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Home My WebLink About2017-03-14 Meeting Minutes Engineering Services Committee Meeting Commission Chamber - 3/14/2017 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and Frantom, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Approve Amendment No. 6 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commisioner Sean Frantom Passes 2. Approve and authorize the Augusta Engineering Department (AED) to accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance through the GDOT FY16 & FY17 Local Maintenance and Improvement Grant (LMIG) for Road & Drainage Improvements & maintenance projects as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 3. Approve award of Construction Contract to E.R. Snell Contractor, Inc. in the amount of $8,960,927.08 for the Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement project - Phase II. Award is Item Action: Approved contingent upon receipt of signed contracts and proper bonds, and development of LSBOP utilization action plan as requested by AED. (Bid 16-261) Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 4. Motion to approve the minutes of the Engineering Services Committee held on February 28, 2017. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 5. Motion to authorize condemnation to acquire property in fee simple (Parcel 087- 4-033-00-0) - 204 Dan Bowles Road. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 6. Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-110-00-0) - 201 A Aragon Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 7. Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-2-221-00-0) - 2006 Willow Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 8. Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-4-100-00-0) - 2034 Golden Rod Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 9. Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-4-164-00-0) - 2024 Leona Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 10. Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 088-1-019-00-0) - 1921 Florida Drive. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 11. Motion to authorize Condemnation to acquire Title of a Portion of Property for Right-of-Way (Parcel 061-2-125-00-0) - 517 Fairhope Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commisioner Sean Frantom Commissioner Grady Smith Passes 12. Consider awarding contract to Cranston Engineering Group, P.C. for RFP Item #16-260 NPDES Storm Water Monitoring and Inspections. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 13. Consider approval of purchase of Q-Matic Customer Service Flow Management System for Augusta Utilities Customer Service to be located at 452 Walker Street. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 14. Recommendation of Award for Bid Item #16-243 Electric Motor Bake Oven. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 15. Recommendation of Award for Bid Item #16-254 Motor Balance Machine. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 16. Consider proposal from McKim & Creed to perform smoke and dye testing in the Rock Creek Sanitary Sewer Basin. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 17. Consider Professional Services Proposal from WR Toole Engineers, Inc. for the Rocky Creek Force Main Design Project in the amount of $ 106,145. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 4-0. Grady Smith Ben Hasan 18. Consider Professional Services Proposal from Goodwyn, Mills and Cawood for the Rocky Creek Pump Station Design Project in the amount of $264,641. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Grady Smith Commissioner Ben Hasan Passes 19. Approve Sole Source Procurement of Replacement Pump for Large Wastewater Pumping Stations. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 20. Approve Supplemental Agreement Two for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $142,000 for the completion of phase three of Task C-Inventory Receiving Streams as requested by AED. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 4-0. Commissioner Ben Hasan Commissioner Grady Smith Passes 21. Approve recapture and reallocation of Utilities related SPLOST funding. Item Action: Approved Motions www.augustaga.gov Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with money being reallocated to provide trunk lines to small areas where they are needed or where no sewerage lines currently exist. Motion Passes 4-0. Commissioner Ben Hasan Commissioner William Fennoy Passes Engineering Services Committee Meeting 3/14/2017 1:10 PM Attendance 3/14/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AMENDMENT NO. 6 to the AGREEMENT Between ESG Operations, Inc. And Augusta, Georgia For Operations, Maintenance and Management Services This Amendment is made and entered into this 1st day of January, 2017, between AUGUSTA, GEORGIA, by and through the Augusta, Georgia Commission, a political subdivision of the State of Georgia (hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is Amendment No. 6 to the Agreement dated the 16th day of December 2009, between Augusta and ESG. NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows: REPLACE Article 4.1 with the following new Article: 4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes the actual cost of the Scope of Services performed by ESG plus a Management and Administrative Fee. The base fee shall not include services that are not specifically defined by Section 2 of this Agreement. The base fee for this Amendment shall be Five Million Ninety-Five Thousand Twenty Dollars ($5,095,020) and the Management and Administrative Fee shall be Six Hundred Eleven Thousand Four Hundred Two Dollars ($611,402). The base fee and the Management and Administrative Fee shall be payable in advance in equal monthly installments and for the sixth term of this Agreement the monthly amount shall be Four Hundred Seventy-Five Thousand Five Hundred Thirty-Five Dollars and Sixteen Cents ($475,535.16). Said base fee shall be for the period beginning on January 1st, 2017 and ending on December 31st, 2017. Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and Administrative Fee shall increase proportionally with the base fee adjustments described in Articles 4.2 and 4.4. REPLACE Appendix F with the following new Appendix F. REPLACE Appendix I with the following new Appendix I. ADD Appendix J and K. All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. Both parties indicate their approval of this Amendment by signature below. Authorized signatures: ESG OPERATIONS, INC. By: ________________________________ John Clay Sykes, PE, Principal By: ________________________________ Daniel E. Groselle, Jr., PE, Principal Date: _____________________________ AUGUSTA, GEORGIA By: ________________________________ Hardie Davis, Jr. Mayor Date: _____________________________ ATTEST: ___________________________ Clerk of Commission Date: _____________________________ Appendix F 2017 Project Budget and Staffing Plan Project Budget PERSONNEL SERVICES $ 1,800,020.00 ADMINISTRATIVE EXPENSES $ 100,000.00 UTILITIES $ 190,000.00 CHEMICALS $ 620,000.00 MATERIALS & SUPPLIES $ 120,000.00 VEHICLES & EQUIPMENT $ 115,000.00 OUTSIDE SERVICES $ 320,000.00 BIOSOLIDS MANAGEMENT $ 1,160,000.00 MAINTENANCE & REPAIR $ 420,000.00 TOTAL OPERATING BUDGET $4,845,020.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 581,402.00 CONTRACTOR’S SUBTOTAL $ 5,426,422.00 DIRECTOR’S ALLOWANCE $ 250,000.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 30,000.00 DIRECTOR’S ALLOWANCE SUBTOTAL 280,000.00 TOTAL 2017 BUDGET $ 5,706,422.00 Appendix F (Continued) 2017 Project Budget and Staffing Plan Project Staffing Plan Budgeted Position Budgeted Number Project Director 1 Assistant Project Manager 1 Operations Manager 1 Lab/SSES Manager 1 Maintenance Manager 1 Land Application Manager 1 Operators 10 Lab Analysts 2 IPP Technicians 2 Mechanics 5 Maintenance Support 3 Administrative 1 Education Specialist 2 Appendix I 2017 Sewer Assessment Project Budget Project Budget PERSONNEL SERVICES $ 324,495.00 MATERIAL & SUPPLIES $ 49,050.00 MISCELLANEOUS $ 3,775.00 TOTAL OPERATING BUDGET $ 377,320.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) $ 45,278.00 TOTAL 2017 BUDGET $ 422,598.00 Appendix J – JB Messerly Influent Emergency Pump The JB Messerly WPCP struggles to transport all influent wastewater to the main treatment units during excessive rain events. ESG proposes to install a portable diesel driven pump capable of transporting at least 13 mgd to the effluent flume through which it will be carried to the Constructed Wetland Treatment System. The Constructed Wetland Treatment System will provide both primary and biological treatment. The estimated cost is as follows: Portable Pump Item Description Cost 1 Pump $ 110,000 2 Mechanical $ 25,000 3 Trailer $ 10,000 Subtotal $ 145,000 4 Contingency $ 14,500 5 Design $ 5,000 Subtotal $ 164,500 Mark Up (5%) $ 8,225 Total $ 172,725 ESG’s cost estimate is One Hundred Seventy-Two Thousand Seven Hundred and Twenty-Five dollars ($172,725) inclusive of a five percent markup. ESG will invoice Augusta monthly on a percent complete basis for this work. Appendix K – JB Messerly Influent Pump Upgrade The JB Messerly WPCP is limited by the amount of influent wastewater it can transport to the main treatment processes. The electrical carrying capacity the influent pump station is also limited by the breaker and wire size supporting that building. ESG is proposing to install breakers in the Main MCC and pull new wire through conduit to the influent pump building to support increasing the horsepower of two influent pumps resulting in additional pumping capacity. Additionally, two new larger pumps and properly sized soft starts will be installed as part of this scope of service. Following is a summary of estimated costs to perform the scope of service: Influent Pump Upgrade Item Description Cost 1 Pumps $ 172,000 2 Electrical $ 253,950 3 Mechanical $ 51,700 Subtotal $ 477,650 4 Contingency $ 47,765 5 Design $ 42,033 Subtotal $ 567,448 Mark Up (12%) $ 68,094 Total $ 635,542 ESG’s cost estimate is Six Hundred Thirty-Five Thousand Five Hundred and Forty-Two Hundred dollars ($635,552) inclusive of a five percent markup. ESG will invoice Augusta monthly on a percent complete basis for this work. Engineering Services Committee Meeting 3/14/2017 1:10 PM Amendment No. 6 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities. Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Amendment No. 6 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2017. Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG) entered into an Agreement for Operations, Maintenance and Management Services. The Agreement provides that ESG will prepare an annual amendment to the Agreement which establishes the budget for the year. Attached is a proposed Amendment No. 6 from ESG, which sets forth a 2017 budget of $5,706,422.00. The estimated cost of wastewater treatment services for 2017 is $5,426,422.00. We have also included an allowance of $280,000.00 to provide for ESG assistance with maintenance as may be needed at the water treatment facilities and other areas within our system. The proposed amendment also includes three special projects that provide benefit to Augusta through assisting us in sewer system evaluation and improvements to AUD facilities. These projects are included in the attached amendment as Appendices I, J & K along with the additional cost of each project. Analysis:The proposed budget for the operation of our water pollution control facilities appears reasonable for this work. This proposed budget represents only an 8% increase over the original ESG contract year of 2010 (or about 1.1% per year). Attached is a copy of the proposed 2017 budget and the proposed Amendment No. 6. The proposed additional work will provide us with supplemental staff to focus on the task of assessing the condition of our wastewater collection system and provide needed improvements at our Messerly facility. Having these projects managed by ESG allows for expedited performance of the work and avoids conflict with plant operations during construction. The total cost of the proposed additional work is $1,230,865.00. Financial Impact:$5,706,422.00 for estimated annual Operation and Maintenance cost. $1,230,865.00 for additional work as described Alternatives:Pursue other delivery methods for the proposed additional work. Recommendation:We recommend approval of the Operation and Maintenance budget as presented and the proposed additional work described in the attached amendment. Funds are Available in the Following Accounts: 506043310-5211110; 506043410- 521111; 514043420- 5421110/81700020-5421110; 514043420-5421110/81700010- 5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM GDOT Local Maintenance and Improvement Grant (LMIG) FY16 & FY17 Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve and authorize the Augusta Engineering Department (AED) to accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance through the GDOT FY16 & FY17 Local Maintenance and Improvement Grant (LMIG) for Road & Drainage Improvements & maintenance projects as requested by AED. Background:GDOT restructured its State Aid Program and named it “Local Maintenance and Improvement Grant (LMIG).” LMIG is a formula-based grant from GDOT that is funded through the motor fuel tax. Grant funds are typically used to supplement local projects for road/drainage improvements and road resurfacing efforts based on priority. Each year Augusta is eligible to receive approximately $1.5 to $2 million through this LMIG Program. Analysis:GDOT LMIG financial assistance is critical for completing AED projects such as roadway improvements and maintenance construction projects. This financial assistance is available on yearly basis. In addition to this yearly assistance, GDOT also provides LMIG funds to AED on a “as requested” basis depending on LMIG additional funds availability on state level, demonstrated need, and local project connectivity to state road system. Financial Impact:City of Augusta AED will receive approximately $1.5 to $2 million. A local funding match of 10% is required. 2016 - Allocation: $1,556.607 Project: Wheeler Road at Aumond Road Roundabout 2017 - Allocation: $2,033,677 Projects: Richmond Hill Road Resurfacing - $ 979,982 : Mark Church Road improvements - $1,053,695 Alternatives:1). Approve and authorize the Augusta Engineering Department (AED) to accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance through the GDOT FY16 & FY17 Local Maintenance and Improvement Grant (LMIG) for Road & Drainage Improvements & maintenance projects as requested by AED. 2). Do not approve and identify alternate supplemental funds for completing road improvements, maintenance projects, and do not claim future LMIG Funds that are designated for Augusta. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Fund 335 2016 - Allocation: $1,556.607.30 2017 - Allocation: $2,033,677.43 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, December 20, 2016 @ 3:00 p.m. for furnishing: ITB Item #16-261 Marks Church Road Improvements Project – Phase II for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $455.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, November 10, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Pre Bid Conference will be held on Friday, December 2, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, December 6, 2016 @ 5:00 P.M. No ITB will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 10, 17, 24, December 1, 2016 Metro Courier November 16, 2016 OFFICIAL Reeves Construction 1 APAC Industrial Way Augusta, GA 30907 Beams Contracting 15030 Atomic Rd Beech Island, SC 29842 E.R. Snell 5102 Pierce Ct Evans, GA 30809 YES YES YES 48048 167300 22114 YES YES YES YES YES YES YES YES YES $9,606,961.24 $9,403,307.46 $8,960,927.08 Bid Item #16-261 Marks Church Road Improvements Project – Phase II for Augusta, Georgia - Engineering Department Bid Due: Tuesday, December 20, 2016 @ 3:00 p.m. The following vendor did not respond: Blair Construction / P.O. Box 770 / Evans, GA 30809 Bid Bond Bid Price Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 13 Total Electronic Notifications (Demandstar): 285 Mandatory Pre-Bid Conference: 4 Total packages submitted: 3 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 Engineering Services Committee Meeting 3/14/2017 1:10 PM Mark Church Road & Drainage Improvements - Phase II- Bid Item #16-261 Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve award of Construction Contract to E.R. Snell Contractor, Inc. in the amount of $8,960,927.08 for the Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement project - Phase II. Award is contingent upon receipt of signed contracts and proper bonds, and development of LSBOP utilization action plan as requested by AED. (Bid 16-261) Background:Mark Church Road Improvements Project is an approved SPLOST project and also one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits are Wrightsboro Road to I-520/Wheeler Road off ramp. This project consists of widening the existing two-lane roadway to a three-lane roadway, and adding curb & gutter, sidewalks and a storm sewer. Project will be completed in two phases (Phase 1 and Phase 2). This is Phase 2 of the project. Phase 2 scope consist of roadway widening & improvements, drainage improvements, Curb & Gutter, water & sewer improvements, sidewalk, traffic signal upgrade, and bridge replacement. Analysis:Bids were received on December 20, 2016 with E.R. Snell Contractor being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $9,606,961.24 2. Beams Contraction $9,403,307.46 3. E.R. Snell Contractor $8,960,927.08 It is the recommendation of the Engineering Department to award this project to E.R. Snell Contractor, Inc. Financial Impact:Funds are available in amount of $8,960,927.08 upon commission approval. Funding allocations are as follows: $5,560,012 (Project TIA); $1,800,000 (SPLOST Fund Balance); $567,916 (TIA Discretionary); and $1,033,000 (GDOT LMIG). Alternatives:1). Approve award of Construction Contract to E.R. Snell Contractor, Inc. in the amount of $8,960,927.08 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement project - Phase II as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds, and development of LSBOP utilization action plan as requested by AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 5,560,012 (Project TIA Funds); $1,800,000 (SPLOST Fund Balance); $567,916 (TIA Discretionary), and $1,033,000 (GDOT LMIG Funds) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting Commission Chamber - 212812017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Fennoy, chairman; Hasan, vice Chairman; Smith and Frantom, members. ENGINEERING SERVICES 1. Motion to supplement the Augusta Utilities Department contract with Blair ItemConstruction, Inc., not to exceed $l14,945 to cover the additional costs of water Action:line relocation for the l5th Street Bridge Rehabilitation Project as requested by Approved AED. Motion to approve Approve adding tnit iti- to Commissioner Commisioner the agenda. urady smith Sean Frantom Passes Motions il,'r':" Motion rext Motions l^#:" Motion rext Motions i',[t:"' Motion rext Made By Seconded By Made By Seconded By Motion Result Motion Result Motion Result Motion to approve. Approve Mr. Frantom out. Commissioner Commissioner Motion passes 3-0. Ben Hasan Grady smith Passes 2. Approve entering into a Mowing and Maintenance and Indemnity Agreement ltemwith the Georgia Department of Transportation. Also, obtain u dOOT permit Action:for Gordo, H"ry3t Doug Barnard Entryway Landscape Improvements Project as Approvedrequested by AED. Motion to approve Made By Seconded By a. .-_.-_- adding this item to Commissioner CommisionerApprove tn. ug?"da. Grady Smith Sean Frantom Passes Motions f#:"" Motion rext Seconded By Motion ResultMade By Motion to approve. Approve Mr. Frantom out. Commissioner Commissioner Motion passes 3_0. Ben Hasan Grady Smith Passes 3. Approve and authorize the Engineering Department (AED) to accept and receive Item federal financial assistance through Section 319(h) Nonpoint Source Implication Action: Grant Program. Also, grant authorization permitting the Augusta, GAh Mayor Approved to sign all documentation as requested by the AED. Motions |'#:" Motion Text Made By Seconded By Motion Result Approve Motion toapprove. Commissioner Ben Commisioner Sean passesMotion Passes Hasan Frantom 4-0. 4. Approve award of preliminary engineering phase of Design Consultant Services Item Agreement to Civil Services, Inc., in the amount of $200,916.27 for the 5th Action: Street Bridge over the Savannah River (Bridge Repair and Restoration), subject Approved to receipt of signed Agreement as requested by AED. Motion Result Approve Motion toapprove. Commisioner Sean Commissioner Ben passesMotion Passes Frantom Hasan 4-0. 5. Motion to determine that the alley between Hogan Street and Adrian Street, as Itemshown on the attached plat has ceased to be used by the public to the extent that Action:no substantial public purpose is served by it or thai its removal from the county Approved road system is otherwise in the best public interest, pursuant to O.C.G. A. 532-i-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained orer ilie enti.e aUanaonea portion for existing or future utilities as directed by Augusta Engineering Motions i'#:" Motion rext Made Bv Seconded By Department and Augusta Utilities Department. Motions f#:"' Motion rext Made Bv Approve Approve Motion to approve. Motion Passes 4-0. Motion to approve. Motion Passes 4-0. Seconded By Seconded By Motion Result Motion Result Motion Result Commissioner Ben Commisioner Sean passesHasan Frantom 6. Motion to approve the minutes of the Engineering Services Committee held on ltem February 14,2017 . Action: Approved Motions f#:" Motion rext Made Bv Commissioner Ben Commisioner Sean passesHasan Frantom 7. Motion to determine that 0.06 acres adjacent to 1507 Saint Luke Street, shown Item as "Tract B" on the attached plat has ceased to be used by the public to the Action: extent that no substantial public pu{pose is served by it or that its removal from Approved the county road system is otherwise in the best public interest, pursuant to O.C.G.A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained overthe entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta utilities Department. Motions f#:" Motion Text Made By seconded By Approve Motion toapprove. Commissioner Ben Commisioner Sean passesMotion Passes Hasan Frantom 4-0. 8. Motion to approve Tower Cloud, Inc.'s Formal Registration Application to Item ac_cess the public right of way within the Augusta, Georgia for the provisions of Action: telecommunications services as a State-certified utility. Approved Motions X:j:"' Motion Text Made By seconded By Motion'l YPe -'---- -J Result Motion to approve. Approve Mr. Frantom out. commissioner commissioner Motion passes 3-0. Ben Hasan Grady Smith Passes 9. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-134-00-0) - 2017 walnut Street. Action: Approved Motions f.,o::" Motion Text Made By Seconded By MotionlYPe - ---- -r Result Motion to Approve ixffi**r., fi;mmissioner Ben f;mmisioner sean passes 4_0. 10. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-192-00-0) - 167 Aragon Drive. Action: Approved Motions Motion r,n^4:^- rr!^--a f,,r^r- n-- d r r h Motioniil" Motion Text Made By Seconded By Result Motion to Approve ffiffi*u*., ;:r#::f*' f;mmisioner Sean passes 4-0. 11. Motion to authorize condemnation to acquire property in fee simple interests Item (Parcel 087-2-193-00-0) - 173 Aragon Drive. Action: Approved Motions X:'1" Motion Text Made By seconded By Motion r YPe vvlu.sls ,-J Result Motion to Approve iff,1Xl'r^,., S:fffi::f*' f;mrnisioner Sean passes 4-0. 12. Motion to authorize condemnation to acquire property in fee simple interests ltem (Parcel 087-4-055-00-0) - 2029 Golden Rod Street. Action: Approved Motions Motion Motion Text Made By seconded By MotionType rv^uaru' r E^'' rvraut 'a'y DtsCUIIUetI lly ReSUlt Motion to a _-_----_-_ approve. Commissioner Commisioner SeApprove irotion passes Ben Hasan Frantom 'u' Purr., 4-0. 13. Motion to authorize condemnation to acquire property in fee simple interests ltem(Parcel 087-4-056-00-0) - 2033 Golden Rod Strbet. Action: Approved Motions X:j:" Motion Text Made By Seconded By Motion t YPe vvvv.slu YJ Result Motion to ^ approve. Commissioner Commisioner SeApprove iaotion passes Ben Hasan Frantom u' Purr., 4-0. 14. Motion to authorize condemnation to acquire property in fee simple interests Item(Parcel 087-4-072-00-0) - 2}GlGolden Rod Street. Action: Approved Motions Motion rir^+:^- 'T,^--4 f,,r^r^ n-- d r r n Motion;--'-- Motion Text Made By Seconded BylYPe ''---- -r Result Motion to Approve ffi3,1:h^.., s:rff;::f*' f;misioner Sean passes 4-0. 15. Motion to authorize condemnation to acquire property in fee simple interests Item(Parcel 087-4-073-00-0) - 2063 Golden Rod Street. Action: Approved Motions X*:" Motion Text Made By Seconded By Motion f YPe "'--- -r svlv'svs ,-J ReSUlt Approve Motion to passesapprove. Commissioner Commisioner Sean Motion Passes Ben Hasan 4-0. Frantom 16. Motion to authorize condemnation to acquire prope$z in fee simple interests Item(Parcel 088-l-032-00-0) - 149 Aragon Drive. Action: Approved Motions +'#:" Motion rext Made By Motion to Approve i[5,1X1'r*,., 4_0. Commissioner Commisioner S Ben Hasan Frantom tu' Pu"t' Seconded By Motion Result Motion Result 17. Motion to determine that a portion of Heath Street, East of Berckmans Road as Itemshown on the attached plat has ceased to be used by the public to the extent that Action: no substantial public purpose is served by it or that its removal from the county Approved road system is otherwise in the best public interest, pursuant to O.C.G.A. $3i-7-2, with the abandoned property to be quit-claimed to the appropriate iurt1(ies), as provided by law and an easement to be retained -over the entirL abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Motions i#:" Motion Text Made By seconded By Motion to ^ aDDrove.APProve uotion passes 4-0. Commissioner Commisioner S Ben Hasan Frantom tun Pu"t' 18. Approve the amount of $7,108.72 to have 17 Streetlights added to Ashton Item Drive and Ardwick Drive in the Southampton subdivision at a cost of $255.00 Action: per month for a total of $3,060.00 per year thereafter. This is also to approve a Approved new lighting tax district for the 52 lots associated with above roads. funding is available in the Street Lighting budget account #2760416105312310. Motions Motion Type Approve Motion Text Motion to approve. Mr. Frantom out. Made By Commissioner seconded By f"".Xil commissioner Passes Motion Passes 3-0.Ben Hasan Grady Smith www.augustasa.sov Engineering Services Committee Meeting 3/14/2017 1:10 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on February 28, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple (Parcel 087-4-033-00-0) - 204 Dan Bowles Road Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple (Parcel 087-4-033-00-0) - 204 Dan Bowles Road. Background:The owners are deceased and the City has been unable to reach an agreement with the heirs. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 9,048 sq. ft. in fee. The appraised value is $12,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-110-00-0) - 201 A Aragon Drive Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-110-00-0) - 201 A Aragon Drive. Background:The owners cannot be located; therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $7,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property (Parcel 087-2-221-00-0) - 2006 Willow Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-2-221-00-0) - 2006 Willow Street. Background:Despite repeated efforts the city has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire property through condemnation. In order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property (Parcel 087-4-100-00-0) - 2034 Golden Rod Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-4-100-00-0) - 2034 Golden Rod Street. Background:The owners are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property (Parcel 087-4-164-00-0) - 2024 Leona Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 087-4-164-00-0) - 2024 Leona Street. Background:Despite repeated efforts the city has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire property through condemnation. In order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property (Parcel 088-1-019-00-0) - 1921 Florida Drive Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire Title of a Portion of Property (Parcel 088-1-019-00-0) - 1921 Florida Drive. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owners and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right-of-Way (Parcel 061-2-125-00-0) - 517 Fairhope Street Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire Title of a Portion of Property for Right-of-Way (Parcel 061-2-125-00-0) - 517 Fairhope Street. Background:Despite repeated efforts, the City has been unable to reach the property owners who are out-of-state residents and therefore seeks to acquire the property through condemnation in order to proceed and avoid further project delays. The required property consists of 1,592.22 sq. ft. for permanent easement and 1,199.01 sq. ft. of temporary construction easement. The appraised value is $650.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110 J/L: 211828101 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Request for Proposal Request for Proposals will be received at this office until Tuesday, December 20, 2016 @ 11:00 a.m. for furnishing for the Augusta Utilities Department: RFP Item #16-260 NPDES Storm Water Monitoring and Inspections RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Proposal Conference will be held on Tuesday, December 6, 2016 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, December 8, 2016 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 10, 17, 24, December 1, 2016 Metro Courier November 16, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 7 Copies Fee Proposal MC Squared 1601 Hartrich Rd. Augusta, GA 30906 YES 228126 YES YES YES YES CSRA Testing & Enginee 1005 Emmett St., Suite A Augusta, GA 30904 YES 138689 YES YES YES YES Cranston Engineering 452 Ellis St Augusta, GA 30901 YES 64684 YES YES YES YES ATC 1453 Greene St., Suite A Augusta, GA 30901 YES 46692 YES YES YES YES Khafra Engineering 225 Peachtree St., Suite 1600 Atlanta, GA 30303 YES 55591 YES YES YES YES Bluewater Engineering P. O. Box 617 Evans, GA 30809 YES 615987 YES YES YES YES RFP Item #16-260 NPDES Storm Water Monitoring and Inspections for Augusta, Georgia - Utilities Department RFP Date: Tuesday, December 20, 2016 @ 11:00 a.m. Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 16 Total Electronic Notifications (Demandstar): 385 Mandatory Pre-Proposal/Telephone Conference Attendees: NA Total packages submitted: 6 Total Noncompliant: 0 Page 1 of 1 MC Squared 1601 Hartrich Rd. Augusta, GA 30906 CSRA Testing & Enginee 1005 Emmett St., Suite A Augusta, GA 30904 Cranston Engineering 452 Ellis St Augusta, GA 30901 ATC 1453 Greene St., Suite A Augusta, GA 30901 Khafra Engineering 225 Peachtree St., Suite 1600 Atlanta, GA 30303 Bluewater Engineering P. O. Box 617 Evans, GA 30809 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 45 43 48 47.5 45 46.5 1. Technical Approach 100 92.5 90 95 94.5 94 95.5 2. Financial Responsibility 100 95.5 61.5 95 95 62 95 3. Project Management 95 90 90 94.5 93 92 95 4. Key Personnel & Staff 90 80 82.5 86.5 81 81.5 84 5. Organizational Qualifications 75 67.5 65 70 69 67 71 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 470 425.5 389 441 432.5 396.5 440.5 1. Experience with Similar Projects 45 40 35 44 44 44 43.5 2. Company Accreditations 45 42.5 37.5 43.5 42.5 42.5 42 3. NPDES turbidity sampling and testing experience 50 43.5 31 46.5 45 45 45.5 4. NPDES Field Inspection Experience 60 52.5 35 55 54 54.5 55.5 E. TOTAL 200 178.5 138.5 189 185.5 186 186.5 Within Richmond County 10 10 10 10 10 Within CSRA 8 8 Within Georgia 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4  All Others 2 TOTAL 10 10 10 10 10 6 8 Lowest Fees 10 10 Second 8 8 Third 6 6 Forth 4 4 Fifth 2 2 TOTAL 10 4 0 6 8 2 10 H. References 10 10 10 10 10 10 10 Total 750 673 590.5 704 693.5 645.5 701.5 Evaluation Sheet - RFP Item #16-260 NPDES Storm Water Monitoring and Inspections for Augusta, Georgia - Utilities Department Evaluation Meeting Date:Monday, January 23, 2017 @ 3:00 p.m. Vendors Total (Total Possible Score 750) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Cost/Fee Consideration Reference(s) (Total Points 10 Procurement DepartmentRepresentative:_______Nancy Williams____________________Procurement Department Completion Date: 1/23/17 Evaluator: Cumulative Date: 1/23/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Submittal and Quality of RFP D. Narrative E. Scope of Services G. Proximity to Area Quality of RFP Engineering Services Committee Meeting 3/14/2017 1:10 PM NPDES Storm Water Monitoring & Inspections Department:Utilities Presenter:Tom Wiedmeier Caption:Consider awarding contract to Cranston Engineering Group, P.C. for RFP Item #16-260 NPDES Storm Water Monitoring and Inspections. Background:The RFP was issued to contract services to perform the required tasks related to National Pollutant Discharge Elimination System (NPDES) storm water monitoring and inspections associated with Augusta Utilities projects. These services will be required for one year with an option for Augusta to renew annually for two additional one year terms. MC Squared Inc., CSRA Testing and Engineering Company Inc., Cranston Engineering Group PC, ATC Group Services LLC, Khafra Engineering Consultants Inc., and Bluewater Engineering Services LLC submitted proposals. The evaluation committee scored the proposals, and Cranston Engineering Group, P.C. was selected based upon the scoring results. Analysis:Augusta Utilities Department evaluated Cranston’s pricing proposal for services, and found it to be fair and reasonable. Financial Impact:The requested budget to contract these services is $80,000.00. Funds are available in account: 512043490-5212115 / 81000010- 5212115. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities recommends awarding the contract to Cranston Engineering Group, PC in the amount of $80,000.00 Funds are Available in the Following Accounts: Funds are available in account: 512043490-5212115 / 81000010- 5212115. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Purchase of Q-Matic Customer Service Flow Management System for Augusta Utilities Customer Service to be located at 452 Walker Street. Department:Utilities Presenter:Tom Wiedmeier Caption:Consider approval of purchase of Q-Matic Customer Service Flow Management System for Augusta Utilities Customer Service to be located at 452 Walker Street. Background:The newly renovated building at 452 Walker Street will house the Administrative and Customer Services Offices. The Utilities Department will be relocating and consolidating its Customer Service Office, currently located in the ANIC Building on Laney Walker Blvd. and its Administrative Services Offices, currently located Bay St., to the Walker St. location. Analysis:Augusta Utilities has purchased and installed a Q-Matic Customer Service Flow Management System at its Peach Orchard Rd. Customer Service location. AUD has a shared capacity licensee agreement with the Tax Commissioner’s Southside Tax/Tag Office for the Q-Matic System. As part of the Customer Service Operations center at Walker St., AUD would like to purchase and install the same Q-Matic Customer Service Flow Management System. This new system will add on to the current licensed system and utilize the enterprise server that is already in place for the south side AUD and Tag Offices. Financial Impact:Funding in the amount of $ 48,320.40 is available from accounts: 506043110/5424510 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the purchase of the Q-Matics Customer Service Flow Management System for the new Augusta Utilities Walker St. Administration and Customer Service Office Location Funds are Available in the Following Accounts: Funding in the amount of $ 48,320.40 is available from accounts: 506043110/5424510 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Friday, October 7, 2016 @ 11:00 a.m. for furnishing: Bid Item #16-243 Electric Motor Bake Oven With Track Floor Cart – Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 23, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 1, 8, 15,22, 2016 Metro Courier September 7, 2016 OFFICIAL Bid Item #16-243 Electric Motor Bake Oven with Track Floor Cart for Augusta, Georgia - Utilities Department Bid Date: Friday, October 7, 2016 at 11:00 a.m. VENDORS Lewco, Inc 706 Lane Street Sandusky, OH 44870 Attachment B YES E-Verify Number 229328 SAVE Form YES Make LEWCO Model EWR05ED-60-60-60 Price $29,936.00 Make LEWCO Model NS-OVEN CART Price $3,636.00 Total Price $33,572.00 Flat Track Cart Model FC555 or Approved Equal: Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 66 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 1 Total Noncompliant: 0 Electric Serviced Model 555 ETC or Approved Equal: Page 1 of 1 UTILITIES Tom Wiedmeier, P.E. Director DEPARTMENT Stephen H. Orton Maintenance Superintendent DATE: TO: FROM: SUBJECT: Tom Wiedmeier, P.E., and Utilities nirector{$lt) Bid rtem #16-243 Electric Motor Bake oven with rrack Floor cart After reviewing all qualified bid submissions for the above referenced project, Lewco, Inc. wasfound to be the lowest responsive bidder with a bid of $33, 572.00. AUD has the funds for thispurchase. MEMO January 25,2017 Geri Sams, Procurement I)irector Facility Maintenance Division 2822 Cenlral Ave. - Augusta, GA 30901 (706\ 836-7283 WWW.AUGUSTAGA.GOV Engineering Services Committee Meeting 3/14/2017 1:10 PM Recommendation of Award for Bid Item #16-243 Electric Motor Bake Oven Department:Utilities Presenter:Tom Wiedmeier Caption:Recommendation of Award for Bid Item #16-243 Electric Motor Bake Oven. Background:The Utilities Department has worked with the Procurement Department to solicit bids for an Electric Motor Bake Oven with Track Floor Cart. This equipment will be used to remove moisture from electric motors after cleaning operations and to cure protective coatings applied to motor windings during repair. The only bid for this equipment is from Lewco, Inc., Sandusky, Ohio. Analysis:Our review of the bid has determined that it meets the specification requirements and the bid amount of $63,508.00 is reasonable. This equipment will improve our capabilities for repairing and maintaining our system equipment. Financial Impact:$63,508.00 from budgeted funds Alternatives:Reject the bids received from Bid Item #16-254 Recommendation:We recommend approval to award this bid to Lewco, Inc. at a cost of $63,508.00. Funds are Available in the Following Accounts: 506043580-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, November 29, 2016 @ 11:00 a.m. for furnishing: Bid Item #16-254 Motor Balance Machine – Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, November 14, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 20, 27, November 3, 10, 2016 Metro Courier October 26, 2016 OFFICIAL VENDORS Hines Industries 240 Metty Drive Ann Arbor, MI 48103 Yonce Electric Motors 243 Ridgeview Lake Road Ridge Spring, SC 29129 Attachment B YES E-Verify Number Exempt Affidavit SAVE Form YES Make IRD Model B50 & 2965 Price Non-Compliant $72,100.00 Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 260 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 2 Total Noncompliant: 1 B-Series - B50 2300KG (5000lb) Capacity Horizontal Balancing Machine or Approved Equal and Model 2965 Balancing Computer or equal: Bid Item #16-254 Motor Balance Machine for Augusta, Georgia - Utilities Department Bid Date: Tuesday, November 29, 2016 at 11:00 a.m. Page 1 of 1 UTILITIES TomWiedmeier, P.E. Director DEPARTMENT Stephen H. Orton Maintenance Superintendent DATE: TO: FROM: SUBJECT: Tom Wiedmeier, P.E., and Utilities Uirector-{v0fd MEMO January 2512017 Geri Sams, Procurement Director Bid ltem #16-254 Motor Balance Machine After reviewing all qualified bid submissions for the above referenced project, Yonce Electric Motors, was found to be the lowest responsive bidder with a bid of $72,100.00. AUD has the funds for this purchase. Facility Maintenance Division 2822 Cerltral Ave. - Augusta, GA 30901 (706) 836-7283 WWW.AUGUSTAGA.GOV Engineering Services Committee Meeting 3/14/2017 1:10 PM Recommendation of Award for Bid Item #16-254 Motor Balance Machine Department:Utilities Presenter:Tom Wiedmeier Caption:Recommendation of Award for Bid Item #16-254 Motor Balance Machine. Background:The Utilities Department has worked with the Procurement Department to solicit bids for a Motor Balance Machine. The only compliant bid for this equipment is from Yonce Electric Motors of Ridge Spring, South Carolina. Analysis:Our review of the compliant bid has determined that it meets the specification requirements and the bid amount of $72,100.00 is reasonable. This equipment will improve our capabilities for repairing and maintaining our system equipment. Financial Impact:$72,100.00 from budgeted funds Alternatives:Reject the bids received from Bid Item #16-254 Recommendation:We recommend approval to award this bid to Yonce Electric Motors at a cost of $72,100.00. Funds are Available in the Following Accounts: 506043580-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Rock Creek Sanitary Sewer Basin Map Preliminary Scoping Document City of Augusta – Utilities Department Rock Creek Sanitary Sewer Smoke Testing Date: February 3, 2017 (REV0) Prepared for: Steve Behrend, PE Augusta Utilities Department 360 Bay Street Suite 180, Augusta, GA 30901 Prepared by: Greg Anderson, PE McKim & Creed, Inc. 2400 Colley Avenue Norfolk, VA 23517 Project Understanding It is understood that the City of Augusta Utilities Department, AUD, desires to contract with McKim & Creed, Inc. to conduct a storm water inflow identification effort in the Rock Creek service area. The Rock Creek service area includes approximately 267,100 linear feet of gravity sewers ranging in size from 8” to 24”. In 2016 McKim & Creed completed an open channel flow monitoring project to identify the source(s) of extraneous wet weather flow. As part of that effort the Rock Creek collection system was divided into multiple catchments, eight (8), and open channel flow monitors were deployed in each catchment area; see map below. The results of the flow monitoring effort identified five (5) of the eight (8) catchments as having excessive wet weather flow. The catchments with excessive wet weather flow include sub-basins 2, 3, 5, 6 and 7. This project will utilize smoke testing and dye water flooding activities to pin-point the locations of the storm water inflow sources and a Technical Memorandum will be prepared that identifies the location of the sources, methodologies for removing the inflow sources and projected cost opinions for completing the necessary storm water inflow abatement activities. Scope of Services As previously described, smoke testing will be completed in five (5) catchment areas that exhibited excessive wet weather flow. These catchment areas include sub-basins 2, 3, 5, 6 and 7. The table below highlights the pipe sizes and lengths of the gravity collection sewers in each sub-basin. Meter Sub- Basin 8-Inch Piping (LF) 10-Inch Piping (LF) 12-Inch Piping (LF) 15-Inch Piping (LF) 18-Inch Piping (LF) 24-Inch Piping (LF) Total Length (LF) Number of Manholes 2 19,492 825 3,770 0 0 0 24,087 140 3 19,422 2,302 2,922 0 56 0 24,702 111 5 25,680 889 0 1152 0 0 27,721 135 6 40,778 389 480 110 5,413 1,212 48,382 193 7 30,237 0 424 2,171 0 371 33,203 136 Totals 135,609 4,405 7,596 3,433 5,469 1,583 158,095 775 A. Smoke Testing – Smoke testing will be conducted to detect specific inflow points such as storm sewer cross connections and point source inflow leaks in drainage paths or ponding areas, roof leaders, cellar, yard and area drains, foundation drains, abandoned building sewers, and faulty service connections. Smoke generators will be used to produce the smoke required for testing. The smoke shall be non-toxic, odorless, and non-staining. Photographs shall be taken of smoke emitting from the ground, catch basins, pipe, or other inflow sources during the tests. McKim & Creed shall isolate the line sections being tested by using sandbags or plugs. No more than three (3) reaches, or a maximum of 800 feet of sewer piping will be tested at a time. Smoke testing will not be conducted on rainy days or when groundwater conditions are to a point that would hamper accurate testing results. McKim & Creed understands that AUD reserves the right to make final determinations of favorable conditions for conducting smoke testing. Testing shall be closely monitored on windy days. If smoke coming out of the ground is blown away so quickly as to escape accurate detection, testing will cease until such a time that conditions are more favorable. Observations regarding each leak identified shall be documented in a smoke testing journal based on the distance of the defect from the upstream manhole and distance to the left or right from the mainline gravity sewer. The journal shall include address, sewer line identification, personnel, defect data, and a schematic layout of the manhole, surrounding area, and sewer line under test. All smoke leaks discovered shall be photographed and each leak location shall be shown on a smoke sketch. All information recorded in each smoke testing journal will be compiled onto a Smoke Testing Form for each test setup where a defect was recorded. At a minimum the following information shall be included on the forms:  Manhole numbers of reach smoked and length of piping  Description of leak, including address  Ties to leak, including at least two measured distances from the upstream manhole and from the centerline of the gravity sewer  Area and type of surface drained by leak  Approximate volume of inflow contribution based on 1 inch of rainfall All smoke defects will be quantified by giving consideration to the surrounding area contributing to the defect and the size and density of the smoke encountered. A mass balance will be undertaken based on flow monitoring results to insure proper RDI/I quantification. During the smoke testing phase it will be necessary for McKim & Creed to communicate daily with the fire department and citizens being affected by the testing. The location of the crews will be communicated to the fire department each day prior to commencing the tests and smoke testing “Notice to Property Owners/Residences” will be distributed prior to testing. The I/I Field Investigation Procedures for Smoke Testing are as follows: a) Select area to be tested and develop working field maps of the area. b) Field review the area selected and note on the map all “hundred block” addresses. c) Distribute smoke notice to all homes, businesses, schools, etc. d) During the initial field review, identify all types of businesses, specifically any doctors offices, hospitals, schools, retirement homes (communities) or any other establishment that may need special consideration and coordination during the actual smoke test. Strict consideration and coordination with customers who have sensitive needs must be adhered to, some of whom will not be included on any smoke testing schedule as the nature of their business, such as hospitals, is far too delicate. e) Forty eight hours minimum must expire from the issuance of smoke testing notices to allow all affected to prepare for the testing or call with special exceptions, such as persons with health problems living at home or working elsewhere in the study area, etc. f) On the day of the testing a selected portion of the smoke testing area will be identified and all street names and related hundred block addresses will be provided to the fire department in the area where the testing will occur. UNDER NO CIRCUMSTANCES WILL THE AREA SELECTED FOR THAT DAY’S TESTING BE MODIFIED TO INCLUDE ADDITIONAL WORK UNLESS THE FIRE DEPARTMENT HAS BEEN NOTIFIED FIRST. The name and contact number of the fire department person spoken to must be documented on the appropriate form. The fire department must know the exact locations and specific time frames of where and when the tests will be performed. g) Multi day scheduling with one time reporting to the fire department is not permitted. Daily scheduling and contact with the appropriate fire department will be performed. h) AUD’s Project Manager will be notified on a daily basis with the same information. i) Should the fire department respond to the target area during the actual smoke testing, all testing will cease immediately and the McKim & Creed field supervisor in charge will contact the fire unit responding to answer any questions that the fire department officer may have. j) All testing activity must cease when any resident/occupant complains of smoke entering their residence/establishment. McKim & Creed’s field personnel will then attempt to isolate where the smoke is entering the affected building and make the occupant aware of what the problem may be. All defective plumbing found inside will be documented appropriately for future reference. The occupant will be advised to have the defect repaired by a registered plumber. k) During the actual smoke testing, McKim & Creed field personnel will scout the area for smoke escaping from ground sources, area way drains, roof vents, storm drain structures, etc. All sources of RDI/I should be photographed, measured, drawn, and documented accordingly with addresses, data, and sketches. The smoke test form will identify which sewer reach is being tested by its component identification. A Smoke Testing Letter Report will be prepared to identify the results of the smoke testing activity. The report will also include identification of the proposed scope of work associated with the necessary dye water flooding activity. B. Dye Water Testing - Dyed water testing/flooding will be used to perform leak investigations, test manhole connections and locate cross connections between sanitary and storm sewer systems. Dyed water flooding will be accomplished by flooding the ground surface or a pipe segment with color-dyed water to simulate a storm water runoff condition. Dyed water flooding may or may not be performed in conjunction with CCTV inspection. McKim & Creed assumes up to fifteen (15) dyed water tests will be required as part of the storm water inflow source identification. Dyed water testing shall be performed on questionable or suspected inflow sources, so that positive identification and quantification can be made. Dyed water testing locations shall be approved by AUD prior to implementation. Water for dye testing will be furnished by AUD from approved locations. Public sector dyed water flooding shall be conducted through an injection of a large volume of water, colored by non-toxic dye, into a designated catch basin or storm drain section that crosses or is in close proximity to a sanitary sewer. Priority shall be given to storm drains that tested positive during smoke testing. The storm drain will normally be plugged to simulate surcharged conditions. The flooding results shall include the following information:  Evidence of dyed water in manholes downstream from the ponding area, stream crossing, or other suspected sources where the dyed water is placed;  Time of travel from contributing source to manhole sampled, and the concentration of the dyed water;  A CCTV camera shall be used in the suspected sewer that crosses under the storm drain pipe to document any direct or indirect cross connection. During each test, sanitary sewers, storm drains, and curb lines located downstream of the sources shall be monitored for signs of dyed water. The quantity of dye concentrate and water used will vary depending on pipe size and the quantity of flow and debris in each line section. Documentation shall be a combination of handwritten log sheets, sketches, and photographs. The I/I Field Inspection Procedures for Dyed Water Flooding are as follows: a) There will be no testing performed on days when the ambient temperature does not rise above the freezing point. b) A mixture of water and any approved dye coloring substance will be introduced to the identified source. McKim & Creed field staff will be stationed immediately downstream on the local sanitary and storm sewer lines. Observations, whether positive or negative, will be documented appropriately. Whenever possible the dyed water point of exit will be recorded by closed circuit television inspection equipment. c) Prior to any testing, the appropriate AUD staff shall be notified of the specific location of testing and what waterways may be affected. d) Fire hydrants used to supply the water source needed will be opened very slowly and closed in the same manner. Should the water be running cloudy or dirty after use, the fire hydrant will be left open at a slow pace until the water clears up. If long term draining is required, McKim & Creed shall notify AUD. Dye testing will also be used to establish which sewer flows have been combined and how the systems are interconnected. The results of the observations of dye testing shall be summarized on standardized forms. The information recorded on the form shall include the upstream manhole number, location of the manhole or line flooding, locations of leaks observed in sanitary sewer pipe, and any other pertinent information regarding the test results. C. Technical Memorandum - Upon completion of the field investigations a Technical Memorandum will be prepared which highlights the work which was completed, identifies the locations where storm water inflow sources were encountered and presents the results of the associated dye water flooding activities. The Technical Memorandum will also include recommendations to abate the storm water inflow sources. The recommendations for repair, rehabilitiation, or replacement will be developed with corresponding budgetary cost opinions. Repair methodologies that will be considered include traditional replacement, and various forms of rehabilitation. Work which can be completed by AUD forces versus a third party contractor will be presented separately. Maps and graphics will be developed illustrating the location of degraded infrastructure and recommended repairs. McKim & Creed will provide the Technical Memorandum in ‘draft form’ for AUD review and comment and schedule a review meeting to discuss the Report results and recommendations. Fee Schedule For the services outlined above, the McKim & Creed shall be compensated for the services as follows: Engineering Services Committee Meeting 3/14/2017 1:10 PM Rock Creek Sanitary Sewer Basin Smoke and Dye Testing Department:Utilities Presenter:Tom Wiedmeier Caption:Consider proposal from McKim & Creed to perform smoke and dye testing in the Rock Creek Sanitary Sewer Basin. Background:The Utilities Department continues to evaluate the existing sanitary sewer collection system to determine locations of excessive rainfall-derived inflow and infiltration (RD I/I). Reducing RD I/I entering the system improves the available sewer pipe transmission capacity as well as reduces the flow to the treatment plant. In accordance with RFP 15-189, McKim & Creed performed flow monitoring analysis of the Rock Creek Sanitary Sewer Basin, and submitted a technical report documenting the monitoring data gathered and their analysis. The flow monitoring study found areas of excessive wet weather flow (RD I/I). Augusta Utilities requests to contract McKim & Creed to provide services to continue the evaluation by performing smoke and dye testing to identify the locations of the storm water inflow. Their services will include submitting a technical memorandum that documents the inflow locations, methodologies for removing the inflow sources, and project cost opinions for completing the necessary storm water inflow abatement activities. Analysis:The Utilities Department evaluated the McKim and Creed proposal and has determined the proposed fee of $82,083.00 to be reasonable based on the scope of work. Financial Impact:Funds are available in 512043420-5212999 / 80800010-5212999. Alternatives:No alternatives are recommended. Recommendation:We recommend approval for McKim & Creed to perform smoke and dye testing in the Rock Creek Sanitary Sewer Basin for the fee of $82,083.00. Funds are Available in the Following Accounts: Funds are available in the following account: 512043420- 5212999 / 80800010-5212999. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Task Description Fee Duration (Calendar Days) 1 Environmental Permitting $8,825 120 Days Wetland Delineation (Sub-Consultant) $1,350 Jurisdictional Area Determination Request (Sub-Consultant) $2,600 Agency Coordination (Sub-Consultant) $675 Nationwide Permit Application (Sub-Consultant) $3,500 Project Management (WRTE) $700 2 Surveying & Database Preparation $19,700 30 Days Route Survey (SR 56) (Sub-Consultant) $6,200 Lift Station Topographic Survey (Sub-Consultant) $4,800 Lift Station Plats (Sub-Consultant) $2,400 Wetland Location (Sub-Consultant) $1,600 Easement Maps (Sub-Consultant) $4,000 Project Management (WRTE) $700 3 30% Preliminary Plans - Plan/Profile $6,655 30 Days Prepare 30% (Plan & Profile) Plans for review with AUD $5,615 Attend 30% Review Meeting with AUD and GMC $1,040 4 60% Preliminary Plans - Alignment Revisions $35,020 120 Days Prepare 60% Plans (construction plans for permitting) for review with AUD and GMC $14,630 Prepare and submit Environmental Permitting $4,300 Prepare and submit Railroad Coordination/Permitting $4,300 Prepare and submit GDOT Encroachment Permitting $4,300 Prepare and submit Augusta Richmond County Permitting $4,300 Prepare and submit Preliminary Easement Maps $2,150 Attend 60% Review Meeting with AUD and GMC $1,040 5 90% Final Construction Plans and Technical Specs $17,630 30 Days Prepare 90% Final Construction Documents and Technical Specifications $12,280 Revise Easement Maps and Permitting Documents as Required $5,350 6 100% Final Construction Plans and Technical Specifications $6,465 20 Days Prepare 100% Final Construction Documents and Technical Specifications $6,465 7 Pre-Construction $5,350 60 Days 8 Construction Phase Services $6,500 180 Days Total $106,145 Notes PROFESSIONAL SERVICES PROPOSAL #1 - TE P17014 ROCKY CREEK SANITARY SEWER FORCE MAIN (AUD Project #60135) Toole Surveying Company, Inc. 308 Fourth Street · Augusta, Georgia 30901 (Voice) 706-722-4115 · (Fax) 706-722-4118 · www. toolesurveying.com February 6, 2017 Last Revised 2/23/17 W. R. Toole Engineers, Inc. 1005 Broad Street Augusta, Georgia 30901 Attention: Vic Conover, PE Subject: Rocky Creek Sanitary Sewer Database Preparation – Additional Topographic Mapping TSC Proposal P17025 SCOPE OF SERVICES Toole Surveying Company will provide the following services:  TSC will provide additional topographical mapping for the Proposed Rocky Creek sanitary sewer as indicated on a PDF provided by you. The additional mapping will be right of way to right of way on Mike Padgett Highway between Chester Avenue and Lumpkin Road.  Property lines will be compiled from recorded deeds, plats, GIS information and field-located property corners where possible.  TSC will locate & map wetland delineations at the three pumping stations and Hwy 56.  A topographic survey of three proposed pumping stations approximately 150’ x 150’ at each site with 1’ contour intervals.  A plat of the 3 proposed pumping stations parcels. This assumes that planning and Zoning will not require us to survey the parent tract for subdivision approval.  8 compiled easement maps for the proposed sewer. UTILITIES TSC will be responsible for the location of on-site sanitary and storm sewer systems and visible above ground utilities within the project area. TSC assumes no liability for the inclusion or accurate location of non-visible underground utilities. An option to hire a private spray locate service is available if needed. FEES These services will be provided for the lump sum fee shown below: Task 1 Database Preparation – Route Survey Mike Padgett Hwy $6,200.00 Task 2 Topographic mapping of three Proposed Pumping Stations $1600.00 Each $4,800.00 Task 3 A subdivision plat of the three Proposed Pumping Stations $800.00 Each $2,400.00 Task 4 Locate and Map Wetlands at three Proposed Pumping Stations & Hwy 56 $1,600.00 Task 5 Eight compiled Easement Maps (500.00 / per map) $4,000.00 DELIVERABLES  1 Electronic AutoCAD File and XML containing the topographic drawing and DTM surface.  A plat of each of the three pumping stations. The parent tract will not be shown. TIME-FRAME Field services will be initiated within four (4) days of written authorization to proceed. The final topographic survey will be provided to your office within approximately 20 working days thereafter. Again, Toole Surveying Company, Inc. appreciates the opportunity to propose our professional services to you. Should you have any questions regarding the information contained herein, please do not hesitate to contact us. Sincerely, Toole Surveying Company, Inc. Barry A. Toole, R.L.S. Project Manager Lumpkin Rd M i k e Pa d g ett H w y Doug Barnard Pkwy D o u g B a r n a r d P k w ySource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Rocky CreekPump Station and Force Main Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Engineering Services Committee Meeting 3/14/2017 1:10 PM Rocky Creek Force Main Design Department:Utilities Presenter:Tom Wiedmeier Caption:Consider Professional Services Proposal from WR Toole Engineers, Inc. for the Rocky Creek Force Main Design Project in the amount of $ 106,145. Background:The replacement of the lower section of the Rocky Creek Trunk Sewer between Doug Barnard Parkway and Mike Padgett Highway is included in Utilities' Capital Improvements Program. The extreme rain events that occurred in January resulted in significant sanitary sewer overflows immediately upstream of this reach. Because of the severity of the overflows and the hardship it caused for the Fleming Acres neighborhood, we proceeded on an emergency basis with the design of a pumping station and force main to replace the trunk sewer. Analysis:The construction of a pump station and force main was selected as the fastest and most reliable means of mitigating future overflows. Because of their previous design experience in the Rocky Creek basin, W.R. Toole Engineers was selected to provide professional services for the force main design. Financial Impact:WR Toole Engineers, Inc. has proposed to provide professional design services for this project for a fee of $106,145. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the proposal from WR Toole Engineers, Inc. in the amount of $106,145 be approved. Funds are Available in the Following Funds are available in the following accounts: 514043420- Accounts:5212115 / 81700030-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Lumpkin Rd M i k e Pa d g ett H w y Doug Barnard Pkwy D o u g B a r n a r d P k w ySource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Rocky CreekPump Station and Force Main Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Engineering Services Committee Meeting 3/14/2017 1:10 PM Rocky Creek Pump Station Design Department:Utilities Presenter:Tom Wiedmeier Caption:Consider Professional Services Proposal from Goodwyn, Mills and Cawood for the Rocky Creek Pump Station Design Project in the amount of $264,641. Background:The replacement of the lower section of the Rocky Creek Trunk Sewer between Doug Barnard Parkway and Mike Padgett Highway is included in Utilities' Capital Improvements Program. The extreme rain events that occurred in January resulted in significant sanitary sewer overflows immediately upstream of this reach. Because of the severity of the overflows and the hardship it caused for the Fleming Acres neighborhood, we proceeded on an emergency basis with the design of a pumping station and force main to replace the trunk sewer. Analysis:The construction of a pump station and force main was selected as the fastest and most reliable means of mitigating future overflows. Because of their previous experience with similar projects for AUD, Goodwyn, Mills and Cawood was chosen to perform the pumping station design. Financial Impact:Goodwyn, Mills and Cawood has proposed to provide professional design services for this project for a fee of $264,641. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the proposal from Goodwyn, Mills and Cawood in the amount of $264,641 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043420- 5212115 / 81700030-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/14/2017 1:10 PM Sole Source Procurement of Replacement Pump for Large Wastewater Pumping Stations Department:Utilities Presenter:Tom Wiedmeier Caption:Approve Sole Source Procurement of Replacement Pump for Large Wastewater Pumping Stations. Background:Augusta Utilities is in need of a replacement pump for one of our large wastewater pumping stations. In order to insure system compatibility and interchangeability we have solicited a quotation for a replacement from the manufacturer’s representative Pump & Process Equipment, Inc. We have determined that they are indeed the sole source for this replacement equipment. The quoted price for this replacement equipment is $54,397.00. Analysis:In order to improve our proficiency in operating and maintaining our pumping systems we have worked to use the same pumping equipment where it meets the specific service requirements. We have in fact installed these same pumps in multiple locations. Procurement of this pump will provide a replacement for a current installation and the existing pump will be rebuilt to serve as a spare that can be used in any of the other locations. Having a spare will reduce the pumping station interruption in the event of a pump failure. Financial Impact:$54,397.00 from budgeted funds Alternatives:No recommended alternatives. Recommendation:We recommend approval of the purchase of the quoted pump from the sole source vendor Pump & Process Equipment, Inc. Funds are Available in the Following Accounts: 506043580-542110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 3,460,112$ 972,669$ 142,000$ 4,574,781$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ AMENDMENT NUMBER EIGHT Stormwater Utility Program CPB#328-041110-211828002 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program Stormwater Utility Program BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#328-041110-211828002 Change Number Eight for Phinizy Center for Watershed assessment & Inventory Project in the amount of $142,000.00 from Stormwater. This request is for the completion of phase three of Task C-Inventoryh Receiving Streams. This project will be funded through SPLOST PHASE VI as requested by AED Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 3/3/2017 Augusta-Richmond County, Georgia CPB#328-041110-211828002 CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($3,460,112)($3,460,112) STORMWATER PROGRAM 581-044320 ($972,669)($142,000)($1,114,669) TOTAL SOURCES:($4,432,781)($142,000)($4,574,781) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $3,460,112 $3,460,112 SW 581-044320 $972,669 $142,000 $1,114,669 TOTAL USES:$4,432,781 $142,000 $4,574,781 2 of 2 3/3/2017 (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta- Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility Fee Implementation Project No. 328-041110-211828002, File Reference No. 15-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $142,000.00 from $383,760.00 to a new total of $525,760.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2017 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 328-041110-211828002 Supplemental Agreement Number: 2 Purchase Order Number: 242217 Additional services to Inventory Receiving Streams Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Engineering Services Committee Meeting 3/14/2017 1:10 PM Stormwater Utility Program-SA2 Department:Engineering Presenter:Abie L. Ladson - Director Caption:Approve Supplemental Agreement Two for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $142,000 for the completion of phase three of Task C-Inventory Receiving Streams as requested by AED. Background:Watershed assessment & analysis, and Inventory and mapping of stormwater conveyance system are warranted to address increasing maintenance needs and comply with federally mandated regulations. Historically, watershed assessments and flood mapping and modeling have provided Augusta-Richmond County with limited data to make informed decisions about flooding, creek health relative to Georgia water quality standards, and planning. Task C work provides significantly more actionable data that can be integrated into better stormwater management decisions for the county and also lays the foundation for more detailed water quality work in the future. The Center has completed three basins, Rock Creek, Rae’s Creek, and Rocky Creek as Phase 1 and phase 2. There are four (4) creek basins, Oates Creek, Butler Creek, Spirit Creek, and McBean Creek yet to be completed. Analysis:Augusta Commission on February 18, 2014 approved funding for phase 1 the project for data inventory and assessment. A Phase approach was developed as a result of available funding constraints to complete the project. Task C is in progress and funds are needed to complete work in selected remaining creek basins. Financial Impact:Funds are available in Stormwater Utility Contract Funds. Alternatives:1) Approve Supplemental Agreement two for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $142,000 for the completion of phase three of Task C-Inventory Receiving Streams as requested by AED. 2) Do not approve and find alternative ways to complete stormwater system and drainage system condition assessment and federally mandated required stormwater system inventory work. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds are available in SWU contract services REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Utilities SPLOST Funding Current SPLOST Funding Proposed SPLOST Reallocation Paving Various Dirt Roads $ 573,840 Davis Road $ 274,047 $ 1,125,962 St. Sebastian Way $ 595,000 $ 615,599 Hollywood SD Wetland Area $ 970,000 Wrightsboro Road Widening Phase I $ 80,000 Carrie Mays Park CNG Remediation $ 1,381 East Boundary Street & Drainage Improvements. $ 32,218 Rae's Creek $ 303,332 Morgan Road $ 441,208 Unspecified Utility Relocations $ 1,529,465 Total: $ 3,271,026 $ 3,271,026 Engineering Services Committee Meeting 3/14/2017 1:10 PM Utilities Department funding in various SPLOST accounts Department:Utilities Presenter:Tom Wiedmeier Caption:Approve recapture and reallocation of Utilities related SPLOST funding. Background:Funding for specific Utilities Department projects has been included in prior SPLOST referendums. Funds remain in these budgets for projects that either under-ran the approved amount, the scope of the project was changed , or work was accomplished by other means . T hese funds were primarily related to utility relocation associated with road or drainage projects. Analysis:We recommend that Utilities related SPLOST funding be reallocated as indicated on the attached sheet. This reallocation will allocate undesignated funding to a Utility Relocation budget to be used in conjunction with road and drainage projects. Financial Impact:This action would be result in no net change in Utilities’ SPLOST funding. Alternatives:The Commission could elect not to adjust funding as recommended, however some SPLOST funding would not be available for its intended use. Recommendation:We recommend that SPLOST funding be reallocated as recommended. Funds are Available in the Following Accounts: SPLOST REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission