HomeMy WebLinkAbout2017-10-10 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 10/10/2017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice
Chairman; Smith and Frantom, members.
ENGINEERING SERVICES
1. Motion to approve and adopt proposed Ordinance changes to the Augusta,
Georgia code section 3-5-95.11 to create a Residential Parking Permit Program.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
2. Approve entering into an agreement with Georgia Power stating that the City
of Augusta, GA will pay for the GP Transmission (GPT) Facility Relocation
Costs on the Berckmans Road Widening & Realignment Phase II Project in
accordance with the estimate totaling $318,673.00. Also, approve the Utility
Relocation Agreement to be executed by the Augusta, GA Legal Counsel and
the Mayor and approve payment upon completion of the work as requested by
Augusta Engineering Department.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
3. Approve and authorize supplemental reimbursement to Georgia Power
Transmission (GPT) in amount of $186,300 for cost to relocate their
Item
Action:
transmission facilities for improving Druid Park Improvements Project. Also
approve modifying the Utility Relocation Agreement between GPT and the City
from $849,328.00 to $1,035,628.00 as requested by Augusta Engineering
Department.
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
4. Approve and award the Engineering Design Services Consultant Services
Agreement (CSA), to Hussey Gay Bell in the amount of $1,136,478.00 for the
Enhance Operational Efficiency of Various Intersections for Augusta, Georgia
Project as requested by AED/TE. Award is contingent upon receipt of signed
Agreement. RFQ 17-127
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Grady Smith Passes
5. Motion to approve the minutes of the Engineering Services Committee held on
September 26, 2017.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
6. Motion to authorize condemnation to acquire property in Fee Simple Interests
(Parcel 087-4-106-00-0) - 2046 Golden Rod Street.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
7. Motion to authorize condemnation to acquire property in Fee Simple Interests
(Parcel 087-4-107-00-0) - 2048 Golden Rod Street.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
8. Approve budget increase for on-call asphalt and concrete repairs for Bid 16-224.
(Approved by Engineering Services Committee December 13, 2016)
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben
Hasan
Commisioner Sean
Frantom Passes
9. Update on Enhancements to Inter-Departmental Activities in relation to Code
Enforcement Activities, Redevelopment, and Community Engagement.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
www.augustaga.gov
10. Consider Award of RFP Item #17-167 for The Revenue Enhancement and
Recovery Project to Utility Revenue Management.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean
Frantom
Commissioner
Ben Hasan Passes
11. Receive as information - Stormwater Utility Program Update. Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information. Mr.
Fennoy out.
Motion Passes 3-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
12. Approve the installation of Twenty Streetlights on Covington Court,
Burlington Drive, and Marble Court at a cost of $124.80 per year. This is also
to approve a new lighting tax district for the 51 lots associated with the above
roads. Funding is available in the Street Lighting budget account
#2760416105312310.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Fennoy out.
Motion Passes 3-0.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Attendance 10/10/17
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Page 1 of 3
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Sec. 3-5-95.11. Residential parking permit zone.
a) Study. Upon citizen request or on its own initiative, Augusta, Georgia may
study the feasibility and desirability of establishing or eliminating one or more
residential parking permit zones within the public right-of-way. A study shall
consider, among other things:
(1) (1) The effect on the safety of residents of the area under consideration
from intensive use by non-residents for parking of vehicles.
(2) (2) The need of thearea residents of the area to obtain for adequate on-
street parking in the targeted areaadjacent to or close by their places of
residence.
(3) (3) The difficulty or inability of area residents of the area to secure
adequate on-street parking in the targeted areaadjacent to or close by
their places of re due to sidence because of widespreadthe use of available
parking spaces in that area by non-resident transient motorists.
(4) (4) The impact of major public facilities and programs on the health,
safety, and welfare of the area residents of the area and any unreasonable
burdens placed on those residents in securing adequate on-street parking
and gaining access to their places of residences by virtue of such facilities
and programs.
(5) (5) The likelihood of alleviating, by use of a parking permit system, any
problem of unavailability of residential parking spaces.
(6) The desire of the residents in the area for the institution of a parking
permit system and the willingness of those residents to bear the
administrative costs incidental to the issuance of permits authorized by
this section.
(6) (7) The fact that the residents of a contemplated parking permit area
have contributed to the cost of construction and/or improvement of
streets and roads program administration in such an area either by the
direct assessment of costs or indirectly to the extent such costs are
reflected in purchase or rental prices additional fees paid by those
residents.
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(7) (8) The need for some parking spaces to be available in the target area
under consideration for use by visitors and the general public.
(9) Such other factors as the Administrator Director of Engineering shall
deem relevantapplicable.
(b) Public hearing. A public hearing may be held in accordance with the
following:
(1) (1) Following the completion of a study conducted pursuant to
subsection (a) of this section, the Administrator Director of Engineering,
or his or her designee, mayshall conduct a public hearing at which time
interested persons may appear and be heard.
(2) Within 45 calendar days following the close of the public hearing, the
Administrator Director of Engineering shall decide whether to propose
the designation of the area under consideration as a residential parking
permit zone or to remove the designation of an established residential
parking permit zone.
(c) Petition and designation. Procedures for submitting a petition and
designation for creating of the residential parking permit zone are as follows:
(1) (1) If the Administrator Director of Engineering proposes to establish
a residential parking permit zone, residents within the targeted area
proposed for the designation may petition for the establishment of the
zone. Petitions shall be on forms prepared and promulgated by the
Director of Engineering Administrator. Petitions shall be submitted to
the Administrator Director of Engineering who shall determine their
sufficiency. Any iInsufficient and/or incomplete petitions shall be
remanded to the individual submitting it, with instructions for correction
of deficiencies will not be processed.
(2) (2) No residential parking permit zone shall be established unless at
least 70 percent a simple majority, (50 percent plus one), of the
households property owners within the proposed zone have properly
signed a petition.
(3) Property tax records provided from the Board of Tax Assessors shallwill
be used to verify the eligibility of property owner petition signatures.
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(d) Designation. Procedures for adding public street right-of-ways to
residential parking pass zone areas are as follows:
(1) (1) Following the completion and vetting of the petition pursuant to
subsection (c) of this section, the Director of Engineering the Director of
Engineering will provide the Commission of Augusta, Georgia
Commission the opportunity to add proposed residential parking permit
zone to a list of such designated areas by panel vote majority vote of the
Commission body.
(32) Upon approval of the establishment of a residential parking permit zone
by the Augusta, Georgia Commission vote, the Administrator Director of
Engineering shall cause to be posted parking signs to be posted in the
zone. Such, which signs shall prescribe times, locations and conditions
under which govern parking in the targeted areaparking may be by
permit only.
(43) The Administrator Director of Engineering shall have authority to
promulgate regulations necessary to the administration of this program,
including, but not limited to, the issuance, display, renewal, revocation,
and replacement of decals, and the establishment of reasonable fees for
the users of the program.
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Engineering Services Committee Meeting
10/10/2017 1:10 PM
Approve and Adopt Revised Ordinance Regarding Residential Parking Permit Zones File Reference:
013-017(a)
Department:Engineering
Presenter:
Caption:Motion to approve and adopt proposed Ordinance changes to the
Augusta, Georgia code section 3-5-95.11 to create a Residential
Parking Permit Program.
Background:The residents of the neighborhoods in and around the Augusta
University downtown campus have brought forward concerns
regarding nuisance parking related to students. Many residents
claim that students who attend the nearby colleges are parking for
long hours in front of their homes to avoid paying university
parking pass fees. This influx of vehicles is creating hardship and
safety issues for residents who live in these neighborhoods.
Analysis:Throughout the country, many communities who have similar
situations have programs in place to deal with nuisance parking
created by nearby facilities. The ordinance modifications involve
revising the residential parking section of code 3-5-95.11 to allow
for a residential application and study process, a public hearing,
and a petition and designation process. The proposed changes
have been vetted through the residents, Administrator’s Office,
Attorney’s Office, Richmond County Sheriff’s Office, and
Augusta University.
Financial Impact:None Currently
Alternatives:Do not approve proposed changes to Residential Parking
Ordinance 3-5-95.11.
Recommendation:Approve proposed revisions to Residential Parking Ordinance 3-
5-95.11 to allow for the creation of a Residential Parking Pass
Program to be administered by the Augusta Engineering
Department.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
1
UTILITY RELOCATION AGREEMENT
Augusta, Georgia
Project Name: BERCKMANS ROAD IMPROVEMENTS PHASE II
PI#: 0011413
TRANSMISSION FACILITY RELOCATION
This AGREEMENT, made and entered into as of the day of
, 2017 by and between Augusta, State of Georgia (hereinafter referred to as the “Augusta, Georgia”), and
GEORGIA POWER COMPANY (hereinafter referred to as the “Company”). This Agreement may refer to either
Augusta, Georgia or Company, or both, as a "Party" or "Parties.”
W I T N E S S E T H:
WHEREAS, Augusta, Georgia proposes under the above written Project to construct the “BERCKMANS
ROAD IMPROVEMENTS PHASE II” (hereinafter referred to as the “Project”); and
WHEREAS, due to the construction of this Project, it will become necessary for the Company to remove,
relocate, or make certain adjustments to the Company’s existing facilities (facilities includes electrical and
communications facilities and is referred to herein collectively as the “Facilities” or the “Facility”), in accordance
with the estimate of Three Hundred Eighteen Thousand Six Hundred Seventy Three dollars ($318,673) (the
“Estimate”), a copy of which estimate is attached hereto, and incorporated into this Agreement as Exhibit “A”. The
Estimate is limited: (a) to the costs of removing, relocating or adjusting those Facilities, which are physically in
place and in conflict with the proposed construction and/or maintenance, (b) where replacement is necessary, to the
costs of replacement in kind and such cost excludes the proportion of the costs representing improvement or
betterment in a Facility, except to the extent that such improvement or betterment is made necessary by the
construction and/or maintenance, and (c) to the costs incurred in acquiring additional easements or private rights of
way, including, without limitation, easements for lines, access, tree trimming, guy wires, anchors and other devices,
appliances and other equipment, and any and all other such easements and property rights as may be reasonably
necessary for the Company’s installation, operation and maintenance of its Facilities. The proportion of the costs
representing improvement or betterment in a Facility while excluded from the Estimate, except to the extent that
such improvement or betterment is made necessary by the construction and/or maintenance, shall be shown on the
Estimate; and
WHEREAS, the Company has presented evidence to Augusta, Georgia that it contends supports its claim
that it acquired property interests and utilized such property interests for the placement of its Facilities prior in time
to acquisition of the road right of way(s), all as involved in said Project; and
WHEREAS, Augusta, Georgia agrees to bear hundred percent (100%) of the actual costs of said relocation
expenses, which is estimated to be Three Hundred Eighteen Thousand Six Hundred Seventy Three dollars
($318,673), subject to Augusta, Georgia’s reasonable approval (not to be unreasonably withheld) of the evidence
presented by the Company supporting its claim for prior rights, which may include any documents or information
demonstrating the location of the Facilities in relationship to those property interests, the relationship of those
property interests to current and previous road right-of-way, and any other information or documents reasonably
required by Augusta, Georgia to verify the Company’s claim, and subject to further Augusta, Georgia’s reasonable
approval (not to be unreasonably withheld) should actual expenses exceed the Estimate; and
WHEREAS, Augusta, Georgia will use its best efforts to make a determination regarding the Company’s
claim for prior rights prior to the Company being required to commence the removal, relocation, or adjustment of its
Facilities, and shall provide its determination in writing along with the written support for any such determination.
If Augusta, Georgia determines that the Company’s presented information is insufficient to make a determination,
Augusta, Georgia will provide the Company the basis for such insufficiency, and request that the Company provide
additional information. If a determination, however, cannot be made prior to the time the Company’s Facilities need
to be removed, relocated, or adjusted in order for the Project not to be delayed (provided that Augusta, Georgia
certifies in writing to the Company that such Project is time-sensitive due to construction scheduling with the
possibility of damages for delay, safety concerns, or critical funding deadlines), the Company will remove, relocate,
2
or adjust its Facilities without a determination having been made and neither Party’s rights, claims, or defenses with
regard to the issue of property interests, compensable interest or prior rights will be waived or affected in any
manner. In such instance, Augusta, Georgia will make such determination regarding the Company’s claim for prior
rights no later than six (6) months from the date of Augusta, Georgia’s receipt of information sufficient for Augusta,
Georgia to make a determination (which determination shall be in writing accompanied by written support) or
otherwise the Company’s claim for prior rights will be deemed approved by Augusta, Georgia.
NOW, THEREFORE, in consideration of the promises and the mutual covenants of the Parties hereinafter
set forth, the receipt and sufficiency of which are hereby acknowledged by the Parties, it is agreed:
Section 1. The Company, with its regular construction or maintenance crews and personnel, at its standard schedule
of wages and working hours (as may be applicable from time to time during this Agreement), and working in
accordance with the terms of its agreements with such employees, will make such changes in its Facilities as
previously agreed upon with Augusta, Georgia. The Company may elect to contract any portion of the work
contemplated.
Section 2. Prior to the Company commencing any of its removal, relocation or adjustment work, including
obtaining any easements, Augusta, Georgia will provide written assurances (including information on the property
rights acquired) to Company that it has acquired the necessary new road right-of-way.
Section 3. Upon the completion by the Company of the work contemplated herein, Augusta, Georgia will pay the
Company a sum equal to the lesser of HUNDRED percent (100%) of: (a) the Company’s actual cost of the total
Project relocation expenses or (b) the Estimate, subject to the reasonable acceptance by Augusta, Georgia (not to be
unreasonably withheld) of the evidence presented by the Company supporting its claim for prior rights. Pursuant to
the Franchise Agreement (as defined below), in particular its Sections 4 and 8, the Company will exercise its rights
to have Augusta, Georgia pay the Company its relocation costs associated with this Project.
Section 4. Augusta, Georgia will neither be bound to pay any costs related to the Facilities’ removal, relocation, or
adjustment which are in excess of the reimbursable portion of the Estimate, nor for any items of relocation work not
provided for in said Estimate, except as shall be specifically approved in writing by Augusta, Georgia. In the event
there is a change in the Project, including, without limitation, a change in scope, design, plans, service, property
interests to be acquired or engineering, due to events or circumstances beyond Company’s reasonable control,
Company will notify Augusta, Georgia of such change and the Parties will negotiate in good faith a mutually
agreeable agreement or amendment to this Agreement to address such change.
Section 5. The recitals set forth in the Whereas clauses of this Agreement are a material part of this Agreement and
binding upon the Parties hereto.
Section 6. The Company shall make a reasonable effort to provide signing and other traffic control measures during
construction as contemplated under this Agreement in accordance with PART VI of the U. S. Department of
Transportation Manual on Uniform Traffic Control Devices, current edition, all at the expense of Augusta, Georgia.
Section 7. The covenants herein contained, including the covenants contained in the “Whereas” clauses hereto,
shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the
Parties hereto.
Section 8. It is mutually agreed between the Parties hereto that this Agreement shall be deemed to have been
executed in Georgia.
Section 9.
9.1 The Parties agree they will in good faith share information with each other related to the issue of prior rights.
Should the Company disagree with Augusta, Georgia’s determination with regard to the Company’s claim for
prior rights and if the Parties are unable to settle the issue through informal negotiations, then, at the request of
either Party, the Parties agree to escalate the matter pursuant to Section 9.2 below.
9.2 Except as otherwise set forth in this Agreement, any controversy or claim arising out of or relating to this
Agreement, or the breach thereof, will be settled: (a) first, by good faith efforts to reach mutual agreement of the
Parties; and (b) second, if mutual agreement is not reached within thirty (30) calendar days of a written request
by a Party to resolve the controversy or claim, each of the Parties will appoint a designated representative who
3
has authority to settle the dispute (or who has authority to recommend to the governing body a settlement of the
dispute) and who is at a higher level of management than the persons with direct responsibility for
administration of this Agreement. The designated representatives will meet as often as they reasonably deem
necessary in order to discuss the dispute and negotiate in good faith in an effort to resolve such dispute. The
specific format for such discussions will be left to the discretion of the designated representatives provided,
however, that all reasonable requests for relevant information made by one Party to the other Party will be
honored if such information is reasonably available. If the Parties are unable to resolve issues related to the
dispute within thirty (30) days after the Parties' appointment of designated representatives or Augusta,
Georgia’s City Council fails to approve any tentative agreement reached, the Parties agree to participate in non-
binding mediation pursuant to Section 9.3 below. It being understood, however, that nothing herein will
diminish or relieve either Party of its rights or obligations under this Section 9.
9.3 If the Parties are unable to resolve a dispute through informal negotiations or pursuant to Section 9.2, the Parties
agree to participate in non-binding mediation by an impartial, third party mediator mutually agreed upon by the
Parties, at a mutually convenient location, with each Party being responsible for its own attorneys’ fees and
expenses and for providing its own information and documentation applicable to the dispute to such mediator.
The Parties agree that a potential mediator’s experience in prior rights and real estate law will be relevant
factors in selecting a mediator. All other agreed upon costs of the mediation will be apportioned equally to each
Party. Any dispute not so resolved by negotiation, escalation or mediation may then be submitted to a court of
competent jurisdiction, and either Party may invoke any remedies at law or in equity. (Nothing contained
herein, however, will preclude the Parties from first seeking temporary injunctive or other equitable relief).
Section 10.
10.1 If the Company chooses to submit progress payments, Augusta, Georgia will pay them within thirty (30)
days from receipt of the invoice, subject to Verification (as defined below) thereof by Augusta, Georgia.
Upon completion of the work, the Company shall submit a final bill to Augusta, Georgia and Augusta,
Georgia shall make a final payment within thirty (30) days from receipt of the final bill, subject to
Verification of the final bill by Augusta, Georgia.
10.2 For purposes of this Section 10.1, “Verification” means that Augusta, Georgia has reasonably determined
that there is a material discrepancy between the Company’s invoiced charges and Augusta, Georgia’s
calculation of charges owed, which invoiced charges are subject to a bona fide dispute; provided, however,
Augusta, Georgia agrees to provide the Company with written notice, including supporting documentation,
illustrating the basis for such bona fide dispute, within sixty (60) days of receipt of the invoice in dispute.
Should Augusta, Georgia fail to provide such documentation within the specified time period, Augusta,
Georgia must pay the disputed amount. Augusta, Georgia must pay any undisputed portion of the invoice
total within thirty (30) days after its receipt of the invoice. Augusta, Georgia must pay any disputed portion
of the invoice total within thirty (30) days of the date the dispute is resolved, to the extent the dispute is
resolved in favor of the Company.
10.3 At any time within thirty-six (36) months after the date of the final payment, Augusta, Georgia, at its sole
expense, may audit the cost records, support documentation, and accounts of the Company pertaining to
this Project to solely assess the accuracy of the invoices submitted by the Company and notify the
Company of any amount of any unallowable expenditure made in the final payment of this Agreement, or,
if no unallowable expenditure is found, notify the Company of that fact in writing. Any such audit will be
conducted by representatives of Augusta, Georgia or, if applicable, the Georgia Department of
Transportation or the Federal Highway Administration, after reasonable advance written notice to the
Company and during regular business hours at the offices of the Company in a manner that does not
unreasonably interfere with the Company’s business activities and subject to the Company’s reasonable
security requirements. As a prerequisite to conducting such audit, Augusta, Georgia or, if applicable, the
Georgia Department of Transportation or the Federal Highway Administration, will sign the Company’s
Nondisclosure Agreement. The Company may redact from its records provided to Augusta, Georgia
information that is confidential and irrelevant to the purposes of the audit. The Company will reasonably
cooperate in any such audit, providing access to the Company records that are reasonably necessary to
enable Augusta, Georgia to test the accuracy of the invoices to which the audit pertains, provided that
Augusta, Georgia or, if applicable, the Georgia Department of Transportation or the Federal Highway
Administration, may only review, but not copy, such records. If the Company agrees with the audit
results and does not pay any such bill within ninety (90) days of receipt of the bill from Augusta, Georgia
(based on the mutually agreed upon audit results), Augusta, Georgia may set off the amount of such bill
against the amounts owed the Company on any then-current contract between the Company and Augusta,
Georgia. If, following the audit, the Parties are unable to resolve any dispute concerning the results of the
4
audit through informal negotiation, the provisions of Sections 9.2 and 9.3 will govern the resolution of the
dispute. Augusta, Georgia may not perform an audit pursuant to this Agreement more frequently than once
per calendar year and may not conduct audits twice within any six (6) months.
Section11. Duplicate originals of this Agreement will be executed, each of which will be deemed an original but
both of which together will constitute one and the same instrument. This Agreement may be modified only by an
amendment executed in writing by a duly authorized representative for each Party. This Agreement contains the
entire agreement of the Parties and there are no oral or written representations, understandings or agreements
between the Parties respecting the subject matter hereof which are not fully expressed herein. This Agreement
neither will supersede nor is in conflict with that certain Ordinance Granting Franchise (the “Franchise
Agreement”). This Agreement will be governed by and construed in accordance with the laws of the State of
Georgia.
[SIGNATURES ON THE FOLLOWING PAGE]
5
IN WITNESS WHEREOF, this instrument has been and is executed on behalf of AUGUSTA, GEORGIA
being duly authorized to do so by its authorized representative. The parties to those present have executed
this Contract in two (2) counterparts, each of which shall be deemed an original in the year and day first above
mentioned.
BY:____________________________(SEAL)
MAYOR
Signed, sealed and delivered this day of ___________,
20__, in the presence of
ATTEST:
_______________________________ ____________________________________
Treasurer NOTARY PUBLIC
ATTEST:
____________________________________
MUNICIPAL CLERK
APPROVED AS TO FORM:
____________________________________
City Attorney
FEIN _______________________________
GEORGIA POWER COMPANY
By: (SEAL)
Title:
Date:
ATTEST:
By:
Title:
Witness:
Notary: (SEAL)
Give proper title of each person executing Agreement. Attach seal as required.
6
Exhibit A
TEAMS ESTIMATES
1561501
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T14041211. This request is to enter into an
Agreement with Georgia Power stating that the City of Augusta will pay for the GP
Facility Relocation Costs in the amount of $318,673.00 for the Berckmans Road Widening &
Relialignment, Phase I. Funding is available TIA project funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 30,320$
TIA Project Funds 11,896,933$
13,077,253$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 15-214)
9.29.2017
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 15-214)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI ($360,000)($360,000)
Berckmans Rd Over Raes Creek ($790,000)($790,000)
TIA Discretionary ($30,320)($30,320)
TIA Project Funds ($75,910)($75,910)
TIA Project Funds Berckman Road
371-041110-T14041211 ($11,502,350) ($318,673) ($11,821,023)
TOTAL SOURCES: ($12,758,580) ($318,673) ($13,077,253)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 $390,320 $390,320
328-041110-5212115-211828704 $790,000 $790,000
ENGINEERING
371-041110-5212115-T14041211 $75,910 $75,910
371-041110-5414110/T14041211 $11,502,350 $318,673 $11,821,023
TOTAL USES:$12,758,580 $318,673 $13,077,253
9.29.2017
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Berckmans Road Widening & Realignment, Phase II
Department:Engineering
Presenter:
Caption:Approve entering into an agreement with Georgia Power stating
that the City of Augusta, GA will pay for the GP Transmission
(GPT) Facility Relocation Costs on the Berckmans Road
Widening & Realignment Phase II Project in accordance with the
estimate totaling $318,673.00. Also, approve the Utility
Relocation Agreement to be executed by the Augusta, GA Legal
Counsel and the Mayor and approve payment upon completion of
the work as requested by Augusta Engineering Department.
Background:Berckmans Road Widening & Realignment is one (1) of fifty (50)
City of Augusta, Georgia TIA (aka TSPLOST) projects. Project
will be completed in two phases (Phase 1 and Phase 2). Project
limits are Washington Road to Wheeler Road. Improvement
includes; constructing, three lane roadway, with curb, gutter,
storm conveyance system, sidewalks, underpasses, lighting and
associated landscaping. Project phase 1 construction is completed
and Phase II is under construction with utilities relocation in
progress. Roadway improvements require relocation of Georgia
Power Transmission facilities.
Analysis:The Berckmans Road Widening & Realignment Phase II Project
will require that Georgia Power Company relocate some
transmission facilities and Augusta would be required to enter into
an agreement that Augusta will pay the estimated amount of
$318,673.00. This is a cost that is required to be paid by the City
of Augusta, GA to complete needed improvements.
Financial Impact:Funds are available in Project TIA funds.
Alternatives:1). Approve entering into an agreement with Georgia Power,
stating that the City of Augusta, GA will pay for the GP
Transmission (GPT) Facility Relocation Costs on the Berckmans
Road Widening & Realignment Phase II Project in accordance
with the estimate totaling $318,673.00. Also, approve the Utility
Relocation Agreement to be executed by the Augusta, GA Legal
Counsel and the Mayor, and approve payment upon completion of
the work as requested by Augusta Engineering Department. 2). Do
not approve and find alternative to complete the project and meet
TIA project completion schedule.
Recommendation:Approve Alternate one.
Funds are Available
in the Following
Accounts:
Fund 371
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB# 371-041110-T13041219. This request is to enter into an
Agreement with Georgia Power Transmission (GPT) in the amount of $186,300 for cost to relocate
their transmission facilities for improving Druid Park Road Improvements Project.
from $849,328 to $1,035,628.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
724,741$
TIA Discretionary Funds 411,527$
1,035,628$
2,171,896$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
CPB#371-041110-T13041219
Special 1% Sales Tax, Phase VI
TIA Funds
Also approve modifying the Utility Relocation Agreement between GPT and the City
CAPITAL PROJECT BUDGET
Druid Park Improvements (Walton Way to Wrightsboro Road)
9.29.2017
Augusta-Richmond County, Georgia CPB#371-041110-T13041219
CAPITAL PROJECT BUDGET
Druid Park Improvements (Walton Way to Wrightsboro Road)
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPECIAL 1% SALES TAX, PHASE VI
328-041110-6011110-212828012 ($724,741)($724,741)
TIA Discretionary Funds
235-041110-6011110 ($411,527)($411,527)
TIA Funds
371-041110-T13041219 ($849,328) ($186,300) ($1,035,628)
TOTAL SOURCES: ($1,985,596) ($186,300) ($2,171,896)
USE OF FUNDS
ENGINEERING
328-041110-5212115-212828012 $724,741 $724,741
TIA Engineering
235-041110-5212115 $411,527 $411,527
TIA Funds
371-041110-5212115 $849,328 $186,300 $1,035,628
TOTAL USES: $1,985,596 $186,300 $2,171,896
9.29.2017
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Druid Park Improvements (Walton Way to Wrightsboro Road)
Department:Engineering
Presenter:Abie Ladson
Caption:Approve and authorize supplemental reimbursement to Georgia
Power Transmission (GPT) in amount of $186,300 for cost to
relocate their transmission facilities for improving Druid Park
Improvements Project. Also approve modifying the Utility
Relocation Agreement between GPT and the City from
$849,328.00 to $1,035,628.00 as requested by Augusta
Engineering Department.
Background:The Druid Park Improvements Project is on the approved Band 1
list of Richmond County’s Transportation Investment Act of 2010
(aka, TIA, TSPLOST) projects. Project consists of improving
roadway operation, safety, surface drainage, and produce
enhanced multi-modal facilities through the use of context
sensitive design including a new roundabout, landscaped medians,
bicycle lanes and shared-use signage. The project is under
construction and utility relocation phase is substantially
completed. Roadway improvements required relocation of Power
facilities and other utilities.
Analysis:Due to ROW constrains and close proximity of other utilities,
GPT has to assign additional resources (engineering, material &
labor) to relocate specific poles structures. Such arrangement was
warranted to keep roadway construction activities on schedule.
Utilization of increase resources lead to cost increase. Under
agreement with GPT, this is a cost that is required to be paid by
the City of Augusta to complete needed improvements.
Financial Impact:Funds are available in Project TIA funds.
Alternatives:1). Approve and authorize supplemental reimbursement to
Georgia Power Transmission (GPT) in amount of $186,300 for
cost to relocate their transmission facilities for improving Druid
Park Improvements Project. Also approve modifying the Utility
Relocation Agreement between GPT and the City from
$849,328.00 to $1,035,628.00 as requested by Augusta
Engineering Department. 2). Do not approve and find alternative
way to reimburse GPT.
Recommendation:Approve Alternate one.
Funds are Available
in the Following
Accounts:
fund 371
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Request for Qualifications
Request for Qualifications will be received at this office until Tuesday, January 10, 2017 @ 11:00 a.m. for furnishing:
RFQ Item #17-127 Engineering Design Services to Enhance the Operational Efficiency of Various Intersection
for Augusta Engineering Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, December 27, 2016,
@ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution
of contract with the successful vendor.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 1, 8, 15, 22, 2016
Metro Courier December 7, 2016
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Addendum 1 Original 6
Copies
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes
WR Toole Engineering
1005 Broad St., Suite 200
Augusta, GA 30901
Yes 62985 Yes Yes Yes Yes
Moreland Altobelli Assoc
2450 Commerce Ave.
Duluth, GA 30096
Yes 53328 Yes Yes Yes Yes
Clark Patterson Lee
3011 Sutton Gate Dr.,
Suite 130
Suwanee, GA 30024
Yes 209339 Yes Yes Yes Yes
Hussey Gay Bell
329 Commercial Dr.,
Suite 200
Savannah, GA 31406
Yes 398475 Yes Yes Yes Yes
Qualifications Opening RFQ Item #17-127
Engineering Design Services to Enhance the
Operational Efficiency of Various Intersection
for Augusta, Georgia - Engineering Department
RFQ Due: Tuesday, January 10, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 433
Pre-Qualifications/Telephone Conference Attendees: NA
Total packages submitted: 5
Total Noncompliant: 0
Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to NA. This request is to award the
Design Contract to Hussey Gay Bell in the amount of $1,136,478.00
for TIP project Operational Efficiency of Various Intersections for Augusta, GA.
Funding is available in the Transportation Improvement Program funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
277,000$
750,000$
225,000$
1,252,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB
Operational Efficiency of Various Intersections for Augusta, Georgia Project
TIP Project Funds -Wheeler Rd @ Robert C Daniel Jr Parkway
TIP Project Funds -Barton Chapel Rd @ Gordon Highway
TIP Project Funds - Wheeler Rd between I-20 & Augusta West Pkwy
1.14.2015
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB
Operational Efficiency of Various Intersections for Augusta, Georgia Project
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Transportation Impvt Program
PI-0012868
Wheeler Rd @ Robert C Daniel Jr Parkway ($277,000)($277,000)
Transportation Impvt Program
PI-0012867
Barton Chapel Rd @ Gordon Highway ($750,000)($750,000)
Transportation Impvt Program
PI-0012866
Wheeler Rd between I-20 & Augusta West Pkwy ($225,000)($225,000)
TOTAL SOURCES:($1,252,000)($1,252,000)
USE OF FUNDS
ENGINEERING - DESIGN
340-041110-52.12115 $1,252,000 $1,252,000
TOTAL USES:$1,252,000 $1,252,000
1.14.2015
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
WR Toole Engineering
1005 Broad St., Suite 200
Augusta, GA 30901
Moreland Altobelli Assoc
2450 Commerce Ave.
Duluth, GA 30096
Clark Patterson Lee
3011 Sutton Gate Dr.,
Suite 130
Suwanee, GA 30024
Hussey Gay Bell
329 Commercial Dr.,
Suite 200
Savannah, GA 31406
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 41.0 40.0 42.5 50.0 49.0
1. Technical Approach 100 81.5 82.5 84.0 96.0 97.5
2. Financial Responsibility 100 97.5 95.0 97.5 95.0 97.5
3. Project Management 95 85.0 90.0 97.5 97.5 96.0
4. Key Personnel & Staff 90 80.0 85.0 87.5 90.0 90.0
5. Organizational Qualifications 85 66.5 37.5 75.0 72.5 75.0
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 480 410.5 390 441.5 451 456
1. Specific relevant experience of your company
(specific to “intersection operation
efficiency” concept and design).
75 62.5 67.5 73.5 75.0 75.0
2. A detailed description of the proposed
technical approach to be taken for the
performance of the required services.
100 80.0 77.5 81.0 97.5 97.5
3. Conceptual project schedule. 25 20.0 21.0 21.5 22.5 23.5
E. TOTAL 200 162.5 166 176 195 196
Within Richmond County 10 10 10
Within CSRA 8
Within Georgia 6 6 6 6
Within SE United States (includes AL, TN, NC,
SC, FL) 4
All Others 2
TOTAL 10 10.0 10.0 6.0 6.0 6.0
H. References 10 10.0 10.0 10.0 10.0 10.0
Total 750 634 616 676 712 717
Evaluation Sheet - RFQ Item #17-127
Engineering Design Services to Enhance the
Operational Efficiency of Various Intersection
for Augusta, Georgia - Engineering Department
Evaluation Meeting: Tuesday, January 24, 2017 @ 10:00 a.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:______________Nancy Williams ________________________________
Procurement Department Completion Date: 1/24/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
Quality of RFP
Evaluator: Cumulative Date: 1/24/17
ENGINEERING DEPARTMENT
Abie L. Ladson, PE, CPESC, Director
MEMORANDUM
',I*, lil
DATE:
SUBJECT:
'1? FEB 14*,rSS:41
Ms Geri Sams, Procurement - Director
Abie L. Ladson, PE, CPESC, Director- Engineering
Wednesday, FebruarY 22, 20L7
Engineering Design Services to Enhance the Operational Efficiency of Various
lntersections - RFQ - L7 -127
File reference: 16-014(A)
Ms. Sams, it is the recommendation of AED to award the design and engineering services for the
subject project to Hussey Gay Bell. AED also request that the scope of work be initiated and enter
into fee negotiations.
Should you require additional information please contact John Ussery at 706.821.!7\0 or
i ussery@ augustaga.gov.
Thonk you for your attention to this motter.
ALL/vra
cc: John Ussery, PE, Assistant Director - Traffic Engineering Division
Hameed Malik, Ph.D., PE, Assistant Director- Engineering Division
Valerie Jenkins, AED Accountant
File
Augusta Engineering Administretion
535 Telfair Street, Bldg 4000 - Augusta, Georgia 30901
Phone (706) 796-5040 - Fax: (706) 796-5045
www.augustaga.gov
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Enhance Operational Efficiency of Various Intersections Project - (CSA)
Department:Engineering
Presenter:Abie Ladson, DIrector
Caption:Approve and award the Engineering Design Services Consultant
Services Agreement (CSA), to Hussey Gay Bell in the amount of
$1,136,478.00 for the Enhance Operational Efficiency of Various
Intersections for Augusta, Georgia Project as requested by
AED/TE. Award is contingent upon receipt of signed
Agreement. RFQ 17-127
Background:These projects are listed in the Transportation Improvement
Program (TIP). The Enhance Operational Efficiency of Various
Intersections Project will improve traffic flow, increase capacity,
and decrease delay at three busy locations in Augusta including
Wheeler Road @ Robert C Daniel Jr. Parkway, Barton Chapel
Road @ Gordon Hwy, and along Wheeler Rd between Interstate
20 and Augusta West Parkway. These projects will expand
intersections, add additional traffic controls, and add additional
infrastructure at these locations.
Analysis:RFQ’s were received on Tuesday, January 10, 2017 and firms
were evaluated based on qualifications, project approach, and
experience. The following firms submitted RFQs for evaluation:
1. Hussey Gay Bell 2. Clark Patterson Lee 3. Moreland Altobelli
Associates 4. Cranston Engineering 5. W.R. Toole Engineers, Inc.
Hussey Gay Bell was selected based on the evaluation procedures
used for this project.
Financial Impact:GDOT identified federal and state funding source to complete
design phase. It is reimbursable expense. Augusta entered in
agreement (Project Framework Agreement) with GDOT for
utilizing federal and state funding for project up to amount of
$1,252,000.00 [PI#0012868=$277,000; PI#0012867=$750,000;
PI#0012866=$225,000].
Alternatives:1) Approve and award the Engineering Design Services
Consultant Services Agreement (CSA), to Hussey Gay Bell in the
amount of $1,136,478.00 for the Enhance Operational Efficiency
of Various Intersections for Augusta, Georgia Project as requested
by AED/TE. Award is contingent upon receipt of signed
Agreement. 2) Do not approve.
Recommendation:Approve Alternate Number One.
Funds are Available
in the Following
Accounts:
Transportation Improvement Program (GDOT utilizing state and
federal funds). Fund 340
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting Commission Chamber - 9126120L7
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice
Chairman; Smith and Frantom, members.
ENGINEERING SERVICES
1. Update/report from Administration regarding a tree assessment related to
recent storm damage along city's right-of-way. @equested by Commissioner
Bill Fennoy)
Motions
Motion;----- Motion Textr ype
Motion to approve
updating the previously
done tree assessment study
Approve and report back a
recommendation in 30
days.
Motion Passes 4-0.
Made By
Item
Action:
Approved
seconded By ffiXi,Il
Commissioner Commisioner
Ben Hasan Sean Frantom rasses
2. Motion to approve the minutes of the Engineering Services Committee held on Item
September 12,2017. Action:
Approved
Motions
Motion
="".--- Motion Textrype
Motion to
^ aDDrove.APProve vtltion passes
4-0.
Made By Seconded By Motion
Result
Commisioner Sean Commissioner Ben passesFrantom Hasan
3. Motion to determine that the Alley East of Eleventh Street, One Block South of Item
Telfair Street and One Block North of Walker Street as shown on the attached Action:
plat has ceased to be used by the public to the extent that no substantial public Approved
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. $32-7-2, withthe
abandoned property to be quit-claimed to the appropriate party(ies), as provided
by law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering Department and
Augusta Util ities Department.
Motions
f#:"' Motion Text Made By seconded By
Approve
Motion toapprove. Commisioner Sean Commissioner Ben passesMotion Passes Frantom Hasan
4-0.
4. Motion to determine that Woodsedge Drive as shown on the attached plat has Item
ceased to be used by the public to the extent that no substantial public purpose is Action:
served by it or that its removal from the county road system is otherwise in the Approved
best public interest, pursuant to O.C.G. A. 532-7-2, with the abandoned property
to be quit-claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and Augusta Utilities
Department.
Motion
Result
Motion
Result
Motions
f#:" Motion Text Made By seconded By
Motion to
approve.
Motion Passes
4-0.
Commisioner Sean Commissioner Ben passesFrantom HasanApprove
5. Motion to determine that the Alley befween Heard Avenue and Russell Street, as ltem
shown on the attached plat has ceased to be used by the public to the extent that Action:
no substantial public purpose is served by it or that its removal from the county Approved
road system is otherwise in the best public interest, and to receive as information
the results of the public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. $32-7-2, with the abandoned property to be quit-claimed
to the appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department and adopt
the attached Resolution.
Motions
X:t1"Il Motion Texr Made By seconded By f""rtilI ype
Motion to
A _-_^__^ approve. Commisioner Sean Commissioner Ben passesApprove Motion Passes Frantom Hasan
4-0.
6. Motion to authorize condemnation to acquire title of a portion of property for Item
right-of-way (Parcel 087-4-118-00-0) - 189 YzDanBowles Road. Action:
Approved
Motions
[]11" Motion Text Made By Seconded By MotionType -'---- -J Result
Motion to
A _--^__^ approve. Commisioner Sean Commissioner Ben passesApprove Motion Passes Frantom Hasan
4-0.
7. Approve proposal for standardization of AUD security, fire alarm, access and Item
surveillance systems from Tyco Integrated Systems. Action:
Approved
Motions
Motion tt ,. m Motion;""'"" Motion Text Made By Seconded By Resultrype
Motion to
Approve ixLlx]rrru.r* f;mmisioner
Sean commissioner Ben passes
4-0.
8. Motion to request authoization to proceed with the purchase of the TrafficJet Item
1638 Print System at a total cost of $63,280.40 for the Augusta Engineering Action:
Department Traffic Engineering Division. Approved
Motions
X:j*1" Motion Text Made By seconded By Motion'r'YPe Result
Motion to
Approve i|lillrrurr., F;--*"ner Sean
fiommissioner
Ben passes
4-0.
9. Provide an update on the Downtown RiverWalk Gateway Arches and Shade ItemStructures. Action:
Approved
Motions
[]11"" Motion Text Made By Seconded By MotionType Result
Motion to approve
Approve ffi;xlf;Jlis
item as ff#T[f,ffi ;:rffi::f*' passes
Motion Passes 4-0.
www.augustaga.gov
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 26, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM __________
EDITION __________
CAPTION: Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-4-106-00-0)
2046 Golden Rod Street
BACKGROUND: The owners died intestate and all heirs cannot be determined or
located. In order to proceed and avoid further project delays, it is
necessary to condemn the subject property. The required property
consists of 7,500 sq. ft. in fee.
The appraised value is $6,300.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: October 10, 2017.
DEPARTMENT
DIRECTOR: FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
G/L: 328-041110-52.12122
J/L: 212828203-52.12122
ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: September 22, 2017
TO: The Honorable Hardie Davis, Jr. Mayor
Members of the Augusta Commission
Members of the Public Services Committee
FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of 7,500 sq. ft. to City of Augusta, Georgia from
Eloise Kimble and Leola Kimble, by and through their known and unknown
heirs
2046 Golden Rod Street
Augusta Information Technology - GIS Division, Augusta, GA
September 22, 2017 0 50 10025 ft
0 10 205 m
1:564
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-106-00-0) -
2046 Golden Rod Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-4-106-00-0) - 2046 Golden Rod Street.
Background:The owners died intestate and all heirs cannot be determined or
located. In order to proceed and avoid further project delays, it is
necessary to condemn the subject property. The required property
consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AGENDA ITEM __________
EDITION __________
CAPTION: Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-4-107-00-0)
2048 Golden Rod Street
BACKGROUND: The owners died intestate and all heirs cannot be determined or
located. In order to proceed and avoid further project delays, it is
necessary to condemn the subject property. The required property
consists of 7,500 sq. ft. in fee.
The appraised value is $10,000.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: October 10, 2017.
DEPARTMENT
DIRECTOR: FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
G/L: 328-041110-52.12122
J/L: 212828203-52.12122
ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: September 22, 2017
TO: The Honorable Hardie Davis, Jr. Mayor
Members of the Augusta Commission
Members of the Public Services Committee
FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of 7,500 sq. ft. to City of Augusta, Georgia from
Eloise Kimble and Leola Kimble, by and through their known and unknown
heirs
2048 Golden Rod Street
Augusta Information Technology - GIS Division, Augusta, GA
September 22, 2017 0 50 10025 ft
0 10 205 m
1:564
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-107-00-0) -
2048 Golden Rod Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-4-107-00-0) - 2048 Golden Rod Street.
Background:The owners died intestate and all heirs cannot be determined or
located. In order to proceed and avoid further project delays, it is
necessary to condemn the subject property. The required property
consists of 7,500 sq. ft. in fee. The appraised value is $10,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/10/2017 1:10 PM
On-Call Asphalt Patch Concrete Repair
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve budget increase for on-call asphalt and concrete repairs
for Bid 16-224. (Approved by Engineering Services Committee
December 13, 2016)
Background:Georgia Carolina Paving Company was awarded Bid #16-224 to
provided on-call asphalt and concrete repairs. This service is used
when repair of Augusta Utilities underground assets requires
removal of asphalt and concrete. Utilizing an on-call contractor,
we can repair road or sidewalk cuts more quickly.
Analysis:We are requesting the budget be increased by $75,000. This
amount will be sufficient for the rest of 2017, at which time we
will re-bid the contract.
Financial Impact:The requested amount of increase is $75,000. Funds are available
in account 506043410-5311912.
Alternatives:Deny the request
Recommendation:We recommend approval of the increase in purchase order to
Georgia Carolina Paving Company
Funds are Available
in the Following
Accounts:
Funds are available from 506043410-5311912
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Update of Inter-Departmental Activities
October 2017
Inter-Departmental Coordination
•Strategy presented to and requested by Administration and the
Commission to address additional enforcement actions, property
maintenance and cleanups, illegal dumping and anti-littering efforts.
•Coordinated effort with the following groups:
•Planning and Development
•Marshal’s Office
•Environmental Services
•Land Bank Authority
•Housing & Community Development
•Tax Commissioner's Office
•Public Information Office
Identified Goals
•Property disposition plan of undeveloped lots owned or acquired by
Augusta
•Reduce the number of vacant lots and dilapidated properties owned by
Augusta and/or the Land Bank
•Establishing new development nodes within the urban core
•Continued growth and economic development
•Pre-planning for private developer and citizen investment inAugusta
•Community education and engagement
Programmatic Enhancements
1.Tire Disposal
1.Non-profit tire cleanups (ESD)
2.Used tire dealer registration (RCMO)
3.Enforcement activities
2.Updated schedule of fees for violations or citations issued
1.Property maintenance
2.Illegal signs
3.Littering
4.Illegal dumping
5.Overgrown vegetation on vacant lots
3.Keep Augusta Beautiful Chapter
1.Enhanced community outreach activities and volunteer coordination
2.Training
3.Grant writing
Planning and Development -Code
Enforcement
Item Status
Create a tiered system for illegal sign violations,
including an updated schedule of fees for such
violations.
Complete
Fund additional resources (Lexus Nexus) to better
locate property owners
Complete
Work with Tax Commissioner’s office to require
current mailing information when submitting online
payments
Addressed the issue with Mr. Kendrick.
Host semi-annual training for real estate and property
management companies on property maintenance
(required for repeat violators).
Developing curriculum and schedule of training for
2018
Marshal’s Office
Item Status
Restructure Operations Division to maximize
manpower dedicated to enforcement efforts
Complete
Develop a team approach to enforcement activities Complete
Establish campaigns to educate the public of new
aggressive enforcement strategies
In-progress
Work with community and neighborhood leaders to
achieve community buy-in
In-progress
Enhanced case tracking between Code Enforcement,
Environmental Services, and RCMO
Workflow development in the Cityworks application
is underway with the guidance of the IT department.
Updated and enhanced activities with used tire
dealers and the investigation and enforcement of
illegal tire dumps.
Used tire dealer registration with the state;
enhanced investigative techniques being employed.
Public Education
Item Status
Establish Keep Augusta Beautiful chapter Approved by Commission; slated to be operational
December 1. Mission of the office is to provide
enhanced educational campaigns, training, volunteer
registration and coordination, community outreach
activities, and achieve funding opportunities.
Interact with schools, public, media, and civic groups
in support of anti-littering campaign.
Ongoing activities
Partner with BOE to engage students in anti-littering
efforts.
In development
Environmental Services
Item Status
Increase fees for vacant lot cutting and cleaning Current fees: $50 per hour, plus $20 administrative fee
Proposed: $100 per hour, plus $50 administrative fee
Partner with RCMO and Code Enforcement to
administer additional community involvement
activities
Ongoing
Develop inter-departmental workflows to allow for
enforcement and investigation prior to collection of
illegal dumps
Ongoing.Internal workflows and inter-departmental
coordination is key to enforcement.
Housing & Community Development
Four Pivot Point Strategy
•Housing (diversified),
•Affordable (owner & rental),
•Market Rate (owner & rental)
•Small Businesses,
•Opportunities for Local Owners
•Solidify Storefronts
•Commercial District,
•“Main Street” Development
•Recruitment of Reputable Companies
•Job Opportunities
•Providing training to local residents
•Providing decent pay to local residents
Housing & Community Development
Housing Commercial DistrictSmall Business
Immaculate
Conception
HISTORIC
LANEY WALKER
James Brown
Boulevard
HISTORIC LANEY WALKER
HISTORIC
LANEY WALKER
Armstrong Galleria
Housing & Community Development
Short-term Approach:
•Collaboration between city departments in pilot program area
•Area cleanup,
•Strong code enforcement,
•Rehabilitation of some existing structures and
•Preservation of historic properties
Housing & Community Development
Midterm Development
•Collaboration between Code Enforcement and ESD
•Blighted properties cleared through Public Order
•Demolition order approved through court,property cleared
•Demolition lien placed against parcel
•Property cleared for new construction as affordable housing (rental or
homeownership)
Housing & Community Development
Long-term Development
•Collaboration between Tax Commissioner and AGLBA
•Abandoned properties foreclosed for delinquent taxes
•Property accepted in to Land Bank for term of redemption period
•If redeemed,past due taxes and fees reimbursed to city
•If not redeemed,property cleared for new construction as affordable
housing (rental or homeownership)
Questions?
APPENDIX
Demolition Program
•Structures demolished to date: 221 (not including Hyde Park)
•Total remaining with orders: 166
•Total Demolition Cost: $1,620,535
•Average cost per home: $7,333
•Funds needed to complete: approx. $1.22M
Statistical Data regarding Code
Enforcement………….
Code Enforcement: Inspections, Violations,
Hearings (By Year)
2013 2014 2015 2016 2017 YTD
Initial Inspections 3382 3931 4854 4439 3027
Generate Notice of Violations 2279 2880 3463 3119 2146
Court Hearings 111 111 186 252 223
0
1000
2000
3000
4000
5000
6000
Magistrate Court Hearings (By Year)
2013 2014 2015 2016 2017 YTD
Hearings 111 111 186 252 223
0
50
100
150
200
250
300
Court Hearings By Type and Year
2013 2014 2015 2016 2017 YTD
Public Officer Hearing / Demolition 95 70 112 129 102
Magistrate Court / Property Maintenance 16 41 74 123 121
0
20
40
60
80
100
120
140
Court Hearings By Type And Year
Cases by Commission District
Case Type Commission District
1 2 3 4 5 6 7 8
Demolition Permits 61 82 8 1 11 8 3 7
Int'l Prop Maint Code (7-1-16)291 155 83 23 85 97 71 63
IPMC Minimum Housing 49 58 1 3 36 7 0 4
Mothball Letter 4 3 0 0 0 0 0 0
Nuisance 237 152 74 55 136 88 53 54
Personal Care Homes > 3 0 5 0 0 2 1 0 1
Zoning 22 8 14 8 9 10 5 12
1 2 3 4 5 6 7 8
Demolition Permits 61 82 8 1 11 8 3 7
Int'l Prop Maint Code (7-1-16)291 155 83 23 85 97 71 63
IPMC Minimum Housing 49 58 1 3 36 7 4
Mothball Letter 4 3 0 0 0 0 0 0
Nuisance 237 152 74 55 136 88 53 54
Personal Care Homes > 3 0 5 0 0 2 1 0 1
Zoning 22 8 14 8 9 10 5 12
0
50
100
150
200
250
300
350
Cases by Commission District
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Presentation on Code Enforcement
Department:Administrator's Office
Presenter:Administrator Janice Allen Jackson
Caption:Update on Enhancements to Inter-Departmental Activities in
relation to Code Enforcement Activities, Redevelopment, and
Community Engagement.
Background:At the March 21, 2017 Commission meeting, the Commission
approved recommendations for addressing blighting conditions
that included additional code enforcement, property maintenance
and cleanups, vacant lot cutting and cleaning, illegal dumping,
anti-littering, and redevelopment, and community engagement
efforts. Environmental Services, Planning and Development, the
Marshal’s Office, Public Information, Land Bank Authority,
Housing and Community Development and others collaborated on
solutions and recommendations.
Analysis:The various departments are implementing the recommendations
to achieve the defined goals of addressing vacant lots and
dilapidated properties including abandoned properties, and
properties owned by Augusta and/or the Augusta Land Bank;
establishing opportunities for continued growth and economic
development, and engaging and educating the community on
development and investment resources the City has to offer. •The
Augusta Land Bank and Housing & Community Development
have collaborated to implement the Beautify to Build program.
•The Marshal’s Office, the Code Enforcement Division of
Planning and Development, and the Environmental Services
Department have networked to enhance tracking code violation
cases. •City ordinances have been amended to support the efforts
to stop illegal sign violations, littering, illegal dumping and to
clarify property owners responsibilities to maintain their property.
•Educational outreach programs are being implemented to inform
the public storm-water issues, littering and various applicable
codes that are being violated that cause blighting conditions.
•Vacant lot cutting and clearing fees are being evaluated with the
intention of increasing the fees to cover the cost of the service and
to include a punitive amount for property owner neglect of
responsibilities. •Environmental Services, Marshal’s Office and
Code Enforcement are partnering to coordinate community
involvement activities.
Financial Impact:Assistant Code Enforcement position; full time; July start date;
budgeted $25,197.85 for six months for 2017. Marshal
Department Code Coordinator; full time; July start date; budgeted
$64,400 for salary and vehicle for remainder of 2017.
Alternatives:Do not implement recommendations.
Recommendation:Continue implementation of the recommendations listed herein.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
-1-
CONTRACT FOR PROFESSIONAL SERVICES
STATE OF §
§
KNOW ALL MEN BY THESE PRESENTS §
THIS CONTRACT FOR PROFESSIONAL SERVICES (this "Contract”) made on the ____ day of _____,
2017, hereinafter specified, by and between ______________ (the “Utility”), a __________ governmental agency, and
UTILITY REVENUE MANAGEMENT COMPANY, INC., a Texas corporation, with its principal office located in
Houston, Harris County, Texas (the "Contractor"). The initial addresses of the parties are as follows:
UTILITY CONTRACTOR
Utility Revenue Management Company, Inc.
99 Detering St.
Suite 130
Houston, TX 77007
W I T N E S S E T H:
WHEREAS, the Utility desires to secure the performance of professional services of the highest quality by
trained, skilled personnel; and
WHEREAS, the Contractor desires to provide such services in exchange for the fees hereinafter specified;
NOW, THEREFORE, for and in consideration of the premises and mutual covenants herein contained, and
other valuable consideration, the parties hereto agree as follows:
ARTICLE I.
DEFINITIONS
Section 1.01. Meanings of Words and Terms. As used in this Contract, the following words and terms shall
have the respective indicated meanings:
"Account" means any water, wastewater or storm water service of any nature whatsoever being rendered or
delivered by the Utility or City of Augusta for the benefit of any person or entity for which service the Utility is entitled
to receive payment, including all unauthorized and/or undiscovered connections to the Utility’s water and wastewater
systems which may be discovered by the Contractor and brought to the attention of the Utility that had not previously
been assigned an Account number by the Utility.
“Base Revenue" means the average monthly billings on an Account for up to the twelve-month period
immediately preceding the Contractor's Documenting the Find.
"Bonus Payment" means the fee to be paid by the Utility to the Contractor for the Contractor's performance of
its duties under this Contract, computed in accordance with Section 5.01(A) hereof.
"Utility" means ___________________.
“City of Augusta” means _________________.
-2-
"Contractor" means the entity designated as such in the introduction of this Contract and includes its successors
and assigns.
"City Information System" (“CIS”) means the system used by the Utility to bill Accounts for water and
wastewater service provided to its customers.
"Department" means the Water, Wastewater or Engineering Departments of the Utility or the City of Augusta
and any successor thereto.
"Director" means the Utility’s designated administrator of this Contract.
"Documenting the Find" means the notation by the Contractor on the Research Report to the Utility of an error
on an Account.
"Force Majeure," as used herein, shall include, but not be limited to, acts of God, acts of the public enemy,
wars, blockades, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, storms, floods, washouts,
tornadoes, hurricanes, arrests, and restraints of government and people, explosions, breakage or damage to machinery or
equipment and any other inabilities of either party, whether similar to those enumerated or otherwise, and not within the
reasonable control of the party claiming such inability.
"Increased Revenues" means the amount of monthly, bimonthly or quarterly income received by the Utility or
the City on an Account, over and above the Base Revenue (including back bills and impact fees) subsequent to corrective
action being taken on said Account.
"Out-of-Pocket Expenses" means an amount equal to the actual costs and expenses for implementing changes
accomplished by the Contractor or the Utility pursuant to Section 5.02 hereof.
"Project" means the Work to be done in connection with any account approved by the Project Manager.
"Project Manager" means that person designated by the Utility, by notice to the Contractor, to administer this
Contract on behalf of the Utility. This individual shall have a working knowledge of the Utility’s protocol and the day-
to-day operating procedures of the Utility’s Water and/or Wastewater Departments and shall have the authority and
responsibility of administering all aspects of this Contract on behalf of the Utility.
"Research Report" means the report described and defined in Section 2(C) (1).
"Work" means the Contractor's efforts towards making changes or modifications to an Account in order for the
particular water and/or wastewater service being provided to said account to be properly and accurately billed.
"Work Order” means the Contractor's work order approval form set forth in the Exhibit attached to this
Contract to be used by Contractor in submitting recommendations for Work to be done with regard to any of the
Accounts.
Section 1.02. Miscellaneous Definitions. Words of the masculine gender shall be deemed and construed to
be correlative words of the feminine and neuter genders. Unless the context shall otherwise indicate, singular terms used
herein shall include the plural number should the context so require.
Section 1.03. Titles and Headings. The titles and headings of the articles and sections of this Contract
have been inserted for convenience of reference only and are not to be considered a part hereof, and shall not in any way
modify or restrict any of the terms or provisions hereof and shall never be considered or given any effect in construing
this Contract or any provision hereof or in ascertaining intent, if any question of intent shall arise.
-3-
ARTICLE II.
SCOPE OF SERVICES
Section 2.01. Basic Services. The Contractor shall provide the investigation, Work Order, and field services
necessary in order to maximize the billable revenues to all Accounts for water, wastewater or storm water service
provided by the Utility to said Accounts.
(A) Investigation and Field Work. Upon receiving the Account information described in Section
3.01(A), the Contractor shall:
(1) Investigate each Account and determine if there is a loss of revenue to the Utility associated with each
said Account;
(2) Submit Work Orders and recommendations for Work to be done with regard to any of said Accounts,
including the estimated cost of anticipated repairs and modifications required by any of said Accounts;
(3) Upon receipt of the Project Manager's approval, the Utility shall proceed to make (or cause to be
made) all necessary changes to the billing information or physical service to any of said Accounts for
which such approval has been given;
(4) (a) The Work done on each Account shall not exceed the estimated cost approved by the Project
Manager, or
(b) If the Contractor, after commencing work, determines that the estimated cost of the Project exceeds
the original estimated cost approved by the Project Manager, the Contractor will immediately notify
the Project Manager of the revised estimate. Upon review of the revised estimated cost of the Project
submitted by the Contractor, the Project Manager may approve said revised estimate.
(B) Water Meter Replacement.
(1) If the Contractor is requested by the Utility to replace a water meter or a water meter register, the
Contractor shall provide to the Project Manager the following information:
(a) Account number,
(b) Account or service address,
(c) Meter number, type and size of old meter to be replaced,
(d) Meter reading on the old meter or register,
(e) Repair date,
(f) Meter reading on the new meter or register, and
(g) Meter number, type and size of new meter;
(2) The Contractor shall also return to the Utility the replaced meter (if purchased under the terms of this
contract) with a tag indicating the Account or service address;
(3) The items required pursuant to Sections 2.01(B)(1) and 2.01(B)(2) shall be submitted to the Project
Manager on a meter installed basis; and
(4) Title to all replacement meters shall vest in the Utility.
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(C) Reports.
(1) The Contractor shall provide to the Utility on a periodic basis a Research Report (the "Research
Report") containing individual Accounts or a complete list of all Accounts researched by the
Contractor for which the Contractor has identified potential Increased Revenues for the Utility. This
Research Report shall be submitted for the purpose of "Documenting the Find" and the Contractor
shall be entitled to its agreed-upon portion of the Increased Revenues on each of said Accounts;
(2) The Contractor shall provide the Project Manager with a monthly status report. This report is to be
inclusive of all Accounts which are deemed by the Contractor to justify action and on which a Work
Order has been generated in the prior month. This report shall be due no later than the 10th calendar
day of each month; and
(3) If the Contractor is requested to complete the Work described in a Work Order, the Contractor, upon
completion of the Work, shall provide to the Project Manager a copy of the completed Work Order,
listing who performed the Work; their labor classification and rates; the hours each individual worked;
the materials used, by type; the quantities of the materials expended and the equipment and vehicles
used, by type, with time charges; along with the itemized costs totaled for the completed Project.
(4) For each Account for which the Contractor has Documented the Find and the Utility has collected
billing revenues, the Contractor shall issue to the Utility, at least monthly, a report listing the following
information:
(1) Account name,
(2) Account number,
(3) Service address,
(4) Billing period,
(5) Amount billed,
(6) Base Revenue in dollars,
(7) Amount of monies collected,
(8) Amount of monies owed to the Contractor, and
(9) Contractor's Work Order number.
(D) Warranties for the Contractor. The Contractor warrants that all work shall be performed in a good
and workmanlike manner according to AWWA Standards and meeting the standards of quality prevailing in the
metropolitan area for work of like kind. The Contractor further warrants that trained and skilled personnel shall perform
all Work.
Section 2.02. Services in General. The Contractor shall coordinate all of its activities herein described with
the Utility’s representative, if other than the Project Manager, the various Department Directors, the Project Manager, or
any of their designated representatives.
Section 2.03. The Utility’s Existing Programs. The Contractor hereby acknowledges that the Utility has
indicated that it has certain existing policies, procedures and programs pertaining to the evaluation of meter and billing
problems, and the maintenance and replacement of meters. The Contractor acknowledges that the Utility has engaged
Contractor to supplement and augment any existing programs the Utility has in place and the Utility acknowledges that it
desires to utilize the Contractor's services in such a manner so as to maximize the revenues of the Utility. Therefore, the
parties agree that the Contractor has the right to submit Work Order on any and all Accounts the Contractor has identified
a loss of revenue to the Utility with recommended changes to correct such loss of revenue. The Project Manager shall
approve and process any such Work Order so long as the Utility has not identified the problem and specified corrective
actions to be taken within 30 days of the date of submission of the Contractor's Work Order. The Utility hereby agrees
that for purposes of this Section 2.03 that the day of submission of the Contractor's Work Order is the day that said Work
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Order is delivered to the Project Manager, regardless of the day the Work Order is approved by the Project Manager
through his execution thereof.
ARTICLE III.
DUTIES, DATA RECORDS, WORK PRODUCTS, ETC.
Section 3.01. Certain Duties of the Utility
(A) The Utility to Provide Access to Accounts. In addition to its other duties under this Contract, the
Utility shall, to the extent permitted by law, provide access to all the data and records in its possession for each Account,
and shall provide copies of any documents in its possession or control or available to it which are requested by the
Contractor and are reasonably necessary for the Contractor to perform its duties under this Contract. Upon request, the
Utility shall make available to the Contractor the Utility’s Customer Information System (“CIS”) via a computer link for
the viewing and extracting of information only. At no time will the Contractor be able to change or modify the
information reflected in the Utility’s Customer Information System for any Account.
(B) Post-Award Contract Meeting. Upon execution of this Contract by all parties, the Utility will
coordinate a post-award contract meeting with the Contractor and all designated management personnel representing the
Utility under this Contract in order to fully explain all aspects of this Contract.
(C) Review of Work Order. The Utility shall review all Work Orders submitted by the Contractor under
Section 2.01(A) as soon as reasonably practical to do so. Within five (5) working days of the date of submittal of a Work
Order, the Utility shall advise the Contractor of the disposition of the said Work Order.
(D) Replacement Water Meters. The Contractor will request replacement water meters from the Utility.
If the meters so requested are not available from the Utility’s stock within then (10) working days of said request, the
Contractor may purchase form outside sources replacement water meters that conform to the Utility’s specifications at a
price to be agreed upon by the Utility and the Contractor.
(E) Project Manager's Assistance. The Project Manager shall assist the Contractor in its dealings with
the Utility, including any of its departments or divisions.
(F) Acknowledgement of Receipt of Research Reports. The Utility shall acknowledge receipt of the
Contractor's Research Reports by entering the appropriate information related to the Accounts within the Utility’s
Customer Information System. This entry shall preclude any action on the Accounts by the Utility prior to or during the
Work Order approval process.
(G) Unspecified Areas. The Project Manager and the Contractor shall establish mutually agreed upon
written procedures to handle matters and areas not specifically covered by this Contract.
(H) Observance of Spirit of Contract. During all times that this Contract shall remain in effect, both the
Utility and the Contractor shall observe and comply with the spirit of this Contract. The Contractor is rendering a service
to the Utility by increasing the revenues of the Utility. The Utility has granted to the Contractor authorization to perform
the defined duties of this Contract and the Utility will neither hinder, restrict, delay nor compete with the Contractor's
performance of said duties.
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ARTICLE IV.
INDEMNIFICATION AND INSURANCE
Section 4.01. Indemnification. The Contractor hereby agrees at all times to defend, indemnify and hold the
Utility harmless from and against any and all liabilities, losses or costs arising from claims for damages, or suits for loss
or damage, including without limitation, reasonable attorney fees, which arise as a result of the performance of or failure
to properly perform its duties under this Contract, whether such claims are asserted before or after the termination of this
Contract.
Section 4.02. Insurance. During the term of this Contract, the Contractor shall carry and maintain the
following insurance coverage with a company or companies satisfactory to the Utility, under policies of insurance that
meet the requirements of the State of _________. The Utility shall be named as an additional insured for all liability
policies, with a waiver of subrogation on all applicable policies. Each of said policies shall provide that the Utility shall
be given at least thirty (30) days prior written notice of change or cancellation. Such insurance coverage shall have the
minimum limits of liability in not less than the following amounts:
(A) Commercial General Liability, including commercial form, premises – operators, products/completed
operations hazard, contractual insurance, independent contractors and personal injury: $1,000,000
Combined Single Limit
(B) Automobile Liability, including owned, non-owned or rented: $1,000,000 Combined Single Limit
(C) Workers Compensation with Employees Liability, which complies with the ___________ Workers’
Compensation Act: $100,000
ARTICLE V.
PAYMENT
Section 5.01. Limitation on Sources of Payment. Any and all fees due to the Contractor for services rendered
under this Contract shall be payable solely from Increased Revenues. The Contractor acknowledges and agrees that the
Utility’s liability for any and all payments hereunder shall be limited by this provision. No other funds are or will be
appropriated for purposes of payment under this Contract.
Section 5.02. Payment of Out-of-Pocket Expenses. All Out-of-Pocket Expenses incurred by the Contractor in
repairing or replacing meters per Section 2.01 (A) (4) of this Contract shall first be paid from the aggregate amount of
Increased Revenues from all Accounts that the Contractor has performed Work on. If the Increased Revenues for a
particular month are insufficient to cover all Out-of-Pocket Expenses for that month, the un-reimbursed portion of said
Out-of Pocket Expenses will be carried over to the next month for inclusion in that month’s Out-of-Pocket
reimbursement.
Section 5.03. Payment for Services.
(A) Bonus Payment to Contractor. If any Work performed by the Contractor on an Account results in
Increased Revenues for the Utility, the Contractor shall be entitled to a Payment for such work equal to FIFTY
PERCENT (50%) of all Increased Revenues for a term of FORTY EIGHT (48) MONTHS thereafter.
(B) When Bonus Payments Due. Bonus Payments are due to the Contractor monthly within thirty (30)
days of receipt of Increased Revenues by the Utility.
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(C) Good Faith Estimate of Bonus Payments. If all of the data necessary to compute a Bonus Payment is
not available in time to make such payment when due, the Utility shall make a good faith estimate of such data and
compute the Bonus Payment accordingly. Adjustments to such Bonus Payment shall be made in succeeding monthly
payments after the necessary data has become available.
ARTICLE VI.
TERM AND TERMINATION
Section 6.01. Term. This Contract shall be effective as of _________________ and shall continue for a
primary term of twenty-four (24) months, ending on _________________, 20__. At the end of the primary term of this
Contract, the Utility, at its sole option and discretion, may renew this Contract for three (3) additional twelve (12) month
periods, pending the availability of Utility appropriated funds, contract terms/conditions, and satisfactory performance of
the Contractor under this Contract.
Section 6.02. Termination. Either party hereto may terminate this Contract at any time by giving thirty (30)
days prior written notice to the other party of its intent to terminate this Contract.
Section 6.03. Termination of Contract Not to Affect Earned Bonus Payments. The duties and obligations
of the Utility to pay the Contractor any Bonus Payments earned prior to the termination of this Contract under the terms
of Article V hereof, shall continue in full force and effect as provided in said Article V regardless of the termination of
this Contract by either party.
ARTICLE VII.
MISCELLANEOUS PROVISIONS
Section 7.01. Independent Contractor. The relationship between the Contractor and the Utility shall be that
of an independent contractor.
Section 7.02. Business Structure and Assignments. The Contractor may not delegate or assign any portion of
this Contract without the prior written consent of the Utility. The Contractor may assign any portion of its earned Bonus
Payments hereunder; provided, however, prior to any assignment thereof, the Contractor shall furnish reasonable proof of
the assignment thereof by providing to the Utility a written notice containing the following information: (i) the name,
address and telephone number of the Contractor with a clear reference to this Contract; (ii) the name, address and
telephone number of the assignee; and (iii) the identity of the earned Bonus Payments to be assigned (such identity to be
established by indicating the invoice number, task description and the amount of said Bonus Payment associated
therewith being assigned). If reasonable proof, as described above, is not provided to the Utility, the Utility may continue
to pay the Contractor.
Section 7.03. Subcontracting. The Contractor may subcontract any part of its duties and obligations to be
performed hereunder only with the prior approval of the Utility to do so. All subcontractors and their employees shall be
treated as if they were employees of the Contractor, except with regard to fees to be paid to said subcontractors.
Section 7.04. Parties in Interest. This Contract shall not bestow any rights upon any third parties, but rather,
shall inure to the benefit of and bind the Utility and the Contractor only.
Section 7.05. Non-waiver. Failure of either party hereto to insist on the strict performance of any of the
agreements contained herein or to exercise any rights or remedies accruing hereunder upon default or failure of
performance shall not be considered a waiver of the right to insist on or to enforce by any appropriate remedy and/or
strict compliance with any other obligation hereunder or to exercise any right or remedy occurring as a result of any
future default or failure of performance.
-8-
Section 7.06. Applicable Laws. This Contract shall be construed in accordance with, and shall be subject to
the laws of the State of Georgia, any ordinances, resolutions, or other similar enactments of the Utility and the City, the
laws of the United States of America and all rules and regulations of any regulatory body or officer having jurisdiction
over matters which are the subject of this Contract.
Section 7.07. Notices. All notices required or permitted under this Contract shall be in writing and shall be
deemed delivered when actually received or, if earlier, on the third day following deposit in a United States Postal
Services post office or receptacle with proper postage affixed (certified mail, return receipt requested) addressed to the
respective other party at the address prescribed in the introduction hereof or at such other address as the receiving party
may have theretofore indicated by written notice to the sending party.
Section 7.08. Equal Employment Opportunities. The Contractor will comply with all laws, ordinances and
policies set by the Utility with regard to equal employment opportunities.
Section 7.09. Force Majeure. In the event either party is rendered unable, wholly or in part, by Force Majeure
to perform under this Contract, it is agreed that, upon such party's giving notice and full particulars of such Force
Majeure in writing to the other party as soon as possible after the occurrence of the cause relied upon, the obligations of
the party giving such notice, to the extent it is affected by Force Majeure and to the extent that due diligence is being used
to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability so
caused as to the extent provided, but for no longer period. Such cause shall as far as possible be remedied with all
reasonable dispatch.
Section 7.10. Approvals; Utility. Approval by the Utility’s Project Manager or by any other representative of
the Utility, of any part of the services rendered by the Contractor under this Contract other than in accordance with the
terms and provisions of this Contract shall not be construed to be a waiver of the Contractor's compliance with said terms
and provisions or to establish a standard of performance other than required by this Contract or by law. Neither the
Director nor the Project Manager is authorized to vary the terms and provisions of this Contract.
Section 7.11. Remedies Cumulative. The rights and remedies contained in this Contract shall not be
exclusive, but shall be cumulative of all other rights and remedies, now or hereafter existing, whether by statue, at law, or
in equity; provided, however, that none of the parties to this Contract shall terminate it except in accordance with the
provisions hereof.
Section 7.12. Representations. The Contractor represents that it and its employees, agents and subcontractors
are fully competent and qualified to perform all the service required to be performed under this Contract. The Contractor
represents that it has experience in performing all of the services to be performed hereunder and these services shall be of
the highest professional quality.
Section 7.13. Personnel of Contractor. The Contractor shall replace any personnel assigned to provide
services under this Contract who shall have been deemed to be unsuitable by the Utility.
Section 7.14. Multiple Counterparts. This Contract may be executed in multiple counterparts, each of which
shall be regarded for all purposes as an original; and such counterpart shall constitute but one and the same instrument.
Section 7.15. Entire Agreement. This Contract contains all the agreements of the parties hereto relating to the
subject matter hereof and is the full and final expression of the agreement between the parties hereto.
-9-
CONTRACTOR: UTILITY:
UTILITY REVENUE
MANAGEMENT COMPANY, INC.
By:_____________________________ By: ____________________________
A. Mitch Robertson, President Name: __________________________
Title: ___________________________
ATTEST: ATTEST:
By:_________________________ By: ____________________________
William P. Bulloch, Jr., Sr. V.P. Name: __________________________
Title: ___________________________
COUNTERSIGNED:
By: ____________________________
Authorized Official
(SEAL)
-10-
Request for Proposal
Request for Proposals will be received at this office until Friday, April 21, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-167 Revenue Enhancement and Recovery Project for the Augusta Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 31, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 9, 16, 23, 30, 2017
Metro Courier March 15, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 6
Copies
Fee
Proposal
ISI Water Company
5215 Fidelty Street
Houston, TX 77029
YES 252860 YES No
Non Compliant YES YES YES
Raftelis Financial Consultants
227 W. Trade Street
Charlotte, NC 28202
YES 266589 YES YES YES YES YES
Revenue Enhancement Services
PO Box 1371
Walker, LA 70785
YES
Non Compliant 1190425 YES YES YES YES YES
Utility Revenue Management
99 Detering St.
Suite 130
Houston, TX 77007
YES 487284 YES YES YES YES YES
RFP Opening Item #17-167
Revenue Enhancement and Recovery Project
for Augusta, GA- Utilities Department
RFP Due: Friday, April 21, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar): NA
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 4
Total Noncompliant: 2
The following vendors were deemed non-compliant for not acknowledging Addendum 1: ISI Water Company
The following vendor was deemed non-compliant for not providing a business license number: Revenue Enhancement Services.
Page 1 of 1
Raftelis Financial Consultants
227 W. Trade Street
Charlotte, NC 28202
Utility Revenue Management
99 Detering St.
Suite 130
Houston, TX 77007
ISI Water Company
5215 Fidelty Street
Houston, TX 77029
Revenue Enhancement Services
PO Box 1371
Walker, LA 70785
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS FAIL FAIL
C. Overall Quality of RFP
(concise and to-the-point) 50 35.0 48.3
1. Technical Approach 100 71.7 98.3
2. Financial Responsibility 100 100.0 95.0
3. Project Management 95 81.7 93.3
4. Key Personnel & Staff 90 73.3 88.3
5. Organizational Qualifications 75 65.0 73.3
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 470 391.7 448.3
1. Firm’s proposed review of departmental
policies and procedures 50 38.3 45.7
2. Firm’s proposed review of existing accounts. 50 41.7 49.0
3 Firm’s proposed field services 50 43.3 49.0
4. Firm’s review of other field, administrative or billing
and collection practices that may result in lost 50 44.0 49.0
Total 200 167.3 192.7
Within Richmond County 10
Within CSRA 8
Within Georgia 6
Within SE United States (includes AL, TN, NC,
SC, FL) 4 4
All Others 2 2
TOTAL 10 4 2
Lowest Fees 10 10
Second 8 8
Third 6
Forth 4
Fifth 2
TOTAL 10 8 10
H. References 10 10 10
Total 750 616.0 711.3
RFP Evaluation Meeting Item #17-167
Revenue Enhancement and Recovery Project
for Augusta, GA- Utilities Department
Date: Wednesday, May 10, 2017 @ 10:00 a.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Cost/Fee Consideration
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:_________Nancy Williams_____________________________________
Evaluator: Cumulative Date: 5/10/17
Procurement Department Completion Date: 5/10/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
G. Proximity to Area
Quality of RFP
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Revenue Enhancement and Recovery Project
Department:Utilities Department
Presenter:Tom Wiedmeier
Caption:Consider Award of RFP Item #17-167 for The Revenue
Enhancement and Recovery Project to Utility Revenue
Management.
Background:AUD currently serves 63,598 residential and 7,305 commercial
and industrial water customers. The number of customers also
receiving sewer service is slightly less. In addition, we monitor 40
industrial users, 17 of which pay an industrial surcharge for high
strength waste. AUD requested proposals from qualified
respondents to provide review and corrections to its water and
wastewater billing and records systems that result in identifying
lost, unbilled, or under-recovered revenue for the utility. The
respondent that is selected will examine the AUD billing system
and billing policies, the water distribution system, various field
operations including meter reading and meter technology,
customer consumption records, as well as various aspects of the
wastewater collection system, etc. The objective of this
examination will be the identification and correction of billing
and/or field problems, errors, inaccuracies, or omissions, etc. that
are causing or potentially causing reduced revenue impacts for
AUD.
Analysis:AUD has evaluated and ranked all RFP submittals and Utility
Revenue Management was the firm selected by an RFP
committee.
Financial Impact:Utility Revenue Management will only be paid if they identify
corrections or changes that result in increased revenue collection
for Augusta Utilities Department. URM will be paid 40% of
increased revenue resulting from their work collected for a term of
thirty-six (36) months after corrections are made and a one-time
payment of 30% for all back-billing collected.
Alternatives:Do not approve the award.
Recommendation:Augusta Utilities Department recommends the Commission
approve the award to Utility Revenue Management.
Funds are Available
in the Following
Accounts:
No funding required at this time. When shared savings are paid,
they will be paid from: 506-04-3110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Stormwater Utility Program Update
Department:Engineering
Presenter:Abie L. Ladson - Director
Caption:Receive as information - Stormwater Utility Program Update.
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:Receive information
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/10/2017 1:10 PM
Street Light Request Granite Hill Section 4 (Covington Court, Burlington Drive, and Marble Court)
Department:Traffic Engineering
Presenter:Abie Ladson
Caption:Approve the installation of Twenty Streetlights on Covington
Court, Burlington Drive, and Marble Court at a cost of $124.80
per year. This is also to approve a new lighting tax district for the
51 lots associated with the above roads. Funding is available in the
Street Lighting budget account #2760416105312310.
Background:Georgia Power Company will install twenty lights on Convington
Court, Burlington Drive, and Marble Court. The upfront cost of
installation to include trenching, conductor, poles and lights is
$18,500.00. The Yearly cost for these lights will be $5,280.00
which is to be paid for by the 51 lots associated with this road in a
special taxing district to appear on the 2018 tax bill. The cost per
lot to be added to the tax bill is $467.00 the first year and $124.80
each year thereafter to cover the cost of the light and maintenance.
Analysis:The cost proposal was received by Georgia Power on July 31,
2017 in the amount of: CONTRACTOR BID 1.Georgia Power
Upfront Cost$18,500.00 Yearly Cost - $5,280
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year.
Alternatives:1. Approve installation of new streetlights by Georgia Power and
approve the creation of a new taxing district on Covington Court,
Burlington Drive, and Marble Court, in the amount of $467.00 for
the first year and $124.80 for every year thereafter for the 51 lots
associated. 2. Do not approve and disregard proposal.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission