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Home My WebLink About2019-05-14 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 5/14/2019 ATTENDANCE: Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 154-0-023- 00-0) 4132 Wallie Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 2. Motion to approve the minutes of the Engineering Services Committee held on April 30, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 3. Update from staff on storm water right of way maintenance and if the city can implement a regular schedule of grass and brush clearing instead of Item Action: Approved reacting to overgrown areas as needed. (Requested by Commissioner Brandon Garrett) Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 4. Motion to approve the reallocation of the SPLOST 4 through 6 funded projects to projects as listed by the Engineering Department. (Approved by Engineering Services Committee April 30, 2018 - referred from May 7 Commission meeting) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes www.augustaga.gov Engineering Services Committee Meeting 5/14/2019 1:05 PM Attendance 5/14/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM ______________ EDITION ______________ DATE: May 3, 2019 TO: The Honorable Hardie Davis, Mayor Members of the Augusta Commission/Members of the Public Services Committee FROM: Daniel W. Hamilton and Wayne Brown, Interim General Counsel SUBJECT: Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from Plantation Blood, LLC CAPTION: Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 154-0-023-00-0) 4132 Wallie Drive. BACKGROUND: The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 4,962 square feet of permanent easement and 6,000 square feet of temporary construction easement. The appraised value is $616.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: May 14, 2019 DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 514043490-5411120 ADMINISTRATOR:____________________ J/L 81500100-5411120 FINANCE:__________________________ Engineering Services Committee Meeting 5/14/2019 1:05 PM Acquisition of Permanent Easement & Temporary Construction Easement to Richmond County, Georgia from Plantation Blood, LLC Department:Utilites Presenter:Law Department Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 154-0-023-00-0) 4132 Wallie Drive. Background:The City has been unable to reach an agreement with the property owner and therefore In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. permanent easement and 6,000 square feet of temporary construction easement. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: DEPARTMENT FUNDS ARE AVAILABLE IN THE DIRECTOR:_________________________ FOLLOWING ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 4l30l}0lg ATTENDANCE: Present: Hons. M. williams, chairman; Hasan, vice chairman; Garrett and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Update on SPLOST 4 through 6 Department and plan for utilizing Commissioner Brandon Garrett) Motions Motion Motion Textr ype Motion to approve the reallocation of the SPLOST 4 through 6 A __-^,.^ funded projects to theAPProve projects as listed by the Engineering Dept. Mr. M. Williams votes Present. Motion Passes 3-0. funded projects from Engineering Item remaining funds. (Requested by Action: Approved Made By seconded By fl:tjil' Commisioner Commissioner Sean Frantom Ben Hasan Passes 2. Motion to authorize condemnation to acquire title of a portion of property for Item permanent easement and temporary construction easement (Parcel 153-0-l2g- Action: 00-0) 2419 Travis Road. Approved Motions Motion Type Approve Motion Text Motion to approve. Made By Commisioner Sean Frantom Seconded By Commissioner Brandon Garrett Motion Result Passes Motion passes 4_0. 3. Receive as information the update on Stormwater Services for the year ending Item 2018. Requested by the AED. Action: Approved Motions Motion Motion TextI ype Motion to approve A -__^_.^ receiving this item asl\DDTOVe- -rr- - '- information. Motion Passes 4-0. Made By Seconded By Motion Result Commissioner Commisioner Ben Hasan s.;ffi;;;; Passes 4. Motion to approve contract with Cranston Engineering Group to provide services related to FERC license as well as design services for the Augusta Canal in the amount of $209,380.00. Item Action: Approved 5. Motion to approve contract with Kleinschmidt Associates to provide FERC mandated Part 12Independent Consultant Dam Safety Inspection Services for the Augusta Canal in the amount of $113,500.00. Motions r#:" Motion rext Made Bv Motion to ^ a,DDrove.APProve uotio, passes 4_0. Motions r#:" Motion rext Made Bv Commisioner Commissioner Sean Frantom Brandon Garrett Passes Seconded By Seconded By Motion Result Motion Result Item Action: Approved Motion to ^ zDDrove.APProve vtotion passes 4-0. 6. Approve and receive as information the maintenance and monitoring services Item for the new Traffic Engineering ITS network in the amount of $43,950 funded Action:thru SPLOST VI. Also receive as information GTS Solutions providing the Approved Commisioner Commissioner Sean Frantom Brandon Garrett Passes required emergency services as determined Department (AED). Motions X:'1"' Motion Text Made Bylype Motion to ^ aDDrove.APProve vtotion passes 4-0. by the Augusta Engineering Commisioner Commissioner Sean Frantom Brandon Garrett Passes Seconded By Seconded By Motion Result Motion Result Item Action: Approved 7. Approve and award Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Goodwyne, Mills& cawood (GMC), Alfred Benesh, constantine Engineering, Inc., and Cranston Engineering as requested by the AED. Award is contingent upon receipt of signed agreement. RFQ 19-148 seconded By Motion Result Motion to approve. Approve Mr. H;;;;;- - Commisioner Commissioner Motion passes 3-0. S.un Frantom Brandon Garrett Passes 8. Approve and award Streambank Stabilization Design, Permitting and Item Construction Engineering Services Agreement to Goodwyne, Mills & Cawood Action: (GMC), Pond & Company and Johnson Laschober & Associates, PC as Approved requested by the AED. Award is contingent upon receipt of signed agreement. RFQ t9-ts2 Motions f#:" Motion rext Made By Motions f#:'" Motion rext Made By Motion to ^ aDDrove.APProve r,rrotionpasses 4_0. Commisioner Commissioner Sean Frantom Brandon Garrett Passes 9. Consider proposal from Goodwyn, Mills and Cawood, Inc. (GMC) to amend Item their engineering services contract in the amount of $79,000.00 for Utilities Action: Department's Fort Gordon Cross Basin Lift Station and Force Main project. Approved Motions Y:j*l" Motion Texr Made By Seconded By'r'ype Motion to Approve il3,',Xl'ru,,., S:#Tff,:[ Sffin:tm- 4-0. 10. Improve an extremely dangerous entrance to the Augusta Regional (Requested by Commissioner Sammie Sias) Made By Seconded By Motion Result Passes Airport. Item Action: Approved Motion Result Motion to approve authorizing the Engineering Dept. to proceed with a A .._-^_-^ temporary solution of CommisionerApprove installing a left turn lane Sean Frantom at an estimated cost of $120,000. Mr. M. Williams abstains. Motion Passes 3-0 -1. Motions f#:" Motion rext Motions |#:"' Motion rext Commissioner Brandon Garrett Passes 11. Approve the deed of dedications, maintenance agreements, and road Item resolutions submitted by the Engineering Department and the Augusta Action: utilities Department for Haynes station Phase IX. Approved Made By seconded By Motion Result Motion to approve. a,, Mr. Hasan out. Commisioner CommissionerApprove Motion passes Sean Frantom Brandon Garrett Passes 3-0. 12. Update andlor presentation on the 40k Augusta spent on the Mclaughlin Item Group study for Savannah River from 2018. Action: Approved Motions []j1" Motion Text Made By Seconded By Motion t YPe - ----- -'t Result Motion to approve ^ receiving this item Commissioner CommissionerApprove as information. Brandon Garrett Ben Hasan Passes Motion Passes 4-0. 13. Approve entering into a Memorandum of Agreement with the Georgia Item Department of Transportation for inclusion into the statewide NaviGAtor Action: Program as requested by AED. Approved Motions []jt1" Motion Text Made By MotionlYPe -------l Result Motion to ^ approve. Commissioner CommisionerApprove Motion passes Ben Hasan Sean Frantom Passes 4-0. 14. Motion to approve the minutes of the Engineering Services Committee held ltem on March 26,2019. Action: Approved Motions X:11" Morion Text Made By seconded By MotionI'YPe - ------ -'t Result Motion to Approve il3,1Xl'ru,,., S;#TlH,ffi ;:#il:'Hff:- passes 4_0. 15. Ms. Hattie Key regarding issue with flooding in association with lack of ltem proper drainage; when it rains her property located at 805 Sterling Court Action: floods. She has reported this issuet to 3l I and has not received a remedy to Approved the situation. (Requested by commissioner Marion wiliams) Motions X:11'" Motion Text Made By seconded By Motion I YPe '---- -r Result Approve passes Motion to approve Commisioner Commissioner receiving this item as Sean Frantom Ben Hasan information. Motion Passes 4-0. 16. Consider $100,000 in Additional Funding for New Savannah Bluff Lock and ItemDam. Action: Approved Motions []-*1" Motion Text Made By seconded By Motion'f'YPe '---- -r Result Motion to approve and to include periodic ^ updates from the firms Commissioner CommisionerApprove .' -,_ --,;- .-; - - :-^^l_'--'""-^ :-'^"_'"'"^^-^ passesinvolved. Mr. M. Ben Hasan Sean Frantom Williams abstains. Motion Passes 3-0 -1. 17. Approve and award Preliminary and Final Engineering Design Consultant Item Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of Action: $1,076,541.99 for the Telfair Street Improvements Project as requested by Approved the AED. Award is contingent upon receipt of signed agreement. RFP 18-266 Motions X:j*1"Il Motion Text Made By seconded By Motion'f'YPe - ----- -'t Result Motion to Approve il3,1ll'*u,,., S;#Ttrffi ;:#il:'HL1- passes 4-0. 18. Approve the installation of thirteen streetlights in Haynes Station Section 9 Item with a cost of $4,056.00 per year. This is also to approve a new lighting tax Action: district for the 45 lots associated with the above section. Funding is available Approved in the Street Lighting budget account #2760416105312310. Motions Motion r {^4:^- T---^ r, r h Motion- ----- Motion Text Made By Seconded BylYPe - ---- -r Result Approve Motion to commisioner commissioner passesapprove. Sean Frantom Brandon Garrett Motion Passes 4-0. 19. Approve the installation of fifteen streetlights in Spirit Point Section 3 with a Item cost of $2106.00 per year. This is also to approve a new lighting tax district Action: for the 5l lots associated with the above section. Funding is available in the Approved Street Lighting budget account #27 60416 I 053 123 10. 20. Motion to authorize condemnation to acquire title of a portion of property for ltem permanent easement and temporury construction easement (Parcel 166-0- Action: 381-00-0) 4219 James Drive. Approved Motions f#:" Motion Text Made By seconded By Motion to Approve il3ffiurr., 4_0. Motions f#:" Motion Text Made By seconded By Motion to ^ aoDrove.APProve vtotio, passes 4-0. Commissioner Commisioner Ben Hasan Sean Frantom Passes Commisioner Commissioner Sean Frantom Brandon Garrett Seconded By Commisioner Commissioner Sean Frantom Brandon Garrett www.auqustaqa.qov Motion Result Motion Result Passes Systems Item Action: Approved Motion Result Passes 21. Approve on-call Engineering services with Infrastructure Management, LLC with an Initial Budget of $200,000. Motions r#:"' Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 4-0. Engineering Services Committee Meeting 5/14/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on April 30, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/14/2019 1:05 PM Storm water right of way maintenance Department: Presenter:Commissioner Brandon Garrett Caption:Update from staff on storm water right of way maintenance and if the city can implement a regular schedule of grass and brush clearing instead of reacting to overgrown areas as needed. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/14/2019 1:05 PM Update on SPLOST 4 through 6 funded projects Department: Presenter: Caption:Motion to approve the reallocation of the SPLOST 4 through 6 funded projects to projects as listed by the Engineering Department. (Approved by Engineering Services Committee April 30, 2018 - referred from May 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: