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Home My WebLink About2017-07-25 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 7/25/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Approve Purchase of Two Reservoir Mixers for the N. Max Hicks Water Treatment Plant Under Bid Item 14-194. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 2. Motion to approve the minutes of the Engineering Services Committee held on July 11, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 3. Discuss developing a plan/program to address the over grown ditches and lots in our community. (Requested by Commissioner Dennis Williams) Item Action: None Motions Motion Motion Text Made Seconded Motion www.augustaga.gov Type By By Result It was the consensus of the committee that this item be deleted from the agenda. Engineering Services Committee Meeting 7/25/2017 1:20 PM Attendance 7/25/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PO Box 3095 Peachtree City, GA 30269 June 19, 2017 Augusta Utilities D. Allen Saxon, Jr. Assistant Director, Facility Operations 360 Bay St, Suite 180 Augusta, GA 30901 Re: Hicks Reservoir Circulation Medora SolarBee Circulators – Pricing Confirmation Dear Mr. Saxon: This letter is to confirm that Medora Corporation will honor the per-unit, delivery, and installation pricing offered in our contract with the City of Augusta from February 3, 2015. In that contract, we supplied four (4) SolarBee units at a cost of $238,400. For the Hicks WTP Reservoir, only two (2) SolarBee units will be required and are offered at half the $238,400 price – or $119,200. Let me know if you need anything else or have questions regarding our offering. We look forward to another successful installation and optimizing reservoir water quality entering the Hicks WTP. Kind regards, Chris Keever President, Cornerstone H2O LLC Cc: Debra Beazley Invitation to Bid Sealed bids will be received at this office on Wednesday, September 10, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-194 Highland Avenue Reservoirs Mixers for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable is $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, July 31, 2014. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 22, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle July 31, August 7, 14, 21, 2014 Metro Courier August 6, 2014 Revised: 8/15/2011 Bid Opening #14-194 Highland Avenue Reservoirs Mixers For Augusta, GA - Utilities Department Bid Opening Date: Wednesday, September 10, 2014 @ 3:00 p.m. Vendors Gridbee - Solarbee Medora Corporation 3225 Highway 22 Dickinson, ND 58601 Attachment B Yes E-Verify Number 326776 SAVE Form Yes Bid Bond Yes Total Amount $238,440.00 Page 1 of 1 Engineering Services Committee Meeting 7/25/2017 1:20 PM Approve Purchase of Two Additional Reservoir Mixers Under Bid Item 14-194 Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Purchase of Two Reservoir Mixers for the N. Max Hicks Water Treatment Plant Under Bid Item 14-194. Background:Raw water from the Savannah River is stored in a reservoir at the N. Max Hicks Water Treatment Plant (WTP) for processing into drinking water. During storage, the water may develop characteristics that increase the cost of treatment. In 2015 we installed a mixing system in the two reservoirs at the Highland Avenue WTP which help maintain water quality during storage and also improve the effectiveness of some of the pretreatment options for the process. The Highland Avenue project installed four solar powered mixers at that site. We have been very pleased with the operational reliability and effectiveness of this system. That procurement involved a bid process for the equipment (Bid Item #14-194). The Medora Corporation SolarBee is the only product that can perform this work with simple, low cost installation and no power cost and was in fact the only bidder for the Highland project. We would like to install the same mixing capabilities at the Hicks WTP which would require two units instead of four. The total cost for the Highland installation was $238,400.00. When we contacted the vendor for current pricing they offered to provide the two units for Hicks at the same per unit cost for a price for the two units of $119,200.00. The Procurement Department has deemed it appropriate for us to proceed with the purchase process under Bid Item #14-194. Analysis:The use of mixers in these reservoirs will help to maintain the quality of our raw water. They will also facilitate any pretreatment that needs to occur in order to eliminate or mitigate the growth of algae or other substances that adversely impact the taste or odor of our finished drinking water. The mixers will also help insure the consistency of our water quality and reduce the potential of having to remove undesirable compounds once they are formed. The use of solar powered mixers has the added advantage of lower installation and operating cost. The units in use at the Highland WTP have performed very well. To our knowledge these units are still the only solar powered units of this type on the market. The vendor is offering the same per unit cost that was provided in the previous bid item. Financial Impact:$119,200.00 from budgeted funds Alternatives:Proceed with a new bid process to procure mixing equipment. Recommendation:We recommend procuring two SolarBee Mixers from the Medora Corporation under Bid Item #14-194 for a total cost of $119,200.00. Funds are Available in the Following Accounts: 506043540-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 7l|ll20t7 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Approve and authorize Augusta Engineering Department (AED) to offer mid- Item range salary to the selected Candidate for the Engineering Stormwater Services Action: Manager Position as requested by the Augusta Engineering Department. Approved Motions f#:'" Motion rext seconded By f"".tjilMade By Motion to delete this Approve item from the agendu commisioner commissioner Motion passes 4-0. ' Sean Frantom Grady Smith Passes 2. Discuss CNG fuel costs for the city's Prime/Subcontractor Waste Haulers in ltem comparison to other fuel users. (Requested by Commissioner Marion Action:Williams; None Motions Motion Motion Textrype Made Seconded MotionBy By Result This item is discussed in conjunction with Item #11. 3. Approve funding for final Design Consultant Services Supplemental Agreement Item to Wolverton & Associates, Inc. in the amount of $1,347,424.97 for the 15th Action: Street Pedestrian Improvement Project as requested by the AED. Approved Motions Motion Motion Text Made By Seconded By Motion 4. Approve Professional Services Proposal from WK Dickson & Company for the ltem necessary design of Utility Relocations for the GDOT SR 4llsth Street from Action: Milledgeville Rd to Government Rd Project in the amount of $125,000. Approved Type Approve Motions Motion Type Approve Motion to approve. Motion Passes 4-0. Motion Text Made By Motion toapprove. Commisioner Motion Passes Frantom Motion Text Made By Motion toapprove. Commisioner Motion Passes Frantom Commisioner Sean CommissionerFrantom Grady Smith Result Passes Motion Result Passes Motion Result Passes Seconded By Sean Commissioner Grady Smith 4-0. 5. Motion to approve the minutes of the Engineering Services Committee held on ltem June 13,2017 . Action: Approved Motions Motion Type Approve Motion Result Motion Text Made By Seconded By Motion toapprove. Commisioner Sean Commissioner Motion Passes Frantom Grady Smith 4-0. 6. Motion to authorize condemnation to acquire title of a portion of property for Item permanent easement - 128 Courtland Drive (Parcel 061-2-206-00-0). Action: Approved Motions Motion Type Approve Seconded By 4-0. 7. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel Item 087-4-080-00-0) 199 Dan Bowles Road. Action: Sean Commissioner h Grady Smith rasses Approved Motions Motion Type Approve Motion Text Made By Motion toapprove. Commisioner Motion Passes Frantom Seconded By Sean Commissioner Grady Smith Seconded By Commissioner Grady Smith Motion Result Passes Motion Result Passes Motion Result Passes Motion Result 4-0. 8. Motion to authorize condemnation to acquire title of the entire parcel, (Parcel Item 088-3-001-00-0) 2007 Florida Road. Action: Approved Motions Motion Type Approve 4-0. 9. Approve Award of Bid #17-207 for the Construction of the Rock Creek Relief Item Sewer Project to Legacy Water Group. Action: Approved Motions Motion Type Approve 4_0. 10. Motion to approve a request for Solid Waste Collections change in Yard Item Waste/Bulky Waste Services. Action: Approved Motions Xil:"" Motion Text Made By seconded By Motion Text Made By Motion toapprove. Commisioner Sean Motion Passes Frantom Motion Text Made By Seconded By Motion toapprove. Commisioner Sean Commissioner Motion Passes Frantom Grady Smith . Motion toADDTOVCr r approve. Motion Passes Commissioner Ben Hasan Commisioner Sea Passesrraruom 4-0. 11. Approve having a comprehensive audit conducted including but not limited ltem to financial, vehicle/equipment and contractual agreements regarding the Action: Environmental Services Department. (Requested by Commissioner Ben Approved Hasan) Motions f#:" Motion Text Made By seconded By fffil Motion to approve authorizing the Administrator to seek quotations from professional services firms to perform aprogrammatic, A_ _a, ,p :":-'-'Commisioner CommissionerApprove operallons ano rlnanclal Sean Frantom Ben Hasan Passes review of the Environmental Services Department with the option of having an audit if they decide that is necessary. Motion Passes 4-0. www.augustaga.qov Engineering Services Committee Meeting 7/25/2017 1:20 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on July 11, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 7/25/2017 1:20 PM Overgrown Ditches Department: Presenter:Commissioner Dennis Williams Caption:Discuss developing a plan/program to address the over grown ditches and lots in our community. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: