HomeMy WebLinkAbout2019-03-26 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 3/26/2019
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett
and Frantom, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Approve and award Preliminary and Final Engineering Design Consultant
Services Agreement to Cranston Engineering in the amount of $428,182.13
for the 5th Street Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-283.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
2. Approve and award Preliminary and Final Engineering Design Consultant
Services Agreement to Clark Patterson Lee in the amount of $228,325.00 for
the 6th Street Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-279.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
3. Motion to approve amending Section 4-2-6 of the Augusta Code - Fees for
Environmental Services Department Landfill Fees and Waive the Second
Reading. (Referred from March 19 Commission Meeting)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
4. Approve and award Preliminary and Final Engineering Design Consultant
Services Agreement to Hussey Gay Bell (HGB) in the amount of
$2,078,797.19 for the Broad Street Improvements Project as requested by the
AED. Award is contingent upon receipt of signed agreement. RFP 18-311.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commisioner Sean
Frantom Passes
5. Motion to approve the minutes of the Engineering Services Committee held
on March 12, 2019.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
6. Approve and award Preliminary and Final Engineering Design Consultant
Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of
$279,000.88 for the 13th Street Improvements Project as requested by the
AED. Award is contingent upon receipt of signed agreement. RFP 18-258.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner
Ben Hasan
Commisioner Sean
Frantom Passes
7. Approve and award Preliminary and Final Engineering Design Consultant
Services Agreement to Infrastructure Systems Management, LLC (ISM) in the
amount of $685,061.06 for the Greene Street Improvements Project as
requested by the AED. Award is contingent upon receipt of signed agreement.
RFP 18-312.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
8. Update on SPLOST 4 through 6 funded projects from Engineering
Department and plan for utilizing remaining funds. (Requested by
Commissioner Brandon Garrett)
Item
Action:
Rescheduled
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the next
committee meeting.
Motion Passes 4-0.
Commissioner
Brandon Garrett
Commissioner
Ben Hasan Passes
9. Update on tree plan across Richmond County including how often trees
downtown are cut, who handles that process, and can a business request
removal of a tree in front of their business? (Requested by Mayor Pro Tem
Commissioner Sean Frantom)
Item
Action:
Approved
Motions
Motion Text Made By Seconded By
Motion
Type
Motion
Result
Approve
Motion to approve
revisiting the Tree
ordinance, evaluate it
and determine where
changes can be made.
Motion Passes 4-0.
Commissioner
Brandon Garrett
Commisioner
Sean Frantom Passes
www.augustaga.gov
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Attendance 3/26/19
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum
1
SAVE
Form Original 6
Copies
Fee
Proposal
WOOD
1075 BIG SHANTY RD., SUITE 100
KENNESAW, GA 30144
Yes 44372 Yes Yes Yes Yes Yes
POND & COMPANY
621 NW FRONTAGE ROAD, STE
320
AUGUSTA, GA 30907
Yes 175046 Yes Yes Yes Yes Yes
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
Yes 53328 Yes Yes Yes Yes Yes
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
Yes 209339 Yes Yes Yes Yes Yes
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE. 123
CHAMBLEE, GA 30341
Yes 622253 Yes Yes Yes Yes Yes
W. R. TOOLE ENGINEERS INC
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
Yes 62985 Yes Yes Yes Yes Yes
GOODWYN, MILLS & CAWOOD
1450 GREENE ST,
SUITE 505
AUGUSTA, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
Yes 64684 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 107
Mandatory Pre-Qualifications Conference Attendees: 13
Total Number Mailed to Local Vendors: 13
Total packages submitted: 8
Total Noncompliant: 0
RFP Item 18-283 Design Services for 5th Street Improvement Project
for Augusta, GA – Engineering Department
RFP Due: Wednesday, September 26, 2018 @ 3:00 p.m.
Page 1 of 1 RFP Official TAB SHEET 18-283
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041213 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Cranston Engineering
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 428,200$
428,200$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041213
5th Street Improvements
(RFP #18-283)
in the amount of $428,182.13 for the 5th Street Improvements project requested by AED. RFP 18-283
Funding is available in the TIA project budget:
3/14/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041213
5th Street Improvements
(RFP #18-283)
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15041213 ($428,200)($428,200)
TOTAL SOURCES: ($428,200)($428,200)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041213 $428,200 $428,200
TOTAL USES: $428,200 $428,200
3/14/2019
Request for Proposal
Request for Proposals will be received at this office until Wednesday, September 26, 2018 @ 3:00 p.m. for furnishing for the
Augusta, Georgia - Engineering Department:
RFP Item # 18-279 Design Services for 6th Street Improvements Project
RFP Item # 18-283 Design Services for 5th Street Improvements Project
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for
RFP Item # 18-279 are $50.00 and for RFP Item # 18-283 are $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue
Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without
Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project.
A Mandatory Pre Proposal Conference for RFP 18-279 will be held on Friday, September 7, 2018, @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
A Mandatory Pre Proposal Conference for RFP 18-283 will be held on Friday, September 7, 2018, @ 11:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, September 11, 2018, @ 5:00 P.M. No RFP will be accepted by fax,
all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the
successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waivable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 16, 23, 30, September 6, 2018
Metro Courier August 16, 2018
WOOD
1075 BIG SHANTY RD.,
SUITE 100
KENNESAW, GA 30144
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE.
123
CHAMBLEE, GA 30341
W. R. TOOLE
ENGINEERS INC
1005 BROAD STREET, S
TE 200
AUGUSTA, GA 30901
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST.
SUITE 505
Augusta, GA 30901
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
WOOD
1075 BIG SHANTY RD.,
SUITE 100
KENNESAW, GA 30144
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE.
123
CHAMBLEE, GA 30341
W. R. TOOLE
ENGINEERS INC
1005 BROAD STREET, S
TE 200
AUGUSTA, GA 30901
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST.
SUITE 505
Augusta, GA 30901
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5.0 3.5 3.5 5.0 3.3 3.3 5.0 5.0 100.0 70.0 70.0 100.0 65.0 65.0 100.0 100.0
3. Organization & Approach (0-5)15 4.8 3.1 3.1 4.8 4.0 4.0 5.0 5.0 71.3 46.9 46.9 71.3 60.0 60.0 75.0 75.0
4. Scope of Services
- Ability to Provide Scope of Services
- Project Deliverables
- Cost Control and Budgeting Methodology
(0-5)15 4.1 3.3 3.6 4.0 4.0 3.1 4.0 4.0 61.9 48.8 54.4 60.0 60.0 46.9 60.0 60.0
5. Schedule to Work (0-5)10 4.8 3.3 3.6 5.0 4.8 1.5 4.5 4.6 47.5 32.5 36.3 50.0 47.5 15.0 45.0 46.3
Within Richmond County 5 10 0.0 5.0 0.0 0.0 0.0 5.0 5.0 5.0 0.0 50.0 0.0 0.0 0.0 50.0 50.0 50.0
Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Within Georgia 5 4 5.0 0.0 5.0 5.0 5.0 0.0 0.0 0.0 20.0 0.0 20.0 20.0 20.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
7. References (0-5)5 3.9 4.0 3.7 4.0 3.3 3.4 4.0 3.7 19.7 20.0 18.3 20.0 16.3 17.2 20.0 18.3
27.6 22.1 22.5 27.8 24.3 20.3 27.5 27.3 320.3 268.1 245.8 321.3 268.8 254.0 350.0 349.6
8. Presentation by Team (0-5)10 3 4 5 0 0 0 30 0 0 40 50
19 Q&A Response to Panel Questions (0-5)5 3.5 4 5 0 0 0 17.5 0 0 20 25
Lowest Fees 5 10 5 0 0 0 50 0 0 0 0
Second 5 6 5 0 0 0 0 0 0 0 30
Third 5 4 5 0 0 0 0 0 0 20 0
Forth 5 2 0 0 0 0 0 0 0 0
Fifth 5 1 0 0 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15-
Maximum Weighted Total Possible 125) 100 0 0 0 11.5 0 0 13 15 0 0 0 97.5 0 0 80 105
27.6 22.1 22.5 39.3 24.3 20.3 40.5 42.3 0 320.3 268.1 245.8 418.8 268.8 254.0 430.0 454.6
Vendors
Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375)
Phase 1
RFP Item #18-283 Design Services for 5th Street Improvement Project
for Augusta, Engineering Department
Evalaution Meeting Date: Friday, November 9, 2018 @ 3:00 p.m.
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High) Weighted Scores
6 Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Internal Use Only
Evaluator: Cumulative Date: 11/9/18
Procurement DepartmentRepresentative:_________Nancy Williams__________________________
Procurement Department Completion Date: 12/20/18
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
5th Street Improvements Project Design Services for Roadway Improvements
Department:Engineering
Presenter:
Caption:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Cranston Engineering in the
amount of $428,182.13 for the 5th Street Improvements Project
as requested by the AED. Award is contingent upon receipt of
signed agreement. RFP 18-283.
Background:The 5th Street Improvements is a project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. The 5th Street
Improvements Project is a Band 2 project. The project
improvements consist of improving roadway safety by
resurfacing, reconstructing the existing curb and gutter,
replacing sidewalks and improving the storm water system. The
project will improve pedestrian safety at intersections with new
high visibility crosswalks and organize the existing parallel
parking. New street landscaping will be provided, where
possible, to enhance pedestrian use and improvement roadway
aesthetics. In September 2015, commission approved award of
the Augusta Downtown Concept development project to Cooper
Carry. Cooper Carry task is completed and the project is ready
for engineering design phase. In August 2018, Request for
Qualification was released for qualified firms to provide design
services along the 5th Street corridor per the Project Concept
Report.
Analysis:RFP’s were received on September 26, 2018 and were evaluated
based on qualifications, project approach, and experience. The
following firms submitted RFQs for evaluations: 1. Moreland
Altobelli 2. Clark Patterson Lee 3. Lands Evans & Partners 4.
W.R. Toole Engineers Inc. 5. Pond & Company 6. Goodwyn,
Mills & Cawood 7. Cranston Engineering 8. Wood Cranston
Engineering was selected based on the evaluation procedures
used for this project.
Financial Impact:Funds are available in the TIA project budget.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Cranston Engineering in the
amount of $428,182.13 for the 5th Street Improvements Project
as requested by the AED. Award is contingent upon receipt of
signed agreement. RFP 18-283.
Funds are
Available in the
Following
Accounts:
Project TIA Funds - 371-041110-5212115/T15041213
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum
1
SAVE
Form Original 6
Copies
Fee
Proposal
HUSSEY GAY BELL
1219 ASSEMBLY ST
COLUMBIA, SC 29201
Yes 398475 Yes Yes Yes Yes Yes
POND & COMPANY
621 NW FRONTAGE ROAD, STE
320
AUGUSTA, GA 30907
Yes 175046 Yes Yes Yes Yes Yes
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
Yes 53328 Yes Yes Yes Yes Yes
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
Yes 209339 Yes Yes Yes Yes Yes
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE. 123
CHAMBLEE, GA 30341
Yes 622253 Yes Yes Yes Yes Yes
W. R. TOOLE ENGINEERS INC
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
Yes 62985 Yes Yes Yes Yes Yes
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST, SUITE 505
AUGUSTA, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar): 9
Total Electronic Notifications (Demandstar): 107
Mandatory Pre-Qualifications Conference Attendees: 13
Total Number Mailed to Local Vendors: 13
Total packages submitted: 7
Total Noncompliant: 0
RFP 18-279 Design Services for 6th Street Improvement Project
for Augusta, GA – Engineering Department
RFP Due: Wednesday, September 26, 2018 @ 3:00 p.m.
Page 1 of 1 18-279 Oficial TAB SHEET 18-279
Georgia Department of Transportation
COST PROPOSAL SUMMARY
Proj. No.:RCO7-001220 Project:6th Street from Taylro St to Reynolds St
PI No.:0011421 County:Richmond
Prime:Clark Patterson Lee Contract Type:Cost Plus Fixed Fee
Date:26-Dec-2018 Fixed Fee %:10%
Offeror:Clark Patterson Lee Master Contract:
350 Town Center Avenue Contract Expiration:
Suite 201 Task Order No:
Suwanee, Georgia 30024
Contact:B. Mark Hanson 678-318-1063
Project Manager mhanson@cplteam.com
Contract Office:Office of Program Delivery
Contract Action:Task Order
Contract Type:Cost Plus Fixed Fee
Contract
Totals
Maximum Allowable Cost 228,325.00$
Contract Cost (w/o Fixed Fee) 215,514.40$
Maximum Amount for Fixed Fee 12,810.60$
Provisional Overhead Rate 146.75%
Fixed Fee Percentage 10%
Minimum DBE Percentage 0%
12/26/2018 3:38 PM
GDOT_MainCostProp_v7.1_6-27-16- CPL-Augusta 6th St-BMH.xlsx Cover Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041220 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Clark Patterson Lee
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 228,350$
228,350$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041220
6th Street Improvements
(RFP #18-279)
in the amount of $228,325.00 for the 6th Street Improvements project requested by AED. RFP 18-279
Funding is available in the TIA project budget:
3/14/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041220
6th Street Improvements
(RFP #18-279)
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15041220 ($228,350)($228,350)
TOTAL SOURCES: ($228,350)($228,350)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041220 $228,350 $228,350
TOTAL USES: $228,350 $228,350
3/14/2019
Request for Proposal
Request for Proposals will be received at this office until Wednesday, September 26, 2018 @ 3:00 p.m. for furnishing for the
Augusta, Georgia - Engineering Department:
RFP Item # 18-279 Design Services for 6th Street Improvements Project
RFP Item # 18-283 Design Services for 5th Street Improvements Project
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for
RFP Item # 18-279 are $50.00 and for RFP Item # 18-283 are $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue
Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without
Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project.
A Mandatory Pre Proposal Conference for RFP 18-279 will be held on Friday, September 7, 2018, @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
A Mandatory Pre Proposal Conference for RFP 18-283 will be held on Friday, September 7, 2018, @ 11:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, September 11, 2018, @ 5:00 P.M. No RFP will be accepted by fax,
all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the
successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waivable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 16, 23, 30, September 6, 2018
Metro Courier August 16, 2018
HUSSEY GAY BELL
1219 ASSEMBLY ST
COLUMBIA, SC 29201
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE.
123
CHAMBLEE, GA 30341
W. R. TOOLE
ENGINEERS INC
1005 BROAD STREET, S
TE 200
AUGUSTA, GA 30901
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST.
SUITE 505
Augusta, GA 30901
HUSSEY GAY BELL
1219 ASSEMBLY ST
COLUMBIA, SC 29201
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
CLARK PATTERSON LEE
3011 SUTTON GATE DR.
SUWANEE, GA 30024
LANDIS EVANS & PARTNERS
1954 AIRPORT ROAD, SE.
123
CHAMBLEE, GA 30341
W. R. TOOLE
ENGINEERS INC
1005 BROAD STREET, S
TE 200
AUGUSTA, GA 30901
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST.
SUITE 505
Augusta, GA 30901
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 4.8 4.0 3.5 4.8 3.3 3.3 4.8 96.0 80.0 69.3 96.0 66.7 66.7 96.7
3. Organization & Approach (0-5)15 4.9 3.7 3.5 4.8 3.3 4.0 5.0 74.0 55.0 52.0 72.0 50.0 60.0 75.0
4. Scope of Services
- Ability to Provide Scope of Services
- Project Deliverables
- Cost Control and Budgeting Methodology
(0-5)15 4.9 3.8 3.4 4.9 4.1 3.3 3.7 74.0 57.5 51.5 73.0 61.5 50.0 55.0
5. Schedule to Work (0-5)10 4.7 3.8 3.9 4.7 3.8 3.2 5.0 46.7 38.3 39.3 47.0 38.0 31.7 50.0
Within Richmond County 5 10 5 5 5 0 50 0 0 0 50 50
Within CSRA 5 6 0 0 0 0 0 0 0
Within Georgia 5 4 5 5 5 5 20 0 20 20 20 0 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0
All Others 5 1 0 0 0 0 0 0 0
7. References (0-5)5 4.0 2.3 3.7 4.0 3.3 3.6 4.0 4 20.0 11.7 18.3 20.0 16.7 18.0 20.0
28.3 22.7 23.0 28.2 22.9 22.4 27.5 330.7 292.5 250.5 328.0 252.8 276.3 346.7
8. Presentation by Team (0-5)10 3.3 0.0 0.0 5.0 0.0 0.0 2.5 32.5 0 0 50 0 0 25
19 Q&A Response to Panel Questions (0-5)5 3.0 0.0 0.0 5.0 0.0 0.0 2.5 15 0 0 25 0 0 12.5
Lowest Fees 5 10 5 0 0 0 50 0 0 0
Second 5 6 5 0 0 0 0 0 0 30
Third 5 4 5 20 0 0 0 0 0 0
Forth 5 2 0 0 0 0 0 0 0
Fifth 5 1 0 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15-
Maximum Weighted Total Possible 125) 100 11.25 0 0 15 0 0 10 67.5 0 0 125 0 0 67.5
39.6 22.7 23.0 43.2 22.9 22.4 37.5 0 398.2 292.5 250.5 453.0 252.8 276.3 414.2
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #18-279 Design Services for 6th Street Improvement Project
for Augusta, Engineering Department
Evalaution Meeting Date: Friday, November 9, 2018 @ 3:00 p.m.
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High) Weighted Scores
5
Internal Use Only
Evaluator: Cumulative Date: 12/20/18
Procurement DepartmentRepresentative:________________Nancy Williams____________________
Procurement Department Completion Date: 12/20/18
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
6th Street Improvements Project Design Services for Roadway Improvements
Department:Engineering
Presenter:
Caption:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Clark Patterson Lee in the
amount of $228,325.00 for the 6th Street Improvements Project
as requested by the AED. Award is contingent upon receipt of
signed agreement. RFP 18-279.
Background:The 6th Street Improvements is a project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. The 6th Street
Improvements Project is a Band 2 project. The project
improvements consist of improving roadway safety by
resurfacing, reconstructing the existing curb and gutter,
replacing sidewalks and improving the storm water system. The
project will improve pedestrian safety at intersections with new
high visibility crosswalks and organize the existing parallel
parking. New street landscaping will be provided, where
possible, to enhance pedestrian use and improvement of
roadway aesthetics. In September 2015, commission approved
award of the Augusta Downtown Concept development project
to Cooper Carry. Cooper Carry task is completed and the project
is ready for engineering design phase. In August 2018, Request
for Qualification was released for qualified firms to provide
design services along the 6th Street corridor per the Project
Concept Report.
Analysis:RFP’s were received on September 26, 2018 and were evaluated
based on qualifications, project approach, and experience. The
following firms submitted RFQs for evaluations: 1. Moreland
Altobelli 2. Clark Patterson Lee 3. Hussey Gay Bell 4. W.R.
Toole Engineers Inc. 5. Pond & Company 6. Goodwyn, Mills &
Cawood 7. Landis Evans & Partners Clark Patterson Lee was
selected based on the evaluation procedures used for this project.
Financial Impact:Funds are available in the TIA project budget.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Clark Patterson Lee in the
amount of $228,325.00 for the 6th Street Improvements Project
as requested by the AED. Award is contingent upon receipt of
signed agreement. RFP 18-279.
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-T15041220-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Sec. 4-2-2. Unlawful dumping or storing of solid
waste, or the accumulation of weeds and noxious
vegetation on vacant lots, and unoccupied parcels of
land.
(a) Prohibition.
No owner of any vacant lot, undeveloped lot or
unoccupied parcel of land within Augusta shall
permit or allow the existence of excessive
accumulation or untended growth of weeds,
undergrowth or other plant life grow to a height
exceeding twelve (12) inches; or stagnant water,
rubbish, garbage, refuse, debris, trash, including
but not limited to household furnishings, and all
other objectionable, unsightly or unsanitary
matter upon any lot, tract or parcel of land, or on
the area between the lot or parcel of land and the
street curb, be it uncovered or under open
shelter, to the extent and in the manner that such
lot, tract or parcel of land is or may reasonably
become infested or inhabited by rodents, vermin
or wild animals, or may furnish a breeding place
for mosquitoes, or threatens, or endangers the
public health, safety, or welfare, or may
reasonably cause disease, or adversely affects
and impairs the economic welfare of adjacent
property.
(b) Definitions.
· Construction/Demolition Waste means
building materials and rubble resulting from
construction, remodeling, repair, and
demolition operations on pavements,
houses, commercial buildings and other
structures. Such waste include, but are not
limited to asbestos containing waste, wood,
bricks, metal, concrete, wall board, paper,
cardboard, and other non-putrescible wastes
which have a low potential for groundwater
contamination.
· Lot/Parcel means any lot of record identified
with a map and parcel number assigned by
the Tax Assessor's Office.
· Scrap Tire means a tire or portion thereof.
· Tire means a continuous solid or pneumatic
rubber covering designed for encircling the
wheel of a motor vehicle and which is neither
attached to the motor vehicle nor a part of
the motor vehicle as original equipment.
· Undeveloped Lot means a lot in its natural
state, i.e.: a lot in a residential neighborhood
that has not been built upon.
· Unoccupied Parcel means a lot which has a
structure/dwelling which is not occupied.
· Vacant Lot means a previously developed
Lot, once occupied with a structure/dwelling.
(c) Duty of Property Owners Generally.
It shall be the duty of the owner of each Vacant
Lot or Unoccupied Parcel of land to reasonably
regulate and effectively control excessive
growths and accumulations, as enumerated in
Section 4-2-2 (a), on the property and the street.
It shall also be the duty of the owner to drain, re-
grade or fill any lot, tract, or parcel, including
swimming pools thereon, which shall be
unwholesome or unsanitary, have stagnant water
thereon, or be in such other condition as to be
susceptible to producing disease.
(d) Notice
Augusta shall notify in writing the owner of any
Vacant Lot or Unoccupied Parcel of land within
Augusta to comply with Section 4-2-2(a) to
include but not be limited to cutting, destroying
or removing any weeds, grass, trash, rubbish or
noxious matter found growing, lying or located on
such owner's property or upon the sidewalk or
street right-of-way abutting the property within
fourteen calendar (14) days from the date the
notice is mailed. Notice will include a one direct
mailing to the property owner's address on
records. This notice requirement will not apply
for property owned by Augusta, Georgia or the
Augusta Georgia Land Bank. Upon the failure or
the owner to do so, Augusta will cause such
weeds, grass, rubbish, or noxious matter to be
cut, destroyed and/or removed. Such notice shall
be deemed to be sufficient if it is mailed to the
last owner of record on file in the office of the
property appraiser.
(e) Removal of Weeds, etc. by Augusta
If after fourteen calendar (14) days from the date
of the notice the conditions, as enumerated in
Section 4 - 2 - 2 (a) and described in the notice,
have not been remedied, the Director of
Environmental Services or his designee shall
cause the condition to be remedied by Augusta at
the expense of the property owner; to include the
removal of trash, filth, garbage or other refuse,
and the chemical treatment, cutting down and
abating from any private premises all weeds,
including those growing thereon to a height
exceeding twelve 12) inches whenever the owner
of such premises or other person who is required
by this chapter to cut down and remove the same
fails or refuses to do so.
(f) Cutting and Cleaning of Lots; Assessment of Costs;
Liens
Upon the completion of any combination of the
removal, chemical treatment, cutting down,
cleaning or abating by Augusta of any lot or parcel
of land within Augusta by removing or abating
therefrom; the excessive accumulation or
untended growth of weeds, undergrowth or
other plant life growing to a height exceeding
twelve (12) inches; or stagnant water, rubbish,
garbage, refuse, debris, trash, including but not
limited to, household, furnishings, scrap tires,
construction/demolition waste, and all other
objectionable, unsightly or unsanitary matter, the
Director of Environmental Services or his
designee shall certify the abatement of the
offensive matter described above, specifying the
lot or parcel so improved and the nature of the
improvements. Thereafter, the improvements
and the costs thereof, shall be assessed and
appropriate action as necessary shall be taken to
charge and collect monies for services provided
by Augusta to abate the issue.
(g) Enforcement
The code enforcement division of the
Environmental Services Department as well as
the License and Inspection Department is hereby
authorized and directed to carry out the
provisions of sections 4-2-2 hereof, as may be
deemed reasonably by the Director of the
department.
(h) Violation: Penalty
In addition to causing the condition of the
property to be remedied as authorized in
subsection (f), the enforcement officer may make
a case against the offending party and upon trial
and conviction thereof, the offending party shall
be subject to the penalties provided in section 1-
6-1.
Sec. 4-2-3. Dumping of garbage and refuse collected
outside county at county landfill.
(a) Prohibited. It shall be unlawful for any
person to dump garbage and refuse at the Augusta
Richmond County landfill, owned and operated by
Augusta-Richmond County, Georgia, when said
garbage or refuse was not collected in Richmond
County, Georgia, except pursuant to written contract
or prior approval by the Augusta-Richmond County
Administrator.
(b) Penalty for violation of section. Any
person who shall violate this section shall be charged
with each and every violation, and upon trial and
conviction, shall be subject to the penalties provided
in Sec. 1-6-1.
Sec. 4-2-4. Trespassing, scavenging on landfill
prohibited.
(a) No person shall knowingly and without
authority enter upon the land or premises, now or in
the future, designed as an Augusta-Richmond County
landfill site without the express permission of the
director of the landfill or his delegate; nor shall any
person knowingly and without authority remain upon
the land or premises, now or in the future, designed
as a landfill site, after the permission of the director
of the landfill or his delegate has been withdrawn.
(b) No person shall knowingly and without
authority remove any materials from the land or
premises now or in the future designed as a landfill
site, including but not limited to material constituting
residential and commercial solid waste, trash, tin
cans, glass bottles, garbage, rubbish, discarded
materials, sand, gravel, slag, or other refuse.
(c) Any person or persons failing to comply
with the lawful provisions of this section or any act
prohibited hereby or failing to do any act mandated
hereby shall be guilty of an offense and upon trial as
a misdemeanor and conviction, shall be subject to the
penalties provided in Sec. 1-6-1.
Sec. 4-2-5. Refuse acceptable for disposal at solid
waste landfill.
(a) The following refuse shall be considered to be
acceptable for disposal by the county:
(1) Garbage. Putrescible animal and
vegetable wastes resulting from the handling,
preparation, cooking and/or consumption of foods.
(2) Ashes. The residue from the burning of
wood, coal, coke or other materials.
(3) Rubbish. Non-putrescible solid wastes
excluding ashes, consisting of paper, cardboard, tin
cans, yard clippings, wood, glass, bedding, crockery,
metals and any tree trunks, limbs or other wood
products, provided that any such items larger than
four (4) inches in diameter, shall be cut into four-foot
lengths.
(4) Dead animals. Small dead animals, not
exceeding seventy-five (75) pounds in weight, which
die in the normal course of community activity,
excluding condemned animals, shall be accepted at
the disposal site upon request.
(b) The following refuse shall be considered to be
unacceptable for disposal by the county:
(1) Dangerous materials or substances, such
as poisons, acids, caustics, infected materials and
explosives.
(2) Unusual quantities of materials resulting
from the repair, excavation or construction of
buildings or structures, such as earth, plaster, mortar
and roofing materials.
(3) The solid wastes resulting from industrial
processes.
(4) Solid waste that has been burned and has
any evidence of smoke, spark or fire remaining.
(5) Sealed drums. Each drum must have an
open top for inspection. No drum for liquid storage
will be accepted for disposal.
(c) A separate area shall be provided at the landfill for
the disposal of stumps, logs, other building materials,
and tires that cannot be deposited in the regular
landfill site.
(d) All industrial, governmental and commercial
waste haulers shall place a decal furnished by
Augusta-Richmond County on their vehicle that
denotes the cubic yard capacity being hauled into the
landfill.
(e) The fees for the disposal of refuse shall be fixed
from time to time by the Augusta-Richmond County
Commission and kept on file in the office of the
county administrator and shall be published at the
landfill site.
Sec. 4-2-6. Fees for use of Augusta-Richmond County
solid waste landfill.
(a) Fees. The following fees shall be charged for the
use of the Augusta-Richmond County solid waste
landfill. Other fees for specific projects or for specific
customers may be approved in writing by the
Administrator.
Asbestos . . . . . . . . . . . . . . $ 20.00 per cubic yard
Inert waste disposal . . . . . 16.75 per ton
Metal . . . . . . . . . . . . . . . . 0.00 per ton
Mulch purchase (small pickup
truck) . . . . . . . . . . . . . . . . 5.00 per load
Mulch purchase (large pickup
truck) . . . . . . . . . . . . . . . . . 10.00 per load
Mulch purchase (commercial). 15.00 per ton
Non-profit organizations
waste disposal (with
administrator's approval) . . 23.50 per ton
Non-tarped loads/private ve-
hicle . . . . . . . . . . . . . . . . . . . 25.00 each occurrence
Non-tarped loads/commercial
vehicle. . . . . . . . . . . . . . . . . 75.00 each occurrence
Residential disposal (three
bags or less) . . . . . . . . . . . . 0.00
Residential disposal (four bags
to six bags) . . . . . . . . . . . . . 3.00 per load
Minimum charge – non-
Commercial (total weight of
Vehicle and load under 6000lbs) 6.00 per load
Solid waste (municipal solid
waste, construction and
demolition, special waste)
disposal . . . . . . . . . . . . . . . 33.50 per ton
Solid waste (2,000—4,999
tons per month) disposal . . 30.50 per ton
Solid waste (5,000—9,999
tons per month) disposal . . 27.50 per ton
Solid waste (10,000 or
greater tons per month)
disposal . . . . . . . . . . . . . . . 24.50 per ton
Solid waste with beneficial
use—Such materials as are
usable at the landfill for daily
cover and other uses and shall
include, but not be limited to
brick slag and other usable
materials. . . . . . . . . . . . . . . 10.00 per ton
Construction & demolition…….. 26.00 per ton
Recyclables (commercial)……. 25.00 per ton
The director of the landfill or his designee reserves
the right to determine what is "usable", to limit the
quantity of "usable" materials received by the landfill
for any given period of time, and to receive only so
much "usable" materials as are consumable by the
landfill in the sole discretion of the director.
Tires (17 inch or smaller). . . $ 3.00 each
Tires (larger than 17 inch) . . 8.00 each
Tires (truckload) . . . . . . . . . . 180.00 per ton
Vehicle permit sticker . . . . . 100.00 per calendar year
(b) Fee increases. Fees for each item listed above may
from time to time be increased at the discretion of the
administrator. The increase allocated for any calendar
year shall not exceed one dollar ($1.00) for any item
listed above. Should a full one dollar ($1.00) increase
not be exercised the allocation of a portion equaling
up to one dollar ($1.00) from that year within the
unused allocation may carry forward and be used in
the following year not to exceed two dollars ($2.00),
and so on up to a maximum of three (3) years. At no
time shall the increase at the administrator's
discretion exceed three dollars ($3.00) for any item
listed above.
(c) Fee decrease. Fees for each item listed above may
from time to time be decreased at the discretion of
the administrator. The decrease allocated for any
calendar year shall not exceed one dollars ($1.00) for
any item listed above. Should a full one dollar ($1.00)
decrease not be exercised the allocation of a portion
equaling up to one dollar ($1.00) from the year within
the unused allocation may carry forward and be used
in the following year not to exceed two dollars ($2.00)
and so on up to a maximum of three (3) years. At no
time shall the decrease at the administrator's
discretion exceed three dollars ($3.00) for any item
listed above. (Ord. No. 6238, § 1, 1-4-00; Ord. No.
6778, § 2, 8-1-04; Ord. No. 6793, § 2, 5-17-05)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Approve the Changes to Section 4-2-6 - Fees, and Waive the Second Reading
Department:Environmental Services
Presenter:
Caption:Motion to approve amending Section 4-2-6 of the Augusta
Code - Fees for Environmental Services Department Landfill
Fees and Waive the Second Reading. (Referred from March 19
Commission Meeting)
Background:In November 2018, ESD requested approval to draft a revision
to Section 4-2-6 of the Augusta Code. This section covers fees
for use of the Landfill. At this time, ESD is bringing the revised
Section back to the Committee and Commission for approval;
and requesting that the second reading be waived. The fees to
use the Landfill are set and have not been updated in
approximately 12 years. The current rates have been reviewed
and are competitive, however in order to remain in good
financial status, to work to attract additional customers, and to
reflect current and future operations, minor updates are
requested at this time.
Analysis:The following changes are requested at this time: 1. offer a
separate rate for clean construction and demolition waste at
$26/ton. 2. add a rate for commercial quantities of recyclables at
$25/ton. 3. add a minimum charge for non-commercial
customers at $6. Change the 4-6 bag fee from $2 to $3. 4. Allow
the Administrator the authority to approve a negotiated rate per
customer or per specific job. Augusta's landfill has not operated
with a separate rate for construction and demolition waste,
however, with other C&D landfills in the area, it is
recommended that Augusta offer a market-competitive rate for
C&D materials. Other landfills in the area offer C&D disposal
between $24.50 and $31.50, but they also offer a more detailed
rate structure (per size of truckload, or per mattress, for
example). Secondly, recyclables are currently accepted for no
charge, however this was intended for residential customers
only. With more neighboring communities wanting to recycle,
Augusta is requesting to set a rate to accept larger quantities of
recyclables. Finally, allowing the Administrator the authority to
approve a negotiated rate for special projects, usually larger
projects, to encourage the use of the Augusta landfill, is also
being requested at this time. This is a common practice at private
facilities, and again, will keep our landfill competitive in the
area.
Financial Impact:There is no financial impact at this time; however it is
anticipated that the proposed rate adjustments will attract more
customers to the facility.
Alternatives:1. do not approve, and allow the rates to remain as-is. 2. propose
additional changes in addition to those proposed herein.
Recommendation:Approve the recommended changes.
Funds are
Available in the
Following
Accounts:
No funds are needed at this time.
REVIEWED AND APPROVED BY:
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040107 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Hussey Gay Bell (HGB)
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 2,078,800$
2,078,800$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
Broad Street Improvements
(RFP #18-311)
in the amount of $2,078,797.19 for the Broad Street Improvements project requested by AED. RFP 18-311.
Funding is available in the TIA project budget:
3/15/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
Broad Street Improvements
(RFP #18-311)
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15040107 ($2,078,800)($2,078,800)
TOTAL SOURCES:($2,078,800)($2,078,800)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15040107 $2,078,800 $2,078,800
TOTAL USES:$2,078,800 $2,078,800
3/15/2019
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Original 6
Copies
Fee
Proposal
MEAD & HUNT
878 S LAKE DR.
LEXINGTON, SC 29072
Yes 244747 Yes Yes Yes Yes
POND & COMPANY
621 NW FRONTAGE RD., SUITE
320
AUGUSTA, GA 30907
Yes 175046 Yes Yes Yes Yes
HUSSEY GAY BELL
2160 SATELLITE BLVD.,
SUITE 250
DULUTH, GA 30097
Yes 398475 Yes Yes Yes Yes
GRIFFIN & DAVIS
5425 PEACHTREE PKWY
PEACHTREE CORNERS, GA
30092
WOOD
1075 BIG SHANTY RD.,
SUITE 100
KENNESAW, GA 30144
BENESH
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
GOODWYN, MILLS &
CAWOOD
1450 GREENE ST,
SUITE 505
AUGUSTA, GA 30901
EMC ENGINEERING
10 CHATHAM CIR S
SAVANNAH, GA 31405
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Qualifications Conference Attendees: 13
Total packages submitted: 3
Total Noncompliant: 0
RFP Item 18-311 Design Services for Broad Street Improvements
Project – Milledge Road (West Terminus) to
E Boundary (East Terminus)
for Augusta, GA – Engineering Department
RFP Due: Thursday, November 29, 2018 @ 11:00 a.m.
Page 1 of 1
$110,550.00
$23,500.00
$1,140,474.84
$24,962.58
$779,309.77
2,078,797.19
Request for Proposal
Request for Proposals will be received at this office until Thursday, November 29, 2018 @ 11:00 a.m. for furnishing for the
Augusta, Georgia - Engineering Department:
RFP Item # 18-311 Design Services for Broad Street Improvements Project – Milledge Road (West Terminus to E
Boundary (East Terminus)
RFP Item # 18-312 Design Services for Green Street Improvements Project – 13th Street (West Terminus) to E Boundary
Street (West Terminus)
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for
RFP Item # 18-311 are $199.00 and for RFP Item # 18-312 are $107.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue
Print (706-722-6488) beginning Thursday, October 18, 2018. Bidders are cautioned that submitting a package without
Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project.
A Mandatory Pre Proposal Conference for RFP 18-311 will be held on Tuesday, November 13, 2018 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
A Mandatory Pre Proposal Conference for RFP 18-312 will be held on Tuesday, November 13, 2018, @ 11:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Thursday, November 15, 2018, @ 5:00 P.M. No RFP will be accepted by fax,
all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the
successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waivable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 18, 25 November 1, 8, 2018
Metro Courier October 18, 2018
MEAD & HUNT
878 S LAKE DR.
LEXINGTON, SC 290727
POND & COMPANY
621 NW FRONTAGE RD.,
SUITE 320
AUGUSTA, GA 30907
HUSSEY GAY BELL
2160 SATELLITE BLVD.,
SUITE 250
DULUTH, GA 30097
MEAD & HUNT
878 S LAKE DR.
LEXINGTON, SC 290727
POND & COMPANY
621 NW FRONTAGE RD.,
SUITE 320
AUGUSTA, GA 30907
HUSSEY GAY BELL
2160 SATELLITE BLVD.,
SUITE 250
DULUTH, GA 30097
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 4.0 4.0 5.0 80.0 80.0 100.0
3. Organization & Approach (0-5)15 4.3 4.0 5.0 65.0 60.0 75.0
4. Scope of Services
- Ability to Provide Scope of Services
- Project Deliverables
- Cost Control and Budgeting Methodology
(0-5)15 3.7 3.8 5.0 55.0 57.5 75.0
5. Schedule to Work (0-5)10 0.0 3.0 5.0 0.0 30.0 50.0
Within Richmond County 5 10 5 0 50 0
Within CSRA 5 6 0 0 0
Within Georgia 5 4 5 0 0 20
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10 0 0
All Others 5 1 0 0 0
7. References (0-5)5 4.7 5.0 5.0 23.3 25.0 25.0
21.7 24.8 30.0 233.3 302.5 345.0
8. Presentation by Team (0-5)10 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0
Lowest Fees 5 10 5 0 50 0
Second 5 6 5 0 0 30
Third 5 4 5 20 0 0
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 - (Total Maximum Ranking 15-
Maximum Weighted Total Possible 125) 100 5 5 5 20 50 30
26.7 29.8 35.0 #253.3 352.5 375.0
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #18-311 Design Services for Broad Street Improvement Project
for Augusta, Engineering Department
Evalaution Meeting Date: Monday, January 3, 2019 @ 3:00 p.m.
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High) Weighted Scores
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Internal Use Only
Evaluator: Cumulative Date: 1/3/2019
Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________
Procurement Department Completion Date: 1/3/2019
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point
value for the one line only)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Broad Street Improvements Project Design Services for Roadway Improvements
Department:Engineering
Presenter:
Caption:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Hussey Gay Bell (HGB) in
the amount of $2,078,797.19 for the Broad Street Improvements
Project as requested by the AED. Award is contingent upon
receipt of signed agreement. RFP 18-311.
Background:The Broad Street Improvements is a project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. The Broad Street is a Band
2 project. The project improvements consist of improving
roadway safety by resurfacing, reconstructing the existing curb
and gutter, replacing sidewalks and improving the storm water
system. The project will improve pedestrian safety at
intersections with new high visibility crosswalks. New street
landscaping will be provided, where possible, to enhance
pedestrian use and improvement of roadway aesthetics. In
September 2015, commission approved award of the Augusta
Downtown Concept development project to Cooper Carry.
Cooper Carry task is completed and project is ready for
the engineering design phase. In October 2018, Request for
Qualification was released for qualified firms to provide design
services along the Broad street corridor per the Project Concept
Report.
Analysis:RFP’s were received on November 29, 2018 and were evaluated
based on qualifications, project approach, and experience. The
following firms submitted RFQs for evaluations: 1. Mead &
HUNT 2. Hussey Gay Bell 3. Pond & Company Hussy Gay Bell
was selected based on the evaluation procedures used for this
project.
Financial Impact:Funds are available in the TIA project budget.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Hussey Gay Bell (HGB) in
the amount of $2,078,797.19 for the Broad Street Improvements
Project as requested by the AED. Award is contingent upon
receipt of signed agreement. RFP 18-311
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-5212115-T15040107
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting Commission Chamber - 3ll2l20L9
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett
and Frantom, members.
ENGINEERING SERVICES
1. Approve the Amendment to the Landfill Gas Sales Agreement with Covia Item
Holdings Corporation. Action:
Approved
Motions
Motion
Type
Approve
4-0.
2. Approve the Changes to Section 4-2-6 - Fees, and Waive the Second Reading. Item
Action:
Approved
Motions
Motion
Type
Approve
Made By Seconded By
Motion Text Made By Seconded By
Motion toapprove. Commissioner Commissioner
Motion Passes Ben Hasan Brandon Garrett
Motion
Result
Passes
Motion
ResultMotion Text
Motion to
approve.
Motion Passes
4-0.
Commissioner Commissioner
Ben Hasan Brandon Garrett Passes
3. Approve the Environmental Services Department - Augusta Landfill to Offer
Reduced Rate Disposal Day.
Motions
Item
Action:
Approved
Motion Motion Text Made By seconded By MotionTYPe Result
Motion to
Approve ix3ffiu,,., ;:rffi:;f*' ;:#ffi'8#:.. passes
4-0.
4. Approve the Landfill Disposal Agreement with Inland Waste Solutions and Item
approve the execution of the Agreement by the Mayor. Action:
Approved
Motions
X:11"' Motion Text Made By seconded By MotionrYPe - ------ -'t Result
Motion to
Approve ffi5ffiu,*, ;:ffi;::f*' ;:#illx'ffi:- Passes
4_0.
5. Receive update regarding Bussey Road Right-of -Way Acquisition. Item
Action:
Approved
Motions
Y:-tl"' Motion Text Made By seconded By Motion'f'ype ---- -" --------- -J Result
Motion to approve
A .._-^--^ receiving this item as Commisioner CommissionerApprove information. sean Frantom Brandon Garrett Passes
Motion Passes 4-0.
6. Approve execution of Contract Item Utility Agreement to include Augusta Item
Utilities Department's water and sanitary sewer relocations in the Georgia Action:
Department of Transportation contract, through competitive bidding, for Approved
GDOT Project PI 220680 SR4/l5th Street Widening - Milledgeville to
Government Road.
Motions
Motion rf,^+:^- ,T,^-.. f,r^r- D__ d r r h Motion;_:_"^"" Motion Text Made By Seconded Bylype r ---------- -.1 Result
Approve Motion to Commissioner Commisioner Sean Passesapprove. Ben Hasan Frantom
Motion Passes
4-0.
7. Motion to approve the minutes of the Engineering Services Committee held Item
on February 26,2019. Action:
Approved
Motions
Motion
Type
Approve
4-0.
8. Designation of private parking on public parking facilities. (Requested by ltem
Commissioner Marion Williams) Action:
Approved
Motion Text Made By Seconded By
Motion to
approve. Commisioner Commissioner
Motion Passes Sean Frantom Brandon Garrett
Motion
Result
Passes
Motion
Result
Motion to approve
a _.._^--^ receiving this item as Commissioner CommisionerApprove information. Brandon Garrett Sean Frantom Passes
Motion Passes 4-0.
9. Update from the Environmental Services Department regarding Recycling and Item
the status of the Allied Energy Waste Reclamation Facility Development. Action:
Approved
Motions
f#:"' Motion rext
Motions
f#:"' Motion rext
Made By Seconded By
Made By Seconded By Motion
Result
Motion to approve
^ receiving this item as Commisioner CommissionerApprove information. sean Frantom Brandon Garrett Passes
Motion Passes 4-0.
10. Approve Budget Increase of $1,000,000 for the Sanitary Sewer Connection
Program - RFQ 16-205 awarded to Southern Services and Universal
Plumbing.
Motions
Item
Action:
Approved
Motion Motion Text Made By
Type
Motion to. aDDrove.APProve vtotion passes
4-0.
Motions
Motion;- ---- Motion Textrype
Motion to approve
receiving this item as
Approve information.Mr.
Hasan out.
Motion Passes 3-0.
Commisioner Commissioner
Sean Frantom Brandon Garrett Passes
Seconded By Motion
Result
11. Discuss the railroad crossing at 6th Street. (Requested by Commissioner Item
Marion Williams - referred from March 5 Commission meeting) Action:
Approved
Motions
Motion
- ----- Motion Textr ype
Motion to approve
tasking the
Made By
Administrator with
setting up a meeting
^ with Norfolk southern commisioner commissioner
Approve Railroad and bring a Sean Frantor Brandon Passes
report back to the
Dean rraruom Garrett
Commission in 30 days.
Mr. Hasan out.
Motion Passes 3-0.
12. Update from the Engineering Department staff regarding Kratha Drive's ltem
sidewalks in front of Wilkinson Gardens Elementary School. (No Action:
recommendation from Engineering Services Committee February 26, ApproveC
2019 - referred from March 5 Commission meeting)
Made By
Commisioner
Sean Frantom
seconded By Htjil
seconded By fffil
Commissioner
Brandon Garrett Passes
www.auqustaga.qov
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on March 12, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Fee Proposal Original 6 Copies
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
Yes 53328 Yes Yes Yes Yes Yes
WOLVERTON & ASSOCIATES
6745 SUGARLOAF PARKWAY
SUITE 100
DULUTH, GA 30097
Yes 110645 Yes Yes Yes Yes Yes
HUSSEY GAY BELL
1219 ASSEMBLY STREET
COLUMBIA, SC 29201
Yes 398475 Yes Yes Yes Yes Yes
W. R. TOOLE ENGINEERS INC
1005 BROAD STREET, STE 200
AUGUSTA, GA 30901
Yes 62985 Yes Yes Yes Yes Yes
POND & COMPANY
621 NW FRONTAGE ROAD, STE 320
AUGUSTA, GA 30907
Yes 175046 Yes Yes Yes Yes Yes
GOODWYN, MILLS & CAWOOD
6120 POWERS FERRY RD
NW SUITE 350
ATLANTA, GA 30339
Yes 425070 Yes Yes Yes Yes Yes
INFRASTRUCTURE SYSTEMS MGT
1557 BROAD ST
AUGUSTA, GA 30901
WOOD
1075 BIG SHANTY RD
SUITE 100
KENNESAW, GA 30144
RFP Item #18-258 13th Street Improvement Project R.A. Dent Boulevard
(South Terminus) to Reynolds Street (North Terminus)
for Augusta, Engineering Department
RFP Date: Tuesday, August 21, 2018 @ 3:00 p.m.
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar): 208
Total Electronic Notifications (Demandstar): 1
Total Number Specifications Mailed Out to Local Vendor: 12
Mandatory Pre-Bid Conference Attendees: 17
Total packages submitted: 6
Total Noncompliant: 0
Page 1 of 1 18-258 TAB OFFICIAL
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041223 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC)
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 280,000$
280,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041223
13th Street Improvements
(RFP #18-258)
in the amount of $279,000.88 for the 13th Street Improvements project requested by AED. RFP 18-258.
Funding is available in the TIA project budget:
3/15/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041223
13th Street Improvements
(RFP #18-258)
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15041223 ($280,000)($280,000)
TOTAL SOURCES: ($280,000)($280,000)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041223 $280,000 $280,000
TOTAL USES: $280,000 $280,000
3/15/2019
Request for Proposal
Request for Proposals will be received at this office until Tuesday, August 21, 2018 @ 3:00 p.m. for furnishing:
RFP Item # 18-258 13th Street Improvement Project For Augusta, GA – Augusta Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-
refundable are $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, July 12, 2018. Bidders are cautioned that submitting a package without
Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project. Bidders are cautioned that
acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory Pre Proposal Conference will be held on Friday, August 3, 2018, @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 7, 2018, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 12, 19, 26, August 2, 2018
Metro Courier July 12, 2018
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
WOLVERTON & ASSOCIATES
6745 SUGARLOAF PARKWAY
SUITE 100
DULUTH, GA 30097
HUSSEY GAY BELL
1219 ASSEMBLY STREET
COLUMBIA, SC 29201
W. R. TOOLE ENGINEERS INC
1005 BROAD STREET, STE 200
AUGUSTA, GA 30901
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
GOODWYN, MILLS &
CAWOOD
6120 POWERS FERRY RD
NW SUITE 350
ATLANTA, GA 30339
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
WOLVERTON & ASSOCIATES
6745 SUGARLOAF PARKWAY
SUITE 100
DULUTH, GA 30097
HUSSEY GAY BELL
1219 ASSEMBLY STREET
COLUMBIA, SC 29201
W. R. TOOLE ENGINEERS INC
1005 BROAD STREET, STE 200
AUGUSTA, GA 30901
POND & COMPANY
621 NW FRONTAGE ROAD,
STE 320
AUGUSTA, GA 30907
GOODWYN, MILLS &
CAWOOD
6120 POWERS FERRY RD
NW SUITE 350
ATLANTA, GA 30339
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 3.9 4.1 4.3 3.6 4.3 4.9 77.3 82.0 86.7 72.7 86.7 98.7
3. Organization & Approach (0-5)15 3.9 3.9 3.5 3.3 3.7 5.0 58.0 59.0 52.5 49.0 55.0 75.0
4. Scope of Services
- Ability to Provide Scope of Services
- Project Deliverables
- Cost Control and Budgeting Methodology
(0-5)15 3.5 3.8 4.0 3.7 4.0 5.0 52.0 56.5 60.0 55.0 60.0 75.0
5. Schedule to Work (0-5)10 4.9 4.8 4.8 1.6 5.0 5.0 49.3 48.0 48.3 16.0 50.0 50.0
Within Richmond County 5 10 5 5 5 0.0 0.0 0.0 50.0 50.0 50.0
Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0
Within Georgia 5 4 5 5 5 20.0 20.0 20.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0
7. References (0-5)5 4.7 4.7 4.7 4.7 4.9 4.9 23.3 23.3 23.7 23.5 24.3 24.7
25.8 26.3 26.4 21.9 26.9 29.9 280.0 288.8 291.2 266.2 326.0 373.3
8. Presentation by Team (0-5)10 0 0 0 0 0 0
19 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0
Lowest Fees 5 10 5 0 0 0 0 50 0
Second 5 6 5 0 0 0 0 0 30
Third 5 4 5 0 0 0 20 0 0
Forth 5 2 5 10 0 0 0 0 0
Fifth 5 1 5 0 5 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15-
Maximum Weighted Total Possible 125) 5 5 0 5 5 5 10 5 0 20 50 30
30.8 31.3 26.4 26.9 31.9 34.9 0 290 293.8 291.2 286.2 376.0 403.3Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9)
Internal Use Only
Evaluator: Cumulative Date: 9/17/18
Procurement DepartmentRepresentative:____Nancy Williams________________________________________
Procurement Department Completion Date: 9/17/18
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #18-258 13th Street Improvement Project R.A. Dent Boulevard (South Terminus)
to Reynolds Street (North Terminus) for Augusta, Engineering Department
Evalaution Meeting Date: Monday, September 17, 2018 @ 2:00 p.m.
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High) Weighted Scores
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
RFP 18-258: 13th Street Improvements Project Design Services for Roadway Improvements
Department:Engineering
Presenter:
Caption:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Goodwyne, Mills & Cawood
(GMC) in the amount of $279,000.88 for the 13th Street
Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-258.
Background:The 13th Street Improvements is a project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. The 13th Street is a Band 2
project. The project improvements consist of improving roadway
safety by resurfacing, reconstructing the existing curb and gutter,
replacing sidewalks and improving the storm water system. The
project will improve pedestrian safety at intersections with new
high visibility crosswalks. New street landscaping will be
provided, where possible, to enhance pedestrian use and
improvement of roadway aesthetics. In September 2015,
commission approved award of the Augusta Downtown Concept
development project to Cooper Carry. Cooper Carry task is
completed and the project is ready for engineering design phase.
In July 2018, Request for Qualification was released for
qualified firms to provide design services along the 13th street
corridor per the Project Concept Report.
Analysis:RFP’s were received on July 12, 2018 and were evaluated based
on qualifications, project approach, and experience. The
following firms submitted RFQs for evaluations: 1. Moreland
Altobelli 2. Wolverton & Associates 3.Hussey Gay Bell 4. W.R.
Toole Engineers Inc 5. Pond & Company 6. Goodwyn, Mills &
Cawood 7. Infrastructure System MGT 8. Wood Goodwyne,
Mills & Cawood (GMC) was selected based on the evaluation
procedures used for this project.
Financial Impact:Funds are available in the TIA project budget
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Goodwyne, Mills & Cawood
(GMC) in the amount of $279,000.88 for the 13th Street
Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-258
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-5212115-T15041223
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum
1
SAVE
Form Original 6
Copies
Fee
Proposal
WOOD
1075 BIG SHANTY RD., SUITE 100
KENNESAW, GA 30144
Yes 44372 Yes Yes Yes Yes Yes
POND & COMPANY
621 NW FRONTAGE ROAD, STE
320
AUGUSTA, GA 30907
Yes 175046 Yes Yes Yes Yes Yes
HUSSEY GAY BELL
2160 SATELLITE BLVD
SUITE 250
DULUTH, GA 30097
Yes 398475 Yes Yes Yes Yes Yes
BENESH
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
Yes 307873 Yes Yes Yes Yes Yes
ISM, INC
1557 BROAD STREET
AUGUSTA, GA 30904
Yes 1266225 Yes Yes Yes Yes Yes
GRIFFIN & DAVIS
5425 PEACHTREE PKWY
PEACHTREE CORNERS, GA
30092
GOODWYN, MILLS & CAWOOD
1450 GREENE ST,
SUITE 505
AUGUSTA, GA 30901
EMC ENGINEERING
10 CHATHAM CIR S
SAVANNAH, GA 31405
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30903-2546
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Qualifications Conference Attendees: 13
Total packages submitted: 5
Total Noncompliant: 0
RFP Item 18-312 Design Services for Green Street Improvements Project –
13th Street (West Terminus) to E Boundary Street (East Terminus)
for Augusta, GA – Engineering Department
RFP Due: Thursday, November 29, 2018 @ 11:00 a.m.
Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040117 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Mgmt, LLC
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 685,070$
685,070$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040117
Greene Street Improvements
(RFP #18-312)
in the amount of $685,061.06 for the Greene Street Improvements project requested by AED. RFP 18-312
Funding is available in the TIA project budget:
3/15/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040117
Greene Street Improvements
(RFP #18-312)
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15040117 ($685,070)($685,070)
TOTAL SOURCES: ($685,070)($685,070)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15040117 $685,070 $685,070
TOTAL USES: $685,070 $685,070
3/15/2019
Section 1: The project is authorized to CPB#371-041110-T15040117 to approve and award Preliminary and
and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Mgmt, LLC
CPB#371-041110-T15040117
in the amount of $685,061.06 for the Greene Street Improvements project requested by AED. RFP 18-312
3/15/2019
CPB#371-041110-T15040117
3/15/2019
Request for Proposal
Request for Proposals will be received at this office until Thursday, November 29, 2018 @ 11:00 a.m. for furnishing for the
Augusta, Georgia - Engineering Department:
RFP Item # 18-311 Design Services for Broad Street Improvements Project – Milledge Road (West Terminus) to E
Boundary (East Terminus)
RFP Item # 18-312 Design Services for Green Street Improvements Project – 13th Street (West Terminus) to E Boundary
Street (East Terminus)
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for
RFP Item # 18-311 are $199.00 and for RFP Item # 18-312 are $107.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue
Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without
Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project.
A Mandatory Pre Proposal Conference for RFP 18-311 will be held on Tuesday, November 13, 2018 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
A Mandatory Pre Proposal Conference for RFP 18-312 will be held on Tuesday, November 13, 2018, @ 11:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Thursday, November 15, 2018, @ 5:00 P.M. No RFP will be accepted by fax,
all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the
successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waivable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 18, 25 November 1, 8, 2018
Metro Courier October 18, 2018
WOOD
1075 BIG SHANTY RD.,
SUITE 100
KENNESAW, GA 30144
POND & COMPANY
621 NW FRONTAGE RD.,
SUITE 320
AUGUSTA, GA 30907
HUSSEY GAY BELL
2160 SATELLITE BLVD.,
SUITE 250
DULUTH, GA 30097
BENESH
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
ISM, INC
1557 BROAD STREET
AUGUSTA, GA 30904
WOOD
1075 BIG SHANTY RD.,
SUITE 100
KENNESAW, GA 30144
POND & COMPANY
621 NW FRONTAGE RD.,
SUITE 320
AUGUSTA, GA 30907
HUSSEY GAY BELL
2160 SATELLITE BLVD.,
SUITE 250
DULUTH, GA 30097
BENESH
1005 BROAD STREET
STE 200
AUGUSTA, GA 30901
ISM, INC
1557 BROAD STREET
AUGUSTA, GA 30904
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 4.6 4.3 4.9 3.4 4.8 92.0 85.3 98.7 68.7 96.7
3. Organization & Approach (0-5)15 4.2 4.0 4.9 3.5 5.0 63.5 60.0 74.0 52.0 75.0
4. Scope of Services
- Ability to Provide Scope of Services
- Project Deliverables
- Cost Control and Budgeting Methodology
(0-5)15 3.5 3.0 5.0 3.5 5.0 52.0 45.0 75.0 52.0 75.0
5. Schedule to Work (0-5)10 4.3 4.0 5.0 3.7 5.0 43.3 40.0 50.0 36.7 50.0
Within Richmond County 5 10 5 5 5 0 50 0 50 50
Within CSRA 5 6 0 0 0 0 0
Within Georgia 5 4 5 5 20 0 20 0 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0
· All Others 5 1 0 0 0 0 0
7. References (0-5)5 5.0 5.0 5.0 5.0 5.0 25 25 25 25 25
26.6 25.3 29.9 24.0 29.8 295.8 305.3 342.7 284.3 371.7
8. Presentation by Team (0-5)10 3 4 5 0 30 40 0 50
9 Q&A Response to Panel Questions (0-5)5 5 5 5 0 25 25 0 25
Lowest Fees 5 10 5 0 0 0 0 50
Second 5 6 5 0 30 0 0 0
Third 5 4 5 0 0 20 0 0
Forth 5 2 0 0 0 0 0
Fifth 5 1 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15-
Maximum Weighted Total Possible 125) 100 0 13 14 0 15 0 85 85 0 125
26.6 38.3 43.9 24.0 44.8 0 295.8 390.3 427.7 284.3 496.7
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point
value for the one line only)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9)
Internal Use Only
Evaluator: Cumulative Date: 1/22/19
Procurement DepartmentRepresentative:______Nancy Williams______________________________________
Procurement Department Completion Date: 1/22/19
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #18-312 Design Services for Greene Street Improvement Project
for Augusta, Engineering Department
Evalaution Meeting Date: Monday, January 3, 2019 @ 3:00 p.m.
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High) Weighted Scores
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Engineering Services Committee Meeting
3/26/2019 1:10 PM
RFP 18-312 Greene Street Improvements Project Design Services for Roadway Improvements
Department:Engineering
Presenter:
Caption:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Infrastructure Systems
Management, LLC (ISM) in the amount of $685,061.06 for the
Greene Street Improvements Project as requested by the AED.
Award is contingent upon receipt of signed agreement. RFP 18-
312.
Background:The Greene Street Improvements is a project from the
“Approved Investment List” of TIA that was approved by voters
of the CSRA in July 31, 2012 referendum. The Greene Street is
a Band 2 project. The project improvements consist of
improving roadway safety by resurfacing, reconstructing the
existing curb and gutter, replacing sidewalks and improving the
storm water system. The project will improve pedestrian safety
at intersections with new high visibility crosswalks. New street
landscaping will be provided, where possible, to enhance
pedestrian use and improvement of roadway aesthetics. In
September 2015, commission approved award of the Augusta
Downtown Concept development project to Cooper Carry.
Cooper Carry task is completed and the project is ready for
engineering design phase. In October 2018, Request for
Qualification was released for qualified firms to provide design
services along the Greene Street corridor per the Project Concept
Report.
Analysis:RFP’s were received on November 29, 2018 and were evaluated
based on qualifications, project approach, and experience. The
following firms submitted RFQs for evaluations: 1. Benesh 2.
ISM 3. Pond & Company 4. Wood 5. Hussey Gay Bell ISM was
selected based on the evaluation procedures used for this project.
Financial Impact:Funds are available in the TIA project budget.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve and award Preliminary and Final Engineering Design
Consultant Services Agreement to Infrastructure Systems
Management, LLC (ISM) in the amount of $685,061.06 for the
Greene Street Improvements Project as requested by the AED.
Award is contingent upon receipt of signed agreement. RFP 18-
312
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-5212115-T15040117
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Subject:
Brandon Garrett < bwgarrett@lamar.com >
Tuesday, March 12,20L9 4:51 PM
Lena Bonner
IEXTERNAL] Engineering Committee
Can we please have an Update on SPLOST 4 through 6 funded projects from Engineering department and plan
for utilizing remaining funds?
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open attachments or respond to requests for information unless you are sure the content is
safe.l
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Update on SPLOST 4 through 6 funded projects
Department:
Presenter:Commissioner Brandon Garrett
Caption:Update on SPLOST 4 through 6 funded projects from
Engineering Department and plan for utilizing remaining funds.
(Requested by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner,
Please place on the agenda:
Update on tree plan across
process, and can a business
Thank you,
Sean Frantom
Commissioner District 7
(706)s64-1663
sfrantom @au gustaga.gov
Commissioner Sean Frantom
Wednesday, March 20,20L9 4:13 PM
Lena Bonner
John Ussery; Hameed Malik
Tree Plan Update
Richmond County including how often trees downtown
request removal of a tree in front of their business?
are cut, who handles that
a resuit oithe e'n"iail transrnissiofi. lf velification is reqi.lired, please request a hard copy version.
AFD:104.'l
Engineering Services Committee Meeting
3/26/2019 1:10 PM
Update on tree plan Richmond County
Department:
Presenter:Mayor Pro Tem Sean Frantom
Caption:Update on tree plan across Richmond County including how
often trees downtown are cut, who handles that process, and can
a business request removal of a tree in front of their business?
(Requested by Mayor Pro Tem Commissioner Sean
Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: