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Home My WebLink About2019-02-26 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 2/26/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; Hasan, Vice Chairman; Garrett, member. Absent: Hon. Frantom, member. ENGINEERING SERVICES 1. Approve the Award of Bid Item 18-302 – Household Hazardous Waste Materials Collection Events to Tradebe Environmental Services. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 2. Discuss city's goat program. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve cancelling the goat program and that the Director come back with a solution on how the issue will be addressed regarding cutting, mitigating and cleaning Commissioner Ben Hasan Commissioner Brandon Garrett Passes the retention ponds. Motion Passes 3-0. 3. Motion to approve the minutes of the Engineering Services Committee held on February 12, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 4. Motion approve additional services with Merrick & Company (McLaughlin Whitewater Design Group) in the amount of $75,000. (Referred back to committee from Commission Meeting held February 19, 2019) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve a limited scope of funding in the amount of $30,000 for Option 1-1 for services from Merrick & Company and Cranston Engineering Group Motion Passes 3-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 5. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner Brandon Garrett Passes Motion Passes 3-0. 6. Update from the Engineering Department staff regarding Kratha Drive's sidewalks in front of Wilkinson Gardens Elementary School. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Fails 2-1. Commissioner Ben Hasan Commissioner Brandon Garrett Fails www.augustaga.gov Engineering Services Committee Meeting 2/26/2019 1:10 PM Attendance 2/26/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Tuesday, October 30, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-302 Household Hazardous Waste Collections Events – for Augusta, GA – Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 16, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after Bid’s have been opened, pending the execution of contract with the successful vendor. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Mailed to Pre-Qualified Vendors October 4, 2018 Revised: 2/19/2016 OFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Total Cost Description of Material Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Lithium Batteries (lb.)$3.50/lb $125.00/lb LBBGB Pounds $4.13 $65.00 Recycling NiCad Batteries (lb.)$300.00/DM LBD2 Pounds $1.65 $65.00 Recycling Alkaline Batteries (lb)$275.00/DM30 LBD1 Pounds $1.33 $65.00 Recycling Fire Extinguishers (ea)$49.00/CYSM LCY2 Each $42.00 $42.00 Recycling Flurescent light bulbs (lb)$1.00/LB STRAIGHT $4.50/LB COMPACT $65.00 CFL1 CFL8 Pounds $1.68 $30.00 Recycling Mercury (lb)$25.00/LB $500.00 DF05 LCHG1 Pounds $6.81 $225.00 Recycling Instruments w/Mercury $6.95/LB $450.00 DF05 LCHG2 Pounds $6.81 $225.00 Recycling Paint in Metal Cans (lb)$465.00/FBIN LPTP Pounds $0.97 $75.00 Fuel Blending Paints Poured Off (gal)$130.00/ DM55 FB2 Gallon $2.15 $75.00 Solidfication Oil based paint (gal)$465.00/FBIN LPTP Gallon $2.52 $75.00 Fuel Blending Flammables LIQUIDS SOLIDS $200.00/DM55 $695.00/FBIN LCCR LPTN Pounds $1.06 $75.00 Fuel Blending Acids $200.00/ DM55 LCCR Pounds $1.18 $75.00 Neutralization Caustics $200.00/ DM55 LCCR Pounds $1.06 $75.00 Neutralization Bid Opening Item #18-302 Household Hazardous Material Collection Events for Augusta, Georgia- Environmental Services Department Bid Due: Tuesday, October 30, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 3 (Pre-Qualified Vendors 18-253) Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 2 CleanHarbors Environmental Services 4720 Stone Drive Tucker, GA 30084 Tradebe Environmental Services 1433 83rd Avenue Merrillville, IN 46410 Yes 19959 Yes 384698 Yes $9, 222.00 Yes $35, 000.00/per event Page 1 of 2 OFFICIAL VENDORS Bid Opening Item #18-302 Household Hazardous Material Collection Events for Augusta, Georgia- Environmental Services Department Bid Due: Tuesday, October 30, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 3 (Pre-Qualified Vendors 18-253) Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 2 CleanHarbors Environmental Services 4720 Stone Drive Tucker, GA 30084 Tradebe Environmental Services 1433 83rd Avenue Merrillville, IN 46410 Herbicides/Pesticides-liquid $200.00 FBIN LCCRC Pounds $1.33 $75.00 Thermal Treatment Description of Material Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Herbicides/Pesticides-solid $795.00/FBIN LCCRC Pounds $1.27 $75.00 Thermal Treatment Oxidizers $200.00/ DM55 LCCR Gallon $8.43 $75.00 Treatment Antifreeze (gal.)$155.00 DM55 B35 Pounds $1.68 $75.00 Recycling Propane (lb)Camping Size BBQ Size $11.00/ea $35.00/ea LCYI Pounds $5.08 $75.00 Recycling Aerosols (lb)$662.50 FBIN LCCRQ Pounds $1.06 $75.00 Fuel Blending Fertilizers (lb)$200.00/ DM55 LCCR Pounds $0.46 $75.00 Landfill Solvents (gal)$100.00/ DM55 FB1 Gallon $1.98 $75.00 Fuel Blending Refrigerant Cylinder (lb)$49.00 /CYSM LCY2 Pounds $3.83 $75.00 Recycling Unknown materials $72.00/ DF05 LCCRU 5 gal $145.00 Incineration Other: Specify other materials that you feel we may have omitted Moblization covers 14 staff members-Additional Staff if needed $45.00/hour Exceptions Noted Exceptions Noted Page 2 of 2 Clean Harbors Environment Service 42 Longwater Drive PO Box 9149 Norwell, MA 02061 Care Environmental Corp. 714 Gil Harbin Industrial Valdosta, GA 31601 Tradebe Evironmental Services 1433 E. 83rd Avenue Merrillville, IN 46410 Lori Videtto Environmental Services Department Kellie Irving Compliance Department Jarvis Sims Deputy Administrator Bid Item 18-302 Household Hazardous Material Collection Events For Augusta, GA-Environmental Services Due: Tues. 10/30/18 @ 11:00 a.m. Bid Item 18-302 Household Hazardous Material Collection Events For Augusta, GA-Environmental Services Mailed 10/4/18 Engineering Services Committee Meeting 2/26/2019 1:10 PM Approve the Award of Bid Item 18-302 – Household Hazardous Waste Materials Collection Events to Tradebe Environmental Services Department:Environmental Services Presenter:Lori Videtto Caption:Approve the Award of Bid Item 18-302 – Household Hazardous Waste Materials Collection Events to Tradebe Environmental Services. Background:Augusta Environmental Services placed for bid, Item #18-302, to request a vendor to provide two Household Hazardous Waste collection events for the citizens of Augusta. The events would be held at a large parking-lot or park space which would allow for appropriate drop-off and collection areas, as well as proper documentation of all items. The vendor would be responsible for administering the event and insuring the proper safe and legal disposal of all items dropped off. Items that would be accepted for disposal are things such as paint, batteries, old fire extinguishers, instruments which may contain mercury, flammables, acids, pesticides and herbicides, antifreeze, fertilizers, solvents, and others. A complete list will be provided at the time the events are advertised. Analysis:These events would be the first of their kind in Augusta, and ESD is requesting approval for the award to the chosen vendor. Two vendors replied, and it seems that Tradebe provided the best price for the requested services. Events such as this are important to both the landfill operations, utilities, and the citizens, as they provide options for residents to properly and safely dispose of items they would keep in their homes, or otherwise pour down the drain or throw in the garbage that should not be disposed in that manner. Financial Impact:The disposal pricing is based upon the type of items and amounts collected. As such ESD has set aside adequate funding in the amount of $100,000 for the two events; with the anticipation that the actual cost will be lower. Alternatives:1. Do not hold the collection events. 2. Award to the chosen vendor. Recommendation:Award the bid item and allow ESD staff to work with that vendor to schedule these event for the citizens of Augusta. Funds are Available in the Following Accounts: Funds are available in 542-04-4110/52.13119 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/26/2019 1:10 PM City's Goat Program Department: Presenter:Commissioner Marion Williams Caption:Discuss city's goat program. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 2ll2l20l9 ATTENDANCE: ENGINEERING SERVICES 1. Approve funding for Design Consultant Services Supplemental Agreement Item Three to Wolverton & Associates, Inc. in the amount of $93,480.00 for the Action: 15th Street Pedestrian Improvement Project as requested by the AED. RFQ Approved t6-246 Motions Motion Motion Textrype Motion to ^ aDDrove.APProve vtotio, passes 4_0. Made By Seconded By Commissioner Commissioner Ben Hasan Brandon Garrett Passes Motion Result Motion Result 2. Approve supplemental funding for Engineering Phases of Design Consultant ltem Agreement to Civil Services, Inc. in the amount of $75,775.00 for 5th Street Action: Bridge over the Savanah River (Bridge Repair and Restoration) as requested Approved by AED. RFQ t6-247. Motions f#:"' Motion Text Made By seconded By Motion to ^ approve.APProve vtotion passes 4_0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes 3. Approve to Supplement Construction Contract to Blair Construction in the Item amount of $455,560.92 for completing needed supplemental Improvements Action: for Belair Road Roadway and Drainage Improvements Project (Jimmie Dyess Approved Parkway to wrightsboro Road) as requested by AED. Bid Item 15-196 Motions Motion rr-4:^_,Tr^__a rr_r-n d r rh Motion;"-'"" Motion Text Made By Seconded ByIYPe - ----- -'t -------'-r Result Motion to Approve il3,',Xl'ru,,., ;:ffi;::f*' ;:#illx'H#:- passes 4_0. 4. Consider award of Bid #18-239 for the Construction of Rocky Creek Pump Item Station Project to BRW Construction Group, LLC. in the amount of Action:$4,269,000.00. Approved Motions X:11" Motion Text Made By seconded By Motion f YPe ----- -'t -------- -J Result Motion to ^ approve. Commissioner CommissionerApprove uition passes Ben Hasan Brandon Garrett Passes 4-0. 5. Consider award of Bid #18-308 for the Construction of Boykin Road Water Item and Sewer Project to Blair Construction, Inc. in the amount of $2,382,955.00. Action: Approved Motions Motion Motion;_^-- Motion Text Made By Seconded Byf YPe J -------- -r Result Motion to ^ approve. Commissioner CommissionerApprove vtotion passes Ben Hasan Brandon Garrett Passes 4-0. 6. Approve the deeds of dedication, maintenance agreements, and road Item resolutions submitted by the Engineering and Augusta Utilities Departments Action: for Manchester Subdivision, Section Eight-A. Approved Motions Motion r-.1:^__ m, 1 r- r h Motion- ----- Motion Text Made By Seconded BylYPe ----- -" Result Approve passes Motions Motion Type Approve Motion to approve. Motion Text Motion to approve. Made By Made By Commissioner Ben Hasan Commissioner Commissioner Ben Hasan Brandon Garrett Motion Passes 4-0. 7. Motion to approve the minutes of the Engineering Services Committee held ltem on January 29,2019. Action: Approved Motions f#:"' Motion Text Made By seconded By Motion to ^ dDDrove.APProve vtotion passes 4-0. 8. Approve Additional Services with Menick & Company (Mclaughlin Item whitewater Design Group) in the amount of $75,000. Action: Rescheduled Motions fr"J:" Motion rext Motion to refer this item to the full Defer Commission with no Commissioner Commisioner passes recommendation. Mr. Ben Hasan Sean Frantom r M. Williams votes No. Motion Passes 3-1. 9. Approve the continued funding of the current On-Call Field and Laboratory Item Testing for Soil and Construction Material, and Geotechnical Inspection and Action: Investigation (CMT_Geotech) Services conhact in the amount of $900,000. Approved Funding is available in Projects Funds and TIA Discretionary Funds. RFP: l4- 140 Commissioner Commissioner Ben Hasan Brandon Garreff rasses seconded By #.XiI Motion Result Motion Result Passes Seconded By Commissioner Brandon Garrett Motion Passes 4-0. 10. Consider easement with A & D Land Preserve on 3.22 Acres in Edgefield Item County, SC. Action: Approved Motions f#:" Motion rext Made Bv Motion to ^ zDDrove.APProve vtotion passes 4-0. Seconded By Motion Result Commissioner Commissioner Ben Hasan Brandon Garrett Passes 11. Receive as Information Emergency Procurement for Landfill Perched ltem Leachate Repairs to SCS Field Services. Action: Approved Motions Motion Motion Textrype Motion to approve a -._--^_-- receiving this item asADDTOVC^ -rr--'- information. Motion Passes 4-0. 12. Request Approval of Bid Item 19-129 - Landscape Maintenance Services to ltem Davis Landscape for the Environmental Services Department. Action: Approved Motions f#:"' Motion rext Made Bv Motion to Approve ffi5,1:;"^,., 4-0. 13. Approve Roadway Lighting Agreement with the Georgia Department of Item Transportation in conjunction with TIA funded SR4/15th Street Action: Improvements Project (Milledgeville Rd. to Government Rd.) as requested Approved by AED. Commissioner Commisioner Ben Hasan a;F;*" Passes seconded By Motion Result Commissioner Commisioner Brandon Garrett Sean Frantom Passes Made By Motionseconded BY Resurt Motions Motion r{_a:_ m , rr r Motion- ----- Motion Text Made By Seconded BylYPe - ----- -" --------- -r Result Motion to Approve ffi3ffi** ;:r#fif*' ;:#il:'ffi:- Passes 4-0. 14. Approve Supplement funding (SAl) for Engineering Concept Phase (design Item phase l) of the Design Consultant Services Agreement to Wolverton & Action: Associates, Inc. in the amount of $174,899.00 for the Willis Foreman Approved Improvement Project as requested by the AED. RFQ 17-265 Motions Motion r,-1!--- m, L tt r h Motion;"-'"" Motion Text Made By Seconded By'l'YPe ------ -" -------- -r Result Motion to A -..-^_-^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Brandon Garrett Passes 4-0. 15. Approve to Supplement Construction Contract to Beam's Contracting, Inc. in Itemthe amount of $688,684.00 for completing needed supplemental Action: Improvements for Wrightsboro Road Widening Improvements Project Approved (Marks Church Rd to Augusta West Pk ry) as requested by AED. Bid Item t8-127. Motions Y:t1" Morion Text Made By seconded By MotionI'YPe ------ -r -------- -r Result Motion to Approve ffi1,1";'r*,., ;:fffi:H*' ;:#il:'E#:- passes 4-0. 16. Update from Augusta Engineering Department regarding the city's goat Item program. (Requested by Commissioner Marion Williams) Action: Approved Motions []l:Il Motion Text Made By seconded By MotionlYPe '.---- -r Result Motion to approve A _--^-.^ receiving this item Commissioner Commissioner n^-Approve as information. Ben Hasan Brandon Garrett rasses Motion Passes 4-0. www.auqustaqa.qov Engineering Services Committee Meeting 2/26/2019 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on February 12, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/26/2019 1:10 PM New Savannah Bluff Lock and Dam Department:Utilities Presenter: Caption:Motion approve additional services with Merrick & Company (McLaughlin Whitewater Design Group) in the amount of $75,000. (Referred back to committee from Commission Meeting held February 19, 2019) Background:In 2018, Augusta contracted with Merrick & Company to prepare a conceptual plan for the Savannah River from New Savannah Bluff Lock and Dam through downtown. This plan included evaluating the potential for a whitewater park at the Lock and Dam Park. Since the study was initiated, the U.S. Army Corps of Engineers has presented the results of their alternatives analysis for fish passage at the Lock and Dam. Their preferred alternative includes removing the existing lock and dam structure, constructing a rock dam, and excavating a dry spillway through Lock and Dam Park. In addition to destroying the park, this alternative would drop the level of the Augusta pool in downtown by 2 ½ feet. Analysis:The Commission passed a resolution expressing Augusta’s preference for a different alternative which would rebuild the existing dam and construct a fish passage on the Georgia side of the river. In a video conference with the Corps, they indicated that it could be possible for this alternative to prevail, but cautioned that the process could be complex. Merrick and Company is very familiar with the engineering work done to date by the Corps, and has unique qualifications in the area of design of migratory fish passage. It will be extremely valuable to utilize their expertise as we negotiate with the Corps and Georgia Ports Authority. We propose that the work be performed on a time and materials basis, not to exceed $75,000 unless otherwise authorized. Financial Impact: This would be initially funded by AUD, and an appropriate cost share would be worked out at a later date. Alternatives:Not approve Recommendation:We recommend that additional funding of $75,000 for Merrick & Company be approved, to be utilized on a time and materials basis. Funds are Available in the Following Accounts: Funds are available in the following account: 507-04-3490- 5212115 REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/26/2019 1:10 PM SOUTHAMPTON, SECTION SIX, SUBDIVISION DEDICATION Department:Engineering Presenter:Hameed Malik, PhD, P.E., Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). Background:The final plat for Southampton Subdivision, Section Six, was approved by the Commission on July 17, 2018. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). 2. Do not approve and risk litigation Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/26/2019 1:10 PM Wilkinson Gardens Elementary School Department: Presenter:Commissioner Marion Williams Caption:Update from the Engineering Department staff regarding Kratha Drive's sidewalks in front of Wilkinson Gardens Elementary School. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: