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HomeMy WebLinkAbout2017-08-29 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 8/29/2017 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hons. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve and authorize execution of an agreement between Augusta and the University of Georgia Research Foundation, Inc. Savannah River Ecology Laboratory (SREL) for the continuation of research and data collection related to bird activity around the constructed wetland treatment system. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 2. Approve the Award of Bid Item 17-147A – Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for the Environmental Services Department to Gearig Brothers Civilworks. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 3. Consider approval of Change Order No. 1 for WR Toole Engineers, Inc. to provide Engineering Services for Utilities Department on Fort Gordon. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom votes No. Mr. Fennoy out. Motion Fails 2-1. Commissioner Grady Smith Commissioner Ben Hasan Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering this item. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 4. Consider award of Bid #17-215 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #16-178 in the amount of $799,843.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 5. Approve the Memorandum of Agreement (MOA) between the Georgia Department of Transportation (GDOT) and Augusta Richmond County for the replacement of 118 roadway lights along Gordon Highway between Skyview Drive and the Georgia county line for AED. Item Action: Approved Motions Motion Motion Type Motion Text Made By Seconded By Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 6. Discuss renaming the John C. Calhoun Expressway to Veterans Expressway. (Requested by Commissioner Bill Fennoy) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Mr. Fennoy out. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 7. Motion to approve the minutes of the Engineering Services Committee held on August 8, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 8. Discuss Policy for cutting vacant lots. (Requested by Commission Bill Fennoy) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Mr. Fennoy out. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 9. Motion to approve the recommendations as presented herein on behalf of the Environmental Services Department. Item Action: www.augustaga.gov Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Hasan votes No. Motion Passes 3-1. Commisioner Sean Frantom Commissioner Grady Smith Passes 10. Approve funding of encumbrance carryover from the 2016 Stormwater Budget for the AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 11. Motion to request authorization to proceed with drafting edits to the Augusta, Georgia code 3-5-95.11 to create a Residential Parking Permit Program. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner William Fennoy Passes Engineering Services Committee Meeting 8/29/2017 1:15 PM Attendance 8/29/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGREEMENT BETWEEN THE UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC. SAVANNAH RIVER ECOLOGY LABORATORY AND AUGUSTA - RICHMOND COUNTY, GEORGIA Effective, October 1, 2017, the University of Georgia Research Foundation, Inc., Savannah River Ecology Laboratory, hereinafter called the “University”, accepts from Augusta - Richmond County, a political subdivision of the state of Georgia through its Board of Commissioners, hereinafter called the “Sponsor”, a research grant, the conditions of which are as follows: I. Objectives: There are six objectives of this research grant. First, the University will replace the previously-used aerial surveys with ground-based surveys (via UGA vehicle) describing the abundance and distribution patterns of waterfowl (ducks, geese, and swans), wading birds (herons, egrets, ibises, wood storks), other waterbirds (American coots, grebes, gallinules, cormorants, anhingas, gull species), raptors, and avian species of special interest (bald eagles, ospreys) using man-made wetlands in the vicinity of Augusta Regional Airport at Bush Field, hereinafter called the “Airport”. Specifically, this includes only the nearby Messerly Wastewater Treatment Plant’s artificial wetlands comprised of twelve individual wetland cells. Surveys of the Merry Land and Investment Company’s Brickyard Ponds will no longer be included. Second, the University will continue to conduct ground-based bird movement surveys at both the Airport and the adjacent artificial wetlands. These ground-based surveys are designed to provide time-and location-specific information regarding the daily patterns of movement, altitude, and behavior of flocking bird species such as blackbirds and larger-bodied bird species including waterfowl, wading birds, and birds of prey. Third, the University will continue to serve as a resource to Airport personnel by providing assistance for the purpose of identifying birds involved in collisions with aircraft at the Airport and otherwise consulting with Airport personnel on bird issues. Fourth, the University will continue to examine historical and updated bird strike data from the Airport to identify patterns that may be associated with the construction and operation of the artificial wetlands. Fifth, the University will conduct a once-per-week evening qualitative assessment of blackbird use of the wetlands during October – March to guide bird harassment efforts conducted by the Sponsor’s bird-harassment team. At the time of these assessments, University personnel will also provide assistance to the bird-harassment team members to refine their use of bird-harassment tools. Sixth and finally, the University will summarize the above data in a manner so as to provide Airport and Augusta Utilities Department officials useful information for identifying potential bird hazards in the vicinity of the Airport, guiding bird control efforts, and gauging the effectiveness of bird control measures over time. II. Programs: The principal contractor/investigator, Robert A. Kennamer, Savannah River Ecology Laboratory, will direct the programs. The contractor/investigator will be assisted by certain technical consultants. Commitments as to the extent of the obligations of this investigator 2 will be the responsibility of the investigator, within the scope of the work plans approved by the Sponsor. Work plans for accomplishing each of the objectives listed above are attached. III. Funds: (a). For the work accomplished by the University during the grant period from October 1, 2017 – September 30, 2018 (total cost - $87,682), the Sponsor will pay the University $87,682 upon submission of periodic invoices and upon receipt of evidence approved by the Sponsor that the work programs are progressing. Budgets for the research programs are attached. (b). If this research grant is terminated prior to the end of the grant period, payments by the Sponsor shall be provided based on the actual incurred and/or obligated expenditures as of the date of termination. (c). Expenditures shall be made at the discretion of the principal investigator in conformity with the approved budgets and work plans and in relation to the fiscal policies of the University. IV. Liability: To the extent provided by Georgia law, each party agrees to be responsible for any and all liability including claims, demands, losses, costs, damages, and expenses of every kind and description, or damages to persons or property, arising out of or in connection with, or occurring during the course of this contract, where such liability is founded upon or grows out of the acts or omissions of any of the officers, employees, or agents of the party. The University assumes no responsibility for its interpretation of the data collected under these studies, with regard to aircraft accidents occurring as the result of bird strikes at the Airport. V. Reports: The principal investigator will submit eight (8) copies of a final report to the Sponsor on November 1, in the year of the investigation’s completion, covering all aspects of these investigations, in accordance with the conditions defined in the work plan agreed to by the University and the Sponsor. Interim presentations summarizing the results to date of the study, as described above, may be provided to the Sponsor if requested. VI. Records: The University agrees to abide by the Office of Management and Budget 2 CFR 200 in regard to accounting for staff workloads. VII. Publications: (a). The University shall have freedom of publication of the research conducted under this contract. (b). All manuscripts written for publication will be a collaborative effort between the principal investigator and a designee of the Sponsor. In the event that no Sponsor collaborator is designated, the Sponsor will be provided two (2) courtesy copies of any manuscripts written by the principal investigator prior to publication. (c). In the event that the Sponsor elects to provide data collected by the University under this research program to a third party for publication purposes, the principal investigator shall have the following options in regard to such publications: (1) The principal investigator and/or other University staff involved in the work may choose to be co-author(s) of the publication, with editorial privileges and/or (2) The principal investigator shall be allowed the option of having a disclaimer appear in the publication claiming no responsibility for the use and interpretation of data collected by the University. VIII. Duration: (a). The period of performance shall be from October 1, 2017 – September 30, 2018. 3 (b). This research grant may be terminated at any time upon 30 days written notice by either party. (c). The contract covering these research programs shall be renewable on an annual basis upon agreement of both the Sponsor and the University. IX. Equal Opportunity Employment: During the performance of this contract, the University/Contractor agrees not to discriminate in its employment practices or subcontracts with regard to race, color, sex, age, religion, national origin or disability. X. Inventions: Investigators/Contractors shall comply with the stipulations of P.L.96-517. —————————————————————————————————— PRINCIPAL CONTRACTOR/INVESTIGATOR BY: DATE: Robert A. Kennamer, Research Professional I (Savannah River Ecology Laboratory) —————————————————————————————————— UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC. BY: DATE: Dr. David C. Lee, Vice President for Research and Associate Provost —————————————————————————————————— AUGUSTA - RICHMOND COUNTY BY: DATE: Hardie Davis, Jr. Mayor Attest:______________________________ Clerk of Commission 4 General Scope of Work for a Bird Study at Augusta Regional Airport at Bush Field and Messerly Wastewater Treatment Plant Constructed Wetlands Project While always endeavoring to effectively monitor bird populations that may or may not pose a hazard to air traffic operations, Savannah River Ecology Laboratory (SREL) at this time intends to discontinue aerial survey coverage of: (1) the artificial wetlands (i.e., Constructed Wetlands Project) constructed to process effluents from the Messerly Wastewater Treatment Plant, and (2) the Merry Land and Investment Company Brickyard Ponds. The decision to discontinue aerial bird surveys at this time is based upon results from more than 600 previous aerial surveys (1998–2017) of these areas and other programmatic ground-based surveys, together indicating that distributions and movements of heavily-bodied birds such as geese, other waterfowl, and wading birds using these wetlands in the vicinity of Bush Field Airport have not posed a particular concern from the perspective of a potential aircraft-bird strike hazard. In the place of these aerial surveys, SREL will broaden the program of ground-based counts (described below) at the Constructed Wetlands Project by counting these heavy-bodies bird species from a vehicle visiting each of the twelve Constructed Wetlands Project cells on a twice-monthly basis. If warranted, due to a perceived increase in the threat of aircraft strikes with such large-bodied birds, SREL may consider resuming a program of aerial surveys to include the Constructed Wetlands Project and Merry Land Brickyard Ponds in future contracts. While discontinuing aerial surveys as described above, SREL also will continue ground- based bird movement surveys at both the airfield and the adjacent constructed wetlands. These ground-based surveys are designed to provide time- and location-specific information regarding the daily patterns of movement, altitude, and behavior of the larger-bodied bird species including waterfowl, wading birds, and birds of prey, as well as flocking blackbirds. This specific information will provide the type of detail that will allow airport management and flight controllers to continue to predict times, locations, and conditions of increased bird-strike hazard potential that would be of particular consequence to aircraft in the area. Furthermore, with the habitat alterations now being implemented at the artificial wetlands during fall/winter (i.e., airboat crushing of vegetation) and with active bird dispersal activities (e.g., pyrotechnics, or acoustics) now being used at the airfield and the artificial wetlands, these ground-based bird movement surveys have the further importance of helping to evaluate the effectiveness of these techniques and identifying any new problematic bird movement patterns that might be created by such bird disturbances. This contract period will also include a series of qualitative assessments of blackbird use of the entire artificial wetlands and surrounding tree-line that will be used to guide the bird harassment activities conducted there. Particular areas within the wetlands harboring relatively large numbers of roosting blackbirds will be identified before, during, and after Augusta Utilities Department vegetation crushing by airboats. The results from these once-per-week assessments (conducted from October through March) will be communicated to the bird-harassment team so that optimizing adjustments can be made quickly to the bird harassment activities. These same evening visits to the wetlands will also be used to meet with the Sponsor’s bird-harassment team members to train and refine their use of all the tools they have to work with, including the Avian Dissuader laser and various pyrotechnic/launcher devices. These qualitative assessments will 5 further be used in the decision-making process to determine if and when vegetation crushing by airboats will need to be carried out. In addition to bird surveys described above, the SREL principal investigator and/or technical consultants supported under this contract will act as an avian information resource by providing professional consultation to the Sponsor’s bird-harassment team and Bush Field Airport personnel with regard to bird issues, including help in identifying the remains and/or photographs of any birds involved in aircraft strikes in the vicinity of Bush Field or in the effective use/deployment of bird-harassment techniques (e.g., sound, lasers, pyrotechnics, etc.) that may be used. Additionally, Senior Ecologist Emeritus and former co-investigator on this project, Dr. I. Lehr Brisbin, Jr., will remain available for Sponsor consultations and meetings with airport personnel as an unpaid contribution to the effort. In order to keep the cost of this work as low as possible, SREL will continue to provide an annual report to Augusta that is similar in detail to the previous year’s (2017) version that includes a comprehensive, yet simplified approach of summarizing the results primarily in tabular and graphical form (excluding detailed statistical analyses), with an accompanying Executive Summary explaining the meaning and importance of the data that have been collected. The SREL principal investigator and/or technical consultants will be available however to verbally discuss the findings with Augusta Utilities Department and Bush Field officials, including the Wildlife Control Specialist, as necessary. This approach will continue to be the most cost-effective in terms of directing a greater proportion of the overall budget to personnel who are involved directly with the collection and reporting of critical data. Specific details for carrying-out the research programs of this study ([I] conducting ground-based bird-movement surveys, [II] conducting qualitative assessments of roosting blackbirds in the Constructed Wetlands Project with bird-harassment techniques refinement) are provided in the two individual scope of work plans that follow. Separate budgets for each of the two major study components are also provided. 6 RESEARCH PROGRAM I : Scope of Work for Ground-Based Bird-Movement Surveys at the Augusta Regional Airport at Bush Field and the Constructed Wetlands Project (12 months, beginning October 1, 2017) Based on previous aerial surveys of bird abundance and distribution in wetlands near the Augusta Regional Airport at Bush Field, relatively large numbers of large-bodied aquatic birds are found in the area, particularly during the winter period when migratory waterfowl are most abundant. In addition to the many waterfowl found in the area, numerous wading birds, divers including cormorants and anhingas, blackbirds, gulls, and raptors including vultures are known to frequent the area as well. Wetlands near Bush Field harboring the majority of these birds include the Merry Land and Investment Company Brickyard Ponds and the Constructed Wetlands Project of the Messerly Wastewater Treatment Plant. Based on previous ground-based bird-movement surveys, extremely large numbers (in the millions) of migrant blackbirds may move through airspace in the vicinity of Bush Field and the Constructed Wetlands Project in the fall/winter period on a twice-daily basis. These blackbirds, in particular, have created an annual period of increased hazardous conditions to aircraft operating in the area. SREL personnel will continue to collect ground-based bird data to determine daily behavior and movement patterns (i.e., timing, directions, altitudes) of birds moving through the airspaces of Bush Field and the Constructed Wetlands Project. Emphasis will be placed on documentation of movements of flocking bird species such as blackbirds and large-bodied bird species such as waterfowl that are most likely to produce serious consequences when involved in collisions with aircraft. In the absence of aerial surveys in this contract period, SREL intends to broaden the program of ground-based counts at the Constructed Wetlands Project by counting these heavy-bodies bird species from a vehicle by visiting each of the twelve Constructed Wetlands Project cells on a twice-monthly basis. Bird movements will be documented from routinely-monitored ground stations at Bush Field and the Constructed Wetlands Project. Stations selected at Bush Field (3) and at the Constructed Wetlands Project (1) in December 2001 will continue to be used to ensure adequate coverage of the areas of interest. The daylight hours will be divided into four approximately equal time blocks: (1) 15 minutes before sunrise until 9:00AM, (2) 9:01AM until 12:00PM, (3) 12:01PM until 3:00PM, and (4) 3:01PM until 15 minutes after sunset (Eastern Standard Times; one hour added when Eastern Daylight Saving Time is in use). Emphasis will be placed on the time blocks coinciding with sunrise and sunset, because most bird movements occur during these times of the day. Observations will be made at two different stations within two different time blocks daily, for two days each week, for four weeks each month of the study. This methodology allows for all possible combinations of the four locations and the four time blocks to be chosen monthly in a randomized design. Observations will be made over a 2.5 hr period and will consist of four 30-minute observation bouts with a 10-minute lapse between each observation period. Observations will be initiated at the beginning of a time block with the exception of the last time block, which will be timed so that the final 30-minute observation bout ends approximately 15 7 minutes after sunset. During the observation bouts, observers will scan the 360o horizon with binoculars, attempting to collect data on as many flying birds as possible with no upper limit on distance from the observer. Short movements by birds (<100m) or movements by small passerine birds in flocks of less than 20 birds will not be recorded. Emphasis will be placed on movements of waterfowl (ducks and geese), wading birds (herons, egrets, ibises, wood storks), other large and/or flocking waterbirds (coots, cormorants, anhingas, gull spp., blackbird spp.), and raptors (hawks, kites, vultures, bald eagles, ospreys). During times of intense movements, observers will give priority to larger birds and larger flocks. Observations will be conducted regardless of weather conditions. In addition to meteorological data, the following data will also be recorded for each observation: time, species, actual or estimated number of individuals, approximate distance from the observer, approximate direction from observer, estimated altitude above land or water, approximate direction of bird movement, and flight behavior (e.g., level flight, soaring, landing, taking-off). Data will be stored on a networked PC-workstation operating in a Microsoft-Windows environment. Upon project completion, all data will be provided to the Sponsor in a mutually agreeable database format (e.g., Microsoft Excel). For the purposes of electronic data storage and summarization, bird movement data from Bush Field and the Constructed Wetlands Project will be retained according to each of four observational stations. Data summaries will be performed using the Statistical Analysis System and/or JMP Pro 10 (SAS Institute, Inc.). Summaries will be made for each observation station and will be comprised of avian species movement patterns including timing and direction of flight, flight altitudes, and temporal (annual and seasonal) changes in bird movement patterns. As a part of this Research Program, the SREL principal investigator and/or technical consultants will act as an avian information resource by providing professional consultation to Bush Field Airport personnel with regard to bird-strike issues, including help in identifying the remains and/or photographs of any birds involved in aircraft strikes in the vicinity of Bush Field or in the effective use/deployment of bird-harassment techniques (e.g., sound, lasers, pyrotechnics, etc.) that may be used. 8 RESEARCH PROGRAM II : Scope of Work for Conducting Qualitative Assessments of Roosting Blackbirds in the Constructed Wetlands Project with Bird-Harassment Techniques Refinement (6 months, beginning October 1, 2017) Based on previous ground-based surveys of bird abundance and movements in and around the Constructed Wetlands Project of the Messerly Wastewater Treatment Plant (WTP) near the Augusta Regional Airport at Bush Field, blackbirds numbering into the millions have been shown to roost at night within and adjacent to the Constructed Wetlands where they use the standing vegetation of the wetland cells as a roosting substrate. This behavior is particularly notable in the fall/winter months (November–February) when migratory blackbirds frequent the area. Fall crushing of standing vegetation in the entire Constructed Wetlands was first used as a successful habitat alteration for dissuading use of the wetlands by roosting blackbirds in November and December 2008, and the process was continued again in 2009 through 2016, each time successfully removing the blackbird roost. This vegetation crushing will be carried out once again as early as mid-October in 2017 by contractors working for the Augusta Utilities Department. Although not necessary in past years, multiple airboat crushing events in the same fall/winter may be required to maintain the desired vegetation alteration and thus keep roosting blackbird numbers in check as the season progresses, so insight as to whether/when vegetation re-crushing is needed will be valuable. In addition to altering habitat as a bird deterrent, the WTP operator prior to December 31, 2009, Operations Management International (OMI), Inc., first assembled a bird-harassment team in late 2008 to begin actively engaging the roosting blackbirds with the aid of propane cannons and other pyrotechnic/acoustic devices. Since January 1, 2010, operations of the WTP have been assumed by Environmental Services Group (ESG), Inc. and they have provided a bird-harassment team to continue the bird abatement program. As in 2009 through 2016, and with a continued desire to develop the activities of the bird-harassment team, SREL personnel will again make qualitative assessments of numbers of roosting blackbirds in the fall/winter of 2017-18 at all wetland cells and the surrounding tree-line that will be used to guide and coordinate the activities of the bird- harassment team. These same qualitative assessments will further be used in the decision-making process to determine whether/when vegetation re-crushing by airboats will need to be carried out. Additionally, SREL personnel will work with the bird-harassment team as needed to increase basic bird knowledge and provide further training and refinement in their use of bird- harassment tools. During this contract period, once-per-week visits to the Constructed Wetlands will be made from October through March. Since blackbirds roosting in the wetland cells arrive in the evening and depart at dawn, the assessments will concentrate on the evening arrival period. Observations will be conducted from 30 minutes before sunset until 30 minutes after sunset (Eastern Standard Times). Each evening while at the Constructed Wetlands, SREL personnel will qualitatively examine blackbird use of all wetland cells and the surrounding tree-line while traversing the site in a vehicle, noting areas of high-density bird-use and prioritizing areas for the concentration of bird harassment activities. SREL personnel will communicate the findings of 9 these assessments within 24-hours to designated ESG and/or Augusta Utilities Department personnel via e-mail (primary) or voice communication (secondary). SREL personnel will also assemble the communications/assessments made over the course of the 6-month period into a text record (pdf file) for inclusion with annual final report documents. SREL personnel will also coordinate to meet with bird-harassment team members while at the Constructed Wetlands as needed for the purpose of general consultation on matters related to wetlands and birds, improving basic knowledge of bird identification/behavior, and providing training/refinement in the use of such devices as the Avian Dissuader laser, propane cannons, and various pyrotechnic/launcher devices. Under this agreement, SREL personnel will only be responsible for conducting the assessments of bird use of the artificial wetlands and offering refinement of bird-harassment techniques associated with this scope of work. SREL will not assume responsibility for conducting the vegetation crushing or any other type of vegetation alteration. Costs and logistics for conducting the vegetation alteration and costs associated with bird-scaring devices and the actual bird harassment will be the responsibility of the Sponsor. 10 RESEARCH PROGRAM I : Budget for Ground-Based Bird-Movement Surveys at the Augusta Regional Airport at Bush Field and the Constructed Wetlands Project (12 months, beginning October 1, 2017) Personnel costs, including benefits R.A. Kennamer (PI; Research Professional, 32% FTE) Salary: $17,002 Benefits @ 13%: $2,210 $19,212.00 M. Oberkircher (Research Technician, 70% FTE) Salary: $19,934 Benefits @ 66%: $13,156 $33,090.00 Vehicle expenses $ 2,500.00 RESEARCH PROGRAM II DIRECT COSTS $54,802.00 UGA/SREL INDIRECT COSTS (@ 34%) $18,633.00 RESEARCH PROGRAM II: TOTAL $73,435.00 11 RESEARCH PROGRAM II : Budget for Conducting Qualitative Assessments of Roosting Blackbirds in the Constructed Wetlands Project with Bird-Harassment Techniques Refinement (6 months, beginning October 1, 2017) Personnel costs, including benefits R.A. Kennamer (PI; Research Professional, 8.0% FTE) Salary: $4,251 Benefits @ 13%: $553 $ 4,804.00 M. Oberkicher (Research Technician, 10% FTE) Salary: $ 2,848 Benefits @ 66%: $ 1,880 $ 4,728.00 Vehicle expenses $ 1,000.00 Expendable supplies $ 100.00 RESEARCH PROGRAM III DIRECT COSTS $10,632.00 UGA/SREL INDIRECT COSTS (@ 34%) $ 3,615.00 RESEARCH PROGRAM II: TOTAL $14,247.00 RESEARCH PROGRAM I: TOTAL (from page 12) $73,435.00 GRAND TOTAL: $87,682.00 Prepared by: Robert A. Kennamer The University of Georgia Savannah River Ecology Laboratory (803) 725-0387 P.O. Drawer E, Aiken, SC 29802 rkennamer@srel.uga.edu Engineering Services Committee Meeting 8/29/2017 1:15 PM 2017-2018 Agreement Between Augusta and Savannah River Ecology Laboratory Department:Utilities Presenter:Tom Wiedmeier Caption:Approve and authorize execution of an agreement between Augusta and the University of Georgia Research Foundation, Inc. Savannah River Ecology Laboratory (SREL) for the continuation of research and data collection related to bird activity around the constructed wetland treatment system. Background:In the late 1990's Augusta negotiated an agreement with the Federal Aviation Administration (FAA) to allow the Utilities Department to continue to develop the constructed wetland treatment system which follows the James B. Messerly Water Pollution Control Plant. One of the conditions of that agreement is that Augusta will monitor the activity of birds in the vicinity of the constructed wetland and the Augusta Regional Airport in order to insure there is no adverse impact on airport operations due to the wetland construction. Augusta has enlisted the services of the Savannah River Ecology Laboratory to conduct this monitoring as a research program funded by the Utilities Department. The proposed program for this includes activities which are designed to study the effects of methods used to reduce the attractiveness of the wetland system to certain types of birds during the migratory season. The total cost of the proposed research program for this year is $87,682.00. Analysis:The research program to date has yielded important data to support the development of the constructed wetland system at the current location. Continued monitoring of the bird activity and development of additional data will provide valuable information about the effectiveness of wildlife management activities as well as document the continued beneficial use of the wetlands as a wildlife habitat. Financial Impact:The total cost of the proposed research program for 2017-2018 is $87,682.00. Three additional years would not exceed $110,000.00 per year. Alternatives:1) Approve the program for just one year, 2) discontinue the research program, or 3) negotiate a scaled-back program at a lower cost. Recommendation:We recommend that the proposed research program be approved and executed by the Mayor on behalf of Augusta. We further recommend that this program be extended for an additional 3 years at a maximum annual cost of $110,000.00. The cost and scope of the program would be negotiated annually by the Utilities Department based on the results of the previous year's research. If the negotiated cost exceeds $110,000.00 in any year the agreement would be brought back to the Commission. Funds are Available in the Following Accounts: 506043310-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Re-Bid Sealed re-bids will be received at this office until Tuesday, July 25, 2017 @ 3:00 p.m. for furnishing: Re-Bid Item #17-147A Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for Augusta, GA - Environmental Services Department Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, June 15, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, July 7, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by July 11, 2017 @ 5:00 P.M. No re-bid will be accepted by fax, all must be received by mail or hand delivered. No re-bid may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 15, 22, 29, July 6, 2017 Metro Courier June 21, 2017 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Bid Bond Addendum 1 Base Bid Total Gearig Brothers Civilworks, LLC 322 Grimade Boulevard Grovetown, GA 30813 YES 226337 YES YES YES $4,308,561.90 Cooper, Barnette, & Page 1928 Executive Park Drive Stathom, GA 30666 YES 153674 YES YES YES $4,966,177.06 Peed Bros., Inc. PO Box 2398 Butler, GA 31006 YES 349653 YES YES YES $5,446,040.90 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 36 Mandatory Pre-Bid Attendees: 12 Total packages submitted: 3 Total Noncompliant: 0 The following vendors did not respond: Shamrock Environmental Corp. / 6106 Corporate Park Drive / Browns Summit, NC 27214 Comanco / 4301 Sterling Commerce Drive / Plant City, FL 33566 Bid Item #17-147A Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for Augusta, Georgia-Environmental Service Department Bid Date: Tuesday, July 25, 2017 @ 3:00 p.m. Page 1 of 1 ENVIRONMENTAL SERVICES DEPARTMENT Lori Videtto Interim Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement Lori Vidett" \ ()1, Interim DirectH August 4,2017 SUBJECT: Bid Item l7-l4T[Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell3 Earthwork Package - Award Recommendation In response to Bid ltem#17-147A Deans Bridge Road MSW Landfill Phase 3, Stage l, Cell 3 Earthwork Package, (3) compliant bids were received. Each submission was evaluated by Procurement, Compliance, and the Environmental Services Department per the criteria in the bid and submittal requirements. Based on the evaluation process, it is our recommendation to award the bid to Gearig Civil Works, the lowest responsive and responsible bidder. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3206, should you have any questions or require any additional information. LY/tgh Attachment Cc: Nancy Williams Phyllis Johnson File Environmental Services Department 4330 Deans Bridge Road, Blythe, GA 30805 (706) s92-3200 - Fax (706) s92-325s WWW.AUGUSTAGA.GOV J 9tLILo o oCDoo- q,oGJoGo. .v,oci9.EEtt .E 8Eopci -soE !tI-(J.Y6$.Eo+ glo r-EgEE+(,, ts.' E"tgRs3:eErE i =EE'< -'.ET E io=lu GotE I !t6t.= o- E g16,6G!=EJEFxo.g =-goi 9pA oroe:(,EttoEeEooEGoo t inG o! EMPtF EE{ EE E*c oo-=ox;;o o i $c.,cc;o...9.9EEs EEe€E.!E !E'E < E.!.., E H-:EHEoo,Y).li,o.LLCYOtrE P g'I P6 EEEBiEzzl.J.Jfr o-z ---!t--c66-G6o o os o ot-FF>FF GoFp @ o6G@ o6l (O ro- G'o(v)+g (Oo l-t\ d@o,+e ooloto- @\f{dG E,!t-o!t tt,uJ o uJ ttt EI EE oIIJ o lrJ t,uJ uJr>ts<ocl, lL tt, UJ o uJ @ IJJ Eo IJJ N(r,a)(oGIN t (o4.,(t (a(, @C')t(v, EIErTPIE at, UJ o uJ o UJ otooz UJ Pt;H;T6 BE i .slE 6 g$3 sl86 "-feoo-(o E gB EEg gHf (ogt ="t E8Rt6 rI!o-gEoE cL oQ ort f;Ef;E{qrc 6tz.9r-r'rg'EcG=rrJbE-v o- ,xt b;E()tr ES E(,).iao o o a,t)(,F(o =(oE6Od)o 0.,gd 9b9EXo ,qEs Landserver 2831 Carwell Road Richmond, VA 23234 Attn: Larry Bowman Lewis Contracting Services Attn: David White 457 Flat Shoals Ave. SE, Suite 2 Atlanta, GA 30316 Environmental Specialties 7943 Pecue Lane Suite A Baton Rouge, LA 70809 Attn: Debra Clark Gearig Brothers Civilworks 322 Grimaude Blvd Grovetown, GA 30813 Garnto Southern Construction 4811 Clark Drive Evans, GA 30809 Peed Brothers 42 Industrial Road Butler, GA 31006 Cooper Barnette Page Environmental 1928 Executive Park Dr., Suite A Statham, GA 30666 Phillips & Jordan 2500 Fairfax Rd., Suite 101D Greensboro, NC 27407 RETURNED MAIL Camanco 4301 Sterling Commerce Dr Plant City, FL 33569 T & K Construction 235 County Road 1242 Vinemont, AL 35179 Southeast Environmental 5567 Val Del Road Hahira, GA 31632 L-J 220 Stoneridge Dr., Suite 405 Columbia, SC 29210 Reeves Construction Attn: Greg Hamilton 1 APAC Industrial Way Augusta, GA 30907 Terra Excavating, LLC Attn: Tonya Yost-Hudges 1760 Gordon Highway Augusta, Ga 30904 Beam’s Contracting Attn: Buddy Rowland 15030 Atomic Road Beech Island, SC 29842 Strack, Inc. 125 Laser Industrial Court Fairburn, GA 30213 Richardson Construction Co Attn: Bobby Richardson 6806 Monticello Rd. Columbia, SC 29203 C. A. Murren & Sons Attn: Vlad Volfson 2275 Loganville Hwy. Grayson, GA 30017 Bid Item #17-147A Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork For Environmental Services Mailed Out 07/15/17 Bid Item #17-147A Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork For Environmental Services Bid Due: Tue. 07/25/17@ 3:00 P.M. Lori Videtto Environmental Services Kellie Irving Compliance Department Engineering Services Committee Meeting 8/29/2017 1:15 PM Approve the Award of Bid Item 17-174A – Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for the Environmental Services Department to Gearig Brothers Civilworks. Department:Environmental Servcies Presenter: Caption:Approve the Award of Bid Item 17-147A – Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for the Environmental Services Department to Gearig Brothers Civilworks. Background:The Augusta Landfill is in the preparation stages for the construction of the next landfill cell. In order to do so, the area planned and approved for the next stage of construction needs to be excavated and properly graded. As such, Augusta placed for bid the landfill “Earthwork” package which involves the hiring of a contractor to provide all labor, materials, tools, equipment, and services to complete approximately 750,000 cubic yards of soil excavation, 486,000 cubic yards of structural fill placement 264,500 cubic yards of stockpile fill placement. In addition, this work requires the construction of storm water drainage systems, concrete ditch, sediment ponds, and various erosion and sedimentation control items. Analysis:The project was placed for bid, and three vendors were considered compliant and responsive. Gearig Brothers Civilworks was the lowest responsible bidder, and met all of the Procurement Department and Compliance Department requirements; including the required 5% LSBOP documentation. Financial Impact:The price as received in the bid submission is $4,308,561.90. Funds are available in ESD account number 541 00 0000/13- 36110. Alternatives:Do not award the work described in Bid Item 17-147A to Gearig Brothers Civilworks. Recommendation:Award the work described in Bid Item 17-147A to Gearig Brothers Civilworks. Funds are Available in the Following Accounts: The price as received in the bid submission is $4,308,561.90. Funds are available in ESD Fund Balance - account number 541 00 0000/13-36110. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission CONTRACT CHANGE ORDER CO NUMBER 01 BID ITEM 13-124 DATE 7/10/16 PROJECT TITLE Engineering Services for Utilities Department on Fort Gordon ORIGINAL CONTRACT DATE 11/9/16 PROJECT NUMBER FG_2016-49 OWNER AUGUSTA, GEORGIA PO NUMBER P313469 The following change is hereby made to the contract for the above project: Description of Change (for a more detailed description see attached proposal): Add funds in the amount of $200,000.00 to the contract, in order to continue WR Toole Engineers on-call engineering services for AUD on Fort Gordon PAYEE W.R. Toole Engineers, Inc. TOTAL AMOUNT OF THIS CHANGE ORDER $ 200,000.00 The contract time will NOT be INCREASED as determined by assigned work tasks. ORIGINAL CONTRACT AMOUNT $ 300,000.00 PREVIOUS CHANGE ORDER (INCREASE) $ 0.00 THIS CHANGE ORDER (INCREASE) $ 200,000.00 TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 500,000.00 FUNDING NUMBER/ACCOUNT NUMBER 507043490 5212115 88888888 5212115 PROPOSED BY: DATE: CONSULTANT REQUESTED BY: DATE: PROJECT MANAGER SUBMITTED BY: DATE: DEPARTMENT HEAD FINANCE ENDORSEMENT: DATE: COMPTROLLER RECOMMENDED BY: DATE: ADMINISTRATOR APPROVED BY: DATE: MAYOR Engineering Services Committee Meeting 8/29/2017 1:15 PM Change Order for Engineering Services for Utilities Department on Fort Gordon Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approval of Change Order No. 1 for WR Toole Engineers, Inc. to provide Engineering Services for Utilities Department on Fort Gordon. Background:Fort Gordon is undergoing massive growth. Construction and renovation projects are planned throughout the post for the Army Cyber Command, NSA, AIT Complex, DDEAMC and various other associated military units. In addition, the Fort Gordon community facilities, such as Post Exchange, MWR, and housing units, have projects underway or planned in support of the growth. Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. AUD not only operates and maintains these systems, but must also plan and construct system expansions to meet Fort Gordon’s growth. Additional engineering support is needed to meet these increasing utility requirements, which Fort Gordon sometimes makes on short notice. Analysis:W.R. Toole Engineers, Inc. is currently providing on-call engineering services for AUD on Fort Gordon to meet these needs. This has enabled AUD to respond better and more quickly to Fort Gordon. AUD has assigned seven tasks to WR Toole, which commits $280,145 .00 of the $300,000.00 contract amount. In order to continue WR Toole’s on-call services, AUD requests approval of Change Order No. 1 to add $200,000.00 to their contract. Financial Impact:$200,00.00 funding is available from the following accounts: 507043490-5212115 / 88888888-5212115. Alternatives:No alternatives are recommended. Recommendation:Recommend approval of Change Order No. 1 to add $200,000 to the contract with WR Toole Engineers to provide engineering services for AUD on Fort Gordon. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043490- 5212115 / 88888888-5212115. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Friday, July 14, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-215 2017 Fort Gordon New Water and Sewer Connections Project – Task Order – for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable are $20.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Tuesday, June 27, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Proposal Conference will be held on Friday, June 30, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, July 6, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after RFPs have been opened, pending the execution of contract with the successful vendor. A 10% Bid Bond is required to be submitted along with the bidders qualifications; 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director GERI A. SAMS, Procurement Director Cc: Louis Brazzell Deputy Administrator Tom Wiedmeier Utilities Department Stanley Aye Utilities Department Revised: 2/19/2016 Blair Construction Co. Inc. 4308 Evans to Lock Road Evans, GA 30809 Beam’s Contracting 2335 Atomic Road Beach Island, SC 29842 Jamco Civil 953 Ralph David Atlanta, GA 30310 Bid Item# 17-215 2017 Fort Gordon New Water and Sewer Connections Project- Task Order for Augusta Utilities Department Bid Due: Friday, 7/14/2017 Bid Item# 17-215 2017 Fort Gordon New Water and Sewer Connections Project- Task Order for Augusta Utilities Department Bid Mailed: Thurs 6/22/2017 Bid Item# 17-215 2017 Fort Gordon New Water and Sewer Connections Project- Task Order for Augusta Utilities Department Bid Due: Friday, 7/14/2017 Bid Item# 17-215 2017 Fort Gordon New Water and Sewer Connections Project- Task Order for Augusta Utilities Department Bid Mailed: Thurs 6/22/2017 Engineering Services Committee Meeting 8/29/2017 1:15 PM Fort Gordon New Water and Sewage Connections Department:Utilities Presenter:Tom Wiedmeier Caption:Consider award of Bid #17-215 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #16-178 in the amount of $799,843.00. Background:This project will provide water and sewage connections on Fort Gordon. The project will consist of multiple connections of various sizes, and installation of up to 6900 LF of sewer main and 4900 LF of water main. Some connections to the existing infrastructure will be upgraded and some connections will be for new infrastructure throughout the post. Analysis:Blair Construction, Inc. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and find it to be fair and reasonable. We recommend awarding this contract to Blair Construction, Inc.to construct the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #16-178. Financial Impact:Funding is available in the amount of $799,843.00 under account number 507043490-5425410 / 88886666-5425410. Alternatives:No alternatives due to the contract being awarded under the Task Order Program for Infrastructure RFQ #16-178. Recommendation:We recommend award of the Task Order contract to Blair Construction, Inc. in the amount of $799,843.00 for the construction of the Fort Gordon New Water and Sewage Connections Project under the Task Order Program for Infrastructure RFQ #16-178. Funds are Available in the Following Accounts: $799,843.00 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/29/2017 1:15 PM Gordon Highway Lighting Upgrade – MOA Roadway Lighting (SR 10/Gordon Hwy from Skyview Dr to Georgia County Line) Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve the Memorandum of Agreement (MOA) between the Georgia Department of Transportation (GDOT) and Augusta Richmond County for the replacement of 118 roadway lights along Gordon Highway between Skyview Drive and the Georgia county line for AED. Background:The existing roadway lighting infrastructure along Gordon Highway between Skyview Drive and the Georgia County Line is nearing the end of its serviceable life. New, energy efficient roadway lights are needed to replace the existing roadway light system. Analysis:This MOA will allow Augusta Richmond County to remove and replace 118 roadway lights with new, modern emergency efficient lighting systems within the state right-of-way. Many of the existing roadway lights are located on wood power poles. This project will place the new roadway lights on their own poles near existing lighting locations. Augusta Richmond County will also be responsible for roadway lighting maintenance and the cost of electricity within the state right-of-way. Financial Impact:Funding to replace the 118 roadway lights along Gordon Highway is funded through Streetlighting budget with no financial impact. The new roadway lights will be more energy efficient and incorporate new technologies such as LED lighting systems. These improvements will save on maintenance and electricity costs in the future. Alternatives:1) Approve the MOA between Augusta Richmond County and the Georgia Department of Transportation (GDOT) to improve roadway lighting along Gordon Highway. 2) Do not approve and leave existing roadway lighting along Gordon Highway as is. Recommendation:Approve Alternative Number 1 Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/29/2017 1:15 PM John C. Calhoun Expressway Department: Presenter:Commissioner Bill Fennoy Caption:Discuss renaming the John C. Calhoun Expressway to Veterans Expressway. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 81812017 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Receive as information on-call emergency construction repairs provided by Item Georgia-Carolina Paving Company on Central Ave and Meigs Street Action: intersection for a total of $1 15,689.42 funded through the Grading and Drainage Approved (Stormwater) SPLOST VII for the AED. Motions Motion Motion TextI ype Motion to approve A ---^-.^ receiving this item asADDTOVCI r lnlormatlon. Motion Passes 4-0. Motions Y91i"" Motion Textr ype Motion to ^ aDDrove.APProve vtotio, passes 4-0. Made By Made By Commissioner Ben Hasan seconded By Motion Result Commisioner Commissioner Sean Frantom Ben Hasan Passes 2. Approve the emergency storm clean-up for the storm that occurred on April 3, Item 2017. Clean up consists of tree cutting and debris removal for actual cost of Action: $173,345.81, to be funded through the general fund contingency as requested by Approved AED. Seconded By Motion Result Commisioner SeaFrantom n passes 3. Motion to approve the minutes of the Engineering Services Committee held on Item July 25,2017. Action: 4. Motion to determine that the Alley between Heard Avenue and Russell Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G. A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions r#:" Motion rext Made Bv Motion to ^ aDDrove.APProve vtotion passes 4-0. Motions ffi':"' Motion rext Commissioner Ben Commisioner Sean passesHasan Frantom Seconded By Seconded By Motion Result Motion Result Motion Result Approved Item Action: Approved Motions *j:"' Motion Text Made By Seconded Byr ype Motion to ^ dDDrove.APProve vtltio, passes 4-0. Commissioner Ben Commisioner Sean passesHasan Frantom 5. Approve and authorize supplemental reimbursement to Georgia Transmission Item Co.p (GTC) in amount of $32,589.63 for cost to relocate their transmission Action: facilities for improving Windsor Spring Road Phase IV (Willis Foreman Road to Approved Tobacco Road) improvements project. Also approve modi$ring the Utility Relocation Agreement between GTC and the City from $1,086,587.50 to $l,l19,177.13 as requested by AED. Approve Motion to approve. Motion Passes 4-0. a request from Mr. Made By Commissioner Ben Hasan Wright Mcleod CommisionerSean passes -rrantom for permission to draft an6. Consider Item amendment to Section 24 of the Comprehensive Zoning Ordinance adding Action: "Construction and Demolition Landfill" to the list of permitted uses in HI Disapproved zones. Motions Motion Motion Text Made By seconded By f;tjilI ype Motion to deny. Mr. r\^__. Fennoy and Mr. Commissioner Commisioner .r.Ijeny Smith vote No. Ben Hasan s"u, rrunto* I les Motion Ties 2-2. www.ausustasa.sov Engineering Services Committee Meeting 8/29/2017 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on August 8, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/29/2017 1:15 PM Policy for cutting vacant lots Department: Presenter:Commissioner Bill Fennoy Caption:Discuss Policy for cutting vacant lots. (Requested by Commission Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 8/29/2017 1:15 PM Recommended Changes ESD Operations Department:Administrator's Office Presenter:Lori Videtto Caption:Motion to approve the recommendations as presented herein on behalf of the Environmental Services Department. Background:With the changes in leadership and all of the recent events, there are changes and efficiencies that need to be made within the Department in order to realize savings, refocus service delivery, and create greater accountability. Analysis:The Commission, with an effective date of September 1, 2017, previously authorized the mixing of yard/bulk waste. The contract amendment is being prepared. We are able to accommodate this change in that the landfill’s operational permit has changed and the material now gets disposed in the same landfill cell. This change effectively allows the contractors to collect yard waste and bulky waste in the same truck, which is a relief to the haulers in terms of fuel and labor. In addition, the Administrator has released an RFP seeking the services of a consulting firm to conduct a programmatic, operational and financial review of Environmental Services. We will keep the Commission posted on the status of engaging the consultant and commencing the project. As you heard in the presentation, several other recommendations are being made to improve further the operation of the Department: 1. Establish Keep Augusta Beautiful Program effective January 2018. We estimate an annual cost of up to $200,000 for three staff (Coordinator, Finance Professional and Administrative Support), operating costs and special events. The goal is to have a sharper focus on coordinated community events and outreach activities that will make Augusta a cleaner and friendlier place to live. 2. Allow Recycling Perks Program to sunset December 31, 2017. While a good idea, the program simply was very successful in the beginning, but interest and participation has waned. The anticipated annual cost savings is $273,806. 3. End the privatized street sweeping contract effective March 2018 for an annual savings of $750,000. The Engineering Department has agreed to absorb the function and its assets under the storm water program. 4. Mosquito Control (a State function) exists within both budgets. Environmental Services proposes to transfer all funding and management responsibility for Mosquito Control to Engineering effective January 2018. Engineering management concurs in the change. 5. Consolidate all storm water functions under the supervision of Engineering, including the industrial responsibilities currently performed by Environmental Services. Financial Impact:1. Elimination of the Perks Program will generate savings to establish the Keep Augusta Beautiful Program. 2. The savings from transfer of street sweeping will be a direct efficiency move for the Department. 3. The Department will transfer current funding level to continue supporting Mosquito Control. 4. The cost of the consultant is unknown until proposals are received. We will follow procurement policy in terms of contract award. Alternatives:Accept the recommendations as presented and allow staff to move forward. Delay some or all of the recommendations. Recommendation:Accept the recommendations as presented and allow staff to move forward. Funds are Available in the Following Accounts: Waste Management Fund Garbage Collection Fund REVIEWED AND APPROVED BY: Stormwater Utility Fund 581 2016 Encumbrance Carryover into 2017 12/31/2016 Object Description Encumbrances 5211110 Management Consultants 764,028.60$ 5211120 Contractual Services 1,244,148.25$ 5222199 Other Disposal 58,849.36$ 5223110 Repairs & Maint 166,869.28$ 5422210 Trucks All Sizes 258,237.00$ 5424120 Software 191,301.50$ 2,683,433.99$ Engineering Services Committee Meeting 8/29/2017 1:15 PM Stormwater Encumbrance Carryover Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve funding of encumbrance carryover from the 2016 Stormwater Budget for the AED. Background:The Stormwater Program began in 2016 and as with most new programs estimates were used in determining the level and speed of service delivery. Analysis:Several large contracts for services were awarded in 2016. The funding for the contracts was collected in 2016. In accordance with budgetary policy commission, approval is required to carry over funding from prior years. Approval will allow the program to continue without any disruption of service. Financial Impact:Funding is available in Stormwater fund balance. Alternatives:Require the use of current year funding. Recommendation:Approve use of fund balance for encumbrance carryover. Funds are Available in the Following Accounts: 581-00-0000/1336110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 8/29/2017 1:15 PM Amendment Regarding Residential Parking Permit Zones Department:Engineering Presenter:Abie L. Ladson - Director Caption:Motion to request authorization to proceed with drafting edits to the Augusta, Georgia code 3-5-95.11 to create a Residential Parking Permit Program. Background:The residents of the neighborhoods in and around the Augusta University downtown campus have brought forward concerns regarding nuisance parking related to students. Many residents claim that students that attend the nearby colleges are parking for long hours in front of their homes to avoid paying parking pass fees. This influx of vehicles is creating a hardship and safety issues for residents who live in these neighborhoods. Analysis:Throughout the county, many communities who have similar problems have programs in place to deal with nuisance parking created by nearby facilities. The potential ordinance modification would involve revising the residential parking section of the code to allow for an application and study process, a public hearing, and a petition and designation process. Financial Impact:NONE Alternatives:Do not allow staff to draft an amendment to the residential parking section of the Augusta Code. Recommendation:Approve request Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission