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HomeMy WebLinkAbout2017-06-13 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 6/13/2017 ATTENDANCE: Present: Hons. Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman. ENGINEERING SERVICES 1. Consider approving an exchange of easements, with 2045 Sibley Road, L.P., for their Gardens at Harvest Point project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 2. Consider approving the 3486 Peach Orchard Road Easement Exchange. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 3. Motion to determine that Logan Lane, East of Emmett Lane as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Item Action: Approved Augusta Utilities Department. Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 4. Consider award of Bid # 17-170 to Larry Pittman & Associates, Inc. to construct the Fort Gordon Augusta Utilities Administration Building Expansion for $ 554,000.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 5. Motion to approve the minutes of the Engineering Services Committee held on May 30, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 6. Motion to determine that the Alley between Heard Avenue and Russell Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 7. Recommendation of Award for Bid Item #17-165 Radial Arm Drill Press. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 8. Consider awarding contract to Kazmier and Associates for Bid Item #17-140 Sewer Monitoring Equipment. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 9. Discuss the matter of emergency demolitions. (Requested by Commissioner Marion Williams) (Referred from May 30 Engineering Services) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 3-0. Commissioner Grady Smith Commisioner Sean Frantom Passes Engineering Services Committee Meeting 6/13/2017 1:20 PM Attendance 6/13/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/13/2017 1:20 PM 2045 Sibley Road , LP Easement Exchange Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approving an exchange of easements, with 2045 Sibley Road, L.P., for their Gardens at Harvest Point project. Background:In 1977, Augusta obtained an easement, for a gravity sanitary sewer pipeline, on the property now known as 2045 Sibley Road. 2045 Sibley Road, L.P. is in the process of constructing an apartment complex, on this site, and have requested a portion of the easement be abandoned. In exchange, they have offered additional easement space over a sanitary sewer force main and a water main, which are located on the site. Analysis:The gravity sanitary sewer, located within the portion of sanitary sewer easement that 2045 Sibley Road, L.P. has requested be abandoned, is no longer in use. There is need of additional easement over the force main, with lift station, and water main, for maintenance and access. Financial Impact:None Alternatives:Disapprove an exchange of easements, with 2045 Sibley Road, L.P., for their Gardens at Harvest Point project. Recommendation:Approve an exchange of easements, with 2045 Sibley Road, L.P., for their Gardens at Harvest Point project. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/13/2017 1:20 PM 3486 Peach Orchard Road Easement Exchange Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approving the 3486 Peach Orchard Road Easement Exchange. Background:A business is considering the purchase of property at 3486 Peach Orchard Road. The construction of their building would place it in conflict with our sanitary sewer easement. The property owner is willing to grant us a new easement, in exchange for a portion of the existing easement. Analysis:The sanitary sewer is setting off center, in the existing easement. AUD engineers have investigated the request, to exchange easements, and reached the conclusion that the exchange will not adversely affect AUD’s ability to access the pipeline and perform the purposes enumerated in the deed. Financial Impact:None Alternatives:Disapprove the 3486 Peach Orchard Road Easement Exchange Recommendation:Approve the 3486 Peach Orchard Road Easement Exchange Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee June 13, 2017 Motion to determine that Logan Lane, East of Emmett Lane as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Logan Lane, East of Emmett Lane as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Logan Lane, East of Emmett Lane. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Logan Lane, East of Emmett Lane. Recommendation: Approve determination and request for abandonment of Logan Lane, East of Emmett Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/13/2017 1:20 PM Abandonment of Logan Lane, East of Emmett Lane - 1st Reading Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that Logan Lane, East of Emmett Lane as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Logan Lane, East of Emmett Lane. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Logan Lane, East of Emmett Lane. Recommendation: Approve determination and request for abandonment of Logan Lane, East of Emmett Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta, GA Augusta Information Technology - GIS Division, Augusta, GA Augusta GA GIS May 18, 2017 0 1,200 2,400600 ft 0 380 760190 m 1:9,600 Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User. Fort Gordon AUD Administration Building Expansion Fort Gordon Augusta Utilities Administration Building Expansion Invitation to Bid Sealed bids will be received at this office until Tuesday, April 25, 2017 @ 3:00 p.m. for furnishing: Bid Item #17-170 Fort Gordon / Augusta Utilities Administration Building Expansion Project for Augusta, GA - Utilities Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, March 9, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, March 31, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 10, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 9, 16, 23, 30, 2017 Metro Courier March 15, 2017 Revised: 2/2/2016 Engineering Services Committee Meeting 6/13/2017 1:20 PM Fort Gordon Augusta Utilities Administration Building Expansion Department:Utilities Presenter:Tom Wiedmeier Caption:Consider award of Bid # 17-170 to Larry Pittman & Associates, Inc. to construct the Fort Gordon Augusta Utilities Administration Building Expansion for $ 554,000.00. Background:Utilities Department is under contract to provide water, wastewater and irrigation utilities on Fort Gordon. These contracted utility services have increased; therefore, the Administration Building is being expanded by approximately 2,200 square feet to accommodate the increased workload and staff. The building addition will include offices, plan room, and supply closet, and expansion of the break/training room and men's locker room as well as associated site work. Analysis:Larry Pittman & Associates, Inc. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and find it to be fair and reasonable. Financial Impact:Funding is available in the amount of $554,000.00 under account number 507043490-5413120/888888888-5413120. Alternatives:No alternatives are recommended. Recommendation:We recommend award of the contract to Larry Pittman & Associates, Inc. in the amount of $554,000.00 to construct the Fort Gordon Augusta Utilities Administration Building Expansion. Funds are Available in the Following Accounts: $554,000 from account 507043490-5413120/888888888- 5413120. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 5l3ol20l7 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Approve Amendments to Flood Damage Prevention Ordinance.Item Action: Approved Motions Motion Type Approve Motion Text Made By Seconded By Motion toapprove. Commissioner Ben Commisioner Sean Motion Passes Hasan Frantom Motion Result Passes 4-0. 2. Discuss the matter of emergency demolitions. (Requested by Commissioner Item Marion Williams) ,tction: Rescheduled Motions Motion Motion Textr ype Motion Result Motion Result Motion to approve Approve L""r"i"e,r,-i,Ii.* ff#T;f,:f ;:f#:;f*' other No action is taken on this motion due to the passage of the substitute motion. Motions i,lrt:" Motion rext Made By Seconded By Substitute motion to Made By Seconded By refer this item to the Defer next committee Commisioner Commissionermeeting. Sean Frantom Ben Hasan Passes Motion Passes 4-0. 3. Approve granting Georgia Power an easement on 2715 Ingleside Drive (Tax Item Map 025-2,Parcel124-01) in order for them to relocate three power poles and a Action: distribution line required as a result of the Berckmans Road Widening and Approved Realignment Project, as requested by AED. Also approve having the agreement executed by the appropriate Augusta official(s). Motions X:jtl" Motion Text Made By Seconded By Motion|YPe - ----- -'t Result Motion to Approve i|L',X]r'rurr., fi:Hft"'oner Ben F;T,Tfit"ner Sean passes 4-0. 4. Motion to approve the minutes of the Engineering Services Committee held on Item May 9, 2017. Action: Approved Motions X:'1'" Motion Text Made By seconded By MotionrYPe - ----- -'t Result Motion to Approve i|Llo#rur.r, commissioner Ben f;;mmisioner Sean passes 4-0. www.auqustaga.gov Engineering Services Committee Meeting 6/13/2017 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 30, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM Engineering Services Committee June 13, 2017 Motion to determine that the Alley between Heard Avenue and Russell Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that the Alley between Heard Avenue and Russell Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Alley between Heard Avenue and Russell Street. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the Alley between Heard Avenue and Russell Street. Recommendation: Approve determination and request for abandonment of the Alley between Heard Avenue and Russell Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 6/13/2017 1:20 PM Motion to Determine the Abandonment of the Alley Between Heard Avenue and Russell Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that the Alley between Heard Avenue and Russell Street as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Alley between Heard Avenue and Russell Street. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the Alley between Heard Avenue and Russell Street. Recommendation: Approve determination and request for abandonment of the Alley between Heard Avenue and Russell Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ~-------------- UTILITIES DEPARTMENT MEMORANDUM Tom Wiedmeier Director TO: Geri Sams -Procurement Department Director Phyllis Johnson -Quality Assurance Analyst Sandra Robinson -Procurement Technician COpy FROM: SUBJECT: DATE: Tom Wiedmeier, Director -Augusta Utilities Department Allen Saxon, Assistant Director of Water and Wastewater Production and Facilities Radial Arm Drill Press <Bid Item #17-165) ANNUAL BID RECOMMENDATION (2017) May 01, 2017 Upon review of the attached bid and the recommendation of Allen Saxon, Assistant Director of Water and Wastewater Production & Facilities, we recommend that the bid be awarded to Blue Ridge Machinery and Tool. They had the lowest bid price of $38,495.00 Thank you! .,~ . . I ~ ~ 1) e ;.J ~ ~ ~ Date: S-/2../ J \ Recommended by: Tom Wiedmeier, Director • CC: Steve Little, CPA, Assistant Director-Finance & Administration Allen Saxon, Assistant Director of Water and Wastewater Production and Facilities Steve Orton, Maintenance Superintendent Tess Thompson, Finance and Admin. Manager SENT TO: M~Y 0 2 2017 TJROCUREM"Etrr Augusta Utilldes AdmiailtradoD 360 Bay Street-Suite 180 -Augusta, GA 30901 (706) 312-4]54 -Fax (706) 312-4]23 WWW.AUGUSTAGA.OOV OFFICIAL vL--L;; Bid Opening Item #17-165 Radial Arm Drill Press ~, for Augusta, Georgia -Utilities Department Bid Due: Tuesday, April 11, 2017 @11:00 a.m. Total Number Specifications Mailed Out: 35 Total Number Specifications Download (Demandstar):5 Total Electronic Notifications (Demandstar): 100 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Blue Ridge Machinery & Tool MSC Industrial Supply CO. VENDORS 2905 Putman Ave 4809 Technology Drive Hurricane, WV 25526 Martinez, GA 30907 Attachment B YES YES Addendum 1 YES YES E-Verify Number 975696 17365 SAVE Form YES YES Radial Arm Drill Press or Approved Equal: Year 2017 2017 Make CLAUSING CLAUSING Model CLC1600H CLC1600H Bid Price $38,495.00 $42,245.26 Proposed Delivery Time 12-14 WEEKS WITHIN 2 MONTHS OF ORDER Invitation to Bid Sealed bids will be received at this office until Tuesday, April 11, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-165 Radial Arm Drill Press for Augusta, Georgia – Utilities Department Bid Item #17-166 Motor Burnout Oven for Augusta, Georgia – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 2, 9, 16, 23, 2017 Metro Courier March 8, 2017 Engineering Services Committee Meeting 6/13/2017 1:20 PM Recommendation of Award for Bid Item #17-165 Radial Arm Drill Press Department:Utilities Presenter:Tom Wiedmeier Caption:Recommendation of Award for Bid Item #17-165 Radial Arm Drill Press. Background:The Utilities Department has worked with the Procurement Department to solicit bids for a Radial Arm Drill Press. The lowest bid for this equipment is from Blue Ridge Machinery & Tool, Hurricane, WV. Analysis:Our review of the lowest bid has determined that it meets the specification requirements and the bid amount of $38,495.00 is reasonable. This equipment will improve our capabilities for repairing and maintaining our system equipment. Financial Impact:$38,495.00 from budgeted funds Alternatives:Reject the bids received from Bid Item #17-165 Recommendation:We recommend approval of award of this bid item to Blue Ridge Machinery & Tool at a cost of $38,495.00. Funds are Available in the Following Accounts: 506043580-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Friday, February 24, 2017 @ 11:00 a.m. for furnishing: Bid Item #17-140 Sewer Monitoring Equipment – Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 10, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 19, 26, February 2, 9, 2017 Metro Courier January 25, 2017 OFFICIAL ITB Item #17-140 Sewer Monitoring Equipment for Augusta Utilities Department Bid Date: Friday February 24, 2017 at 11:00 a.m. Vendors Kazmier & Associates 6575-B Industrial Way Alpharetta, GA 30004 Attachment B YES E-Verify Number 327454 Addendums 1 YES SAVE Form YES Line Item Line Item Price 2160 Laser Flow Area Velocity Module $13,096.83 Battery Operated $13,896.83 Flexium Flexus F704 Meters $6,800.00 Telog Rs-33u $3,140.00 Telog Rs-32 $2,105.00 Telog Enterprise Client for 50 sites $6,500.00 Telog Web Browser Module $2,500.00 Enterprise Wet Weather Station Link/Noaa $2,750.00 Enterprise Storm Module $5,000.00 Enterprise GIS Module $6,500.00 Onsite Enterprise Training $6,000.00 Total $68,288.66 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 173 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 2 Total Noncompliant: 1 The following vendor submitted a "No Bid" response: Keg Technologies / P.O. Box 171008 / Spartenburg, SC 29301 Page 1 of 1 Engineering Services Committee Meeting 6/13/2017 1:20 PM Sewer Monitoring Equipment Department:Utilities Presenter:Tom Wiedmeier Caption:Consider awarding contract to Kazmier and Associates for Bid Item #17-140 Sewer Monitoring Equipment. Background:Utilities Department is developing a permanent flow monitoring program that would remotely gather wastewater collection system flow data. The flow monitoring will allow the Utilities Department to observe wastewater collection system operations and collect data for system evaluation, to include the impact of rain events. This is the initial equipment purchase to start the program. Utilities Department will perform the installation. Analysis:Utilities Department evaluated the bid, and found it to be fair and reasonable. Financial Impact:Funding is requested in the amount of $243,081.96. Funds are available in account: 514043420-5421110/81600120-5421110 Alternatives:No alternatives are recommended. Recommendation:Utilities Department recommends awarding the contract for Bid Item #17-140 Sewer Monitoring Equipment to Kazmier and Associates in the amount of $243,081.96. Funds are Available in the Following Accounts: Funds are available in account: 514043420-5421110/81600120- 5421110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 6/13/2017 1:20 PM Emergency Demolitions Department: Presenter: Caption:Discuss the matter of emergency demolitions. (Requested by Commissioner Marion Williams) (Referred from May 30 Engineering Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: