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Home My WebLink About2018-03-13 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 3/13/2018 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith, member. Absent: Hon. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Receive as information the update on Stormwater Services for the year ending 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Receive as information the update on Transportation Investigation Act (TIA) funded Downtown Roadway Improvements Projects Recommended Concept. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Approve Amendment No. 7 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 4. Establish subcommittee to create Demolition Inmate Work Crew to strengthen/augment current demolition activities. (Requested by Commissioner Ben Hasan) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve establishing a sub- committee to allow Commissioner Hasan to work with the Administrator's Office, Code Enforcement, the Warden and Environmental Services to develop a strategy using an inmate crew to assist with the demolition of houses throughout the City. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 5. Approve change order #2 for construction of the Goodrich Raw Water Pumping Station (RWPS) in the amount of $479,099.17. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 6. Update from Risk Management and Engineering Departments regarding repairs to damaged traffic guardrail on Tubman Home Rd. between Gordon Hwy. and Peach Orchard Road. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 7. Consider approving a Deed of Dedication for the water and sanitary sewer systems from TCA, LLC, for Longpoint Townhomes, Phase III-B. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 8. Motion to approve the minutes of the Engineering Services Committee held on February 27, 2018. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 9. Recommendation of Award for Bid Item #17-295 Fiber Optic Blower. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes Commissioner Grady Smith Commissioner Ben Hasan Passes www.augustaga.gov 3-0. 10. Approve the amount of $7,360.20 to have 15 Streetlights added to Ken Miles Dr. and Ted Tidwell Ln. in the Manchester subdivision at a cost of $225.00 per month thereafter. This is also to approve a new lighting tax district for the 63 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310.. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commissioner Ben Hasan Passes Engineering Services Committee Meeting 3/13/2018 1:20 PM Attendance 3/13/18 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 3/13/2018 1:20 PM AED Stormwater Services Program Annual Update Department:Engineering Presenter: Caption:Receive as information the update on Stormwater Services for the year ending 2017. Background:N/A Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/13/2018 1:20 PM AED TIA Funded Downtown Projects - Concept Update Department:Engineering Presenter: Caption:Receive as information the update on Transportation Investigation Act (TIA) funded Downtown Roadway Improvements Projects Recommended Concept. Background:Broad Street (Lakemont Drive to East Boundary), Greene Street (15th Street to East Boundary, 14th/Telfair Street (Reynolds to East Boundary), 13th Street (Savannah River to Laney-Walker), James Brown Boulevard (9th Street) (Reynolds Street to Laney- Walker), 6th Street (Reynolds Street to Laney-Walker Boulevard), and 5th Street (Savannah River to Gordon Highway) were approved projects of the Transportation Investment Act (TIA) of 2010. These projects are located within the downtown area and intersect with each other. On September 1, 2015 Augusta Commission awarded professional services contract to Cooper Carry for developing a downtown concept plan that will identify and set standards for infrastructure, landscaping, urban design and streetscaping, parking, utilities, and pedestrian connectivity. The concept is completed, separate design work will commence soon on each downtown project. Another relevant TIA project is Band 2 5th Street Bridge. Civil Services, Inc. (CSI) is design firm and contract was awarded on March 7, 2017. CSI performed bridge condition assessment and evaluated bridge rehabilitation alternatives within allocated funds. Recommended alternate is closing the bridge to vehicular traffic and converting it to a pedestrian bridge. Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission MEMORANDUM 1 ESG Operations 2018 Budget Proposal PREPARED FOR: Allen Saxon, AUD PREPARED BY: Paul Tickerhoof, ESG COPIES: DATE: November 29, 2017 ESG has reviewed last year’s expenditures of our wastewater treatment O&M agreement in an effort to prepare a budget for AUD’s consideration for the 2018 fiscal year. The following table summarizes 2017’s budget and ESG’s requested 2018 budget. 2017 2018 Delta Personnel Services $ 1,800,020 $ 1,800,020 $ - Administrative Expenses $ 100,000 $ 100,000 $ - Utilities $ 190,000 $ 190,000 $ - Chemicals $ 620,000 $ 620,000 $ - Materials & Supplies $ 120,000 $ 120,000 $ - Vehicles & Equipment $ 115,000 $ 115,000 $ - Outside Services $ 320,000 $ 320,000 $ - Biosolids Management $ 1,160,000 $ 1,160,000 $ - Maintenance & Repair $ 420,000 $ 420,000 $ - Total Operating Budget $ 4,845,020 $ 4,845,020 $ - Management & Admin Fee $ 581,402 $ 581,402 $ - Contractor’s Subtotal $ 5,426,422 $ 5,426,422 $ - Director’s Allowance $ 250,000 $ 250,000 $ - Management & Admin Fee $ 30,000 $ 30,000 $ - Director’s Allowance Subtotal $ 280,000 $ 280,000 $ - Total Budget $ 5,706,422 $ 5,706,422 $ - ESG is recommending no increase to the budget for 2018. As such, the base agreement amount would remain $5,760,422 annually and billed in twelve monthly installments of $480,035.16. Should you have any questions or need further clarification contact me at 770-918-6572. AMENDMENT NO. 7 to the AGREEMENT Between ESG Operations, Inc. And Augusta, Georgia For Operations, Maintenance and Management Services This Amendment is made and entered into this 1st day of January, 2018, between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia (hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is Amendment No. 7 to the Agreement dated the 16th day of December 2009, between Augusta and ESG. NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows: REPLACE Article 4.1 with the following new Article: 4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes the actual cost of the Scope of Services performed by ESG plus a Management and Administrative Fee. The base fee shall not include services which are not specifically defined by Section 2 of this Agreement. The base fee for this Amendment shall be Five Million Ninety-Five Thousand Twenty Dollars ($5,095,020) and the Management and Administrative Fee shall be Six Hundred Eleven Thousand Four Hundred Two Dollars ($611,402). The base fee and the Management and Administrative Fee shall be payable in advance in equal monthly installments and for the seventh term of this Agreement the monthly amount shall be Four Hundred Seventy- Five Thousand Five Hundred Thirty-Five Dollars and Sixteen Cents ($475,535.16). Said base fee shall be for the period beginning on January 1st, 2018 and ending on December 31st, 2018. Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and Administrative Fee shall increase proportionally with the base fee adjustments described in Articles 4.2 and 4.4. REPLACE Article 7.1 with the following new Article: 7.1 The Agreement is extended for an additional five year term which shall commence January 1, 2020 and end on December 31, 2024. Thereafter, this Agreement may be renewed by Augusta for successive five (5) year terms subject to the mutual agreement of the parties to the terms and conditions of such renewal. REPLACE Appendix F with the following new Appendix F. DELETE Appendix I in its entirety. ADD Appendix L and M. All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. Both parties indicate their approval of this Amendment by signature below. Authorized signatures: ESG OPERATIONS, INC. By: ________________________________ John Clay Sykes, PE, Principal By: ________________________________ Daniel E. Groselle, Jr., PE, Principal Date: _____________________________ AUGUSTA, GEORGIA By: ________________________________ Hardie Davis, Jr. Mayor Date: _____________________________ ATTEST: ___________________________ Clerk of Commission Date: _____________________________ Appendix F 2018 Project Budget and Staffing Plan Project Budget PERSONNEL SERVICES $ 1,800,020.00 ADMINISTRATIVE EXPENSES $ 100,000.00 UTILITIES $ 190,000.00 CHEMICALS $ 620,000.00 MATERIALS & SUPPLIES $ 120,000.00 VEHICLES & EQUIPMENT $ 115,000.00 OUTSIDE SERVICES $ 320,000.00 BIOSOLIDS MANAGEMENT $ 1,160,000.00 MAINTENANCE & REPAIR $ 420,000.00 TOTAL OPERATING BUDGET $4,845,020.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 581,402.00 CONTRACTOR’S SUBTOTAL $ 5,426,422.00 DIRECTOR’S ALLOWANCE $ 250,000.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 30,000.00 DIRECTOR’S ALLOWANCE SUBTOTAL 280,000.00 TOTAL 2018 BUDGET $ 5,706,422.00 Appendix F (Continued) 2018 Project Budget and Staffing Plan Project Staffing Plan Budgeted Position Budgeted Number Project Director 1 Assistant Project Manager 1 Operations Manager 1 Lab/SSES Manager 1 Maintenance Manager 1 Land Application Manager 1 Operators 10 Lab Analysts 2 IPP Technicians 2 Mechanics 5 Maintenance Support 3 Administrative 1 Education Specialist 2 Appendix L – JB Messerly Digester 1 Rehabilitation The JB Messerly WPCP’s Digester 1 is in need of repair. ESG proposes to install a new lid, mix pump and jet mix nozzles, sludge heater and recirculation pump consistent with proposal dated January 2, 2018. The estimated costs are as follows: Summary of Cost Estimate Item Description Cost 1 Digester Mixing $ 142,000 2 Digester Lid $ 894,000 3 Digester Piping and Misc. $ 90,150 4 Sludge Heater and Recirculation $ 313,500 5 Digester Walls $ 317,000 Subtotal $ 1,756,650 6 Tax $ 99,596 7 Design $ 131,749 8 Contingency $ 263,498 Sub-Total $ 2,251,493 10 Mark Up $ 190,776 Total $ 2,442,269 ESG’s cost estimate is Two Million Four Hundred Forty-Two Thousand Two Hundred Sixty-Nine dollars (2,442,269) inclusive of a nine percent markup. ESG will invoice Augusta monthly based on the actual cost incurred for this work. Appendix M – JB Messerly Dewatering Rehabilitation The JB Messerly WPCP’s dewatering equipment has reached the end of its useful service life. ESG is proposing to remove the existing equipment, install three new 2M belt filter presses and control system, one sludge feed pump and associated piping, construct a building around the equipment, replace the sludge conveyor system and enhance the polymer feed system consistent with proposal dated January 2, 2018. The estimated costs are as follows: Summary of Costs Estimate Item Description Cost 1 Belt Filter Press Installation $ 1,420,550 2 Building $ 375,000 3 Sludge Conveyance $ 177,500 4 Polymer Feed $ 31,000 Subtotal $ 2,004,050 6 Tax $ 133,000 7 Design $ 135,000 8 Contingency $ 274,382 Sub-Total $ 2,546,432 10 Mark Up $ 213,243 Total $ 2,759,675 ESG’s cost estimate is Two Million Seven Hundred Fifty-Nine Thousand Six Hundred Seventy-Five dollars (2,759,675) inclusive of a nine percent markup. ESG will invoice Augusta monthly based on the actual cost incurred for this work. Engineering Services Committee Meeting 3/13/2018 1:20 PM Amendment No. 7 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities. Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Amendment No. 7 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2018. Background:On December 16, 2009, Augusta and ESG Operations, Inc. (ESG) entered into an Agreement for Operations, Maintenance and Management Services. The Agreement provides that ESG will prepare an annual amendment to the Agreement, which establishes the budget for the year. Attached is a proposed Amendment No. 7 from ESG, which sets forth a 2018 budget of $5,706,422.00, which is unchanged from the 2017 budget. The estimated cost of wastewater treatment services for 2018 is $5,426,422.00. We have also included an allowance of $280,000.00 to provide for ESG assistance with maintenance as may be needed at the water treatment facilities and other areas within our system. The proposed amendment includes two construction projects at the Messerly Plant. In 2009, a major upgrade to the Messerly Plant was completed, however, this upgrade did not include work on the plant's solids train. We are beginning a five-year capital improvements program to address work needed on the dewatering facilities, digesters and south aeration basins. Because of the profound impact this construction will have on the operation of the plant, we believe that it is essential for ESG to manage this construction. The budget for these two projects total $ 5,201,944.00 . Also, because the proposed $11.7M capital improvements program will be internally financed and thus phased over a five-year period, we recommend that the next five- year option to extend the operations contract be exercised in order to provide continuity and accountability during this major construction effort. The current contract term will expire on December 31, 2019. Analysis:The proposed budget for the operation of our water pollution control facilities maintains the projected cost of services at the same level as the 2017 budget for this work. Attached is a copy of the proposed 2018 budget and the proposed Amendment No. 7. The proposed additional work will provide much-needed improvements at our Messerly facility. Having these projects managed by ESG allows for expedited performance of the work and avoids conflict with plant operations during construction. The total cost of the proposed additional work is $5,201,944.00. Financial Impact:$5,706,422.00 for estimated annual Operation and Maintenance cost. $5,201,944.00 for additional work as described Alternatives:Pursue other delivery methods for the proposed additional work. Recommendation:We recommend approval of Amendment No. 7 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities. Funds are Available in the Following Accounts: 506043310-5211110; 506043430-521111 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission REGULAR MEETING COMMISSION CHAMBERS December 5,2000 Augusta Richmond county commission convened at 2:04 p.m., Tuesday, December 5,2000, the Honorable Bob Young, Mayor, presiding. PRESENT: Hons. Colclough, J. Brigham, Mays, Kuhlke, H. Brigham, Shepard, Cheek and Bridges, members of Augusta Richmond County Commission. ABSENT: Hons. Beard and Williams, members of Augusta Richmond County Commission. Also present were Jim Wall, Attorney; Walter Hornsby, Interim Administrator; and Lena Bonner, Clerk of Commission. The Invocation was given by the Reverend Matthews. The Pledge of Allegiance was recited. DELEGATION: Mr. Joe Scott Richmond County Board of Education Student Council Members Mr. Mayor: Delegation is Mr. Joe Scott, with the Richmond County Board of Education, and you have some student council members here with you today. Do you want to introduce your group, and then the Clerk will read a proclamation and Mr. Henry Brigham will have a presentation. Mr. Scott: Yes. Mr. Mayor and County Commissioners, December 4 through 8 is Human Relations Week. Our theme this year is "Understanding Diversity in the New Millennium," and we brought all of these student council members here from Richmond County and the high schools will receive the one from the county, the middle schools will receive -- [inaudible] will receive the one from the Senate Majority Leader. Mr. Mayor: Madame Clerk, if you would read the proclamation. Mr. Scott, if you would come back to the podium, or if you have council representatives who will join you, Mr. Henry Brigham will present you with a proclamation. Madame Clerk? Clerk: In recognition of Human Relations Week, Whereas Richmond County Association of Middle and High School Student Councils are the outstanding leadership organizations in Richmond County, and t: 4 Clerk ltem 4 needs to be deleted and taken up at the December 19 meeting. Mr. Mayor: Is there any objection to adding any or all of these items? None heard, so these items will be added to the agenda. That brings us to our consent agenda, Madame Clerk. Clerk: Our consent agenda, items l-16. FINANCE:1. Motion to approve Walter Hornsby and Keven Mack as the authorized signatures on the HND bank accounts and substitute Walter Hornsby for Randy Oliver on all other city bank accounts. (Approved by Finance Committee November 27, 2000)2. Motion to approve counter-offer to acquire property identified as Tax Map 37-3, Parcel 106 for $ii78,000. (Approved by Finance Committee November 27,2000) ADMINISTRATIVI SERVICES :3. Motion to approve continuing commercial property insurance through Chubb. (Approved by Administrative Committee November 27,2000)4. Motion to approve 2001 Holiday Schedule. (Approved by Administrative Committee November 27, 2000) Pulled from consent agenda. Motion to approve revised procedure (Option III Joint effort with License & Inspection, Public Works and RCCI, adds two new staff positions, and utilizes an inmate crew. (Approved by Administrative Committee November 27,2000) Motion to approve source of funding and an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Sand Hills Neighborhood: 2508 Porter Street (District 1, Super District 9); Bethlehem Neighborhood: 1123 Davidson Lane, 1049-1051 Gregg Street (District 2, Super District 9); East Augusta Neighborhood: New Savannah Road (Map 73, Parcel 23) (District 1, Super District 9) and waive 2"d reading provided. (Approved by Administrative Committee November 27,2000) 7. ENGINEERING SERVICES:8. Motion to approve purchase of property for the purpose of a right-of-way from Sylvester Mura Bailey, Sr. (Tax Map 110-3, Parcel 220.1) for the amount of $61315. (Approved by Engineering Services Committee November 27,2000\9. Motion to approve payment of invoice in the amount of $521896.00 from Cummins South, Inc. for hydraulic transmission and additional work while furnishing and installing new diesel engine and related equipment at the Raw Water Pumping Station. (Funded by Account No. 507043410- 5425110 189 644260-5425110) (Approved by En gineerin g Services Committee November 27,2OOO) 5 10. Motion to approve Co-Location Lease Agreement with Gold Cross Emergency Medical Services for VHF Radio Tower Antenna to be located on the catwalk of the Tower. (Approved by Engineering Services Committee November 27r20AA)11. Motion to approve option to acquire L right-of-way from Cokesbury Methodist Church (Tax Map 110-3, Parcel 187) for the sum of $2,357. (Approved by Engineering Services Committee November 27,2000)12. Motion to approve the Deeds of Dedication, Maintenance Agreements and Road Resolution submitted by the Engineering and Utilities Departments -Barsim Road. (Approved by Engineering Services Committee November 27, 2000)13. Motion to approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities I)epartments -Dogwood Estates, Section 2. (Approved by Engineering Services Committee November 27,2A00)14. Motion to approve to award bids for the purchase of street light poles and fixtures to the low bidder, Electrical Equipment Company, in the amount of S1171108.00, subject to approval of product samples. Funds are available in Account Number 27 l-04-1610-54. 14410. (Approved by Engineering Seruices Committee November 27, 2000) PUBLIC SAFETY:15. Motion to approve the attached quote from Motorola for Mobile Data Terminals to be installed in the Marchal's Department vehicles. (Approved by Public Safety Services Committee November 27,2000) PUBLIC SERYICES:16. Motion to lease 2.89 acres at Wood Street Park to Augusta Rugby Club for construction of a multipurpose athletic field. (Approved by Public Seruices Committee Novembe r 27, 2000) Mr. Mayor: Do we have anyone here to speak on any of these items on our consent agenda today? No hands are up. Gentlemen, what's your pleasure with respect to the consent agenda? Mr. Bridges: Mr. Mayor, could we pull number 5, please. I'd like to hear arguments on that. Mr. Mayor: Okay. Pull any others? Do we have a motion to approve the consent agenda, then? Mr. Cheek: I so move. Mr. Shepard: Second. 6 Mr. Mayor: Any discussion? All in favor of approving the consent agenda minus item number 5, please vote aye. Clerk: Mr. Mayor, as a matter of record, I'd like to state that Commissioner Marion Beard and Lee Beard are out of the city today attending the National League of Cities Conference, and Commissioner Mays is on his way. Mr. Mays out. Motion carries 7-0. [Items 1-4,6-161 Mr. Mayor: We'll take up item 5 now, Mr. Bridges. Clerk: 5. Motion to approve the increased salary range of $801000 - $115,000 for Airport Director's position. Mr. Bridges: Mr. Mayor, this is quite jump, something like 35Yo in salary from where it's at now. My concern is we're talking about paying an administrator for the whole government $125,000 and an airport director, which in my mind is a department head, $115,000. I was just concerned that the justification for an increase of that size. Mr. Mayor: Is there anyone here from the Airport Commission who wishes to speak to this? Mr. Smith, if you'd come up. If you'll just give us your name and address for the record, please. Mr. Smith: My name is Ernie Smith. 253 Greene Street, Augusta, Georgia. I'm on the Aviation Commission, and with respect to the raise from $80,000 to $115,000, the necessity is such that the only way we can possibly get a tried and true director to run this economic engine, we have to be available to pay them for that. The director for aviation at Savannah and Columbia said that we could them at the present salary that we had, and as you can see, the growth that they're expanding and exploding with in Savannah and Columbia necessitates that. In order to get a leader that has the acumen necessary to run an economic engine of this magnitude, we have to have someone with experience, and the only way we're going to be able to competitively get someone with that experience is to pay them basically what they're worth, and that's why we sought to get a raise to that level to attrad. someone of that acumen and that type of [inaudible]. Mr. Bridges: Mr. Smith, the funding for this comes out of the airport funds? Basically the city is giving you permission, has to give you permission to increase it, but it's not affecting the General funds; is that correct, Walter? Mr. Hornsby: That's correct. Mr. Bridges: Okay. ADMIM STRATTVE SERVICES COMMITTEE COMMITTEE ROOM - November 27,2000 2:00 P. M. PRESENT: Hons. Bob Yorurg, Mayor; H. Brigbao, chairman; Beard and cheek, members; Jim wdl, Attomey; wdtff Hornsby,Intedm Administrator; Rob Sherman, License & Inspections Director; Sandy wright, Risk lvlanagement Drpt.; Michacl Cheenc, Asst Com. of P.W. - Operatioos Division; Keven Maclq HI{D Director; Teresa Smitb Prrblic Works Director; Brenda Byrd-Pelaea Interim Humarr Resources Director; Robert Leverett, Wardeq RCCI; Lena Bonner, clerk of Commission and Nancy Morawski, Deputy Clerk of Comrnission. ABSENT: Hon. Kuhlke, Co-Chairman. Also Presenr Stacey Eidson of The Metopolitan Spiriq Heidi Coryell of The Augusta Chronicle and Hons. Williams, Bridges aad Colclo,gh, Comrnissioners. The Clerk We have a request to delete Item 6 from the agenda. Mr. Beard: I so move. Mr. Chairman: Second. Motion adopted unanimously. A requcst to apprcve 200I Holiday Schcdule, was read. Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously. A rcquert to approve continuing commercial prgperty ingurance through Chubb, wes read. Mr. Beard: I so move. Mr. Cheek: I second it. Motion adopted unanimously. The Committee nert considered increasing the salary range for Air?ort Director's position. .i At this time Mr. Ed Mclntyre and Mr. Whihey O'Keefe appeared before the Cornmittee requesting that the sdary range for the position be set at $80,000 to Sl 15,000. Mr. Beard: I move it be approved. hdr. Cheek: Second. Motion adopted unanimously. /{ 4request to approve rwised procedurc for the dcmolition of uninhabitablc, unsafe houses/gtructures, was read. Ms. Smith made a short presentation outlining the variou options regarding costs and utilization of personnel to accomplish the demolition of unsafe-houses/strucffies. Afrer a discussion of the mafier, Mr. Beard: I move that we approve Option 3. [Option 3 accomplishes demolition activities as a joint effort with License & lnspection, Public Works aud RCCI, adds 2 new staffpositions, and utilizes an inmate crewl Mr. Cheek: I second that. Motion adopted unanimously. A request to approve source of ftrnding and an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Sand lilills Neighborhood: 2508 Porter Strcet @istrict l, Super District 9); Bethlehem Neighborhood: 1123 Davidson Lane, 1049-105r Gregg Street @istrict 2, Super District 9); East Augusta Neighborhood: New. Savannah Road (Map 73, Parcel 23) @istrict l, Super District 9) and waive 2nd rcading, was read. Mr. Sherman: These will go into the list of those you have approved and are not yet fiuded. Mr. Beard: I move it be approved. Mr. Cheek: Second. Motion adopted uranimor:sly. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM l ADMIM STRATTVTE SERVICES AGEI{DA COMMTTEE ROOM -November 27,2000 2:00 P. M. l- Approve contiouing cornmercial property i*urarce through chubb. 2. 3. 4. 5. Approve 2001 Holiday Schedule. consideration to increase salary range for Airport Director,s position. lnn r." revised procedure for the demolition of unintrabitable, unsafehouses/structures. Approve sourc€ of firnding and an ffiinauce providing for the demolition ofcertaia unsafe and uninhabitabl: properties h the sandrrus Neighborhood: 250g longl Street @istrict l, super Disrict 9); Bethlehem Neighborhood: I123Davidson Lane, 1049-1051 Greeg streeigoisrict 2, SupelDistrict 9); EastAugusaNeighborhood: New savannah Road (Mai z3lparcet zl) (iiisrict t,Super District 9) and waive 2nd read.ing 5 - r - - Approve term of secltr ageq on rcar property assisted with communityDevelopment Block crrant firnds to one year foi each $s,000 of assistancep,rovided. 6. l li \ I Public \Morks and Engineering Department Teresa C. Smith, P.E., Director AGEIYDA ITEM TO: HONORABLE BOB YOUNG, MAYOR MEMBERS OF COMMISSION I{ENRY BRIGHAM, CHAIRMAN, ADMIMSTRATME SERVICES COMMITTEE WALTER HORNSBY, INTERM ADMIMSTRATOR 0FROM: *\u renrsA c. SMITH, p.E., DIRECTOR, PIIBLIC WORKS AND ENGINEERING DEPARTMENT - ROBERT LEVERETT, WARDEN, RCCI aivo RoBERT SHERMAN, DTRECToR LICENSE AND INSPECTION DEPARTMENT DATE: NOVEMBER 20, 2000. NOVEMBER 27, 2OOO ADMINISTRATME SERVICES COMMITTEE MEETING SIIBJECT: DEMOLITION OF UNINHABITABLE, UNSAFE HOUSES/STRUCTI,RES FILE REFERENCE: 00-006(D) CAPTION: APPROVE REVISED PROCEDURE FOR TIIE DEMOLITION OF UNINHABITABLE, UNSAI'E HOUSES/STRUCTURES. BACKGROUIID: Presently, Richmond County contracts with vendors for the dernolition of houses/sEuctures identifies as uninhabitable and/or unsafe. Currently, funds are not available to support the number of demolitions that need to be addressed in a timely manner. The License and Inspection Departrnent has contracted with vendors for the demolition of 26 strrctures this year, at a costof $75,956. To date, an additiornl 26 units have been approved for demolition, yet no additional funding is available to perforrr tnis activity. 1815 Marvin GrifEn Road Augusta, Ceorgia 30906 (706) 79Gs040 Fax 006) 79fts04s AGENDA ITEM N-OVEMBER 2A,2O0O PAGE TWO -a ' ^l,xlr,ysrs, FINAI\ICIAL IMPACT: The Public Works and Engineering Deparment, Mainte,nance Section, has equipment that can be utilized for demolitions and hauling off materials to be disposed of at the Landfill. Several Options were considered. Detailed information on each option is attached to the Agenda Item. In sr.rmmary, they are as follows: OPIIQN 1 - Continue demolition activities as currently performed with the responsibility remaining solely within the License and Inspection Departrnent utilizing contractors to perforrn the actual demolition activity. EIP!L2- - Accomplish demolition activities as a joint ef[ort with License and lnspections, Public Works, and RCCI utilizing new staff for administrative support, security, to drive the tnrcks and to operate the equipment and using inmates for the manual labor tasks. OPI'IONE- Accomplish demolition activities as a joint effort with License and Inspections, Public Works, and RCCI utilizing new staff for adminishative support, security, and using inmates to drive the trucks, to operate the equipment and for the manual labor tasks. agUAN 4 - Continue demolition activities as curently performed with the responsibility remaining solely within the License and Inspections Deparfinent utilizing contactor services but instead of lump sum contracts, setting up to perform demolition rmder a task orders contract. This type of contracting would guarantee that a minimum number of structures are demolished per year. The work would be performed as a task order based on square footage for work to be performed. OPTION 1 OPTION 2 OPTION 3 OPTION 4 No additional funds required An additional $82,000 needed for a total of $182,000 requireil to support this option An additional $10,000 needed for a total of $110,000 required to support this option Funding requirements to support this option are not known at this time, but may be limited to existing available funds AGENDA ITEM NO\aEMBER 20,2000 PAGE THREE ALTERNATTVES:Approve one of the options presented above. Do not approve and continue to perform demolitions utili?ing curre,rt process and procedures. RECOMMENDATION: STAFF RECOMMEI\IDATION WOULD DEPEIID t PON TEE, COMNIISSIONS' PRIMARY OBJECTIVE IN REVISING TEE CI'RRENT PROCESS AND AIY ANALYSIS OF THE LIIVIITATIONS IMPOSED. DEP FT.]I[DS ARE AYAILABLE IN THE FOLLOWING ACCOUNTS: 5<c, tbat.) 1) 2) :BffirRAroR.a& /, lJf, FrNA.rcE: TCS/wj Attachment Cc: Mike Greene Lon Morrey Jim Wall Sandy Wright Agenda File Main File @oaco/) TA. ptop.sq ?eot fo,$cr tilcu<oes tl*,ooo 8* 4-."rftat) . D emolition o f Uninhabitable, unsafe houses/structures,i BACKGROUNiD Representatives from the Public Works, License and Inspection Deparhe,nts and the Augusta Richmond Cormty Correctional Institute met todiscuss options forperforming the dernolition of uninhabitable or rmsafe houseVstnrcfires. This meeting wiui prompted by &e requirerrent of the Administrative Services Committee to resubmit the Agendaltem previously prepared to address demolitions with in-house forces. Upon reviewing the Agenda Item, dated August 31, 2000, the collective discussion revolved around the issues associated with the proposal that were not addressed or required clarification. In doing so, the following assumptions need to be presented: 1. The anticipated minimuur number of demolitions per year is 25. 2. Maximum demolitions that can be performed per year by staffis approximately 40. 3. Approximately 85% of the houses demolished require asbestos abatemsnt. 4. Approximately $100,000 is budgeted annually to perform demolition During the discussions there were several scenarios considered, each of which would satisff the goal of completing demolitions, however each scenario had specific pros and cons as well as limitations. Therefore several options have been developed with the appropriate assumptions and support information. These options are presented below: oPuqN_l Continue demolition activities as currently performed with the responsibility remaining solely within the License and Inspection Department utilizing contractor services. . Approximately 25 houses are demolished annuallyo The average cost of demolition is $3,500 per strrctureo Al1 preparation, oversight and implementation activities are performed by the Difector of the License and Inspection Department o The number of houses that can be demolished is limited by the fuuds budgeted to be used for title searches, asbestos surveys and abatement, and actual demolition No additional funds are required to support this option at the current activity level. Page I of4 qIIQN 2 Accomplish demolition activities as a joint effort with License and Inspection, Public Works, and RCCI adding 5 new staff positions and utili"i"g an inmate cre\tr. o License and Inspection would continue to be responsible for overall manageme,nt of the program and all preliminary requirements associated with condemning the stnrctureo License and Inspection would continue to be responsible for the title search, asbestos survey and abatemento After completion of asbestos abate,ment, a request would be given to Public Works to issue a work order for demolition of the stnrcture(s)o Public Works staffand the inm2lss would perfonn the demolition and provide a rqlort back to License and Inspection upon sompletiono License and Inspection would process for fees, as appropriate It is estimated that as many as 35 to 45 houses can be demolished each year depending on weather. However, this option calls for the hiring of staffto administer the program, operate the equipment and drive the tmcks, as well as a Correctional Officer to oversee ft19 inmates provided by RCCI for the manual labor part of the effort. The table below identifies the needs and firnding requirements to support this option. Reouirement _ Cost/]reart Funding Source Title search, asbestos survey & abatemenf $48,000 General Fund - Annual I - Secretary I 3A $31,000 General Fund - Annual I - Heavy Equipment Operatot'B $25,900 General Fund - Annual 2 - Truck Drivers3B $46,800 General Fund - Annual I - Correctional Office/B $31,000 General Fund - Annual 1- Van & Trailer (new)a $25,000 General Frurd Cost pcr year inctudes bcnelits Cost incurred to support thc title scarch, asbestos survcy and asbcstos abatsnEnt is estimated at aproximarcly $ I ,200 per sructure. This cost is based on an average of 40 stsucturcs pcr ycar. Reprcsen6 new errployees to b€ hired by A.) Licensc and Inspections utd B.) Public Works Represents one time capital expenditurc Total one time capital expense is $25,000. The total annual funding requirernent is $182,000. If the $100,000 included in the License and Inspection Budget for this activities is continue4 an additional 582,000 would be required to support this option. l. z. 3. 4. Page 2 of4 i- OPTION 3 Accomplish demolition activities as a joint effort with License and Inspection, Public Works, and RCCI, and adding 2 new staffpositions and utilizing an inmate crew o License and Inspection would continue to be responsible for overall manageme,nt ofthe program and all preliminary requirements associated with condemning the stnrctureo License and Inspection would continue to be responsible for the title search, asbestos survey and abatemento After completion of asbestos abatement, a request would be given to Public Works to issue a work order for demolition of the stnrcture(s)o Public Works staff and the inmates would perform the demolition and provide a report back to ticense and Inspection upon completiono License and Inspection would process for fees as appropriate It is estimated that approximately 30 houses can be demolished each year depending on weather. However, this option calls for the hiring of staffto administer the program, and a Correctional OfEcer to oversee the inmates provided by RCCI for the manual labor part of the effort and to operate the equipment and drive the tnrcks. This option would be less efficient than option 2 as the inmates operating the equipment and driving the tnrcks have to remain together at all times for security reasons. In addition, the success of a full crew will be dependent upon the availability of inmates that meet the training and licensing requirements. The table below identifies the needs and funding require,ments to support this CosU]rearl Funding Source $48,000 General Fund - Annual $31,000 General Frurd-Annual $31,000 General Fund - AmualN/A N/AN/A N/A 51,500 Public Works budget Cost per year includes bencfits Cost incurred to support the titlc search, asbcstos survcy and asbestos abaterrpnt is estimated at approximately $ I 200 pcr smcnre. This cost is based on an avcrage of 40 structurcs pcr ycar. Rep,resents new enrployees to bc hircd by A.) Liccnse and Inspections and B.) Public Work Represerts one time capial expcnditurc (A spare van provided by RCCI would be utilized) Equipmcnt will be opcratcd by inmates that have the necessary raining and meeting licensing requirernents Total one time capital expense is $1,500 and will be funded by Public Works. The total annual funding requirement is $110,000. If the $100,000 included in the License aird lnspection Budget for this activities is continued, an additional $10,000 would be required to support this option. i option. Requirement Title search, asbestos survey & abatemenf 1 -SecretaryI3A 1 - Correctional Officer3B I - Heavy Equipment Operators 2 - Truck Driverss 1- Trailer (new)a I.) 3. 4. 5. Page 3 of4 OPTION 4 Continue demolition activities as cr:rrently performed with the responsibility remaining solely within the License and Inspection Departuent utilizing contractor services but instead of lump sum contracts, setting up to perform de,molition under a task orders contrast. This tlpe of contracting would guarantee that a minimum number of stnrctures be demolished (in square feet). The work would be performed as a task order based oE sqrure footage or work to be perfonned. o The number of houses demolished would depend on the cost per square footo Al1 preparation, oversight and implernentation activities are performed by the License and Inspection Departuento The nurnber of houses that can be demolished is limited by the funds budgeted to be used for title searches, asbestos surveys and abatement, and acfual demolition Information on funding requirements to support this option is not available. Additional time is needed to gather data on task order contracting and to obtain costs per sqrure foot from interested contractors. However, it is potentially a viable option to more effective utilize the funds budgeted on an as needed basis in lieu of waiting to award one large contact for demolition. SUMMARY (Note: The Title searcb, asbestos survey and abatement rsmain the same on all options. Should efEciencies be realized, this allows for additional activities in these areas to be funded-) OPTION 1 OPTION 2 OPTION 3 OPTION 4 Title search, asbestos survey & abatement Incl. in contract cost $48,000 $48,000 Incl. in contract cost I - Secretary I NA $31,000 $31,000 NA I - Heavy Equipment Ooerator NA $25,900 NA NA 2 - Truck Drivers NA $46,800 NA NA I - Correctional Officer NA s31.000 $31.000 NA I - Van & Trailer (new)NA $25,000 $1,500 (To be tunded bv PW) NA Contact for Demolitions $100.000 $0 $0 s100.000 No. structures per year 25 40 30 As funds allow Total fundins reouired $100.000 $182,000 s110.000 s100.000 Additional funds reo'd $0 s82.000 $10.000 $0 Constraints Funding Weather & staffing needs Weather & availability of inmafe5 with required 62ining and licensine Funding iEUAC for 40 units/year $140,000 $182,000 s110,000 Data not available.rEquivalent Unifomr Annual Cost Page 4 of4 Engineering Services Committee Meeting 3/13/2018 1:20 PM Demolition Inmate Crew Department: Presenter:Commissioner Ben Hasan Caption:Establish subcommittee to create Demolition Inmate Work Crew to strengthen/augment current demolition activities. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: ZIMMERMAN, EVANS & LEOPOLD, INC. 706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901 zelengineers.com February 2, 2018 Mr. Tom Wiedmeier, P. E. Director Augusta Utilities Department Augusta, GA. 30901 VIA ELECTRONIC COMMUNICATION RE: Change Order Request No. 2 from Ruby Collins for work at GSRWPS. Our Recommendation for Approval Dear Mr. Wiedmeier: We have received the attached modified request for Change Order No 2 to the Construction Contract Augusta has with Ruby-Collins, Inc. General Contractor. Originally, the most unclear issue was the Contractor’s request for “extended overhead”. The contract does not define “extended overhead”. The Contractor’s claims costs based on “extended overhead”. While some of the costs included by the Contractor in his schedule of Extended Overhead are items defined as “costs” under the Contract, some were not directly allowable. (See Article 11- CHANGE OF CONTRACT PRICE, Attached to electronic communication of November 10, 2017, highlighted) Under Article 11.2, we have chosen to allow more time for the Contractor to provide more accurate data in support of its claim. The language does allow for direct, indirect, and consequential amounts. Considering consequential costs, we are convinced that these too are legitimate costs. The General Conditions define what costs are recoverable by the Contractor. The procedures for evaluating the claim are as listed in Article 11.3. Considerable attention has been paid to the Contractor’s argument for compensation for costs due to the various lacks of efficiencies in the execution of the work. These were due to an inordinate amount of delays encountered since the contract Award. February 2, 2018 Page 2 0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx In accordance with specific contract language it is our judgment that compensation is due for the delays (not caused by the Contractor) and costs that Ruby Collins has incurred due to these delays. Ruby Collins makes a powerful case that costs, due to the inability to proceed, are legitimate in the context of your contract. Consequently, this category of cost (extended overhead) is fair, reasonable and payable at our determined cost of $1,717.49/day. Article 11.3.4 (LUMP SUM PRICING): commands that the amount of increase or decrease in the lump sum price shall be established by mutual agreement of the parties. Given an inability to establish the increase by mutual agreement, “a reasonable price shall be established by OWNER in accordance with Article 11.4 and Article 11.5.” Article 11.4 defines “Cost of the Work” as: a) payroll costs; costs of all material and equipment; Payments to Subcontractors for work; Costs of special consultants; and supplemental costs, including transportation, travel, and subsistence expenses connected to the work; rentals of equipment; taxes; losses and damages not compensated by insurance; costs of utilities, sanitary facilities; minor expenses and costs of premiums for additional Bonds and insurance required. Article11.5 Defines what Cost of the Work shall NOT include: Administrative costs (as defined): Expenses for offices other that the on Site office; Contractor’s capital expenses; Costs of Premiums for Bonds and insurance except per Article 11.4.5.9; Costs due to contractor’s negligence; Other overhead or general expense of any kind. We have reviewed their request in detail and provide this evaluation and recommendation: February 2, 2018 Page 3 0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx Pipe Modifications regarding Fish Pipe: We concur that this issue is covered by Article 4.3.2. Physical Conditions-Underground Facilities. The Contractor presented costs of $63,612.40. ZEL recommends approval. Imported Fill Material. Site available fill material had been exhausted. The Contractor presents a supported and reasonable cost adjustment of $91,256.00 for the imported fill material. ZEL recommends approval. Electrical Additions. We have reviewed the applicability of the charges based on ZEL’s initial response to RFI 21 and 23: Communication with the contractor requiring operable and functional systems for the flood gate and intake gate systems as well as the operation of the equipment the Contractor provided in his contract execution. Based on the information submitted by the Contractor to date, ZEL recommends a supported and reasonable cost adjustment of $52,383.00 Brick Extra Charge. ZEL recommends a supported and reasonable total cost adjustment of $11,799.00 Pump Room No 1 Revisions. Revisions that are necessary to accommodate the original 1952 structure for the installation of the pump, gearbox and piping. ZEL recommends a supported and reasonable cost of $65,972.40 Adjustment for Contractor costs due to extensive delays not caused by the Contractor. ZEL recommends a supported and reasonable cost adjustment of $194,076.37 TOTAL cost increase for Change Order No. 2: $479,099.17 Time Extension Request. The Contractor’s Request for Change Order No. 2 includes a request for a time extension of 195 days to the Contract Term. February 2, 2018 Page 4 0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx In conclusion, ZEL recommends approval of the Change Order 2 in the amount of $479,099.17 and extension of the Contract time by 195 days. If you have questions in this regard, please let us know. Sincerely yours, Zimmerman, Evans and Leopold, Inc. Jorge E. Jimenez, P. E., Principal Engineer of Record GA. No 115694 Attachment: Ruby Collins electronic correspondence of January 30, 2018 CC: Bob Leetch, P. E. Program Manager, Marie Corbin, P. E. Assistant Director of Engineering; Ken Wardenski, ZEL Construction Manager JEJ:st Engineering Services Committee Meeting 3/13/2018 1:20 PM Goodrich Street Raw Water Pumping Station-Construction Department:Utilities Presenter:Tom Wiedmeier Caption:Approve change order #2 for construction of the Goodrich Raw Water Pumping Station (RWPS) in the amount of $479,099.17. Background:The project being constructed at the RWPS includes the installation of a new turbine, gearbox and pump (Unit 9) capable of pumping 50 Mgal /d, a new gearbox and pump for Unit 1, and a new operations building; the bid amount for the original project was $9,626,000 and the Commission approved change order #1 for $1,222,307. Change order #2 is necessary because of unforeseen conditions related to the location of the fish bypass pipe, fill/soil conditions, additional electrical components, and unforeseen conditions rel a ted to the installation of #1 pump and gearbox. These issues contributed to project delays. Analysis:These issues significantly increased the cost and contract time of the project. Our design engineer closely monitored the work of Ruby-Collins, so that only allowable costs are included in change order #2. This amount is approximately $200,000 less than their original request. Financial Impact:Funding in the amount of $479,099.17 is available from accounts: 514043410-5425110/80413009-5425110. Alternatives:No viable alternative Recommendation:We recommend approval of Change Order #2 in the amount of $479,099.17 and an increase in contract time of 195 days. Funds are Available in the Following Accounts: Funding in the amount of $479,099.17 is available from accounts: 514043410-5425110/80413009-5425110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/13/2018 1:20 PM Guardrail Gordon Hwy and Peach Orchard Road Department: Presenter:Commissioner Marion Williams Caption:Update from Risk Management and Engineering Departments regarding repairs to damaged traffic guardrail on Tubman Home Rd. between Gordon Hwy. and Peach Orchard Road. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 3/13/2018 1:20 PM Longpoiint Townhomes Ph III-B Deed of Dedication Department:Augusta Utilities Department Presenter:Tom Wiedmeier Caption:Consider approving a Deed of Dedication for the water and sanitary sewer systems from TCA, LLC, for Longpoint Townhomes, Phase III-B. Background:TCA, LLC, constructed the Longpoint Townhomes, Phase III-B, in 2010. In the process of building these homes, TCA constructed water and sanitary sewer pipelines crossing the property. Analysis:These water and sanitary sewer pipelines have passed inspection and are ready to be accepted into the public system. Financial Impact:None Alternatives:Disapprove the Deed of Dedication. Recommendation:Approve the Deed of Dedication. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 212712018 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve the Award of Bid Item Brothers. 17-273, Landfill Compactor to Yancey ltem Action: Approved Motions f#:"' Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 4-0. Commisioner Sean CommissioneFrantom Grady s-ith t Passes Seconded By Made By Seconded By Motion Result 2. Approve the Award of Bid Item 17-303 - Deans Bridge Road MSW Landfill ltem Phase 3, Stage l, Cell 3 Construction for the Environmental Services Action: Department to Gearig Brothers Civilworks. Rescheduled Motions Motion Motion Textrype Motion to refer this item to the fullDefer Commission with no recommendation. Motion Passes 4-0. Commisioner Commissioner Sean Frantom B;; H;; Passes Motion Result 3. Approve funding for Consultant Services Supplemental Agreement Nine to ltem Cranston Engineering Group/ERM in the imount of $tqZ3g7.0o for Action: Construction Phase Services for Augusta Canal Basin Dredging Project as Approved requested by the AED. Motions X:j1"" Motion Text Made By Seconded By Motion Type Result Motion to A ___^-,^ approve. Commisioner Sean CommissionerApprove ilo,io, passes Frantom Grady smith Passes 4-0. 4. Approve award of Sediment Dredging and Disposal Construction Services Two- Item Phase Contract (Phase I (Heirs Pond) and Phase 2 (Lake Aumond)) to Action: Waterfront Property Services, LLC dba Gator Dredging subject to Value Approved Engineering as requested by the AED. Also approve and authorize executing Phase 1 contract not to exceed in the amount of $2 million. Award is contingent upon receipt of signed contract. RFP l7-301 Motions H:t1" Motion Text Made By Seconded By f""r|ilrype Motion to A _---^_-^ approve. Commisioner Sean CommissionerApprove Motion passes Frantom Grady Smith Passes 4-0. 5. Discuss the comprehensive issues of downtown parking; and receive Item a presentation from Mr. Bryan Halterman regarding same. (Requested by Action: Commissioner Bill Fennoy - referred from February 13 Engineering Approved Services Committee) Motions Motion m Motion;:_^-- Motion Text Made By Seconded By ^ "";.-lYPe 't --------- -" Result Motion to approve establishing a sub- committee to study the a _---^__^ downtown parking Commisioner CommissiApprove ;:T::i'-P,1,:l'1ts- t,-.- :ornTrslo:er uom.mrssroner Passessituation and the creation Sean Frantom Ben Hasan of a professional parking system. Motion Passes 4-0. 6. Consider approving a Deed of Dedication for the water and sanitary sewer Item systems from TCA, LLC, for Longpoint Townhomes, Phase III, Section Motions X:jl" Motion Text Made By Seconded Byrype Motion to ^ approve. Commisioner Sean CommissionerApprove Motion Passes Frantom Grady Smith 4-0. Motion Text Made By Seconded By Motion toapprove. Commisioner Sean Commissioner Motion Passes Frantom Grady Smith Motion Text Made By Seconded By Motion to approve. Commisioner Sean Commissioner Motion Passes Frantom Grady Smith 4-0. 2.Action: Approved 7. Consider approving a Deed of Dedication for the water and sanitary sewer Item systems for Longpoint Townhomes Phase IV, from TCA, LLC. Action: Approved Motions Motion Type Approve 4-0. 8. Motion to approve the minutes of the Engineering Services Committee held on Item February 13,2018. Action: Approved Motions Motion Type Approve 9. Consider approving a Deed of Dedication and Maintenance Agreement for the Item gravity sanitary sewer system from Euchee Creek Development Co., Inc. Action: Approved Motions Motion Motion Textrype Approve Motion to approve. Made By Seconded By Motion Result Passes Motion Result Passes Motion Result Passes Motion Result Passes Commisioner Sean Commissioner Motion Passes Frantom Grady Smith 4-0. 10. Consider approving a lease extension with Thompson Farms on a 29 acre ltem portion of the Big Farm property. Action: Approved Motions Motion Motion Text Made By Seconded By fffiiType Motion to ^ approve. Commisioner Sean Commissioner n --, -Approve Motion Passes Frantom Grady Smith rasses 4-0. 11. Approve and award Preliminary Engineering Concept Phase (design phase 1) Item of the Design Consultant Services Agreement to Wolverton & Associates, Inc. Action: in the amount of $1,005,51 I .85 for the Willis Foreman Improvement Project as Approved requested by the AED. Award is contingent upon receipt of signed agreement. RFQ t7-26s Motions Motion Motion Text Made By seconded By Motion Type ^rrEst sJ ultvusvs vJ Result Motion to a___^--^ approve. Commisioner Sean CommissionerApprove Motion passes Frantom Grady smith Passes 4-0. www.auqustaqa.qov Engineering Services Committee Meeting 3/13/2018 1:20 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on February 27, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: OFFICIAL VENDORS FS3 Incorporated 9030 64th Street, NW Annandale, MN 55302 Georgia Underground and Supply 5158 G Kennedy Road Forest Park, GA 30297 Condux International 145 Kingswood Dr Mankato, MN 56001 Mohawk LTD One Newell Lane Chadwicks, NY 13319 Attachment B YES YES YES YES E-Verify Number NO/ Non-Compliant 360365 410901133 1251981 SAVE Form YES YES NO/ Non-Compliant YES Make CONDUX CONDUX CONDUX CONDUX Model GS400 and 13HP Power Unit GS400 GS400 GS400 Deluxe Fiber Cable Blower Bid Price (EA)$41,200.99 $31,013.95 $50,654.16 $33,179.90 FIBER OPTIC CABLE BLOWER: Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar):4 Total Electronic Notifications (Demandstar): 51 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 4 Total Non-Compliant: 2 The following vendors have been deemed Non-Compliant: FS3 Incorporated- Failing to provide an E-Verify Number Condux International-Failing to Provide the SAVE form. Bid Opening Item #17-295 Fiber Optic Cable Blower for Augusta, Georgia - Utilities Department Bid Due: Friday, December 8, 2017 @ 11:00 a.m. Page 1 of 1 Invitation to Bid Sealed bids will be received at this office until Friday, December 8, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-295 Fiber Optic Cable Blower for Augusta, GA – Utilities Department Bid Item #17-297 Fiber Splicing Trailer for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 17, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 26, November 2, 9, 16, 2017 Metro Courier November 1, 2017 Engineering Services Committee Meeting 3/13/2018 1:20 PM Recommendation of Award for Bid Item #17-295 Fiber Optic Blower Department:Utilities Presenter:Tom Wiedmeier Caption:Recommendation of Award for Bid Item #17-295 Fiber Optic Blower. Background:The Utilities Department has worked with the Procurement Department to solicit bids for a Fiber Optic Blower for use in the installation and maintenance of our fiber optic network. The lowest bid for this equipment is from Georgia Underground & Supply, Inc. Analysis:Our review of the lowest bid has determined that it meets the specification requirements and the bid amount of $31,013.95 is reasonable. This equipment will improve our capability to install and maintain our fiber network. Financial Impact:$31,013.95 from budgeted funds Alternatives:Reject the bids received from Bid Item #17-295 Recommendation:We recommend approval of award of this bid item to Georgia Underground & Supply, Inc. at a cost of $31,013.95. Funds are Available in the Following Accounts: 506043580-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/13/2018 1:20 PM Street Light Request Manchester Section 8 Department:Traffic Engineering Presenter:Hammed Malik Caption:Approve the amount of $7,360.20 to have 15 Streetlights added to Ken Miles Dr. and Ted Tidwell Ln. in the Manchester subdivision at a cost of $225.00 per month thereafter. This is also to approve a new lighting tax district for the 63 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310.. Background:The cost of this installation is $7,360.20 which will be paid from the Street Light Budget account and then reimbursed over the next 2 years by the special taxing district that is being created with the lots associated with the street lights. The Yearly cost for these light will be $2,700.00 to be paid for by the 63 lots associated with these roads in a special taxing district to appear on the 2019 tax bill. The cost per lot to be added to the tax bill is $120.58 for the first 2 years to cover up front cost and $58.63 per year thereafter to cover the cost of the light and maintenance. Analysis:The cost proposal was received by Traffic Engineering on January 24, 2018 in the amount of: CONTRACTOR BID 1.Jefferson Energy Upfront Cost -$7,360.20 Yearly Cost - $2,700.0 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1. Approve installation of new streetlights by Jefferson Energy Company in the amount of $7,360.20 and approve the creation of a new taxing district in the Manchester Subdivision for section 8 in the amount of $120.58 for the first two years and $58.63 thereafter for the 63 lots associated. 2). Do not approve and disregard proposal. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission