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Home My WebLink About2017-05-09 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 5/9/2017 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice-Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve contract with Cranston Engineering Group to provide services related to Public Safety and FERC license for the Augusta Canal in the amount of $253,552.00. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner William Fennoy Passes 2. Consider approving the abandonment of an existing easement to Huntsman Pigments Americas LLC. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 3. Approve to re-establish In-House Demolition Program in house within 60 days and use contract services only for specialized needs as deemed necessary. (Requested by Commissioner Sammie Sias) (Referred from April 25 Engineering Services Committee) Item Action: Disapproved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reestablishing the in- house demolition program starting in the Hyde Park area. Mr. Frantom and Mr. Smith vote No. Motion Fails 2-2. Commissioner Ben Hasan Commissioner William Fennoy Fails 4. Motion to approve the minutes of the Engineering Services Committee held on April 25, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 5. Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-2-188-00-0) – 132 Horton Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 6. Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-081-00-0) - 2068 Willow Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 7. Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-096-00-0) - 2026 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 8. Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-109-00-0) - 2052 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 9. Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-138-00-0) - 2051 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 10. Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7- Item Action: Approved 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to approve deleting this item from the agenda. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 11. Approve establishing a subcommittee to review and recommend changes to the city ordinance to establish a Streetlight District. (Requested by Commissioner Sammie Sias) (Referred from April 25 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to bring back a recommendation on this item in 30 days. Commisioner Sean Frantom Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve establishing the sub- committee composed of Engineering, Planning & Development and Commissioner Sias and others who should be a part of the discussion. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 12. Presentation by Ms. Tara Najim regarding building a sidewalk on West Wheeler Parkway to support and encourage our pedestrians. (Referred from April 25 Engineering Services Committee) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 13. Approve RFQ #16- 259: Sewer Rehabilitation Program for Utilities Department in the amount of $1,000,000.00 execution by North American Pipeline Management, Inc.; SAK Construction, LLC, and RDJE, Inc. as qualified and selected contractors. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 14. Approve Annual Budget for Program Management. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve in the amount of $809,934. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 15. Rescind the action of the Commission taken on April 18, 2017 and approve the installation of six street lights on Tripps Court at a cost of $134.36 per year. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account #2760416105312310. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result www.augustaga.gov Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes Engineering Services Committee Meeting 5/9/2017 1:05 PM Attendance 5/9/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/9/2017 1:05 PM Augusta Canal FERC license Department:Utilities Presenter:Tom Wiedmeier Caption:Approve contract with Cranston Engineering Group to provide services related to Public Safety and FERC license for the Augusta Canal in the amount of $253,552.00. Background:Augusta Utilities Department is currently a license applicant with the Federal Energy Regulatory Commission (FERC) for operation of the Augusta Canal. This contract will assist AUD with preparation, and maintenance of the plans and programs required by FERC. The contract also includes studies and reports, with plans of action, for several structures and other areas of the Augusta Canal. As part of this contract, Cranston Engineering will provide these services for two years and will conduct public safety training meetings, as well. Cranston Engineering Group is only local certified vendor to provide service. Cranston Engineering Group has previously provided such service and this would be a renewal of those services for two years. Analysis:Approval of this contract will allow AUD to meet the requirements of FERC during our application process. This contract will meet all requirements of our FERC license application for two years. Financial Impact:Funds are available in account 507043410-5212115/80320115- 5212115 Alternatives:No practical alternative Recommendation:We recommend approval of the contract with Cranston Engineering Group. Funds are Available in the Following Funds are available in account 507043410-5212115/80320115- Accounts:5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Huntsman Pigments Americas LLC – Abandonment of Existing Easement Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approving the abandonment of an existing easement to Huntsman Pigments Americas LLC. Background:In 2015, Huntsman constructed a sanitary sewer force main and deeded an easement over it, to Augusta, pursuant to obtaining a grant. The grant was never obtained. Huntsman requests that Augusta abandon the easement, and the force main within it, back to them, so that they can maintain it as a private system. Analysis:The sanitary sewer force main serves only Huntsman. Its abandonment, to Huntsman, will not affect, or diminish the capacity of, Augusta’s system. Abandonment of the easement will allow Huntsman the ability for better security of their property. Financial Impact:No financial implications Alternatives:Disapprove the abandonment of an existing easement to Huntsman Pigments Americas LLC. Recommendation:Approve the abandonment of an existing easement to Huntsman Pigments Americas LLC. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM In-House Demolition Program Department: Presenter:Commissioner Sammie Sias Caption:Approve to re-establish In-House Demolition Program in house within 60 days and use contract services only for specialized needs as deemed necessary. (Requested by Commissioner Sammie Sias) (Referred from April 25 Engineering Services Committee) Background:The outsourced demolition has not worked for the long term. Contracting this service is simply too expensive and the need is too great to continue as we are going. We have the equipment and the personnel (inmates included) to fully conduct this program in house versus paying nearly $6,000.00 to tear down a structure worth little or nothing. The in house demolition program has worked great in the past leaving one to wonder why it was discontinued in the first place. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting Commission Chamber - 412512017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Authorize and approve Supplemental Agreement Number Ten (SAl0) for the ltem Augusta Levee Certification Project for Cranston Engineering Group, P. C., as Action: requested by AED. SAl0 includes: State required Safe Dam Emergency Approved Response Plan & Inspection ($58,600); and USACE Levee noted deficiencies correction action plan including drainage and structural inspections ($177,777). Funds available in Stormwater contractual services budget. Motions ryJ:'" Motion rext Made By Seconded By Made By Seconded By Motion Result of furniture Item Action: Approved Motion Result Approve Approve Motion to approve. Motion Passes 4-0. Motion to approve. Motion Passes 4-0. Commissioner Ben Commisioner Sean passesHasan Frantom 2. Consider approval of the contract for the purchase and installation for 452 Walker Street. (Bid 17-153) Motions ryr':" Motion rext Commissioner Ben Commisioner Sean passesHasan Frantom 3. Approve to re-establish In-House Demolition Program in house within 60 Item days and use contract services only for specialized needs as deemed Action: necessary. (Requested by Commissioner Sammie Sias) Rescheduled Motions X:.*1" Motion Text Made By seconded By Motion Type ''---- -r Result Motion to refer this Defer item to the next Commissioner Commisionermeeting. Ben Hasan Sean Frantom Passes Motion Passes 4-0. 4. Approve the deeds of dedication, maintenance agreements, and road resolutions Item submitted by the Engineering and Augusta Utilities Departments for Manchester Action: Subdivision, Section Seven. Approved Motions f#:" Motion Text Made By seconded By f."rlil Motion to ^ approve. Commissioner Ben CommissionerApprove ilotion passes Hasan Grady Smith Passes 4-0. 5. Motion to approve the minutes of the Engineering Services Committee held on Item April ll,20l7 . Action: Approved Motions X:11'" Motion Text Made By seconded By Motion'l'ype - ---- -r Result Motion to Approve i[f,l:hu.r., fiommissioner Ben f;;mmisioner Sean passes 4-0. 6. Motion to approve Mobilitie, LLC's Formal Registration Application to Access ltem the Public Right of Way within August4 Georgia for the Provisions of Action: Telecommunications Services as a State-Certified Utility. Approved Motions X:11"' Motion Text Made By Seconded By Motion I YPe '''--- -r Result Motion to approve. ra.Approve rrrliio" pu** c,ommissioner Ben commissioner 4-0. nasan Grady Smith Passes 7. Approve $2,300,000 to continue the funding for the current On-Call Concrete Item Repair, Concrete Construction and Emergency Repair Services Contract to Action: Horizon Construction, J&B Construction & Services, Inc., Quality Storm Water Approved Solutions, Winsay, Inc., Blair Construction, Larry McCord, LLC., and Contract Management, Inc. as requested by AED. Motions ['o11"' Motion Text Made By seconded By MotionI'ype Result Motion to A ___^_-^ approve. Commissioner Ben CommissionerApprove ilotion passes Hasan Grady Smith Passes 4-0. 8. Approve $1,000,000 to continue the funding for the On-Call Pothole Repair, Item Paving and Emergency Repair Services Contract to Blair Construction, Beam's Action: Contracting, and Georgia-Carolina Paving as requested by AED. Approved Motions X:j]"' Motion Text Made By Seconded By MotionI'ype Result Motion to a _^_^-.^_-^ approve. Commissioner Ben CommissionerApprove triotion passes Hasan Grady Smith Passes 4-0. 9. Approve establishing a subcommittee to review and recommend changes to Item the city ordinance to establish a Streetlight District. (Requested by Action: Commissioner Sammie Sias) Rescheduled Motions Motion f,f,-1:--,m , r, r Motion;"""" Motion Text Made By Seconded By'f'ype - ---- -'t --------- -r Result Motion to refer this Defer item to the next Commissioner Commisioner- meeting. Ben Hasan Sean Frantom Passes Motion Passes 4-0. 10. Presentation by Ms. Tara Najim regarding building a sidewalk on West Item Wheeler Parkway to support and encourage our pedestrians. Action: Rescheduled Motions f#:"' Motion rexr Made By seconded By HTii Motion to refer this Defer item to the next Commissioner Commisionermeeting. Ben Hasan Sean Frantom Passes Motion Passes 4-0. 11. Discuss Windsor Spring Road Widening Project and Augusta Utilities Sewer Item Connection Program. (Requested by Commissioner Marion Williams) Action: Approved Motions Motion rr 1! m r rr r Motion;::_' "- Motion Text Made By Seconded By'l'ype '.------ -'t --------- -J Result Motion to approve a _.^_^_-^ receiving this item as Commissioner CommissionerApprove inro.-utior. Ben Hasan Grady smith Passes Motion Passes 4-0. www.ausustasa.sov Engineering Services Committee Meeting 5/9/2017 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on April 25, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-2-188-00-0) – 132 Horton Drive Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-2-188-00-0) – 132 Horton Drive. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $12,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-081-00-0) - 2068 Willow Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-081-00-0) - 2068 Willow Street. Background:The owner died intestate and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-096-00-0) - 2026 Golden Rod Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-096-00-0) - 2026 Golden Rod Street. Background:The owner died intestate and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 6,850 sq. ft. in fee. The appraised value is $6,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-109-00-0) - 2052 Golden Rod Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-109-00-0) - 2052 Golden Rod Street. Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $8,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-138-00-0) - 2051 Leona Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests (Parcel 087-4-138-00-0) - 2051 Leona Street. Background:The City has been unable to locate the owner. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $15,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee Meeting May 9, 2017 Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of Richmond Lane are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on May 8, 2017 for this matter. The legal description and plat of Richmond Lane is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Richmond Lane be abandoned. Recommendation: Approve determination and request for abandonment of Richmond Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON RICHMOND LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA- RICHMOND COUNTY; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Richmond Lane, as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on May 8, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on April 27, 2017 and May 4, 2017, and that the property owners located on Richmond Lane were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held May 16, 2017 approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta-Richmond County, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA-RICHMOND, COUNTY, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 5/9/2017 1:05 PM Motion to Determine Abandonment of Richmond Lane - 2nd Reading Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of Richmond Lane are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on May 8, 2017 for this matter. The legal description and plat of Richmond Lane is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Richmond Lane be abandoned. Recommendation:Approve determination and request for abandonment of Richmond Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Street Light Districts Department: Presenter:Commissioner Sammie Sias Caption:Approve establishing a subcommittee to review and recommend changes to the city ordinance to establish a Streetlight District. (Requested by Commissioner Sammie Sias) (Referred from April 25 Engineering Services Committee) Background:The existing ordinance is very outdated and serves no useful purpose to the citizens of Augusta Richmond County. Under the present ordinance, a person buys a $200,000 house and then get together with his or her neighbors and petition the government in an attempt to get streetlights on their street. Streetlights should be shining when the lots are designated. An approved streetlight district must become a part of the development site plan. Secondly, this change must include a process for old established areas to get streetlights without having to go through the same cumbersome process outlined above. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM ITEQUEST FORM commission meetings: First and third ruesdays of each month - 2:fi) p.m.committee meetings: second ana hst TuesdaJs ri;h r;th _ r:fi) p.m. commission/committee: @rease check one and insert meeting date) Commission Public Safety Committee Public Seryices Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Date ofMeeting Date of Meeting Date of Meetins Date of MeetinEF\F Lrate of Meeting I contact Information for Individuaupresenter Making the Requmt: Name: Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the '- -- , -a Please send this request forrn Ms. [,ena J. Bonner Clerk of Commission |:Pz|o Municipar Buitding 535 Telfair Street Augusta, GA 3{D0l to the following address: Telephone Number: 706-g2l-1g20 Fax Number: 206-g21-1g3gE-MailAddress: nmorawski@augustaga€ov Requests may be faxed, e-mailed or deliv-ered in person and must be received in the clerkrsoffice no rater than s:00 p.o,. or.in" wga"*a"v p;;l;g the commission meeting andS:fi) p'm' on the Tuesdav pneceains tt" 91giilL"';;;; of the fouowing week. A five-minute time limit wiil be ailowed foi presentations. Engineering Services Committee Meeting 5/9/2017 1:05 PM Tara Najim Department: Presenter: Caption:Presentation by Ms. Tara Najim regarding building a sidewalk on West Wheeler Parkway to support and encourage our pedestrians. (Referred from April 25 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Qualifications Request for Qualifications will be received at this office until Tuesday, December 20, 2016 @ 11:00 a.m. for furnishing: RFQ Item #16-259 Sewer Rehabilitation Program for Augusta Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference will be held on Tuesday, December 6, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, December 8, 2016, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 10, 17, 24, December 1, 2016 Metro Courier November 16, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 8 Copies CBH 678 Heggies Ridge Dr. Appling, GA 30802 YES 321326 YES YES YES Sak Construction 864 Hoff Rd O'Fallon, MO 63366 YES 199387 YES YES YES American Infrastructure Technologies Corporation 8799 US Hwy 31 Hanceville, AL 35077 Noncompliant 536204 YES YES YES Beams Contracting 15030 Atomic Rd Beech Island, SC 29842 YES 167300 YES YES YES North American Pipeline Mgmt. 62 Hamby Rd. SE Marietta, GA 30067 YES 132184 YES YES YES Insituform Technologies, LLC 17988 Edison Ave. Chesterfield, MO 63005 YES 19959 Noncompliant YES YES IPR Southeast 5207 Brer Rabbit Rd. Stone Mountain, GA 30083 Noncompliant 263629284 YES YES YES RDJR, Inc 679 Hwy 29 South, Suite A Newnan, GA 30263 YES 434062 YES YES YES Qualifications Opening RFQ Item #16-259 Sewer Rehabilitation Program for Augusta, Georgia - Utilities Department RFQ Due: Tuesday, December 20, 2016 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 17 Total Electronic Notifications (Demandstar): 144 Pre-Qualifications/Telephone Conference Attendees: 6 Total packages submitted: 8 Total Noncompliant: Page 1 of 1 CBH 678 Heggies Ridge Dr. Appling, GA 30802 Sak Construction 864 Hoff Rd O'Fallon, MO 63366 Beams Contracting 15030 Atomic Rd Beech Island, SC 29842 North American Pipeline Mgmt. 62 Hamby Rd. SE Marietta, GA 30067 RDJR, Inc 679 Hwy 29 South, Suite A Newnan, GA 30263 Insituform Technologies, LLC 17988 Edison Ave. Chesterfield, MO 63005 American Infrastructure Technologies Corp. 8799 US Hwy 31 Hanceville, AL 35077 IPR Southeast 5207 Brer Rabbit Rd. Stone Mountain, GA 30083 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL FAIL C. Overall Quality of RFP (concise and to-the-point) 50 35 50 35 40 50 1. Respondents Experience 100 0 80 0 80 75 2. Financial Responsibility 100 100 100 100 100 100 3. Project Management 95 95 95 95 95 95 4. Key Personnel & Staff 90 90 90 90 90 90 5. Organizational Qualifications 85 0 85 0 85 85 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 480 285 450 285 450 445 1. Contractor’s experience in sewer rehabilitation 100 0 80 0 75 75 2. Personnel Experience and Staffing Level 100 0 100 0 75 75 E. TOTAL 200 0 180 0 150 150 Within Richmond County 10 0 0 0 0 0 Within CSRA 8 8 0 8 0 0 Within Georgia 6 0 0 0 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 0 0 0 0 0  All Others 2 0 2 0 0 0 TOTAL 10 8 2 8 6 6 H. References 10 10 7 10 10 9 Total 750 338 689 338 656 660 Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Procurement DepartmentRepresentative: Nancy Williams Evaluator: Cumulative Date: 1/11/17 Procurement Department Completion Date: 1/11/17 Internal Use Only Evaluation Sheet - RFQ Item #16-259 Sewer Rehabilitation Program for Augusta, Georgia - Utilities Department Evaluation Meeting Date: Wednesday, January 11, 2017 @ 9:00 a.m. Vendors Total (Total Possible Score 750) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Reference(s) (Total Points 10 Planholders List - Onvia DemandStar User: Mills, Phyllis Organization: DEMANDSTAR UyONYUI My DemandStar Buyers Log Bid [View Bids] Log Quote Planholders List Gity of Augusta, GA (Augusta Gommission) Account lnfo View Quotes Supplier Search Build Broadcast List Page I Logout I Help Reports ofl Member Name City of Augusta, GA (Augusta Commission) Bid Number RFQ-'16-259-0-2016/nw Bid Name Sewer Rehabilitation Proogram 1 Document(s) found for this bid 17 Planholde(s) found. Add Planholder FormatforPrinting Ml l- s"ilil f..il;l f E,p.*"E-""t I Demandstarisaproductof Onvia,lnc. (c)1997-2017.AllrightsreseNed. I TemsofUse I Privacy Supplier Name I Phone Fax Doc Count Attributes Programs Actions CMD Group 800901 8687 8775633534 Documenb Ground Works Solutions 8638992863 8638992863 1 Documents IPR Southeast LLC 4049693073 4049693074 1 Documents J. R. Giese Operations, LLC Documents J. R. Giese Operations, LLC Documents J. R. Giese Operations, LLC Documents Lanzo Construction Company 9549790802 9549799897 Documents Layne lnliner, LLC 5025851241 5025854 1 69 1 Documents Leak Eliminators LLC 8593889422 8775689294 1 Documents MG Underground 4237744116 4239333886 1 Documents Pagel of 2 firstlprevious Inextllast https://www.demandstar.com/buyer/bids/Planholder_List.asp?]U:o 2FbtyerYo2Fbids%2F... 51112017 Supplier Name I Phone Fax Doc Count Attributes Programs Actions North America Procurement Council 3024501923 3024501925 I Documents North American Pipeline Mana 6785925079 6785925079 1 Documents Proshot Concrete, lnc.2567645941 2567645946 1 1. Small Business Documents RDJE, lnc,7702512667 7702541563 1 Documents The Avreft Company, lnc.7067960200 7067960200 1 Documents The Bluebook of Building & Construction 80043 1 2584 9143028'103 1 Documents Thompson Pump & Manufacturing Co., lnc.3867677310 386761 0362 Documents Planholders List - Onvia DemandStar Page I of I Logout I Help Reports User: Mills, Phyllis Organization: DEMANDSTAR bTONVUI My DemandStar Buyers Log Bid [View Bids] Log Quote Planholders List City of Augusta, GA (Augusta Gommission) Account lnfo View Quotes Supplier Search Build Broadcast List Member Name City of Augusta, GA (Augusta Commission) Bid Number RFQ-16-259-0-2016/nw Bid Name Sewer Rehabilitation Proogram 1 Document(s) found for this bid 17 Planholde(s) found. Add Planholder Page2ol 2 first lprevious lnextllasl FormatforPrinting IG-9 l- s"r,"t I I=R",r,;l f E,p"*"E*"r I Demandstar is a producl of Onvia, lnc- (c) 1997-?017. All rights reserved. I Terms of Use I Privacy https://www.demandstar.com/buyer/bids/Planholder_List.asp? _PU:Yo2Fbuyero/o2Fbids%2F ... 5lll20l7 PAVEWAY OF AUGUSTA/AIKEN 306 SILVER BLUFF RD. AIKEN, SC 29803 LEGACY WATER GROUP ATTN: JEFF KLEBOWSKU SCOTT HIBBARD 10120 ROBERTS WAY CONVINGTON, GA 30014 ATTN BILL HEAD D & S UTILITIES 1644 HOLY TRINITY CHURCH ROAD LITTLE MOUNTAIN, SC 29075 JHC CORPORATION ATTN: JAMES COOK 1029 N PEACHTREE PKWY # 359, PEACHTREE C!ry, GA 30269 SITEC ATTN;DAVID MCGHEE 217 FAIRFIELS STREET NE AtKEN, SC 29801 TRIANGLE ATTN: RICK BROCKMAN 115 TIFFANY COURT LOCUS GROVE, cA 30248 RUBY.COLLINS, INC. ATTN: BOBBY CATES 4806 WRIGHT DRIVE SMYRNA, GA 30082 AVRETT PLUMBING 1547 Gordon Hwy Augusta, GA 30906 TOM WIEDMEIER UTILITIES DEPARTMENT/BAY ST KELLI IRV!NG COMPLIANCE OFFICE ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTAGA 30904 GEARING BROTHERS 322 GRIMAUDE BLVD. GROVETOWN, GA 30813 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 J&B CONSTRUCTION & SRVC INC 3550 GORDON HIGHWAY GROVETOWN GA 30813 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 E.R. SNELL ATTN: AARON KASPRISKIE 5102 PIERCE COURT EVANS, GA 30809 STRACK INC ATTN: TOMMY HAYNES 125 LASER INDUSTRIAL CT FAIRBURN, GA 30213 CBH 678 HEGGIES RIDGE DR. APPLING, GA 30802 Marie Corbin UTILITIES DEPARTMENT/BAY ST RFQ ITEM 16.259 SEWER REHABILITATION PROGRAM FOR UTILIT!ES DEPARTMENTMAILED: 11 110116 ATTN: DAVID WHEATLEY COLUMBIA DIVERSIFIED INC. 6677 EUBANKS DRIVE APPLING, GA 30802 ATTN PATRICK DILLARD BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 rsco ATTN: JIM SAMS 534 ANTIOCH ROAD FAYEfiEVILLE, GA30215 BEAM'S CONTRACTING ATTN: BUDDYROWLAND 15030 ATOMIC ROAD BEECH ISLAND, SC 29842 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 ATTN: LOUIE A. PITTMAN, lll PITTMAN CONSTRUCTION CO P. O. BOX 155 CoNYERS, GA 30012-0155 ATTN: FRANK MAINES LAYNE 3OO EAST BROAD STREET FAIRBURN, GA 30213 JAMCO CIVIL, LLC. 1249 GORDON PARK ROAD, SUITE 102, AUGUSTA, GA 30901 RFQ ITEM 16.259 SEWER REHABILITATION PROGRAM FOR UTILITIES DEPARTMENT BID DUE: TUE.12120116 @11:00 A.M. Engineering Services Committee Meeting 5/9/2017 1:05 PM Task Order - Sewer Rehabilitation Department:Utilities Presenter:Tom Wiedmeier Caption:Approve RFQ #16- 259: Sewer Rehabilitation Program for Utilities Department in the amount of $1,000,000.00 execution by North American Pipeline Management, Inc.; SAK Construction, LLC, and RDJE, Inc. as qualified and selected contractors. Background:The intent of this solicitation is to establish a pool of qualified contractors from which Augusta Utilities will solicit expedited bids for work through out Augusta . The types of work anticipated for the Sewer Rehabilitation Program are the rehabilitation of existing sewers using trenchless technologies, which require resources beyond those of the Department. The purpose of the Sewer Rehabilitation Program is to solicit competitive bids from the pool as projects arise . Analysis:AUD has evaluated North American Pipeline Management, Inc.; SAK Construction, LLC, and RDJE, Inc. proposal(s) to participate in the Sewer Rehabilitation Program and has considered the proposal(s) fair and reasonable to accomplish the task. Financial Impact:The construction funds available for this project are $1,000,000.00. These funds are available from account 507043420-5425210/ 81700040-5425210 Alternatives:Rejection of this RFQ Contractor Selection would delay the Utilities Department’s ability to execute rehabilitation projects of the sewer system throughout Augusta. Recommendation:Recommend Commission approve RFQ #16-259: Sewer Rehabilitation Program for Utilities Department in the amount of $1,000,000.00 Funds are Available in the Following Accounts: $1,000,000.00 from account 507043420-5425210/ 81700040- 5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Hours Bill Rate/Hr Total 1 Project Management Program Manager 1,576.00 $198.00 $312,048.00 Project Manager 0.00 $165.00 $0.00 Project Engineer 285.00 $132.00 $37,620.00 TCG Administrator 130.00 $55.00 $7,150.00 2 Project Controls Program Manager 245.00 $198.00 $48,510.00 Project Manager 0.00 $150.00 $0.00 Project Engineer 100.00 $120.00 $12,000.00 TCG Administrator 0.00 $50.00 $0.00 3 Construction Engineering & Inspection Program Manager 255.00 $198.00 $50,490.00 Inspector 1 1,896.00 $121.00 $229,416.00 4 Technical Oversight & Support Program Manager 0.00 $198.00 $0.00 Project Manager 0.00 $165.00 $0.00 Project Engineer 0.00 $132.00 $0.00 5 Subconsultants and ODC's $112,500.00 $112,500.00 TOTAL $809,734.00 Engineering Services Committee Meeting 5/9/2017 1:05 PM Utilities Program Management Services Year 3 Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Annual Budget for Program Management. Background:Constantine Engineering was selected to provide Program Management Services in 2014. The contract is for a 5 year period with the budget being approved annually. The proposed budget for the coming year is $809,734. Analysis:Constantine Engineering provides Program Management services to assist with our ongoing capital improvements program. They supplement AUD staff by providing project management, engineering and inspection services on our more complex capital projects. They also maintain our project controls software which we use to manage our CIP Financial Impact:The budget for the coming year is $809,734. Payment for services will be on a time and materials basis. Funds are available in Fund 514043490-5212999 81100010-5212999 Alternatives:The Commission could elect to not fund year 3. Recommendation:We recommend the budget for year 3 be approved. Funds are Available in the Following Accounts: 514043490-5212999 81100010-5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 5/9/2017 1:05 PM Street Light Request Tripps Court Department:Traffic Engineering Presenter:Abie Ladson, Director Caption:Rescind the action of the Commission taken on April 18, 2017 and approve the installation of six street lights on Tripps Court at a cost of $134.36 per year. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account #2760416105312310. Background:Georgia Power Company will install six lights on Tripps Court. There is no cost for installation due to existing poles. The Yearly cost for these lights will be $1,612.32, which is to be paid for by the 13 lots associated with this road in a special taxing district to appear on the 2017 tax bill. The cost per lot to be added to the tax bill is $134.36 to cover the cost of the light and maintenance Analysis:The cost proposal was received by Georgia Power on March 17, 2017 in the amount of CONTRACTOR BID Georgia Power Upfront Cost - $0 Yearly Cost - $1,612.32 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year Alternatives:Approve installation of new streetlights by Georgia Power and approve the creation of a new taxing district on Tripps Court in the amount of $134.36 for the 13 lots associated Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: