data Report Review / Development & Revenue Tracking (2019) To address myriad billing system issues, GRG proposes a coordinated effort with the Department’s billing staff and billing software vendor.2 This task will be structured to develop revised summary reporting that is internally consistent and bill distribution reports that accurately identify numbers of customers and corresponding levels of demand/flows by customer type. The task will involve a thorough analysis of the difference between actual and predicted revenues, and billed revenues by rate 2 Based on the issues identified so far, and because many standard billing system reports are unavailable or appear inaccurate, GRG believes the involvement of S&S in this investigative process is critical. GRG has worked with S&S before to resolve similar reporting issues for other municipal utilities. A-4 component (customer charge, volumetric rates, etc) and customer class. Because the resource requirements for this task are difficult to estimate, the budget assumes 12 hours per month by GRG personnel to support the investigation of billing system irregularities and develop revised reporting. Additional time beyond this estimate is not supported, but may be added at the discretion of the Department. GRG will also compare FY 2019 revenue performance—under new residential rates—to forecasted rate revenues in order to determine whether the Department’s forecasted financial performance and capital improvement program remains on track. Deliverables: Billing and revenue report reconciliation and consumption/revenue trend analyses for FY 2019 Compensation GRG has developed a budget estimate for the proposed scope of services based on expectations of prospective requirements for 2019 sub-tasks. These budget amounts provide not-to-exceed allowances for the work described above. Notably, requirements of the billing data report review and development task are highly contingent upon work and reports completed by the S&S billing software vendor. These amounts may be adjusted at AUD’s discretion with the explicit understanding that GRG’s work products are contingent upon both the availability of adequate billing system reports and budgeting of adequate time to complete analyses. Revised Billingn Data Review, Cost of Service Analysis $10,045 Rate Design Scenarios, 2020 Rate Design Considerations 21,159 Affordability Program Development 10,020 Billing Data, Report Revisions, Revenue Analysis 47,950 PM/Contingency 9,090 Total $98,264 A-5 Appendix I - Detailed Resumes Eric P. Rothstein, CPA Principal Distinguishing Qualifications · A leading expert in developing financial strategies to support major water, wastewater and storm water infrastructure programs; securing acceptance of multi-year rate increases in politically charged environments; and addressing water affordability. · Served as feasibility consultant and municipal advisor for numerous water and sewer utility bond issues with principal amounts totaling in excess of $4 billion. Related presentations before rating agencies and investors have addressed enterprise fund management and financial policies as well as cash flow forecasts. · Experienced in utility management processes, strategic business planning, regionalization, public/private partnership evaluation, and facilitation of complex decisions affecting diverse stakeholder groups. · Co-authored industry-standard manuals and research publications on water and wastewater ratemaking, affordability, capital planning, financial capability assessments, and public-private partnerships. · Registered Municipal Advisor; Member, U.S. EPA Environmental Finance Advisory Board (EFAB) Education · MA, Economics, University of California-Davis, 1983 · AB, Economics, Ripon College, 1981 Selected Key Project Experience For several wastewater permittees facing Consent Decrees including the City of Akron, City of Atlanta, East Bay Municipal Utility District, Northeast Ohio Regional Sewer District, Metropolitan Sewer District of St. Louis, and the City and County of Honolulu, Eric has assisted in conducting financial capability assessments per EPA-prescribed methodologies and in developing alternative approaches to assessment that more appropriately reflect utility capital financing options. These efforts have successfully supported negotiation positions related to the scope and schedule of potential Consent Decree provisions. Eric is currently engaged with the City of Peoria, IL and with the Guam Waterworks Authority in similar Consent Decree negotiations. For the National Association of Clean Water Agencies (NACWA), Eric has served as Principal Author for several white papers and publications related to Financial Capability Assessments used to develop wastewater Consent Decree schedules. Examples include NACWA’s Financial Capability and Affordability in Wet Weather Negotiations (2007) and The Evolving Landscape for Financial Capability Assessment: Clean Water Act Negotiations and the Opportunities of Integrated Planning (2013). These papers provide critical reviews of the U.S. Environmental Protection Agency’s (EPA’s) established policies and guidance on financial capability assessments for wet weather programs and offers practical guidance for negotiations on enforcement policies and practices related to consideration of financial capability. A-6 For the Detroit Water and Sewerage Department, Eric provided management assistance to the utility’s leadership team in several areas between 2015 and June 2017. He served as Program Manager for its Drainage Charge Implementation Program and was Chair/Facilitator of its Blue Ribbon Panel on Affordability. Eric is providing management assistance for its Minimizing Lead in Drinking Water program, strategic planning efforts, and evaluation of cost allocation and rate structure options. For the Denver Water Distributors, Eric is leading a negotiation team to address concerns related to various aspects of Denver Water’s (DW) rate setting and capital financing practices. Eric has led negotiation sessions, presented before the DW Board, and provided regular update briefings to the Distributor’s Technical Advisory Committee. Eric was appointed in October 2015 by Michigan Governor Rick Snyder to serve as one of five members of the independent Flint Water Advisory Task Force to conduct a review of the events and decision- making that led to the Flint, Michigan water crisis. The task force developed recommendations to address governmental failures, mitigate impacts on the Flint community, and improve protection from drinking water contaminations for communities in the State of Michigan. For the U.S. Bankruptcy Court, Eastern District of Michigan, Southern Division, in 2014 and 2015, Eric served as an independent utility advisor for mediation related to the creation of the Great Lakes Water Authority (GLWA). Following execution of a Memorandum of Understanding and Articles of Incorporation by the Incorporating Municipalities (City of Detroit; Macomb, Oakland and Wayne counties; and the State of Michigan), Eric served as Implementation Planning Program Manager for the successful standup of the GLWA – a regional utility serving approximately 40 percent of the population of the State of Michigan. For the Water Replenishment District of Southern California, Eric was engaged in 2014 to provide an expert report related to the consistency of the District’s rate-setting requirements with industry-standard practices contemplating proportionate distribution of cost responsibilities based on cost causation. These practices are consistent with prescripts of State of California law. For Jefferson County, Alabama, Eric served as the County’s rate consultant between 2010 and its exit from bankruptcy in 2013. He reviewed cost-of service analyses and alternative rate proposals to address the County’s outstanding sewer warrant obligations, developed revisions to its sewer rates that were approved in November 2012 and again in September 2013, and led strategic financial planning related to the County’s bankruptcy Plan of Adjustment. Eric was deposed and provided expert witness testimony in various court proceedings stemming from the County’s declaration of bankruptcy in 2011, and led development of a Municipal Advisor Report related to its Series 2013 Sewer Warrant issue to effectuate the County’s exit from bankruptcy. For the Halifax Regional Water Commission, Eric led development of a Cost of Service and Rate Design report to the Nova Scotia Utility and Accounting Review Board (NSUARB Docket No. NSUARB-W-HRWC- R-11), in response to the Board’s Order and Decision to hold separate hearings to determine appropriate ratemaking methodologies for Canada’s first regulated water, wastewater and storm water utility. Eric led preparation of the report and the development of cost allocation and rate design models to illustrate the implications of alternative methodological approaches. He supported development of HRWC’s subsequent application for water, wastewater and storm water rates filed with the NSUARB in December 2012, and he provided expert witness testimony in support thereof in April 2012. In April 2014, Eric prepared an expert report on HRWC Cost Shares for Use of the Angus L. Macdonald Bridge and provided expert witness testimony in M06127 – Halifax-Dartmouth Bridge Commission/Halifax Regional Water Commission: Waterline on the Angus L. MacDonald Bridge – HDBC-G-14. A-7 For the City of Atlanta, since 2004, Eric has provided a broad array of utility management consulting services ranging from support of major multi-year rate increases, to securing funding for low-income affordability programs, to capital improvement project prioritization. He has served as the Department of Watershed Management’s primary coordinator for its revenue bond issues used to finance its $3 billion wastewater Consent Decree program. This has included issues in 2004, 2008, 2009 (2), 2013 and 2015 and, in 2006, implementation of its Tax-Exempt Commercial Paper program with a shelf registration of $1.2 billion. Eric led development of the Department’s Financial Capability Based Schedule Extension Request Report used to secure the City’s 13-year extension of its wastewater Consent Decree schedule. He prepared each of the Department’s Financial Capability Assessment filings. He has led the development and updating of strategic financial planning tools for water and sewer rate development and policy-level consideration of overall program financing strategies (as well as detailed project expenditure, status, and schedule tracking). For the Egyptian Ministry of Housing, through a USAID contract, Eric developed guidance on tariff setting, capital project prioritization, and strategic planning for the newly established water and wastewater sector regulatory agency. He traveled to utilities across upper Egypt to collect data and hold workshops on utility finance and rate setting practices. The project involved the development of a guidance manual, detailed financial planning and cost-of-service analysis modeling, and testing of financial analysis and prioritization tools with four major Egyptian utilities. He also provided presentations on financial planning and strategic planning principles to USAID staff and Technical Assistance contractors. For the Milwaukee Wholesale Customers (MWC), through sub-contracts with SHEH, Inc., Eric reviewed the Milwaukee Water Works (MWW) rate increase applications filed in 2010 and 2014, reviewed pre-filed testimony, and offered expert witness testimony related to revenue requirements and appropriate rates of return at hearings before the Wisconsin Public Service Commission (WPSC). The WPSC allowed rate increases that were substantially lower than those requested by MWW in both cases. For the City of Winnipeg, Manitoba, Eric served as Project Manager for a comprehensive cost-of-service rate studies for the City’s water, wastewater and storm water systems conducted in 1997 and 2012. In 1997, the consulting team facilitated decision-making through an extensive public involvement process that featured monthly meetings of a Citizen’s Advisory Committee comprised of a diverse set of stakeholder representatives. For both studies, detailed cost allocation analyses were conducted and customized computer rate analysis models developed to facilitate rate updating for budgetary changes, revision to cost allocations, and rate design modifications. For Augusta-Richmond County, Georgia, Eric has provided strategic financial planning, bond feasibility and comprehensive cost-of-service rate assistance since 2000. Strategic financial planning facilitated the City’s adoption of a 7-year, 11 percent per annum rate increase schedule to support infrastructure reinvestment in excess of $400 million. Eric managed three bond feasibility studies over the course of the program implementation, helping the County secure strong credit ratings and favorable financing terms. A cost-of-service study in 2004 involved special queries of a new billing system for development of user characteristic data and consideration of specific cost assignments for previously unsewered portions of the County’s wastewater system. Cost-of-service rate study updates were commissioned in 2012 and address water conservation and water affordability issues. Previous to his work as a utility management consultant, Eric served in several financial management positions for the City of Austin, Texas. In this capacity, he directed staff of up to 22 people in utility ratemaking, evaluation of regionalization alternatives and proposed utility investments, analysis of capital financing options, internal control evaluation, and revenue forecasting. Boards / Certifications / Professional Licenses Member, U.S. EPA Environmental Financial Advisory Board (EFAB) A-8 · Appointed September 2017 Registered Municipal Advisor · MSRB Registration No. (MSRB ID): K0764 Certified Public Accountant · Oregon License No. 7998, June 1995 - 2018 Membership in Professional Organizations American Water Works Association · Strategic Management Practices Committee · Rates and Charges Sub-Committee - Chair, Water Rate Structures and Pricing (M34) - Member, Water Rates, Fees and Related Charges (M1), 4th – 7th Editions International Water Association · Economics and Statistics Specialist Group · Editorial Board, Utility Management International, 2008-2012 National Association of Clean Water Agencies · Utility Management Committee Water Environment Federation · Technical Practice Committee – Chair, 2014-2017 · Utility Management Committee - Chair, Finance and Administration Sub-Committee, 2011 -2014 - Chair, Financing and Charges for Wastewater Systems (M27), Manual of Practice Task Force, 2005 - Coordinator, Asset Management Hot Topics Workshops, 2005-2007 Selected Publications “Why Flint Matters,” Journal of the American Water Works Association (AWWA), July 2016, pp. 38-42 “The Birth of the Great Lakes Water Authority,” Program Management Office Close-Out Report, Great Lakes Water Authority and Detroit Water and Sewerage Department, June 2016 Flint Water Advisory Task Force – Final Report, State of Michigan, March 2016 Blue Ribbon Panel on Affordability – Final Report, City of Detroit, February 2016 Sustainability Reporting Statements for Wastewater Systems, Water Environment Federation (WEF) Special Publication, October 2012 (Task Force Chair, Chapter 1 Author) “The Business Case for Low Income Affordability Programs,” Proceedings of the Utility Management Conference, Miami, FL, February 2012 “Strategic Planning: A Portfolio Management Approach to Effective Utility Management,” with Tom Sigmund, Proceedings of the Utility Management Conference, Miami, FL, February 2012 “Financial Sustainability in an Uncertain World,” with Debbie Galardi, Water Utility Management International, vol. 6, issue 4 (December 2011), pp. 23-27. A-9 “Developing A Financially Sustainable Capital Program to Meet Consent Decree Requirements,” Proceedings of the Water Environment Federation Technology Exposition and Conference (WEFTEC), October 2009 “Regionalization of Water Service in Central Florida: Capacity Rights Contracting for the Yankee Lake WTF,” Proceedings of the American Water Works Association (AWWA) Annual Conference and Exposition, June 2007 and the Florida Water Resources Conference, April 2007 “Affordability Tools,” Section 8: Affordability Special Publication, Water Environment Federation, 2007 “Tough Choices in Paradise: Capital Project Prioritization on Oahu,” with Ross Kaneko, Barry Usagawa, Scott Muraoka and Jason Takaki, Proceedings of the AWWA-WEF Joint Management Conference, February 2007 and Proceedings of the AWWA Annual Conference and Exposition, June 2007 “Financial Sustainability as a Foundation for Infrastructure Development and Management: Best Practices,” with Debbie Galardi, Water Utility Management International, vol. 2, issue 1 (March 2007), pp. 10-13 Selected Presentations / Seminars “Flint and its Implications for the Nation”, Panel Discussion with James A. Beard, CFO, City of Atlanta, One Water Summit conference, Atlanta, GA, June 2016 “Exit from Bankruptcy: Jefferson County, Alabama’s Historic Plan of Adjustment and $1.7 Billion Sewer Warrant Issue Sustainability Reporting Statements for Wastewater Systems,” presented at the Utility Management Conference, Austin, TX, February 2015 “The Business Case for Sustainability Reporting,” presented at the Sustainability Reporting Statements for Wastewater Systems Special Publication Workshop, WEFTEC 2013, October 2013 “Building Support for Rate Increases,” presented at the Central States Water Environment Association (CSWEA) Annual Conference, May 17, 2013 “Which Direction is Your Utility Heading,” presented at the Illinois City Managers Association Conference, Galena, Illinois, June 28, 2012 “Financial Sustainability in an Uncertain World,” presented at the Illinois Section American Water Works Association (AWWA) Annual Conference, March 2012 “Doing More With Less: Financial Planning and Management in Stressful Times,” presented at the Central States Water Environment Federation (WEF) Wisconsin Government Affairs Seminar, February 23, 2012 “Financing Water Utilities’ Sustainability Initiatives: Challenging Institutionalized Governance and Market Failures,” with Debbie Galardi, presented at the AWWA Water Sustainability Conference, Portland, Oregon, March 2012 “Building Support for Rate Increases,” presented at the CSWEA Government Affairs Seminar, Madison, WI, February 2012 “A Season on The Brink: Atlanta’s Financial Capability Based Consent Decree Extension,” presented at the Utility Management Conference, Denver, CO, February 2011 “Making Wet Weather Affordable: Never Let A Good Crisis Go To Waste,” presented at the National Association of Clean Water Agencies (NACWA) Winter Conference, Fort Lauderdale, FL, January 2011 “Water Efficiency Programs: Risk Management for an Uncertain World,” presented at the Wisconsin Water Association Conservation Seminar, September 2011 “Financial Capability Assessment Revisited: Structuring Consent Decrees To Recognize Capital Financing Constraints And Market Change,” presented at the Utility Management Conference, San Francisco, CA, February 2010 A-10 Expert Witness Depositions and Testimony · Expert Report of Eric P. Rothstein in the Matter of Leonard S. Bohn v. City of Taylor, MI, Case No. 15-013727- CZ, State of Michigan in the Circuit Court for the County of Wayne, filed December 2016 · Expert Report of Eric P. Rothstein in the Matter of City of Dallas v. Abney, et al. Cause No. D150045-C, 260th Judicial District, Orange County Texas, filed June 21, 2016 · Expert Report and Written Direct Expert Testimony of Eric P. Rothstein in the Matter of City and County of Honolulu v. Hawaii State Department of Health, Docket 15 – CWB – EMD – 3, filed April 25, 2016. · Direct Testimony by Declaration (2014) – Superior Court Of California, County of Los Angeles, Central District, Cities of Cerritos, Downey and Signal Hill vs. Water Replenishment District of Southern California, Lead Case No. Bs128136 · Expert Witness Testimony (2013) – Nova Scotia Utility and Review Board: In the Matter of a Joint Application by the Halifax Regional Water Commission and the Halifax-Dartmouth Bridge Commission for a Determination of Appropriate Charges Related to the Use of the Angus L. Macdonald (M06127) · Expert Report (2013) – San Diego County Water Authority v. Metropolitan Water District of Southern California, Case No: CPF-10-510830 and CPF-12-512466, Superior Court of California, County of San Francisco, regarding rate-setting challenges · Expert Witness Testimony (2013) – Hawaii Public Utilities Commission, In the Matter of the Application of Hawaiian Beaches Water Company, Inc., for review and approval of rate increases; revised rate schedules, Docket No. 2013-0203 · Deposition And Expert Witness Testimony (2013): United States Bankruptcy Court, Northern District Of Alabama, Southern Division, In Re: Jefferson County, Alabama, a political subdivision of the State Of Alabama, Debtor, Case No.: 11-05736-Tbb, Chapter 9, The Bank Of New York Mellon as Indenture Trustee, et al., Plaintiffs v. Jefferson County, Alabama, Defendant, AP No.: 12-00016-Tbb · Expert Witness Testimony (2013) – Nova Scotia Utility and Review Board: Application for the Approval of a Schedule of Rates and Charges and Schedule of Rules and Regulations for the Delivery of Water, Wastewater and Storm Water Services, Matter No. M05463 · Expert Witness Testimony (2012) – Public Service Commission of Wisconsin: Application of City of Waukesha Water Utility, Waukesha County, Wisconsin, for Authority to Increase Water Rates, Docket No. 6240-WR-107 · Expert Witness Testimony (2009-2011) – United States District Court, Northern District of Georgia, Atlanta Division, United States of American and the State of Georgia, Plaintiffs v. The City of Atlanta, Defendant, Civil Action File No. 1-98-CV-1956-TWT (various hearings re: Schedule Extension, Service Delivery Strategy) · Expert Witness Testimony (2012) – Public Service Commission of Wisconsin: Application of Oak Creek Water and Sewer Utility For Authority to Increase Water Rates, Docket No. 4310-WR-104 · Expert Witness Testimony (2011) – Nova Scotia Utility and Review Board: Application of the Halifax Regional Water Commission for approval of a Cost of Service and Rate Design Methodology (NSUARB-W-HRWC-R-11) · Expert Witness Testimony (2010, 2014) – Public Service Commission of Wisconsin: Application of Milwaukee Water Works, Milwaukee Water Works, Milwaukee County for Authority to Increase Water Rates, Docket No. 3720-WR-107 and Docket No. 3720-WR-108 · Deposition (2010): The Bank of New York v. Jefferson County, Alabama, Civil Action No. CV-2009- 02318 A-11 Cody W. Stanger Principal Distinguishing Qualifications · Managed development of complex financial planning models to evaluate funding alternatives, assess debt management scenarios, and establish affordability statistics for multi-billion-dollar capital infrastructure programs for Jefferson County, AL; Atlanta, GA; Honolulu, HI; and Houston, TX. · Lead technical consultant for the State of Virginia’s Chesapeake Bay Pollutant Trading Program, one of the nation’s largest nitrogen and phosphorus credit markets for municipal and industrial point source dischargers. · Lead technical consultant for two projects for the American Water Works Association Research Foundation (AwwaRF): Asset Management Planning and Reporting Options for Water Utilities (project #2848) and Decision Process and Trade-off Analysis Model for Supply Rotation and Planning (project #3003) in which he developed management tools that (1) identify reporting metrics that facilitate renewal and replacement decision-making for managers of public infrastructure assets and (2) evaluates the cost, risk, reliability, and environmental trade-offs of different water delivery strategies. Education M.B.A., Finance, University of Texas at Austin (2003) B.A., Economics, Brigham Young University (1999) Representative Experience · Rate Analysis, Revenue Forecasting, and Municipal Advisor’s Report; Environmental Services Department, Jefferson County, AL. Mr. Stanger estimated the revenue impacts of changes to ESD’s service rates, including migration to a tiered volumetric rate structure and proposed rate increases over a 40- year forecast horizon. He developed a detailed revenue forecasting framework that integrated account growth, price elasticity response to rate increases, price- independent consumption trends, and post-metering billing adjustments to forecast key financial performance indicators and ultimately support negotiations with existing creditors through development of the County’s bankruptcy Plan of Adjustment. He also co-authored a municipal advisor’s report for the sale of the Series 2013 Sewer Warrants ($1.79 billion) to allow the County to emerge from Chapter 9 bankruptcy protection. · CSO/SSO Program Financing and Bond Feasibility Studies; City of Atlanta Department of Watershed Management; Atlanta, GA. Mr. Stanger has developed a number of strategic financial planning tools to facilitate policy-level consideration of overall program financing strategies (as well as detailed project expenditure, status, and schedule tracking). These tools have been instrumental in assessing potential rate impacts and affordability implications, are serving as the basis for negotiations A-12 with the US EPA, and provide critical information for ongoing efforts to secure federal and state financial assistance for program implementation. Just recently, Mr. Stanger completed a municipal advisor’s report for the Department’s Series 2015 Water and Wastewater Revenue Refunding Bonds, enabling the refinancing of $1.24 billion of existing debt. · State of Virginia’s Chesapeake Bay Pollutant Trading Program; Virginia Nutrient Credit Exchange Association; VA. Mr. Stanger manages development of the regulatory compliance plan for more than 125 municipal and industrial point source dischargers through a Trading Optimization Model he created. He facilitates workshops with trading participants and evaluates operating policies and other incentives to promote market participation. The Trading Optimization Model supports development of treatment technology upgrade schedules in five major watersheds to demonstrate compliance with collective nitrogen and phosphorus wasteload allocations (WLAs). The tool also generates projections of state grant funding requests and accounts for various credit pricing scenarios and revenue distribution among participants. · Acquisition of Water Reclamation Facility; Forsyth County, Georgia. Mr. Stanger estimated the value of a privately-owned water reclamation facility. The analysis considered the costs and benefits of integrating the plant into the County’s current system, evaluated various capital improvement costs required for the County to assume ownership of the plant and increase capacity, and presented a range of feasible purchase prices based on various risk assessment profiles. In response to the evaluation, the County Board of Commissioners was able to secure a much lower sales price from the private entity. · Management Models for an Integrated Water Resource Strategy; City of Boise, ID. To support Boise’s Strategic Plan initiative, developed framework of specific goals and objectives that would shape the City’s comprehensive water policy. In conjunction with private water providers and other water rights stakeholders, identified alternative management models for water policy implementation and evaluated each on the basis of legal/regulatory issues, water supply development, and water delivery efficiency (including service extension to new customers). Mr. Stanger also conducted an economic review of municipal vs. private system ownership options in which he determined the potential cost differential for City residents based on various ownership transfer scenarios. · Egypt Water/Wastewater Sector Policy Reform; Egyptian Ministry of Housing (through a United States Agency for International Development contract); Cairo, Egypt. For the Egyptian Ministry of Housing, through a USAID contract, Mr. Stanger developed guidance on tariff setting, capital project prioritization, and strategic planning for the newly established water and wastewater sector regulatory agency. The project involved the development of a guidance manual, detailed financial planning and cost-of-service analysis modeling templates in the Arabic language, and testing of financial analysis and prioritization tools with four major Egyptian utilities. He was the primary author of the planning tool that was intended to standardize the reporting and financial planning framework used by service providers throughout the country. · Bond Feasibility and Certification Studies; Colorado Springs Utilities; Colorado Springs, CO. Mr. Stanger performed financial analysis to secure funding A-13 for the Southern Delivery System project that provides water to surrounding communities through 2040. He conducted annual reviews of financial planning documents provided by Colorado Springs Utilities in order to certify additional revenue bonds for the project. These studies have required a detailed review of customer growth projections, an assessment of the system’s ability to meet debt service coverage ratios and target fund balances, and analysis of necessary rate increases to comply with bond covenants over the term of the bonds. As a result of these efforts, the client secured $180 million for the project. · Cost and Risk Evaluation of Species Relocation; Confidential Commercial Airport Client; CA. In response to a Biological Opinion issued by the U.S. Fish and Wildlife Service, Mr. Stanger evaluated the cost and risk associated with various site alternatives associated with the relocation of a sensitive aquatic species. The analysis identified and analyzed financial and non-financial decision factors of each relocation alternative, including compliance risk, administrative burden, and liability concerns. Maintenance, monitoring, and public involvement costs were projected across a 30-year operational period, and economic results compared across five different site and/or management alternatives. The results were used to support negotiations with one potential site owner. Select Publications and Presentations Ispass, Alan, and Cody Stanger. 2011. Asset Management Strategies for Addressing Aging Infrastructure – How is it Best Implemented by Public Utilities? Presented at the Pre-Conference Workshop, annual Water Environment Federation of Utah (WEAU) meeting in St. George, UT. April 5. Stanger, Cody. 2011. Nutrient Credit Trading – A Model for Success. Presented at the EPA Region 8 Nutrients and Water Quality Conference in Salt Lake City, UT. February 16. Stanger, Cody. 2010. Integrated Financial Management – A Creative Approach to Capital Planning Strategies. Presented at the American Water Works Association (AWWA) Intermountain Section annual meeting in Sun Valley, ID. August 27. Stanger, Cody. 2009. Adaptive Management and Virginia’s State-Wide Nitrogen and Phosphorus Credit Trading Program. Presented at the American Water Resources Association (AWRA) Summer Specialty Conference at Snowbird, UT. June 29. Stanger, Cody. 2008. Managing the Impacts of Conservation Against Fiscal Constraints. Presented at the American Water Works Association (AWWA) Intermountain Section annual meeting in St. George, UT. September 10. Harvey, Glenn, Mark Haley, Chris Pomeroy, Cy Jones and Cody Stanger. 2007. The Virginia Nutrient Credit Trading Program – How Program Structure and Pricing Affects Willingness to Participate and the Ability to Develop Optimal Compliance Plans Through Trading. Proceedings of the Water Environment Federation Conference. San Diego: WEFTEC 2007. Other · Fluent in Spanish Engineering Services Committee Meeting 6/11/2019 1:20 PM AUD Rate Study and Financial Model Department:Utilities Presenter:Tom Wiedmeier Caption:Approve proposal to update financial model and revenue projections for Galardi, Rothstein Group in the amount of $98,000. Background:In 2012, the Commission approved a contract with the Galardi, Rothstein Group to perform a rate study and develop a financial model for AUD. This work resulted in the new residential rate structure that was implemented on January 1, 2019. As we are transitioning from a debt funded Capital Improvement Program (CIP) to a rate funded CIP the financial model is an essential tool to project our available funding and therefore the scheduling of projects. Analysis:There have been significant changes since the financial model was first developed. These include: Data used for cost allocations is approximately five years old and improvements made to our billing system will yield more accurate revenue data. There is also a new residential rate structure in place. In addition, we would like to investigate and possibly propose a Customer Assistance Program to assist our most disadvantaged customers. Most Utilities our size have some type of Customer Assistance Program. It is good practice to update the department's financial model every five years. Financial Impact:We recommend that $98,000 be approved for the work described above. This would be utilized on a time and materials basis. Alternatives:The Commission could elect not to approve this work. Recommendation:Accept proposal from Galardi, Rothstein Group in the amount of $98,000. Funds are Available in the Following Accounts: 507043490-5212999/81100010 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BR A N S F O R D R O A D N/F AMY K . T I C E N/F DAVID J. HOGG N/F PHILIPPE ERRAMUZPE ROFS PIN 033-3-161-00-0 3006 BRANSFORD ROAD N/F M A R Y A S H T O N M I L L S EXISTING SEWER EASEMENT ( TO BE ABANDONED ) DB: 10-Y PG: 482 DB: 1586 PG: 536 DR A W I N G T Y P E DR A W I N G I N F O R M A T I O N AU G U S T A U T I L I T I E S D E P A R T M E N T 45 2 W A L K E R S T R E E T , S U I T E 2 0 0 AU G U S T A , G A 3 0 9 0 1 RI C H M O N D C O U N T Y , G E O R G I A SH O W I N G P R O P O S E D S A N I T A R Y S E W E R EA S E M E N T O V E R P A R C E L 0 3 3 - 3 - 1 6 1 - 0 0 - 0 AK A 3 0 0 6 B R A N S F O R D R O A D 1 of 1 AP P R O V A L CI T Y O F A U G U S T A BR A N S F O R D RO A D Engineering Services Committee Meeting 6/11/2019 1:20 PM Easement Abandonment and Deed of Dedication for New Easement Department:Augusta Utilities Presenter:Tom Wiedmeier Caption:Consider approving the Easement Abandonment and Deed of Dedication for New Easement for a sanitary sewer at 3006 Bransford Road. Background:A lot was purchased, at 3006 Bransford Road. The lot turned out to be, not a single lot, but a combination of one lot and a partial lot. At the time that the subdivision was created, a sanitary sewer, for said subdivision, ran down the side property line of the partial lot. When the full lot and the partial lot where combined, it put the sanitary sewer in the center of the lot. Analysis:For the lot to be suitable for building, the sanitary sewer needed to be moved, to a new location. The relocation, of the sanitary sewer, creates the need to abandon the existing sanitary sewer easement and acquire a new easement over the location of the new sanitary sewer. Financial Impact:None Alternatives:Deny approval for the Easement Abandonment and Deed of Dedication for New Easement, for a sanitary sewer at 3006 Bransford Road. Recommendation:Approve the Easement Abandonment and Deed of Dedication for New Easement, for a sanitary sewer at 3006 Bransford Road. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 512812019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chainnan; Hasan, Vice Chairrnan; Garrett and Frantom, members. ENGINEERING SERVICES 1. Presentation by Ms. Constance L. Albury-Jackson regarding lack of street Item lights, lack of sidewalks and speeding issues. Action: None Made Seconded Motion By By Result Ms. Albury-Jackson will not be attending the meeting and will be rescheduled for a later date. 2. Approve Amendment No. 8 to Agreement with ESG Operations, Inc. to Item establish the final budget amount for 2019. Action: Approved Motions fr'J:" Motion rext Motions f#:"' Motion rext Made By Seconded By Motion Result Motion to aoorove. Approve Mr. Garrett ort. uommlsloner rvrotion pasr.r-:-0. Sean Frantom Commissioner Ben Hasan Passes 3. Approval of Professional Services Contract in the amount of $211,010 to Item integrate AUD's enQuesta Customer Billing System with Cityworks AMS Action: software to complete Phase II of Augusta Utilities Cifyworks Asset Approved Management Software (AMS) Project. Motions Motion Motion Text Made By Seconded By MotionType Result Motion to approve and to determine if there are ^ Approve any additional fees -- - commisioner commissioner involved. Sean Frantom Ben Hasan Passes Motion Passes 4-0. 4. Approve the Professional Services contract with Jacobs Engineering to Item implement phase one recommendations outlined in the Strategic Asset Action: Management Plan (SAMP) in the amount of $495,000. Approved Motions X:j*1" Motion Text Made By Seconded By Motionlype ------ -r --------- -'t Result Motion to ^ approve. Commisioner CommissionerApprove ilo,io, passes Sean Frantom Brandon Garrett Passes 4_0. 5. Award Bid Item # l8-3 15 for LP Tanks for Generators. Item Action: Approved Motions [|j*1" Motion Text Made By seconded By Motion f ype - ------ -r --------- -r Result Motion to Approve i|3,',X],'ru,,., ;:fffi::f*' f;mmisioner sean passes 4-0. 6. Motion to approve professional services contract with WK Dickson for Phase Item2 Design of the Camp Hancock Sewer Basin Outfall Infrastructure Action: Rehabilitation Plan recommendations in the amount of $185,000.00. Approved Motions X:jtl" Motion Text Made By Seconded By Motion f 5ipe ----- -'t Result Approve Motion to Commissioner Commisioner Sean Passesapprove. Ben Hasan Frantom Motion Passes 4-0. 7. Consider approving the Deed of Easement, from Norwood VA Medical ItemCenter. Action: Approved Motions fr"J:" Motion Text Made By Seconded By Motion to ^ aDDrove.APProve Motion passes 4-0. 8. Discuss customers being double billed for utilities. (Requested by Item Commissioner John Clarke) Action: Approved Motions f#:"t Motion rext Made By Commissioner Commissioner Brandon Garrett Ben Hasan Passes Motion Result Motion Result Motion Result Motion to approve a .^__^--^ receiving this item as Commissioner CommisionerApprove information. Ben Hasan sean Frantom Passes Motion Passes 4-0. 9. Consider approving the Deed of Dedication for water and sanitary sewer Item systems and easements on 2215 Tobacco Road. Action: Approved Seconded By Seconded By Motions f#:"' Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 4-0. Commisioner Sean CommissionerFrantom Ben Hasan Passes 10. Motion to approve authorizing the Engineering Dept. to proceed with a Item temporary solution of installing a left turn lane at an estimated cost of Action: $120,000 to improve an extremely dangerous entrance to the Augusta Approved Regional Airport. (Requested by Commissioner Sammie Sias) Motions Motion Text Made By Seconded By Motion Result Motion to approve ^ receiving this item as Commisioner CommissionerApprove information. sean Frantom Ben Hasan Passes Motion Passes 4-0. 11. Approve the proposal from Cranston Engineering for the evaluation, Item inspection and improvements of the Highland Avenue Water Treatment Plant Action: reservoir embankments. Approved Motions X:jt1'" Motion Text Made By seconded By Motion'I'ype - ---- -'t --------- -r Result Motion to approve in ^ the amount of Commissioner CommisionerApprove $12g,360. Ben Hasan sean Frantom Passes Motion Passes 4-0. 12. Motion to approve the minutes of the Engineering Services Committee held Item on May 14,2019. Action: Approved Motions X:j*1"' Motion Text Made By Seconded By MotionIYPe r --------- -'I Result Motion to Approve ixffiru,,., fi:#il:'ffi:- S;#H;:r passes 4-0. 13. Motion to determine that Smith Lane as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public Action: purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, pursuant to o.C.G. A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department Motions Motion Motion Text Made By seconded By MotionTYPe Result Motion to Approve ffi5;oo;'iu,,., ;:#il:'ffi:- ;:rffi:;f*' passes 4-0. 14. Update from staff on status of the painting of the Blythe Fire Station. Item (Requested by commissioner John ctarke) Action: Approved Motions [,ojl" Motion Text Made By seconded By Motion I YPe ---- -" Result Motion to approve a.-_-_.- receiving this item as Commisioner CommissionerApprove .c_._- i---- ;--------'-.---^ :"":-'""'""-' passes^ ^rr'"'- information. Sean Frantom Ben Hasan Motion Passes 4-0. 15. Approve two additional inmate crews to maintain city's right-of-ways funded Item from Storm Water Utility Fund. (Requested by Commissioner Ben Hasan) Action: Approved Motions Motion r/r^..:^-'T!^-,a f,,r-r^n-- d r rh Motion;"""- Motion Text Made By Seconded BylYPe -.---- -'t Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Brandon Garrett Passes 4_0. 16. Discuss presentation from Mclaughlin Whitewater Design Group regarding ltem city-commissioned- Design and Concept Study for the Whitewater/Savannah Action: River Project. (Deferred from the May 21st Commission Meeting) Approved Motions [,ojl" Motion Text Made By seconded By Motion I YPe '.---- -r Result Motion to approve ^ receiving this item Commissioner CommissionerApprove as information. Brandon Garrett Ben Hasan Passes Motion Passes 4-0. Engineering Services Committee Meeting 6/11/2019 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 28, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/11/2019 1:20 PM Motion to Abandon Right Of Way Department:Law Presenter:Law Caption:Motion to determine that East Telfair Street as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:Noah Wagner on behalf of Dominium has requested the abandonment of East Telfair Street in its entirety (between East Boundary Street and East Cedar Street) in order to fence the River Glen Apartments, thereby making it a gated community with a vehicle access gate off of East Boundary Street in order to provide safety for the residents. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said East Telfair Street is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that East Telfair Street be abandoned. Recommendation:Approve determination and request for abandonment of East Telfair Street, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 6, CLk otr Cowr s/zr/cto Department of Public Worki a;A bngineering Clifford A. Goins Assistant Director Public Works - Engineering CLIFFORD A. GOINS,INTERM ASSISTANT DIRECTOR PUBLIC.WOB.KS - ENGINEERINIG DTVIS{ON 701,530 Greene Street Augusta, Georgia 30911 1706 FAX(?06) 821-1708 TO: FROM: HONORABLE BOB YOUNG, MAYOR MEMBERS OF COMMSSION ULMER BRTDGES, CHAIRMAN, ENGINEERING SERVICES COMMITTEE RANDY OLIVER, ADMINISTRATOR a4 DATE: MAY ?3,2000 MAY 30,2OOO COMMITTEE MEETING SUBJECT: MONUMENT/I{ISTORICAL MARKER POLICY FILEREFERENCE: 2000-009 CAPTION: ADOPT POLICY FOR PLACEMENT OF MONUMENTS AND OTHER MARKERS ON PUBLIC zuGHTS OF WAYS OR OTI{ER PUBLIC PROPERTY. BACKGROUND: There have been several requests in the past few months to place a monument or other appropriate marker in the right of way or on public property to commemorate a specific ierson or event. While this has been done in the past on a case by case basis, the need to establish a policy has become apparent. The Public Works and Engineering Department has performed a limited field reconnaissance on the existing monuments and historical markers in the area. By far, the majority of the existing monuments are on Greene Street with the historical markers at various locations. The median iuea on Green Street and other streets with width medians makes them ideal for the placement of monuments. Historichl markers can be placed in more confined locations. ANALYSIS: The criteria of the policy for placement of monuments or historical markers would include:1. Application for placement of monument or marker submitted to an ad hoc committee comprised of,. Planning and Zoning. Public Works and Engineering Department Administrator's Office .'AGEMiAITEM May 19,2000 PAGE TWO 2- The applicant would be required to enter into a perpetual maintenance agreement. The City would reserve the right to remove the monument or marker from the right of way or public property in case of disrepair or damage of a significant nature not being addressed by the appticant. 3. The successful applicant would apply for and secue an encroachmentpermit frori the Public works and Engineering Department. This permitwould address site requirements such as sight distances, clear zone, restrictions, etc. 4. Installation will be in accordance with City specifications and under City. ,inspection. , FINA}ICIAL IMPACT: The agenda item does not contain a request for funding. ALTERNATIVES: Do not approve recommended policy in whole or in part. RECOMMENDATION: It is recommended that the Commission adopt the Monument/tlistorical Marker Policy as outlined in the Agenda Item. PIIBLIC WORKS DEPARTMEI{T DIRECTOR: ADMINISTRATOR:cAe^-a.6 P. qs-*L s/' F'UNDS ARE AV LE IN THE FOLLOWING ACCOUNTS: FINAIICE:Sl., COMN4ITTEE ACTION: CAG&mw xc: Lon Morrey, Compffoller Kakoli Basu Agenda File Main File Ms. Teresa Smith, Pre-Constmction Engineer ,. tl pol-rcy FoIJlctsMENr OF MONUMENTS AND OrHER MARKERS ON PUBLITryGHTS OF WAYS OR OTHER PUBLTC pROpERTy The criteria of the policy for placement of monuments or historical markers would include: l.Application for placement of monument or marker submitted to an ad hoc committee comprised of : Planning and Zoning Public Works and Engineering Department Administrator's Office 2. The applicant would be required to enter into a perpetual maintenance agreement. The City would reserye the right to remove the monument or marker from the right of way or public property in case of disrepair or damage of a significant nature not being addressed by the applicant. 3. The successful applicant would apply for and secure an encroachment permit from the Public Works and Engineering Department. This permit would address site requirements such as sight distances, clear zone, restrictions, etc. 4. Installation will be in accordance with City specifications and under City inspection. As adopted by the Augusta Commission this 20th day of July. o o o Clerk of Commission '\. Engineering Services Committee Meeting 6/11/2019 1:20 PM Placement of a MLK monument Department: Presenter:Commissioner Bill Fennoy Caption:Discuss/approve the placement of a monument in honor of Dr. Martin Luther King, Jr. (Requested by Commissioner Bill Fennoy) Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans APPENDIX A SCOPE OF WORK SFY2019 REGIONAL WATER PLAN SEED GRANT 1. Project Title: Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 2. Lead Organization: City of Augusta 452 Walker Street Suite 200 Augusta, GA 30901 706-826-8991 Primary Contact: Tom Wiedmeir Director City of Augusta 452 Walker Street Suite 200 Augusta, GA 30901 706-312-9016 E-mail: twiedmeier@augustaga.gov Project Start Date: May 2019 Project End Date: August 2021 Grant Amount: $ 75,000 37% In Kind Match Amount: $ 45,437 23% Cash Amount: $ 79,210 40% Total Project Amount: $199,647 100% 3. Project Goals: The goals of this project are to develop and implement a structure for a permanent real-time, publicly accessible, 24/7/365 operational data network on the Savannah River and Ogeechee River using the latest data collection technology available. The system will be a network of strategically placed monitors to provide crucial baseline and continual (user-defined) interval data. After consultation with the data stakeholders, the most mission-appropriate equipment will City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 2 be purchased. After consultation with the data’s stakeholders, the monitors will be set in locations that best provide actionable data. A user friendly web-based interface “dashboard” will be created to allow real-time, publicly accessible,24/7/365 operational data observation and CSV export via desktop, mobile device, or tablet. In addition to monitoring data, information from other local, state. and federal servers will be pulled into the interface. A 50-year funding strategy will be created to operate and maintain the system, solicited from individuals, corporations, local, state and federal sources. Goals include: · Goal 1: Determine a tiered methodology for establishing, and later expanding, a baseline real-time publicly accessible data collection system on both river systems, backed by reliable funding and maintenance allocations for the next 50 years. · Goal 2: Develop an action plan in conjunction with federal agencies, as well as local and state agencies on both sides of the Savannah River, that will outline the agreed upon baseline monitoring locations, parameters, and level of participation foreseeable by each partner. · Goal 3: Acquire and/or assemble and install phase 1 test monitors. · Goal 4: Develop app and public interface for data and determine appropriate systems for data collection/recall. Upon completion, a release of a public interface and a phase 1 monitoring stations on the Savannah and Ogeechee Rivers will be made available. The intent is to pursue additional funding for this undertaking from partnering bi-state funding sources, using the seed grant as a match. This project will help the Savannah-Upper Ogeechee, as well as the Coastal Council, address a number of the priority management practices, goals, and needs expressed in the Regional Water Plans. These are included below: RWP Goal Project Approach Improve interstate water planning in the Savannah River basin. Georgia, South Carolina and federal agencies will be engaged in the entirety of the project process. All partners shall work with EPD to establish and build upon ongoing relationships with South Carolina stakeholders and other Water Planning Councils to equitably address water sharing issues. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 3 ED1. Develop Regional or Customize State or Other Available Educational Program and Materials for Localized Implementation Designing and implementing a user-friendly public interface that houses the baseline monitoring data as well as other vital sources, such as USGS gauges, the public, including researchers, students, and river users, will have access to information that was previously unknown; increasing issue awareness around our water resources, specifically flow. Increased engagement along the river systems. It will also be beneficial for local entities such as industry and water utilities to check levels water upstream from their outfalls. WQ4. Support Forestry Commission Water Quality Program A real-time publicly accessible platform will provide information crucially needed to help inform decisions on land use practices, and also provides a desktop tool to support the Georgia Forestry Commission in spotting issues as they occur. WS2. Monitor Streamflow to Confirm the Frequency and Magnitude of the Predicted Gap This project will create, and implement, the action plan required to install, and fund for 50 years, the quantity and quality gauges needed on the Ogeechee River. WQ8. Develop and Implement Waste Water Treatment Asset Management Programs This project will provide crucial information for water utilities to make informed decisions about threats to drinking water intakes and the efficiency of wastewater outfalls. WD4. Monitor Agricultural Withdrawal and Use This project will implement a strategy to ensure flow gauges and other water indicators are strategically placed in the relevant locations to highlight potential issues and impacts of agricultural practices. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 4 This project will help achieve success for the following goals found in the Savannah/ Upper Ogeechee and Coastal Regional Water Plans: 1. Improve interstate water planning in the Savannah River basin: a. This plan, from its onset, will be created and executed in concert with both Georgia and South Carolina. By involving both states and federal agencies in the entire process, we will have naturally engaged the parties relevant to bi-state issues. South Carolina is finalizing its water planning councils by early 2019, and this project would serve as a fitting jumping-off point to encourage an effective working relationship between the Georgia and South Carolina water planning councils. Also, by including all of the appropriate stakeholders in the basin, we will produce a product with better buy-in and support for years to come. 2. ED1. Increasing issue awareness around our water resources, specifically flow: a. By creating a user-friendly public interface that houses the baseline monitoring program as well as other vital sources of data such as USGS gauges, we are creating a natural conduit for increased engagement along the river systems. The water data will not only be accessible to the general public, but will also provide an unprecedented way for agencies and entities, such as water utilities, to check the water upstream from their outfalls instantaneously. b. The platform will also house, free to the public, historical river quality and quantity data, and QAQC-corrected instantaneous data, creating a public platform where scientists, researchers, and agency staff can access and use data to inform better decisions. 3. WQ4. Supporting the Georgia Forestry Water Quality Program: a. The support and increase of real-time, publicly accessible, and easy-to-use data provides a tool crucially needed to help inform decisions on land use practices, and also provides a desktop tool to help Georgia Forestry spot issues as they are occurring. 4. WS2. Monitor Stream Flow in the Ogeechee River: a. This project will create, and implement, the action plan required to install, and fund for 50 years, the quantity and quality gauges needed on the Ogeechee River. 5. WQ8. Develop and Implement Waste Water Treatment Asset Management Programs: a. This project, funded and supported in part by three of the biggest utilities in the Savannah basin, will provide crucial information needed to make informed decisions about not only threats to drinking water intakes, but the efficiency of their wastewater outfalls. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 5 6. WD4. Monitor Agricultural Withdrawal and Use: a. To take a holistic approach to the quality and quantity needs of the river systems, water withdrawals must be part of the equation. For that reason, this project will implement a strategy to ensure flow gauges and other water indicators are strategically placed to highlight potential issues and impacts. 4. Project Background: With a 10,577 square-mile watershed, the Savannah River is a vast water system that is home to significant and complex uses. Its management has vast implications for Georgia and South Carolina that go beyond drinking water and habitat to include political interest, even national security. There used to exist an extensive monitoring system, for a time two, throughout the basin, which is now outdated and largely removed. The data collected during that time has been used over the years for valuable analysis by several bi-state entities. The system, however, faced challenges that eventually caused its demise. Created to answer a specific question, “the goal of this research was to characterize the effects of the urban corridor on Savannah River water quality under baseline and storm event conditions, with special attention to dissolved oxygen and carbon dynamics. The study was designed to identify source and sink areas for key inorganic and organic constituents ( Savannah River At Risk, 2006-2008 )”. This project has a different and much broader intent. The network of monitors were supported after the original study was completed in 2008 and expanded over the years, but the location of those gauges largely remained the same. Now we are facing a serious issue: these systems have not been looked at holistically. Most are no longer collecting data, and none are collecting publicly accessible real-time data, which is the most crucially needed. Now is the time to revisit the system in place, and reshape the future of the network of sampling on the river. With the onset of the imminent Cutoff Bends project, we are also gearing up for a massive restoration. Baseline data will be critical to determine the current conditions of the river, and the benefits/impacts of restoration in the future. 5. Project Activities: All project activities will be performed with an emphasis on reviewing basinwide data in as integrated a manner as possible. The City of Augusta will subcontract to the Savannah Riverkeepers whom will include South Carolina stakeholders on the Savannah River from the project’s inception, and ensure sufficient contact with all registered water users or dischargers in the basins for feedback. Upon completion of the project, a release of a public interface and phase 1 monitoring stations on the Savannah and Ogeechee Rivers will be made. The intent is to pursue additional funding from bi-state sources using the seed grant as match, as well as to execute the 50-year business plan once approved by the Savannah-Upper Ogeechee Regional Water Planning Council. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 6 Project Activity #1: Introduce Project to Watershed Partners Task 1: Pre-planning phone call; securing of partnership/financial commitments Deliverables: Sign in sheet; Letters of Commitment for partnership/financial commitments Measures of Success: Attendance of 60% of stakeholders Project Activity #2: Assign Research Responsibilities Task 2: Convene 3 meetings Deliverables: Table of Responsibilities by organization for each research area Measures of Success: Assignment of all 4 research areas Project Activity #3: Ensure communication and coordination between GA EPD Water Quality Monitoring Program and USGS Task 3: Phone call(s) to discuss monitoring activities/other related work in the project area to avoid any duplication of work or similar projects Deliverables: Meeting Agenda and Minutes Measures of Success: 100% attendance from GA EPD Water Quality Monitoring Program members and USGS that are involved in this specific coordination process Project Activity #4: Creation of Draft Action Plan (Determining a tiered methodology for starting and expanding an easy-to-use real-time publicly accessible data collection system on both river systems that has a reliably stable funding, and maintenance allocations to perpetuate it for the next 50 years.) Task 4: Thorough research of real-time monitoring systems used throughout the world to determine the best, low-cost, highly effective gauge system; and of scholarly journals with insight on such. Deliverables: Compiled findings in a report on cost-effective real-time monitoring systems worldwide, with suggested steps forward. Measures of Success: On time report delivered to GA EPD according to Implementation/Drawdown schedule Task 5: Review the previous and existing real-time monitoring systems on the Savannah River; interview water users, stakeholders, and planners to aid in determining the appropriate selection of baseline monitoring indicators, locations, with their feedback. Deliverables: Report on baseline monitoring indicators and locations with suggested steps forward. Measures of Success: On time report delivered to GA EPD according to Implementation/Drawdown schedule Task 6: Review the funding structures used to fund long-term monitoring projects; create suggested plan to fund monitoring and interface program for at least 50 years. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 7 Deliverables: Report on long-term funding strategies and suggested steps forward. Measures of Success: On time report delivered to GA EPD according to Implementation/Drawdown schedule Task 7: Review public interfaces for database management systems, such as real-time monitoring systems, and recommend platform needs for creating mobile and computer based websites/interfaces. Deliverables: Report on public platforms and suggested steps forward. Measures of Success: On time report delivered to GA EPD according to Implementation/Drawdown schedule Task 8: Convene working task force to use compiled info to create business plan. Task force would include all agencies, all council members interested in participating, and water users that are interested in serving. Deliverables: Draft Water Monitoring Action/Business Plan including overall program, monitor location maps, suggested phasability, and financial plan. Measures of Success: On time report delivered to GA EPD according to Implementation/Drawdown schedule Project Activity #5: Meetings to update the Savannah/Upper Ogeechee Regional Water Plan and Coastal Plan on parameters Task 9: Present draft action plan and findings to the Savannah-Upper Ogeechee and Coastal Water Planning Councils for comment. Deliverables: Compiled comments from councilmembers. Measures of Success: Present at 2 Water Council sessions Task 10: Meet with stakeholders in the basins to gather and assess feedback on the proper baseline monitoring locations, parameters, and level of participation/involvement desired. Deliverables: Notes and attendee lists from each meeting. Measures of Success: Convene 3 stakeholder meetings Project Activity #6: Finalize Water Monitoring Plan Task 11: Consolidate all draft reports; Combine with Water Council and stakeholder recommendations; Delegate sections to be written and finalize QA/QC Water Monitoring Action/Business Plan. Deliverables: Completed QA/QC Water Monitoring Action/Business Plan. Measures of Success: 100% approval from Water Councils and 90% approval rate from stakeholders of plan. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 8 Project Activity #7: Install up to 5 water monitors sondes. Tasks 12: Purchase/create up to 5 new water data sondes; Install up to 5 new water monitoring sondes at locations designated in Action Plan. Deliverables: Report on the installation of all new monitoring sondes. Measures of Success: A minimum of 3 new monitoring sondes installed. Project Activity #8: Operation of Real-time Data Collection System Tasks 13: Create data parameters; Establish data storage needs; Contract with web-based database manager to create system; Upload historical data from past projects. Deliverables: Link to historical data system that GA EPD can test. Measures of Success: 10 years of historical data available on system. Project Activity #9: Monitor Data & Test Data Collection System Tasks 14: Run hourly tests to verify data from all monitors are recording properly for 5 days; Run daily tests on data for 4 weeks; Run daily reports on data for 3 months Deliverables: Link to data system with both historical and live water data GA EPD can test. Measures of Success: 3 months of live data available on system. Project Activity #10: Develop Public/Private Interfaces. Tasks 15: Develop the public interfaces for real-time monitoring sondes system, as well as QA/QC corrected real-time monitoring data, and existing data collection ongoing throughout the river basins. Emphasis will be put on providing easy-to-use access to present and past data throughout each river system. Deliverables: Website (free to the public with both real-time and historical data) and mobile app created. Measures of Success: GA EPD has access to the water monitoring website and mobile app for historical and real-time data on the Savannah River and Upper Ogeechee Rivers. Project Activity #11: Conduct Outreach and Education Activities Tasks 16: Set up meeting places; Create and execute marketing plan to invite public and private involvement Deliverables: Sign-in sheets; photo-documentation, handouts and/or a report on workshops/field days with head counts. Measures of Success: Host up to 10 workshops/field days to inform 200 people on website and mobile app features; including 50 university and school teachers or professors. Project Activity #12: Reporting Requirements Task 17: Submit quarterly financial and progress reports to GAEPD City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 9 Deliverables: Complete and submit quarterly progress reports, reimbursement request invoices, and Minority Business Enterprise/Woman Business Enterprise (MBE/WBE) reports to GAEPD each by January 15th, April 15th, July 15th, and October 15th of each project year. Track grant and matching funds according to implementation schedule and provide supporting documentation for all in-kind and cash match. Measures of Success: Documentation for expenditures and match contributions, status of activities/tasks in progress reports Task 18: Submit final close-out report to GAEPD. Deliverables: One (1) electronic DRAFT Closeout Report for review and comments; One (1) electronic and one (1) paper Final Closeout Report detailing results of project to GAEPD within 60 days of project completion. Measures of Success: Demonstrates that all components of the report fulfill GAEPD directives. 6. Roles and Responsibilities of Partnering Organizations: Specific Responsibilities City of Augusta · Execute grant contract with GAEPD · Account for/contribute to 63% of total project costs in matching expenses or in-kind services or cash match · Request payments from GAEPD on a quarterly basis · Pay funds to appropriate contractor(s) and vendor(s), and request reimbursements from GAEPD · Track all grant funds expended and all match values provided in accordance with the implementation schedule · Track all project activities in accordance with the implementation schedule · Complete and submit quarterly progress reports with invoices to GAEPD by January 15th, April 15th, July 15th, and October 15th of each project year (Payment of invoice is contingent on work completed and a review of the quarterly report.) · Complete and submit close-out report at conclusion of project GAEPD · Provide 37% of total project costs · Review and approve project deliverables · Participate in meetings, as appropriate · Provide project oversight and contract management · Provide monitoring guidance and training City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 10 Other Invited Partners Specific Responsibilities Regional Water Councils Savannah Riverkeeper · General Stakeholder · The City of Augusta’s sub-contractor to this project · Participate in meetings, as appropriate · Provide monitoring guidance and training as appropriate · Serve on Project Advisory/Steering Committee Regional Water Councils Savannah Upper Ogeechee GA Water Council Ogeechee Riverkeeper Coastal GA Water Council · General Stakeholder · Participate in forums on Historical and future data and BMPs. · General Stakeholder · Lead stakeholder group on the Ogeechee and assisting throughout the development of this project · General Stakeholder · Participate in forums on Historical and future data and BMPs. Columbia County · Serve on Project Advisory/Steering Committee · Provide matching cash for project as described in Letter of Commitment · Participate in meetings, as appropriate · Provide monitoring guidance and training, as appropriate U.S. Army Corps of Engineers Savannah District (US- COE) · Serve on Project Advisory Committee · Participate in interview sessions and discussion forums about past data collected, ongoing work, needs in the future and best practices · Render in-kind services City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 11 The Nature Conservancy Georgia and South Carolina (TNC) · Serve on Project Advisory Committee · Participate in interview sessions and discussion forums about past data collected, ongoing work, needs in the future and best practices. · Explore ways to partner new water quality monitors with flow meters installed. · Help develop action plan, best course of action to ensure appropriate flow gauges to meet needs identified in the Water Basin Councils action plan on both rivers. · Render in-kind services U.S. Geological Survey (USGS) · Serve on Project Advisory Committee · Participate in interview sessions and discussion forums about past data collected, ongoing work, needs in the future and best practices. · Explore ways to partner new water quality monitors with flow meters installed. · Help develop action plan, best course of action to ensure appropriate flow gauges to meet needs identified in the Water Basin Councils action plan on both rivers. · Render in-kind services South Carolina Department of Health and Environmental Control (SC DHEC) · Participate in interview sessions and discussion forums about past data collected, ongoing work, future needs, and best practices. · Render in-kind services National Oceanic and Atmospheric Administration (NOAA) · Participate in interview sessions and discussion forums about past data collected, ongoing work, future needs and best practices. · Render in-kind services Phinizy Center for Water Sciences · Provide professional analysis, historical data from old sondes system, sondes installation, and sondes repair. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 12 7. Project Location: The project will be conducted in the Savannah-Upper Ogeechee, as well as Coastal Council regions. Counties include the following: Banks, Burke, Columbia, Chatham, Elbert, Effingham, Franklin, Glasscock, Hart, Jefferson, Jenkins, Lincoln, Madison, McDuffie, Oglethorpoe, Rabun, Richmond, Screven, Stephen, Taliaferro, Warren and Wilkes City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 13 8. Project Budget: Item Item Class Category Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash A Personnel: One (1) Project Lead-Tom Wiedmeier 0.025 FTE ($104,000/ year) for 12 months/year-23 months totaling $5,200 Description of Duties: Serve as lead of stakeholder committee, serve as liaison with Water Planning Council and approve reports. $5,200 $5,200 One (1) Scientific Advisor- Oscar Flite 0.05 FTE ($83,200/year) for 12 months/year-24 months totaling $8,320 Description of Duties: Participate in all stakeholder groups, review and advise on City of Augusta’s comments on project, collect and provide data aid in interagency discussions and provide updates to reports. $8,320 $8,320 One (1) Grant Administrator- Leedra Collins 0.05 FTE ($72,800/year) for 12 months/year- 24 months totaling $7,280 Description of Duties: Administer contracts, maintain reporting requirements, maintaining financial records and collate reports. $7,280 $7,280 Sub Total: $0 $0 $20,800 $20,800 B Fringe Benefits: $0 $0 $0 $0 Sub Total: $0 $0 $0 $0 C Travel: N/A Sub Total: - - - - City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 14 Item Item Class Category Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash D Equipment: Equipment: (What kind) 4 Water Monitoring Sondes Purpose/use: Monitor water to track data indicators as determined. Equipment will be purchased by the City of Augusta (Cash Match) $10,000 $0 $0 $10,000 $10,000 Sub Total: $0 $0 $10,000 $10,000 E Supplies: N/A Sub Total: - - - - F Contractual: Contractor Name: Savannah Riverkeeper Description of Duties: Execute project $74,544 $0 $0 $74,544 Savannah Riverkeeper Indirect Charges Rate 8% Purpose/Use: For administrative work $0 $6,157 $0 $6,157 Travel: Project Manager 4,320 miles x $.56/mile totaling $2,419 Purpose/Use: Meetings, Field Days and Site Visits $0 $0 $2,419 $2,419 Supplies: Water Monitor Repair Supplies Purpose/Use: Repair 5 water monitor sondes so they track water indicators as determined by group $176 $0 $851 $1,027 Supplies: Office Purpose /Use: Meetings, educational outreach, project oversight, printing $280 $0 $700 $980 City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 15 Item Item Class Category Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash Webmaster (TBD) Description of Duties: Real Time Data Collection Database $0 $0 $10,000 $10,000 Webmaster (TBD) Description of Duties: Web Page and App for Real Time and Historical Water Monitoring Data $0 $0 $20,000 $20,000 Subtotal: $75,000 $6,157 $33,970 $115,127 Contractor Name Ogeechee Riverkeeper Description of Duties: Sonde Installation, Professional Analysis, Expert Testimony by Damon Mullis previously worked with Phinizy whom now will be leading the stakeholder group on the Ogeechee and assisting throughout the development of this project $0 $8,640 $0 $8,640 Subtotal: $0 $8,640 $0 $8,640 City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 16 Item Item Class Category Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash Contractor Names: 1. South Carolina Department of Health and Environmental Control (SC DHEC) 2. National Oceanic Atmospheric Association (NOAA) 3. Savannah Upper Ogeechee GA Water Council 4. Coastal GA Water Council 5. U.S. Army Corps of Engineers Savannah District (US-COE) 6. The Nature Conservancy (TNC) 7. U.S. Geological Survey (USGS) Description of Duties: Participate in forums on Historical and future data and BMPs. ((7) Other Invited Partners x $2,500 ea. in In-Kind match) totaling $17,500 applied toward In-Kind Match $0 $17,500 $0 $17,500 Sub Total $0 $17,500 $0 $17,500 Contractor Name: Phinizy Center for Water Sciences Description of Duties: Historical Data, Sonde installation $0 $8,640 $8,640 $17,280 Sub Total $0 $8,640 $8,640 $17,280 G Construction: N/A Does not apply to Regional Water Plan Seed Grants N/A N/A N/A H Other: Telecommunications-wireless service for monitors $0 $0 $4,000 $4,000 Web Based Marketing Purpose /Use: $1800 will be spent (of the match money provided) to promote the website/app throughout the basin on-line through Social media, google ads, geozoning $0 $0 $1,800 $1,800 In-Kind Volunteer Time $0 $4,500 $0 $4,500 Sub Total $0 $4,500 $5,800 $10,300 I Total Direct Charges: (Sum of A-H) $75,000 $45,437 $79,210 $199,647 J Indirect Charges: N/A N/A $0 N/A $0 City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 17 Item Item Class Category Grant Funds (60% Maximum) Matching Funds (40% Minimum, 10% as Cash) Total In Kind Cash K Total: (Sum of I and J) $75,000 $45,437 $79,210 $199,647 Budget Narrative Justification: Item Class Categories: (A) Personnel: (Cash Match) $20,800 City of Augusta One (1) Project Lead-Tom Wiedmeier 0.025 FTE ($104,000/ year) for 12 months/year-23 months totaling $5,200 Description of Duties: Serve as lead of stakeholder committee, serve as liaison with Water Planning Council and approve reports. One (1) Scientific Advisor- Oscar Flite 0.05 FTE ($83,200/year) for 12 months/year-24 months totaling $8,320 Description of Duties: Participate in all stakeholder groups, review and advise on City of Augusta’s comments on project, collect and provide data aid in interagency discussions and provide updates to reports. One (1) Grant Administrator- Leedra Collins 0.05 FTE ($72,800/year) for 12 months/year- 24 months totaling $7,280 Description of Duties: Administer contracts, maintain reporting requirements, maintaining financial records and collate reports. This amount of $20,800 is being applied toward Cash Match to cover the time spent by the City of Augusta’s employees that will handle a combination of duties as the lead organization as described under description of duties above. (B) Fringe Benefits Narrative Justification: N/A (C) Travel Budget Narrative Justification: N/A (D) Equipment Budget Narrative Justification: (Cash Match) $10,000 by the City of Augusta to purchase (4) Water Monitoring Sonds (E) Supplies Budget Narrative Justification: N/A (F) Contractual Narrative Justification: (Grant Funds) $74,544 The City of Augusta will subcontract this project to the Savannah Riverkeepers to execute project. City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 18 (In-Kind Match) $6,157, Savannah Riverkeeper Indirect Charges Rate 8% Purpose/Use: For administrative work (Cash Match) $2,419 Purpose/Use Travel for Meetings, Field Days and Site Visits 4,320 miles x $.56/mile totaling $2,419 (Grant Funds) $176, (Cash Match) $851 totaling $1,027 for Water Monitor Repair Supplies Purpose/Use: Repair 5 water monitor sondes so they track water indicators as determined by group. There are currently 4 old water monitoring sondes on the Savannah River. Savannah Riverkeepers will work with Phinizy Science Center to get them running and working with the new data collection system. The funds will help maintain the sondes and upgrade as needed. (Grant Funds) $280, (Cash Match) $700 totaling $980 for Office Supplies Purpose /Use: The office supplies will be used for printing costs for reports, mailing of reports and information packets, paper supplies, workshop handouts, envelopes, and printer ink. (Cash Match) $10,000 Purpose/Use: Webmaster (TBD) Real Time Data Collection Database (Cash Match) $20,000 Purpose/ Use: Webmaster (TBD) Web Page and App for Real Time and Historical Water Monitoring Data (In-Kind Match) $8,640 Ogeechee Riverkeeper Purpose/Use: The Ogeechee Riverkeeper has committed to assist the sub-contractor Savannah Riverkeeper with this project, with 8 hours of time paid at $45 an hour for 24 month and 8 hours of in-kind at $45 an hour for 24 month. A staff member will assist the sub- contractor Savannah Riverkeepers with professional analysis, expert testimony, sondes installation, and sondes repair. (In-Kind Match) $17,500, (7) Other Invited Partners which include the following: 1. South Carolina Department of Health and Environmental Control (SC DHEC) 2. National Oceanic Atmospheric Association (NOAA) 3. Savannah Upper Ogeechee GA Water Council 4. Coastal GA Water Council 5. U.S. Army Corps of Engineers Savannah District (US-COE) 6. The Nature Conservancy (TNC) 7. U.S. Geological Survey (USGS) Purpose/Use: Participate in forums on Historical and future data and BMPs. This amount of $17,5,000 is being applied toward In-Kind Match to cover the time spent in participating in forums on Historical and future data and BMPs. (In-Kind Match) $8,640 (Cash Match) $8,640 totaling $17,280, Phinizy Center for Water Sciences City of Augusta Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and Coastal Regional Water Plans 19 Purpose/Use: Phinizy Center for Water Sciences has committed to assist the sub-contractor Savannah Riverkeeper with this project, with 8 hours of time paid at $45 an hour for 24 month period for $8,640 to be applied toward In-Kind Match and $8,640 to be applied toward Cash Match totaling $17,280. A staff member will assist the sub-contractor Savannah Riverkeepers with professional analysis, historical data from old sondes system, expert testimony, sondes installation, and sondes repair. (G) Construction: N/A (H) Other Narrative Justification: (Cash Match) $4,000 Purpose/Use: Telecommunications for wireless service for monitors (Cash Match) $1,800 Purpose/Use: Web Based Marketing to promote the website/app throughout the basin on-line through Social media, google ads, geozoning. The City of Augusta will have the subcontractor Savannah Riverkeepers make contact with a TBD person/ or company to develop a Real Time Data Collection Database, with specific data points as determined by this consortium with the end result being the development of a web based interface for Public access to the historical and real-time water data. (In-Kind Match) $4,500 Purpose/Use: In-Kind Volunteer Time (J) Indirect Charges Narrative Justification: N/A Engineering Services Committee Meeting 6/11/2019 1:20 PM Seed Grant for Water Operational Data in the Savannah/Upper Ogeechee Rivers Department:Utilities Presenter:Tom Wiedmeier Caption:Approve seed grant from Georgia EPD for water operational data network for the Savannah River. Background:The 2004 Comprehensive State-wide Water Management Planning Act mandated the development of a statewide water plan. Water Planning Councils were established for each river basin; Augusta is part of the Savannah – Upper Ogeechee Water Planning Council. These water planning councils remain active, as each plan is updated every five years. The state established Regional Water Plan Seed Grants up to $75,000 that are available to support local governments and other water users as they undertake their Regional Water Plan implementation responsibilities. Analysis:On November 8, 2018, Savannah Riverkeeper proposed to the Savannah/Upper Ogeechee Water Planning Council a project to agglomerate real-time and publicly accessible water data on the Savannah and Upper Ogeechee Rivers. This project was subsequently endorsed by Council Chair Ron Cross, and an application was submitted. This application was approved by Georgia EPD; as the grant recipient is required to be a local, regional or state agency, EPD requested that Augusta be the grant recipient. Partners in this project that will contribute services and funding include SRK, Augusta, Columbia County and Phinizy Center for Water Sciences Financial Impact:The grant amount is $75,000. Augusta would contribute $15,000 toward this project, in addition to staff time. Staff that will be primarily involved are Oscar Flite, Leadra Collins and myself. Alternatives:The Commission could elect not to accept this grant. Recommendation:Recommend that Augusta accept the seed grant as outlined above. Funds are Available in the Following Accounts: Account 506043110-5212999 and in-kind: salary. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/11/2019 1:20 PM South Entrance or service road into the Augusta Regional Airport. Department: Presenter:Commissioner Sammie Sias Caption:Move to approve for the Engineering Department to bring back to the Commission a design plan to install a turning lane from Doug Barnard Pkwy into the South Entrance or service road into the Augusta Regional Airport. (Requested by Commissioner Sammie Sias) Background:A temporary solution has been proposed by our Engineering department that can be done in-house. This temporary solution will work for now until we get to a better place. However, a bigger and better permanent solution is required. Our airport must grow along with our city. The traffic has increased dramatically in all areas of the airport. The traffic at this entrance must compete with fully loaded log trucks, tractor trailers, and other over trucks servicing this industrial area. Life and limb is at risk. This is especially true during Maters week when we have limousines, passenger vans, and numerous other high profile vehicles entering and existing this gate. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/11/2019 1:20 PM Street Light Maintenance Agreement for High Mast Lighting at Interstate 20 and Washington Road Department:Engineering Presenter: Caption:Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 20 (I-20) and State Route 28 (Washington Road). Funding is available in the Street Lighting budget account #276041610-5312310. Background:Currently, Augusta has entered into a maintenance agreement with Georgia DOT to maintain the interchange lighting at several locations along the interstates throughout Richmond County. Due to the nature and design of these street lights, Augusta staff cannot maintain the lighting through normal means. A high mast lighting specialist needs to be hired for any maintenance or repair purposes. Analysis:The cost proposal was received by Georgia Power Company on May 20, 2019 in the amount of: CONTRACTOR BID 1. Georgia Power Upfront Cost - $0.00 Monthly Cost - $1,459.00 Financial Impact:Funds are available in the street lighting budget and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve entering into an agreement with Georgia Power Company to take over monthly electrical and maintenance responsibility of high mast lighting. 2). Do not approve agreement. Recommendation:Approve Alternative Number One. Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 276-04-1610-5312310 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/11/2019 1:20 PM Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Deans Bridge Road Department:Engineering Presenter: Caption:Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and State Route 1 (Deans Bridge Road). Funding is available in the Street Lighting budget account #276041610-5312310. Background:Currently, Augusta has entered into a maintenance agreement with Georgia DOT to maintain the interchange lighting at several locations along the interstates throughout Richmond County. Due to the nature and design of these street lights, Augusta staff cannot maintain the lighting through normal means. A high mast lighting specialist needs to be hired for any maintenance or repair purposes. Analysis:The cost proposal was received by Georgia Power Company on May 20, 2019 in the amount of: CONTRACTOR BID 1. Georgia Power Upfront Cost $0.00 Monthly Cost 1,068.00 Financial Impact:Funds are available in the street lighting budget and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve entering into an agreement with Georgia Power Company to take over monthly electrical and maintenance responsibility of high mast lighting. 2). Do not approve agreement. Recommendation:Approve Alternative Number One. Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 276-04-1610-5312310 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/11/2019 1:20 PM Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Gordon Hwy Department:Engineering Presenter: Caption:Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and State Route 78 (Gordon Hwy). Funding is available in the Street Lighting budget account #276041610-5312310 Background:Currently, Augusta has entered into a maintenance agreement with Georgia DOT to maintain the interchange lighting at several locations along the interstates throughout Richmond County. Due to the nature and design of these street lights, Augusta staff cannot maintain the lighting through normal means. A high mast lighting specialist needs to be hired for any maintenance or repair purposes. Analysis:The cost proposal was received by Georgia Power Company on May 20, 2019 in the amount of: CONTRACTOR BID 1. Georgia Power Upfront Cost - $0.00 Monthly Cost - $1,276.00 Financial Impact:Funds are available in the street lighting budget and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve entering into an agreement with Georgia Power Company to take over monthly electrical and maintenance responsibility of high mast lighting. 2). Do not approve agreement. Recommendation:Approve Alternative Number One. Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 276-04-1610-5312310 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/11/2019 1:20 PM Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Wrightsboro Road Department:Engineering Presenter: Caption:Approve entering into a monthly maintenance and power agreement with Georgia Power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby Jones) and Wrightsboro Road. Funding is available in the Street Lighting budget account #276041610- 5312310. Background:Currently, Augusta has entered into a maintenance agreement with Georgia DOT to maintain the interchange lighting at several locations along the interstates throughout Richmond County. Due to the nature and design of these street lights, Augusta staff cannot maintain the lighting through normal means. A high mast lighting specialist needs to be hired for any maintenance or repair purposes. Analysis:The cost proposal was received by Georgia Power Company on May 20, 2019 in the amount of: CONTRACTOR BID 1. Georgia Power Upfront Cost $0.00 Monthly Cost $570.00 Financial Impact:Funds are available in the street lighting budget and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve entering into an agreement with Georgia Power Company to take over monthly electrical and maintenance responsibility of high mast lighting. 2). Do not approve agreement. Recommendation:Approve Alternative Number One. Funds are Available in the FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 276-04-1610-5312310 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission