The URL can be used to link to this page

Home My WebLink About2018-06-12 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/12/2018 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve Agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commisioner Sean Frantom Commissioner Grady Smith No action was taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Substitute motion to refer this item to the next committee meeting. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 2. Discuss the use of private contractors to clean vacant lots. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Motion to approve RFQ #18-132 Selection of Engineering Firms for the Engineering Consultants Roster. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 4. Motion to approve the minutes of the Engineering Services Committee held on May 29, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 5. Receive recommendation from the Engineering Department staff regarding the traffic issues presented by Ms. Shante Brown concerning Willhaven Estates, Haynes Station and Sims Landing. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the Commission meeting on June 28. Motion Passes 4-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 6. Discuss Storm Water Fee. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 7. Approve Appointment of RFP #18-300 for the Design and Concept for the Whitewater/Savannah River to McLaughlin Whitewater Design Group. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes www.augustaga.gov Engineering Services Committee Meeting 6/12/2018 1:10 PM Attendance 6/12/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/12/2018 1:10 PM Approve Agreement for Delivery of Water Through the Augusta Canal Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. Background:Historically, nonmunicipal users of water from the Augusta Canal have withdrawn that water under an agreement that defined the terms under which the water will be delivered and used. The Augusta Canal Authority is now in control of all three of the remaining power generation facilities on the canal. We have developed the attached agreement, based on the provisions of the previous agreements, to define the terms under which we provide canal water for their use. Analysis:This agreement documents a clear understanding between Augusta and the Augusta Canal Authority regarding the delivery of water to facilities under the control of the Canal Authority. Financial Impact:No financial impact Alternatives:None Recommended Recommendation:We recommend the approval of this agreement with the Augusta Canal Authority for delivery of water through the Augusta Canal. Funds are Available in the Following Accounts: No financial impact REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/12/2018 1:10 PM Contractors Clean Vacant Lots Department: Presenter:Commissioner Marion Williams Caption:Discuss the use of private contractors to clean vacant lots. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 of 1 RFQ 18‐132 Engineering Consultant Services Rosters Category 1 – Water Distribution System and Wastewater Collection System Analysis and Design, including Pumping Stations: A & S Engineering, LLC Constantine Engineering, Inc. Cranston Engineering Group, P.C. Goodwyn, Mills and Cawood, Inc. Infrastructure Systems Management, LLC Johnson, Laschober & Associates, P.C. W.K. Dickson & Company, Inc. W.R. Toole Engineers, Inc. Zimmerman, Evans & Leopold, Inc. Category 2 – Water Treatment Plants: Goodwyn, Mills and Cawood, Inc. Hazen and Sawyer Jacobs Engineering Group, Inc. Category 3 – Wastewater Treatment Plants: Constantine Engineering, Inc. Goodwyn, Mills and Cawood, Inc. Hussey, Gay, Bell & DeYoung, Inc. Jacobs Engineering Group, Inc. Category 4 – Wastewater Collection System Modeling: CDM Smith, Inc. Constantine Engineering, Inc. Jacobs Engineering Group, Inc. Category 5 – Wastewater Collection System Flow Monitoring: McKim & Creed, Inc. W.K. Dickson & Company, Inc. Woolpert, Inc. Category 6 – Surveying: Cranston Engineering Group, P.C. Moreland Altobelli Associates, LLC Woolpert, Inc. W.R. Toole Engineers, Inc. Request for Qualifications Request for Qualifications will be received at this office until Tuesday, February 20, 2018 @ 3:00 p.m. for furnishing: RFQ 18-132 Engineering Consultant Services for Augusta, GA – Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference will be held on Wednesday, February 7, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, February 8, 2018, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for Qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 11, 18, 25, February 1, 2018 Metro Courier January 17, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendums 1-2 Original 7 Copies 787 Engineering 1450 Greene Street, Suite 80 Augusta, GA 30901 Yes 1270805 Yes Yes Yes Yes Pond & Company 621 NW Frontage Road, Suite 320 Augusta, GA 30907 Yes 175046 Yes Yes Yes Yes Jacob Engineering 10 10th Street NW, Suite 1400 Atlanta, GA 30309 Yes 11557 Yes Yes Yes Yes Goodwyn Mills Cawood 6120 Powers Ferry Rd., NW, Ste 350 Atlanta, GA 30339 Yes 425070 Yes Yes Yes Yes Hazen and Sawyer 4011 Westcase Blvd Raleigh, NC 27607 Yes 70249 Yes Yes Yes Yes Woolpert 11301 Carmel Commons Blvd Charlotte, NC 28226 Yes 11815 Yes Yes Yes Yes AECOM 101 Research Dr Columbia, SC 29203 Yes 411650 Yes Yes Yes Yes Black & Veatch 11000 Regency Parkway, Suite 410 Cary, NC 27518 Yes 11557 Yes Yes Yes Yes W & A Engineering 2470 Daniells Bridge Rd., Suite 161 Athens, GA 30606 Yes 228645 Yes Yes Yes Yes A&S Engineering P.O. Box 243 Evans, GA 30809 Yes 340435 Yes Yes Yes Yes EMC Engineering Services 10 Chatham Center South Suite 100 Savannah, GA 31405 Yes 324745 Yes Yes Yes Yes Hussey Gay Bell 329 Commercial Drive Savannah, GA 31406 Yes 398475 Yes Yes Yes Yes WR Toole Engineers 1005 Broad St., Suite 200 Augusta, GA 30901 Yes 62985 Yes Yes Yes Yes Constantine Engineering 1988 Lewis Turner Blvd Fort Walton Beach, FL 32547 Yes 104087 Yes Yes Yes Yes WK Dickson 1450 Greene St., Suite 225 Augusta, GA 30901 Yes 110665 Yes Yes Yes Yes RFQ #18-132 Engineering Consultant Services for the Augusta, GA – Utilities Department RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 77 Total Number Specifications Download (Demandstar): 13 Total Electronic Notifications (Demandstar): 335 Total Number Secifications Mailed to Local Vendors: 19 Pre Bid Conference: 29 Total packages submitted: 24 Total Noncompliant: 1 Page 1 of 2 18-132 Official RFQ Tab OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendums 1-2 Original 7 Copies RFQ #18-132 Engineering Consultant Services for the Augusta, GA – Utilities Department RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 77 Total Number Specifications Download (Demandstar): 13 Total Electronic Notifications (Demandstar): 335 Total Number Secifications Mailed to Local Vendors: 19 Pre Bid Conference: 29 Total packages submitted: 24 Total Noncompliant: 1 Southern Land Surveyors 4571-A Cox Rd Evans, GA 30809 Yes No / Non- Compliant Yes Yes Yes Yes CDM Smith 1715 North West Shore Blvd. Suite 8 Tampa, FL 33607 Yes 32909 Yes Yes Yes Yes Moreland Altobelli Associates 2450 Commerce Ave Duluth, GA 30096 Yes 53328 Yes Yes Yes Yes McKim & Creed 9960 W Sam Houston Pkwy S Houston, TX 77099 Yes 68813 Yes Yes Yes Yes Infrastructure Systems Mgt 1557 Broad St Augusta, GA 30901 Yes 1266225 Yes Yes Yes Yes JLA 1296 Broad St Augusta, GA 30901 Yes 226309 Yes Yes Yes Yes Cranston Engineering 452 Ellis St Augusta, GA 30901 Yes 64684 Yes Yes Yes Yes Zel Engineering 435 TelFair St Augusta, GA 30901 Yes 257101 Yes Yes Yes Yes Page 2 of 2 18-132 Official RFQ Tab OFFICIAL VENDORS 1. Water Distribution System and Wastewater Collection System Analysisi and Disgn, Including Pumping Stations 2. Water Treatment Plants 3. Wastewater Treatment Plants 4. Wastewater Colleciton System Modeling 5. Wastewater Collection System Modeling 6. Surveying 787 Engineering 1450 Greene Street, Suite 80 Augusta, GA 30901 210.0 177.5 150.0 A&S Engineering P.O. Box 243 Evans, GA 30809 367.5 312.5 AECOM 101 Research Dr Columbia, SC 29203 295.0 295.0 295.0 Black & Veatch 11000 Regency Parkway, Suite 410 Cary, NC 27518 300.0 312.5 300.0 312.5 CDM Smith 1715 North West Shore Blvd. Suite 8 Tampa, FL 33607 305.0 325.0 317.5 375.0 Constantine Engineering 1571 Broad St., Suite C Augusta, GA 30904 405.0 347.5 405.0 390.0 347.5 Cranston Engineering 452 Ellis St Augusta, GA 30901 417.5 417.5 EMC Engineering Services 10 Chatham Center South Suite 100 Savannah, GA 31405 310.0 315.0 Goodwyn Mills Cawood 6120 Powers Ferry Rd., NW, Ste 350 Atlanta, GA 30339 405.0 405.0 405.0 347.5 347.5 Hazen and Sawyer 4011 Westcase Blvd Raleigh, NC 27607 300.0 362.5 312.5 320.0 Hussey Gay Bell 329 Commercial Drive Savannah, GA 31406 320.0 362.5 320.0 Infrastructure Systems Mgt 1557 Broad St Augusta, GA 30901 405.0 Jacob Engineering 10 10th Street NW, Suite 1400 Atlanta, GA 30309 320.0 362.5 362.5 362.5 Johnson Lashober & Associates 1296 Broad St Augusta, GA 30901 405.0 McKim & Creed 4536 Nelson Brogdon Blvd. Building E, Suite 2 Sugar Hill, GA 30518 300.0 312.5 312.5 367.5 312.5 Moreland Altobelli Associates 2450 Commerce Ave Duluth, GA 30096 362.5 Pond & Company 621 NW Frontage Road, Suite 320 Augusta, GA 30907 315.0 275.0 W & A Engineering 2470 Daniells Bridge Rd., Suite 161 Athens, GA 30606 280.0 292.5 WK Dickson 1450 Greene St., Suite 225 Augusta, GA 30901 392.5 342.5 377.5 Woolpert 11301 Carmel Commons Blvd Charlotte, NC 28226 320.0 320.0 362.5 362.5 WR Toole Engineers 1005 Broad St., Suite 200 Augusta, GA 30901 392.5 392.5 Zel Engineering 435 TelFair St Augusta, GA 30901 355.0 300.0 312.5 RFQ #18-132 Engineering Consultant Services for the Augusta, GA – Utilities Department RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m. Page 1 of 1 18-132 Scores Matrix Cumulative - Agenda Engineering Services Committee Meeting 6/12/2018 1:10 PM Engineering Consultant Services for Augusta, Georgia – Augusta Utilities Department Department:Utilities Presenter:Tom Wiedmeier Caption:Motion to approve RFQ #18-132 Selection of Engineering Firms for the Engineering Consultants Roster. Background:The intent of this solicitation is to establish a roster of qualified engineering firms in six categories from which Augusta Utilities will solicit proposals for future engineering design work. Analysis:AUD has evaluated all proposals submitted and developed the attached roster of engineering firms for the six categories of engineering work. Financial Impact:No funding is being approved at this time, Augusta Utilities will provide funding sources as projects are awarded to individual Engineering Firms at a later date. Alternatives:Rejection of the RFQ Engineering Firm Roster Selection. This would delay the Utility Departments Ability to execute the design of projects throughout Augusta-Richmond County. Recommendation:Recommend Approval of RFQ #18-132 and the selected Engineering Consultant Roster. Funds are Available in the Following Accounts: No funding is being approved at this time, Augusta Utilities will provide funding sources as projects are awarded to individual Engineering Firms at a later date. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 512912018 ATTENDANICE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve entering into a Mowing and Maintenance Agreement as well as an Item Indemnity Agreement with the Georgia Department of Transportation in Action: conjunction with TIA funded l5th Street Pedestrian Improvements Project as Approved requested by AED. Motions ryJ:"' Motion Text Made By Seconded By Motion to ^ aDDrove.APProve vtotion passes 4_0. Commissioner Commisioner Sean passes Ben Hasan Frantom Motion Result 2. Approve funding for Preliminary and Final Engineering Phases of Design Item Consultant Supplemental Agreement to Civil Services, Inc. in the amount of Action: $715,495.85 for 5th Street Bridge over the Savannah River (Bridge Repair and Approved Restoration) as requested by AED. Motions Motion Motion Textrype Motion to ^ aDDrove.APProve vtotio, passes 4-0. Made By Commissioner Ben Hasan Seconded By fffii Commisioner Serrranrom n' Pu"t' 3. Award Bid Item 17-271 for a Replacement Raw Water Pump #5 at Goodrich Item Street Raw Water Pumping Station to Gicon Pumps & Equipment, Inc. Action: Approved Motions Motion Type Approve 4. Award Bid Item 17-285 for 7.5kw Generators to Border States Industries.Item Action: Approved Motions Motion Type Approve 4-0. 5. Award Bid Item 17-290 for a Rough Terrain Telescopic Forklift to United ItemRentals. Action: Approved Motions Motion Type Approve 6. Award Bid Item 17-291for SCADA Computer Server to Insource Solutions. Item Action: Approved Motion Text Made By Seconded By Motion to approve. Commissioner Commisioner Sean Motion Passes Ben Hasan Frantom 4-0. Motion Text Made By Seconded By Motion toapprove. Commissioner Commisioner Sean Motion Passes Ben Hasan Frantom Motion Text Made By Seconded By Motion to approve. Commissioner Commisioner Sean Motion Passes Ben Hasan Frantom 4-0. Motion Result Passes Motion Result Passes Motion Result Passes Motions r#:" Motion rext Made Bv Approve seconded By Motion Result Passes Motion to Commissioner Commisioner Seanapprove. Ben Hasan Frantom Motion Passes 4-0. 7. Receive as information an update on Traffic Engineering's review of the Item request to determine the volume of traffic on Camilla Avenue and report on Action: the existing pavement's condition. (Deferred from the May 8, 2018 Approved meeting.) Motions Motion Motion Text Made By seconded By HIil'l'ype Motion to approve placing Camilla Avenue at the top of the list to make the repairs to the portion of the road in Richmond A -_-^_.^ County and contacting Commissioner CommisionerApprove Columbia County about Ben Hasan Sean Frantom Passes making repairs to their portion of the road so that the work could all be done at the same time. Motion Passes 4-0. 8. Mr. Donovan Thompson regarding a request for a new sewer line for existing Item septic tank system. Action: Approved Motions Motion Motion Text Made By Seconded By fJjilrype Motion to approve Approve iltr#lf; this item as ;:rffi3f*' 3:f;Iffiiil" passes Motion Passes 4-0. 9. Approve supplemental funding of current Sediment Dredging and Disposal Item Construction Services Two-Phase Contract Phase I (Heirs Pond) and Phase 2 Action: (Lake Aumond) in the amount of $1 million. Also Authorize executing Phase Approved 2 (Lake Aumond) of the current contract. RFP l7-301. 10. Motion to approve the minutes of the Engineering Services Committee held Item on May 8, 2018. Action: Approved Motions rr"J:'" Motion rext Made Bv Motion to . aDDrove.APProve vtotion Passes 4-0. Motions fr'J:"' Motion rext Made Bv Motion to . aDDrove.APProve vtotiorrPasses 4-0. Motions f#:" Motion rext seconded By Motion Result Commissioner Commisioner Sean passes Ben Hasan Frantom seconded By Motion Result Commissioner Commisioner Ben Hasan Sean Frantom Passes 11. Update/report from the Directors of Recreation and Engineering regarding ltem the current task of cutting and the overall Management Plan for the regular Action: maintenance (overgrowth) of trees and shrubbery on Broad Street. Approved (Referred from the May 8,2018 Engineering Services Committee) Approve Motion to approve receiving this item as information. Motion Passes 4-0. policy for vacant lot Motion Text Made By Motion to approve Commissioner receiving this item as Ben Hasan Made By Seconded By Commissioner Commissioner Ben Hasan Grady Smith Motion Result Passes 12.Consider Fennoy) Motions Motion Type Approve cleaning. (Requested by Commissioner Bill Item Action: Approved Seconded By Commisioner Sean Frantom Motion Result Passes information. Mr. Smith out. Motion Passes 3-0. 13. Approve to Supplement Construction Contract with Reeves Construction Co. Item in the amount of $1,060,158.00 to cover additional cost for Resurfacing Action: Olive Road (Gordon Hwy to White Rd.) and Center West Parkway Approved (Sherwood Dr. - Bertram Rd.) as requested by AED. Bid: 17-243. Motions Motion Motion TextType Motion to ^ approve.APProve Motion passes 4-0. 14. Presentation by Ms. Shante regarding traffic issues for Landing. Motions Motion Motion Text't'ype Motions f#:'" Motion rext seconded By Motion ResultMade By Commissioner Commisioner Ben Hasan sean Frantom Passes Brown, HOA President for Willhaven Estates, Item Willhaven Estates, Haynes Station and Sims Action: Approved Made By Seconded By fffil Motion to approve referring this item to the Engineering Department ^ for a recommendation CommisionerApprove back to the next Sean Frantom committee meeting in two weeks. Motion Passes 4-0. Commissioner William Passes Fennoy 15. Update from the Director of Utilities on the inoperable status of the Item water fountain and projection screens on Broad St./James Brown Blvd. along Action: with the other improvements that had been previously discussed. (Requested Approved by Commissioner Marion Williams) Motion ResultMade By Seconded By Approve Motion to approve Commisioner Commissioner passes receiving this item as Sean Frantom William Fennoy information. Mr. Smith out. Motion Passes 3-0. www.augustaga.gov Engineering Services Committee Meeting 6/12/2018 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 29, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: From: Sent: To: Subject: Attachments: Shante Brown <slbrown0321@gmail.com> Sunday, May 20,2OLB L2:O4 PM Nancy Morawski [EXTERNAL] Agenda Item request Form' agenda Item Request form.pdf Good morning, My Name is Shante Brown and I am the HOA President for Willhaven Estates. I am submitting a request to be allowed to present to the engineering committee about Traffic Issues for Willhaven estates, Haynes Siation, and Sims Landing. I can be reached at706-267-7690. Thank you, Shante Brown Willhaven Estates HOA President [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l AGENDA ITEM REQUEST FORM commission meetings: First and third ruesdays of each month - 2:00 p.m. committee meetings: Second and last Tuesdays of each month - r:00 p.m. commission/committee: (Please check one and insert meeting date) Adm inistrative Services Comm ittee_--.--.-r.:-- Engineering Services Comm ittee Finance Committee Commission Public Safety Committee Public Services Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting DateofMeeting 9. 2q. \t Date of Meeting contact Information for IndividuauPresenter Making the Requesi: Name:r\h ?r Telephone Number: Fax Number: E-MailAddress: Caption/Topic of Discussion to be placed on the Agenda: E.I-rfr +rL rr 8sLc. Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-g2l-1g20 Clerk of Commission Fax Number: 706-E2l-lg3g suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Cterk'sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations. l-i rc r.J .k Engineering Services Committee Meeting 6/12/2018 1:10 PM Shante Brown Department:Clerk of Commission Presenter: Caption:Receive recommendation from the Engineering Department staff regarding the traffic issues presented by Ms. Shante Brown concerning Willhaven Estates, Haynes Station and Sims Landing. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/12/2018 1:10 PM Storm Water Fee. Department: Presenter:Commissioner Marion Williams Caption:Discuss Storm Water Fee. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Proposal Request for Proposals will be received at this office until Tuesday, May 22, 2018 @ 11:00 a.m. for furnishing: RFP Item # 18-300 Whitewater/Savannah River Design and Concept for Augusta Georgia Recreation and Parks Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Proposal Process Firms are invited to submit documentation that establishes an ability to meet the established criteria, scope, and other requirements as described in detail in the solicitation document. The technical evaluation committee evaluates the submissions and ranks the firms based on the criteria stated in the solicitation document. The top-ranked firms (usually 3 – 5) are short listed. The technical evaluation committee will assess the in-depth responses submitted by the service providers . All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday May 16, 2018 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 120 days after RFPs have been opened, pending the execution of contract with the successful vendors. Request for Proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the Request for Proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 10, 15, 2018 Qualification s-Based Selection for Architectural & Enginee ring Services OFFICIAL VENDORS Original 8 Copies Fee Proposal Attachment B E-Verify SAVE Form Addendum 1 & 2 McLaughlin Whitewater Design Group 2480 W 26th Ave, Unit B225 Denver, Co 80211 Yes Yes Yes Yes 38431 Yes Yes Pond & Company 3500 Parkway Lane, Ste 500 Peachtree Corners, GA 30092 Yes Yes Yes Yes 175046 Yes Yes Gold Hill Whitewater Center 1275 Upper River Road Gold Hill, OR 97525 Merrick Corporate Hesdquarters 5970 Greenwood Plaza Blvd. Greenwood Village, CO 80111 Recreation Engineering & Planning 485 Arapahoe Ave. Boulder, CO 80302 Whitewater Designs 520 Commercial, Ste K Eugene, OR 97402 RFP Opening Item #18-300 Whitewater/Savannah River Design & Concept for Augusta, GA- Recreation and Parks Department RFP Due: Tuesday, May 22, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 10 Total Electronic Notifications (Demandstar): 172 Total Number Specifications Mailed Out to Local Vendors: 0 Pre Proposal Telephone Conference Attendees: NA Total packages submitted: 2 Total Noncompliant: 0 Page 1 of 1 Description Points Comments Professional Qualifications 1. State the full name and address of your organization and, if applicable, the branch office or other subordinate element that will perform, or assist in performing, the work hereunder. Indicate whether it operates as an individual, partnership, or corporation. 2. Include the name of executive and professional personnel by skill and qualification that will be employed in the work. Indicate which of these individuals you consider key to the successful completion of the project. Identify only individuals who will do the work on this project by name and title. Resumes and qualifications are required for all proposed project personnel. Qualifications and capabilities of any subconsultants must also be included. 3. State history of the firm, in terms of length of existence, types of services provided, etc. Identify the technical details which make the firm uniquely qualified for this work. 15 14.3 13.1 Past Involvement with Similar Projects The written proposal must include a list of specific experience in the project area and indicate proven ability in developing detailed designs and implementing similar projects for the firm and the individuals to be involved in the project. Provide three constructed whitewater recreation project examples designed by staff proposed to work on this project. Examples should include whitewater recreation projects that improved the overall health of the river system, included natural channel design features, improved fish habitat and facilitated sediment transport. Examples should also include narrative of how staff worked with permitting/regulatory agency in achieving desired outcome. A summary of related projects with the original deadline and cost estimate versus the actual design completion date and final cost of the design shall be included. A list of three (3) client references must be provided for similar projects recently completed. It shall include the firm/agency name, address, telephone number, project title, and contact person. 35 32.8 26.8 Work Plan A detailed work plan istobepresented which lists alltasks determined to be necessary to accomplish the work of thisproject.The work plan shalldefineresourcesneededfor each task(title andindividual person-hours)and the firm’s staff person completing the project task.In addition,theworkplan shall includea timeline scheduledepictingthe sequence andduration oftasksshowinghowthe work will be organized and executed, and items listed in section 2C. 1. The workplanshallbe sufficiently detailedand clearto identify theprogress milestones (i.e.,when project elements,measures,and deliverables are to be completed)and the extent and timing of the Augusta personnel involvement.Additional project elements suggested by the Proposer are to be included in the work plan and identified as Proposer suggested elements. 2. The work plan shall include what yourcompanyvisionsfor whitewater structures in this section of the Savannah River.Address the feasibility,look,function and costs of the completed whitewater features. 3. The work plan shall include how you will work with and gain the approval of State and Federal agencies tocomplete the permitting process.Detail how youwill collaborate withawide rangeofriver stakeholders to gain support for a successful project. 4. The work plan must identify information the Proposer will need from Augusta staff in order to complete the project. Include estimated time and resource commitment from Augusta staff. 5. The work plan shall include any other information that the Proposer believes to be pertinentbut not specifically asked for elsewhere.Also include inthe work plan,proposed steps,if any,toexpedite completion of the project. This will be given due consideration during evaluation of proposals. Inthescoringfor this section,consultants shall beevaluatedon the clarity,thoroughness,and content of their responses to the above items. Reference Considerations The selectionpanelwillcheck referencesfor top rankedfirms.A listof three (3)client referencesmust be provided for similar projects recently completed.It shall include the firm/agency name,address, telephone number, project title, and contact person. Fee Proposal Fee quotations shall be submitted in a separate,sealed,envelope as part of the proposal.Fee quotations are to include the names,title,hourly rates,overhead factors,and any other details, includinghours ofeffort foreach team memberby task,and sub-task,by which the overall andproject element costs have been derived.The fee quotation is torelateindetail toeach itemof the proposed work plan.Consultants shallbe capable ofjustifying thedetails of thefee proposalrelative topersonnel costs, overhead, how the overhead rate is derived, material and time. Augusta,Georgiawillnot evaluatethe consultingfirm based ona fee schedule fordesignservices.RFPs will only bereviewedafterthe Best ValueCriteriaareranked.A consulting firmwillbechosenbasedoff of the Evaluation Considerations and Selection Process after initial evaluation,Augusta will determine top respondents, and open only those fee proposals. Cumulative - Total Points 100 79.0 69.1 Cumulative Evaluation Sheet - RFP Opening Item #18-300 Whitewater/Savannah River Design & Concept for Augusta, GA- Recreation and Parks Department RFP Due: Wednesday, May 30, 2018 @ 12:00 p.m. McLaughlin Whitewater Design Group 2480 W 26th Ave, Unit B225 Denver, Co 80211 Pond & Company 3500 Parkway Lane, Ste 500 Peachtree Corners, GA 30092 EVALUATION SHEET 35 15 32.0 29.3 1] Engineering Services Committee Meeting 6/12/2018 1:10 PM Whitewater/Savannah River Design and Concept Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Appointment of RFP #18-300 for the Design and Concept for the Whitewater/Savannah River to McLaughlin Whitewater Design Group. Background:The New Savannah River Bluff Lock and Dam was originally constructed in 1937 by the United States Army Corp of Engineers for the purpose of facilitating commercial navigation on the upper reaches of the Savannah River to serve Augusta, GA. Commercial shipping use of the lock ceased in 1979 and as of today the structure is in disrepair and has been permanently closed by the Army Corps of Engineers. With the involvement of and guidance of the Army Corps of Engineers, Augusta seeks to make improvements for the lock and dam structure. Augusta seeks to use a holistic approach considering the Savannah River from the Lock and Dam through and including downtown Augusta, Georgia, to design whitewater features and other concepts to provide fun and entertainment for boaters, anglers, water recreation enthusiasts, and park visitors, while addressing the needs of regulators and the community at large. With this in mind, Augusta has solicited and accepted proposals from design firms to provide the initial conceptual design with the intention that future phases of work will negotiated to provide full design services. Analysis:The selection committee has reviewed and evaluated the two proposals submitted by Pond & Company and McLaughlin Whitewater Design Group and has selected McLaughlin Whitewater Design Group. The committee has negotiated with the McLaughlin Whitewater Design Group in order to expand upon the scope that was proposed to include additional services at no additional fee. Financial Impact: The selection committee has reviewed the proposal and find the amended scope and fee to be fair and reasonable. Funding in the amount of $39,977.00 is available in accounts: 507-04-3490- 5212115 Alternatives:Rejection of the selected proposal and to resolicit. Recommendation:Recommend the Commission approve RFP #18-300: Whitewater/Savannah River Design and Concept be awarded to McLaughlin Whitewater Design Group in the amount of $39,977.00 Funds are Available in the Following Accounts: Funds are available in the following accounts: 507-04-3490- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission