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HomeMy WebLinkAbout2017-04-11 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 4/11/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman; Hasan, Vice Chairman; Frantom, member. Absent: Hon. Smith, member. ENGINEERING SERVICES 1. Approve and award the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to approve deleting this item from the agenda. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 2. Motion to determinethat the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 3. Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 4. Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 5. Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is Item Action: served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 6. Approve and authorize implementation of Augusta Engineering Department (AED) Reorganization as requested by AED. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized FY17 General Fund budget. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 7. Award Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 8. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 059-2-767-00-0) – 1437 Twiggs Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 9. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-033-00-0) – 155 Aragon Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 10. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-009-00-0) - 2006 Florida Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 11. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-129-00-0) – 2086 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes Commissioner Ben Hasan Commisioner Sean Frantom Passes 3-0. 12. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 033-2-114-00-0) – 2642 Wheeler Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 13. Consider approval of a change order to American Hydro Corporation (formerly WEIR American Hydro) (RFQ Item #13-193) for the Goodrich Street RWPS Improvements CIP Project. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 14. Approve the installation of six Streetlights on Tripps Court at a cost of $134.36 per month. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account. #2760416105312310 Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 15. Approve and authorize a contract with Cranston Engineering, the City and the DDA in the amount of $125,680.00 for the design services for Phase II James Brown Streetscape Project. Item Action: Approved www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes 16. Motion to approve the minutes of the Engineering Services Committee held on March 14, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 3-0. Commissioner Ben Hasan Commisioner Sean Frantom Passes Engineering Services Committee Meeting 4/11/2017 1:05 PM Attendance 4/11/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#328-041110-210328103 to award the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Inprovements Project. Due to a conflict of interest, URS discontinued design services for the project after its merger. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI 756,120$ TIA Discretionary 109,078$ 865,198$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#328-041110-210328103 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements 1 of 4 3/8/2017 Augusta-Richmond County, Georgia CPB#328-041110-210328103 CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VI (756,120.00)$ -$ (756,120.00)$ 000-0000-0000000 TIA DISCRETIONARY (109,078.00)$ (109,078.00)$ TOTAL SOURCES:(865,198.00)$ -$ (865,198.00)$ USE OF FUNDS ENGINEERING 000-0000-0000000-5212115 865,198.00$ -$ 865,198.00$ TOTAL USES:865,198.00$ -$ 865,198.00$ 2 of 4 3/8/2017 3 of 4 3/8/2017 4 of 4 3/8/2017 Request for Qualifications Request for Qualifications will be received at this office until Friday, October 21, 2016 @ 11:00 a.m. for furnishing: RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvements for Augusta Engineering Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 7, 2016, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 15, 22, 29 October 6, 2016 Metro Courier September 21, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 6 Copies Wolverton & Associates 6745 Sugarloaf Pkwy, Suite 100 Duluth, GA 30097 Yes 110645 Yes Yes Yes Moreland Altobelli & Assoc 2450 Commerce Ave., Suite 100 Duluth, GA 30096 Yes 53328 Yes Yes Yes Civil Services 2394 Saint Johns Bluff Rd S Jacksonville, FL 32246 Yes 387871 Yes Yes Yes Pond & Company 3500 Parkway Lane Suite 500 Peachtree Corners, GA 30092 Yes 175046 Yes Yes Yes Toole Engineering 1005 Broad St., Suite 200 Augusta, GA 30901 Yes 62985 Yes Yes Yes Cranston Engineering 452 Ellis Street Augusta, GA 30901 Yes 64684 Yes Yes Yes RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvement for the Augusta, GA - Engineering Department RFQ Date: Friday, October 21, 2016 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 15 Total Electronic Notifications (Demandstar): 450 Total packages submitted: 6 Total Noncompliant: 0 Page 1 of 1 Wolverton & Associates 6745 Sugarloaf Pkwy, Suite 100 Duluth, GA 30097 Moreland Altobelli & Assoc 2450 Commerce Ave Duluth, GA 30096 Civil Services 851 Laney Walker Blvd Augusta, GA 30901 Pond & Company 321 NW Frontage Road, Suite 320 Augusta, GA 30907 Toole Engineering 1005 Broad St., Suite 200 Augusta, GA 30901 Cranston Engineering 452 Ellis Street Augusta, GA 30901 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 46.8 43.0 41.8 45.5 43.0 43.0 1. Respondents Experience 100 92.5 93.8 81.3 92.5 88.8 85.0 2. Financial Responsibility 100 93.8 93.8 88.8 93.8 88.8 88.8 3. Project Management 95 87.5 86.3 83.8 80.8 83.8 82.5 4. Key Personnel & Staff 90 85.0 83.8 76.3 78.3 80.0 78.8 5. Organizational Qualifications 85 82.5 82.5 77.5 81.3 78.8 78.8 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 480 441.25 440 407.5 426.5 420 413.75 1. Specific relevant experience of your company (specific to “complete street” concept and design). 75 72.0 71.3 65.8 71.3 69.0 70.3 2. A detailed description of the proposed technical approach to be taken for the performance of the required services. 100 95.0 87.0 87.0 86.3 84.8 87.3 3. Conceptual project schedule. 25 22.5 21.3 13.8 23.0 21.8 20.0 E. TOTAL 200 189.5 179.5 166.5 180.5 175.5 177.5 Within Richmond County 10 10 10 10 10 Within CSRA 8 Within Georgia 6 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4  All Others 2 TOTAL 10 6 6 10 10 10 10 H. References 10 2.5 5.0 5.0 2.5 2.5 2.5 Total 750 686 673.5 630.75 665 651 646.75 Evaluation Sheet - RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvement for the Augusta, GA - Engineering Department Evaluation Meeting Date: Tuesday, November 22, 2016 @ 3:00 p.m. Vendors Total (Total Possible Score 750) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Reference(s) (Total Points 10 Procurement DepartmentRepresentative:____________Nancy Williams__________________________________ Evaluator: Cumulative Date: 12/8/16 Procurement Department Completion Date: 12/8/16 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Engineering Services Committee Meeting 4/11/2017 1:05 PM 15th Street Pedestrian Improvement Project - RFQ Item – 16-246 Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve and award the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 Background:SR4/15th Street Pedestrian Improvement is a SPLOST VI Capital Project and a project from the “Approved Investment List” of TIA that was approved by voters of Augusta in a referendum held on July 31, 2012. It is a TIA Band 2 project with TIA funds allocated for construction. Initial design efforts commenced in 2011, the design consultant was URS Corporation (now part of AECOM). AECOM is the TIA program manager for GDOT. Due to a conflict of interest, URS discontinued design services for the project after its merger. In September 2016, a Request for Qualification was released for qualified firms to provide design services along the 15th street corridor to improve pedestrian facilities and traffic flow. Analysis:The following firms were evaluated based on qualifications, project approach, and experience in November 2016. The following firms submitted RFQs and were evaluated: 1.Wolverton & Associates 2.Moreland Altobellie & Associates 3.Civil Services 4.Pond and Company 5.W.R. Toole Engineers, Inc. 6.Cranston Engineering Wolverton & Associates was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in Project SPLOST VI funds ($382,610) and TIA Discretionary funds ($109,078 Alternatives:1). Approve and award Preliminary Engineering Concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project SPLOST VI Funds (382,610) TIA Discretionary ($109,078). REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee Meeting April 11, 2017 Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: Applegraph Construction has requested that the alley between Hogan Street and Adrian Street be abandoned. The property is no longer a functioning alley and the alley splits their property located at 1103 Hogan Street. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the alley between Hogan Street and Adrian Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The map of the alley between Hogan Street and Adrian Street is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the alley between Hogan Street and Adrian Street be abandoned. Recommendation: Approve determination and request for abandonment of the alley between Hogan Street and Adrian Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON THE ALLEY BETWEEN HOGAN STREET AND ADRIAN STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that the alley between Hogan Street and Adrian Street as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on the alley between Hogan Street and Adrian Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 4/11/2017 1:05 PM Abandonment - Alley Between Hogan Street & Adrian Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to determinethat the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:Applegraph Construction has requested that the alley between Hogan Street and Adrian Street be abandoned. The property is no longer a functioning alley and the alley splits their property located at 1103 Hogan Street. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the alley between Hogan Street and Adrian Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The map of the alley between Hogan Street and Adrian Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the alley between Hogan Street and Adrian Street be abandoned. Recommendation:Approve determination and request for abandonment of the alley between Hogan Street and Adrian Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee Meeting April 11, 2017 Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the 0.06 acres adjacent to 1507 Saint Luke Street be abandoned. Recommendation: Approve determination and request for abandonment of the 0.06 acres adjacent to 1507 Saint Luke Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON 0.06 ACRES ADJACENT TO 1507 ST. LUKE STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that 0.06 acres adjacent to 1507 Saint Luke Street as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on the 0.06 acres adjacent to 1507 Saint Luke Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 4/11/2017 1:05 PM Abandonment - Area Adjacent to 1507 St. Luke Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the 0.06 acres adjacent to 1507 Saint Luke Street be abandoned. Recommendation: Approve determination and request for abandonment of the 0.06 acres adjacent to 1507 Saint Luke Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee April 11, 2017 Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32- 7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The plat of said portion of Heath Street, East of Berckmans Road is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7- 2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that a portion of Heath Street, East of Berckmans Road be abandoned. Recommendation: Approve determination and request for abandonment of a portion of Heath Street, East of Berckmans Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON A PORTION OF HEATH STREET, EAST OF BERCKMANS ROAD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a portion of Heath Street, East of Berckmans Road as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on a portion of Heath Street, East of Berckmans Road were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Engineering Services Committee Meeting 4/11/2017 1:05 PM Abandonment - Portion of Heath Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32- 7-2, a public hearing was held on March 28, 2017 for this matter. The plat of said portion of Heath Street, East of Berckmans Road is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that a portion of Heath Street, East of Berckmans Road be abandoned. Recommendation: Approve determination and request for abandonment of a portion of Heath Street, East of Berckmans Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM Engineering Services Committee April 11, 2017 Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of Richmond Lane are attached. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b) (1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Richmond Lane be abandoned. Recommendation: Approve determination and request for abandonment of Richmond Lane, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/11/2017 1:05 PM Abandonment - Richmond Lane Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A copy of the parcel map of Richmond Lane is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b) (1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Richmond Lane be abandoned. Recommendation: Approve determination and request for abandonment of Richmond Lane, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta Georgia 2017 Budget AED PROPOSED ORG PCN/HR TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary PWT0052002 TRAFFIC DATA ANALYST Filled 46 0.5 36,450.41 18,225.21 WORK CONTROL SPECILIST 49 0.50 41,088.67 20,544.34 PWT0816001 Sr. TRAFFIC Operations Manager Vacant 55 -59,392.32 -MANAGER SIGNS & STRIPPING & ST. MAINTENANCE 59 - 72,802.04 - - PWT0638008 PROPERTY MINT SUPERVISOR III Filled 45 -34,414.21 -PAVING MARKINGS SUPERVIOSR 47 -37,132.25 -- PWT0859001 JR. TRAFFIC OPERATIONS MANAGER Vacant 50 -43,224.39 -TRAFFIC OPERATION SUPERVISOR 47 -37,132.25 -- PWT0819001 JR. TRAFFIC MANAGEMENT SPECIALIST Vacant 52 -50,994.23 -MAINTENANCE MANAGER 55 -59,392.32 -- PWT0821001 LEAD TRAFFIC Operations Manager Filled 57 64,464.13 MANAGER SIGNALS & INTELLIGENT TRANSPORT SYSTEM 59 - 72,802.04 - - Total Traffic Engineering 288,939.69 18,225.21 Total Traffic Engineering 320,349.57 20,544.34 General Fund Obligation Increase 29,090.75 30% add 37,817.97 SWU Fund Obligation Increase 2,319.13 30% add 3,014.87 TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU Alloc SALARY SWU Budget Salary PWA0046001 ADMINISTRATIVE ASSISTANT III Filled 44 0.25 37,802.41 9,450.60 ADMIN MANAGER 47 0.25 41,588.12 10,397.03 PWA0863001 SR ENGINEERING INSPECTOR VACANT 46 0.10 35,301.14 3,530.11 SR ENGINEERING INSPECTOR 50 0.10 43,224.39 4,322.44 PWA0217001 CHIEF SURVEYOR Filled 55 0.90 60,412.29 54,371.06 SURVEYing SUPERVISOR 57 0.90 65,753.57 59,178.21 PWA0396001 CHIEF ENGINEERING INSPECTOR Filled 48 0.20 44,918.70 8,983.74 CHIEF ENGINEERING INSPECTOR 52 0.20 50,994.23 10,198.85 PWA0476001 JUNIOR SURVEYOR Filled 43 0.90 28,737.02 25,863.32 JUNIOR SURVEYOR 47 0.90 37,132.25 33,419.03 PWA0864001 JUNIOR SURVEYOR VACANT 43 0.90 28,737.02 25,863.32 JUNIOR SURVEYOR 47 0.90 37,132.25 33,419.03 PWA0393001 ENGINEERING INSPECTOR II Filled 44 0.50 34,411.67 17,205.83 ENGINEERING INSPECTOR II 49 0.50 41,088.67 20,544.34 PWA0393002 ENGINEERING INSPECTOR II VACANT 44 0.50 31,909.00 15,954.50 ENGINEERING INSPECTOR II 49 0.50 41,088.67 20,544.34 PWA0362002 ENGINEERING INSPECTOR I VACANT 43 0.25 28,737.02 7,184.26 ENGINEERING INSPECTOR I 47 0.25 37,132.25 9,283.06 PWA0862001 ENGINEERING INSPECTOR I VACANT 43 0.50 28,737.02 14,368.51 ENGINEERING INSPECTOR I 47 0.50 37,132.25 18,566.13 Total Engineering Subtotal 359,703.28 182,775.25 Subtotal 432,266.65 219,872.44 GF / SWU 176,928.03 182,775.25 GF / SWU 212,394.21 219,872.44 GF Budget SWU Budget General Fund Obligation Increase 35,466.18 30% add 46,106.04 PWA0905001 ENGINEERING INSPECTOR II Abolished 44 0.25 23,931.75 7,977.25 SWU Fund Obligation Increase 37,097.19 30% add 48,226.34 PWT0349001 TRAFFIC ENGINEERING MANAGER Abolished 59 0 72,802.04 - Total 96,733.79 7,977.25 General Fund Total Increase 64,556.93 83,924.01 Total + 30%125,753.93 10,370.43 SWU Total Increase 39,416.32 51,241.21 General Fund Net Increase (Decrease)(32,176.86) (41,829.92) V_3212017 SWU Funds Net Increase 40,870.79 TRAFFIC ENGINEERING 4506 Engineering 4501 Page 1 of 2 Augusta Georgia 2017 Budget AED PROPOSED ORG PCN/HR TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary GF EFT Alloc GF Budget Salary STE0055001 ADMINISTRATIVE ASSISTANT II FILLED 43 0.75 31,610.73 23,708.05 ADMINISTRATIVE ASSISTANT III 44 0.75 35,099.90 26,324.93 STE0393001 ENGINEERING INSP II VACANT 44 0.20 31,909.00 6,381.80 ENGINEERING INSP II 49 0.20 41,088.67 8,217.73 STE1393002 ENGINEERING INSP II VACANT 44 0.20 31,909.00 6,381.80 ENGINEERING INSP II 49 0.20 41,088.67 8,217.73 STE0817001 ENGINEERING DATA TECH I VACANT 37 0.75 20,975.29 15,731.47 ENGINEERING DATA ANALYST 46 0.75 35,301.14 26,475.86 STE1392001 ENGINEERING INSP I VACANT 43 0.20 28,737.02 5,747.40 ENGINEERING INSP I 47 0.20 37,132.25 7,426.45 STO0811001 SECRETARY III FILLED 39 0.50 25,504.85 12,752.43 ADMINISTRATIVE ASSISTANT II 43 0.50 28,737.02 14,368.51 PWA0110001 ENGINEERING BUSINESS MANAGER VACANT 59 1.00 72,802.04 72,802.04 ASSISTANT DIRECTOR-Admin_Finance 60 0.50 76,606.89 38,303.45 0.10 7,660.69 TBD NEW (ORG CHART)SR. SURVEYOR 50 0.50 45,472.52 22,736.26 0.05 2,273.63 TBD NEW (ORG CHART)ASSISTANT DIRECTOR-Maintenance 61 0.75 80,611.99 60,458.99 -- TBD NEW (ORG CHART)WORK CONTROL SPECIALIST 49 0.45 41,088.67 18,489.90 0.10 4,108.87 TBD NEW (ORG CHART)ADMINISTRATIVE ASSISTANT II 43 0.45 28,737.02 12,931.66 0.10 2,873.70 TBD NEW (ORG CHART)HUMAN REOSURCE & EMPLOYEE RELATIONS MGR 53 0.40 53,651.30 21,460.52 0.20 10,730.26 TBD HUMAN REOSURCE & EMPLOYEE RELATIONS / NEW (ORG CHART) TRAINING ASSISTANT 50 0.45 43,224.39 19,450.98 0.10 4,322.44 Total SPLOST Engineering 243,447.93 143,504.98 587,840.43 284,862.96 31,969.58 ST / SWU 99,942.95 143,504.98 ST / SWU /GF 271,007.89 284,862.96 31,969.58 ST Fund Obligation Increase 171,064.94 30%add 222,384.42 SWU Fund Obligation Increase 141,357.98 30%add 183,765.37 GFFund Obligation Increase 31,969.58 30%add 41,560.46 V_3212016 SWU Funds Obligation Increase from ENG/TE 40,870.79 GFFund Obligation Decrease (41,829.92) GF NET INCREASE (269.46) TITILE NAME GRADE SALARY TITILE GRADE SALARY 1 PWS0622002 ROADWAT LIGTING TECH II VACANT 43 28,737.02 UTILITY RELOCATOR 43 28,737.02 2 PWS0821001 LEAD ROADWAT L&P MANAGER FILLED 57 68,301.21 MANAGER STREET LIGHTS ADMIN AND TRAFFIC 59 72,802.04 STUDIES & DESIGNS 97,038.23 101,539.06 3212017 Street Light Funds Increase 4,500.83 30%add 5,851.08 SPLOST ENG. 8095/8097 TRAFFIC STREET LIGHTING 4509 Page 2 of 2 DIRECTOR ENGINEERING DEPARTMENT ASSISTANT DIRECTOR ADMINISTRATION AND FINANCE Pay Grade 60 ASSISTANT DIRECTOR MAINTENANCE Pay Grade 61 ASSISTANT DIRECTOR ENGINEERING Pay Grade 61 ASSISTANT DIRECTOR TRAFFIC ENGINEERING Pay Grade 61 ADMIN MANAGER Pay Grade 47 Augusta Engineering Department ASSISTANT DIRECTOR ENGINEERING Pay Grade 61 Engineering Data Analyst Pay Grade 46 Administrative Assistant III Pay Grade 44 Engineering Inspector I/II (2/2) Pay Grade 47/49 Senior Draftsman Pay Grade 44 Construction Manager Pay Grade 59 Surveying Supervisor Pay Grade 57 Land Acquisition Agent II (4) Pay Grade 46 Land Acquisition Agent III Pay Grade 48 Administrative Assistant II (Construction and Engineering Managers) Grade 43 Construction Engineer Pay Grade 55 Sr. Engineering Inspector Pay Grade 50 Chief Engineering Inspector Pay Grade 52 Engineering Inspector I / II (1/2) Pay Grade 47/49 Lead Design Engineer Pay Grade 57 Project Engineer (2) Pay Grade 55 Engineering Supervisor Pay Grade 57 MS4 Compliance (Sub-Engineer) Pay Grade 48 Construction & Drainage Engineer Pay Grade 55 Senior Design Engineer Pay Grade 53 Engineering Manager Pay Grade 59 Junior Surveyor (2) Pay Grade 47 Land Acquisition Manager Pay Grade 59 Stormwater Services Manager Pay Grade 59 Work Control Specialist Pay Grade –49 Senior Surveyor Pay Grade 50 CSR (4) Pay Grade 40 CSR Lead Pay Grade 48 ASSISTANT DIRECTOR TRAFFIC ENGINEERING Pay Grade 61 Operation Supervisor Pay Grade 47 Intelligent Traffic System Operation Manager Pay Grade 53 Manager Street Lighting Maintenance Traffic Signs, and Stripping Pay Grade 59 Manager Signals and Intelligent Traffic Systems Pay Grade 59 Manager Traffic Studies and Design & Street Light Administration Pay Grade 59 Traffic Signal Tech II Pay Grade 44 Traffic Signal Tech I (4) Pay Grade 42 Draftsman/GIS Technician Pay Grade 47 Administrative Assistant II Pay Grade 43 Utility Locator Pay Grade 43 Utility Locator Pay Grade 43 Traffic Signal Tech III (2) Pay Grade 46 Roadway Lighting Technician II (3) Pay Grade 43 Roadway Lighting Supervisor Pay Grade 47 Sign Operation Supervisor Pay Grade 47 Sign Fabricator Pay Grade 42 Sign Technician I/II (4/1) Pay Grade 40/41 Paving Markings Supervisor Pay Grade 47 Striping Technician I –(4) Pay Grade 40 Work Control Specialist Pay Grade 49 Traffic Engineering Technician (2) Pay Grade 42 Traffic Engineering Operations Division ASSISTANT DIRECTOR ADMINISTRATION AND FINANCE Pay Grade 60 FINANCE MANAGER ENGINEERING Pay Grade 53 Account I/II/III (4) Pay Grade TBD Administrative Assistant II Pay Grade 43 Human Resources & Employee Relations Manager Pay Grade 53 Human Resources & Employee Relations / Training Assistant Pay Grade 50 Administration / Finance Division IN-HOUSE MAINTENNANCE WORK FORCE Current Work Force 4502 4504 4506 8095 Grade Authorized PCN Authorized PCN Authorized PCN Authorized PCN 42 HEO II 4 SWU0477001/3/TBD/TBD 3 PWR0477004/5/6 0 40 HEO I 4 SWU0487001/2/3/4 3 PWR0487001/2/7 1 PWT0487001 7 STO0487001/5/6/7/8/10/11 42 Road&Drainge Worker III 41 Road&Drainge Worker II 2 SWU0638001/TBD 3 PWR0535007/PWR0628002/3 40 Road&Drainge Worker I 1 SWU0638007 4 PWR0628001/PWR0638004/5/6 3 PWT0638004/12/13 44 Truck Driver III 1 SWU0912001 0 42 Truck Driver II 1 SWU0911004 2 PWR0911002/3 1 PWT0928001 5 STO0901005/STO0911001/2/6/8 45 Road&Drainage SuprIII 2 SWU0721006 1 PWR0721004 2 PWT0726001/2 43 Road&Drainage SuprII 0 1 PWR0727002 1 STO0721001 43 Work Detail Supervisor (officer)2 SWU0607011/12 0 47 Eng. Maint Crew Leader 2 SWU0921001 / 2 0 42 Tree Maintenace Worker III 1 PWR0628004 40 Tree Maintenace Worker I 1 PWT0638011 47 Tree Manager / Arbor 1 PWT0682001 45 Skilled Working Foreman 1 PWT0928001 45 Lead Operator / Fuleman 1 TBD 1 STO0628002 42 Operator (Vac Truck)1 TBD 40 Inventory Warehouse Clerk 1 PWR0487002 Administrative Assistant II (Engineering Maintenance) Pay Grade 43 Maintenance Coordinator Manager Pay Grade –55 Wrok Control Specialist Pay Grade –49 ASSISTANT DIRECTOR MAINTENANCE Pay Grade –61 Engineering Maintenance Operations Division Maintenance Manger In-House Pay Grade –55 Maintenance Manger In-House Pay Grade –55 Officer & Inmate Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 County Grading & Drainage Crew -1 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -2 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -3 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -4 Maintenance Manger In-House Pay Grade -55 County Concrete Crew -1 County Concrete Crew -1 County Concrete Crew -1 County Concrete Crew -1 RAE’S CREEK WATERSHED ROCKY CREEK WATERSHED BUTLER CREEK WATERSHED ROCK CREEK WATERSHED On-Call Vegetation and ROW Mowing Contractor -1 On-Call Vegetation and ROW Mowing Contractor -2 On-Call Vegetation and ROW Mowing Contractor -3 On-Call Vegetation and ROW Mowing Contractor -4 On-Call Vegetation and ROW Mowing Contractor -5 On-Call Vegetation and ROW Mowing Contractor -6 On-Call Concrete Repair Contractor -1 On-Call Easement and Pond Cleaning/Clearing Contractor -1 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -2 On-Call Easement and Pond Cleaning/Clearing Contractor -2 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -3 On-Call Easement and Pond Cleaning/Clearing Contractor -3 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -4 On-Call Easement and Pond Cleaning/Clearing Contractor -4 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -5 On-Call Easement and Pond Cleaning/Clearing Contractor -5 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Concrete Repair Contractor -6 On-Call Easement and Pond Cleaning/Clearing Contractor -6 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Vegetation and ROW Mowing Contractor -7 On-Call Concrete Repair Contractor -7 On-Call Easement and Pond Cleaning/Clearing Contractor -7 On-Call VAC-CON Services -2 On-Call Vegetation and ROW Mowing Contractor -8 On-Call Concrete Repair Contractor -8 On-Call Easement and Pond Cleaning/Clearing Contractor -8 On-Call VAC-CON Services -2 On-Call Vegetation and ROW Mowing Contractor -9 On-Call Concrete Repair Contractor -9 On-Call Easement and Pond Cleaning/Clearing Contractor -9 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Asphalt Contractor -2 On-Call Asphalt Contractor -2 On-Call Tree Contractor -1 On-Call Tree Contractor -2 On-Call Tree Contractor -2 On-Call Tree Contractor -2 On-Call Tree Contractor -3 On-Call Tree Contractor -1 On-Call Tree Contractor -1 On-Call Tree Contractor -3 On-Call Tree Contractor -3 Engineering Maintenance Coordinator I Pay Grade –49 RAE’S CREEK WATERSHED Engineering Maintenance Pay Grade –49 ROCKY CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade 49 BUTLER CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade –49 ROCK CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade –49 OATES CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 SPIRIT CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 LITTLE SPIRIT CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 MCBEAN CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 AUGUSTA CANAL/PHINIZY SWAMP WATERSHED Maintenance Coordinator Manager Pay Grade –55 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -5 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -6 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -7 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -8 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -9 Downtown Maintenance Crew County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 Maintenance Manger In-House Pay Grade –55 OATES CREEK WATERSHED SPIRIT CREEK WATERSHED LITTLE SPIRIT CREEK WATERSHED MCBEAN CREEK WATERSHED AUGUSTA CANAL/PHINIZY SWAMP WATERSHED Engineering Services Committee Meeting 4/11/2017 1:05 PM Augusta Engineering Department Reorganization Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve and authorize implementation of Augusta Engineering Department (AED) Reorganization as requested by AED. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized FY17 General Fund budget. Background:There is significant increase in AED operation and responsibility since 2011 without net increase in AED professional and operational staff. Since 2011 AED took over responsibility of infrastructure (roadway and drainage) maintenance operation (2011); Transportation Investment Act funded roadway and bridge rehabilitation/reconstruction projects design and construction (2013); and Stormwater Services (Stormwater Utility) Program (2016). AED Expanded role and responsibilities warranted department structure assessment and restructuring for efficient and cost effective delivery of assigned services and minimizing potential risk associated to increase exposure to public health and safety liability. Analysis:In order to fulfill the requirements to provide current services in an efficient cost effective way and timely manner, AED requests approval and implementation of AED attached Reorganization structure in FY 2017. AED is proposing annual assessment of need of additional maintenance field staff and accordingly progressive filling these positions contingent upon funds availability. Financial Impact:There is no net increase in AED FY2017 authorized funding allocation of General Fund (GF) funds. Funding is available in AED SPLOST Administration funds, and Stormwater Utility funds for funding new and upgraded positions in these programs. Net increase in AED authorized positions is four (4); AED is creating six (6) new positions and eliminating two (2) existing positions. Alternatives:1). Approve and authorize implementation of Augusta Engineering Department (AED) Recognition as requested by the Engineering Department. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized General Funds budget. 2). Do not approve and identify alternative ways to deliver AED obligated services. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: AED SPLOST Admin Funds; AED General Funds Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Human Resources. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Wednesday, February 8, 2017 @ 3:00 p.m. for furnishing: Bid Item #17-148 Deans Bridge Road MSW Landfill Phase III – 2016 Gas Collection & Control System (GCCS) System for Augusta, GA - Environmental Services Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, September 1, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, January 20, 2017 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director OFFICIAL VENDORS Attachment "B" E-Verify # SAVE Form Addendum 1 Bid Bond Bid Price Dot Energy Solutions, Inc. 306 Exchange Boulevard #217 Bethlehem, GA 30620 YES 645175 YES YES YES $852,714.96 B & M Excavating Company, LLC 157 West Main Street Dudley, MA 01571 YES 78442 YES YES YES $1,004,060.00 SCS Field Services 11260 Roger Bacon Drive, Suite 300 Reston, VA 20190 YES 45931 YES YES YES $653,023.10 SCI Construction, Inc. 151 Rolling Hills Road Statesboro, GA 30461 YES 426011 YES YES YES $1,130,961.53 Oasis Consulting Services 45 Woodstock Street Roswell, GA 30075 YES 19850 YES YES YES $2,195,071.00 Bid Item #17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion for Augusta, Georgia - Environmental Services Department Bid Date: Wednesday, February 8, 2017 @ 3:00 p.m. Total Number Specifications Mailed Out: 5 Total Number Specifications Download (Demandstar): N/A Total Electronic Notifications (Demandstar): N/A Mandatory Pre-proposal Conference Attendees: 5 Total packages submitted: 5 Total Noncompliant: 0 Page 1 of 1 ENVIRONMENTAL SERVICES DEPARTMENT Mark Johnson Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement Mark Johnson "/XDirector U March 9,2017 SUBJECT: Bid Item 17-148 Deans Bridge Road MSW Landlill Phase trI-2016 Gas Collection and Control System (GCCS) Expansion - Award Recommendation In response to Bid ltem#17-148 - Deans Bridge Road MSW Landfill Phase tII-2016 Gas Collection and Control System (GCCS) Expansion, (5) compliant bids were received. Each submission was evaluated by Procurement, Compliance, and the Environmental Services Department per the criteria in the bid and submittal requirements. Based on the evaluation process, it is our recommendation to award the bid to SCS Field Services, the lowest responsive bidder. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3201, should you have any questions or require any additional inforrnation. MJ/tgh Attachment Cc: Nancy Williams Phyllis Johnson File Environmental Services Department 4330 Deans Bridge Road, Blythe, GA 30805 (706) s92-3200 - Fax (706) s92-325s WWW.AUGUSTAGA.GOV J IILLLo o og)o(L tro = EidLL!, GCLtr CLa-5 trAE a - E mE, =br'=F- E E n^.h qtr;[,,8€oriQEiflnE P s,hO:EEi s 5.9,fl E ! 6f Ef H E $€it6,qgiY..E F f;fi ^J!+ EDo.fr. e"* E sz +g e=E - E +€:: gs b Es€*6SEP E E 8$ E E E5: EEEEg.EE:!i 9 E.. I B, B; EOO.2J.l,,cLrrEgOtr E E E rg Ezzu fi ozu!--IEIE(EF.EG -YY=PYo o os o oFFF=FF oo o.p m (o C').+ \nlIo @e oqo(oodoo^ @ o e'tNo-c)ro(oe (r) u? @(n-o(Y)a 6 oq od C') c.iq oEiEt o uJ o IJJ ouJ o IJJ oEI E E o't!, oUI o IJJ oUI o UJ o IIJ UJtr>E<ootL ouJ o UJ o IIJ o IJJ oUI 'tro :tt IUI rO rot(0 Ntt@ C9 C')lot o(o$tt oro@ CD Eo=--trOO!(E oul o IJJ ouJ o IJJ o UJ ou,ooz uJ F. rt}9o ,i)oF ON6=e? ; "s; eE Eb6efifi*696,1 =fi1 o 5GCL E6EOr.t r.soh E Es!q=<,XE: ==-9rEE oo(a o '=a d Lo EE.(J !Zd).Efis OLNll)@zo ts)OE;ilob 8EEo;tr EE5-E o .EeXE=o H gi 6pEO;EU'.ID g.E ,SE- P# E =!.vtaE*st;.9E 3o> o8*& OASIS CONSULTING SERVICES ATTN: GLENN WALLACE 45 WOODSTOCK STREET ROSWELL, GA 30075 SCI CONSTRUCTION, INC. ATTN: TROY MEEKS 151 ROLLING HILLS ROAD STATESBORO, GA 30461 B & M EXCAVATING ATTN: MICHAEL FAVREAU 157 WEST MAIN STREET DUDLEY, MA 01571 DOT ENERGY SOLUTIONS, INC. ATTN: CONNIE DOTTERER 306 EXCHANGE BOULEVARD #217 BETHLEHEM, GA 30620 SCS FIELD SERVICES ATTN: GUY LEWIS 11260 ROGER BACON DRIVE, SUITE 300 RESTON, VA 20190 BID ITEM #17-148 DEANS BRIDGE ROAD MSW LANDFILL PHASE III-2016 GAS COLLECTION & CONTROL SYSTEM(GCCS) EXPANSION for ENVIRONMENTAL SERVICES DEPT. MAILED JANUARY 12, 2017 BID ITEM #17-148 DEANS BRIDGE ROAD MSW LANDFILL PHASE III-2016 GAS COLLECTION & CONTROL SYSTEM(GCCS) EXPANSION for ENVIRONMENTAL SERVICES DEPT. BID DUE: WED. 02/08/17 @ 3:00 P.M. MARK JOHNSON ENVIRONMENTAL SERVICES LORI VIDETTO ENVIRONMENTAL SERVICES KELLIE IRVING COMPLIANCE DEPERTMENT Engineering Services Committee Meeting 4/11/2017 1:05 PM Award Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Department:Environmental Services Presenter:Mark Johnson Caption:Award Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Background:The Deans Bridge Road Landfill has a Title V Air Permit. This requires us to collect and destroy methane gas generated by our landfill. This expansion is required to remain in compliance with the permit conditions. Bid Item 17-148 was issued by the Procurement Department for the Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion. Five compliant bids were received on February 8, 2017. Analysis:The bids were reviewed by the Environmental Services, Compliance, and Procurement staff per the criteria in the bid and submittal requirements. Based on the evaluation process, it is our recommendation to award the bid to SCS Field Services, the lowest responsive bidder. Financial Impact:Adequate funds, in the amount of $653,023.10, are available in account 541-04-4210 / 11.12110. Alternatives:1. Approve the award of Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. 2. Do not approve the award and risk non-compliance enforcement action by GA EPD/EPA. Recommendation: Approve the award of Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Funds are Available in the Following Accounts: Adequate funds, in the amount of $653,023.10, are available in account 541-04-4210 / 11.12110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Condemnation - 1437 Twiggs Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 059-2-767-00-0) – 1437 Twiggs Street. Background:The City has been unable to reach an agreement with the owner. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.007 acres in fee. The appraised value is $380.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Condemnation - 155 Aragon Drive Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-033-00-0) – 155 Aragon Drive. Background:Despite repeated efforts the city has been unable to reach an agreement with the property owner. In order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Condemnation - 2006 Florida Road Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-009-00-0) - 2006 Florida Road. Background:The owners died intestate and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,440 sq. ft. in fee. The appraised value is $56,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Condemnation - 2086 Leona Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-129-00-0) – 2086 Leona Street. Background:The owner died intestate and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 6,625 sq. ft. in fee. The appraised value is $11,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Condemnation - 2642 Wheeler Road Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 033-2-114-00-0) – 2642 Wheeler Road. Background:The owner is deceased and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.002 acres for right-of-way and 163.83 sq. ft. temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Goodrich Street Raw Water Pumping Station Improvements CIP Project Department:Augusta Utilities Department Presenter:Tom Wiedmeier Caption:Consider approval of a change order to American Hydro Corporation (formerly WEIR American Hydro) (RFQ Item #13- 193) for the Goodrich Street RWPS Improvements CIP Project. Background:This project at Goodrich Street Raw Water Pumping Station (RWPS) consists of installing a new turbine (#9), inlet sluice, tailrace, operations building, pumps and associated appurtenances to deliver raw water to the Highland Avenue Water Treatment Plant. The new turbine will deliver 4000 horsepower and pump 50 Mgal/day. In order to avoid a general contractor's markup on the major equipment, and to have sufficient control over equipment manufacturers, we bid the turbine ($3,634,100) and pumps ($828,075) separately from the construction project. The total value of this project before this change order is $17,925,240. While saving costs, this method of procuring and constructing invariably results in coordination issues for the owner agency (the City) to address, as construction proceeded. Some elements of this change order are a result of these issues. The proposed change order for American Hydro Corporation (AHC) is due to necessary equipment modifications and an increase in the budget to install the turbine. The proposed change order amount is $295,097.00. Analysis:Following are the elements of the proposed change order: 1. Addition of thrust bearing, $122,760: The thrust bearing is to protect the speed increaser between the turbine and pump from forces induced by the turbine shaft. The thrust bearing was specifically excluded by American Hydro in their bid, but is deemed necessary by our design engineer. 2. Gate shaft actuator, $8,920: This will allow remote control of the position of the wicket gates, which adjust the speed of the turbine. 3. Draft chest modification, $6,590: This will allow the disassembly of the turbine in place when maintenance is required. 4. Unit 10 Bulkhead Rings, $20,500: Provisions for a turbine identical to the one currently being installed are being made for the future. We elected to cast bulkhead rings for the future turbine in the common wall between the two power chests. 5. Turbine storage, $35,000: Our contractor was not prepared to take delivery of the turbine once it was manufactured and American Hydro had to store the turbine for 5 months until a temporary building could be constructed at the site. 6. Additional installation costs, $101,327: The original intent was to assemble the turbine at ground level and set it into the power chest. Because of the weight and distance from the lift due to site limitations, the required crane would have been prohibitively expensive. It is cheaper to assemble the unit in the power chest, despite increased costs incurred by American Hydro. Financial Impact:The proposed change order will add $295,097 to the project. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the change order in the amount of $295,097.00 to AHC (PO P241868)for the Goodrich Street RWPS Improvements CIP Project Funds are Available in the Following Accounts: Funds are available in the following accounts: 512043410- 5425110/ 80413009-5425110 (PO P241868) AHC REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 4/11/2017 1:05 PM Street Light Request Tripps Court Department:Traffic Engineering Presenter:Abie Ladson, Director Caption:Approve the installation of six Streetlights on Tripps Court at a cost of $134.36 per month. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account. #2760416105312310 Background:Georgia Power Company will install six lights on Tripps Court. There is no cost for installation due to existing poles. The Yearly cost for these lights will be $1,612.32, which is to be paid for by the 13 lots associated with this road in a special taxing district to appear on the 2017 tax bill. The cost per lot to be added to the tax bill is $134.36 to cover the cost of the light and maintenance Analysis:The cost proposal was received by Georgia Power on March 17, 2017 in the amount of CONTRACTOR BID Georgia Power Upfront Cost - $0 Yearly Cost - $1,612.32 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year Alternatives:Approve installation of new streetlights by Georgia Power and approve the creation of a new taxing district on Tripps Court in the amount of $134.36 for the 13 lots associated Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 4/11/2017 1:05 PM James Brown Boulevard phase 2 streetscape Department:Administrator Presenter:Margaret Woodard, Downtown Development Authority Caption:Approve and authorize a contract with Cranston Engineering, the City and the DDA in the amount of $125,680.00 for the design services for Phase II James Brown Streetscape Project. Background:In 2014, the Augusta Commission approved Phase I of James Brown Blvd Streetscape, which encompassed Jones Street to Telfair Street and from Walton Way to Barnes Street. New concrete sidewalks installed with brick accents at the corner aprons and light poles. All improvements met ADA standards. New trees, pedestrian crosswalk striping and trash receptacles were included. In December 2016, the Augusta Commission approved and accepted the DOT Transportation Alternatives Program (TAP) grant for the James Brown Blvd Phase II streetscape, and authorized the Mayor to sign the necessary documents from the Georgia DOT Analysis:Request for Qualifications number 16-216 was issued by Procurement, due October 20, 2016, in order to select an engineering design consultant for this project. Two proposals were received, one of which was not compliant with the specifications. The proposal from Cranston Engineering was deemed compliant, and City staff and DDA negotiated contract terms. Financial Impact:Funds are available from the GDOT TAP grant of up to $120,000 for the engineering phase of this project, and the DDA will provide the local match from its SPLOST VI allocation. Alternatives:To not proceed with the project Recommendation:Approve and authorize a contract with Cranston Engineering, the City and the DDA in the amount of $125,680.00 for the design services for Phase II James Brown Streetscape Project. Funds are Available in the Following Accounts: GDOT TAP grant of up to $120,000 (previously accepted by the Commission); matching funds from SPLOST VI Downtown improvements project. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 3ll4l20l7 ATTENDANCE: Present: Hons. Fennoy, chairman; Hasan, vice chainnan; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve Amendment No. 6 to Agreement with ESG Operations, Inc. to Item establish the final budget amount for 2017. Action: Approved Motions r#:" Motion rext Made Bv Motion to ^ aDDrove.APProve vtotio, passes 4-0. 2. Approve and authorize the Augusta Engineering Department (AED) to accept ltem and receive Georgia Department of Transpiration (GDOT) Financial Assistance Action: through the GDOT FYl6 & FYl T Local Maintenance and Improvement Grant Approved(LMIG) for Road & Drainage Improvements & maintenance projects as requested by AED. Commissioner Commisioner Sean passesGrady Smith Frantom Seconded By Motion Result Motion Result Motions il,T:"' Motion Text Made By seconded By Motion to ^ aDDrove.APProve uotio, passes 4-0. Commissioner Commissioner Ben passesGrady Smith Hasan 3. Approve award of Construction Contract to E.R. Snell Contractor, Inc. in the Item amount of S8,960,927.08 for the Transportation Investment Act (TIA) Project, Action:Mark Church Road & Drainage Improvement project - Phase II. Award ii Approved contingent upon receipt of signed contracts and proper bonds, and development of LSBOP utilization action plan as requested by AED. (Bid 16-261) Motions X]]1'" Motion Text Made By seconded By MotionlYPe - '--- -r Result Motion to A ___^_-^ approve. Commissioner Ben CommissionerApprove Motion passes Hasan Grady Smith Passes 4-0. 4. Motion to approve the minutes of the Engineering Services Committee held on Item February 28,2017. Action: Approved Motions X:.*1" Motion Text Made By seconded By Motion'I'YPe -- -'I *-------- -r Result Motion to Approve ixlffiu,,., fi:Srt"toner Ben 3:#Iffi|il" passes 4-0. 5. Motion to authorize condemnation to acquire property in fee simple (Parcel 087- Item 4-033-00-0) - 204 Dan Bowles Road. Action: Approved Motions [,oj]" Motion Text Made By seconded By Motion I YPe ''---- -r Result Motion to Approve illffiurr., f;;mmisioner sean 3:#*'Jiliil" passes 4-0. 6. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-110-00-0) -2}LAAragonDrive. Action: Approved Motions []j:"Il Motion Text Made By seconded By Motionrype - ----- -r Result Motion to approve. .1Approve fufliio, iu*.r Commisioner Sean Commissioner 4-0. rrantom Grady Smith Passes 7. Motion to authorize Condemnation to acquire Title of a Portion of Property ltem(Parcel 087-2-221-00-0) - 2006 Willow Street. Action: Approved Motions X:tl" Morion Text Made By Seconded By Motion r YPe -'---- -r Result Motion to Approve ix|ffiurr., f;mmisioner sean 3:ffiffiifl" passes 4-0. 8. Motion to authorize Condemnation to acquire Title of a Portion of Property Item (Parcel 087-4-100-00-0) - 2034 Golden Rod street. Action: Approved Motions X:11"' Motion Text Made By seconded By MotionIype - ----- -'t -----'--- -" Result Motion to Approve ix|ffiu,r., F;mmisioner Sean 3:ff[iliil.' passes 4-0. 9. Motion to authorize Condemnation to acquire Title of a Portion of Property Item (Parcel 087-4-164-00-0) -2024 Leona street. Action: Approved Motions Motion rr^r:^- r,.,^_-L f,f,-r- n_- d r r h Motion;::, ".. Motion Text Made By Seconded Byt ype - ----- -.' Result Motion to Approve ffi|ffiurr., f;;mmisioner Sean 3:#r'#il.' passes 4-0. 10. Motion to authorize Condemnation to acquire Title of a Portion of Property Item (Parcel 088-l-019-00-0) - l92l Florida Drive. Action: Approved Motions Motion Motion Text Made By seconded By fffillype Motion to Approve i|L',ll'r*r., f;mmisioner Sean 3:#I'Jilii.' passes 4-0. 11. Motion to authorize Condemnation to acquire Title of a Portion of Property for Item Rightof-Way (Parcel 061-2-125-00-0) - 517 Fairhope Street. Action: Approved Motions Motion rr Motion;----- Motion Text Made By Seconded By Resultrype Motion to a -.^..^_-^ approve. Commisioner Sean CommissionerApprove Motion passes Frantom Grady Smith Passes 4-0. 12. Consider awarding contract to Cranston Engineering Group, P.C. for RFP Item ltem #16-260 NPDES Storm rfr/ater Monitoring and Inspections. Action: Approved Motions [-ojt1" Motion Text Made By seconded By Motion f YPe J ----'---- -'t Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Grady Smith Ben Hasan Passes 4-0. 13. Consider approval of purchase of Q-Matic Customer Service Flow Item Management System for Augusta Utilities Customer Service to be located at Action: 452Walker Street. Approved Motions []j:Il Motion Text Made By seconded By MotionrYPe Result Motion to ^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Grady Smith Passes 4-0. 14. Recommendation of Award for Bid Item #16-243 Electric Motor Bake Oven. Item Action: Approved Motions H:'1'" Motion Text Made By seconded By MotionlYPe - ---- -'t --------- -J Result Motion to Approve fl15,"o#*u,,., S:rff#f*' 3:#I'Jiliil.' passes 4-0. 15. Recommendation of Award for Bid Item #16-254Motor Balance Machine. Item Action: Approved Motions X:j:t Motion Text Made By Seconded By Motion'l'YPe ''"'- -r Result Motion to a ___^_-^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Grady Smith Passes 4-0. 16. Consider proposal from McKim & Creed to perform smoke and dye testing in ltem the Rock Creek Sanitary Sewer Basin. Action: Approved Motions X:j*l"' Motion Text Made By seconded By Motionlype - ------ -r --------- -'l Result Motion to Approve ix3ffiu,,., ;:r#Hf*' 3:#I'Jilii" passes 4-0. 17. Consider Professional Services Proposal from WR Toole Engineers, Inc. for Item the Rocky Creek Force Main Design Project in the amount of $ 106,145. Action: Approved Motions X:t]" Motion Text Made By seconded By Motion I YPe ----- -" --------- "J Result Approve Motion toapprove. Commissioner Commissioner Passes Motion Passes Grady Smith Ben Hasan 4-0. 18. Consider Professional Services Proposal from Goodwyn, Mills and Cawood Item for the Rocky Creek Pump Station Design Project in the amount of $264,641. Action: Approved Motions Motion Type Approve 4-0. 19. Approve Sole Source Procurement of Replacement Pump for Large Item Wastewater Pumping Stations. Action: Approved Motions Motion Type Approve Motions Motion Type Approve Motion Result Motion Text Made By Motion toapprove. Commissioner Motion Passes Grady Smith Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes Ben Hasan Grady Smith seconded By f"".tjir' Commissioner Ben Hasan Passes Motion Result Passes 4-0. 20. Approve Supplemental Agreement Two for the Phinizy Center for Watershed Item Assessment & Inventory Project in amount of $142,000 for the completion of Action: phase three of Task C-Inventory Receiving Streams as requested by AED. Approved Motion Text Made By Motion toapprove. Commissioner Motion Passes Ben Hasan 4-0. Commissioner Grady smith Passes Seconded By 21. Approve recapture and reallocation of Utilities related SPLOST funding.Item Action: Approved Motions Motion Type Approve Motion Text Motion to approve with money being reallocated to provide trunk lines to small areas where they are needed or where no sewerage lines currently exist. Motion Passes 4-0. Made By Seconded By Motion Result Commissioner Ben Hasan Commissioner William Fennoy www.augustaga.qov Engineering Services Committee Meeting 4/11/2017 1:05 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on March 14, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: