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Home My WebLink About2017-11-14 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 11/14/2017 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Approve ESD to Utilize the Georgia EPD Local Government Scrap Tire Abatement Program and Authorize the Administrator and Mayor to execute Agreements and Required Documents. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 2. Discuss city street lights. (Requested by Commissioner Marion Williams) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 3. Approve award of Bid #17-238 for exterior painting for 1840 Wylds Road for Augusta Utilities C & M Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Motion to approve the minutes of the Engineering Services Committee held on October 31, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Motion to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 6. Motion to determine that Hebron Court as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an Item Action: Approved www.augustaga.gov easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 7. Motion to approve the installation of 19 LED street lights along Harper Street between 15th Street and St Sebastian Way for the Augusta Medical District. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 8. Approve award of Construction Contract to Reeves Construction Co. in the amount of $4,959,790.31 for Resurfacing Various Roads (Richmond Hill, Boykin Rd., Old Waynesboro Rd., and Gardeners Mill Rd.) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid 17-243) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Engineering Services Committee Meeting 11/14/2017 1:10 PM Attendance 11/14/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 11/14/2017 1:10 PM Approve ESD to Utilize the Georgia EPD Local Government Scrap Tire Abatement Program and Authorize the Administrator and Mayor to execute Agreements and Required Documents. Department:Environmental Services Presenter:Lori Videtto Caption:Approve ESD to Utilize the Georgia EPD Local Government Scrap Tire Abatement Program and Authorize the Administrator and Mayor to execute Agreements and Required Documents. Background:Augusta has had an ongoing issue with the illegal dumping of scrap tires. As such, in 2014, ESD instituted a series of free collection events throughout the year. Since 2014, approximately 40,000 tires have been collected at those events. 2017 events are held on a quarterly basis (the third Saturday in February, May, August, and November). While those events are successful in getting thousands of scrap tires off the street and off people’s property, the ongoing issue of the proper disposal and cleaning up the illegal dumping of scrap tires continues. This year, ESD invited the EPD Scrap Tire Program Manager and enforcement staff to Augusta to discuss the issues facing our area. At that time, they shared that Georgia EPD has funded a program through the Solid Waste Trust Fund, to allow for local government reimbursement for the cleanup of illegal tire dumps, cleanup of tires dumped on the right-of-ways, and for local government sponsored scrap tire amnesty days. According to the Guidelines as set forth by the EPD, eligible entities include cities, counties, and solid waste management authorities. Analysis:Eligible activities that may be reimbursed by the Trust Fund include the amnesty day events, cleanup of properties were the owner is financially unable to clean up or the owner is unknown; the owner is a victim of illegal dumping; or the scrap tires are located on a city or county right of way. The tire amnesty days are an activity that ESD administers, therefore this program would provide some reimbursement for the event expenses. The applications and agreements are required to be signed by an “authorized local government representative” and as such, approval for this is requested so that ESD may proceed and recover the monies invested in these activities. Financial Impact:Based on our current pricing (via competitive Bid Item with Liberty Tire), ESD pays $90 per ton for disposal of scrap tires. This includes tires dropped off at the landfill during normal operations, and at the amnesty day events. Industry standard and EPD Guidance for estimating tire piles indicates that 89 passenger tires = 1 ton. The February 2017 collection event had approximately 1800 tires dropped off, which cost ESD $1820. Alternatives:1. approve the implementation of the program and authorize the necessary signatures. 2. do not approve the program. Recommendation:Approve ESD to proceed with applying for the reimbursement program, and authorize the Administrator and Mayor to execute the associated agreements and application paperwork. Funds are Available in the Following Accounts: 542-00-0000 3343113 - $15,000 542-04-1420 5222110 - $15,000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 11/14/2017 1:10 PM City Street Lights Department: Presenter:Commissioner Marion Williams Caption:Discuss city street lights. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Thursday, August 31, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-238 Utilities Wylds Road Exterior Painting for Augusta, Georgia – Central Service Department – Facility Maintenance Division Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, August 15, 2017, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 17, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 20, 27, August 3, 10, 2017 Metro Courier July 26, 2017 OFFICIAL VENDORS Attachment "B"E-Verify ADD 1 SAVE Form Bid Bond Bid Price Winsay, Inc. PO Box 55 Harlem, GA 30814 YES 494613 YES YES YES $78,000 / Non-Compliant Georgia Drywall, LLC. 4499 Columbia Road, Suite 1 Martinez, GA 30802 YES 252075 YES YES YES $40,000 / Non-Compliant CMI 1827 Killingsworth Augusta, GA 30904 YES 225306 YES YES YES NO BID A&D Painting, Inc. 2016 Tucker Industrial Way Tucker, GA 30084 YES 44536 YES YES YES $47,280.00 HBJ Enterprises 2124 Pepperidge Drive Augusta, GA 30906 YES 850893 YES YES NO / Non- Compliant $45,450.00 Dream Home Painting 2898 Pepperdine Drive Hephzibah, GA 30815 YES 972274 YES YES NO / Non- Compliant $65,000.00 Total Number Specifications Mailed Out: 46 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 111 Mandatory Pre-Bid Attendees: 9 Total packages submitted: 6 Total Noncompliant: 4 Bid Opening for Bid Item #17-238 Utilities Wylds Road Exterior Painting for Augusta, GA- Central Services Department-Facility Maintenance Division Bid Date:Thursday, August 31, 2017 @ 11:00 a.m. The following vendors were deemed Non-Compliant for not submitting a Bid Bond: HBJ Enterprises and Dream Home Painting. The following vendors were deemed Non-Compliant by the Compliance Department: Winsay, Inc. and Georgia Drywall, LLC. The following vendors did not respond: Daca Specialty Services / 911 Heyes Drive / Augusta, GA 30901 AW Contractors / Richmond Hill Road / Augusta, GA 30901 Certa Pro Painters / 215 Baston Road / Augusta, GA 30907 The Surface Pros / 431 Sandleton Way / Evans, GA 30809 Page 1 of 1 UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Kelsey Henderson Director Assistant Director 452 Walker St., Ste. 200 Augusta, GA 30909 MEMO TO: Geri Sams, Procurement Director FROM: Tom Wiedmeier DATE: 10/25/2017 SUBJECT: Bid Item #17-238 Utilities Wylds Road Exterior Painting We have reviewed the bid tab sheet and submittals received for the above item. We agree with A&D Painting; Inc. being the only compliant responsive bidder at $ 47,280. I concur with the recommended award of bid item #17- 238 to the compliant responsive bidder, A&D Painting; Inc. Engineering Services Committee Meeting 11/14/2017 1:10 PM Exterior Painting of the building for Augusta Utilities-C&M department located at 1840 Wylds Rd Department:Utilities Presenter:Tom Wiedmeier Caption:Approve award of Bid #17-238 for exterior painting for 1840 Wylds Road for Augusta Utilities C & M Department. Background:The Construction & Maintenance facility on Wylds Road is in need of exterior painting. Ten bids were received. Analysis:A & D Painting was the lowest responsive bidder. Financial Impact:The bid amount is $47,280. Funds are available in 506043410- 5319120. Alternatives:Do not approve Recommendation:We recommend award of Bid #17-238 to A & D Painting in the amount of $47,280. Funds are Available in the Following Accounts: Funds are available from 506043410-5319120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - l0l3ll20L7 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve and authorize Augusta Engineering Department (AED) to submit, ftem accept and receive Georgia Department of Transpiration (GDOT) Financial Action: Assistance from GDOT FY2018 Local Maintenance and Improvement Grant Approved (FY18 LMIG) for Road & Drainage Improvements & maintenance projects as requested by AED. Motions f#:"" Motion rext Motion to approve. Motion Passes 4-0. Motion Text Motion to approve. Motion Passes 4-0. approve entering Made By Commisioner Sean Frantom Made By Commisioner Sean Frantom into a Construction Commissioner Ben passes laASAN Seconded By Seconded By Commissioner Ben Hasan Contract Agreement Motion Result Motion Result Passes 2. Approve the deeds of dedication, maintenance agreements, and road resolutions Item submitted by the Engineering and Augusta Utilities Departments for Granite Action:Hill, Section Four, Phase One, including utility and access easement up to Approved detention pond (pond not being dedicated). Approve Motions Motion Type Approve 3. Motion to with the Item Georgia Department of Transportation for the Marvin Griffin Road Action: Improvements Project (PI #0015580) as requested by AED. Approved Motions f#:" Motion rext Made Bv Motion Result Motion Result Motion Result Passes Approve Motions Motion Type Approve Motion to approve. Motion Passes 4-0. Motion to approve. Motion Passes 4-0. Motion Text Made By Seconded By Seconded By Commissioner Ben Hasan Commisioner Sean Commissioner Ben passesFrantom Hasan 4. Motion to approve the minutes of the Engineering Services Committee held on Item October 10,2017. Action: Approved Motions il,"ri:"t Motion Text Made By seconded By Approve Motion toapprove. Commisioner Sean Commissioner Ben passesMotion Passes Frantom Hasan 4-0. 5. Motion to determine that Woodsedge Drive, as shown on the attached plat has Item ceased to be used by the public to the extent that no substantial public purpose is Action: served by it or that its removal from the county road system is otherwise in the Approved best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G. A.532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Commisioner Sean Frantom 6. Motion to determine that Canterbury Drive as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public purpose is Action: served by it or that its removal from the county road system is otherwise in the Approved best public interest, pursuant to o.C.G. A. $32-7-2, with the abandoned properfy to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions frT."' Motion Text Made By seconded By Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Commissioner Ben passesFrantom Hasan Motion Result Motion Result 7. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-087-00-0) - 1938 Alabama Road. Action: Approved Motions f#:" Motion Text Made By seconded By Approve Motion to approve. Motion Passes 4-0. Motion Result Commisioner Sean Commissioner Ben passesFrantom Hasan Commisioner Sean Commissioner Ben passesFrantom Hasan 8. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-088-00-0) - 1934 Alabama Road. Action: Approved Motions ffit:"' Motion Text Made By seconded By Approve Motion to approve. Motion Passes 4-0. 9. Motion to authorize condemnation to acquire title of a portion of property for Item permanent easement (Parcel 099-3-003-00-0) - 2601Mike Padgett Highway. Action: Approved Motions ryJ:" Motion Text Made By seconded By fffil Motion to a.^_^_.^__^ approve. Commisioner Sean Commissioner Ben passesApprove vtotion Passes Frantom Hasan 4_0. www.augustaga.gov Engineering Services Committee Meeting 11/14/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on October 31, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM Engineering Services Committee November 14, 2017 Motion to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Department: Law Caption: Motion to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on October 24, 2017 for this matter. The map of said Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street be abandoned. Recommendation: Approve determination and request for abandonment of Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON THE ALLEY EAST OF ELEVENTH STREET, ONE BLOCK SOUTH OF TELFAIR STREET AND ONE BLOCK NORTH OF WALKER STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on October 24, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 12, 2017 and October 19, 2017, and that the property owners located on the Alley between Heard Avenue and Russell Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 21, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 11/14/2017 1:10 PM Motion for Abandonment - Alley East of 11th Street, South of Telfair Street, North of Walker Street - 2nd Reading Department:Law Presenter:Andrew MacKenzie Caption:Motion to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32- 7-2, a public hearing was held on October 24, 2017 for this matter. The map of said Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street be abandoned. Recommendation:Approve determination and request for abandonment of Alley East of Eleventh Street, One Block South of Telfair Street and One Block North of Walker Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee November 14, 2017 Motion to determine that Hebron Court as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Hebron Court as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Hebron Court is attached. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Hebron Court be abandoned. Recommendation: Approve determination and request for abandonment of Hebron Court pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 11/14/2017 1:10 PM Motion for Abandonment of Hebron Court - 1st Reading Department:Law Presenter:Andrew MacKenzie Caption:Motion to determine that Hebron Court as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Hebron Court is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Hebron Court be abandoned. Recommendation: Approve determination and request for abandonment of Hebron Court pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 11/14/2017 1:10 PM Request to Install Street Lights along Harper Street in Medical District Department:Engineering Presenter: Caption:Motion to approve the installation of 19 LED street lights along Harper Street between 15th Street and St Sebastian Way for the Augusta Medical District. Background:Georgia Power Company will install 19 LED street lights on Harper Street in the Augusta Medical District. The upfront cost of the installation includes removal of the old street light system, labor, trenching, underground conduit and conductor, poles, and lights is $180,000. The yearly cost to operate and maintain the lights will be $15,960. Analysis:The cost proposal was received by Georgia Power on October 31, 2017 in the amount of: Upfront Cost = $180,000, Yearly Cost = $70 each for a total cost of $15,960. Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for yearly maintenance and operations. Alternatives:1) Approve installation of street lights along Harper Street in Augusta Medical District. 2) Do not approve installation of new street lights. Recommendation:Approve alternative No. 1, installation of street lights on Harper Street. Funds are Available in the Following Accounts: Funds are available in the following account: 328-041110- 212828105 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to award Construction Contract to Reeves Construction Co. in the amount of $4,959,790.31 for Resurfacing Various Roads (Richmond Hill, Boykin Rd, Old Waynesboro Rd, Gardeners Mill Rd). Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. LMIG Funds (2015)1,570,688$ LMIG Funds (2017)979,982$ LMIG 10% Match (TIA Discretionary) 255,067$ SPLOST VII (Resurfacing)750,000$ TIA Discretionary Funds 1,404,054$ 4,959,791$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor Funding available in SPLOST VII, LMIG and TIA Discretionary Funds CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS 1 of 2 10.18.2017 Augusta-Richmond County, Georgia CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS CPB AMOUNT SOURCE OF FUNDS CPB LMIG FUNDS (2015) $1,570,688 LMIG FUNDS (2017) $979,982 LMIG 10% MATCH $255,067 (TIA DISCRETIONARY) SPLOST VII (Resurfacing) $750,000 TIA DISCRETIONARY FUNDS $1,404,054 TOTAL SOURCES: $4,959,791 USE OF FUNDS LMIG FUNDS (2015) $1,570,688 LMIG FUNDS (2017) $979,982 LMIG 10% MATCH $255,067 (TIA DISCRETIONARY) SPLOST VII (Resurfacing) $750,000 TIA DISCRETIONARY FUNDS $1,404,054 TOTAL USES: $4,959,791 2 of 2 10.18.2017 Invitation to Bid Sealed bids will be received at this office until Thursday, September 7, 2017 @ 3:00 p.m. for furnishing: Bid Item #17-243 Resurfacing Various Roads (Boykin Road, Richmond Hill, Old Waynesboro Road, and Gardeners Mill Road) for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, July 27, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, August 22, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 27, August 3, 10, 17, 2017 Metro Courier August 2, 2017 OFFICIAL VENDORS Attachment "B" Addendum 1 E-Verify SAVE Form Bid Bond Bid Price C&H Paving 204 Main Street Thomson, GA 30824 YES YES 190714 YES YES $4,979,519.74 ER Snell Contractors 1785 Oak Road Snellville, GA 30078 YES YES 22114 YES YES 5,688,608.21 / Non-Compliant Beam's Contracting 15030 Atomic Road Beech Island, SC 29842 YES YES 167300 YES YES $5,587,839.08 Reeves Construction 1 Apac Industrial Way Augusta, GA 30907 YES YES 48048 YES YES $4,959,790.31 Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 245 Mandatory Pre-Bid Attendees: 11 Total packages submitted: 4 Total Noncompliant: 1 Bid Opening for Bid Item #17-243 Resurfacing Various Roads (Boykin Road, Richmond Hill, Old Waynesboro Road, and Gardeners Mill Road) for Augusta, GA Engineering Department Bid Date:Thursday, September 7, 2017 @ 3:00 p.m. The following Vendor was deemed Non-Compliant by the Compliance Department: ER Snell Page 1 of 1 Engineering Services Committee Meeting 11/14/2017 1:10 PM Resurfacing Various Roads Department:Engineeering Presenter: Caption: Approve award of Construction Contract to Reeves Construction Co. in the amount of $4,959,790.31 for Resurfacing Various Roads (Richmond Hill, Boykin Rd., Old Waynesboro Rd., and Gardeners Mill Rd.) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid 17-243) Background:GDOT financial assistance under Local Maintenance and Improvement Grant (LMIG) is critical for completing AED roadway maintenance and improvements projects. Each year AED submits LMIG funding request to GDOT with a tentative project list. Funding requests for resurfacing Old Waynesboro Rd and Richmond Hill Road was approved in 2015 & 2017 LMIG Program. In addition, as other funding became available, AED included additional roads to resurface. Boykin Road and Gardeners Mill Road are also in need of resurfacing and were included in subject bid. Analysis:Bids were received on September 7, 2017 with Reeves Construction Co. being the low bidder. The bid results are as follow: CONTRACTORS BID 1.Reeves Construction Company $4,959,790.31 2.C & H Paving $4,979,519.74 3.Beam’s Contracting, Inc. $5,587,839.08 It is the recommendation of the Engineering Department to award this project to Reeves Construction Co. Financial Impact:Proposed project funds are presented below: 1.LMIG Funds (2015): $1,570,687.51 2.LMIG Funds (2017): $979,982.12 3.LMIG 10% Match (TIA Discretionary) $255,066.96 4.SPLOST VII (Resurfacing) $750,000.00 5.TIA Discretionary Funds $1,404,053.72 TOTAL: $4,959.709.31 Alternatives:1). Approve award of Construction Contract to Reeves Construction Co. in the amount of $4,959.790.31 for Resurfacing Varies Roads (Richmond Hill, Boykin RD, Old Waynesboro RD, Gardeners Mill RD) as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: LMIG and TIA Discretionary REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission