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Home My WebLink About2017-05-30 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 5/30/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Approve Amendments to Flood Damage Prevention Ordinance. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 2. Discuss the matter of emergency demolitions. (Requested by Commissioner Marion Williams) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Commisioner Sean Frantom Commissioner Ben Hasan Other No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Substitute motion to www.augustaga.gov Defer refer this item to the next committee meeting. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 3. Approve granting Georgia Power an easement on 2715 Ingleside Drive (Tax Map 025-2, Parcel 124-01) in order for them to relocate three power poles and a distribution line required as a result of the Berckmans Road Widening and Realignment Project, as requested by AED. Also approve having the agreement executed by the appropriate Augusta official(s). Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 4. Motion to approve the minutes of the Engineering Services Committee held on May 9, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes Engineering Services Committee Meeting 5/30/2017 1:05 PM Attendance 5/30/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/30/2017 1:05 PM Amendments to Flood Damage Prevention Ordinance Department:Planning & Development Presenter:Director Melanie Wilson Caption:Approve Amendments to Flood Damage Prevention Ordinance. Background:A Community Assistance Visit (CAV) was held November 28, 2016 with Georgia DNR, Mie Lucas/City of Augusta CRS Coordinator and Terri L. Turner/City of Augusta Development Services Administrator (Floodplain Administrator) to review the City of Augusta's implementation of the National Flood Insurance Program (NFIP) and to start the process of the City's participation in the Community Rating System (CRS). Two minor revisions were requested by Georgia DNR to the City's Flood Damage Prevention Ordinance to bring it in compliance with the current Georgia Model Flood Damage Prevention Ordinance-Riverine. Staff is also requesting to update the Ordinance by changing the address of the Augusta P & D Department to its current location and to change the title of the Planning Director from "Executive Director" to "Director". Analysis:Revisions to the Flood Damage Prevention Ordinance are required in keeping with the City of Augusta's participation in the National Flood Insurance Program (NFIP) Financial Impact:None. The Flood Damage Prevention Ordinance will need to be updated on the City's website once approved by the Augusta Commission and sent to GA DNR to continue participation in the National Flood Insurance Program (NFIP) Alternatives:Sanctioning by the State and FEMA for non-compliance of the requirements of the National Flood Insurance Program; Expulsion of the City of Augusta from the National Flood Insurance Program (NFIP) if non-compliance with the State's Model flood Damage Prevention Ordinance - Riverine violations are ongoing; Denial of participation in the Community Rating System (CRS) for non- compliance of the City's Flood Damage Prevention Ordinance with the State's Model Flood Damage Prevention Ordinance. Recommendation:Approval of the Flood Damage Prevention Ordinance, as amended. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/30/2017 1:05 PM Emergency Demolitions Department: Presenter: Caption:Discuss the matter of emergency demolitions. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/30/2017 1:05 PM Georgia Power Easement at 2715 Ingleside Drive Department:Engineering Presenter:Abie L. Ladson, PE, CPESC, Director Caption:Approve granting Georgia Power an easement on 2715 Ingleside Drive (Tax Map 025-2, Parcel 124-01) in order for them to relocate three power poles and a distribution line required as a result of the Berckmans Road Widening and Realignment Project, as requested by AED. Also approve having the agreement executed by the appropriate Augusta official(s). Background:Georgia Power is requesting an easement required to relocate their poles and distribution line on Berckmans Road from Wheeler Rd to Wicklow Drive because of Augusta’s widening and realignment of Berckman’s Road. Augusta, Georgia is the owner of this property; therefore, Augusta should sign granting the easement. Analysis:This easement will allow Georgia Power to continue to provide electrical service to property owners in this area and also to maintain this service. Financial Impact:There will be no financial impact to Augusta, Georgia. Alternatives:1) Approve granting Georgia Power an easement on 2715 Ingleside Drive (Tax Map 025-2, Parcel 124-01) in order for them to relocate three power poles and a distribution line required as a result of the Berckmans Road Widening and Realignment Project, as requested by AED. Also approve having the agreement executed by the appropriate Augusta official(s). 2) Do not approve and deny electrical service to this area. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 5DDAfi ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice-Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve contract with Cranston Engineering Group to provide services related Item to Public Safety and FERC license for the Augusta Canal in the amount of Action:$253,552.00. Approved Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 4-0. Motion Text Made By Motion toapprove. Commisioner Motion Passes Frantom Made By Seconded By Commisioner Sean CommissionerFrantom william Fennoy Passes Motion Result Motion Result 2.Consider approving the abandonment of an existing easement to Huntsman Item Pigments Americas LLC. Action: Approved Motions Motion Type Approve Seconded By Sean Commissioner Ben passesflasan 4-0. 3. Approve to re-establish In-House Demolition Program in house within 60 Item days and use contract services only for specialized needs as deemed Action: necessary. (Requested by Commissioner Sammie Sias) (Referred from Disapproved April 25 Engineering Services Committee) Motions i#:"' Motion rext MotionSeconded BY Resurt CommissionerWilliam Fails Fennoy Made By Motion to approve reestablishing the in- house demolition Approve ft?f:H#iT:::,fr1" S:fff;:},*.' Frantom and Mr. Smith vote No. Motion Fails 2-2. 4. Motion to approve the minutes of the Engineering Services Committee held on Item April 25,2017. Action: Approved Motions Motion Type Approve 4-0. 5. Motion to authorize condemnation to acquire property in Fee Simple Interests Item (Parcel 087-2-188-00-0) - 132 Horton Drive. Action: Approved Motions Motion Type Approve 4-0. 6. Motion to authorize condemnation to acquire properfy in Fee Simple Interests Item (Parcel 087-4-081-00-0) - 2068 willow street. Action: Approved Motion Text Made By Seconded By Motion toapprove. Commisioner Sean Commissioner Ben Motion Passes Frantom Hasan Motion Text Made By Seconded By Motion toapprove. Commisioner Sean Commissioner Ben Motion Passes Frantom Hasan Motion Result Passes Motion Result Passes Motion Result Motions X:11"' Motion Text Made Byrype Motion to Seconded By 7. Motion to authorize condemnation to acquire property in Fee Simple Interests Item (Parcel 087-4-096-00-0) - 2026 Golden Rod Street. Action: Approved Motions f#:" Motion Text Made By seconded By Motion to approve. Motion Passes 4-0. Motion Result approve. Approve Motion Passes 4-0. Approve Approve Approve Commisioner Sean Commissioner Ben passesFrantom Hasan Commisioner Sean Commissioner Ben passesFrantom Hasan Commisioner Sean Commissioner Ben passesFrantom Hasan Motion Result Motion Result 9. 8. Motion to authorize condemnation to acquire property in Fee Simple Interests Item (Parcel 087-4-109-00-0) - 2052 Golden Rod Street. Acrion: Approved Motions H,o$" Motion Text Made By Seconded By Motion to approve. Motion Passes 4-0. Motion to authorize condemnation to acquire property in Fee Simple Interests Item (Parcel 087-4-138-00-0) - 2051 Leona Street. Action: Approved Motions i;J:"t Motion Text Made By Seconded By Motion to approve. Motion Passes 4-0. 10. Motion to determine that Richmond Lane, as shown on the attached plat has ltem ceased to be used by the public to the extent that no substantial public purpose Action: is served by it or that its removal from the county road system is otherwise in Approved the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G. A. 532-7- Commisioner Sean Commissioner Ben passesFrantom Hasan 2, with the abandoned property to be quit-claimed to as provided by law and an easement to be retained portion for existing or future utilities as directed Department and Augusta Utilities Department Resolution. the approp riate party(ies), over the entire abandoned by Augusta Engineering and adopt the attached Delete Motion to approve ffl'j;:ilTs item from S:#?;ffiH ;:rffi::f*' passes Motion Passes 4-0. 11. Approve establishing a subcommittee to review and recommend changes to the Item city ordinance to establish a Streetlight District. (Requested by Commissioner Action: Sammie Sias) (Referred from April25 Engineering Services Committee) Approved Motions ffi':"' Motion rext seconded By Motion ResultMade By Made By Commisioner Sean Frantom Motions Motion Motion Textrype Motion to bring back a Approve recommendation on this item in 30 days. Motions Motion Motion Textrype Motion to approve establishing the sub- committee composed of Engineering, Planning & Approve Development and Commissioner Sias and others who should be a part of the discussion. Motion Passes 4-0. Seconded MotionBy Result Made By Seconded By Dies for lack of Second Motion Result Commissioner Ben Hasan CommissionerWilliam Passes Fennoy 12. Presentation by Ms. Tara Najim regarding building a sidewalk on West Item Wheeler Parkway to support and encourage our pedestrians. (Refened from Action:April 25 Engineering Services Committee) Approved Motion Result Motion to approve ^ receiving this item as Commissioner CommisionerApprove information. Ben Hasan sean Frantom Passes Motion Passes 4-0. 13. Approve RFQ #16- 259 Sewer Rehabilitation Program for Utilities Item Department in the amount of $1,000,000.00 execution by North American Action: Pipeline Malagement, Inc.; SAK Construction, LLC, and RDJE, Inc. as Approved qualified and selected contractors. Motions f#:" Motion rext Motions H,'J:" Motion Text Made By Seconded By Motion to. aDDrove.APProve uotion passes 4_0. Made By Seconded By Commissioner Commisioner Sean Ben Hasan Frantom Motion Result Passes 14. Approve Annual Budget for Program Management.Item Action: Approved Motion Result Motion to approve in a _--^--^_-^ the amount of Commissioner CommisionerApprove $gog,q:+. Ben Hasan Sean Frantom Passes Motion Passes 4-0. 15. Rescind the action of the Commission taken on April 18,2017 and approve the ltem installation of six street lights on Tripps Court at a cost of $134.36 per year. Action: This is also to approve a new lighting tax district for the l3 lots associated with Approved the above road. Funding is available in the Street Lighting budget account #2760416105312310. Motions il,'#" Motion rext Motions i'#:"' Motion rext Made Bv Made By Seconded By Motion ResultSeconded By Motion to Approve ffil;"":'*^r., S:f#',}f*' F;mmisioner Sean passes 4_0. www.augustaga.qov Engineering Services Committee Meeting 5/30/2017 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on May 9, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: