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HomeMy WebLinkAbout2018-07-10 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 7/10/2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-012- 00-0) 2420 Boykin Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 2. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-020- 00-0) 4272 Windsor Spring Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-021- 00-0) 4264 Windsor Spring Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-014-00-0) 4257 James Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-023-04-0) 4252-E Windsor Spring Road. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Law Department. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 6. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-022-00-0) 4254 Windsor Spring Road. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Law Department. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 7. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-023-00-0) 4252 Windsor Spring Road. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Law Department. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 8. Approve Agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. (Referred from June 12 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 9. Approve the recommendations for enhancements to the Vacant Lot Program including the increase of fees charged and authorize the drafting of revisions to the ordinance. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 10. Motion to approve the minutes of the Engineering Services Committee held on June 12, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 11. Presentation by Ms. Patricia Scott regarding sewer connection fees/connection/purchase of land/access to the project from her land and the water accumulation on her property at 2432 Boykin Road. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Law Department. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 12. Discuss Storm Water Fee. (Deferred from the June 19 Commission meeting requested by Commissioner Marion Williams) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the committee that this item be referred to the next committee meeting. 13. Consider approval of purchase of Water Optimization Software Subscription for Augusta Utilities - Facilities Maintenance Division. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes www.augustaga.gov Engineering Services Committee Meeting 7/10/2018 1:10 PM Attendance 7/10/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from Edward M. Henderson, Jr. Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-012-00-0) 2420 Boykin Road. Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,122 square feet of permanent easement and 2,170 square feet of temporary construction easement. The appraised value is $640.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from Margaret Rushton Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-020-00-0) 4272 Windsor Spring Road. Background:The City has been unable to reach an agreement with the property owner and therefore in order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. permanent easement and 5,066 square feet of temporary construction easement. Analysis:Condemnation is necessary in order to acquire the required property Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from Margaret Rushton Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-021-00-0) 4264 Windsor Spring Road. Background:The City has been unable to reach an agreement with the property owner and therefore in order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. permanent easement and 4,982 square feet of temporary construction easement. Analysis:Condemnation is necessary in order to acquire the required property Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from Novelle Skerritt Department:Law Presenter:Andrew MacKenize Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-014-00-0) 4257 James Drive. Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,132 square feet of permanent easement and 4,995 square feet of temporary easement. The appraised value is $213.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from the Estate of Betty Jean Nixon Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-023-04-0) 4252-E Windsor Spring Road. Background:The City has been unable to reach an agreement with the property owner and therefore in order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. permanent easement and 2,491 square feet of temporary easement. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement and temporary easement to Richmond County, Georgia from Living Word Christian Center of Hephzibah, Inc. Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-022-00-0) 4254 Windsor Spring Road. Background:The City has been unable to The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 5,015 square feet of permanent easement and 5,015 square feet of temporary easement. The appraised value is $4,513.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Acquisition of permanent easement to Richmond County, Georgia from Patricia Ann Scott Department:Law Presenter:Andrew MacKenzie Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-023-00-0) 4252 Windsor Spring Road. Background:The City has been unable to reach an agreement with the property owner and therefore in order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. permanent easement. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/10/2018 1:10 PM Approve Agreement for Delivery of Water Through the Augusta Canal Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. (Referred from June 12 Engineering Services Committee) Background:Historically, non­municipal users of water from the Augusta Canal have withdrawn that water under an agreement that defined the terms under which the water will be delivered and used. The Augusta Canal Authority is now in control of all three of the remaining power generation facilities on the canal. We have developed the attached agreement, based on the provisions of the previous agreements, to define the terms under which we provide canal water for their use. Analysis:This agreement documents a clear understanding between Augusta and the Augusta Canal Authority regarding the delivery of water to facilities under the control of the Canal Authority. Financial Impact:No financial impact Alternatives:None Recommended Recommendation:We recommend the approval of this agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. Funds are Available in the Following Accounts: No financial impact REVIEWED AND APPROVED BY: Update on Interdepartmental Activities – an Ongoing Process of Continued Improvement ENVIRONMENTAL SERVICES KEEP AUGUSTA BEAUTIFUL PLANNING AND DEVELOPMENT – CODE ENFORCEMENT RICHMOND COUNTY MARSHAL’S OFFICE 1 Goals Identified in April 2017 Code Enforcement: ◦Create a tiered system for illegal sign violations –complete ◦Fund additional resources (Lexus Nexus) to better locate property owners -complete ◦Work with the Tax Commissioner’s office to require current mailing information with submitting online payments -complete ◦Host semi-annual training for real estate and property managers –in development Richmond County Marshal’s Office: ◦Restructure the operations division to maximize manpower dedicated to enforcement efforts and develop a team approach -complete ◦Public education campaign on new aggressive enforcement strategies -complete ◦Engage community and neighborhood leaders to gain community buy-in -complete 2 April 2017 Goals, continued Public Education and Involvement: ◦Interact regularly with the public in support of the anti-littering campaign -ongoing ◦Partner with BOE to engage students and staff in anti-littering efforts –in development ◦Reinstate the Keep Augusta Beautiful organization –complete, affiliation with the national KAB organization expected in the next 6 months Many recommendations in this presentation that were not adopted at the time… Departments have found creative ways to partner with other agencies to achieve greater enforcement, mitigate blight, hold those that dump illegally accountable, revise ordinances, and use technology to our advantage. 3 Goals Identified in late 2017 Environmental Services ◦Increase fees for vacant lot cutting and cleaning ◦Continued partnership with RCMO and Code Enforcement to administer targeted community outreach activities -ongoing ◦Develop inter-departmental workflows –in development with IT assistance Keep Augusta Beautiful ◦Establish the organization and gain affiliation –ongoing, affiliation with national KAB expected in the next 6 months ◦Establish and administer an anti-littering campaign -ongoing ◦Partner with BOE and engage students –in development Code Enforcement ◦Develop curriculum and host training for landlords and tenants, and property management companies; make it required for repeat violators –in development 4 Marshal’s Office Statistics 5 Technology and Software Technology and software is designed to make things easier, however, Environmental Services, RCMO, and Code Enforcement are all working in different software packages. The departments approached IT for assistance: ◦Develop and analyze internal workflows to streamline processes ◦Reduce the number of applications being used and consolidate as appropriate ◦Make data available to the public thereby increasing transparency of operations 6 Environmental Services - Dumpsters Recommend Update to applicable ordinances for commercial businesses and multi-unit properties ◦Service of appropriate size and frequency is required ◦Dumpster – lid must close, water-tight, provision for large bulky item and/or yard waste collection ◦Construction dumpster is not appropriate for regular garbage services – special projects only ◦Could be via the Augusta system or privately procured ◦Penalties attached, including fees charged should Augusta provide extra collection or cleanup services 7 Division Street 8 Environmental Services Recommended Enhancements – Vacant lot process ◦Shorten or eliminate the 14-day remedy period ◦Eliminate and move to an annual notice or shorten to 10 days or less ◦Increase the lot cutting fees ◦Current fees are $50 per hour, plus $20 per job administrative fee ◦Recommend $200 per hour, plus $100 per job administrative fee ◦Increase enforcement options via ordinance revision ◦Recommend citation be issued for multiple violations each year or when the owner lives in Richmond County. ◦Identify additional resources and funding; streamline internal process ◦Partnership with LSBOP program ◦Provide list of properties in violation, that list is available to LSBOP landscapers who then contact the property owner and offer their services to remedy the overgrown vegetation. 9 Lot Cutting Fees Current: $50/labor hour and $20 administrative fee Recommended: $200/labor hour and $100 administrative fee Current program – the numbers ◦Costs (per year): $437,286 = $292,275 (contract cost) + $145,011 (ESD internal cost) ◦If the contractor averages 45 minutes per lot, billable time is $57.50 ($37.50 + $20) ◦Lots cut in 2017 = 1502 ◦1502 lots x $57.50 = $86,365 Proposed program: ◦45 minutes per lot at $200/hour = $150 + $100 administrative fee = $250 billed ◦1502 x $250 = $375,500 10 Lot Fees in Other Jurisdictions Aiken County, SC ◦Vacant with no structure – no action taken ◦Vacant with structure – 30 day nuisance order Athens-Clarke ◦No action taken by the government Columbia County, GA ◦Order to clean the lot is issued to the maintenance dept. ◦Fee of $100 per hour plus $500 administrative fee Columbus, GA ◦Warning letter issued via certified mail; lot is cut by a contractor for a set fee based on the size of the lot ◦$55-$125 per lot cut; $85 - $175 for debris cleanup Macon-Bibb, GA ◦Vacant with no structure – cut by county crew at $267.75 per hour; lien placed ◦Vacant with structure – demolition is pursued 11 Keep Augusta Beautiful Established initially as part of ESD in late 2017 Focus on gaining affiliation with Keep America Beautiful and increase community facing activities and initiatives ◦Litter survey and anti-littering campaigns ◦Great Augusta Cleanup ◦Recycling education ◦Volunteer base and coordination of cleanup activities ◦Adopt-a-spot ◦Child and family-focused outreach via BOE, school programs, and reading initiatives ◦Future initiatives include a Citizens Advisory Panel, Day of Service, Composting classes, collection events. 12 Apple Valley NA Meeting One of the Children’s Library Titles An Earth Day Presentation on Recycling @ Copeland Elem. 13 A F F I L I A T I O N S T A R T S H E R E Keep Augusta Beautiful As the new initiative grows and works toward affiliation status, we are excited to offer our citizens the Adopt A Spot and Great Augusta Clean Up programs and Composting Classes. We have partnered with great community partners to ensure that each program has each of the components needed to be successful. 14 Code Enforcement Rental Properties – Residential Challenges: maintaining minimum standards - safe and sanitary condition ◦Code Enforcement’s awareness of interior code violations ◦Tenants acceptance of the property condition ◦Owner’s reluctance to invest in the property ◦Property becomes vacant ◦Re-occupying the property without code compliance Solutions: ◦Code amendment, 2012 International Property Maintenance Code, and Georgia Amendments ◦Issue citation for failure to comply with notice of violations ◦Once property is vacant, post notice: property in violation of City codes – cannot be occupied ◦Penalty for re-occupying structure without code compliance ◦Tag water meter ◦Coordinating with HCD for potential housing arrangements ◦Nuisance ordinance: direct notice of violation 15 Code Enforcement Rental Properties – Residential (continued) Solutions: o Verify Business License ◦Assist Marshal’s Office with junk vehicles, illegal dumping and litter ◦Host training for real estate and property management companies ◦Scheduled for August 9th ◦Host training for tenants ◦Date to be determined 16 Code Enforcement 17 Training Class / August 9, 2018 Beasley Room Municipal Building Rental Properties: Property Maintenance Codes & Landlord’s Responsibilities (Tentative topics) a. IPMC, recent code amendments b. Code compliance c. Lease agreements d. Tenants obligations e. Business License Requirement Court Hearings by Type and Year 18 2013 2014 2015 2016 2017 Public Officer Hearing / Demolition 94 70 110 136 215 Magistrate Court / Property Maintenance 17 41 76 116 154 0 50 100 150 200 250 1 2 3 4 5 6 7 8 Demolition Permits 61 82 8 1 11 8 3 7 Int'l Prop Maint Code (7-1-16)291 155 83 23 85 97 71 63 IPMC Minimum Housing 49 58 1 3 36 7 4 Mothball Letter 4 3 0 0 0 0 0 0 Nuisance 237 152 74 55 136 88 53 54 Personal Care Homes > 3 0 5 0 0 2 1 0 1 Zoning 22 8 14 8 9 10 5 12 0 50 100 150 200 250 300 350 Cases by Commission District 2017 19 Engineering Services Committee Meeting 7/10/2018 1:10 PM Approve the Recommendations for Enhancements to the Vacant Lot Program including the Increase of Fees Charged, and authorize the drafting of revisions to the ordinance. Department:Environmental Services Presenter:Lori Videtto Caption:Approve the recommendations for enhancements to the Vacant Lot Program including the increase of fees charged and authorize the drafting of revisions to the ordinance. Background:The Environmental Services Department has been inspecting and providing the cutting services for vacant lots since 2012. The fees for this service were set at that time, and have not increased. The current fees for lot cutting are a $20 Administrative fee, $50 per hour for contractor services, and/or $50 per hour for an inmate crew. It is recommended at this time for the fees to be increased to $100 Administrative fee per job per property; and $200 per hour for contractor services or inmate crew services. Also, the ordinance has been changed a couple of times – which adjusted the waiting/remedy period, but provided for no designated citation authority to address the repeat violators. These recommendations were discussed at the workshop/bus tour held on June 21, 2018 and are brought forward for approval. Analysis:The cutting and cleaning of vacant lots is an ongoing issue for Augusta. ESD provided cutting and cleaning services to approximately 1502 lots in 2017 (some are cut more than once); however there are so many more that still need to be cut. The average time to cut a lot in 2017 was 45 minutes. With the $20/ $50 rate structure; and the fact that most of the lots take less than one hour to cut, the current fees are not a deterrent, and the fees do not cover the costs of the program. Secondly, the ordinance requires some updates to include an adjustment to the remedy period, which is currently 14 days. This is the time that Augusta has to wait before taking action to cut/clean the property, after certified mail is sent to the property owner of record. The recommendation is to shorten the period to 10 days, however, eliminating the remedy period entirely is also an option for consideration. Also, the ordinance currently has no options for enforcement. Many of the lots are cut repeatedly with no consequence to the owner. ESD is recommending the authority to have the Marshal’s Office issue a citation for multiple violators in a calendar year. Finally, ESD will be working closely with the Information Technology department to evaluate our business processes and also closely reviewing the departmental processes with a goal of reducing the internal costs associated with the program. Financial Impact:There is no additional cost to the Department at this time, however the increase in fees will allow the program to become more financially viable. Alternatives:1. Increase the vacant lot fees to $100 administrative fee per job and $200 per hour for contract services and inmate crew services starting January 1, 2019. Also authorize the revision to the ordinance to allow for increased enforcement options and a shortening of the remedy period. 2. Do not authorize the changes to fees and the ordinance revision. This will allow the program to function as it is today, but it will continue to lose money year over year, jeopardizing the overall viability of the program. Recommendation:Increase the vacant lot fees to $100 administrative fee per job and $200 per hour for contract services and inmate crew services starting January 1, 2019. Also authorize the revision to the ordinance to allow for increased enforcement options and a shortening of the remedy period. Funds are Available in the Following Accounts: There is no additional cost to the Department at this time, however the increase in fees will allow the program to become more financially viable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 611212018 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve Agreement with the Augusta Canal Authority for delivery of ltem water through the Augusta Canal. Action: Rescheduled Motions Motion Motion Type Text Motion ResultMade By Seconded By ^ Motion to Commisioner Sean CommissionerApprove approve. Frantom Grady Smith No action was taken on this motion due to the passage of the substitute motion. Motions Motion - - ---- Motion TextIype Substitute motion to refer this item to theDefer next committee meeting. Made By seconded By Motion Result Commisioner Commissioner Sean Frantom B;; ffi Passes Motion Passes 4-0. 2. Discuss the use ofprivate contractors to clean vacant lots. (Requested by Item Commissioner Marion Wittiams) Action: Approved Motions fr"rt:t" Motion Text seconded By Motion ResultMade By Motion to approve A ___^-,^ receiving this item as Commissioner CommissionrApprove iirur,,'utiorr. Ben Hasan Grady s-ithtt Passes Motion Passes 4-0. 3. Motion to approve RFQ #18-132 Selection of Engineering Firms for the Item Engineering Consultants Roster. "#::T];Motions Motion tr ,. m Motioni;;;- Motion Text Made By Seconded By Result Motion to Approve ffi3i,[Xasses ;:ffi;::f*' flTfiiltoner Sean passes 4-0. 4. Motion to approve the minutes of the Engineering Services Committee held Item on May 29,2018. Action: Approved Motions Motion t- ,. m Motion;----- Motion Text Made By Seconded By Resultrype Motion to a ___^_-^ approve. Commisioner CommissionerApprove Motion passes Sean Frantom Grady Smith Passes 4-0. 5. Receive recommendation from the Engineering Department staff Item regarding the traffic issues presented by Ms. Shante Brown concerning Action: Willhaven Estates, Haynes Station and Sims Landing. Rescheduled Motions X:j:" Motion Text Made By seconded By Motion I YPe ---- -J Result Motion to refer this item to theDefer commission meetin commissioner commisioner on June 2g. g Grady s*itf, Sean Frantom Passes Motion Passes 4-0. 6. Discuss Storm Water Fee. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Motion Text Made By seconded By f"'.'Ji,''t'ype Motion to approve Approve ffi#lf;thisitemas ;:fffi:;f*' ff#Tff,tT passes Motion Passes 4-0. 7. Approve Appointment of RFP #18-300 for the Design and Concept for the ltem Whitewater/Savannah River to Mclaughlin Whitewater Design Group. Action: Approved Motions Motion r- m Motion;----- Motion Text Made By Seconded ByrYPe "--- -" Result Motion to A .^_-^--^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Grady smith Passes 4-0. www.auqustaqa.qov Engineering Services Committee Meeting 7/10/2018 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on June 12, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) ation for Individual/Presenter Making the Request: ion/Topic of Discussion to be placed on thg Agenda: n 6 Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov v Pk{,1""k6(p&.€{t7;Kthhg adtlL).3) to )'n Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. *F Co*mission Public Safety Committee Public Services Committee Administrative Services Committee L/ Engineering Services Committee Finance Committee Name: Address: Telephone Number: Fax Number: E-MailAddress: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Engineering Services Committee Meeting 7/10/2018 1:10 PM Patricia Scott Department:Clerk of Commission Presenter: Caption:Presentation by Ms. Patricia Scott regarding sewer connection fees/connection/purchase of land/access to the project from her land and the water accumulation on her property at 2432 Boykin Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/10/2018 1:10 PM Storm Water Fee. Department: Presenter: Caption:Discuss Storm Water Fee. (Deferred from the June 19 Commission meeting requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/10/2018 1:10 PM Water Network Optimization Software Subscription Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approval of purchase of Water Optimization Software Subscription for Augusta Utilities - Facilities Maintenance Division. Background:The Augusta Utilities Facilities Maintenance Division utilizes InSource Solutions Wonderware software to control and monitor our water and sewer systems. The software, installed on our computers, operates our Water Plants, Distribution System, Sewer Plants and Sewer Collection Systems in Richmond County and Fort Gordon. We are proposing to add InSource Solutions Water Network Optimization subscription software as an additional component. Analysis:The Water Network Optimization software subscription will add an additional feature and provide Augusta Utilities the means to simulate water distribution scenarios to proactively optimize our water network for operational performance, customer demand and reaction to emergencies. The proposed software purchase and annual license and support maintenance contract would be renewable each year for five years. Financial Impact:Funding in the amount of $49,400 is available from accounts: 5060435801–5424910. This is a five year annual contract price, renewable each year for the next five years. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities recommends Commission approval to purchase the Water Network Optimization software module to enhance our water distribution service to our Augusta-Richmond County and Fort Gordon customers. Funds are Available in the Following Accounts: Funds are available in the following accounts: 5060435801- 5424910 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission