The URL can be used to link to this page

Home My WebLink About2019-02-12 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 2/12/2019 ATTENDANCE: ENGINEERING SERVICES 1. Approve funding for Design Consultant Services Supplemental Agreement Three to Wolverton & Associates, Inc. in the amount of $93,480.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 2. Approve supplemental funding for Engineering Phases of Design Consultant Agreement to Civil Services, Inc. in the amount of $75,775.00 for 5th Street Bridge over the Savanah River (Bridge Repair and Restoration) as requested by AED. RFQ 16-247. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 3. Approve to Supplement Construction Contract to Blair Construction in the amount of $455,560.92 for completing needed supplemental Improvements for Belair Road Roadway and Drainage Improvements Project (Jimmie Dyess Parkway to Wrightsboro Road) as requested by AED. Bid Item 15-196 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 4. Consider award of Bid #18-239 for the Construction of Rocky Creek Pump Station Project to BRW Construction Group, LLC. in the amount of $4,269,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 5. Consider award of Bid #18-308 for the Construction of Boykin Road Water and Sewer Project to Blair Construction, Inc. in the amount of $2,382,955.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 6. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Eight-A. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett 7. Motion to approve the minutes of the Engineering Services Committee held on January 29, 2019. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 8. Approve Additional Services with Merrick & Company (McLaughlin Whitewater Design Group) in the amount of $75,000. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the full Commission with no recommendation. Mr. M. Williams votes No. Motion Passes 3-1. Commissioner Ben Hasan Commisioner Sean Frantom Passes 9. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $900,000. Funding is available in Projects Funds and TIA Discretionary Funds. RFP: 14- 140 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner Brandon Garrett Passes Motion Passes 4-0. 10. Consider easement with A & D Land Preserve on 3.22 Acres in Edgefield County, SC. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 11. Receive as Information Emergency Procurement for Landfill Perched Leachate Repairs to SCS Field Services. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 12. Request Approval of Bid Item 19-129 – Landscape Maintenance Services to Davis Landscape for the Environmental Services Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Brandon Garrett Commisioner Sean Frantom Passes 13. Approve Roadway Lighting Agreement with the Georgia Department of Transportation in conjunction with TIA funded SR4/15th Street Improvements Project (Milledgeville Rd. to Government Rd.) as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 14. Approve Supplement funding (SA1) for Engineering Concept Phase (design phase 1) of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $174,899.00 for the Willis Foreman Improvement Project as requested by the AED. RFQ 17-265 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 15. Approve to Supplement Construction Contract to Beam’s Contracting, Inc. in the amount of $688,684.00 for completing needed supplemental Improvements for Wrightsboro Road Widening Improvements Project (Marks Church Rd to Augusta West Pkwy) as requested by AED. Bid Item 18-127. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 16. Update from Augusta Engineering Department regarding the city's goat program. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes www.augustaga.gov Engineering Services Committee Meeting 2/12/2019 1:10 PM Attendance 2/12/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110-T15040146 for Supplemental Agreement Number Two in the amount of $93,480.00 to Wolverton & Associates for the 15th Street Pedestrian Improvements Project. Funding is in the project TIA funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI 373,510$ SPLOST Phase VI 382,610$ TIA Discretionary 109,080$ TIA Funds 5,652,600$ TIA Funds 93,480$ 6,611,280$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110-T15040146 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements 1 of 4 1/24/2019 Augusta-Richmond County, Georgia CPB#371-041110-T15040146 CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VI (373,510)$ -$ (373,510)$ 328-041110-5212115 210328103 SPLOST PHASE VI (382,610)$ (382,610)$ 328-041110-5212115 210328103 TIA DISCRETIONARY (109,080)$ (109,080)$ TIA Funds (5,652,600)$ (93,480)$ (5,746,080)$ 371-041110-T15040146 TOTAL SOURCES:(6,517,800)$ (93,480)$ (6,611,280)$ USE OF FUNDS ENGINEERING 328-041110-5212115 756,120$ -$ 756,120$ TIA DISCRETIONARY 109,080$ 109,080$ TIA FUNDS 5,652,600$ 93,480$ 5,746,080$ TOTAL USES:6,517,800$ 93,480$ 6,611,280$ 2 of 4 1/24/2019 3 of 4 1/24/2019 4 of 4 1/24/2019 (SA02 – For changes greater than $25,000) January 22, 2019 +ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15040146 GDOT Number (s): RC07-000147 PI 0011408 Supplemental Agreement Number: 2 Purchase Order Number: 17ENG230 WHEREAS, We, Wolverton & Associates, Inc. Consultant, entered into a contract with Augusta- Richmond County on March 29, 2017 for engineering design services associated with the improvements to 15th Street Pedestrian Bridge, project RC07-000146, PI 0011408, File Reference No. 19-014(T), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services during construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. It is agreed that as a result of the above described modifications the contract amount is increased by $93,480.00 from $1,839,112.97 to a new total of $1,932,592.97 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Wolverton & Associates, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Wolverton & Associates AUGUSTA, GEORGIA Honorable Hardie Davis, mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Engineering Services Committee Meeting 2/12/2019 1:10 PM 15th Street Pedestrian Improvement Project Department:Engineering Presenter: Caption:Approve funding for Design Consultant Services Supplemental Agreement Three to Wolverton & Associates, Inc. in the amount of $93,480.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 Background:SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital Project and a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. It is a TIA Band 2 project and TIA funds are allocated for design & construction. In 2017, the commission approved the award of design phases of the project to Wolverton & Associates. On December 5, 2018 the Augusta Commission awarded the road construction bid to E.R. Snell Contractor, Inc. Construction Phase of roadway and drainage improvements require design related coordination with utilities, resolution of constructability conflicts, review of contractor construction documents submittals, and request for field information that warrants design engineer services. Analysis:In 2017, the commission approved award of design phases of the project to Wolverton & Associates. The project is now under construction. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds are available in Project TIA funds. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation: Approve funding for Design Consultant Services Supplemental Agreement three to Wolverton & Associates, Inc. in the amount of $93,480.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. Funds are Available in the Following Accounts: Project TIA Funds371-041110-5212115-T15040146 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BRIDGE • ROADWAY • CIVIL • WATER RESOURCES Jacksonville • Atlanta • Augusta • Riviera Beach p:\017 projects\1731-0401 5th street bridge - phase 1\docs\5th street supplement 12-28-2018.docx Page 1 of 2 2394 St. Johns Bluff Road, South  Jacksonville, Florida 32246  (904) 641-1834  Fax 645-0057 email: csi@civilservicesinc.com  internet: www.civilservicesinc.com December 28, 2018 Dr. Hameed Malik, Ph.D., P.E. Director Engineering Augusta Engineering Department 452 Walker St. Suite 110 Augusta, Georgia 30901 Re:5th Street over Savannah River Bridge Project RC07-001217, PI 0011418, File Reference No. 17-014 (A) Supplemental Agreement Dr. Malik: I am writing to request an additional Supplement Fees to our original contracted fee. The additional fees are for the following: A. Matrix Engineering Group has requested a change order to their fee for the following additional charges that were incurred because of striking the buried power cable. 1) Invoice from Drillers (Geolab) on 9/18/2018 for ($917 x 1.15 = $1,055) + (Matrix Staff Time @ $840) = $1,895 2) Invoice from Private Utility Locators (GPRS) on 9/20/2018 for ($800 x 1.15 = $920.00) + (Matrix Staff Time @ $360) = $1,280 Total Fee $3,175.00 B. Gresham Smith fee for QA/QC services that were not included in our original fee proposal: Project Management 4 hours Concept Review 8 hours Final Plans 1st review 24 hours Final Plans 2nd review 16 hours Total Hours 52 hours Senior Eng. Loaded Rate $220.00/hr Total Fee $11,440.00 Dr. Hameed Malik, Ph.D., P.E. Page 2 of 2 Augusta Engineering Department 5th Street over Savannah River Bridge C. Civil Services fee for additional load rating requested by GDOT: Load Rating 64 hours Senior Eng. Loaded Rate $175.00/hour Total Fee $11,200.00 D. Civil Services fee correction to original fee proposal. Total Fee $50,000.00 E. SUMMARY OF FEES: a. Matrix Engineering Group $3,175.00 b. Gresham Smith $11,400.00 c. Civil Services, Inc. $11,200.00 d. Civil Services, Inc. $50,000.00 TOTAL $75,775.00 If you have any questions or wish to discuss further, please do not hesitate to contact us. Sincerely, CIVIL SERVICES, INC. Christopher E. Morse, P.E. President Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to supplement the Preliminary Engineering Phase of Design Consultant Services Agreement to Civil Services, Inc. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 916,420$ TIA Design 75,780$ 992,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 16-247) Supplemental Agreement Two in the amount of $75,775.00 for the 5th Street Bridge over the Savannah River (Bridge Repair and Restoration). Funding is available in the TIA project budget: 1/18/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 16-247) Supplemental Agreement Two CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920)($200,920) TIA Project 371-041110/5212115-T15041217 ($715,500) ($75,780) ($791,280) TOTAL SOURCES: ($916,420) ($75,780) ($992,200) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041217 $916,420 $75,780 $992,200 TOTAL USES: $916,420 75,780$ $992,200 1/18/2019 (SA02 – For changes greater than $20,000) January 2019 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Civil Services, Inc., entered into a contract with Augusta, Georgia on March 7, 2017 for Engineering Design Services for the 5th Street over Savannah River Bridge, File Reference No. 17-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services to consist of QA/QC services and additional load rating requested by GDOT. Fee correction to original fee proposal for the Design Phase. It is agreed that as a result of the above described modification the contract amount is increased by $75,775.00 from $916,412.12 to a new total of $992,187.12 Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services, Inc., hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2019. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 371-041110- T14041217 Supplemental Agreement Number: 2 Purchase Order Number: 17ENG245 Engineering Services Committee Meeting 2/12/2019 1:10 PM 5th Street over the Savannah River-Bridge Repair and Restoration Department:Engineering Presenter: Caption:Approve supplemental funding for Engineering Phases of Design Consultant Agreement to Civil Services, Inc. in the amount of $75,775.00 for 5th Street Bridge over the Savanah River (Bridge Repair and Restoration) as requested by AED. RFQ 16-247. Background:The 5th Street Bridge over Savannah River (Bridge Repair and Restoration) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 5th Street Bridge is a Band 2 project that will begin the existing condition assessment process once approved by the City of Augusta, Georgia Commission. In March 2017, commission approved the award of the bridge condition assessment phase of the project to Civil Services, Inc. (CSI) and on June 5, 2018 approved preliminary and final design funding. The bridge design services and in progress and supplement services are warranted for gathering additional design related data and data quality assurance/quality control. This supplement also covers remaining fee from the original fee proposal for completing preliminary and final design. Scope of services includes environmental document, regulatory permitting, field survey work, structural alternatives, geotechnical assessment, architectural design, lighting design, and development of final construction plans . Analysis:On June 5, 2018 commission approved to move the project from condition assessment to design and construction. The project is in design phase and supplemental professional services are needed for design completion. The purpose of this supplement is to complete design and construction plans. Financial Impact:Funds are available in the TIA project budget. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve supplemental funding for Engineering Phases of Design Consultant Agreement to Civil Services, Inc. in the amount of $75,775.00 for 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) as requested by AED. Funds are Available in the Following Accounts: Project TIA Funds 371-041110-5212115/T15041217-5212115. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia CPB#323-041110-201823332 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project change is authorized to CPB# 323-041110-201823332. This project Supplement Construction Contract with Blair Construction proposes to perform construction androadway improvements for completeing the enhancement of roadway operations and the safety on Belair Road Roadway and Drainage Improvements Project, in the amount of $455,560.92. Funds are available in TIA Discretionary. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,341,000$ Special 1% Sales Tax, Phase III Recapture 20,000$ AUD 15,000$ LMIG 2,983,377$ TIA Discretionary 815,602$ AUD 839,516$ TIA Discretionary 93,100$ TIA Discretionary 30,678$ TIA Discretionary 455,561$ 7,593,834$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ___________________________________ day of __________________________________. Approved _______________________________________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) Honorable Hardie Davis, Jr., Mayor 1.22.2019 Augusta-Richmond County, Georgia CPB#323-041110-201823332 CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS SPOST, PHASE III 323-041110-0000000-000000000 ($2,341,000) ($2,341,000) SPLOST, PHASE III RECAPTURE 323-04-1110-6011110-296823333 ($20,000) ($20,000) AUD 507-04-3410-5212115-81000030 ($15,000) ($15,000) LMIG ($2,983,377) ($2,983,377) TIA Discretionary ($939,380) ($455,561) ($1,394,941) AUGUSTA UTILITIES ($839,516) ($839,516) TOTAL SOURCES: ($7,138,273) ($455,561) ($7,593,834) USE OF FUNDS ADVERTISING 323-04-1110-5233119-201823332 $1,000 $1,000 ENGINEERING323-04-1110-5212115-201823332 $441,785 $441,785 RIGHT OF WAY323-04-1110-5411120-201823332 $184,750 $184,750 CONSTRUCTION 323-04-1110-5414110-201823332 $5,671,222 $455,561 $6,126,783 AUGUSTA UTILITIES $839,516 $839,516 TOTAL USES:$7,138,273 $455,561 $7,593,834 1.22.2019 1.22.2019 1.22.2019 Blair Construction, Inc.Proposal Asphalt Paving & Underground Utilities 4308 Evans-to-Locks Rd DATE:January 14, 2019 P.O. Box 770, Evans, Georgia 30809 INVOICE # Phone 706.868.1950 Fax 706.868.1855 FOR: Description Quantity Unit Price AMOUNT Asphaltic Concrete leveling 9.5mm-12mm 764.56 TN $180.00 137,620.80$ Asphaltic Concrete 2"-19MM Superpave 650 SY $23.46 15,249.00$ Asphaltic Concrete 5" 25 MM Superpave 650 SY $45.04 29,276.00$ Asphaltic Concrete 1.5" 9.5MM Superpave 32000 SY $7.07 226,240.00$ Noroood Drive Patching and Overlay 4248 SY $11.19 47,535.12$ TOTAL 455,920.92$ Belair RD Leveling and paving items THANK YOU FOR YOUR BUSINESS! Engineering Services Committee Meeting 2/12/2019 1:10 PM Belair Road Improvements Department:Engineering Presenter: Caption:Approve to Supplement Construction Contract to Blair Construction in the amount of $455,560.92 for completing needed supplemental Improvements for Belair Road Roadway and Drainage Improvements Project (Jimmie Dyess Parkway to Wrightsboro Road) as requested by AED. Bid Item 15-196 Background:Belair Road Improvements project is an approved SPLOST project. This project consists of intersection improvements, Traffic Signal Improvements, adding turn lanes, drainage improvements, Curb & Gutter and sidewalks along Belair Road between Jimmie Dyess Parkway and Wrightsboro Road . The Augusta Commission awarded this contract on January 19, 2016. The project is under construction and utility relocation is substantially completed. Roadway and drainage improvements are in progress. In addition to being primarily a residential corridor, unforeseen field conditions presented contractibility challenges, and field engineering revealed a need for additional grading, levelling and paving. Additional grading, levelling and paving is necessary for safe roadway operation. Analysis:The project is under construction and roadway improvements are in progress. The additional identified supplement work is critical for completing roadway and drainage improvements as intended for enhancing roadway operation and safety. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:Funds are in amount of $455,560.92 available in Engineering TIA Discretionary funds. Alternatives:Do not complete the project. Recommendation:Approve Supplement Construction Contract to Blair Construction in the amount of $455,560.92 for completing needed supplemental Improvements for Belair Road Roadway and Drainage Improvements Project (Jimmie Dyess Parkway to Wrightsboro Road) as requested by AED. Bid Item 15-196 Funds are Available in the Following Accounts: Engineering TIA Discretionary Funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Thursday, August 9, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-239 Rocky Creek Trunk Sewer Pumping Station for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $175.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, June 21, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Thursday, July 19, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, July 25, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 21, 28, July 5, 12, 2018 Metro Courier June 21, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Bid Bond SAVE Form Addendum 1-3 Compliance 5%Bid Price BRW Construction Group 145 Beasley Rd Savannah, GA 31402 Yes 92180 Yes Yes Yes Yes $4,269,000 Reeves & Young 45 Peachtree Industrial Suite 200 Sugar Hill, GA 30518 Yes 886774 Yes Yes Yes Yes $4,349,000 J. Haren Construction Inc. 1715 Hwy 411N P.O. Box 350 Etowah, TN 37331 Yes 103451 Yes Yes Yes Yes $4,637,000 L & L Whitehead 746 Robert Webb Rd. Dublin, GA 31027 Southern Champion Const. 133 Airport Park Drive Savannah, GA 31405 Reynolds Construction, LLC 300 East Broad Street Fairburn, GA 30213 Petticoat-Schmitt 6380 Phillips Hwy Jacksonville, GL 32216 Legacy Water Group 10130 Bob Williams Pkwy Covington, GA 30014 C.A. Murren & Sons Co. Inc. 2275 Loganville Hwy. Grayson, GA 30017 Blair Construction P. O. Box 770 Evans, GA 30809 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 185 Mandatory Pre-Bid Attendees: 15 Total packages submitted: 3 Total Noncompliant: 0 Bid Opening Bid Item #18-239 Rocky Creek Trunk Sewer Pumping Station for Augusta, GA, Utilities Department Bid Date: Wednesday, September 12, 2018 @ 11:00 a.m. Page 1 of 1 Engineering Services Committee Meeting 2/12/2019 1:10 PM ITB 18-239 Rocky Creek Pump Station Project Department:Utilities Presenter:Tom Wiedmeier Caption:Consider award of Bid #18-239 for the Construction of Rocky Creek Pump Station Project to BRW Construction Group, LLC. in the amount of $4,269,000.00. Background:This Project will consist of the construction of a pump station that will allow the abandonment of the gravity trunk sewer along Rocky Creek between Mike Padgett Highway and Doug Bernard Parkway. This pump station in conjunction with a proposed sanitary sewer force main will mediate sewer inflow and infiltration (I/I) in the existing sewer basin. Analysis:This project will alleviate the sewer overflow situation that affected the Virginia/Coleman Avenue area in January 2017. Augusta Utilities Department has reviewed the bid submitted by BRW Construction Group, LLC. The bid for construction services was deemed to be fair and reasonable by Augusta Utilities Department. This item has been approved by Procurement. Financial Impact:We have reviewed the bid from BRW Construction Group, LLC and found it to be reasonable. Funding in the amount of $4,269,000.00 is available from accounts: 507043420-5425210/ 81800020-5425210 Alternatives:Do not approve Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to BRW Construction Group, LLC in the amount of $4,269,000.00 for the Rocky Creek Pump Station Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420- 5425210/ 81800020-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, November 27, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-308 Boykin Road Water and Sewer Project for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $60.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, October 11, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Tuesday, November 6, 2018 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 8, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 11, 18, 25, November 1, 2018 Metro Courier October 11, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Bid Bond Addendum 1 SAVE Form Bid Price Blair Construction P. O. Box 770 Evans, GA 30809 Yes 224004 Yes Yes Yes $2,382,955.00 Reynolds Construction 300 East Broad St Fairburn, GA 30213 NAPM 62 Hamby Rd SE Marietta, GA 30068 Beams Contracting 15030 Atomic Rd. Beech Island, SC 29842 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): N/A Total Electronic Notifications (Demandstar): N/A Mandatory Pre-Bid Attendees: 6 Total packages submitted: 1 Total Noncompliant: 0 Bid Opening - Item #18-308 Boykin Road Water and Sewer Project for Augusta, GA Utilities Department Bid Date: Tuesday, November 27, 2018 @ 3:00 p.m. Page 1 of 1 Engineering Services Committee Meeting 2/12/2019 1:10 PM ITB 18-308 Boykin Road Water and Sewer Project Department:Augusta Utilities Department Presenter:Tom Wiedmeier Caption:Consider award of Bid #18-308 for the Construction of Boykin Road Water and Sewer Project to Blair Construction, Inc. in the amount of $2,382,955.00. Background:This Project will consist of the installation of approximately 6,000 linear feet of 8” water main and approximately 6,100 linear feet of 8” sanitary sewer main that will run within the right of way of Boykin Road and several adjoining roads and terminate at the intersection of Parkwood Drive and Basswood Drive. The project will also consist of repaving Boykin Road from the intersection of Windsor Spring Road to the termination point of Parkwood Drive and Basswood Drive. Analysis:One vendor responded to the bid. Augusta Utilities Department has reviewed the bid submitted by Blair Construction, Inc. in the amount of $2,382,955.00. The bid for construction services was deemed to be fair and reasonable by Augusta Utilities Department. The bid process was overseen and approved by the Procurement Department. Financial Impact:We have reviewed the bid from Blair Construction and found it to be reasonable. Funding in the amount of $2,382,955.00 is available from accounts: 507043490-54-25410/ 81500100-54- 25410 Alternatives:Do not approve. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Blair Construction, Inc. in the amount of $2,382,955.00 for the Boykin Road Water and Sewer Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043490-54- 25410/ 81500100-54-25410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/12/2019 1:10 PM MANCHESTER SUBDIVISION SECTION 8-A DEDICATION Department:Engineering Presenter:Hameed Malik, Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Eight-A. Background:The final plat for Manchester Subdivision, Section Eight-A, was approved by the Commission on July 17, 2018. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors.The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Manchester Subdivision, Section Eight-A. 2. Do not approve and risk litigation Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - ll2g/201g ATTENDANCE: Present: Hon. Hardie Davis, Jr., Mayor; M. williams, chairman; Hasan,Vice Chairman; Garrett and Frantom, members. 1. Discuss puffing clean up accountability measures in place - storm water Itemconhactor areas, 31 I reporting, and employee responsibilities/pride for the Action: city of Augusta. (Requested by Mayor pro Tem sean Frantomi Approved Motions [,'J:"' Motion rext Motions Motion Motion Textrype Motion to approve Approve :liiTiflentation Motion Passes 4-0. Motion to approve receiving this item as information and getting r1^_ -. ,_-. _ Commissioner Approve a report back from the- uommlssloner Brandon Administrator with a Ben Hasan Garrett recommendation. Motion Passes 4-0. 2. Discussion regarding addressing blighted areas in Augusta. Made By Seconded By Made By Seconded By Commissioner Commissioner Brandon Garrett Ben Hasan Motion Result Passes Motion Result Passes Item Action: Approved 3. Authorize the Augusta Engineering Department, on behalf of the Downtown Item Parking Task Force, to proceed with the Procurement RFQ Process to hire a Action: qualified parking management firm to address the downtown parking Approved challenges. (Requested by Mayor Hardie Davis) Motions r#:" Motion rext Made Bv Motion to ^ dDDrove.APProve vtotio, passes 4_0. Commisioner Commissioner Sean Frantom , Brandon Garrett Passes Made By Seconded BY Result Motions Motion Motion TextI ype Motion to approve. Approve Mr. Hasan out. Motion Passes 3-0. Seconded By Seconded By Commissioner Brandon Garrett Motion Result Motion Result Passes Item Action: Approved 4. Motion to approve the minutes of the Engineering Services Committee held Item on January 8,2019. Action: Approved Motions f#:"' Motion rext Motion to approve. Approve Mr. Hasan out. Commisioner Commissioner Motion passes 4-0. Sean Frantom Brandon Garrett Passes 5. Request approval of an Agreement with Waste Management for Landfill Disposal pending completion of final negotiations, and approve the execution of the Agreement by the Mayor. Made By Commisioner Sean Frantom www.augustasa.sov Engineering Services Committee Meeting 2/12/2019 1:10 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on January 29, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 2/12/2019 1:10 PM New Savannah Bluff Lock and Dam Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Additional Services with Merrick & Company (McLaughlin Whitewater Design Group) in the amount of $75,000. Background:In 2018, Augusta contracted with Merrick & Company to prepare a conceptual plan for the Savannah River from New Savannah Bluff Lock and Dam through downtown. This plan included evaluating the potential for a whitewater park at the Lock and Dam Park. Since the study was initiated, the U.S. Army Corps of Engineers has presented the results of their alternatives analysis for fish passage at the Lock and Dam. Their preferred alternative includes removing the existing lock and dam structure, constructing a rock dam, and excavating a dry spillway through Lock and Dam Park. In addition to destroying the park, this alternative would drop the level of the Augusta pool in downtown by 2 ½ feet. Analysis:The Commission passed a resolution expressing Augusta’s preference for a different alternative which would rebuild the existing dam and construct a fish passage on the Georgia side of the river. In a video conference with the Corps, they indicated that it could be possible for this alternative to prevail, but cautioned that the process could be complex. Merrick and Company is very familiar with the engineering work done to date by the Corps, and has unique qualifications in the area of design of migratory fish passage. It will be extremely valuable to utilize their expertise as we negotiate with the Corps and Georgia Ports Authority. We propose that the work be performed on a time and materials basis, not to exceed $75,000 unless otherwise authorized. Financial Impact:This would be initially funded by AUD, and an appropriate cost share would be worked out at a later date. Alternatives:Not approve Recommendation:We recommend that additional funding of $75,000 for Merrick & Company be approved, to be utilized on a time and materials basis. Funds are Available in the Following Accounts: Funds are available in the following account: 507-04-3490- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: Approve the continued funding of the current On Call Field and Laboratory Testing for Soil and Construction Material and Geotechnical Inspection and Investigation (CMT Geotech) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 286,000$ 250,000$ TIA Discretionary Funds 364,000$ 900,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Berckmans Road CAPITAL PROJECT BUDGET CPB#N/A On-Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections & Investigations (RFP 14-140A) Funding is available in Transportation Investment Act Projects and TIA Discretionary Funds. Wrightsboro Road Services contract in the amount of $900,000. 1.22.2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#N/A On-Call Field and Laboratory Testing for Soil and Construction 1.22.2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#N/A On-Call Field and Laboratory Testing for Soil and Construction CPB AMOUNT CPB AMOUNT SOURCE OF FUNDS CPB Wrightsboro ($286,000)($286,000) Berckmans Road ($250,000) ($250,000) TIA Discretionary Funds ($364,000) ($364,000) TOTAL SOURCES: ($900,000) ($900,000) USE OF FUNDS On Call Inspections Wrightsboro $286,000 $286,000 Berckmans $250,000 $250,000 TIA Discretionary $364,000 $364,000 TOTAL USES: $900,000 $900,000 1.22.2019 January 2019 Augusta Engineering Department Roadway, Bridge, and Traffic Operation Improvements Projects Construction Schedule __________________________________________________________________________________________________ Roadway Improvements Projects Schedule Contractor 1) Mark Church Road Widening & Improvements_PhaseII under Construction E.R. Snell 2) Belair Road Roadway & Drainage Improvements under Contraction Blair Construction 3) Berckmans Road Widening & Improvements_PhaseII under Construction Reeves Contruction 4) Druid Park Ave Improvements-PhaseII under Construction E.R. Snell 5) North Leg Roadway Improvements-PhaseII under Construction Reeves Contraction 6) Marvin Griffin Road Widening & Improvements-Ph2 under Construction Reeves Contraction 7) Wrightsboro Road Improvements (Mall Section) under Construction Beam’s Contracting 8) Twiggs/Old Savannah Road Improvements under Construction E.R. Snell 9) Various Roads Resurfacing July 2019 TBD Drainage / Sidewalks Improvements 1) Skyview Drainage Improvements In Procurement TBD 2) Mims Road In Procurement TBD Neighborhood Improvements Projects 1) East Augusta Drainage - Marion Homes Under Cons Blair Construction Bridge Improvements Projects Schedule Contractor 1) Old Waynesboro Road over Spirit Creek Under construction ER Snell Contractor Traffic Safety & Operation Projects (ITS, Signal, Roundabout) Schedule Contractor 1) RC Emergency & Transit Vehicles Preemption System Bid under Evaluation R.J. Haynie 2) ITS Master Plan Implementation Bid under Evaluation R.J. Haynie 3) Roundabout [Wheeler & Aumond) under construction E.R. Snell 4) Roundabout [Milledgeville & North Leg) under construction E.R. Snell Stormwater Services (SWU) Small Scale Projects Schedule Contractor Various Infrastructure Maintenance Improvements On-going On_Call Services Engineering Services Committee Meeting 2/12/2019 1:10 PM On-Call Field and Laboratory Testing for Soil and Construction Materials and Geotechnical Inspections & Investigations Department:Engineering Presenter: Caption:Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $900,000. Funding is available in Projects Funds and TIA Discretionary Funds. RFP: 14-140 Background:The on-going TIA/SPLOST funded roadway improvements projects and increase in infrastructure maintenance and emergency repairs to aging storm conveyance infrastructures within the county have placed a significant strain and workload on the Augusta Engineering Department (AED) in-house engineering construction services resources. AED has over twenty TIA/SPLOST funded roadway, bridge and traffic operation improvements projects presently under construction or about to go into construction. AED has determined it would be beneficial to continue supplementing its engineering resources with On-Call CMT_Geotech Services. The assistance of outside construction services will be temporary thereby, insuring a quality finished product. It is a practical approach to sustain construction quality assurance & quality control (QA/QC) during the project construction phase. Project QA/QC is essential to the production of quality roads and infrastructure and also required by GDOT. Attached is a project list showing major projects that are currently under construction or will be under construction in 2019. Analysis:On November 18, 2014, the Augusta Commission approved the on-call Construction Material Testing and Geotechnical Inspection & Investigation contract to Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC, and MC Squared Inc. Additional funds allocation to this contract is needed to maintain the required level of service for construction projects presently under construction and about to go under construction. Financial Impact:Funds are available in the amount of $900,000 upon commission approval. The following is the Fund allocation: Project Construction Funds: $286,000 (Wrightobro Rd Project) Project Construction Funds: $250,000 (Berckmans Rd Project) TIA Discretionary Funds: $364,000 Alternatives:1). Do not approve and find alternate source to provide needed QA/QC supplemental assistance to complete various infrastructure maintenance and improvement project. Recommendation:Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $900,000. Funding is available in Projects Funds and TIA Discretionary Funds. Funds are Available in the Following Accounts: Wrightsboro Road Project Funds: $286,000.00 (325-041110- 5414110-218825903) Berckmans Road Project Funds: $250,000.00 (371-041110-5414110-T18047025) TIA Discretionary Funds: $364,000.00 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission STATE OF SOUTH CAROLINA EDGEFIELD COUNTY EASEMENT DEED PARCEL IDENTIFICATION NUMBER: 083-00-00-008-000 THIS INDENTURE made and entered into this ______ day of ________ 2019, between AUGUSTA, GEORGIA, a political subdivision of the laws of Georgia, hereinafter referred to as “Grantor”, and A&D Land Preserve, hereinafter referred to as the “Grantee”; WHEREAS, Grantor is the owner of a tract of land (Parcel Number 083-00-00-008-000), in Edgefield County, South Carolina, acquired by Deed recorded in Dead Book 18, Page 304, recorded in the Realty Records of the Edgefield County Clerk of Court, having determined that it will not be adverse to the interests of Augusta, Georgia, by and through the Augusta Utilities Department; and WHEREAS, Grantee wishes to construct a road for ingress and egress, onto and across Grantor’s property, as shown on an Easement Plat prepared by the Augusta Utilities Department, dated ___________________, and attached hereto and made a part hereof, to which reference is made for a more accurate and complete description of the metes, bounds and courses, and being for the purposes of accessing, laying, adding, relaying, expanding, installing, extending, operating, repairing and maintaining said road. NOW THEREFORE, in consideration of the sum of ONE DOLLAR ($1.00) in hand and truly paid by the Grantee at and before the sealing and delivery of these presents, and other valuable consideration, the receipt whereof is hereby acknowledged, has granted, bargained, sold, conveyed and confirmed, and by these presents does grant, bargain, sell, convey and confirm unto Grantee, its successors and assigns, a non-exclusive easement in perpetuity under, across and through the hereinafter described parcel of land; TO WIT, a permanent non-exclusive easement consisting of xxxx (Need size of easement) Square Feet, more or less,3.22 Acres, to be used solely as an Access easement, and marked as “PROPOSED PERMANENT EASEMENT” on said attached plat. The parties further agree: 1. Grantee agrees that after the completion of this Access Road, Grantor shall have the right to use said parcel of land in any manner not inconsistent or interfering with the rights herein granted. 2. Grantor grants unto Grantee the right, to clear and to keep clear, all trees, undergrowth and other obstructions from said permanent easement, along with the free right of ingress and egress to and from said permanent easement for this purpose and all other purposes stated herein. 3. In addition, Grantor specifically DOES NOT grant, bargain, convey or confirm unto Grantee, any of the rights, privileges and obligations it has, or may have, in and to a Deed, from H.G. Towner to Grantor, dated March 19, 1901, and recorded in, Edgefield County, South Carolina, in Deed Book 18, Page 304, as it relates to any of the islands contained within the parcel. 4. Further Grantor specifically DOES NOT grant, bargain, convey or confirm unto Grantee any rights, privileges and obligations it has, or may have, in a.) any appurtenances, equipment, facilities on, attached to, or benefiting the parcel, and b.) any riparian rights. The Easement is granted subject to the following conditions and provisions: 1. That the Grantor reserves unto itself rights for all purposes across, over, or under the Easement; such rights, however, to be exercised in a manner that will not create undue interference with the use and enjoyment by the Grantee of said Easement; provided, that any construction by the Grantor in connection with the rights so reserved shall be at the expense of the Grantor. 2. That Grantee agrees to use its best efforts to ensure and take all actions as necessary to ensure that its use of the Easement will not adversely affect the Grantor’s quiet use and enjoyment of the Easement area and the surrounding property of the Grantor. The Grantee shall replace, repair, restore, or relocate any property of the Grantor affected or damaged directly or indirectly by the construction, reconstruction, installation, operation, maintenance, replacement, and use of Said Access Road all to the satisfaction of the Grantor. 3. That Grantee agrees to keep the Access Easement (or road) in good drivable condition and that Grantor will in no way and at no time be liable, or responsible, for same. 4. Grantee shall permit Grantor, its agents or employees, to enter into and upon the premises at all reasonable times for the purpose of inspecting the premises to determine if Grantee is complying with all obligations hereunder, and for any other activities necessary for the Grantor’s operation of business. 5. No mining operations shall be conducted on the Easement or the surrounding property of the Grantor. No minerals shall be removed therefrom, except such as are reasonably necessary incident to the utilization of the described premises for the purpose for which the Easement is granted. 6. That the Grantee will indemnify and save the Grantor, its successors, assigns, legal representatives, agents, employees, commission and officers, harmless from any liability or responsibility including, but not limited to, any and all claims (including third party claims), demands, actions, suits, expenses (including attorney’s fees) and damages (including indirect or consequential loss) resulting in any way from: a. Grantee’s use or reliance on the Easement; b. Any breach of the terms of this Easement Deed by the Grantee; and c. Any other act of Grantee of any nature whatsoever arising directly or indirectly from the privileges herein granted. 7. That upon termination or forfeiture of the Easement, the Grantee shall within a reasonable time thereafter, if so requested by the Grantor, remove from the land, hereinafter described, all structures, installations, and appurtenances thereto belonging to Grantee and restore the premises to the satisfaction of the Grantor. 8. The Grantee shall comply with applicable Federal or State law and shall comply with State standards for public health and safety, environmental protection, and siting, construction, operation, and maintenance of or for said Access Road. Grantee shall not commit, or suffer to be committed, any waste upon the Easement, or the surrounding property of Grantor nor shall Grantee create or permit any nuisance or illegal acts upon the Easement, or surrounding property of Grantor. No toxic, harmful, potentially harmful, environmentally damaging chemicals, or other contaminants, shall be used on the Easement, or the surrounding property of Grantor. 9. This Easement shall not be modified or amended, except by an instrument in writing, duly executed by the Parties or their respective successors and assigns, which instrument shall be in recordable form and recorded among the land records of Edgefield County, South Carolina. 10. If any provision of this Easement or the application thereof to any Party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Easement, or the application of such provision to Parties or circumstances other than those to which it is invalid or unenforceable, shall not be affected thereby and each provision of this Easement shall be valid and enforced to the fullest extent permitted by law. 11. To the extent permitted by law, Grantor will in no way be liable to the Grantee, or any third party, for any loss, or damage, however caused (including through negligence), which may be directly or indirectly suffered in connection with any use of the Easement. 12. Grantor will not be held liable by the Grantee, in any way, for any loss, damage or injury suffered by the Grantee, or by any other person related to any use of the Easement, or any part thereof. 13. Any notice and other communication permitted or required to be given under this Easement shall be in writing and will only be deemed to be properly given and received (a) when actually given and received, if delivered in person to a party who acknowledges receipt in writing; or (b) one (1) business day after deposit with a private courier or overnight delivery service, if such courier or service obtains a written acknowledgment of receipt; or (c) three (3) business days after deposit in the United States mails, certified or registered mail with return receipt requested and postage prepaid: If to Grantee: If to Grantor: A&D Land Preserve City of Augusta, Georgia DONALD W. THOMPSON Attn: Utilities Department 725 Greene St. 535 Telfair Street, Suite 910 Augusta, GA 30901 Augusta, Georgia 30901 ANDY JONES 923 River Oak Drive North Augusta, SC 29841 Any of the above Parties may effect a change of address by providing ten (10) days prior written notice to the other Parties listed above. TO HAVE AND TO HOLD the aforesaid rights, ways, easements, privileges and appurtenances unto Grantee, its successors and assigns, in perpetuity. IN WITNESS WHEREOF, Grantor has set its hand and seal, the day and year first above written. Signed, Sealed and Delivered in the presence of: AUGUSTA, GEORGIA ______________________________ By: _____________________________ WITNESS Hardie Davis, Jr. _________________________________ As Its: Mayor NOTARY PUBLIC Richmond County, Georgia My Commission Expires:_____________ Attest: __________________________ Clerk of Commission (Notary Seal) (SEAL) A&D Land Preserve _________________________________ By:_________________________ WITNESS Donald W. Thompson As Its: ____________________ By:__________________________ Andy Jones As Its:________________________ _________________________________ NOTARY PUBLIC Richmond County, Georgia My Commission Expires: ________________ (Notary Seal) Engineering Services Committee Meeting 2/12/2019 1:10 PM Property Owned in South Carolina at Augusta Diversion Dam Department:Utilities Presenter:Tom Wiedmeier Caption:Consider easement with A & D Land Preserve on 3.22 Acres in Edgefield County, SC. Background:Augusta owns 3.22 acres in Edgefield County where the Augusta Diversion Dam lands in SC. This parcel is necessary for Utilities to perform maintenance on the dam, and has been planned as the site of a fish passage structure that will be required once FERC issues a license for the Augusta Canal. Analysis:Donnie Thompson and Andy Jones have purchased 461 acres surrounding the City’s parcel. They have formed A&D Land Preserve, LLC and have placed 434 of those acres in a permanent land conservation easement. We propose granting a permanent easement to A&D Land Preserve that would allow landscaping and use of the site, while retaining the rights Augusta will need to access the dam and construct fish passage. In return, Augusta Utilities would gain access to our property on a road improved and maintained by A&D through their property. We currently must utilize an unimproved road in poor condition, and cannot access the dam during periods of wet weather. Financial Impact:The improved access will save Augusta Utilities in the future, as we will not have to construct costly improvements to the old access road. Alternatives:The Commission could elect not to approve Recommendation:We recommend that an easement as described on the attached document be approved. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/12/2019 1:10 PM Receive as Information Emergency Procurement for Landfill Perched Leachate Repairs Department:Environmental Services Presenter:Lori Videtto Caption:Receive as Information Emergency Procurement for Landfill Perched Leachate Repairs to SCS Field Services. Background:The landfill operations are regulated by EPD and one of the conditions of landfill operations is the control and contain the leachate produced by the decaying garbage. In the current landfill cell, known as Phase III, there are levels of perched liquid that will cause outbreaks and need to be repaired quickly. The landfill staff have been working these side-slopes on an ongoing basis without gaining ground. Analysis:In addition to the leachate produced by the decaying garbage, the excessive amount of rain that we have received has caused the maintenance of the landfill outside slopes to be very difficult and labor-intensive. Traditional erosion and sedimentation control measures are not adequate to control this liquid. As such, ESD requested a contractor be hired to install a perched leachate collection system in the garbage on the Phase III landfill. Since this is a compliance issue for the facility, it is not a procurement that can wait, it was requested to be brought forward as an emergency procurement. Financial Impact:The requested PO # P366999 is in the amount of $150,000 and was issued to SCS Field Engineers who has experience in this type of installation. The company has performed well at our facility in the past, most recently installing landfill gas collection system expansion. Alternatives:Receive as information. Recommendation:Receive as information. Funds are Available in the Following Accounts: 541-044210-5432222 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until Wednesday, October 17, 2018 @ 11:00 a.m. for furnishing: BID ITEMS FOR ENVIRONMENTAL SERVICES - ANNUAL CONTRACT- COMMODITY CODE (Bid Items may have more parent codes) – 19-129 Landscape Maintenance Service 018-906-56; 022-910-52 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Site visit is schedule for Friday, September 28, 2018 @ 10:00 a.m. at the Solid Waste and Recycling Facility located at 4330 Deans Bridge Road, Blythe, GA 30805. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 2, 2018, @ 5:00 P.M. No bid will be accepted by fax; all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. No bid may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail; fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 13, 20, 27, 2018 Metro Courier September 13, 2018 OFFICIAL H & H Concrete Finishing 1820 Fairview Avenue Augusta, GA 30904 Yes 1339871 Yes FEES PRICE Monthly $3,866.00 Non-Compliant Did not attend Mandatory Site Visit Annually $46, 392.00 Non-Compliant Did not attend Mandatory Site Visit Yes Yes PRICE PRICE Davis Landscape Company PO Box 350 Evans, GA 30809 Yes 310404 Yes PRICE 465374 Yes 1218260 $3,100.00 $37,200.00 $4,845.00 $58,140.00 Yes $5,765.42 $69,185.00 Bid Item #19-129 Landscape Maintenance Service – Annual Contract for Augusta, Georgia - Environmental Services Department Bid Date: Wednesday October 17, 2018 @ 11:00 a.m. SAVE Form E-Verify # Attachment "B" Robert's Professional Landscape 2405 Carpenter Dr Hephzibah, GA 30815 Vendors Total Number Specifications Mailed Out: 22 Mandatory Site Visit Attendees: 3 Total packages submitted: 4 Total Noncompliant: 1 Lumberjack Lawn 3315 Limber Twig Lane Augusta, GA 30906 Page 1 of 1 Engineering Services Committee Meeting 2/12/2019 1:10 PM Request Approval of Bid Item 19-129 – Landscape Maintenance Services for the Environmental Services Department Department:Environmental Services Presenter:Lori Videtto Caption:Request Approval of Bid Item 19-129 – Landscape Maintenance Services to Davis Landscape for the Environmental Services Department. Background:Augusta Environmental Services Department placed for annual bid, item 19-129, for landscape maintenance services. These services are specifically for the maintenance of the landscaping at the landfill location, and the two Compressed Natural Gas stations (Tobacco Road, and Scott Nixon Memorial Drive). The award request is for a one year period to expire on December 31, 2019 with an option to extend for one additional year. Analysis:Three compliant bids were received, with Davis Landscape being the lowest bidder for the scope of work requested. The bid amount is within the budget of the department, and the department lacks the staffing and proper equipment to perform this work in-house at this time. Financial Impact:The lowest compliant bid is $37,200 per year for all three locations. Alternatives:1. Award the work, as bid, to the lowest qualified bidder. 2. Do not award the work and require the department to re-bid. 3. Do not award the work and require the department to add staff and equipment in order to perform the work in-house. Recommendation:Award the work, as bid, to Davis Landscape. Funds are Available in the Funds are available in 541-04-4550/52-22410 and 541-04- 4210/52/22410. Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission GDOT Contract ID No.: IGTIA1900861 1 of 3 AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA AND RICHMOND COUNTY, GEORGIA This Agreement is made and entered into this day of , 2018, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the DEPARTMENT, and RICHMOND COUNTY, GEORGIA acting by and through its Board of Commissioners, hereinafter called the LOCAL GOVERNMENT. WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to obtain roadway, bridge, or pedestrian lighting as part of the SR 4/15th Street Widening project, said Lighting to be installed under GDOT project RC07-000147, P.I. No. 220680-; and WHEREAS, the LOCAL GOVERNMENT has represented to the DEPARTMENT a desire to participate in: 1) Providing the Energy and 2) the Operation and Maintenance of said lighting systems at the aforesaid location, and the DEPARTMENT has relied upon such representation; and WHEREAS, the DEPARTMENT has indicated a willingness to fund the materials and installation for the said lighting systems at the aforesaid locations, with funds of the Transportation Investment Act of 2010 (TIA), funds of the DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration under Title 23, United States Code, Section 104, or a combination of funds from any of the above sources. NOW, THEREFORE, in consideration of the mutual promises made and of the benefits to flow from one to the other, the DEPARTMENT and the LOCAL GOVERNMENT hereby agree each with the other as follows: 1. The DEPARTMENT or its assigns shall cause the installation of all materials and equipment necessary for roadway, bridge, or pedestrian lighting as part of the SR 4/15th Street Widening project, said Lighting to be installed under GDOT project RC07-000147, P.I. No. 220680-, as shown on Attachment "A" attached hereto and made a part hereof. 2. Upon completion of installation of said lighting system, and acceptance by the DEPARTMENT, the LOCAL GOVERNMENT shall assume full responsibility for the operation, the repair and the maintenance of the entire lighting system, including but not limited to repairs of any damages, replacement of lamps, ballasts, luminaires, lighting structures, associated equipment, conduit, wiring and service equipment, and the requirements of the Georgia Utility Facility Protection Act. The LOCAL GOVERNMENT further agrees to provide and pay for all the energy required for the operation of said lighting systems. 3. The DEPARTMENT shall retain ownership of all materials and various components of the entire lighting system. The LOCAL GOVERNMENT, in its operation and maintenance of the lighting system, shall not in any way alter the type or location of any of the various components which make up the entire lighting system without prior written approval from the DEPARTMENT. 4. This Agreement is considered as continuing for a period of fifty (50) years from the date of execution of this Agreement. The DEPARTMENT reserves the right to terminate this Agreement, at any time for just cause, upon thirty (30) days written notice to the LOCAL GOVERNMENT. GDOT Contract ID No.: IGTIA1900861 2 of 3 5. It is understood by the LOCAL GOVERNMENT that the DEPARTMENT has relied upon the LOCAL GOVERNMENT’S representation of providing for the energy, maintenance, and operation of the lighting represented by this Agreement; therefore, if the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain or to repair the lighting system during the term of this Agreement, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT the materials cost for the lighting system. If the LOCAL GOVERNMENT elects to de-energize or fails to properly maintain any individual unit within the lighting system, the LOCAL GOVERNMENT shall reimburse the DEPARTMENT for the material cost for the individual unit which will include all costs for the pole, luminaires, foundations, and associated wiring. The DEPARTMENT will provide the LOCAL GOVERNMENT with a statement of material costs upon completion of the installation. The covenants herein contained shall, except as otherwise provided accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year first above written. DEPARTMENT OF TRANSPORTATION LOCAL GOVERNMENT BY: BY: Commissioner Richmond County (SEAL) (SEAL) ATTEST: WITNESS Treasurer Notary Public This Agreement approved by the Board of Commissioners at a meeting held this day of , 2018 Board Secretary GDOT Contract ID No.: IGTIA1900861 3 of 3 Attachment “A” Project Location PI 220680- Richmond The Project shall be for the installation of all materials and equipment necessary for roadway and pedestrian lighting along S.R. 4/15th Street from the intersection of S.R. 4/15th Street and MLK Jr. Blvd. to the intersection of S.R. 4/15th Street and Government Rd. in Richmond County. Engineering Services Committee Meeting 2/12/2019 1:10 PM SR4/15th Street Improvements Project (Milledgeville Rd. to Government Rd.) Roadway Lighting Agreement Department:Engineering Presenter: Caption:Approve Roadway Lighting Agreement with the Georgia Department of Transportation in conjunction with TIA funded SR4/15th Street Improvements Project (Milledgeville Rd. to Government Rd.) as requested by AED. Background:SR4/15 Street Improvements Project (Milledgeville Rd. to Government Rd.) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. It is a TIA Band 2 project. Project is managed and constructed by the GDOT. In addition to roadway improvements, the project includes improvements to the street lighting system. GDOT will construct street lighting system provided that the local government enters into a Roadway Lighting Maintenance and Operation Agreement . Analysis:Agreement would allow inclusion of street lighting improvements in the project construction plans and allows GDOT constructing these improvements along with roadway improvements. In addition, street lighting improvements will enhance safety and aesthetic of this corridor. Financial Impact:None anticipated for construction. Operational costs will be the responsibility of Augusta. Alternatives:1). Do not approve and project proceed without enhancing needed safety and aesthetic of this corridor. Recommendation:Approve Roadway Lighting Agreement with the Georgia Department of Transportation in Conjunction with TIA funded SR4/15th Street Improvements Project (Milledgeville Rd. to Government Rd.) as requested by AED. Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 6745 Sugarloaf Pkwy., Suite 100 | Duluth, Georgia 30097 | 770.447.8999 | wolvertoninc.com December 19, 2018 Hameed Malik, Ph.D., P.E. Director of Engineering Augusta Engineering Department 452 Walker St, Suite 110 Augusta, GA 30901 Subject: Supplemental Agreement 1 Fee Proposal Willis Foreman Widening Project RFQ 17-265 PI No. 0013703 Dear Dr. Malik: We would like to request the enclosed Supplemental Agreement 1 proposal to provide Archaeology Survey and Report, Preliminary Right of Way Estimate, Preliminary Utility Cost Estimate, Preliminary Utility Relocation Meeting, and additional Public Involvement effort necessary to complete the concept phase of the above referenced project. Our fee to deliver the scope outlined above and as described in the enclosed proposal is $174,899.00. We trust the enclosed information adequately describes our proposed services. We appreciate the opportunity to be considered for this work and look forward to providing professional services to the Augusta Engineering Department. If any additional information is required, please do not hesitate to call. Sincerely, WOLVERTON & ASSOCIATES, INC. Angela Snyder, PE Project Manager Georgia Department of TransportationCOST PROPOSAL SUMMARY Proj. No.:RFQ 17-265 Project:Willis Foreman Road Widening and Reconstruction PI No.:0013703 County:Richmond County Prime:Wolverton Contract Type:Cost Plus Fixed Fee Date:9-Nov-2018 Fixed Fee %:0 Offeror:Wolverton Master Contract:6745 Sugarloaf Parkway Contract Expiration: Suite 100 Task Order No:2 Duluth, GA 30097 Contact:Angela Snyder, P.E.678-405-3118 Senior Project Manager angela.snyder@wolvertoninc.com Contract Office:Procurement Contract Action:Task Order Contract Type:Cost Plus Fixed Fee Contract Totals Maximum Allowable Cost 174,899.00$ Contract Cost (w/o Fixed Fee)174,899.00$ Maximum Amount for Fixed Fee -$ Provisional Overhead Rate Fixed Fee Percentage 0% Minimum DBE Percentage 0% 12/19/2018 9:24 AMWillis Foreman Road GDOT_TO2_v7.2.xlsx Cover Page 1 of 34 Georgia Department of TransportationCOST PROPOSAL Proj. No.:RFQ 17-265 Project:Willis Foreman Road Widening and Reconstruction PI No.:0013703 County:Richmond County Master Contract:0 Prime:Wolverton Contract Type:Cost Plus Fixed Fee Contract Expiration: Date:9-Nov-2018 Fixed Fee %:0%Task Order No:2Cost Summary By Phase / Discipline / Firm Total Fee Wolverton Wolverton Wolverton VHB Wolverton JLA JLA Enter all disciplines provided by each firm >> Project Management Roadway Design Bridge Design & Hydraulics Traffic Operations Environ- mental Public Involvement Survey Aerial Mapping Utilities Investigation (SUE) Geotech Lighting Landscaping Totals 174,899.00$ 10,425.00$ 40,200.00$ -$ -$ 120,719.00$ -$ -$ -$ 3,555.00$ -$ -$ -$ 1 Concept Development 38,905.00$ 6,920.00$ 28,430.00$ -$ -$ -$ -$ -$ -$ 3,555.00$ -$ -$ -$ 2 Database Preparation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Environmental Document 113,118.00$ 3,505.00$ 2,850.00$ -$ -$ 106,763.00$ -$ -$ -$ -$ -$ -$ -$ 4 Preliminary Plans -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5 Right of Way Plans -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 Final Plans -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 7 Construction Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 Special Studies -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 9 Public Involvement 22,876.00$ -$ 8,920.00$ -$ -$ 13,956.00$ -$ -$ -$ -$ -$ -$ -$ Prime Fixed Fee -$ -$ -$ -$ -$ Tab Name>>PM1 Rd1 Br1 Trf1 Env1 Env2 Srv1 Map1 SUE1 OMT1 Lt1 LA1 DBE (Yes or No)No No No No No No No No No No No No DBE Participation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ DBE % Contract DBE Goal %0.0% 0-Jan-1900 Phase Phase Description 12/19/2018 9:24 AM Willis Foreman Road GDOT_TO2_v7.2.xlsx Cost Summary Page 3 of 34 (SA02 – For changes greater than $20,000) November 2017 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Wolverton & Associates, Inc.,” Consultant, entered into a contract with Augusta-Richmond County on “March 6, 2018”, Project No. 340-041110-TP1809005 File Reference No. 17-265, PI No. 0013703 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Funding to provide Archaeology Survey and Report, Preliminary Right of Way Estimate, Preliminary Utility Cost Estimate, Preliminary Utility Relocation Meeting, and additional Public Involvement effort necessary to complete the concept phase of Willis Foreman Improvement Project. It is agreed that as a result of the above described modification the contract amount is increased by $174,899.00 from $1,005,512.00 to a new total of $1,180,411.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Wolverton & Associates, Inc.”, Consultant, hereby agree to said Supplemental Agreement 1 consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Wolverton & Associates, Inc. Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: Title: Augusta Richmond County Project Number(s): #340-041110-TP1809005 Supplemental Agreement Number: 1 Purchase Order Number: 18ENG546 Augusta-Richmond County, Georgia RFQ-17-265 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, . Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#3400041110-TP1809005. This request is for Supplement Agreement Number One to Wolverton & Associates, Inc., in the amount of $174,899.00 for the MPO Z230 project for Willis Foreman Road Improvement Project. Funding is available in the MPO Z230 funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. MPO Z230 1,005,520$ MPO Z230 174,900$ 1,180,420$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#340041110-TP1809005 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Willis Foreman Improvement Project 1 of 2 1/18/2019 Augusta-Richmond County, Georgia RFQ-17-265 CPB#340041110-TP1809005 CAPITAL PROJECT BUDGET Willis Foreman Improvement Project CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB MPO Z230 (1,005,520)$ (174,900)$ (1,180,420)$ 340-041110-5212115 -$ TOTAL SOURCES: (1,005,520)$ (174,900)$ (1,180,420)$ USE OF FUNDS Engineering 340-041110-5212115-TP1809005 1,005,520$ 174,900$ 1,180,420$ TOTAL USES:1,005,520$ 174,900$ 1,180,420$ 2 of 2 1/18/2019 Engineering Services Committee Meeting 2/12/2019 1:10 PM Willis Foreman Road Improvements Project Design Services for Road Widening and Reconstruction Department:Engineering Presenter: Caption:Approve Supplement funding (SA1) for Engineering Concept Phase (design phase 1) of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $174,899.00 for the Willis Foreman Improvement Project as requested by the AED. RFQ 17-265 Background:This project is listed in the Transportation Improvement Program (TIP). Willis Foreman Road is a two-way rural collector with a total of two through lanes. The proposed project provides connectivity between two urban major arterials (US 1 and US 25). The purpose of this project is to improve traffic flow and public safety and minimize traffic congestion by increasing the capacity and providing improvements along Willis Foreman Road between SR4/US1 and SR121/US25. Project Improvements include widening up to four lanes with landscaped medians and turn lanes as needed, widening the bridge over Spirit Creek (if needed), major intersection improvements and adding curb and gutter, sidewalks and street lights . In March 2018, Augusta Commission awarded Willis Foreman Design Professional Services to Wolverton & Associates. Analysis:Project is under design. A phased design approach is adopted as result of GDOT project oversight and federal funding. On March 6, 2018 Augusta Commission approved funding for design concept phase initial tasks. Design data collection efforts are in progress and now there is a need for initiating Archeological Survey and various cost estimating tasks. Funds are needed to complete these selected tasks. Financial Impact:MPO Z230s funds. Augusta MPO through GDOT identified federal and state funding source to complete engineering design phase. It is a reimbursable expense. Augusta entered in an agreement (Project Framework Agreement) with GDOT for utilizing federal and state funding for the project up to the amount of $1,500,000.00 for completing Design Concept (Phase 1). Alternatives:2). Do not approve and abandon the project. Recommendation:Approve Supplement funding (SA1) for Engineering Concept Phase (design phase1) of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $174,899.00 for the Willis Foreman Improvement Project as requested by the AED. Funds are Available in the Following Accounts: MPO Transportation Improvement Program Z230 S funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CPB# 328-041110-218825903 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: in GDOT Supplement construction for the project. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase V 4,000,000$ Fund Balance SPLOST V 2,000,000$ GDOT Supplement Funds 688,690$ 6,688,690$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) PI #0015976 Section 1: Approve to Supplement Construction Contract to Beam's Contracting, Inc in the amount of $688,684.00 for completing the needed supplemental Improvements for Wrightsboro Road Widening Improvements project (Marks Church Rd to Augusta West Pkwy) as requested by AED. Funding Bid item #18-127 1 of 2 1.10.2019 CPB# 328-041110-218825903 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) CPB AMOUNT CPB NEW SOURCE OF FUNDS ADDITION CPB SPECIAL 1% SALES TAX, PHASE V ($4,000,000) ($4,000,000) WRIGHTSBORO ROAD FUND BALANCE SPLOST V ($2,000,000) ($2,000,000) GDOT SUPPLEMENT ($688,690) ($688,690) TOTAL SOURCES: ($6,000,000) ($688,690) ($6,688,690) USE OF FUNDS CONSTRUCTION 325-04-1110-5414110 $6,000,000 $688,690 $6,688,690 TOTAL USES: $6,000,000 $688,690 $6,688,690 2 of 2 1.10.2019 Engineering Services Committee Meeting 2/12/2019 1:10 PM Wrightsboro Road Widening Improvements Project (Marks Church Road to Augusta West Parkway) Department:Engineering Presenter: Caption:Approve to Supplement Construction Contract to Beam’s Contracting, Inc. in the amount of $688,684.00 for completing needed supplemental Improvements for Wrightsboro Road Widening Improvements Project (Marks Church Rd to Augusta West Pkwy) as requested by AED. Bid Item 18-127. Background:Wrightsboro Road Widening Improvements project is an approved SPLOST project. This project consists of roadway widening and intersection modifications for Wrightsboro Road from Augusta West Parkway to Marks Church Road. The Augusta Commission awarded this contract on May 15, 2018. The project is under construction and field engineering revealed a need for additional grading and paving and traffic signal cabinets upgrade. Additional grading and paving is necessary for safe roadway operation connectivity between two sections of Wrightsboro Road (between this under construction section and section West of Augusta West Pkwy). The project improvements include the addition of turn lanes, bicycle lanes, sidewalks, landscaped medians, traffic and pedestrian signals and contraflow left turn lanes for improving the I-520 intersection. The contraflow left design for the two I-520 on-ramps will result in greater vehicle queuing length, thus improving traffic flow through the corridor. Analysis:The project is under construction and roadway improvements are in progress. Additional of identified supplement work is critical for completing roadway improvements as intended for enhancing roadway operation and safety. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:Funds are available in Project Funds in GDOT Supplement construction funds for Wrightsboro Rd. Alternatives:Do not complete the project. Recommendation:Approve to Supplement Construction Contract to Beam’s Contracting, Inc. in the amount of $688,684.00 for completing needed supplemental Improvements for Wrightsboro Road Widening Improvements Project (Marks Church Rd to Augusta West Pkwy) as requested by AED. Bid Item 18-127. Funds are Available in the Following Accounts: Construction Funds-GDOT Supplement 325-041110- 5414110/218825903-5414110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 2/12/2019 1:10 PM City's Goat Program Department: Presenter:Commissioner Marion Williams Caption:Update from Augusta Engineering Department regarding the city's goat program. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: